Thousand Oaks City Council Regular Meeting - 9/24/2025 1:00:00 AM REVISED AGENDA POSTED 3:45 PM, 9/19/2025:
‘CLOSED SESSION’ REMOVED FROM ITEM 1 – CALL TO ORDER
City Council
REGULAR MEETING
Tuesday, September 23, 2025
Andrew P. Fox City Council Chambers
2100 E. Thousand Oaks Blvd., Thousand Oaks, CA 91362
Closed Session: 5:00 PM (as needed, see below)
Regular Session: 6:00 PM
David Newman, Mayor
Mikey Taylor
, Mayor Pro Tem
Al Adam, Councilmember
Bob Engler, Councilmember
C. Tie Gutierrez, Councilmember
Executive Team
Andrew P. Powers, City Manager
Tracy M. Noonan, City Attorney
Ingrid Hardy, Assistant City Manager
Akbar Alikhan, Deputy City Manager
Tim Giles, Deputy City Manager
Jaime Boscarino, Finance Dir./City Treasurer
Kelvin Parker, Community Development Director
Nader Heydari, Public Works Director
Laura B. Maguire, City Clerk
Jeanette D. Green, Human Resources Director
Jonathan Serret, Cultural & Community Services Director Alexandra South, Strategic Communications/Public Affairs Dir.
Jim Friedl, General Manager, CRPD
Jeremy Paris, Police Chief
Jeff Shea, Fire Chief
MISSION STATEMENT:
Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:
AMERICANS WITH DISABILITIES ACT (ADA)
:
In compliance with ADA, if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department (805) 449-2151 within 48 hours prior to the meeting.
AGENDA AVAILABILITY
:
The City Council Agenda is posted at the entry to the Civic Arts Plaza/City Hall, 2100 E. Thousand Oaks Boulevard, Thousand Oaks [main posting location pursuant to the Brown Act, G.C. 54954.2(a)]. Agenda packet and “Live and Archived” meetings and minutes are available on the City’s website at www.toaks.g
ov
. Televised City Council Meetings are broadcast live and re-broadcast Thursdays at 6:00 p.m. and Sundays at 10:00 a.m. and 6:00 p.m. on TV (Frontier Channel 3, Spectrum Channel 10). Meeting videos are also available on YouTube (CTO Meetings) immediately following the live broadcast.
DISCLOSURE OF CAMPAIGN CONTRIBUTIONS/LEVINE ACT/GOVERNMENT CODE SECTION 84308 :
Pursuant to Government Code section 84308, City Councilmembers are disqualified from participating in any Agenda item involving contracts (excluding competitively bid, labor, and personal employment contracts), franchise agreements, discretionary land use entitlements, and other permits, licenses and entitlements if the Councilmember received more than $500 (aggregated) in campaign contributions from the applicant or party, an agent of the applicant/party, or any financially-interested participant who actively supports or opposes the matter on the Agenda within the preceding 12 months.
Financially-interested participants include those with (i) an interest in property located within 500 feet of the property at issue on the Agenda, (ii) an economic interest in a business entity that may be impacted as a result of the decision, or (iii) a business relationship with the applicant/contractor that may result in additional services provided to the applicant/contractor.
Councilmembers who have received campaign contributions totaling more than $500 (aggregated) are required to publicly disclose that fact for the official record of that Agenda item and are prohibited from making, participating in the making, or attempting to influence any decision on that Agenda item.
PUBLIC PARTY & PARTICIPANT DISCLOSURE OBLIGATIONS
:
Applicants, parties, and their agents who have made campaign contributions totaling more than $500 (aggregated) to a Councilmember within the preceding 12 months must publicly disclose that fact for the official record of that Agenda item. Disclosures must include the amount of the campaign contribution and identify the recipient Councilmember. The disclosure may be made either in writing to the City Clerk prior to the Agenda item consideration, or by verbal disclosure at the time of the Agenda item consideration.
Financially-interested participants are strongly urged to disclose on the record of that Agenda item any contribution of more than $500 (aggregated) made by them or their agent to any Councilmember within the preceding 12 months.
The foregoing statements do not constitute legal advice, and parties and participants are urged to consult with their own legal counsel regarding the requirements of the law.
City Council Agenda items subject to the Levine Act are marked with the following notation on the Agenda: LEVINE ACT ITEM: Yes
PUBLIC INPUT
:
To provide your comments to the City Councilmembers please submit comments via the online Comment Form
by 4:30 p.m. on the day of the meeting. Written comment cards will also be available for submission at the meeting. The Brown Act prohibits a person from having to register to attend a City Council meeting. The Zoom app requires registration if you would like to attend via video/teleconference. If you do not wish to register to attend the City Council meeting via Zoom, City Council chambers is open and accessible. If you would like to speak REMOTELY (NOT in person) on an agenda item during the meeting, please complete the online Speaker
Form
by 4:30 p.m. on the day of the meeting (you will be asked to provide an email address and telephone number). Be advised that those participating via Zoom do so at their own risk. Unless the City Council is meeting under AB 2449 guidelines, the City Council meeting will not be cancelled if technical issues occur. If you would like to speak IN PERSON on an item, speaker cards will be available at the meeting and MUST be submitted in person. Doors open half an hour before meeting start time. Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk Department at cityclerk@toaks.
gov
or call (805) 449-2151.
Public Input is governed by City policy, including but not limited to Resolution Nos. 2011-067 and 2023-008, and Ordinance No. 1711-NS. In addition, it is the policy of the City of Thousand Oaks that all employees are to be treated with respect and dignity. Actual or perceived discrimination and/or harassment of an employee on the basis of race, religious creed, color, national origin, ancestry, disability, medical condition, marital status, sex, sexual orientation, or age will not be tolerated.
The City of Thousand Oaks has an affirmative duty to maintain a working environment that is free from harassment. It is inappropriate to use words, gestures, and actions which tend to annoy, alarm, or abuse another person or have the effect of creating an intimidating, hostile or offensive environment or unreasonably interfere with work.
Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions and will be printed/posted as submitted.
SPANISH INTERPRETATION
:
If you need interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at (805) 449-2151 or by email at cityclerk@toaks.
gov
. Notification of at least 48 hours will usually enable the City to make arrangements.
INTERPRETACIÓN AL ESPAÑOL
:
Si necesita una interpretación del español al inglés para sus comunicaciones al Consejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (805) 449-2151 o por correo electrónico a cityclerk@toaks.
gov
. Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios.
CONSENT CALENDAR
:
Matters listed on Consent Calendar that do not require significant reporting and/or discussion for decision or considered to be routine, will be approved by one motion as recommended. There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.
SUPPLEMENTAL INFORMATION
:
Any agenda related information received and distributed to the City Council after the Agenda Packet is produced is included in Supplemental Packets. Supplemental Packets are produced as needed, typically a minimum of two – one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting. Both the Thursday and Tuesday Supplemental Packets are available for public review on the City’s website.
JUDICIAL REVIEW
:
Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing or issue listed on this Agenda may be subject to the 90-day filing period, of and governed by, Code of Civil Procedure Section 1094.6. Also refer to TOMC Section 1-4.05.
1. CALL TO ORDER: 6:00 p.m.
2. ROLL CALL:
3. CLOSED SESSION: None
4. CLOSED SESSION REPORT: None
5. PLEDGE OF ALLEGIANCE:
6. AB 2449 ANNOUNCEMENTS/REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM:
7. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:
A.
Business Recognition Program
B.
New West Symphony – 30
th
Anniversary
8. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011-067/2023-008)
9. CONSENT CALENDAR:
A.
General, Utilities, Golf Course, and Theatres Demands
RECOMMENDATION:
Ratify September 10, 2025, and September 17, 2025; approve September 24, 2025, and October 1, 2025, subject to review and ratification LEVINE ACT ITEM: No
B.
Minutes of City Council meeting of September 9, 2025
RECOMMENDATION:
Approve
LEVINE ACT ITEM: No
09-09-2025 Draft Minutes
C.
Wilder Reservoir Improvements Project (CI 5294)
RECOMMENDATION:
1. Authorize staff to advertise for construction bids for the Wilder Reservoir Improvements Project (CI 5294).
2. Find that the Project is Categorically Exempt from California Environmental Quality Act (CEQA) pursuant to 14 CCR 15301 (repair/maintenance of an existing facility).
LEVINE ACT ITEM: No
Staff Report
Attachment 1 Vicinity and Location Maps
D.
Aquatic Resource Permits related to Arroyo Conejo Canyon Wastewater Pipelines RECOMMENDATION:
1. Approve Amendment No. 3 to Task Order No. 2 with Rincon Consulting, Inc. (Ventura, CA) under On-Call Agreement Contract No. 13369-2023 to cover additional costs associated with revising the project’s jurisdictional delineation and habitat assessment report in connection with the aquatic resource permits necessary for the Arroyo Conejo Utility and Road Maintenance Improvement Project, in the amount of $7,507, for a revised not-to-exceed amount of $82,507, with a term ending June 30, 2026.
2. Approve expense in the amount of $7,507 from A/C #621-8220-682-5699 (Wastewater Fund, Contracted Services - Private).
3. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).
LEVINE ACT ITEM: Yes
Staff Report
Attachment 1 Task Order No 2 Amendment No 3 with Rincon Attachment 2 Levine Act Form for Rincon
E.
Improvements at Kelley (CI 5752), Lang Ranch (CI 5753), Meadows (CI 5754), and Oakbrook (CI 5755) Reservoir and Pump Station Projects RECOMMENDATION:
1. Approve the project design, specifications, and Addenda Nos. 1 and 2 for the Improvements at Kelley (CI 5752), Lang Ranch (CI 5753), Meadows (CI 5754), and Oakbrook (CI 5755) Reservoir and Pump Station Projects.
2. Award construction contract to Filanc (Escondido, CA) in the amount of $1,235,100, plus a contingency of $123,510 for construction of the Improvements at Kelley (CI 5752), Lang Ranch (CI 5753), Meadows (CI 5754), and Oakbrook (CI 5755) Reservoir and Pump Station Sites.
3. Approve Professional Services Agreement with AECOM Technical Services, Inc. (AECOM) (Westlake Village, CA), for construction support services for the Improvements at Kelley (CI 5752), Lang Ranch (CI 5753), Meadows (CI 5754), and Oakbrook (CI 5755) Reservoir and Pump Station Improvements Projects in the amount of $198,871, plus $19,887 for extra services, with the term of the agreement through December 31, 2026.
4. Authorize expense in the amount of $1,587,368 ($1,235,100 construction contract, $123,510 construction contingency; $198,871 consultant agreement, and $19,887 in extra services; and $10,000 for City furnished materials and supplies) as follows:
$708,351 ($573,700 construction contract; $57,370 construction contingency; $67,983 consultant agreement, $6,798 in extra services, and $2,500 for City furnished materials and supplies) from A/C #613-8030-682-8300 (Water Capital Fund Improvements CI 5752 Improvements at Kelley Reservoir and Pump Station). $591,123 ($455,900 construction contract; $45,590 construction contingency; $79,212 consultant agreement, $7,921 in extra services, and $2,500 for City furnished materials and supplies) from A/C #613-8030-682-8300 (Water Capital Fund Improvements CI 5753 Improvements at Lang Ranch Reservoir and Pump Station). $174,943 ($126,000 construction contract; $12,600 construction contingency; $30,766 consultant agreement, $3,077 in extra services, and $2,500 for City furnished materials and supplies) from A/C #613-8030-682-8300 (Water Capital Fund Improvements CI 5754 Improvements at Meadows Reservoir). $112,951 ($79,500 construction contract; $7,950 construction contingency; $20,910 consultant agreement, $2,091 in extra services, and $2,500 for City furnished materials and supplies) to A/C #613-8030-682-8300 (Water Capital Fund Improvements CI 5755 Improvements at Oakbrook Reservoir).
5. Delegate authority to the City Engineer to approve changes to the project's design, specifications, and working details on work directives and change orders up to the project-approved contingency amounts.
6. Find that the project is Categorically Exempt from the California Environmental Quality Act (CEQA) pursuant to Title 14, California Code of Regulations, Section 15301, Class 1 – Existing Facilities (repair and maintenance of an existing facility).
LEVINE ACT ITEM: Yes
Staff Report
Attachment 1 Vicinity and Location Maps
Attachment 2 Professional Services Agreement AECOM
F.
Polybutylene Service and Valve Replacements (CI 5688 and CI 5689) RECOMMENDATION:
1. Reject all bids received on August 20, 2025.
2. Authorize staff to re-advertise the Polybutylene Service Replacement (CI 5688) and Valve Replacement (CI 5689) Projects for construction bids.
3. Find that the project is Categorically Exempt from the California Environmental Quality Act (CEQA) pursuant to Title 14, California Code of Regulations, Section 15302, Class 2 – Replacement or reconstruction of an existing facility.
LEVINE ACT ITEM: No
Staff Report
Attachment 1 Vicinity and Location Maps
G.
Rolling Oaks Drive Emergency Water Interconnect Project (CI 5514) RECOMMENDATION:
1. Approve Task Order No. 1 with MKN & Associates, Inc. (Ventura, CA) for engineering design and bid support services for the Rolling Oaks Drive Emergency Water Interconnect Project (CI 5514), in an amount of $102,942, plus extra services of $4,000, for a not-to-exceed amount of $106,942.
2. Authorize expense in the amount of $111,942 ($102,942 Agreement, plus extra services of $4,000, and $5,000 City Furnished Materials and Supplies), as follows: $36,000 from A/C #612-8030-682-8300 (Water Capital Fund – Improvement other than Buildings, CI 5514) and $75,942 from A/C #613-8030-682-8300 (Water Fund – Improvements other than Buildings, CI 5514).
3. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: Yes
Staff Report
Attachment 1 Vicinity and Location Maps
Attachment 2 Task Order No 1 with MKN
H.
Fiscal Year 2025-26 Transportation Development Act Allocation Claim RESOLUTION AUTHORIZING CLAIM FOR ALLOCATION OF FY 2025-26 FUNDS FROM VENTURA COUNTY LOCAL TRANSPORTATION FUNDS AS OUTLINED IN 1971 TRANSPORTATION DEVELOPMENT ACT RECOMMENDATION:
1. Adopt resolution authorizing staff to file a claim with Ventura County Transportation Commission (VCTC) for the Transportation Development Act (TDA) allocation of $5,712,915 from the Local Transportation Fund (LTF) and an estimated $35,500 from the State Transit Assistance (STA) and State of Good Repair (SGR) funds.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: No
Staff Report
Attachment 1 TDA Funds Claim Resolution
I.
Hill Canyon Treatment Plant North Headworks Facility In-Plant Valve Installation (CI 5637) RECOMMENDATION:
1. Approve the project design, plans, specifications and Addenda Nos. 1 and 2 for construction of the In-Plant Valve Installation Project (CI 5637) located at the Hill Canyon Treatment Plant North Headworks facility.
2. Waive purchasing process requirement under Thousand Oaks Municipal Code 3-10.303 requiring pre-authorization to bid for projects over $220,000.
3. Award construction contract for the In-Plant Valve Installation Project (CI 5637) to Toro Enterprises, Inc., of (Oxnard, CA), in the amount of $312,300, plus a contingency of $31,230.
4. Authorize expense in the amount of $373,530 ($312,300 construction contract, $31,230 construction contract contingency, and $30,000 for construction support services and materials testing) from A/C #624-8250-682-8300 (Wastewater Fund – Capital Improvements – CI 5637).
5. Delegate authority to the City Engineer to approve changes in the design, plans, specifications and working details of the project on work directives and change orders up to the project approved contingency amount.
6. Find that the Project is Categorically Exempt from California Environmental Quality Act (CEQA) pursuant to 14 CCR 15302 (replacement/reconstruction of an existing facility).
LEVINE ACT ITEM: No
Staff Report
Attachment 1 Vicinity and Location Maps
J.
Hill Canyon Treatment Plant Stormwater Diversion Project (CI 5427) RECOMMENDATION:
1. Approve Change Order No. 1 to Contract No. 13940-2025 with Toro Enterprises, Inc., (Oxnard, CA) for the Hill Canyon Treatment Plant (HCTP) Stormwater Diversion Project (CI 5427) in the amount of $307,782.72 for a new revised not-to-exceed amount of $1,557,282.72.
2. Approve Eighth Amendment to Professional Services Agreement Contract No. 12393-2020 with Dudek, Inc., (Encinitas, CA) for additional Construction Phase Support Services on the HCTP Stormwater Diversion Project (CI 5427) in the amount of $35,094 for a revised not-to-exceed amount of $495,313.77.
3. Authorize expense in the amount of $342,876.72 ($307,782.72 Change Order No. 1 and $35,094 for Amendment No. 8) from A/C #624-8250-682-8300 (Wastewater Fund – Capital Improvements, CI 5427).
4. California Environmental Quality Act: A Mitigated Negative Declaration (MND) was approved for this project by City Council on March 25, 2025.
LEVINE ACT ITEM: Yes
Staff Report
Attachment 1 Vicinity and Location Maps
Attachment 2 Change Order No 1 with Toro Enterprises Inc Attachment 3 Eighth Amendment to Contract No. 12393-2020 with Dudek K.
Unit W Wastewater Interceptor Improvements (CI 5445)
RECOMMENDATION:
1. Approve Third Amendment to Professional Services Contract No. 13560-2024 with Padre Associates, Inc. (Ventura, CA), for additional Environmental and Monitoring Services for the Hill Canyon Treatment Plant (HCTP) Unit W Wastewater Interceptor Improvements Project (CI 5445) in the amount of $33,879.62, for a revised not-to-exceed amount of $124,182.62.
2. Authorize expense in the amount of $33,879.62 for additional construction environmental and monitoring services, from A/C #624-8220-682-8300 (Wastewater Capital Fund Improvements, CI 5445).
3. California Environmental Quality Act (CEQA): A Mitigated Negative Declaration (MND) was approved for this project by City Council on February 22, 2022.
LEVINE ACT ITEM: Yes
Staff Report
Attachment 1 Vicinity and Location Maps
Attachment 2 Third Amendment to Contract No 13560 2024
L.
Enterprise Permitting and Licensing Software
RECOMMENDATION:
1. Approve designation of Tyler Technologies, Inc. of Plano, Texas as a single-source vendor and award a Professional Services Agreement for continued use of the land management system permitting and licensing software in a not-to-exceed amount of $1,595,365.11 over the five-year term of the agreement.
2. Authorize expenditure in the amount of $216,540.66 for FY 2025-26 and $299,547.91 for FY 2026-27 from A/C #001-3410-612-6210 (Information Technology – software licenses).
3. Authorize City Manager, or designee, to execute the agreement with Tyler Technologies upon approval by City Attorney within the established not-to-exceed limit.
4. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: Yes
Staff Report
Attachment 1 Levine Act Form
10. PUBLIC HEARINGS:
A.
Triennial Public Health Goal Water Quality Report
RECOMMENDATION:
1. Receive Public Health Goal Report and accept public comments on the City of Thousand Oaks’ 2025 Triennial Public Health Goal Report.
2. Find that this action is not a project under the California Environmental Quality Act.
LEVINE ACT ITEM: No
Staff Report
Attachment 1 2025 Triennial PHG Report
Attachment 2 2023 2025 Annual Water Quality Reports
11. STUDY SESSIONS: None
12. DEPARTMENT REPORTS:
A.
Thousand Oaks Alliance for the Arts Operations and Programming Update RECOMMENDATION:
1. Receive and file Thousand Oaks Alliance for the Arts’ (TOArts) operations and programming report for the fiscal year ending June 30, 2025.
2. Find that this action is not a project as defined by the California Environmental Quality Act.
LEVINE ACT ITEM: No
Staff Report
Attachment 1 TOArts Operations and Programming Update
13. COMMITTEE/COMMISSION/BOARD REPORTS: None
14. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None
15. COUNCIL ISSUES/RECOMMENDATIONS: None
16. CITY MANAGER:
A.
Announcements and upcoming issues
17. PUBLIC NOTICES: Items listed under Public Notices are a matter of public record only. These items do not require City Council action.
A.
Public Notice – Approval of Parcel Map LD 2020-70623; Location: 4199 Woodlane Court; Developer: WLV 1 DEVELOPMENT LLC; Description: 1.048 Acres 2-Lot Subdivision for Residential Purposes Public Notice - Parcel Map Acceptance - LD 2020-70623
18. ADJOURNMENT: Adjourn in memory of Ricardo Gonzales, retired City employee, to Regular Meeting October 7, 2025 Agenda Post Date/Time: Sep 19, 2025, 5:00P.M.
CCD:610-70\h:\common\agenda\2025\09-23-25.docx