Thousand Oaks City Council Regular Meeting - 9/10/2025 1:00:00 AM City Council
REGULAR MEETING
Tuesday, September 09, 2025
Andrew P. Fox City Council Chambers
2100 E. Thousand Oaks Blvd., Thousand Oaks, CA 91362
Closed Session: 5:00 PM (as needed, see below)
Regular Session: 6:00 PM
David Newman, Mayor
Mikey Taylor
, Mayor Pro Tem
Al Adam, Councilmember
Bob Engler, Councilmember
C. Tie Gutierrez, Councilmember
Executive Team
Andrew P. Powers, City Manager
Tracy M. Noonan, City Attorney
Ingrid Hardy, Assistant City Manager
Akbar Alikhan, Deputy City Manager
Tim Giles, Deputy City Manager
Jaime Boscarino, Finance Dir./City Treasurer
Kelvin Parker, Community Development Director
Nader Heydari, Public Works Director
Laura B. Maguire, City Clerk
Jeanette D. Green, Human Resources Director
Jonathan Serret, Cultural & Community Services Director Alexandra South, Strategic Communications/Public Affairs Dir.
Jim Friedl, General Manager, CRPD
Jeremy Paris, Police Chief
Jeff Shea, Fire Chief
MISSION STATEMENT:
Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:
AMERICANS WITH DISABILITIES ACT (ADA)
:
In compliance with ADA, if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department (805) 449-2151 within 48 hours prior to the meeting.
AGENDA AVAILABILITY
:
The City Council Agenda is posted at the entry to the Civic Arts Plaza/City Hall, 2100 E. Thousand Oaks Boulevard, Thousand Oaks [main posting location pursuant to the Brown Act, G.C. 54954.2(a)]. Agenda packet and “Live and Archived” meetings and minutes are available on the City’s website at www.toaks.g
ov
. Televised City Council Meetings are broadcast live and re-broadcast Thursdays at 6:00 p.m. and Sundays at 10:00 a.m. and 6:00 p.m. on TV (Frontier Channel 3, Spectrum Channel 10). Meeting videos are also available on YouTube (CTO Meetings) immediately following the live broadcast.
DISCLOSURE OF CAMPAIGN CONTRIBUTIONS/LEVINE ACT/GOVERNMENT CODE SECTION 84308 :
Pursuant to Government Code section 84308, City Councilmembers are disqualified from participating in any Agenda item involving contracts (excluding competitively bid, labor, and personal employment contracts), franchise agreements, discretionary land use entitlements, and other permits, licenses and entitlements if the Councilmember received more than $500 (aggregated) in campaign contributions from the applicant or party, an agent of the applicant/party, or any financially-interested participant who actively supports or opposes the matter on the Agenda within the preceding 12 months.
Financially-interested participants include those with (i) an interest in property located within 500 feet of the property at issue on the Agenda, (ii) an economic interest in a business entity that may be impacted as a result of the decision, or (iii) a business relationship with the applicant/contractor that may result in additional services provided to the applicant/contractor.
Councilmembers who have received campaign contributions totaling more than $500 (aggregated) are required to publicly disclose that fact for the official record of that Agenda item and are prohibited from making, participating in the making, or attempting to influence any decision on that Agenda item.
PUBLIC PARTY & PARTICIPANT DISCLOSURE OBLIGATIONS
:
Applicants, parties, and their agents who have made campaign contributions totaling more than $500 (aggregated) to a Councilmember within the preceding 12 months must publicly disclose that fact for the official record of that Agenda item. Disclosures must include the amount of the campaign contribution and identify the recipient Councilmember. The disclosure may be made either in writing to the City Clerk prior to the Agenda item consideration, or by verbal disclosure at the time of the Agenda item consideration.
Financially-interested participants are strongly urged to disclose on the record of that Agenda item any contribution of more than $500 (aggregated) made by them or their agent to any Councilmember within the preceding 12 months.
The foregoing statements do not constitute legal advice, and parties and participants are urged to consult with their own legal counsel regarding the requirements of the law.
City Council Agenda items subject to the Levine Act are marked with the following notation on the Agenda: LEVINE ACT ITEM: Yes
PUBLIC INPUT
:
To provide your comments to the City Councilmembers please submit comments via the online Comment Form
by 4:30 p.m. on the day of the meeting. Written comment cards will also be available for submission at the meeting. The Brown Act prohibits a person from having to register to attend a City Council meeting. The Zoom app requires registration if you would like to attend via video/teleconference. If you do not wish to register to attend the City Council meeting via Zoom, City Council chambers is open and accessible. If you would like to speak REMOTELY (NOT in person) on an agenda item during the meeting, please complete the online Speaker
Form
by 4:30 p.m. on the day of the meeting (you will be asked to provide an email address and telephone number). Be advised that those participating via Zoom do so at their own risk. Unless the City Council is meeting under AB 2449 guidelines, the City Council meeting will not be cancelled if technical issues occur. If you would like to speak IN PERSON on an item, speaker cards will be available at the meeting and MUST be submitted in person. Doors open half an hour before meeting start time. Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk Department at cityclerk@toaks.
gov
or call (805) 449-2151.
Public Input is governed by City policy, including but not limited to Resolution Nos. 2011-067 and 2023-008, and Ordinance No. 1711-NS. In addition, it is the policy of the City of Thousand Oaks that all employees are to be treated with respect and dignity. Actual or perceived discrimination and/or harassment of an employee on the basis of race, religious creed, color, national origin, ancestry, disability, medical condition, marital status, sex, sexual orientation, or age will not be tolerated.
The City of Thousand Oaks has an affirmative duty to maintain a working environment that is free from harassment. It is inappropriate to use words, gestures, and actions which tend to annoy, alarm, or abuse another person or have the effect of creating an intimidating, hostile or offensive environment or unreasonably interfere with work.
Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions and will be printed/posted as submitted.
SPANISH INTERPRETATION
:
If you need interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at (805) 449-2151 or by email at cityclerk@toaks.
gov
. Notification of at least 48 hours will usually enable the City to make arrangements.
INTERPRETACIÓN AL ESPAÑOL
:
Si necesita una interpretación del español al inglés para sus comunicaciones al Consejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (805) 449-2151 o por correo electrónico a cityclerk@toaks.
gov
. Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios.
CONSENT CALENDAR
:
Matters listed on Consent Calendar that do not require significant reporting and/or discussion for decision or considered to be routine, will be approved by one motion as recommended. There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.
SUPPLEMENTAL INFORMATION
:
Any agenda related information received and distributed to the City Council after the Agenda Packet is produced is included in Supplemental Packets. Supplemental Packets are produced as needed, typically a minimum of two – one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting. Both the Thursday and Tuesday Supplemental Packets are available for public review on the City’s website.
JUDICIAL REVIEW
:
Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing or issue listed on this Agenda may be subject to the 90-day filing period, of and governed by, Code of Civil Procedure Section 1094.6. Also refer to TOMC Section 1-4.05.
1. CALL TO ORDER: 6:00 p.m.
2. ROLL CALL:
3. CLOSED SESSION: None
4. CLOSED SESSION REPORT: None
5. PLEDGE OF ALLEGIANCE: Remembrance of September 11, 2001
6. AB 2449 ANNOUNCEMENTS/REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:
7. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:
A.
Proclamation of September as National Emergency Preparedness Month
8. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011-067/2023-008)
9. CONSENT CALENDAR:
A.
General, Utilities, Golf Course, and Theatres Demands
RECOMMENDATION:
Ratify
August 27, 2025, and September 3, 2025
; approve September 10, 2025, and September 17, 2025, subject to review and ratification LEVINE ACT ITEM: No
B.
Minutes of City Council meeting of August 26, 2025
RECOMMENDATION:
Approve
LEVINE ACT ITEM: No
08-26-25 Draft Minutes
C.
Citywide Light-Emitting Diode Street Light Conversion
RECOMMENDATION:
1. Approve the replacement of Southern California Edison (SCE)-owned High Pressure Sodium Vapor (HPSV) street light fixtures with Light-Emitting Diode (LED) fixtures, to be conducted by SCE through the LS-1 Option E Program (Option E).
2. Approve the specifications for the replacement LED street light fixtures as detailed in staff report.
3. Delegate authority to City Manager to sign agreement and associated application documents with SCE as necessary for Option E.
4. Find that this project is Categorically Exempt from the California Environmental Quality Act (CEQA) pursuant to 14 CCR 15301.
LEVINE ACT ITEM: No
Staff Report
Attachment 1 Street Light Locations and Wattages
D.
Summary Vacation of Water Easement at Amy’s Kitchen Restaurant Holdings, LLC RESOLUTION SUMMARILY VACATING PORTION OF PUBLIC SERVICE WATER EASEMENT AT 400 N. MOORPARK ROAD RECOMMENDATION:
1. Adopt resolution summarily vacating portions of a water easement at Amy’s Kitchen Restaurant Holdings, LLC, and authorize the City Engineer to execute necessary documents.
2. Find that this action is exempt from the California Environmental Quality Act (CEQA) under the general Rule exemption pursuant to California Code of Regulations § 15061(b)(3).
LEVINE ACT ITEM: Yes
Staff Report
Attachment 1 Vicinity and Location Maps
Attachment 2 Document No 95 113492 Parcel Map LD No 660 Attachment 3 Resolution
Attachment 4 Levine Act Disclosure Form Amys Kitchen Restaurant Holdings LLC E.
Library Materials and Subscriptions
RECOMMENDATION:
1. Authorize expenditure in an amount not to exceed $470,000 in FY 2025-26 across all vendors for Library circulating materials (books, periodicals, electronic books, audio books, etc.) from A/C #110-7220-673-3231 (Library Fund Materials, Circulating Books) for the following vendors: Ingram Library Services LLC (St. Louis, MO), Overdrive Inc. (Cleveland, OH), Baker & Taylor Inc. (Atlanta, GA), and Midwest Tape (Holland, OH).
2. Authorize expenditure in an amount not to exceed $280,000 in FY 2025-26 across all vendors for Library e-resources (databases, subscriptions) from A/C #110-7220-673-6600 (Library Fund Memberships/Dues/Subscriptions) for the following vendors: Gale Cengage Learning Inc. (Farmington Hills, MI), EBSCO (Ipswich, MA), ProQuest LLC (Ann Arbor, MI), CALIFA Group (San Francisco, CA), Gale Cengage Learning Inc. (Farmington Hills, MI), Newsbank (Naples, FL), Library Ideas (Fairfax, VA), Mango Languages (Farmington Hills, MI), Data Axle (Dallas, TX), and Kanopy (Cleveland, OH).
3. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: No
Staff Report
F.
FY 2025-26 and FY 2026-27 Legislative Platform
RECOMMENDATION:
1. Receive report and approve FY 2025-26 and FY 2026-27 Legislative Platform.
2. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).
LEVINE ACT ITEM: No
Staff Report
Attachment 1 Legislative Platform 2025
G.
2025 Water Master Plan Update (MI 2679)
RECOMMENDATION:
1. Approve a single-source designation for the selection of Kennedy/Jenks Consultants, Inc. (Kennedy/Jenks) (Oxnard, CA) for consulting services related to the City’s 2025 Water Master Plan Update (MI 2679).
2. Approve Professional Services Agreement with Kennedy/Jenks for consulting services related to the City’s 2025 Water Master Plan Update (MI 2679) in a not-to-exceed amount of $335,465, plus extra services of $10,000, with a term ending December 31, 2026.
3. Approve expenditure in the amount of $345,465 ($335,465 Agreement, plus extra services of $10,000) from A/C #613-8030-682-5500 (2025 Water Master Plan Update, MI 2679).
4. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: Yes
Staff Report
Attachment 1 Kennedy Jenks Professional Services Agreement H.
Citywide Copier and Reprographics Equipment Lease and Maintenance RECOMMENDATION:
1. Authorize budget appropriation and expenditure in the amount of $78,000 in FY 2025-26 from A/C #001-0000-311-1000 (General Fund - Fund Balance) to A/C #001-3520-612-6410 (General Fund - Rental/Copiers) and $78,000 in FY 2026-27 from A/C #001-0000-311-1000 (General Fund - Fund Balance) to A/C # 001-3520-612-6410 (General Fund - Rental/Copiers) for citywide copier and reprographics high-production digital equipment lease and maintenance services.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: No
Staff Report
I.
2026 City Council Meeting Schedule
RESOLUTION SETTING CITY COUNCIL MEETING SCHEDULE FOR CALENDAR YEAR 2026 RECOMMENDATION:
1. Adopt resolution establishing City Council meeting schedule for calendar year 2026.
2. Find that this action is not a project as defined by the California Environmental Quality Act.
LEVINE ACT ITEM: No
Staff Report
Attachment 1 Resolution
J.
Hill Canyon Treatment Plant Tertiary Filter Rehabilitation Project (MI 2590) RECOMMENDATION:
1. Authorize staff to advertise for construction bids for the Hill Canyon Treatment Plant (HCTP) Tertiary Filter Rehabilitation Project (MI 2590).
2. Find that the Project is Categorically Exempt from California Environmental Quality Act (CEQA) pursuant to 14 CCR 15301 (repair/maintenance of an existing facility).
LEVINE ACT ITEM: No
Staff Report
Attachment 1 Vicinity and Location Maps
K.
Hill Canyon Treatment Plant Biosolids Conveying and Storage Improvements Project (CI 5683) RECOMMENDATION:
1. Approve Professional Services Agreement with HDR Engineering, Inc. (Ventura, CA) for preparation of condition assessment, plans, and specifications for the Hill Canyon Treatment Plant (HCTP) Biosolids Conveying and Storage Improvements Project (CI 5683), in an amount not to exceed $95,800, plus extra services of $9,580, with a term ending June 30, 2026.
2. Authorize expense in the amount of $105,380 ($95,800 agreement, plus extra services of $9,580) from A/C #624-8250-682-8300 (Wastewater Fund – Capital Improvements, CI 5683).
3. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).
LEVINE ACT ITEM: Yes
Staff Report
Attachment 1 Vicinity and Location Maps
Attachment 2 Professional Services Agreement with HDR Engineering Inc L.
Hydropneumatic Stations Backup Pump Replacements (CI 5672) RECOMMENDATION:
1. Approve Professional Services Agreement with AECOM Technical Services, Inc., (Westlake Village, CA) for preparation of a preliminary design report (PDR), plans, and specifications for the Hydropneumatic Pump Station Zone Improvement Project (CI 5672) in an amount not to exceed $70,406, plus extra services of $7,040, with a term ending September 30, 2026.
2. Authorize expense in the amount of $77,446 ($70,406 agreement, plus extra services of $7,040) from A/C #613-8050-682-8300 (Water Fund – Capital Improvements, CI 5672).
3. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).
LEVINE ACT ITEM: Yes
Staff Report
Attachment 1 Vicinity and Location Maps
Attachment 2 Professional Services Agreement with AECOM M.
Unit W Wastewater Interceptor Improvements Project (CI 5445) RECOMMENDATION:
1. Authorize staff to advertise for construction bids for Unit W Wastewater Interceptor Improvements Project (CI 5445).
2. California Environmental Quality Act (CEQA): A Mitigated Negative Declaration (MND) was approved for this project by City Council on February 22, 2022.
LEVINE ACT ITEM: No
Staff Report
Attachment 1 Vicinity and Location Maps
N.
E-Discovery Software Contract Amendment
RECOMMENDATION:
1. Approve First Amendment to Contract No. 13274-2023 with Logik Systems, Inc. (San Francisco, CA) to increase data storage fees by $9,000 for FY 2025-26, and to extend the term of the contract for an additional two years to June 30, 2028, for $46,800 per year, for a new total not-to-exceed amount of $210,600.
2. Approve additional budget appropriation in the amount of $8,000 for FY 2025-26 and $8,800 for FY 2026-27, from A/C #001-0000-311-1000 (General Fund - Fund Balance) to A/C #001-1610-611-6210 (General Fund - Software Licensing).
3. Authorize expenditure in the amount of $45,000 in FY 2025-26 and $46,800 in FY 2026-27 from A/C #001-1610-611-6210 (General Fund - Software Licensing).
4. Find that this action does not constitute a project as identified in the California Environmental Quality Act.
LEVINE ACT ITEM: Yes
Staff Report
Attachment 1 Amendment to Logikcull Contract No 13274 2023 O.
2025 Summer Recess Activity Summary
RECOMMENDATION:
1. Receive and file report.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: No
Staff Report
P.
ORDINANCE FOR SECOND READING:
ORDINANCE AMENDING THOUSAND OAKS MUNICIPAL CODE RELATING TO REGULATION OF URBAN LOT SPLITS AND TWO-UNIT HOUSING DEVELOPMENTS (SB 9 UNITS) BY UPDATING TITLE 9, CHAPTER 4, ARTICLE 37, SECTIONS 9-4.3703 THROUGH 9-4.3708 TO IMPLEMENT ADOPTED STATE LAW (MCA-2023-70010) (Introduced 8/26/2025; 5-0) ORD. NO.
1739-NS
RECOMMENDATION:
Adopt
LEVINE ACT ITEM: No
1739-NS - MCA-2023-70010 SB 9 Ordinance Update
10. PUBLIC HEARINGS:
A.
Community Development Block Grant Program Year 2024-25 Consolidated Annual Performance and Evaluation Report RECOMMENDATION:
1. Approve Program Year (PY) 2024-25 Consolidated Annual Performance and Evaluation Report (CAPER) for submittal to the U.S. Department of Housing and Urban Development (HUD).
2. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: No
Staff Report
Attachment 1 CDBG Grants to Thousand Oaks 2015-2025
Attachment 2 CDBG CAPER Summary Program Expenditures
Attachment 3 Minor Amendment 1 to PY 2024 CDBG Action Plan
11. STUDY SESSIONS: None
12. DEPARTMENT REPORTS:
A.
Water and Wastewater Financial Plans and Proposed Rate Adjustments RECOMMENDATION:
1. Approve the 2025 Water Financial Plan and Wastewater Rate Study, and set November 4, 2025, as the Public Hearing date to establish water service charges to be effective January 1, 2026, and January 1, 2027, and wastewater service charges to be effective July 1, 2026, and July 1, 2027.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: No
Staff Report
Attachment 1 Water Financial Plan
Attachment 2 Wastewater Rate Study
13. COMMITTEE/COMMISSION/BOARD REPORTS: None
14. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None
15. COUNCIL ISSUES/RECOMMENDATIONS: None
16. CITY MANAGER:
A.
Announcements and upcoming issues
17. PUBLIC NOTICES: None
18. ADJOURNMENT: Adjourn to Regular Meeting September 23, 2025 Agenda Post Date/Time: Sep 4, 2025, 5:00P.M.
CCD:610-40\h:\common\agenda\2025\09-09-2025.docx