Thousand Oaks City Council
December 2, 2025

1 12/1/2025
2025-26 Community Sports Grant (CSG)Presented by Community Funding Review Committee Chair Kyle Rohrbach Vice Chair Kate Marely •Provides $100,000 in annual support to update sports facilities or purchase equipment to enhance a sports program. •Grants of up to $10,000 available to local non-profits and school groups•Funded activities must take place within the City of Thousand OaksCommunity Sports Grant21 2 2
12/1/2025
• Applications accepted between
September 2, 2025- October 3,
2025
• Email notifications, press
release, e-newsletter, and
social media announcements
• FY 2025-26 Community Grant
Application workshop was held
on February 4, 2025, and
posted on the City’s website
Community Sports Grant
3 • 26 applications reviewed and
ranked by CFRC Committee
• Total requests $162,534.58
• CFRC recommends awarding
18 CSG grants for a total of
$99,792.57 based on
evaluation criteria
Community Sports Grant
4 3
4 3
12/1/2025Community Sports GrantFY2025-26 Recommended Grantees5Thousand Oaks Flyers Youth Track Club Sycamore Canyon SchoolBoys & Girls Club of Greater Conejo ValleyEquestrian Trails Inc., Corral 37Westlake High School on behalf of Lacrosse Booster ClubThousand Oaks Little LeagueThousand Oaks High School on behalf of Swim & Dive Booster ClubThousand Oaks High School on behalf of Track & Field Booster ClubThousand Oaks High School on behalf of Baseball Booster ClubWestlake High School on behalf of Cross Country and Track & Field Booster ClubNewbury Park High School on behalf of Girls Volleyball Booster ClubSpecial Olympics Southern CaliforniaWestlake High School on behalf of Soccer Booster ClubWestlake High School on behalf of Baseball Booster ClubOMG Youth Sports Parent Booster USA Inc./ Mountain Bike ClubNewbury Park High School on behalf of Stunt Cheer Booster ClubWestlake High School on behalf of Girls Volleyball Booster Club

1. Approve Community Sports Grants Totaling $99,792.572. Authorize the City Manager or designee to execute Community Sports Grant agreements with grantees3. Authorize expenditure in the amount of $99,792.57 from A/C #001-0970-646-5920 (General Fund - Grants and Donations, SF2026) for Community Sports Grants.4. Find that this action is not a project as defined under the California Environmental Quality ActRecommendations5 6 4
12/1/2025
Thank you!7
Investment
Review Committee
Annual Report
Presented by Anthony Gonzales,
Chair
1 2
Investment Review Committee Annual Report
Functions of the Committee
• Monitor City compliance with Investment Policy
• Recommend changes to Investment Policy
• Quarterly reports to City Council
• Annual summary to City Council
Investment Review Committee Annual Report
Term ExpirationOriginal AppointmentCurrent Members
December 2025October 2021Davin Carey
December 2025October 2021Anthony Gonzales
December 2026December 2022Sheila Moore
December 2025March 2007John Short, III
December 2026December 2020Cody Sorenson
3 4
Investment Review Committee Annual Report

14.93%

25.72%

14.45%

16.43%

13.49%

14.98%
$0
$20,000,000
$40,000,000
$60,000,000
$80,000,000
$100,000,000
$120,000,000
0 da
ys    1 ‐  365 days  366 ‐  730 days  731 ‐ 1095 days1 0 96 ‐ 1460 days1 461 days and after Par Value of Investments within Maturity Period as of September 30, 2025 Maturity Par Value
Investment Review Committee Annual Report
• Quarterly Update to City Council - February, May, August, and November • Compliance with Investment Policy
Quarterly review of investments
Diversified mix of low-risk investments
Determination that investments in compliance with policy 5 6
Investment Review Committee Annual Report
Operating portfolio update since last annual report
September 30, 2024September 30, 2025
$360.6 M$380.2 MBook Value

2.48%3.12%Portfolio Yield to Maturity
$8.9 M$11.9 MEstimated Annual Interest
Investment Review Committee Annual Report
Investment Policy recommendations
• Government Code changes affecting commercial paper and purchasing investments in zero-interest rate markets
• The maximum investment amount allowed in mutual funds and money market funds will be reduced from 15% individually to 20% combined 7 8
Investment Review Committee Annual Report
Committee Recommendation: Receive and File Report
9 10
1 12/2/2025
Purchasing Ordinance Update Public HearingDecember 2, 2025Andrew Becker, Purchasing Supervisor

1. Purpose of the Public Hearing and Purchasing Ordinance History2. Findings and Supporting Research3. Citywide Stakeholder Discussions4. Summary of Changes5. RecommendationsOverview1 2 2
12/2/2025
Update and streamline the City’s purchasing framework to improve efficiency, clarity, and alignment with current economic conditions and best practices. Goal 3 Efficient purchase of services, supplies, and equipment in overall economic mannerEstablish procedure for performing or contracting for the construction of public work at the lowest reasonable costShall not be overly time consuming and cumbersomePurchasing Ordinance Purpose (Sec. 3-10.101) 3 4
3 12/2/2025
Most Recent Update•Adopted in 2017•Updated City Manager authority to award construction projects up to Public Contract Code thresholds•Increased City Manager approval from $50,000 to $75,000•Added Department Head approval up to $25,000Previous Update – Purchase Order Threshold from $3,000 to $5,000•Adopted in 2005•Increased Department Purchases to $5,000Previous Purchasing Ordinance Updates Findings and Supporting Research
5 6
4 12/2/2025
•Data collected from 2022-2023•68 California public agencies•Comparison of purchasing policies to help evaluate current practicesThe California Association of Public Procurement Officials (CAPPO) SurveyLocal Agencies•City of Simi Valley•City of Ventura•City of Santa Paula•City of OxnardCAPPO Survey•City of Moorpark•City of Camarillo•County of Ventura 2612016741$5,000 or less$7,500 or less$10,000 or less$25,000 or less$50,000 or lessOver $50,000No ResponseCAPPO Survey – Three Quotes ThresholdProposed Purchasing Threshold Increase from $5,000 to $10,0007 8 5
12/2/2025
14112391822122$25,000 or less$30,000 or less$45,000 or less$50,000 or less$75,000 or less$100,000 or less$150,000 or less$200,000 or less$250,000 or lessOver $250,000No ResponseCAPPO Survey – Formal Solicitation ThresholdProposed Purchasing Threshold Increase from $75,000 to $100,000 Consumer Price Index (CPI) IncreasesData from BLS.Gov CPI Inflation Calculator$5,000$5,500$6,000$6,500$7,000$7,500$8,000$8,500PO Threshold Amount ValueIncrease of 66%9 10 6
12/2/2025
Citywide Stakeholder Discussions
15 virtual focus groups with stakeholders from May-August 2025 Facilitated by Purchasing to collect relevant and important feedback Key themes emerged for appropriate updates
Organized initial recommendations list for reviewPurchasing Ordinance Discussion Meetings11 12 7
12/2/2025
Key Themes from Stakeholder MeetingsPurchasing Ordinance – Thresholds & ClarificationsOutdated Thresholds Solicitation Exemption List
Single and Sole Source Purchases
Other Stakeholder ThemesContracting ProcessForecasting and PlanningPROCESS IMPROVEMENTSTemplates and ExamplesCooperative PurchasingADDITIONAL PURCHASING RESOURCESEstimating Procurement CostsUrgent and Emergency PurchasesCOMMON CHALLENGES13 14 8
12/2/2025
Summary of Changes
Over $5,000Contract RequiredUp to $25,000Department Head ApprovalUp to $75,000City Manager ApprovalOver $75,000City Council ApprovalContract Approval Limits (Sec. 3-10.108)Current Contract ThresholdsProposed Contract Thresholds Over $10,000Contract Required*Up to $50,000Department Head ApprovalUp to $100,000City Manager ApprovalCity Attorney Approval (for Legal Services Contracts)Over $100,000City Council Approval*Contracts not related to Public Works or Public Projects 15 16
9 12/2/2025
Revisions are needed to:•Align with current authority to execute contracts under the Purchasing Ordinance•Clarify how City Council can delegate additional authorityUpdate to City Manager and City Attorney Delegation of Authority(Sec. 2-1.211. 2-1.213, 2-1.503) Up to $5,000Department Purchase$5,000 -$75,000Informal Solicitation Over $75,000Formal SolicitationPurchasing Process Thresholds Current Solicitation Thresholds Proposed Solicitation Thresholds Up to $10,000Department Purchase$10,000 -$100,000Informal SolicitationOver $100,000Formal Solicitation17 18 10
12/2/2025
Updated Thresholds for Task Orders for On-Call Professional/Consulting Services ContractsApprovalsProcurement MethodAmountDepartment HeadRotational BasisUp to $10,000Department Head•Rotational Basis- OR -•Obtain at least 3 quotes/proposalsMore than $10,000 to $50,000City Manager•Rotational Basis- OR -•Obtain at least 3 quotes/proposalsMore than $50,000 to $100,000City CouncilObtain at least 3 quotes/proposalsMore than $100,000 to $150,000*Cannot use Task OrderPublic Formal RFP/Q neededMore than $150,000**Note: T ask Orders reimbursed by the Development Project Applicant can be approved by the City Manager up to the not-to-exceed amount of the master agreement SUBSCRIPTIONSPeriodical subscriptionsCommercial off-the-shelf software subscriptions Software licenses without customizationBOOKSElectronic resourcesLANDAcquisition-related servicesATTORNEY FEESLegal servicesSolicitation Exemptions (Sec. 3-10.107)19 20 11
12/2/2025
Clarify Sole Source and Single Source Definitions(Sec. 3-10.102 & 202)Update Sole and Single Source approval authority thresholds:Department Head up to $50,000City Manager up to $100,000City Council over $100,000Add Sole Source and Single Source definitions:Sole Source PurchasesUnique commodities or services obtained from only one vendorSingle Source PurchasesMore than one source exists, but special reasons direct to a particular source Original Clause•“Unsuccessful bidders entitled to return of bid security within 60 days of award.”Revised Clause•“Bid security of unsuccessful bidders to be disposed of securely or returned as necessary by the City.”Bid Security Language (Sec. 3-10.305c and 306b)21 22 12
12/2/2025

1. Read ordinance in title only, waive further reading, and if no objections, introduce ordinance amending Thousand Oaks Municipal Code (TOMC) Title 2, Chapter 1, Sections 1.211 and 1.213 regarding delegation of authority to City Manager, and Section 1.503 regarding delegation of authority to City Attorney; repealing and replacing Title 3, Chapter 10 of the TOMC, which includes: minor administrative changes, increase to Department Purchase threshold and requirement of contracts for and purchase orders up to amount as specified; increases to the thresholds for contract approvals for Department Head, City Manager, and City Council authority levels; addition of City Attorney authority to approve legal services contracts up to specific thresholds; increase in threshold for Task Order limit for on-call professional services agreements; allowing City Manager authority to approve Task Orders for on-call professional service agreements with reimbursable costs from Development Project Applicant up to the not-to-exceed amount of the master agreement; and the addition of single-source purchases.2. Find that this action is not a project as defined under the California Environmental Quality Act.Recommendations:

Thank you!23
24 12/2/2025
1 City Council
December 2, 2025
Initiation of ADU
Ordinance Amendment
MCA-2025-70003
1 2
Item 12.A.
12/2/2025
2 Request
Initiate a Municipal Code Amendment directing staff to analyze recent legislation and provide recommended revisions to the City’s Accessory Dwelling Unit (ADU) and Junior Accessory Dwelling Unit (JADU) ordinance.

Staff Recommendation

1. Find that the initiation of a Municipal Code Amendment to the City’s Zoning Code is exempt from the California Environmental Quality Act (CEQA) pursuant to Public Resources Code Section 21080.17.

2. Adopt a resolution initiating a Municipal Code Amendment to update Title 9, Chapter 4 of the Thousand Oaks Municipal Code (TOMC) relating to the regulation of Accessory Dwelling Units (ADUs) and Junior Accessory Dwelling Units (JADUs)
3 4
12/2/2025
3 Background
 State continues to expand ADU/JADU laws to address the housing shortage by reducing regulatory impediments and streamline approvals.
 Cities must update zoning regulations regularly to stay consistent with State law.
 City last updated its ADU ordinance onFebruary 25, 2025.  In October 2025, the Governor signed four new ADU-related bills: AB 1154, AB 462, SB 9, and SB 543.
 AB 462became effective immediately (October 10, 2025); the remaining bills take effectJanuary 1, 2026.

Conclusion
If City Council initiates the Amendment, staff will fully evaluate all State ADU legislation and prepare a report and recommendation to Planning Commission. Planning Commission will make its own recommendation to City Council for consideration and decision. 5 6
12/2/2025
4 Questions?
7 8