TO:Andrew P. Powers, City Manager
FROM:Nader Heydari, Public Works Director
DATE:November 4, 2025
SUBJECT: Citywide Concrete Replacement, Sidewalk Repairs (MI 2659), and Citywide Curb Ramps (CI 5734)
RECOMMENDATION:
1. Authorize staff to advertise the Citywide Concrete Replacement and Sidewalk Repair FYs 2025-2027 (MI 2659), and Citywide Curb Ramps FYs 2025-2027 (CI 5734) for construction bids.
2. Find that the project is Categorically Exempt from the California Environmental Quality Act (CEQA) pursuant to 14 CCR 15301.
LEVINE ACT ITEM: No
FINANCIAL IMPACT:
No Additional Funding Requested. Minimal staff time and costs to advertise for bids are included in the Adopted FY 2025-26 Gas Tax Fund Budget. $1,320,000 in General Fund and $360,000 in Gas Tax Fund are included in the Adopted FY 2025-27 Capital Improvements Budget (MI 2659), and $1,000,000 is included in the Adopted 2025-27 Gas Tax Fund Capital Improvement Budget (CI 5734).
Estimated construction cost is at $1,035,000 for MI 2659, and $1,073,000 for CI 5734. The estimated project cost for both projects is $2,140,000.
BACKGROUND:
The Public Works Department maintains 600 miles of sidewalks, curbs, and gutters along 384 miles of public streets citywide. Sidewalks, curbs, and gutters can be damaged by mature tree roots, expansive soil, or poor subgrade conditions. Repair or replacement of concrete sidewalks, curbs, and gutters provides for functional pedestrian travel and improves accessibility as well as street drainage. To minimize ongoing future damage to sidewalks from trees, root barriers are installed at the base of each tree when concrete repairs are completed.
Citywide Concrete Replacement and Repairs (MI 2659& CI 5734) November 4, 2025
1 4
0 6
To improve the efficiency of this program, the City has been divided into eight sub- quadrants, with sidewalk repair inspections performed in one sub-quadrant of the City annually (Attachment #1). Staff utilize a three-point grading system that rates the severity of defects and then identifies the needs for asphalt, sidewalk, curb, and gutter repair and/or replacement. Priority is given to the areas with higher pedestrian traffic, schools, public facilities, and connecting walkways.
The most recent Citywide Concrete Replacement and Sidewalk Repair Project (MI 2609) completed concrete repairs within portions of Quadrants 1 and 4, including high-traffic pedestrian corridors near Wildwood Elementary School and Westlake High School in 2025.
In accordance with federal requirements under the Americans with Disabilities Act (ADA), in September 2016, City Council adopted a City ADA Transition Plan for pedestrian curb ramps in the public right-of-way (Resolution No. 2016-058). The Citywide Curb Ramps Projects, consistent with the ADA Transition Plan, provide for biannual reconstruction and modification of curb ramps throughout the City that are not yet in full ADA compliance. Reconstruction or modification of these ramps occurs in advance of street resurfacing projects to ensure roadway corridors meet ADA standards prior to paving. Under the previous Curb Ramps Citywide Project (CI 5595), 109 curb ramps were upgraded to meet ADA standards in 2024.
DISCUSSION/ANALYSIS:
The upcoming Citywide Concrete Replacement and Sidewalk Repair Project (MI 2659) will cover additional high-priority areas within Quadrant 4 (Sub-Quadrants 4A and 4B), including improvements near Westlake Hills Elementary School and adjacent neighborhood walkways (Attachment #2). The project includes approximately 15,500 square feet of sidewalk replacement, 5,000 square feet of driveway approaches, 180 square feet of cross gutter, 730 square feet of spandrel, and 1,600 linear feet of curb and gutter.
In addition, the upcoming Citywide Curb Ramps Project (CI 5734) will address modification/reconstruction of curb ramps at 160 locations (Attachment #3) identified through the City’s ADA Transition Plan on streets slated for resurfacing in the upcoming Pavement Management Program.
The Citywide Concrete Replacement and Sidewalk Repair (MI 2659) and Citywide Curb Ramps (CI 5734) are being combined into a single coordinated project in order to improve scheduling, quality control, and cost efficiency due to economy of scale. This approach streamlines project delivery, reduces administrative effort, and achieves economies of scale through a single, competitively bid contract.
The project’s design and contract documents were completed using in-house resources. The project plans and specifications are available for review upon Citywide Concrete Replacement and Repairs (MI 2659& CI 5734) November 4, 2025
1 4
0 6
request to the Public Works Department by e-mail at [email protected] or by phone at (805) 449-2400. Staff recommends advertising the projects for construction bids. Once bids are received, staff will return to City Council with a recommendation to award the construction contract.
The estimated project costs are as follows:
Citywide Concrete Replacement and Sidewalk Repair (MI 2659):
Construction (including Contingency) $ 1,019,000 Survey Monument preservation $ 21,500
Material Testing and Inspection $ 24,000 City Furnished Material and Supplies $ 2,500 Sub-Total (MI 2659) $ 1,067,000
Citywide Curb Ramps (CI 5734):
Construction (including Contingency) $ 1,035,000 Survey Monument Preservation $ 28,500
Material Testing $ 7,000
City Furnished Material and Supplies $ 2,500 Sub-Total (CI5734) $ 1,073,000
Total Estimated Project Cost $ 2,140,000
The tentative schedule for completion of the project is as follows:
Bid Opening December 2025
Award Construction Contract January 2026 Start of Construction February 2026
Project Completion August 2026
Community Outreach: Staff have established a public outreach plan for this project, with a particular focus on residents located adjacent to the project, as well as the general public. Various communication tools and strategies, including direct mailers, press releases, website updates, and social media posts, will be used to inform the community prior to and during construction.
The project is Categorically Exempt from CEQA pursuant to Section 15301 of the Citywide Concrete Replacement and Repairs (MI 2659& CI 5734) November 4, 2025
1 4
0 6
CEQA Guidelines. The work consists of repair, maintenance, and minor alteration of existing public infrastructure with no expansion of use.
This project meets City Council’s Top Ten Priorities #9, “Public Works Infrastructure Investments”.
CIP PROJECT PRIORITY as outlined in FY 2025-26 and FY 2026-27 CIP Program Budget)
(MI 2659) Priority One – Essential projects which address health and safety, legal, and regulatory requirements, as well as City Council’s Top Priorities projects. (CI 5734) Priority Two – Necessary, but not essential, and there could be consequences if deferred.
COUNCIL GOAL COMPLIANCE:
Meets the following City Council goals:
C. Operate City government in a fiscally and managerially responsible and prudent manner to ensure that the City of Thousand Oaks remains one of California's most desirable places to live, work, visit, recreate, and raise a family.
F. Provide and enhance essential infrastructure to ensure that the goals and policies of the Thousand Oaks General Plan are carried out and the City retains its role and reputation as a leader in protecting the environment and preserving limited natural resources.
PREPARED BY: Saeed Zolfaghari, Associate Engineer
Attachments:
Attachment #1 – Sidewalk Maintenance Quadrants
Attachment #2 – Locations of Proposed Improvements in Quadrants 4 - Area 1 to 5
Attachment #3 – Locations of Curb Ramp Improvements
DPW: 850-20\ev\Council\2025\110425\MI 2659 CI 5734\2026 Citywide Concrete Replacement Sidewalk Repair Curb Ramps staff report.docx