TO:Andrew P. Powers, City Manager
FROM:Nader Heydari, Public Works Director
DATE:December 2, 2025
SUBJECT: Purchase of Vehicles
RECOMMENDATION:
1. Approve “piggyback” purchase of one Ford E-350 Electric Transit Cargo Van from Watsonville Fleet Group (Alhambra, CA) through State Contract No. 1-22-23- 23G for replacement of asset #3570-100 for a total cost of $59,036.36.
2. Approve “piggyback” purchase of one John Deere 310P Backhoe through Sourcewell Contract No. 011723-JDC from Coastline Equipment (Oxnard, CA) for replacement of asset #5610-351 for a total cost of $207,201.94.
3. Approve “piggyback” purchase of five Ford Maverick Hybrid Compact Trucks from National Auto Fleet Group (Watsonville, CA) through Sourcewell Contract No. 091521-NAF for the replacement of asset nos. 8030-238, 8030-239, 8240-040, 8240-041 and 8250-427 for a total cost of $170,542.70.
4. Authorize expenditure/expense in the amount of $436,781 as follows:
$59,036.36 from A/C #001-3570-612-8400 (General Fund – Facilities Equipment Over $10,000) partially offset in the amount of $21,600 from A/C #001-3570-612- 8900 (General Fund – Facilities Fixed Asset Replacement); $207,201.94 from A/C #001-5610-631-8400 fully offset by A/C #001-5610-631-8900 (General Fund – Streets Fixed Asset Replacement); $68,217.08 from A/C #611-8030-685-8400 (Water Equipment Over $10,000) partially offset in the amount of $32,488 from A/C #611-8030-685-8900 (Water Fixed Asset Replacement); $68,217.08 from A/C #621-8240-685-8400 (Wastewater Equipment Over $10,000) partially offset in the amount of $44,196 from A/C #621-8240-685-8900 (Wastewater Fixed Asset Replacement), and $34,108.54 from A/C #621-8250-685-8400 (Wastewater Equipment Over $10,000) fully offset by A/C #621-8250-685-8900 (Wastewater Fixed Asset Replacement).
5. Find that this action is not a project as defined under the California Environmental Quality Act.
Purchase of Vehicles
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LEVINE ACT ITEM: Yes
FINANCIAL IMPACT:
No Additional Funding Requested. $266,238.30 is available in the Adopted FY 2025-26 General Fund Budget, $34,108.54 is available in the Adopted FY 2025- 26 Wastewater Fund Budget, $68,217.08 is available in Water Fund carryover budget and $68,217.08 is available in Wastewater Fund carryover budget. This overall purchase is partially offset by $228,801.94 in fixed asset replacement funds in the General Fund; $32,488 in fixed asset replacement funds in the Water Fund and $78,304.54 in fixed asset replacement funds in the Wastewater Fund.
BACKGROUND:
Successful operation, maintenance, and repairs to the City’s essential infrastructure and facilities require specialized vehicles and equipment. These resources are essential for a wide range of City infrastructure operations, including routine and emergency maintenance of water and wastewater systems, streets, sidewalks, landscaped areas, and City-owned buildings. In addition, certain vehicles support business operations, ensuring the efficient delivery of services throughout the community.
As part of the replacement evaluation process, staff examines vehicles and equipment after 10 years of service or 100,000 miles, considering hours or miles of use, mechanical condition, continued safe operation, functionality requirements, adherence to state emission rules, and California Advanced Clean Fleets (ACF) regulation requirements. Once vehicles and/or equipment are confirmed to meet the mechanical criteria for replacement and adherence to state emission rules and regulations, staff also evaluate the continued business need for the assets.
Based on this evaluation process, staff confirmed the assets listed below are needed to provide City services and are recommended for replacement.
Dept/
Division Asset Year Existing
Make/Model
Current
Miles/Hours
Replacement
Make/Model
FIN/Facilities 3570-100 2000 Ford E150 Van 86,359 Miles Ford E-350 EV Transit Van
DPW/Streets 5610-351 2014 John Deere
310K Backhoe 2,804 Hours John Deere
310P Backhoe
DPW/Water 8030-238 2007 Ford Ranger 109,965
Miles
Ford Maverick
Hybrid
DPW/Water 8030-239 2007 Ford Ranger 99,189 Miles Ford Maverick Hybrid
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Dept/
Division Asset Year Existing
Make/Model
Current
Miles/Hours
Replacement
Make/Model
DPW/Water
Quality 8240-040 2008 Ford Ranger 117,867
Miles
Ford Maverick
Hybrid
DPW/Water
Quality 8240-041 2011 Ford Ranger 141,385
Miles
Ford Maverick
Hybrid
DPW/HCTP 8250-427 2004 Ford Ranger 88,136 Miles Ford Maverick Hybrid
As of January 1, 2024, the ACF regulation established California Air Resources Board (CARB) rules and standards to promote the adoption of zero-emission vehicles (ZEVs) across the state. The City is currently following the ACF ZEV Purchase Schedule, which requires that 50 percent of acquired medium- and heavy-duty vehicles (over 8,500 pounds) be ZEVs, unless exempted or unavailable due to configuration.
DISCUSSION/ANALYSIS:
Thus far in calendar year 2025, City Council has approved the purchase of nine vehicles subject to the ACF regulation. Three were purchased as ZEVs and six with internal combustion engines (ICEs). Of those six, two vacuum trucks and one aerial lift chipper truck, qualified for exemptions due to their configurations, while one Ford F-350, one Ford F-550, and one Ford F-250 were purchased with ICEs because ZEVs with the required service configurations were not available.
The Ford E-350 Transit Van proposed as part of staff’s recommendation in this report also falls under the ACF regulation due to its gross vehicle weight rating of over 8,500 pounds, and will therefore be purchased as a ZEV. Therefore, the City remains fully compliant with the ACF ZEV Purchase Schedule for calendar year 2025. While the remaining proposed purchases are not subject to the ACF regulation, the John Deere backhoe fully complies with applicable CARB regulations for its class, and the five Ford Mavericks feature hybrid engines. These efforts not only meet ACF ZEV requirements but also advance a key goal in the City’s Climate and Environmental Action Plan by increasing the number of low- and no-emission fleet vehicles where feasible.
Pursuant to Thousand Oaks Municipal Code Section 3-10.203(b), the City may “piggyback” onto or join an existing written purchase contract obtained through a competitive bidding process prepared and awarded by another local, state, or federal government agency. The City utilizes the California Statewide Contract for Fleet Vehicles and also partners with Sourcewell, a national cooperative purchasing organization that specializes in public sector procurement. These partnerships streamline the purchasing process and ensure compliance with competitive bidding requirements. All contracts available through the State and Sourcewell are competitively solicited and publicly awarded by a government Purchase of Vehicles
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agency acting as the lead agency. By leveraging cooperative agreements, the City benefits from the collective buying power of multiple agencies nationwide. This aggregate purchasing volume typically results in lower pricing than the City could achieve on its own. The table below provides details on each purchase and the associated cooperative contract.
Make/Model Purchase Price Cooperative Agreement Agreement Exp. Date
Ford E-350 EV
Transit Van $ 59,036.36 1-22-23-23G State 4/30/2027 John Deere 310P
Backhoe $ 207,201.94 011723-JDC Sourcewell 4/14/2027
Ford Maverick Hybrid $ 34,108.54 091521-NAF Sourcewell 11/8/2026 Ford Maverick Hybrid $ 34,108.54 091521-NAF Sourcewell 11/8/2026 Ford Maverick Hybrid $ 34,108.54 091521-NAF Sourcewell 11/8/2026 Ford Maverick Hybrid $ 34,108.54 091521-NAF Sourcewell 11/8/2026 Ford Maverick Hybrid $ 34,108.54 091521-NAF Sourcewell 11/8/2026 Total $ 436,781.00
Under the State and Sourcewell cooperative agreements, the City will purchase seven vehicles (Attachment Nos. 1-3) for a total of $436,781. Once the new vehicles and equipment are received, the existing assets will be listed for sale on the public auction website in accordance with the City’s Purchasing Manual, Chapter 8, Surplus Property, Section 1: “Any and all equipment purchased with public funds shall be accounted for and disposed of in the most profitable way for the government entity.”
This action meets City Council’s Top Ten Priorities #9, “Public Works Infrastructure Investments.”
LEVINE ACT (California Government Code § 84308):
This item is subject to the Levine Act. City Councilmembers who have received a campaign contribution of more than $500 (aggregated) within the preceding 12 months from a party or their agent/representative, or a financially-interested participant involved in this proceeding may do either of the following: (1) disclose the contribution on the record and recuse themselves from this proceeding; or if applicable (2) return the portion of the contribution that exceeds $500 within 30 days from the time the official knew or should have known about the contribution, and participate in the proceeding.
All parties and their agents/representatives must disclose on the record of this Purchase of Vehicles
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proceeding any aggregated contribution of more than $500 made to any Councilmember within the preceding 12 months. Councilmembers are prohibited from accepting, soliciting, or directing a campaign contribution of more than $500 (aggregated) from a party, their agent/representative, or a financially-interested participant during a proceeding and for 12 months following the date a final decision is made. In addition, a party, their agent/representative, or a financially- interested participant is prohibited from contributing more than $500 (aggregated) to a Councilmember during a proceeding and for 12 months following the date a final decision is made.
COUNCIL GOAL COMPLIANCE:
Meets the following City Council goals:
C. Operate City government in a fiscally and managerially responsible and prudent manner to ensure that the City of Thousand Oaks remains one of California's most desirable places to live, work, visit, recreate, and raise a family.
F. Provide and enhance essential infrastructure to ensure that the goals and policies of the Thousand Oaks General Plan are carried out and the City retains its role and reputation as a leader in protecting the environment and preserving limited natural resources.
PREPARED BY: Donald Covarrubias, Fleet Services Supervisor Attachments:
Attachment #1 – Watsonville Fleet Group Quote and Levine Act Disclosure Attachment #2 – Coastline Equipment Quote and Levine Act Disclosure Attachment #3 – National Auto Fleet Group Quote and Levine Act Disclosure
DPW: 370-35\etm\Council\2025\120225\Purchase of Vehicles staff report.docx