TO:Andrew P. Powers, City Manager
FROM:Alexandra South, Director of Strategic Communications & Public Affairs
DATE:August 26, 2025
SUBJECT: 2025 League of California Cities Annual Conference Business Meeting, Voting Delegate, and Alternates
RECOMMENDATION:
1. Designate Mayor David Newman as Voting Delegate and designate Councilmember Bob Engler and Legislative Affairs Manager Mina Layba as the Alternate Voting Delegates representing the City of Thousand Oaks at the 2025 League of California Cities (Cal Cities) Annual Conference Business Meeting, scheduled for October 10, 2025.
2. Direct Legislative Affairs Manager to submit 2025 Annual Conference Voting Delegate/Alternate Form to the Cal Cities online portal by the September 24, 2025, deadline.
3. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: No
FINANCIAL IMPACT:
No Additional Funding Requested. Minimal costs related to staff time and travel are included in Adopted FY 2025-26 General Fund Budget.
BACKGROUND:
The Cal Cities Annual Conference was created to enable cities to share ideas, success stories, and lessons learned through sessions and discussion forums pertaining to various areas of municipal interest including:
2025 Cal Cities Annual Meeting, Voting Delegate, and Alternates August 26, 2025
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• Communications
• Community Services
• Disaster Planning
• Environmental Quality
• Finance
• Housing
• Infrastructure and Public Works
• Management and Administration
• Personnel
• Planning/Land Use/Economic Development/Redevelopment
• Public Safety
• Telecommunications/Technology
• Youth and Children
Upon completion of the conference, the selected voting delegate, on behalf of their designated city, is allowed to vote on matters pertaining to Cal Cities policy.
DISCUSSION/ANALYSIS:
The Cal Cities Conference is scheduled from Wednesday, October 8, through Friday, October 10, 2025, at the Long Beach Convention Center in Long Beach.
The Cal Cities President refers resolutions to individual policy committees (e.g., Revenue and Tax, Public Safety, Transportation, Communications, and Public Works, etc.) for review and recommendation at the Conference. Resolutions are then considered by the General Resolutions Committee. The General Resolutions Committee refers approved resolutions to the Annual Business Meeting. The Annual Business Meeting—or ‘General Assembly’—will take place on Friday, October 10, 2025, to consider and take final action on conference resolutions.
Resolutions approved by the General Assembly become Cal Cities Policy. Cal Cities Policy is important because it serves as a legislative guide for Cal Cities lobbyists and board of directors in supporting municipal interests and concerns.
To vote at the Annual Business Meeting, each city must designate a voting delegate (Attachment #1). In 2006, an amendment to the Cal Cities bylaws increased the number of voting delegate alternates from one to two. Delegates and alternates were also extended to staff.
In the event Mayor Newman is unable to attend the Annual Business meeting, Councilmember Engler or Legislative Affairs Manager Layba will participate on behalf of the City.
2025 Cal Cities Annual Meeting, Voting Delegate, and Alternates August 26, 2025
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COUNCIL GOAL COMPLIANCE:
Meets the following City Council goal:
B. Provide municipal government leadership that is open and responsive to residents, characterized by ethical behavior, stability, promoting public trust, transparency, confidence in the future, and cooperative interaction among civic leaders, residents, business representatives, and staff, while recognizing and respecting legitimate differences of opinion on critical issues facing the City.
PREPARED BY: Mina Layba, Legislative Affairs Manager
Attachment:
Attachment #1 – 2025 Voting Delegate Information
CMO:150-20\wl\H:\COMMON\City Council\Council Items\2025 Staff Reports\090925\ Cal Cities Voting Delegate.docx