MINUTES OF THE CITY COUNCIL
Thousand Oaks, California June 24, 2025
1. CALL TO ORDER: Mayor David Newman called the meeting to order at 5:00 p.m. in Council Chambers, 2100 Thousand Oaks Boulevard, Thousand Oaks, California.
2. ROLL CALL:
Present: Councilmembers Adam, Engler, Gutierrez, Taylor, and Mayor Newman present in chambers.
Also present: City Manager Andrew P. Powers, City Attorney Tracy M. Noonan, Assistant City Manager Ingrid Hardy, Deputy City Manager Akbar Alikhan, City Clerk Laura B.
Maguire, Finance Director Jaime Boscarino, Public Works Director Nader Heydari, Cultural and Community Services Director Jonathan Serret, Human Resources Director Jeanette Green, Strategic Communications/Public Affairs Director Alexandra South, Police Chief Jeremy Paris, Assistant City Attorney Noel Doran, Chief Assistant City Attorney Patrick Hehir, Deputy Community Development Director Fabiola Zelaya Melicher, Senior Planner Justine Kendall, Community Services Analyst Sarah Mailes, Deputy City Clerk Sandra Delgado, Information Technology Supervisor Atanas Beltchev, Cable Operations Supervisor Carl Jarecky, Senior Video Production Specialist Richard Swingler, Senior Video Production Specialist Ryan Palmer, Assistant Analyst Christy Glaubke, and Senior Recording Secretary Dominga Zambrano.
3. CLOSED SESSION:
A. PUBLIC EMPLOYEE PERFORMANCE EVALUATION – Title: City Attorney; Pursuant to Government Code Section 54957 (b)(1).
B. PUBLIC EMPLOYEE PERFORMANCE EVALUATION – Title: City Manager; Pursuant to Government Code Section 54957 (b)(1).
C. CONFERENCE WITH LABOR NEGOTIATORS – City designated
representatives: Mayor David Newman and Human Resources Director Jeanette Green; unrepresented employee: City Attorney; pursuant to Government Code section 54957.6.
D. CONFERENCE WITH LABOR NEGOTIATORS – City designated
representatives: Mayor David Newman and Human Resources Director Jeanette Green; unrepresented employee: City Manager; pursuant to Government Code section 54957.6.
Assistant City Attorney Doran announced Closed Session held at 5:00 p.m.
4. CLOSED SESSION REPORT:
Assistant City Attorney Doran announced there was nothing to report at 6:00 p.m.
5. PLEDGE OF ALLEGIANCE:
Mayor Newman led the pledge of allegiance.
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MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 2 June 24, 2025
6. AB 2449 ANNOUNCEMENTS/REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:
Mayor Newman announced Item 13.A. – FY 2025 -26 Community Social Service Grant Recommendations and Item 13.B. – Youth Commission Annual Report – will be moved up and heard after the Consent Calendar.
7. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:
A. Conejo Recreation and Park District (CRPD) Annual Update
Mayor Newman introduced Conejo Recreation and Park District (CRPD) Recreation and Community Services Manager Tim Duerr to provide the annual update.
B. Proclamation of National Park and Recreation Month
Mayor Newman recognized July as National Park and Recreation Month and CRPD Board Chair Doug Nickles discussed CRPD.
8. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011- 067/2023-008): To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011-066/067)
Speakers: Makenzie Tabora, Simi Valley; Sally Hibbit ts, Thousand Oaks; Erika Perez, Newbury Park; Ashley Giles, city of residence unknown ; Eva Castro, Thousand Oaks; Josh Gray, Director of Tourism, Greater Conejo Valley Chamber of Commerce; Marcine Solarez, Newbury Park; Chaise Rasheed, Thousand Oaks; Andrew Pletcher, Newbury Park; Kevin Figueroa, Thousand Oaks; Rachel Adams, Thousand Oaks.
Written Statements: Sandra Martinez, Camarillo; Lisa Solis, Thousand Oaks.
City Manager Powers addressed public comments. Councilmember Gutierrez provided statement.
9. CONSENT CALENDAR:
A. General, Utilities, Golf Course, and Theatres Demands
RECOMMENDATION:
Ratify June 11, 2025, and June 18, 2025; approve June 25, 2025, and July 2, 2025, subject to review and ratification
LEVINE ACT ITEM: No
Motion by Mayor Pro Tem Taylor to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
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MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 3 June 24, 2025
9. CONSENT CALENDAR: (Continued)
B. Minutes of City Council meeting of June 10, 2025
RECOMMENDATION:
Approve
LEVINE ACT ITEM: No
Motion by Mayor Pro Tem Taylor to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
C. Youth Commission Appointments
RECOMMENDATION:
1. Approve Youth Commission appointments of Matthew Evangelista, Zoe Maldonado, Mateo Negrete, and Ryan Shen to serve two- year terms ending July 2027.
2. Approve Youth Commission reappointment of Changwoo (Alex) Lee to serve a two-year term ending July 2027.
3. Approve Youth Commission reappointment of Chenya Kwon to serve a one- year term ending July 2026.
4. Find that this action is not a project as defined in the California Environmental Quality Act.
LEVINE ACT ITEM: No
Motion by Mayor Pro Tem Taylor to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
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MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 4 June 24, 2025
9. CONSENT CALENDAR: (Continued)
D. Grant Agreement for Annual Contribution to Conejo Senior Volunteer Program
RECOMMENDATION:
1. Approve Grant Agreement with Conejo Recreation and Park District (CRPD) on behalf of Conejo Senior Volunteer Program (CSVP) for a term from July 1, 2025, through June 30, 2030, for a $10,000 annual grant to fund CSVP in a not - to-exceed amount of $50,000.
2. Authorize the City Manager or designee to execute Grant Agreement with CRPD on behalf of CSVP.
3. Authorize expenditure in the amount of $10,000 for FY 2025- 26 and $10,000 for FY 2026- 27 from A/C #001 -0920-677-5920 (General Fund - Grants and Donations).
4. Find that this action is not a project as defined in the California Environmental Quality Act.
LEVINE ACT ITEM: No
Motion by Mayor Pro Tem Taylor to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
E. Community Funding Review Committee Appointments
RECOMMENDATION:
1. Approve Community Funding Review Committee reappointments of Kate Marley, Denise Monden, Henry Montalvo, and Bree von Faith to serve three-year terms ending July 2028.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: No
Motion by Mayor Pro Tem Taylor to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
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MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 5 June 24, 2025
9. CONSENT CALENDAR: (Continued)
F. Council on Aging Representatives to Ventura County Area Agency on Aging Advisory Council
RECOMMENDATION:
1. Confirm Stephanie Belding and Nivedita Vaidya as Representative Members to the Ventura County Area Agency on Aging (VCAAA) Advisory Council for two- year terms ending June 30, 2027.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: No
Motion by Mayor Pro Tem Taylor to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
G. Third Party Workers’ Compensation Claims Administration
RECOMMENDATION:
1. Approve Second Amendment to Contract No. 12735- 2021 with Sedgwick Claims Management Services, Inc. Third Party Administrator (Sedgwick) to extend the period of the agreement for an additional twelve months (new term:
July 1, 2025 – June 30, 2026) in the amount of $46,060 with a new not -to- exceed amount of $221,446.
2. Authorize expenditure in the amount of $46,060 for FY 2025- 26 from A/C #712-0520-686-5640 (Workers’ Compensation Fund Management Fees).
3. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: Yes
Motion by Mayor Pro Tem Taylor to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
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MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 6 June 24, 2025
9. CONSENT CALENDAR: (Continued)
H. Purchase of Vehicles
RECOMMENDATION:
1. Approve “piggyback” purchase of one Super Shot Asphalt Melter from Crafco, Inc. (Chandler, AZ) through Sourcewell Contract No. 080521-CFC for the replacement of asset #5610-337 for a total cost of $78,152.79.
2. Approve “piggyback” purchase of one new Ford F -350 Service Truck for the Fleet Services Division from National Auto Fleet Group (Watsonville, CA) through Sourcewell Contract No. 091521-NAF for a total cost of $66,110.96.
3. Approve “piggyback” purchase of one Ford F -550 Truck from Rush Truck Center (Whittier, CA) through BuyBoard Contract No. 724- 23 for replacement of asset #8030-246 for a total cost of $119,044.82.
4. Approve purchase of one electric vehicle (EV) Terminal Tractor from Orange EV LLC (Kansas City, KS) through a competitive bid process for the replacement of asset #8250-407 for a total cost of $297,663.58.
5. Approve “piggyback” purchase of one CAT EV Forklift from Quinn Company (Oxnard, CA) through Sourcewell Contract No. 062320- CAT for the replacement of asset #8430-004 for a total cost of $79,986.15.
6. Authorize budget appropriation in the amount of $142,450 in FY 2024- 25 as follows: $117,450 from A/C #621-0000 -311-1000 (Wastewater Fund - Fund Balance) to A/C #621 -8250-685-8400 (Wastewater Equipment Over $5,000) and $25,000 from A/C #631-0000- 311-1000 (Solid Waste Fund - Fund Balance) to A/C #631-8430-685-8400 (Solid Waste Equipment Over $5,000).
7. Authorize expenditure/expense in the amount of $640,958.30 as follows:
$78,152.79 from A/C #001- 5610-631-8400 (General Fund - Street Equipment Over $5,000) partially offset in the amount of $48,372 by A/C #001 -5610-631-8900 (General Fund - Street Fixed Asset Replacement); $66,110.96 from A/C #001-5640- 631-8400 (General Fund - Fleet Equipment Over $5,000); $119,044.82 from A/C #611-8030-685-8400 (Water Equipment Over $5,000) partially offset in the amount of $47,564 by A/C #611-8030 -685-8900 (Water Fixed Asset Replacement); $297,663.58 from A/C #621- 8250-685-8400 (Wastewater Equipment Over $5,000) partially offset in the amount of $22,731 by A/C #621-8250- 685-8900 (Wastewater Fixed Asset Replacement) and $79,986.15 from A/C #631- 8430-685-8400 (Solid Waste Equipment Over $5,000) partially offset in the amount of $14,500 by A/C #631-8430-685-8900 (Solid Waste Fixed Asset Replacement).
8. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: Yes
Motion by Mayor Pro Tem Taylor to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
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MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 7 June 24, 2025
9. CONSENT CALENDAR: (Continued)
I. Program Management Support for Water and Wastewater Capital Improvement Projects
RECOMMENDATION:
1. Approve First Amendment to Professional Services Agreement Contract No. 13281-2023 with Phoenix Civil Engineering, Inc. (Santa Paula, CA) for Water and Wastewater Capital Improvement Projects Management Support for Capital Improvement Projects in the amount of $780,000, for a revised not -to-exceed amount of $1,680,000, and one-year extension of term to June 30, 2027.
2. Authorize expense in the amount of $780,000 in various Water and Wastewater Funds capital accounts as program management services are rendered.
3. Find that this action is not a project defined under the California Environmental Quality Act.
LEVINE ACT ITEM: Yes
Motion by Mayor Pro Tem Taylor to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
J. Library Budget Adjustment FY 2024-25
RECOMMENDATION:
1. Approve budget appropriation and authorize expenditure in the amount of $20,628 from A/C #110- 7020-486-0000 (Library Fund – Other/Miscellaneous Revenue) to A/C #110- 7020-673-8400 (Library Fund – Friends of the Library, Equipment $5,000 Or More) in FY 2024- 25 for the purchase of a high- resolution digital display system.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: No
Motion by Mayor Pro Tem Taylor to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
Docusign Envelope ID: 52D9E422-8C86-4D3B-A635-6F15DC8749FA
MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 8 June 24, 2025
9. CONSENT CALENDAR: (Continued)
K. Annual Gann Appropriations Limit
RESOLUTION ESTABLISHING APPROPRIATIONS LIMIT FOR FISCAL YEAR 2025-2026
RES. NO. 2025-022
RECOMMENDATION:
1. Adopt resolution approving the Annual Gann Appropriations Limit calculation, setting City of Thousand Oaks’ Gann Limit at $260,700,131 for FY 2025-26.
2. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).
LEVINE ACT ITEM: No
Motion by Mayor Pro Tem Taylor to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
L. Hill Canyon Treatment Plant Electrical Classification and Compliance Upgrades (CI 5622)
RECOMMENDATION:
1. Approve Third Amendment to Professional Services Agreement Contract No. 13406-2023 with P2S, Inc. (Long Beach, CA) for preparation of construction- ready plans and specifications for the Hill Canyon Treatment Plant (HCTP) Electrical Classification and Compliance Upgrades Project (CI 5622), in the amount of $29,950, for a revised amount not to exceed $239,031, with a term ending December 31, 2025.
2. Authorize expense in the amount of $29,950 from A/C #624- 8250-682-8300 (Wastewater Fund – Capital Improvements, CI 5622).
3. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).
LEVINE ACT ITEM: Yes
Motion by Mayor Pro Tem Taylor to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
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MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 9 June 24, 2025
*13. COMMITTEE/COMISSION/BOARD REPORTS:
A. FY 2025-26 Community Social Service Grant Recommendations
RECOMMENDATION:
1. Approve Community Social Service Grants totaling $199,974.
2. Authorize the City Manager or designee to execute Community Social Service Grant agreements with grantees.
3. Authorize expenditure in the amount of $199,974 in FY 2025- 26 from A/C #001-0970-646-5920 (General Fund - Community Endowment Grant Account, SS2026) for Community Social Service Grants.
4. Find that this action is not a project as defined under the California Environmental Quality Act.
Presented by Community Funding Review Committee Chair Denise Monden.
Community Services Analyst Mailes available for questions.
Speaker: Sarah Hawkins, Thousand Oaks.
Written Comments: None.
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
B. Youth Commission Annual Report
RECOMMENDATION:
1. Receive Youth Commission (YC) Annual Report.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
Presented by Youth Commission Chair Benjamin Glaubke and Commissioner Chenya Kwon. Commissioners Rayna Doshi, Brielle Levesque, Mia Oscanoa and Community Services Analyst Mailes available for questions.
Speaker/Written Statement: None.
Motion by Mayor Pro Tem Taylor to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
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MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 10 June 24, 2025
City Council recess 7:22 p.m.; reconvened 7:38 p.m.
10. PUBLIC HEARINGS: None.
11. STUDY SESSIONS:
A. Downtown Thousand Oaks Project (CI 5540) – City Council Workshop #2
RECOMMENDATION:
1. Provide feedback on the proposed program for the Downtown Project in preparation for entitlement submittal.
2. Authorize City Manager to commence discussions with taxing entities regarding possible participation in tax-increment financing.
3. Direct staff to return to City Council with initiation of the requisite Specific Plan and General Plan amendments.
4. Direct staff to return to City Council with additional declaration of surplus lands to reflect updated Downtown program.
5. Find that this action is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guideline Section 15061(b)(3).
Downtown Thousand Oaks Project (CI 5540) – City Council Workshop #2 Study Session presented by Deputy City Manager Alikhan and Consultants from RRM Design Group: Nick Deitch, Tony Tomasello, and Brian Hannegan; SmithGroup: John Tran, Chris Anderson, and Dennis Park ; and Rob York of York Consulting Group. Finance Director Boscarino responded to questions.
Chief Assistant City Attorney Hehir, Cultural and Community Services Director Serret, and Senior Planner Kendall available for questions.
Speakers: Mike Panesis, Camarillo; Kyle Rohrbach, Thousand Oaks; Christopher Kolde, Thousand Oaks; Andrew C., Newbury Park (submitted document); Andrew Pletcher, Newbury Park; Clint Fultz, Thousand Oaks; Rondi Guthrie, city of residence unknown; Crystal Evans, Simi Valley; Danielle Borja, Greater Conejo Valley Chamber of Commerce; Tom Cohen, Thousand Oaks; Jackson Piper, Newbury Park.
Written Statements: Ian Schantz, Thousand Oaks.
Motion by Mayor Pro Tem Taylor to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
Docusign Envelope ID: 52D9E422-8C86-4D3B-A635-6F15DC8749FA
MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 11 June 24, 2025
12. DEPARTMENT REPORTS: None.
14. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None.
15. COUNCIL ISSUES/RECOMMENDATIONS: None.
16. CITY MANAGER:
A. Announcements and upcoming issues
City Manager Powers provided an update on the July 8, 2025, City Council meeting.
17. PUBLIC NOTICES: None.
18. ADJOURNMENT: City Council adjourned at 9:52 p.m. to Regular Meeting on July 8, 2025.
____________________________
David Newman, Mayor
City of Thousand Oaks City Council
Attest:
____________________________
Laura B. Maguire, City Clerk
City of Thousand Oaks City Council
AGENDA POSTED: June 19, 2025
MINUTES APPROVED: July 8, 2025
*Indicates item taken out of order.
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the City of Thousand Oaks City Council on the date cited above.
CCD:610-70\h:\common\minutes\2025\06-24-25.docx
Docusign Envelope ID: 52D9E422-8C86-4D3B-A635-6F15DC8749FA