ATTACHMENT #2TASK ORDER NO. 1Page 1 of1Consultant/Contractor: On Call Agreement Amount: $ 500,000.00Agreement No.:Prev. Approved Task Orders this FY:$ 0.00Agreement Date: This Task Order Amount: $ 102,942.00Agreement Expiration Date:Remain. OnCall Agreement Balance:$ 397,058.00DIR Registration Number:City Council Approval Date:7/1/2023DIR Expiration Date:City Business License Number:40602CI Project or O & M Account No.CI Project Name:SCOPE OF WORK FOR THIS TASK ORDER:NOT-TO-EXCEED FEE AMOUNT FOR THIS TASK ORDER:$102,942.00 Recommended By: Date:Approved By: Date:Approved By: Date:
ON CALL AGREEMENTTASK ORDERProvide engineering and design services for the emergency water interconnect between the City of Thousand Oaks and California American Water Company (Cal-Am) at Rolling Oaks Drive, as further detailed in the attached Exhibit A "Scope of Services". The Levine Act Disclosure Form is attached as Exhibt B. H.Ted Gerber, Deputy Public Works DirectorShamir Shahamiri, Engineering Division ManageCity of Thousand Oaks 6/30/2026MKN & Associates, Inc.1000047956City of Thousand Oaks13448-2023July 1,20236/30/2026Emergency Water Interconnect at Rolling Oaks Drive CI 5514 (612-8030-682-8300 & 613-8030-682-8300) Nader Heydari, Public Works DirectorCity of Thousand Oaks DPW: 1000-30; 850-20\ev\Council\2025\092525\CI 5514\Emergency Water Interconnect Project Att 2 Page 1 Approved By: Date:City of Thousand OaksApproved As To Form: Date:City of Thousand OaksAccepted By: Date:Approved By: Date:Attested By: Date:Tracy Friedl, Assistant City AttorneyDavid Newman, MayorCity of Thousand OaksMKN & Associates, Inc.Michael K. Nunley , PresidentAndrew P. Powers, City Manager* If the term of the Master On-Call Agreement from which this Task Order was issued expires prior to the completion of this work, the terms and conditions of the Agreement, including all rights and obligations, shall remain in effect and bind the parties until the work is completed. ** This work may require the payment of prevailing wage and the use of apprentices per CA Labor Code. Consultant is responsible for being familiar with these requirements. Failure to do so will not relieve Consultant from any obligations thereunder.City of Thousand OaksLaura B. Maguire, City Clerk DPW: 1000-30; 850-20\ev\Council\2025\092525\CI 5514\Emergency Water Interconnect Project Att 2 Page 2 EXHIBIT A SCOPE OF WORK Emergency Water Interconnect Project at Rolling Oaks Drive (CI 5514)Consultant shall perform the following Tasks/Services:Task 1: Kick-off Meeting Consultant shall prepare an agenda and meet with the City staff (2 hrs virtual meeting) to introduce the key staffing assigned to the project, including sub-consultants, their roles and contact information, present the design team’s approach, design concept, project schedule and milestones, and list of all the documents that the City needs to provide. Task 2: Data Collection & Preliminary Investigation Consultant shall review the existing site condition and available documents from the City, California American Water Company (Cal-Am), and Conejo Recreation & Parks District (CRPD). Task 3: 30% DesignTask 3.1: 30% Plans/Specs/Cost Estimate (PS&E) and Utility Coordination Consultant shall prepare and submit conceptual plans at a scale of 1"=20' for the proposed emergency water interconnect, along with a detailed construction estimate, for City staff to review and comment. Consultant shall contact Utility Owners and coordinate utility relocations if necessary for the proposed design. Task 3.2: Potholing Consultant shall conduct potholing on the existing underground water line to verify depth, locations, and conflicts. Task 3.3: Surveying Consultant shall prepare topographic/utility base map from acquired field data at a scale of 1"=20' with one-foot contour intervals for the project location. Task 3.4: Coordination with CRPD and Easement Documentation Consultant shall meet and coordinate with CRPD and prepare construction easement documents to obtain a 15’ wide permanent easement from CRPD for the proposed improvements. Task 3.5: Coordination with Cal-Am Water Company Consultant shall meet and coordinate with Cal-Am’s engineering office, and incorporate their input, if any, prior to proceeding with the Plans, Specifications, and Cost Estimate (PS&E).
Task 4: 90% DesignConsultant shall prepare and submit 90% PS&E, incorporating all comments from the 30% design review.Task 5: Final Coordination with Cal-Am Water Company Consultant shall meet and coordinate with Cal-Am’s engineering office one final time and notify them about the final design and get their comments, if any, prior to submitting the final design. Task 6: Final DesignConsultant shall prepare and submit 100% PS&E, incorporating all comments from the previous reviews. Consultant shall prepare a response to the comments matrix addressing all the comments from previous reviews. Task 7: Meetings and Coordination Consultant shall prepare, conduct, and provide minutes for up to five (5) project progress/status virtual meetings (allow one (1) hour for each) and two (2) virtual meetings (ninety (90) minutes each) for 30% and 90% PS&E reviews. The meetings shall provide a comprehensive summary of the project’s progress, issues, budget, and timelines on deliverables.Task 8: Bid Support Services Consultant shall provide ongoing support as required during the bid/award phase for any questions/clarifications from the contractors regarding the design and prepare any revisions that may be necessary. In addition, the Consultant shall: Attend pre-bid meeting with prospective contractors Respond to up to four (4) Requests for Information (RFIs) Provide addenda as necessary (up to three (3)) Task 9: Additional/Optional Services As directed by the City, Consultant shall pursue additional field review, meetings, survey details and easement document preparation, and respond to RFIs, only if authorized by the City Project Manager in writing. 1 CAO:650-90/tmn/Legal Files\Levine Act - Contracts
EXHIBIT _____LEVINE ACT DISCLOSURE FORM
1. Have you or your company, or any agent on behalf of you or your company,ontributions totaling more than $(aggregated) to any council member in the12 months preceding the date you submitted your proposal, the date you completedthis form, or the anticipated date of any Council action related to this Agreement/Contract?YESNOCouncil Member Name Payee Name Payment Date Payment A mount California Government Code section 84308 (Levine Act) prohibits any Thousand Oaks City Council member from participating in any action related to a contract, agreement, or franchise agreement (excluding labor or competitively bid contracts) if the Council member receivesa campaign contribution totaling more than $(aggregated) from the party to the contract, agreement or franchise agreement, their agents, or any financially interested participant who actively supports or opposes the matter within the previous twelve (12) months. Council members must also disclose any eligible campaign contribution received on the record of the proceeding. Council members are prohibited from accepting, soliciting, or directing a campaign contribution of more than $(aggregated) from a party, their agent/representative, or a financially interested participant during a proceeding and for 12 months following the date a final decision is made. In addition, a party, their agent/representative, or a financially interested participant is prohibited from contributing more than $(aggregated) to a Council member during a proceeding and for 12 months following the date a final decision is made. The Levine Act also requires parties to certain contracts, agreements, or franchise agreements to disclose any campaign contribution over $(aggregated) within the preceding twelve (12) months by the party to the agreement, contract, or franchise agreement. The Levine Actdoes not apply to competitively bid, labor, or personal employment contracts.YESNO
2. Do you or your organization, or any agency or representative on behalf oforganization, anticipate or plan to make any campaign contributions of morethan $ (aggregated) to any City Council member in the 12 months followingany City Council action related to this Agreement/Contract? ** There maybe legal restrictions on making contributions during the 12 months followingCity Council Action. It is recommended that you consult with your ownlegal counsel regarding the requirements of law.YESNOCouncil Member Name Payee Name Payment Date Payment A mountAnswering “YES” to either question above does not preclude the City of Thousand Oaks from entering into or taking any subsequent action related to this Agreement/Contract. However, it may preclude the identified Council member(s) from participating in any actions/decisions related to this Agreement/Contract. ____________ ______________________________ _______________________ Date Printed Name/Title of Authorized Name of Business/Legal Representative Entity ____________________________________________________________________________ Signature You must submit a supplemental form if you make any new reportable contribution(s) while the Agreement/Contract is being considered*“Aggregated” contributions, as described in FPPC Regulation §18438.5, include the following types of contributions made during a 12-month period: (1) all contributions made by the party or participant; (2) all contributions made by an individual or entity required to be aggregated with the party or participan. 2 CAO:650-90/tmn/Legal Files\Levine Act - Contracts