DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California September 9, 2025
1. CALL TO ORDER: Mayor David Newman called the meeting to order at 6:03 p.m. in Council Chambers, 2100 Thousand Oaks Boulevard, Thousand Oaks, California.
2. ROLL CALL:
Present: Councilmembers Adam, Engler, Gutie rrez, Taylor, and Mayor Newman present in chambers.
Also present: City Manager Andrew P. Powers, City Attorney Tracy M. Noonan, City Clerk Laura B. Maguire, Finance Director Jaime Bo scarino, Community Development Director Kelvin Parker, Public Works Director Nader Heydari, Cultural and Community Services Director Jonathan Serret, Human Resource s Director Jeanette Green, Strategic Communications/Public Affairs Director Alexandra South, Police Chief Jeremy Paris, Fire Chief Jeff Shea, Planning Division Manager Kryst in Rice, Community Development Analyst Lynn Oshita, Budget Officer Tara Tosatto, Deput y City Clerk Sandra Delgado, Information Technology Analyst II David Jo hnson, Cable Operations Super visor Carl Jarecky, Senior Video Production Specialist Ric hard Swingler, Senior Video Production Specialist Ryan Palmer, Assistant Analyst Christy Glaubke, and Senior Recording Secretary Dominga Zambrano.
3. CLOSED SESSION: None.
4. CLOSED SESSION REPORT: None.
5. PLEDGE OF ALLEGIANCE: Remembrance of September 11, 2001
Flag Ceremony by Thousand Oaks Police Department and Ventura County Fire Department Honor Guards in remembrance of September 11, 2001. Mayor Newman led the pledge of allegiance.
6. AB 2449 ANNOUNCEMENTS/REQUESTS FOR CONTINUANCE OF ANY PUBLIC HEARING OR AGENDA ITEM: None.
7. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:
A. Proclamation of September as National Emergency Preparedness Month
Mayor Newman introduced Ventura Count y Sheriff’s Office Director of Emergency Services Patrick Maynard and presented a proclamation declaring September as National Preparedness Month.
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 2 September 9, 2025
8. PUBLIC COMMENTS: To be hear d before 6:45 p.m. If additi onal speakers for public comments remain at 6:45 p.m. , remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011-067/2023-008): To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p. m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011-066/067)
Speakers: Kenneth Yas, Newbury Park; France sca Girerd, Westlake Village (submitted document); Brian Schumacher, Camarillo (subm itted document); David Feldman, Westlake Village; Ronald Arruejo, Oxnard; Kinsie Flame, Newbury Park.
Written Statements: None.
City Manager Powers addressed public comments.
9. CONSENT CALENDAR:
A. General, Utilities, Golf Course, and Theatres Demands
RECOMMENDATION:
Ratify August 27, 2025, and September 3, 2025; approve Sept ember 10, 2025, and September 17, 2025, subject to review and ratification
LEVINE ACT ITEM: No
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
B. Minutes of City Council meeting of August 26, 2025
RECOMMENDATION:
Approve
LEVINE ACT ITEM: No
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 3 September 9, 2025
9. CONSENT CALENDAR: (Continued)
C. Citywide Light-Emitting Diode Street Light Conversion
RECOMMENDATION:
1. Approve the replacement of Southern California Edison (SCE)-owned High Pressure Sodium Vapor (H PSV) street light fixtures with Light-Emitting Diode (LED) fixtures, to be conducted by SCE through the LS-1 Option E Program (Option E).
2. Approve the specifications for the r eplacement LED street light fixtures as detailed in staff report.
3. Delegate authority to City Manager to sign agree ment and associated application documents with SCE as necessary for Option E.
4. Find that this project is Categor ically Exempt from the California Environmental Quality Act (CEQA) pursuant to 14 CCR 15301.
LEVINE ACT ITEM: No
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
D. Summary Vacation of Water Easement at Amy’s Kitchen Restaurant Holdings, LLC
RESOLUTION SUMMARILY VACATING PORTION OF PUBLIC SERVICE WATER EASEMENT AT 400 N. MOORPARK ROAD
RES. NO. 2025-038
RECOMMENDATION:
1. Adopt resolution summarily vacating portions of a water easement at Amy’s Kitchen Restaurant Holdings , LLC, and authorize the Cit y Engineer to execute necessary documents.
2. Find that this action is exempt from the California Environmental Quality Act (CEQA) under the general Rule exempt ion pursuant to California Code of Regulations § 15061(b)(3).
LEVINE ACT ITEM: Yes
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 4 September 9, 2025
9. CONSENT CALENDAR: (Continued)
E. Library Materials and Subscriptions
RECOMMENDATION:
1. Authorize expenditure in an amount not to exc eed $470,000 in FY 2025-26 across all vendors for Library circulating materials (books, periodicals, electronic books, audio books, etc.) from A/C #110-7220-673-3231 (Library Fund Materials, Circulating Books) for the following vend ors: Ingram Librar y Services LLC (St.
Louis, MO), Overdrive Inc. (Cleveland, OH), Baker & Ta ylor Inc. (Atlanta, GA), and Midwest Tape (Holland, OH).
2. Authorize expenditure in an amount not to exc eed $280,000 in FY 2025-26 across all vendors for Library e-resource s (databases, subscriptions) from A/C #110-7220-673-6600 (Library Fund Membersh ips/Dues/Subscriptions) for the following vendors: Gale Cengage Learning Inc. (Farmington Hills, MI), EBSCO (Ipswich, MA), ProQuest LLC (Ann Arbor , MI), CALIFA Group (San Francisco, CA), Gale Cengage Learning Inc. (Far mington Hills, MI), Newsbank (Naples, FL), Library Ideas (Fairfax, VA), Mango Languages (Farmington Hills, MI), Data Axle (Dallas, TX), and Kanopy (Cleveland, OH).
3. Find that this action is not a pr oject as defined und er the California Environmental Quality Act.
LEVINE ACT ITEM: No
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
F. FY 2025-26 and FY 2026-27 Legislative Platform
RECOMMENDATION:
1. Receive report and approve FY 2025-26 and FY 2026-27 Legislative Platform.
2. Find that this action is not a pr oject as defined und er the California Environmental Quality Act (CEQA).
LEVINE ACT ITEM: No
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 5 September 9, 2025
9. CONSENT CALENDAR: (Continued)
G. 2025 Water Master Plan Update (MI 2679)
RECOMMENDATION:
1. Approve a single-source designation for the selection of Kennedy/Jenks Consultants, Inc. (Kennedy/Jenks) (Oxnard, CA) for consulting services related to the City’s 2025 Water Master Plan Update (MI 2679).
2. Approve Professional Services Agr eement with Kennedy/Jenks for consulting services related to the City’s 2025 Water Master Plan Update (MI 2679) in a not- to-exceed amount of $335,465, plus extr a services of $10,000, with a term ending December 31, 2026.
3. Approve expenditure in the amount of $345,465 ($335,465 Agreement, plus extra services of $10,000) from A/ C #613-8030-682-5500 (2025 Water Master Plan Update, MI 2679).
4. Find that this action is not a pr oject as defined und er the California Environmental Quality Act.
LEVINE ACT ITEM: Yes
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
H. Citywide Copier and Reprographics Equipment Lease and Maintenance
RECOMMENDATION:
1. Authorize budget appropriation and expend iture in the amount of $78,000 in FY 2025-26 from A/C #001- 0000-311-1000 (General Fund - Fund Balance) to A/C #001-3520-612-6410 (General Fund - Rent al/Copiers) and $78,000 in FY 2026-27 from A/C #001-0000-311-1000 (General Fund - Fund Balance) to A/C # 001-3520-612-6410 (General Fund - Rental/C opiers) for citywide copier and reprographics high-production digital equipment l ease and maintenance services.
2. Find that this action is not a pr oject as defined und er the California Environmental Quality Act.
LEVINE ACT ITEM: No
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 6 September 9, 2025
9. CONSENT CALENDAR: (Continued)
I. 2026 City Council Meeting Schedule
RESOLUTION SETTING CITY COUNCIL MEETING SCHEDULE FOR
CALENDAR YEAR 2026
RES. NO. 2025-039
RECOMMENDATION:
1. Adopt resolution establishing City C ouncil meeting schedule for calendar year 2026.
2. Find that this action is not a project as defined by the California Environmental Quality Act.
LEVINE ACT ITEM: No
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
J. Hill Canyon Treatment Plant Tertiary Filter Rehabilitation Project (MI 2590)
RECOMMENDATION:
1. Authorize staff to advertise for cons truction bids for the Hill Canyon Treatment Plant (HCTP) Tertiary Filter Rehabilitation Project (MI 2590).
2. Find that the Project is Categorically Exempt from California Environmental Quality Act (CEQA) pursuant to 14 CCR 15301 (repair/maintenance of an existing facility).
LEVINE ACT ITEM: No
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 7 September 9, 2025
9. CONSENT CALENDAR: (Continued)
K. Hill Canyon Treatment Plant Biosolid s Conveying and St orage Improvements Project (CI 5683)
RECOMMENDATION:
1. Approve Professional Services Agreement with HDR Engineering, Inc. (Ventura, CA) for preparat ion of condition assessment, plans, and specifications for the Hill Canyon Treatm ent Plant (HCTP) Biosolids Conveying and Storage Improvements Project (CI 5683), in an amount not to exceed $95,800, plus extra services of $9,580, with a term ending June 30, 2026.
2. Authorize expense in the amount of $105,380 ($95,800 agreement, plus extra services of $9,580) from A/C #624-8250- 682-8300 (Wastewater Fund – Capital Improvements, CI 5683).
3. Find that this action is not a pr oject as defined und er the California Environmental Quality Act (CEQA).
LEVINE ACT ITEM: Yes
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
L. Hydropneumatic Stations Backup Pump Replacements (CI 5672)
RECOMMENDATION:
1. Approve Professional Services Ag reement with AECOM Technical Services, Inc., (Westlake Village, CA ) for preparation of a preliminary design report (PDR), plans, and specifications for the Hydropneumatic Pump Station Zone Improvement Project (CI 5672) in an amoun t not to exceed $70,406, plus extra services of $7,040, with a term ending September 30, 2026.
2. Authorize expense in the amount of $77,446 ($70,406 agreement, plus extra services of $7,040) from A/C #613-8050-682-8300 (Water Fund – Capital Improvements, CI 5672).
3. Find that this action is not a pr oject as defined und er the California Environmental Quality Act (CEQA).
LEVINE ACT ITEM: Yes
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 8 September 9, 2025
9. CONSENT CALENDAR: (Continued)
M. Unit W Wastewater Interceptor Improvements Project (CI 5445)
RECOMMENDATION:
1. Authorize staff to advertise for c onstruction bids for Unit W Wastewater Interceptor Improvements Project (CI 5445).
2. California Environment al Quality Act (CEQA): A Mitigated Negative Declaration (MND) was approved for this project by City Council on February 22, 2022.
LEVINE ACT ITEM: No
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
N. E-Discovery Software Contract Amendment
RECOMMENDATION:
1.Approve First Amendment to Cont ract No. 13274-2023 with Logik Systems, Inc. (San Francisco, CA) to increase dat a storage fees by $9,000 for FY 2025- 26, and to extend the term of the contract for an additional two years to June 30, 2028, for $46,800 per year, for a new total not-to-exceed amount of $210,600.
2.Approve additional budget app ropriation in the amount of $8,000 for FY 2025- 26 and $8,800 for FY 2026-27, from A/ C #001-0000-311-1000 (General Fund - Fund Balance) to A/C #001-1610- 611-6210 (General Fund - Software Licensing).
3.Authorize expenditure in the amount of $45,000 in FY 2025-26 and $46,800 in FY 2026-27 from A/C #001-1610-611-6210 (General Fund - Software Licensing).
4.Find that this action does not constitute a project as identifi ed in the California Environmental Quality Act.
LEVINE ACT ITEM: Yes
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 9 September 9, 2025
9. CONSENT CALENDAR: (Continued)
O. 2025 Summer Recess Activity Summary
RECOMMENDATION:
1. Receive and file report.
2. Find that this action is not a pr oject as defined und er the California Environmental Quality Act.
LEVINE ACT ITEM: No
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
P. ORDINANCE FOR SECOND READING:
ORDINANCE AMENDING THOUSAND OAKS MUNICIPAL CODE RELATING
TO REGULATION OF URBAN LOT SPLITS AND TWO-UNIT HOUSING
DEVELOPMENTS (SB 9 UNITS) BY UPDATING TITLE 9, CHAPTER 4, ARTICLE 37, SECTIONS 9-4.3703 T HROUGH 9-4.3708 TO IMPLEMENT ADOPTED STATE LAW (MCA-2023-70010) (Introduced 8/26/2025; 5-0) ORD. NO. 1739-NS
RECOMMENDATION:
Adopt
LEVINE ACT ITEM: No
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 10 September 9, 2025
10. PUBLIC HEARINGS:
A. Community Development Block Grant Program Year 2024-25 Consolidated Annual Performance and Evaluation Report
RECOMMENDATION:
1. Approve Program Year (PY) 2024-25 Consolidated Annual Performance and Evaluation Report (CAPER) for submittal to the U.S. Department of Housing and Urban Development (HUD).
2. Find that this action is not a pr oject as defined und er the California Environmental Quality Act.
Hearing, advertised as required by law, opened to consider item. Presented by Community Development Analyst Oshi ta. Community Development Director Parker and Planning Division Manager Rice available for questions.
Speaker/Written Statement: None.
Mayor Newman closed the public hearing.
Motion by Councilmember Adam to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
11. STUDY SESSIONS: None.
12. DEPARTMENT REPORTS:
A. Water and Wastewater Financial Plans and Proposed Rate Adjustments
RECOMMENDATION:
1. Approve the 2025 Water Financial Plan and Wastewater Rate Study, and set November 4, 2025, as the Public Hear ing date to establish water service charges to be effective January 1, 2026, and January 1, 2027, and wastewater service charges to be effective July 1, 2026, and July 1, 2027.
2. Find that this action is not a pr oject as defined und er the California Environmental Quality Act.
Presented by Budget Officer Tosa tto. City Manager Powers and Finance Director Boscarino responded to questions. Public Works Director Heydari available for questions.
Speaker/Written Statement: None.
Motion by Councilmember Engler to approve staff’s recommendation.
Passed 5-0 by the following vote:
Ayes – Adam, Engler, Gutierrez, Taylor, Newman
Noes – None
DRAFT MINUTES OF THE CITY COUNCIL
Thousand Oaks, California 11 September 9, 2025
13. COMMITTEE/COMMISSION/BOARD REPORTS: None.
14. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None.
15. COUNCIL ISSUES/RECOMMENDATIONS: None.
16. CITY MANAGER:
A. Announcements and upcoming issues
City Manager Powers provided an update on the September 23, 2025, City Council meeting.
17. PUBLIC NOTICES: None.
18. ADJOURNMENT: City Council adjourned at 7:28 p.m. to Regular Meeting on September 23, 2025.
____________________________
David Newman, Mayor
City of Thousand Oaks City Council
Attest:
____________________________
Laura B. Maguire, City Clerk
City of Thousand Oaks City Council
AGENDA POSTED: September 4, 2025
MINUTES APPROVED:
The presence of electronic signature certifies that the foregoing is a true and correct copy as approved by the City of Thousand Oaks City Council on the date cited above.
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