ATTACHMENT #2
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Project Name: Tertiary Filter Rehabilitation
Project (MI 2590)
SECOND AMENDMENT TO
AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN THE CITY OF THOUSAND OAKS
AND
HDR ENGINEERING, INC.
Contract No. 13412-2023
THIS SECOND AMENDMENT to the Agreement for Professional Services entered into between the CITY OF THOUSAND OAKS, a municipal corporation (hereafter “City”) and HDR ENGINEERING, INC. (hereafter “Consultant”), entitled Hill Canyon Treatment Plant Tertiary Filters Rehabilitation Project (MI 2590) and dated September 12, 2023 (herein “Contract”) and amended August 27, 2024 is made this 2nd day of December 2025.
RECITALS
A. Section 5 of Contract, currently, and as may have been previously amended, provides for a termination date of
December 31, 2025.
B. Section 3 of the Contract, currently, and as may have been previously amended, provides for a “not to exceed” total payment as consideration to Consultant of $823,760, for services generally and briefly described as preparation of the construction contract documents and services during the bidding phase.
C. City is in need of adding updated language to the contract to comply with the requirements of the Levine Act.
D. City is in need of extending the termination date of the Contract, updating Consultant’s hourly rates and expanding the Scope of Services to be performed under the present Contract, and Consultant is desirous of performing such and receiving additional compensation for said extra services.
AGREEMENT TO AMEND
NOW, THEREFORE, the undersigned parties to Contract agree to amend Contract as described below:
Part 1. The Contract is extended to June 30, 2027, and Section 5 is hereby amended in part to read as follows:
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The term of this Agreement is from the date first written above to June 30, 2027, unless the term of this Agreement is extended, or the Agreement is terminated as provided for herein.
Part 2. Section 2 of Contract is amended to include the additional scope of work generally encompassing engineering services during construction such as:
construction observation (electrical, structural, coating), response to RFIs, material submittal review, project management. The detailed scope of this additional work is attached hereto as Exhibit A-2 which is hereby added to the Contract.
Part 3. The sum of $611,600 is added as compensation to Consultant under the present Contract for the above-described additional services, and Subsection 3 (a) of Contract is hereby amended to read in its entirety as follows:
(a)Maximum and Rate. The total compensation payable to Consultant by City for the services under this Agreement SHALL NOT EXCEED the sum of $1,435,360.00 and shall be earned as the work progresses on the basis explained in the original contract, and as may have been previously amended.
Part 4. Exhibit B Consultant' s Schedule of Fees is hereby replaced in its entirety with Exhibit B-2, attached hereto and incorporated herein, in order to reflect Consultant' s current rates.
Part 5. Levine Act. A new Exhibit C-2, attached hereto and incorporated herein, is added to the Contract in compliance with requirements of the Levine Act.
Part 6. All terms used in Part 1, 2, 3, 4 and 5 above shall have the meanings ascribed thereto in Contract. Except as amended in Part 1, 2, 3, 4 and 5 above, all other sections, terms, obligations, duties, clauses, and provisions of Contract shall remain the same.
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IN WITNESS WHEREOF, the parties execute this SECOND Amendment to Contract as of the date set forth above.
HDR ENGINEERING, INC.
________________________________
Anna Lantin, P. E., Vice President
___________________________________________
Elisa Davies, Corporate Secretary
CITY OF THOUSAND OAKS
David Newman, Mayor
ATTEST:
________________________________
Laura B. Maguire, City Clerk
APPROVED AS TO ADMINISTRATION:
Andrew P. Powers, City Manager
APPROVED BY DEPARTMENT HEAD:
Nader Heydari, PE
Public Works Director
APPROVED AS TO FORM:
Office of the City Attorney
Tracy Friedl, Assistant City Attorney
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EXHIBIT A-2
SCOPE OF SERVICES
CONSULTANT shall provide professional engineering and inspection services during construction of the HCTP Tertiary Filters Rehabilitation project.
CONSULTANT’s work shall be coordinated with plant operations.
CONSULTANT shall perform the following tasks:
Task A. Project Management & Meetings
Task A.1 Preconstruction Meeting.
CONSULTANT’s Project Manager, Deputy Project Manager, and Design Lead shall attend the preconstruction meeting, which shall be scheduled and facilitated by the City’s Project Manager, who shall also prepare the agenda and meeting notes.
Task A.2 Project Meetings and Coordination.
City’s Project Manager shall hold weekly progress meetings, via video conference call, throughout the duration of the Tertiary Filters project. CONSULTANT shall attend up to 70 virtual, weekly progress meetings from December 2025 through February 2027. CONSULTANT’s Deputy Project Manager and Project Engineer shall attend. Other team members shall attend as -needed when relevant topics are scheduled to be discussed. The City’s Project Manager shall prepare and provide virtual meeting link, agenda, tracking log, and meeting minutes.
Task A.3 Project Reporting and Invoicing.
CONSULTANT shall submit monthly progress reports and invoices for the project duration with project completion by end of February 2027. The progress report shall outline a summary of submittals reviewed, RFIs responded to, meetings attended, change orders reviewed, and other tasks performed during the billing period.
Task B. Engineering Services During Construction
Task B.1 Responses to Requests for Information (RFIs).
CONSULTANT shall prepare responses for up to 25 RFIs submitted by the Contractor.
Task B.2 Submittal Reviews.
CONSULTANT shall review and respond to up to 105 submittals / resubmittals, including shop drawings, products, and materials.
CONSULTANT expects up to 70 submittals, and CONSULTANT assumes approximately one half (35) shall require a second submittal.
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Task B.3 Design Support Services and Revisions to Contract Documents.
CONSULTANT shall provide as-needed design support in the event design changes are required due to unforeseen conditions, City-directed changes, and RFI responses. CONSULTANT shall prepare sketches and/or revise drawings and specifications as needed. CONSULTANT has budgeted up to 60 hours for design support.
Task B.4 Change Order Support.
Upon request of the City, CONSULTANT shall provide technical review of up to two (2) proposed change orders.
Task B.5 Field Inspections.
CONSULTANT shall furnish inspection services as follows:
1. Coating Inspection. CONSULTANT shall furnish services of a NACE- certified coatings inspector to perform on-site inspection of preparation and lining of filter basins, and other items such as ferrous metals (structural and miscellaneous). Services will consist of up to 60 days of full-time inspection by a NACE-certified Level 3 coatings inspector, who shall:
a. Maintain daily photo and activity logs describing the work completed and relevant observations.
b. Track quantities of work performed.
c. Review and approve progress pay requests.
d. Review surface preparation procedures completed by Contractor. e. Review coating processes completed by Contractor.
f. Perform post-installation quality inspection including holiday inspection, and other quality testing, as-needed.
g. Report non-conformances to the City’s Project Manager.
2. Concrete Repair Inspection. CONSULTANT shall furnish services of Engineer / Inspector to perform on-site inspection of surface preparation and concrete repairs. Engineer/Inspector shall:
a. Perform on-site observation during surface preparation of concrete. b. Confirm type of concrete repair (Type I, II, or III) to be performed per Contract Documents once Contractor performs surface preparation. c. Perform on-site observation during concrete repair work to confirm compliance with Contract Documents.
d. Report non-conformances to the City’s Project Manager.
3. Assessment of Filter Influent Channel. During a shutdown for filter rehabilitation, or when made accessible by the Contractor’s work, CONSULTANT shall furnish services of Engineer / Inspector to perform observations and non-destructive condition assessment of the filter influent channel. This work will occur at night and during a period of no greater than 4 hours due to operational constraints. An entrant and entry attendant shall DPW: 850-20\ev\Council\2025\120225\MI 2590\HCTP Tertiary Filter Rehab Project Att 2.docx
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be required. Services shall include up to 20 hours total of Engineer / Inspector time to prepare for, complete the assessment, and summarize findings/recommendations. Engineer / Inspector shall:
a. Prepare confined space entry plan, including alternative entry form and internal review.
b. Perform concrete sounding.
c. Perform pH testing.
d. Confirm rebar depth utilizing surface penetrating radar (SPR). e. Confirm metal thickness of metallic pipe utilizing ultrasonic thickness measurements (UMT).
f. Provide email summary of findings and recommendations, as applicable.
4. Electrical Inspection. CONSULTANT shall furnish services of Engineer / Inspector, utilizing MNS Engineers as a subconsultant to CONSULTANT, to perform on-site inspection/observation of electrical installation work.
Services shall consist of up to 140 days of full-time inspection by an experienced electrical inspector, who shall:
a. Perform on-site observation and inspection during electrical work to confirm compliance with Contract Documents.
b. Review and observe electrical shutdown procedures.
c. Prepare and submit daily inspection reports.
d. Provide electrical and instrumentation and controls input for project reviews, punch list walk, and testing and startup activities. e. Observe and document field testing, commissioning, and punch list completion for electrical and I&C systems.
f. Report non-conformances to the City’s Project Manager.
Task B.6 Walkthrough and Punchlist.
CONSULTANT shall participate in the final job walk and assist the City’s Project Manager with development of the punch list.
Task B.7 As-Built Drawings.
CONSULTANT shall prepare as-built record drawings based on Contractor- supplied red-lined markups. Contractor’s red lines shall be reconciled and compiled into a single set before providing to CONSULTANT electronically via Bluebeam or Adobe. CONSULTANT shall furnish final as-built drawings electronically as both PDF and AutoCAD 2024 files.
Task B.8 Project Closeout.
CONSULTANT shall prepare final documentation and provide a digital copy to the City.
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EXHIBIT B-2
FEE SCHEDULE
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EXHIBIT C-2
LEVINE ACT DISCLOSURE FORM
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