TO:Andrew P. Powers, City Manager
FROM:Nader Heydari, Public Works Director
DATE:January 13, 2026
SUBJECT: Energy Information System Agreement Amendment
RECOMMENDATION:
1. Approve Fifth Amendment to Professional Services Agreement (Contract No. 12649-2021) with SitelogIQ, Inc. of Ontario, CA, to extend the term of the agreement to January 25, 2027, and increasing the amount of the agreement by $20,224 for a revised not-to-exceed amount of $164,283.80.
2. Authorize expenditure in FY 2025-26 and FY 2026-27 in the amount of $20,224 as follows: $11,596 from A/C #001-5060-612-5699 (General Fund, Contracted Services), $4,028 from A/C #001-5060-612-6210 (General Fund, Intangibles/Software License), and $4,600 from A/C #001-5060-612-4300 (General Fund, Computer Software Maintenance).
3. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).
LEVINE ACT ITEM: Yes
FINANCIAL IMPACT:
No Additional Funding Requested. $20,224 for the Energy Information System (EIS) software, software maintenance, and contracted services is included in the Adopted FY 2025-26 and FY 2026-27 General Fund Budget.
BACKGROUND:
The City owns and operates 13 major facilities, numerous water pumping stations, sewer lift stations, irrigation systems for landscaping, and hundreds of street and traffic lights. Together, these use more than 18 million kWh of electricity and 30 million kBtu of natural gas, annually. Combined energy costs for these facilities and other City infrastructure exceed $5 million per year.
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The City’s control over this energy utilization offers a significant opportunity to save public funds and cut carbon emissions through operational improvements, equipment upgrades, energy efficiency measures, and renewable energy alternatives. A Building Automation System (BAS) enables monitoring and control of building systems, such as heating, ventilation, and air conditioning (HVAC), from a single interface. EISs are a proven tool for identifying energy optimization solutions. By automating data gathering, an EIS can provide sophisticated data analytics, standardized energy reporting, and energy- and cost-saving recommendations.
On January 26, 2021, the City entered into a Professional Services Agreement with SitelogIQ, Inc. (formerly EcoVox, Inc.). The services in the agreement included monitoring the City’s BAS and EIS, hosting and maintaining the EIS software, and supporting integration of new BAS and electric, gas, and water meters, with a not-to-exceed amount of $20,224.08.
Four amendments have been issued to the original agreement. On January 18, 2022, the First Amendment was processed, extending the agreement for one year and increasing the not-to-exceed amount to $40,448.16. On December 15, 2022, the Second Amendment was processed extending the agreement for another year and increasing the not-to-exceed total to $60,672.24. On January 16, 2024, the Third Amendment was processed extending the agreement to January 25, 2025, and increasing the not-to-exceed total to $112,037.72. The Third Amendment also included integrating BAS data from Hill Canyon Treatment Plant (HCTP) and the Municipal Service Center (MSC) and adding solar PV data from Grant R. Brimhall Library (TOL), Goebel Adult Center (GAC), Teen Center (TEC), Newbury Park Library (NPL), and Transportation Center (TOTC). On December 3, 2024, the Fourth Amendment was processed extending the agreement expiration date to January 25, 2026, and increasing the not-to-exceed total to $144,059.80. The Fourth Amendment also included integrating BAS, electricity, natural gas, and solar PV data from Los Robles Golf Course (LRGC).
DISCUSSION/ANALYSIS:
The EIS currently includes electricity and natural gas usage and associated cost data for City facilities and water pumps. The EIS also imports BAS diagnostic data from the Civic Arts Plaza (CAP), TOL, NPL, GAC, and TEC. Through automated monitoring of BAS data, the EIS detects potential faults in HVAC equipment.
SitelogIQ, Inc. staff review detected faults and report to City staff for further investigation and resolution. This service results in more timely detection and resolution of HVAC equipment faults, reducing maintenance and energy expenses and increasing the thermal comfort of occupants of City facilities. The Facilities Division anticipates completing installation of BASs at HCTP, MSC, and LRGC in Fall 2026, after which the EIS will be expanded to import data from these systems.
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Energy generation data from the City’s existing solar photovoltaic (PV) systems are also imported into the EIS. Having these data sets available in the EIS enables City staff to monitor performance and detect and resolve any issues, thereby reducing utility electricity usage and costs. In FY 2023-24, the City’s Sustainability Division engaged a solar contractor to install solar PV systems at TOL, GAC, TEC, NPL, TOTC, and LRGC. Construction of solar PV systems at TOTC, LRGC, TEC, and NPL has been completed, and the EIS has been expanded to import energy generation data from these systems. Solar PV systems are currently under construction at GAC and TOL and are anticipated to be completed in 2026, after which the EIS will be expanded to import energy generation data from these systems. Importing solar generation data from these sites will enable the monitoring and resolution of performance issues related to the solar PV installations.
The Fifth Amendment (Attachment #1) to the current agreement with SitelogIQ, Inc., for an additional $20,224, extends the existing contract for another year until January 25, 2027, for annual monitoring, software maintenance, and hosting, and supporting services.
This action meets City Council’s Top Ten Priorities #9, “Public Works Infrastructure Investments.”
This action is not a project as defined under the CEQA because this action will not result in a direct or foreseeable indirect physical change in the environment [14 CCR 15060(c)].
LEVINE ACT (California Government Code § 84308):
This item is subject to the Levine Act. City Councilmembers who have received a campaign contribution of more than $500 (aggregated) within the preceding 12 months from a party or their agent/representative, or a financially-interested participant involved in this proceeding may do either of the following: (1) disclose the contribution on the record and recuse themselves from this proceeding; or if applicable (2) return the portion of the contribution that exceeds $500 within 30 days from the time the official knew or should have known about the contribution, and participate in the proceeding.
All parties and their agents/representatives must disclose on the record of this proceeding any aggregated contribution of more than $500 made to any Councilmember within the preceding 12 months. Councilmembers are prohibited from accepting, soliciting, or directing a campaign contribution of more than $500 (aggregated) from a party, their agent/representative, or a financially-interested participant during a proceeding and for 12 months following the date a final decision is made. In addition, a party, their agent/representative, or a financially- Energy Information System Agreement Amendment
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interested participant is prohibited from contributing more than $500 (aggregated) to a Councilmember during a proceeding and for 12 months following the date a final decision is made. The signed Levine Act Form for SitelogIQ, Inc. is included in Attachment #1.
COUNCIL GOAL COMPLIANCE:
Meets the following City Council goals:
C. Operate City government in a fiscally and managerially responsible and prudent manner to ensure that the City of Thousand Oaks remains one of California's most desirable places to live, work, visit, recreate, and raise a family.
F. Provide and enhance essential infrastructure to ensure that the goals and policies of the Thousand Oaks General Plan are carried out and the City retains its role and reputation as a leader in protecting the environment and preserving limited natural resources.
PREPARED BY: Kenneth Wang, Senior Analyst
Attachments:
Attachment #1 – Fifth Amendment to Agreement with SitelogIQ, Inc.
DPW: 810-25\ev\Council\2025\011326\EIS Agreement Amendment staff report.docx