TO:Andrew P. Powers, City Manager
FROM:Nader Heydari, Public Works Director
DATE:November 4, 2025
SUBJECT: Purchase of Fleet Electric Vehicle Chargers
RECOMMENDATION:
1. Approve agreement with EVGateway (Irvine, CA) for the purchase, installation, operation, and maintenance of 14 level 2 Electric Vehicle (EV) chargers at the Civic Arts Plaza (CAP), six EV chargers at Hill Canyon Treatment Plant (HCTP), and 26 EV chargers at the Municipal Service Center (MSC), for a total of 46 EV chargers, in the not-to-exceed amount of $243,591.03, through October 21, 2030.
2. Approve budget appropriation in the amount of $126,700 as follows: $77,406 from A/C #001-0000-486-8000 (CI5708, General Fund, Miscellaneous Revenue/Energy Efficiency Program) to A/C #001-0000-311-1000 (General Fund, Fund Balance), $24,647 from A/C #613-0000-486-8000 (CI5710, Water Capital Fund, Miscellaneous Revenue/Energy Efficiency Program) to A/C #613-0000-341- 9900 (Water Capital Fund, Net Position), and $24,647 from A/C #624-0000-486- 8000 (CI5709, Wastewater Capital Fund, Miscellaneous Revenue/Energy Efficiency Program) to A/C #624-0000-341-9900 (Wastewater Capital Fund, Net Position).
3. Approve expenditure/expense in the amount of $134,341.03, as follows:
$40,300.40 from A/C #001-3570-612-8300 (CI5708, General Fund, Capital Improvements Other Than Buildings), $18,205.13 from A/C #624-8250-682-8300 (CI5709, Wastewater Fund, Capital Improvements Other Than Buildings), $26,542.00 from A/C #001-5650-631-8300 (CI5710, General Fund, Capital Improvements Other Than Buildings), $24,646.75 from A/C #613-5650-682-8300 (CI5710, Water Fund, Capital Improvements Other Than Buildings), and $24,646.75 from A/C #624-5650-682-8300 (CI5710, Wastewater Fund, Capital Improvements Other Than Buildings).
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4. Approve expenditure/expense in the amount of $21,850 per year for equipment maintenance and software network fees in FY 2025-26 and FY 2026-27 as follows:
$4,251 from A/C #001-3570-612-4117 (General Fund, Repairs & Maintenance/EV Charging Stations), $6,104 from A/C #001-5060-612-6210 (General Fund - Software Licenses), $2,691 from A/C #621-8250-682-4117 (Wastewater Fund, Repairs & Maintenance/EV Charging Stations), $3,864 from A/C #621-8250-682- 6210 (Wastewater Fund, Software Licenses), $507 from A/C #142-5630-632-4117 (Landscape Fund, Repairs & Maintenance/EV Charging Stations), $728 from A/C #142-5630-632-6210 (Landscape Fund, Software Licenses), $1,521 from A/C #611-5650-682-4117 (Water Fund, Repairs & Maintenance/EV Charging Stations), and $2,184 from A/C #611-5650-682-6210 (Water Fund, Software Licenses).
5. Find that this action is Categorically Exempt from the California Environmental Quality Act (CEQA) pursuant to 14 CCR 15311 (minor structures adjacent to existing facilities).
LEVINE ACT ITEM: Yes
FINANCIAL IMPACT:
$77,406 Increase to FY 2025-26 General Fund Revenue Budget, $24,647 Increase to FY 2025-26 Water Fund Revenue Budget, and $24,647 Increase to FY 2025-26 Wastewater Fund Revenue Budget. $77,406 increase to Adopted FY 2025-26 General Fund Revenue Budget, $24,647 increase to Adopted FY 2025-26 Water Fund Revenue Budget and $24,647 increase to Adopted FY 2025- 26 Wastewater Fund Revenue Budget is requested for grant revenue from the Clean Power Alliance Energized Communities Fleet Electrification Grant to partially offset costs for purchase and installation for EV chargers in CI 5708, CI 5709, and CI 5710. $21,850 for maintenance and software licenses is included in the Adopted FY 2025-26 and FY 2026-27 Budgets across four funds. Additional funds for future years will be requested during the upcoming biennial budget process.
BACKGROUND:
As of January 1, 2024, the Advanced Clean Fleets (ACF) regulation established California Air Resources Board (CARB) rules and standards to promote the adoption of zero-emission vehicles (ZEVs) across the state. The City is currently following the ACF ZEV Purchase Schedule, which requires that 50 percent of newly acquired medium- and heavy-duty vehicles (over 8,500 pounds) be ZEVs by 2027 and 100 percent by 2030, unless exempted by configuration.
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In addition, City Council adopted the Climate and Environmental Action Plan (CEAP) at the May 7, 2024, City Council meeting. The CEAP included three measures to support the municipal transition to EV:
1. TR2.7 sets goals for the City to transition the municipal fleet to EV and states that beginning in 2024, 50 percent of the City’s fleet vehicle purchases will be electric and 100 percent by 2027.
2. TR2.8 is specific to transit and states that all new bus purchases should be electric.
3. TR2.9 directs the City to construct electric vehicle charging infrastructure to support the fleet and transit transition.
In order to more effectively compete for a federal Charging and Fueling Infrastructure (CFI) Grant, by demonstrating that the City is preparing shovel-ready projects at multiple sites, the City initiated a formal Request for Proposal (RFP) process on November 18, 2022. The RFP sought a vendor to provide EV chargers at the two libraries and EV chargers at any additional public and fleet sites as identified by the City during the contract term, as well as to assist the City in seeking additional grant funds for chargers. EVGateway was selected as the preferred EV charger vendor for a period of three years. The initial project with EVGateway was at no cost to the City and the contract was approved by the City Manager on March 8, 2023 (Contract No. 13199-2023). The project included the installation of eight charger ports at Grant Brimhall Library and six at Newbury Park Library utilizing a site host agreement under which the City received five cents per kWh, while EVGateway remained responsible for the equipment and maintenance.
Ultimately, the City received approximately $6 million of the $12 million Ventura County regional CFI Grant allocated for EV infrastructure.
To further support the City's fleet electrification transition, in 2024, the City applied for and was awarded an “Energized Communities Fleet Electrification” Grant of up to $250,000 from the Clean Power Alliance (CPA). The funds are to be used for assessment and planning, charging infrastructure, or the purchase of EVs. At the July 2, 2024, City Council meeting, City Council accepted the grant award and authorized the City Manager to sign the grant agreement, associated budget appropriations, and related documentation. One of the deliverables from the CPA grant was a fleet electrification plan that analyzed the City fleet, different fleet parking locations, projected replacement dates, and viable EV alternatives. This plan was used to develop short and long-term EV charger needs by location.
Through that plan, CAP, HCTP, and MSC were identified as the primary locations that require expansion or the addition of EV chargers.
On April 29, 2025, City Council approved a $195,000 contract with Optony Inc., the consultant selected by the State to help implement the CPA grants, to provide Purchase of Fleet Electric Vehicle Chargers
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consulting services for the Fleet Electrification and Battery Storage Project (CI 5710, CI 5726, CI 5473, CI 5760). This effort with Optony, made up of several Capital Improvement projects, is intended to meet the long-term fleet and transit needs at the MSC. The CPA Fleet Electrification grant provided $60,000 towards the costs of the Optony, Inc. contract, and various City funds covered the remaining $135,000. The proposed EV chargers in the Fleet Electrification and Battery Storage Project include the installation of five Level 2 ports and 42 Level 3 ports to serve Transit, as well as 12 Level 2 ports and four Level 3 ports to serve the MSC Fleet.
The RFP for the Fleet Electrification and Battery Storage Project contract was issued on October 3, 2025, and it is expected to be returned to City Council for award of an agreement on December 2, 2025. Currently, $126,700 from the grant remains to be allocated to other fleet electrification projects, and is proposed to be used to offset the CAP and MSC equipment costs identified below.
DISCUSSION/ANALYSIS:
To enable the advancement of the City’s fleet electrification transition, additional EV chargers are needed to meet current and upcoming charging needs across City facilities. The second agreement with EVGateway (Attachment #1) proposed herein would cover the following chargers:
MSC – 26 chargers will be added adjacent to the paint booth for MSC fleet vehicles, to satisfy short-term needs for the next 24 months until the completion of the longer-term infrastructure that is being built by the larger Fleet Electrification and Battery Storage Project.
HCTP – Six chargers will be added at HCTP in the administrative parking lot. Three of those chargers will include a credit card reader, enabling staff to charge their personal vehicles at their own expense when not in use by fleet vehicles.
CAP – 10 chargers will be added on the 6th floor, four of which will be credit card-enabled. While these chargers are primarily intended for fleet use, staff will also be encouraged to use them to make the existing third-floor chargers available to visitors. Additionally, two ports will be added at the CAP facility to support the e-transit vans used by Facilities, TOTV, and CAP rideshare.
The remainder of the CPA Fleet Electrification grant will be used to fund the purchase of the EV chargers, installation, commissioning, and first-year networking fees at the MSC and CAP. The LiteOn IC80 Gen 2 level 2 chargers that will be installed under this contract include industry standard SAE J1772 connectors and are compliant with California's safety and measurement standards Purchase of Fleet Electric Vehicle Chargers
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for public and commercial use. The ongoing maintenance, network licenses, and data connection fees allow the chargers to operate, collect user chargers where necessary, and be available continuously with limited interruption of service. HCTP is ineligible for the CPA Grant because HCTP is on a Southern Califronai Edison (SCE) standby rate as a qualifying generating facility that produces electricity onsite. HCTP relies on SCE for standby power when it does not produce sufficient power onsite. Facilities on standby power are not eligible to enroll with CPA.
This project meets City Council’s Top Ten Priorities #8, Environmental Sustainability.
This project is Categorically Exempt from CEQA per Section 15311 (minor structures adjacent to existing facilities).
CIP PROJECT PRIORITY (as outlined in the Adopted FY 2025-26 & FY 2026- 27 CIP Program Budget)
Priority Three – Nice to do and would contribute to quality of life, but not essential.
LEVINE ACT (California Government Code § 84308):
This item is subject to the Levine Act. City Councilmembers who have received a campaign contribution of more than $500 (aggregated) within the preceding 12 months from a party or their agent/representative, or a financially-interested participant involved in this proceeding may do either of the following: (1) disclose the contribution on the record and recuse themselves from this proceeding; or if applicable (2) return the portion of the contribution that exceeds $500 within 30 days from the time the official knew or should have known about the contribution, and participate in the proceeding.
All parties and their agents/representatives must disclose on the record of this proceeding any aggregated contribution of more than $500 made to any Councilmember within the preceding 12 months. Councilmembers are prohibited from accepting, soliciting, or directing a campaign contribution of more than $500 (aggregated) from a party, their agent/representative, or a financially-interested participant during a proceeding and for 12 months following the date a final decision is made. In addition, a party, their agent/representative, or a financially- interested participant is prohibited from contributing more than $500 (aggregated) to a Councilmember during a proceeding and for 12 months following the date a final decision is made. The Levine Act Disclosure Form for EVGateway has been completed (Attachment #1).
COUNCIL GOAL COMPLIANCE:
Meets the following City Council goals:
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C. Operate City government in a fiscally and managerially responsible and prudent manner to ensure that the City of Thousand Oaks remains one of California's most desirable places to live, work, visit, recreate, and raise a family.
F. Provide and enhance essential infrastructure to ensure that the goals and policies of the Thousand Oaks General Plan are carried out and the City retains its role and reputation as a leader in protecting the environment and preserving limited natural resources.
PREPARED BY: John Brooks, Acting Sustainability Division Manager Attachments:
Attachment #1 – EVGateway Agreement
DPW:850-20\ev\Council\2025\110425\Purchase of Fleet EV Chargers staff report.docx