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Project Name: Downtown Thousand Oaks Project EIR
FIRST AMENDMENT TO
AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN THE CITY OF THOUSAND OAKS
AND
CSG CONSULTANTS, INC.
Contract No. 13917-2025
THIS FIRST AMENDMENT to the Agreement for Professional Services entered into between the CITY OF THOUSAND OAKS, a municipal corporation, (hereafter “City”) and CSG Consultants, Inc ("Consultant"), entitled Downtown Thousand Oaks Project EIR and dated March 25, 2025 (herein “Contract”) is made this 27th day of January, 2026.
RECITALS
A. Section 3 of Contract currently provides for a "Not-to- Exceed" total payment as consideration to Consultant of $ 347,760 for services generally and briefly described as: Professional services for the preparation of the environmental documents for the Downtown Thousand Oaks Project (CI 5540).
B. Unanticipated technical studies, increased complexities of the analysis required to comply with CEQA, and impacts to the previously anticipated project timeline, have resulted in work necessary to complete the contract that is not captured within the original agreement scope.
C. City is in need of expanding the Scope of Services to be performed under the present Contract, and Consultant is desirous of performing such and receiving additional compensation for said extra services.
AGREEMENT TO AMEND
NOW, THEREFORE, the undersigned parties to Contract agree to amend Contract as described below:
Part 1. Exhibit A of Contract describing the services to be performed by Consultant is hereby replaced by Exhibit A-1, attached to this First Amendment.
Part 2. The sum of $196,582, is added as compensation to Consultant under the Contract for the above-described additional services. Subsection 3(a) of Contract is hereby amended to read as follows:
ATTACHMENT #1
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(a)Maximum and Rate. The total compensation payable to Consultant by City for the services under this Agreement SHALL NOT EXCEED the sum of $544,342, and shall be earned as the work progresses on the following basis:
Hourly, at the hourly rates and with reimbursement to
Consultant for those expenses set forth in Consultant's Schedule of Fees, attached as Exhibit "B-1" and incorporated herein. The rates and expenses set forth in that exhibit shall be binding upon Consultant for the term of this Agreement.
Part 3. Exhibit B (Consultant Schedule of Fees and Expected Costs) of Contract is hereby replaced with Exhibit B-1, attached to this First Amendment.
Part 4. All terms used in Part 1 through 3 above shall have the meanings ascribed thereto in Contract. Except as amended in Part 1, 2 and 3 above, all other sections, terms, obligations, duties, clauses, and provisions of Contract shall remain the same.
IN WITNESS WHEREOF, the parties execute this First Amendment to Contract as of the date set forth above.
CONSULTANT
By: Cyrus Kianpour
Title: President of Planning Services
By: Nourdin Khayata
Title: Secretary
CITY OF THOUSAND OAKS
Mikey Taylor, Mayor
ATTEST:
Laura B. Maguire, City Clerk
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APPROVED AS TO ADMINISTRATION:
Andrew P. Powers, City Manager
APPROVED BY DEPARTMENT HEAD:
Kelvin Parker, Community Development Department Director APPROVED AS TO FORM:
Office of the City Attorney
By: Noel Doran, Assistant City Attorney
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EXHIBIT “A-1” SCOPE OF WORK
(ENVIRONMENTAL CONSULTING
SERVICES)
Original task descriptions have been amended (January 2026) as shown below and supersede the original Task descriptions included in the Task Order signed March 25, 2025. Only those tasks listed below have been amended; all others remain in effect.
The Project/ Program EIR must analyze the impacts of the proposed project pursuant to the California Environmental Quality Act (CEQA), commencing with Section 21000 et seq. of the California Public Resources Code. The Project/ Program EIR must meet the legal requirements of a complete, legally accurate and adequate, unbiased, and objective statement of the direct, indirect, and cumulative impacts of the proposed project. The function of this document will be to provide the community, the Planning Commission, and the City Council with accurate information regarding short- and long- term impacts.
CSG Consultants ("Consultant") is to provide support to the City of Thousand Oaks, a municipal corporation ("City"), to comply with the California Environmental Quality Act (CEQA) for the Downtown Thousand Oaks Project (Project), a City-initiated project that seeks to establish a central hub by reconfiguring the existing Civic Arts Plaza at 2100 E Thousand Oaks Boulevard and developing the vacant City-owned parcel to the west of City Hall. A Project/ Program Environmental Impact Report (EIR) is to be prepared for the Project.
The Consultant is to ensure the EIR meets the technical and legal standards required to comply with CEQA and the City's environmental review process. The City of Thousand Oaks is to be the Lead Agency.
In general, the Scope of Work includes the following activities:
• Project Initiation
• Project Description
• Prepare and Distribute Required Notices (ex. Notice of Preparation and Tribal Consultation Letters)
• Prepare and Review Technical Studies
• Prepare and Distribute Draft EIR
• Prepare and Distribute Final EIR
• Management, Meetings/Teleconferences & Coordination
Task 1.0: Initiate Project
Task 1.1: Kick-off Meeting
Within one week of receiving the signed contract, the Consultant will schedule an initial kickoff meeting with the City staff and the Project Consultant team to refine the scope of work and project schedule. It is assumed that attendance at the kickoff meeting will be virtual. The cdd:410-30\JK\ H:\COMMON\Administration & Special Projects\Contracts-POs-Task Orders\Contracts et aI\CSG - Downtown TO Plan\Attachment 1 First Amendment to Contract No. 13917-2025
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Consultant will prepare a meeting agenda before the meeting and will disseminate meeting minutes within a week after the kickoff meeting. The purpose of the meeting will be to:
• Refine the scope of work for the proposed project and establish timelines, team roles, and clear lines of communication between the City, Environmental Consultant, and Project Consultants • Establish procedures for communication, product review, peer review, and task completion
• Preview a preliminary list of data needs
• Establish a mutual understanding of the key issues to be addressed in the environmental document and delve into project- related issues.
• Discuss the conceptual project description and objectives. • Identify a project schedule and key milestones, including delivery of and review of technical studies.
Deliverables:
1. Electronic submittal of project kickoff meeting agenda.
2. Attendance at project kickoff meeting.
3. Electronic submittal of project kickoff meeting minutes.
Task 1.2: Data Review and Needs Request
The Consultant staff of technical experts will perform a review of available technical reports, the existing Specific Plan EIR No. 11, the General Plan EIR (Certified November of 2023, State Clearinghouse No.2022060087), and other pertinent documents available at the time of kick-off. A Data Needs Request will be prepared for both immediate and long-term needs.
Existing City environmental will be reviewed in order to provide analysis consistent across City documents where appropriate.
Deliverables:
1. Consultant will conduct a site visit to assist in describing the environmental setting and to photographically document the site and surrounding area
2. Electronic submittal of a Data Needs Request document Task 1.3: Project Description
The Consultant will work with City staff and project design consultants to prepare a project description articulating the proposed project, required development activity, discretionary approvals, and other pertinent information. The Project Description will detail the site location, proposed Project characteristics, Project objectives, phasing, and agreements/permits/approvals that are required. The Project Description will present the proposed demolition, construction, land uses, project features, development regulations, design, and infrastructure improvements. This section will include a summary of the Project's local cdd:410-30\JK\ H:\COMMON\Administration & Special Projects\Contracts-POs-Task Orders\Contracts et aI\CSG - Downtown TO Plan\Attachment 1 First Amendment to Contract No. 13917-2025
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environmental setting, existing General Plan, and Zoning designations.
Exhibits depicting the regional and site vicinity will be included in the section. The Consultant will submit the draft Project Description for City review and will revise the Project Description to address comments provided by the City and stakeholders. Once finalized, the Project Description will be distributed and used by the CSG team and subconsultants.
Deliverables:
1. Electronic submittal of the draft Project Description, to be provided in Word and PDF to the City for edits and comments via OneDrive or Sharepoint, as directed by the City
• Refinement of the Project Description will be ongoing, requiring up to three rounds of review for each comprehensive project material resubmittal.
Task 2: Prepare and Distribute Notices
Task 2.1: Notice of Preparation (NOP)
Consultant will prepare the Notice of Preparation (NOP) in accordance with substantive provisions of CEQA Guidelines Section 15063 to initiate the environmental review process and solicit input from agencies, organizations, and interested individuals. At a minimum, the NOP will include: a summarized Project Description, a site map, a date and location of the public scoping meeting, a discussion on the environmental issue areas requiring analysis, and a justification for the exclusion of any environmental issue areas from the Program EIR, if applicable, and a list of potential environmental permits and planning entitlements that may be required to support the Project.
In addition, the Consultant will compile a distribution list, in coordination with City staff, of responsible and trustee agencies, adjacent property owners, and persons requesting notice. This Scope of Work assumes one round of review and revisions for the NOP. Once the NOP is signed by the City, the Consultant will work with the City to determine the appropriate distribution strategy for the NOP to begin the 30-day public scoping period. The Consultant will file the NOP at the Ventura County Clerk and the State Clearinghouse. The City will print and mail the NOP to the distribution mailing list.
Deliverables:
1. Electronic submittal in MS Word or Excel format of the NOP Distribution list
2. Electronic submittal of the Administrative NOP
3. Electronic submittal of the Public Review NOP to the City and State Clearinghouse CEQAnet web portal, and hardcopy submittal to the County Clerk
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Task 2.2: Conduct Scoping Meeting
The consultant will attend and participate in one virtual public scoping meeting with City staff to receive oral and written comments on the previously released NOP. The consultant's responsibilities will include:
preparing a presentation to introduce the project and CEQA process, recording comments and issues discussed, compiling and summarizing written and oral public comments following the 30-day public review of the NOP, and identifying substantive comments that warrant further consideration.
Deliverables:
1. One public scoping meeting to be hosted by the City and facilitated by the Consultant
2. Electronic submittal of Scoping Report summarizing comments and responses Task 2.3: Agency/ Non-Agency Consultation and Response to Comments During the 30-day public review period for the NOP, the Consultant will maintain clear and open communication to effectively coordinate with the City. Additionally, the Consultant will coordinate with any and all appropriate agencies and stakeholders outside of the City as deemed appropriate. The Consultant will incorporate comments submitted during the NOP review period into the Draft Program EIR.
Deliverables:
1. Summary of comments will be provided and incorporated into the Draft Program EIR or other environmental document, as required Task 2.4: Tribal Consultation
During the 30-day public review period for the NOP, the Consultant will prepare a distribution list of contacts required to receive notification letters according to California Assembly Bill (AB) 52 and Senate Bill (SB) 18. The Consultant will also draft the notification letters and send them via certified mail. Additionally, the Consultant will assist staff during any requested consultations with Native American tribes and prepare a summary report documenting the discussions and outcomes of such consultation(s).
Deliverables:
1. Electronic submittal of Tribal Consultation Notification Distribution List
2. Electronic submittal of Tribal Consultation Notification Letters, as required, for Consultant to send via certified mail
Task 3: Assess and Prepare Technical Analyses/Reports
Task 3.1: Peer Review of City-Provided Technical Studies The Consultant will provide a peer review of the technical analysis to cdd:410-30\JK\ H:\COMMON\Administration & Special Projects\Contracts-POs-Task Orders\Contracts et aI\CSG - Downtown TO Plan\Attachment 1 First Amendment to Contract No. 13917-2025
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confirm the accuracy and completeness for the purposes of the CEQA review and clearance for the following studies to be provided by the City:
• Geotechnical Analysis
• Hydrology Study
• Water Demand Analysis
• Protected Tree Report
• Site Survey
• Traffic Impact/VMT Study
• Visual Simulations
• Utilities Analysis
The peer review will determine whether each technical study provides a consistent Project Description and ensure that substantial evidence is provided to support the impact review and findings of significance. The peer review will be thorough for each technical study, focusing on background and existing conditions, methodologies, recommendations, and the conclusions of impacts and findings, are consistent with the guidance set forth by the CEQA Guidelines.
Deliverables:
1. Electronic submittal of a peer review memorandum for each City- generated technical study/analysis describing any questions, inaccuracies, items for clarification/elaboration, and the general presentation of information.
2. Electronic submittal of a second review and follow-up memorandum on the update for each technical study/analysis provided by the City.
Task 3.2: Preparation of Technical Studies
The Consultant or their designated subconsultants will prepare the following technical reports:
• Air Quality Evaluation
• Biological Assessment
• Cultural Resources Phase 1 Assessment
• Extended Cultural Resources Phase 1 Assessment
• Phase I Environmental Site Assessment
• Phase II Environmental Site Assessment
• Energy Analysis
• Fire Protection Plan
• Evacuation Study
• Greenhouse Gas Emissions Report
• Health Risk Assessments (Operational and Construction) • Noise and Vibration Report
Deliverables for each subtask:
1. Electronic submittal of draft, screencheck, and public copies of each report.
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review.
The technical reports related to Air Quality, Health Risk Assessments, and Noise are to include the review of sensitive receptors established onsite in early phases and impacts of subsequent phases on those sensitive receptors.
Task 3.2.1: Prepare an Air Quality Evaluation
The Consultant will assess the consistency of the Project with the most recent VCAPCD Air Quality Management Plan (AQMP), Thousand Oaks General Plan, and any pertinent air quality statutes and regulations at the local, regional, state, and federal levels that apply to the Project. The Consultant or their designated subconsultant will assess the potential air quality impacts that may arise from implementation of the project, which consists of the construction of mixed-use development, including street realignment, surface and structured parking, existing building adaptation and reuse, and landscaping. The Consultant will quantify the project's construction and operational emissions using the Ventura County Air Pollution Control District (VCAPCD) recommended California Emissions Estimator Model (CalEEMod).
The project site is located within the South Central Coast Air Basin (SCCAB), which is under the local jurisdiction of the VCAPCD. Baseline meteorological and air quality data developed through the California Air Resources Board (CARB) will be utilized for the description of existing ambient air quality.
Construction impacts due to the demolition of existing structures and construction of the proposed development will be quantified using VCAPCD- approved methodologies. The Consultant or their designated subconsultant will compare the quantified regional project construction and operational emissions to the VCAPCD thresholds of significance as stated in the VCAPCD Air Quality Assessment Guidelines. Criteria air pollutant calculation worksheets will be included as an appendix to the Program EIR. Naturally occurring asbestos impacts during demolition and any dust control measures necessary to minimize PM emissions and Valley Fever impacts during site preparation and grading will also be discussed qualitatively.
The Consultant or their designated subconsultant will assess the potential for operational toxic air contaminant impacts based on land use compatibility recommendations from CARB and the VCAPCD. Operational (i.e., area, mobile, and energy source) emissions will be quantified and compared to the VCAPCD air quality emissions thresholds. The emissions will be quantitatively derived utilizing CalEEMod. Primary sources of emissions will be related to area sources, energy sources, and local/regional vehicle miles traveled. The Consultant or their designated subconsultant will assess the potential for the project to contribute to localized CO hotspots at roadway intersections semi-qualitatively based on the information provided in the traffic assessment and guidance from the VCAPCD's Air Quality Assessment Guidelines for screening CO levels at cdd:410-30\JK\ H:\COMMON\Administration & Special Projects\Contracts-POs-Task Orders\Contracts et aI\CSG - Downtown TO Plan\Attachment 1 First Amendment to Contract No. 13917-2025
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intersections. Odor impacts from construction and operation will be analyzed qualitatively.
The Consultant or their designated subconsultant will assess cumulative impacts by using a list provided by the City that identifies any new related Projects within the vicinity that may have been proposed since February 2025 and address the CEQA consideration that the Project may have impacts that, although not individually significant, could be cumulatively considerable. If potentially significant impacts are found, the Consultant will develop mitigation measures for construction and operational emissions where feasible to address significant air quality impacts. Mitigation measures will be based on measures recommended by the City and the VCAPCD, as well as other appropriate measures.
With regards to the air quality evaluation, the City will provide reasonably complete and comprehensive data regarding sustainability features, construction, construction phasing, and operations. Where appropriate, the Consultant should use CalEEMod default values to identify other assumptions.
Task 3.2.2: Prepare Health Risk Assessments
Operational and Construction health risk assessments (HRA) will be prepared by the Consultant to analyze the potential health risks associated with the project.
The Consultant or their designated subconsultant will quantify construction diesel particulate matter (DPM) emissions during construction utilizing the CalEEMod modeling results prepared for the air quality analysis as described above. Construction DPM concentrations will be projected at the nearest sensitive receptors using the U.S. EPA AERMOD dispersion modeling software.
The modeled concentrations will be used to determine the increase in cancer risk, as well as the chronic and acute health impacts due to DPM exposure. The increased cancer risk and health hazard will be calculated following the methodology in the California Environmental Protection Agency's Office of Environmental Health Hazard Assessment (OEHHA) Air Toxics Hot Spots Program Risk Assessment Guidelines - The Air Toxics Hot Spot Program Guidance Manual for Preparation of Health Risk Assessment.
The Consultant or their designated subconsultant will quantify operational DPM sources during operations based on CARB's emissions factors. Operational pollutant concentrations will be projected at the nearest sensitive receptors using the U.S. EPA AERMOD dispersion modeling software. The modeled concentrations will be used to determine the increase in cancer risk, as well as the chronic and acute health impacts due to DPM exposure. The increased cancer risk and health hazard will be calculated following the methodology in the California Environmental Protection Agency's OEHHA Air Toxics Hot Spots Program Risk Assessment Guidelines - The Air Toxics Hot Spot Program cdd:410-30\JK\ H:\COMMON\Administration & Special Projects\Contracts-POs-Task Orders\Contracts et aI\CSG - Downtown TO Plan\Attachment 1 First Amendment to Contract No. 13917-2025
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Guidance Manual for Preparation of Health Risk Assessment.
If the health risk exceeds APCD threshold levels, the Consultant will recommend feasible mitigation measures.
Task 3.2.3: Prepare a Biological Resources Assessment
The Consultant or their designated subconsultant's biologist will review historic/current aerial photographs and topographic maps to assess existing site conditions and any ecological changes that have occurred within the Project site over time, conduct a desktop analysis that will include the review of available relevant literature and data on sensitive habitats and special-status species distributions, and run a query of select resource databases such as the California Department of Fish and Wildlife California Natural Diversity Data Base, the California Native Plant Society Online Inventory of Rare and Endangered Plants and the U.S. Fish and Wildlife Information for Planning and Consultation System for information regarding sensitive species and habitats reported in the region. In addition, the Consultant biologist will conduct a site visit of the Project Site. Notes will be taken on all plant and wildlife species observed on-site during the field survey. The information gathered during the site visit and desktop analysis will be compiled into a memorandum report, for reference in the Program EIR. If potentially significant impacts are found, the Consultant will recommend feasible mitigation measures.
Task 3.2.4: Prepare a Cultural, Historical, Paleontological and Tribal Resources Assessment
The Consultant or their designated subconsultant will prepare the cultural, historic and tribal resources review to support the Cultural Resources section of the EIR including a records search at the California Historical Resources Information System - South Central Coastal Information Center (CHRIS-SCCIC) at California State University, Fullerton to identify previous archaeological studies and archaeological resources recorded within 0.25 mile of the project area; a records search and literature review for the project area from the Vertebrate Paleontological section of the Los Angeles County Museum of Natural History; a Sacred Lands File search at the Native American Heritage Commission; GIS map review, field survey visit; and historic aerial image review.
In addition, the Consultant will conduct a paleontological records check at the Natural History Museum of Los Angeles County (NHMLAC) and geologic map and geotechnical review as required.
Task 3.2.4.1: Prepare an Extended Phase I
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Thousand Oaks Project. As recommended in the recently completed Phase I historical/archaeological resources survey report, the XPI program will assess the current condition of any subsurface cultural deposits that may remain in the less disturbed areas of the project site and determine whether they retain the potential to be considered historically significant. To achieve this objective, CRM TECH will review prior documentation of Site 56-000654 and soil conditions, prepare necessary equipment, and arrange for excavation services. Project boundaries and planned locations for backhoe trenches and shovel test pits (STPs) will be digitized and uploaded into a GPS unit for field use. Coordination will occur with a backhoe operator and with nearby Native American tribes regarding onsite monitoring, with monitors hired by the project proponent.
Fieldwork will include surveying and marking excavation areas, directing and monitoring the excavation of two to three trenches along the west and east boundaries (each approximately 1–2 meters deep), and excavating a minimum of six to eight STPs to determine site extent and identify subsurface cultural remains. Excavated soil will be sifted for artifacts, which shall be collected, labeled, and documented along with trench and STP data, including dimensions, locations, and soil stratigraphy. Any recovered artifacts will be processed, catalogued, analyzed, and interpreted. Finally, CRM TECH will prepare an updated site record detailing excavation methods and results, which will be submitted to the South Coastal Information Center (SCCIC) and the City of Thousand Oaks as required.
Task 3.2.5: Prepare an Energy Analysis
Baker will analyze the energy implications of the Project pursuant to Public Resources Code Section 21100(b)(3) and Appendix G and Appendix F of the CEQA Guidelines. These statutes and guidelines require a project to describe, where relevant, the wasteful, inefficient, and unnecessary consumption of energy caused by a project. In addition, Appendix G of the CEQA Guidelines requires a consistency analysis with state or local plans for renewable energy or energy efficiency. The analysis will analyze energy consumption associated with short-term construction activities and long-term operations using CalEEMod based on the Project's land use data. The analysis will also discuss the effects of the Project on regional and local energy supply, demand, and resources, and the Project's consistency with energy standards and requirements.
The Consultant will quantify the project's anticipated construction energy needs based on estimated fuel consumption for construction equipment, haul trucks, vendor trucks, and construction workers utilizing the project information and assumptions described under the Air Quality and GHG tasks. The Consultant will quantify the project's anticipated net increase in operational energy needs at full buildout conditions based on the estimated electricity and natural gas usage for the project uses. The project's water demand would result in electricity usage from the supply, conveyance, distribution, and treatment of potable water and will be included in the estimated electricity usage. The operational energy needs will take into account compliance with the Title 24 Building Energy Efficiency Standards and California Green Building (CALGreen) Code, as applicable. The cdd:410-30\JK\ H:\COMMON\Administration & Special Projects\Contracts-POs-Task Orders\Contracts et aI\CSG - Downtown TO Plan\Attachment 1 First Amendment to Contract No. 13917-2025
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Consultant will estimate the transportation-related energy needs based on the estimated fuel consumption for vehicle trips to and from the project Site using trip rates in the project's traffic assessment and the estimated VMT.
The Consultant will summarize the project's conservation measures, including project commitments and design features that would minimize and reduce the project's consumption of fuel and energy. Additionally, the assessment of environmental impacts on energy resources will include mitigation measures to reduce inefficient and unnecessary consumption of energy, if necessary.
Task 3.2.6: Prepare a Wildfire Technical Study and Evacuation Analysis As the Project is located within a Very High Fire Hazard Severity Zone, a Wildfire Technical Study (WTS) meeting Ventura County Fire Department (VCFD) requirements and guidelines will be prepared and submitted to the VCFD for review prior to publication of the final public review Draft Program EIR.
The WTS will evaluate fire risk and provide information regarding fire code conformance, specifically related to its location within a very high fire hazard severity zone. Additional tasks related to drafting of the WTS include site-specific risk assessment and field data collection, fire behavior modeling, and preparation of a Fire History Exhibit. In addition, the Consultant or their designated subconsultant will prepare an evacuation analysis, tiered from Appendix B, Emergency Evacuation Analysis, of the City's General Plan. The evacuation analysis will include identification of regulations and agencies involved with evacuation planning and implementation within the City, location of potential sites to shelter-in-place, identification of evacuation routes and capacity of each route, and determination of traffic volumes on evacuation routes in order to provide a menu of strategies and mitigation measures, as required.
Task 3.2.7: Prepare a Greenhouse Gas Analysis
The Consultant or their designated subconsultant will analyze GHG emissions in accordance with State Office of Planning and Research (OPR) guidelines.
The Consultant will quantify emissions of GHGs from construction and operation of the proposed Project, including the Project's vehicle trip generation, energy consumption, and other operational sources and will prepare an inventory of the greenhouse gas (GHG) emissions (i.e., nitrous oxide, methane, and carbon dioxide) from both direct (i.e., area and mobile sources) and indirect sources (i.e., energy/water consumption and wastewater/solid waste generation). The Consultant or their designated subconsultant will then analyze the consistency of these emissions with applicable state, regional, and City of Thousand Oaks ordinances, plans, and policies promulgated to reduce GHG emissions, including the California Air Resources Board 2022 Scoping Plan for Achieving Carbon Neutrality, Southern California Association of Governments (SCAG) 2020—2045 Regional Transportation Plan/Sustainable Communities Strategy (2020—2045 RTP/SCS) and Connect SoCaI 2024 plan, and the City's Climate and Environmental Action Plan and 2045 General Plan.
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Reductions from recently adopted programs and regulations will be included, such as improvements in fuel efficiency, state building code energy efficiency, and landscaping water efficiency. The GHG emissions analysis will also discuss the potential global climate change impacts, the effects of GHG emissions, and history of GHG emissions regulations in California. The Consultant will also discuss and quantify (to the extent data is available) GHG reductions from land use characteristics (i.e., proximity to transit, proximity to job centers, walkability, etc.) and green building features that would be incorporated into the project.
CalEEMod worksheets with the GHG output will be included as an appendix to the Program EIR.
If potentially significant impacts are found, the Consultant will develop mitigation measures for GHG emissions where feasible to address significant impacts.
Mitigation measures will be based on measures recommended by the City and the State, as well as other appropriate measures that reduce GHG emissions.
Task 3.2.8: Prepare a Noise and Vibration Report
A maximum of six short-term noise measurements will be conducted by the Consultant or their designated subconsultant to characterize ambient noise conditions around the project area. Noise recording lengths are anticipated to require approximately 10 minutes at each location. Manual traffic counts of vehicles along the adjacent street segment will also be completed during the sound level measurements to calibrate the traffic noise model for use in characterizing the ambient community noise equivalent level. A 24-hour SPL measurement may be conducted at one of these six locations, or at another additional location, as needed based on the Consultant's discretion. Noise impacts from construction sources will be analyzed based on the anticipated equipment to be used, length of a specific construction task, equipment power type (gasoline or diesel engine), horsepower, load factor, and percentage of time in use. The construction noise impacts will be evaluated in terms of maximum levels (Lmax) and hourly equivalent continuous noise levels (Leq) and the frequency of occurrence at adjacent sensitive locations. Analysis requirements will be based on the sensitivity of the area, anticipated construction activities, and vibration criteria recommended by the Federal Highway Administration's (FHWA) Traffic Noise Model or similar.
The noise assessment will prepare stationary operational source noise level estimates using available resources, including the Roadway Construction Noise model published by the FHWA and other available resources, to estimate the future noise levels at the noise-sensitive land uses adjacent to the project site.
Vehicular traffic noise will be assessed with the FHWA's Highway Traffic Noise Assessment Guidelines. The Project- generated off-site traffic noise levels will be compared to the applicable City Municipal Code specifications and/or land use compatibility criteria for off-site uses. On-site noise- generating activities (e.g., stationary sources, parking lot activities, etc.) will also be addressed and analyzed for potential impacts to the adjacent uses and will be assessed against the City Municipal Code specifications. Compliance with applicable noise standards will be evaluated, with recommended mitigation measures included cdd:410-30\JK\ H:\COMMON\Administration & Special Projects\Contracts-POs-Task Orders\Contracts et aI\CSG - Downtown TO Plan\Attachment 1 First Amendment to Contract No. 13917-2025
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where appropriate.
Task 3.2.9.1: Phase I Environmental Assessment
A Phase I Environmental Site Assessment (ESA) will be conducted as a qualitative evaluation of the property to identify potential environmental concerns associated with past and current land use, including indications of hazardous substance manufacture, use, storage, or disposal. The assessment will include a site reconnaissance to observe current conditions and will adhere to ASTM E-1527-21, Standard Practice for Environmental Site Assessments, and the All-Appropriate Inquiry (AAI) Rule (40 CFR Part 312). As part of this process, a site walk will be performed to identify visible signs of soil or surface contamination and assess adjacent land uses for potential sources of contamination, assuming site access coordination. The scope also includes reviewing available documentation and maps regarding geologic and hydrogeologic conditions, interpreting historical aerial photographs, and examining federal, state, county, and local databases for hazardous waste sites, landfills, and environmental violations. Additional tasks involve reviewing current land title records for environmental cleanup liens or use restrictions, conducting inquiries with regulatory agencies regarding permits and enforcement actions, and interviewing key personnel to evaluate site history, operations, waste streams, and the presence of storage tanks or equipment containing PCBs.
Upon completion, a comprehensive summary of findings, including a project narrative, illustrations, historical aerial photographs, topographic and fire insurance maps, site photographs, regulatory database results, and supporting documentation such as telephone logs and building permits will be prepared.
Task 3.2.9.2: Phase II Environmental Assessment
A Phase II Subsurface Investigation (Phase II) of subsurface soil and soil vapor at the referenced property (Site) concurrently with the Phase I ESA described in Task 3.2.9.1, as the automotive repair shop located at 1934 E Thousand Oaks Blvd has previously been cited with violations related to hazardous waste handling and disposal. Additionally, the storage of disused vehicles and work trucks on unpaved areas adjacent to Buildings A, B, and C represents a recognized environmental concerns (RECs) due to the potential for fluid leaks into the subsurface. Based on State GeoTracker records, groundwater is anticipated at approximately 8 to 11 feet below ground surface (bgs) and is not expected to be encountered during this investigation.
A site-specific Health and Safety Plan (HASP) will first be prepared, identifying potential hazards during drilling activities, such as slips, falls, heat, noise, contaminated soil and vapor, and equipment-related risks. Prior to sampling, proposed boring locations, obtain a USA drilling ticket to identify underground utilities, and conduct a geophysical survey to clear sampling areas of subsurface anomalies will be marked. Then, five borings will be advanced to approximately 5 feet bgs using a hand auger. Soil samples will be collected at depths of 1, 2, and 5 feet bgs, logged under the supervision of a California cdd:410-30\JK\ H:\COMMON\Administration & Special Projects\Contracts-POs-Task Orders\Contracts et aI\CSG - Downtown TO Plan\Attachment 1 First Amendment to Contract No. 13917-2025
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Professional Geologist or Civil Engineer using the Unified Soil Classification System (USCS), and screened for volatile organic compounds (VOCs) with a photoionization detector (PID). Samples will be transported under chain of custody (COC) procedures to an accredited laboratory. Fifteen soil samples will be analyzed: 1-foot samples for Title 22 Metals (EPA Methods 6010B/7471A), and 5-foot samples for VOCs (EPA Method 8260B) and total petroleum hydrocarbons (TPH) Full Range (EPA Method 8015M). Soil vapor probes will be installed at 5 feet bgs in accordance with CalEPA DTSC Advisory for Active Soil Gas Investigations. Vapor samples will be collected in batch-certified Summa canisters at least 48 hours post-installation, following leak checks and purging.
Six vapor samples will be analyzed for VOCs by EPA Method TO-15.
Investigation-derived waste (IDW) will be stored in labeled drums, characterized, and disposed of per applicable regulations.
Within two weeks of receiving laboratory results a Phase II Site Investigation Report summarizing methodologies, analytical results, figures, tables, and recommendations will be prepared and submitted.
Task 4: Prepare Draft EIR
Task 4.1: Prepare Administrative Draft EIR
The Consultant will prepare a comprehensive, accurate, and objective EIR for the proposed project, ensuring full compliance with CEQA requirements and Guidelines and all applicable guidance and procedures established by the City for environmental review.
The Administrative Draft EIR will provide a thorough and detailed analysis of the project's environmental impacts. Each section of the EIR will clearly and explicitly describe the methodology and criteria used to assess project impacts, including any assumptions, models, or modeling techniques applied in the analysis.
Each section of the EIR will analyze certain components of the Project to take place during initial construction phases of the project at a “project” level of review, and components to take place under later phases at a “program” level of review. In addition, the Air Quality and Noise sections will analyze the potential impacts of the project on sensitive receptors within the project area introduced during earlier phases of the project.
Components of the project reviewed at the “program” level will be evaluated with less granular detail to allow flexibility for future plan adjustments. Future entitlements within that scope will undergo additional review for consistency with the EIR and compliance with CEQA at the time of application.
Components of the project analyzed under a “project” level of review will have sufficiently known detail or reasonable assumptions available to assess potential impacts sufficient for entitlement clearance required by cdd:410-30\JK\ H:\COMMON\Administration & Special Projects\Contracts-POs-Task Orders\Contracts et aI\CSG - Downtown TO Plan\Attachment 1 First Amendment to Contract No. 13917-2025
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CEQA. The EIR is intended to remain valid for an extended period and will serve as the primary clearance for most project elements under project-level review. Deliverables:
1. Electronic submittals of each Administrative Draft Program EIR section, to be provided separately in Word and PDF to the City for edits and comments via OneDrive or Sharepoint, as directed by the City.
• Review of each section is expected to average one to three rounds of review with Community Development Staff, Public Works Staff, City Attorney Staff, and/or external stakeholders, with additional rounds of review as needed.
2. An electronic copy of any document referenced in the environmental document will also be provided to the City.
Task 6: Project Coordination and Project Management
Task 6.1: Project Coordination and Project Management
Consultant will manage the preparation of the environmental document and maintain frequent communication with City of Thousand Oaks staff and project team members to ensure that the project is running on time and within budget and is technically correct and legally defensible. Consultant will provide management liaison among the project team and City staff for communication of issues, transmittal of comments, financial management (i.e., invoices), and other project management matters.
Monthly progress reports will be included with invoices, identifying the tasks accomplished, deliverables submitted, anticipated tasks/progress for the next month, and any pending issues. Any modifications/updates to the schedule will also be provided. Monthly invoices will include the total contract amount, all costs (by task) incurred to date (actual and percentage), estimated completion percentage for each task, and financial information for each task for that billing period.
The Consultant understands that all documents will be shared via Microsoft 365 (Teams, OneDrive, or Sharepoint) and comments will be shared via the same method, using collaborative editing tools available on Microsoft Word, Excel, etc.
Deliverables:
1. Ongoing progress reports sent via email or shared drive
2. On-going weekly internal project coordination meetings
3. On-going once or twice-weekly one-hour calls between CSG and the City or representatives thereof.
cdd:410-30\JK\ H:\COMMON\Administration & Special Projects\Contracts-POs-Task Orders\Contracts et aI\CSG - Downtown TO Plan\Attachment 2 First Amendment to Contract No. 13917-2025
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cdd:410-30\JK\ H:\COMMON\Administration & Special Projects\Contracts-POs-Task Orders\Contracts et aI\CSG - Downtown TO Plan\Attachment 2 First Amendment to Contract No. 13917-2025
Contract No. 13917-2025
Exhibit “B-1”
Consultant Schedule of Fees and Expected Costs
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Contract No. 13917-2025
Line Item
Expected Costs per Task*
Descri ption Unit Cost
Task 1.1 Kick-off Meeting $2,190.00
Task 1.2 Project Description $9,900.00
Task 1.3 Data Review and Needs Request $1,700.00
Task 2.1 Notice of Preparation (NOP) $4,930.00
Task 2.2 Conduct Scoping Meeting $2,680.00
Task 2.3 Agency/ Non-Agency Consultation and Response to Comments $2,000.00 Task 2.4 Tribal Consultation $4,000.00
Task 3 Prepare Technical Analyses/Reports $220,402.00
Task 4.1 Prepare Administrative Draft EIR $127,280.00
Task 4.2 Prepare Screencheck Draft EIR $9,300.00
Task 4.3
Prepare and Distribute Public Draft EIR, Notice of Availability, and Notice of Completion $3,700.00
Task 5.1 Prepare Response to Comments $20,000.00
Task 5.2 Prepare Mitigation Monitoring and Reporting Program (MMRP) $2,000.00 Task 5.3 Prepare Administrative Final EIR $9,040.00
Task 5.4 Prepare Screencheck Final Environmental Impact Report $1,500.00 Task 5.5 Prepare Public Final Environmental Impact Report $1,000.00 Task 5.6 Notice of Determination $860.00
Task 6.1 Project Coordination and Project Management $68,500.00
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Task 6.2
Attendance at Planning Commission and City Council public hearings. $4,000.00
Direct Costs $4,000
Subtotal $498,982
Additional Services** $45,360
Total $544,342
* Items shaded in gray have not been changed from the original contract. **A contingency line item for 15% of the original contract amount is included to account for unforeseen changes in the scope of work.