DPW: 850\ev\Council\2026\022426\Electrification and Energy Resiliency Projects at the MSC Att 4 Exh A
EXHIBIT A
PHASE 1 SCOPE OF SERVICES
1. PROJECT SUMMARY.
1.1 Project Summary.
This Project is for the Electrification and Energy Resiliency Projects at the Municipal Service Center (MSC) design and construction of battery energy storage, generator backup systems, solar power delivery from an existing solar photovoltaic system, as well as electric vehicle supply equipment and the associated electrical infrastructure and load management systems, but not limited to, the following work:
Design and Engineering Services:
oSite surveys and verification of existing conditions
oGround-penetrating radar (GPR) scanning
oUnderground utility location surveys and subsurface utility investigation oCivil engineering services
oElectrical engineering services
oStructural engineering services
oEngineering and design of power generators
One (1) Blue Star/RavenVolt diesel generator rated at 400kW – 450kW One (1) Blue Star/RavenVolt diesel generator rated at 300kW – 350kW oEngineering and design of Battery Energy Storage Systems (BESS) Tesla MegaPack 2XL (Transit BESS)
Tesla MegaPack 2XL (Fleet BESS)
oEngineering and design of power management, microgrid, and control systems oEngineering and design of two (2) new paralleling main electrical switchboards, each incorporating an integrated PLC-based power control system, defined as follows:
Transit Service Switchboard: 4,000 amperes, 480 volts, 100 kAIC Fleet Service Switchboard: 2,500 amperes, 208 volts, 65 kAIC oEngineering and design of required modifications to the existing photovoltaic (PV) system, including reconfiguration of the PV system point of interconnection from the existing building service to the Fleet Service switchboard DPW: 850\ev\Council\2026\022426\Electrification and Energy Resiliency Projects at the MSC Att 4 Exh A
oUtility coordination with Southern California Edison (SCE) for two (2) new electrical services
oEngineering and utility coordination associated with elimination of the existing building electrical service and reconfiguration of building loads to be served from the Fleet Service switchboard
Design Submittals for Public Works Review and Approval:
oEV charging equipment submittals, including associated technical data, cut sheets, certifications, and compliance documentation, consisting of the following equipment:
oSiemens VersiCharge Level 2 EV charger, 19.2 kW, including associated pedestal oHeliox 60 kW DC fast charger
oHeliox 480 kW DC fast charging cabinet
oHeliox 250-amp DC charge head pedestal associated with the 480 kW DC charging system
oTwo (2) Battery Energy Storage System (BESS) unit submittals oGenerator equipment submittals
oMain electrical switchboard submittals
oCharge management system submittals
oElectrical distribution equipment submittals, including panels, transformers, and associated distribution components
oConstruction drawing packages issued at the following design milestones:
o30% Construction Documents
o60% Construction Documents
o90% Construction Documents
o100% Construction Documents (City of Thousand Oaks Building and Safety Permitted Set)
Non–Public Works Submittals:
oSouthern California Edison (SCE) submittals for two (2) new electrical services and associated main paralleling switchboards, including service configuration, load data, and utility review requirements
oVentura County Air Pollution Control District (VCAPCD) submittals for two (2) new generators
DPW: 850\ev\Council\2026\022426\Electrification and Energy Resiliency Projects at the MSC Att 4 Exh A
oCity Building and Safety submittals for construction permitting, including plan check documentation necessary to obtain construction permits A depiction of the Project limits is shown below:
DPW: 850\ev\Council\2026\022426\Electrification and Energy Resiliency Projects at the MSC Att 4 Exh A
DPW: 850\ev\Council\2026\022426\Electrification and Energy Resiliency Projects at the MSC Att 4 Exh A
2. BACKGROUND DOCUMENTS.
The Project shall be designed and constructed in accordance with the following documents, referred to herein as Background Documents, which will be made available to the Design-Builder:
Current record drawings
Latest underground, exploratory reports, if available
Latest Geotechnical reports, if available
These Background Documents are not Contracts Documents and are strictly to further understand the requirements of the Project. Design-Builder is responsible for the design of the Project.
The Project shall comply with the following design parameters:
The “Standard Specifications for Public Works Construction”, Current Edition (including supplements), of the Southern California Chapter of the American Public Works Association (Greenbook)
Any applicable design parameters contained in the Background Documents and/or Contract Documents, including, but not limited to the RFP/Q and all addenda, attachments and appendices.
Commented [TG1]: I think these are intended to include existing documents that RavenVolt/ABM did not produce.
DPW: 850\ev\Council\2026\022426\Electrification and Energy Resiliency Projects at the MSC Att 4 Exh A
DPW: 850\ev\Council\2026\022426\Electrification and Energy Resiliency Projects at the MSC Att 4 Exh A
3. PROJECT COMMENCEMENT AND MANAGEMENT.
3.1 Project Initiation Meeting. Upon receiving a notice of award of the Contract, Design-Builder shall coordinate with City in scheduling a Project Initiation Meeting. At the Project Initiation Meeting, Design-Builder shall introduce the key members of its design and construction teams and submit required submittals. Design-Builder shall be prepared to discuss its overall plan for completing the work, how it intends to partner with City to achieve City’s goals, and how ongoing communications, meetings and submittals will be accomplished. At the Project Initiation Meeting, Design-Builder shall propose a start date for the Project, and City may give direction to proceed.
3.2 Initial Submittals. At, or prior to, the Project Initiation Meeting, Design-Builder shall submit to City:
(a) A fully executed copy of the Contract;
(b) Insurance certificates required for the design phase, including but not limited to a certificate of professional liability coverage for Design-Builder’s Engineer of Record and others that will be performing Design Work.
(c) Confirmation letters from Design-Builder’s surety indicating that Design- Builder has sufficient bonding capacity to cover the initial-estimated construction costs and that the surety will issue such bonds prior to construction. The surety shall meet all requirements of the Contract.
(d) Executed irrevocable licenses from all design professionals who will perform work subject to copyright or other intellectual property assigning rights to City to reproduce and utilize the design developed for this Project.
3.3 Project Overall Work Plan. In coordination with City, Design-Builder shall develop an overall work plan (“OWP”) for the Project that indicates the final Project completion date, key milestones, total Project budget and anticipated costs. Design-Builder’s OWP shall be submitted to City within 30 business days of the Effective Date. Design-Builder shall design the Project to achieve City’s budgetary and timing goals and shall undertake all Project tasks with this in mind.
Design-Builder shall continuously update the OWP as it proceeds through Phase 1 tasks. In the event that Design-Builder believes that either the budget or completion goals cannot be met, Design-Builder shall immediately schedule an executive-level meeting with City to discuss the OWP. The OWP shall also indicate the key members of the Design-Builder, and which members will be performing which services. Design-Builder will update the OWP as it procures additional team members.
3.4 Quality Assurance/Quality Control. Design-Builder shall manage the quality of design deliverables throughout the Project. Design-Builder shall develop a Quality Assurance/Quality Control (QA/QC) Plan for implementation of this Phase 1 Service. Design- Builder’s QA/QC Plan shall be submitted to City within 30 days of the Effective Date.
3.5 Constructability and Value Engineering (C/VE). City is utilizing a progressive design-build process in order to obtain the benefits and efficiencies of having the design and construction professionals working as a cohesive team. Design-Builder therefore shall seek input from its Design-Build Team on constructability and value engineering throughout the design phase.
DPW: 850\ev\Council\2026\022426\Electrification and Energy Resiliency Projects at the MSC Att 4 Exh A
3.6 Phase 1 CPM Schedule. Design-Builder shall develop a Phase 1 CPM Schedule for completion of all Phase 1 tasks, which shall include sufficient time for City’s review and comment on each stage of the design. Design-Builder shall fully familiarize itself with this Scope of Services and ensure that its design schedule reflects all periods for review, meetings, and other services detailed within this Scope of Services.
3.7 Performance Guarantee. Design-Builder shall guarantee that it will perform its design services in an efficient and timely manner in order to maintain City’s ultimate completion goals in the OWP. At the Project Initiation Meeting, Design-Builder shall propose how it will ensure that it can meet this guarantee, including by providing cost incentives to City if milestones are not achieved in a timely manner.
3.8 Meetings.
(a) Project-Level Meetings. Design-Builder shall schedule a regular weekly meeting with City’s project-level team to provide regular updates on the progress of the Design, discuss key components of the design as it is developed, address any questions impacting completion of the design, and notify City of any schedule or budget impacts. The weekly meeting should include members of the Design-Builder that are fully informed on the information to be shared. Design-Builder shall develop an agenda for the meetings and maintain efficiency of the meetings. Design-Builder and City shall mutually agree as to the location. (b) Design Workshops. Design-Builder shall facilitate design workshops to inform City of design development and to solicit City’s input on design decisions. This includes, but is not limited to, the following:
(i) 30% Design Workshop
(ii) 60% Design Workshop
(iii) 90% Design Workshop
(iv) 100% Design Workshop
(v) Value Engineering Workshops, up to 2
(vi) Constructability Review Workshops, up to 2
(c) Design Review Meetings. Design-Builder shall plan and facilitate review meetings after each design submittal to review City’s comments. This includes, but is not limited to, the following:
(i) 60% Design Review
(ii) 90% Design Review
(iii) 100% Design Review
(iv) GMP Proposal
(d) Executive-Level Meetings.
DPW: 850\ev\Council\2026\022426\Electrification and Energy Resiliency Projects at the MSC Att 4 Exh A
(i) Design-Builder will schedule a regular executive-level meeting each month, which shall include Design-Builder’s highest-ranking personnel on the Project, and which shall be open to City’s executive-level staff. The meeting should provide a high-level update on the progress and any potential budget or schedule issues (ii) The parties may determine that monthly executive-level meetings are unnecessary and agree on a different schedule.
(iii) In the event that Design-Builder modifies the OWP in a manner that would require an increase to the Project budget or overall completion, or in the event that Design- Builder determines that the Project concept cannot be completed with the budget or time in the OWP, Design-Builder shall promptly schedule an executive-level meeting at which it shall present the issue and possible solutions.
(e) Dispute Resolution. If Design-Builder has any claim or dispute with City during the design phase, Design-Builder shall first raise the claim or dispute at a project-level meeting. If it remains unresolved, Design-Builder shall request an executive-level meeting to address the issue. Design-Builder shall attempt resolution through this avenue as a prerequisite to any further remedies under the Contract or at law. Construction phase claims shall be governed by the Contract.
3.9 Project Reporting.
(a) Design-Builder shall submit a monthly progress report with each monthly invoice including all supporting documentation required by the Contract. The format should be agreed upon before submittal of the first invoice and progress report and shall include:
(i) Written narrative to summarize work performed over the progress period and work planned in the next progress period
(ii) Monthly progress schedule showing the status of activities shown in Project Baseline Schedule
(iii) Any recommended modifications to the Project Baseline Schedule (iv) Monthly invoice and supporting documentation including budget status update
3.10 Project Logs.
(a) Design-Builder shall produce and maintain the following logs throughout the course of the Project:
(i) Project Decision Log. The project decision log shall track decisions made during workshops and meetings, and as a result of City review of deliverables. The log shall include the date of the decision, the title of the meeting where it was made (if applicable), a description of the decision, and a brief summary of the impacts. (ii) Action Item Log. The action item log is used to track action items generated during meetings and workshops. Action items may only be assigned to members of City or Design-Builder team. If action is required by a different party, the action item should be DPW: 850\ev\Council\2026\022426\Electrification and Energy Resiliency Projects at the MSC Att 4 Exh A
assigned to the appropriate manager of the task. The action item log is not intended to include normal Design-Builder tasks, nor to include comments on deliverables. The action item log should include a tracking number (typically coded to the date), a date it was created, a description of the action required, the lead person, and the date it was resolved. If action is required by more than one person, the person who will be asked to coordinate that action should be listed. (iii) Design Issues Log. The design issues log should list general comments and concerns raised by City staff during project meetings. This log is not intended to track City comments on submittals. The log should include a brief description of how the design issue will be addressed. The design issues log will be used during review of major submittals to confirm that the issue has been appropriately addressed. (iv) Comment Response Logs. Accompanying the deliverables provided at each submittal stage, including for all intermediate and final versions of all deliverables provided for City review as specified herein, Design-Builder shall provide written responses to every City comment and question provided on the previous submittal stage or document version, as applicable, explaining in detail (with reference to specific drawings, details, notes, specification sections, paragraphs, etc.) how City’s comment was addressed, why it was dismissed, or providing a response to the question.
DPW: 850\ev\Council\2026\022426\Electrification and Energy Resiliency Projects at the MSC Att 4 Exh A
DPW: 850\ev\Council\2026\022426\Electrification and Energy Resiliency Projects at the MSC Att 4 Exh A
4. COST DEVELOPMENT.
4.1 Cost Model. Design-Builder shall develop a draft cost model for the Project for review and approval by City. The intent of cost model development and review is to have City and Design-Builder agree on the format for presenting cost estimates that will be used consistently throughout the Project, so that City can easily track the evolution of estimated costs through successive cost estimate submittals.
4.2 Cost Model Development. Design-Builder shall develop and maintain a cost model for the Project that is comprehensive of the project and updated with the evolution of the Project alternatives and design. The cost model and cost estimates shall be developed in an Open Book Basis format such that all costing details are transparent and openly shared with City. Based on the cost model, cost estimates will be progressively developed and refined, allowing City to modify priorities and requirements, if necessary, based on the overall budget, and ultimately establish a mutually agreed-upon Guaranteed Maximum Price.
4.3 Cost Model Submittals. Design-Builder shall develop and submit Project cost estimate updates at any point where a design change or new information materially affects the cost estimate. Each estimate shall include a log of additive or deductive changes from the previous cost estimate submission, with a description of the basis for changes (e.g., design changes, updated quotes, revised contingencies, etc.). At a minimum, cost estimates shall be provided within 21 business days of the following submittals:
(a) 30% Construction Documents;
(b) 60% Construction Documents;
(c) 90% Construction Documents; and
(d) 100% Construction Documents.
Commented [TG2]: We didn’t delete this section as
requested, however, the Open Book basis is superseded in the GMP Amendment Lump Sum Conversion.
DPW: 850\ev\Council\2026\022426\Electrification and Energy Resiliency Projects at the MSC Att 4 Exh A
DPW: 850\ev\Council\2026\022426\Electrification and Energy Resiliency Projects at the MSC Att 4 Exh A
5. DESIGN INITIATION.
5.1 Document Review. Design-Builder shall engage in a comprehensive review of any and all key Background Documents provided by City to understand the scope of the Project and advise on any constraints, along with validating the documents.
5.2 Site Investigations. Design-Builder shall be fully responsible for acquiring information necessary to develop the design and shall therefore perform all investigations of the site to inform the design.
(a) The site investigations may include but are not necessarily limited to:
(i) A site survey prepared by a professional land surveyor; (ii) Environmental investigations;
(iii) Hazardous material investigations;
(iv) Identifications of utility locations.
(b) Design-Builder may utilize any information provided by City as Background Documents and may request additional information from City as might be available. However, Design-Builder’s receipt of, or request for, information from City does not relieve the Design- Builder from its responsibility for determining the as-built conditions that will inform the design.
5.3 Basis of Design Report. Design-Builder shall prepare a Basis of Design Report (“BODR”) that will project feature design development, engineering analyses and calculations to support design and operations. The BODR shall include a concept of the design and shall incorporate site or utility constraints that will impact the design. The BODR is intended to provide a succinct overview for development of the design and is not intended to be as detailed as the schematic design or future design submittals.
DPW: 850\ev\Council\2026\022426\Electrification and Energy Resiliency Projects at the MSC Att 4 Exh A
DPW: 850\ev\Council\2026\022426\Electrification and Energy Resiliency Projects at the MSC Att 4 Exh A
6. DESIGN DEVELOPMENT.
6.1 Design Submittals. Design-Builder shall submit the following to City for approval:
(a) 30% Construction Documents;
(b) 60% Construction Documents;
(c) 90% Construction Documents; and
(d) 100% Construction Documents.
6.2 30% Construction Documents.
(a) 30% design level documents shall include preliminary plans, including but not limited to, the following:
(i) Cover sheet
(ii) Drawing index
(iii) General sheet showing key design parameters and capacities (iv) Bridge plan
(b) Design-Builder shall describe their approach to procurement and delivery of materials for the Project following the 30% design level documents in an early procurement approach memorandum. All equipment that will be procured in advance of Phase 2 must be identified and documented. The memorandum shall list the specifications and identify drawings that are anticipated to be completed to assist with equipment procurement. Innovative and cost- effective procurement and delivery techniques should be described, especially those that may expedite the Project schedule.
6.3 60% Construction Documents.
(a) Design-Builder shall prepare 60% design documents for the Project based on the results of the 30% design level documents and as outlined below:
(i) Design-Builder shall prepare drawings in accordance with City standards and using computer aided drafting (CAD) and building information modeling (BIM) after submitting templates that demonstrate compliance with City standards. (ii) 60% design level documents shall include plans, sections, elevations, and applicable details including but not limited to, the following:
(1) Cover sheet
(2) Drawing index
(3) General sheet showing key design parameters and
capacities
DPW: 850\ev\Council\2026\022426\Electrification and Energy Resiliency Projects at the MSC Att 4 Exh A
(4)General sheet showing key design parameters and
capacities
(5)Demolition Plan
(6)Civil Design Drawings (Site improvement layouts/ Utility plans)
(7)Structural Design Drawings and calculations (if applicable) (8)Electrical Design Drawings and calculations
(iii) Design-Builder shall provide a complete list of specification divisions and sections to be included in the Construction Documents for City’s review. (iv) Design-Builder shall provide fully developed technical specifications for the Project.
(v) Design-Builder shall provide an equipment list and catalog cuts of major equipment, anticipated sole-source and any unusual equipment, and a summary of design and performance criteria for all equipment and materials.
6.4 90% Construction Documents. Design-Builder shall prepare substantially completed 90% design documents for the Project, developed by Professional Engineers licensed in California.
6.5 Workshops. Design-Builder shall schedule a workshop to take place following initial submittal of each design. At the workshop, Design-Builder shall present the design and any key components, provide an update on the estimated construction cost and key cost factors, and detail any changes from prior iterations.
6.6 City’s Review and Comments. Following the workshop, Design-Builder shall give City twenty (20) working days to review the design and provide comments.
6.7 Revisions. Design-Builder shall address all comments from City and provide revisions to the submittal in response to the comments. To the extent that implementing comments, or providing revisions, is not feasible or would result in negative cost or time impacts, Design-Builder shall meet with City to present solutions and resolve the issues. Design-Builder shall include adequate contingency within its Phase 1 CPM Schedule to respond to comments from City and to work through resolving any revisions
6.8 Approval. Each submittal is subject to approval by City, which will be conveyed by City’s Representative or designee.
(a) City’s Representative may make interim approvals of design modifications between submittals, as appropriate or as conducive to efficient design completion. However, interim approvals do not prevent City from commenting on approved matters when a design submittal is submitted.
(b) City’s review and approval of the design will not relieve Design-Builder from its responsibilities under the Contract. City’s review shall not be deemed an approval or waiver DPW: 850\ev\Council\2026\022426\Electrification and Energy Resiliency Projects at the MSC Att 4 Exh A
by City of any deviation from, or of the Design-Builder’s failure to comply with, any provision or requirement of the Contract, unless such deviation or failure has been clearly and expressly identified as such in writing in the document submitted by the Design-Builder and has been approved by express written consent of City, with a specific reference to the deviation.
6.9 100% Construction Documents.
(a) Design-Builder shall prepare and submit a fully completed set of 100% Construction Documents. The 100% submittal shall incorporate all City comments from the 90% review. The 100% submittal shall be ready to be constructed in the Design-Builder’s opinion. (b) Upon acceptance of the 100% Construction Documents, City will issue a written notice that the Design-Builder can release the drawings as “Construction Documents”, subject to incorporation of any City comments on the 100% Construction Documents. The Construction Documents shall not be released without written approval by City.
DPW: 850\ev\Council\2026\022426\Electrification and Energy Resiliency Projects at the MSC Att 4 Exh A
DPW: 850\ev\Council\2026\022426\Electrification and Energy Resiliency Projects at the MSC Att 4 Exh A
7. DEVELOPMENT OF A CONTRACTING PLAN.
7.1 General Requirements.
(a) Design-Builder shall develop an overall strategy and plan for bidding and constructing the Project taking into account factors affecting time for completing construction of the Project or the costs of constructing the Project. Design-Builder shall submit its written recommended bidding and construction strategy to City for review and approval. Design-Builder shall not solicit bids or procure Subcontractors for the Construction Work unless and until Design- Builder has submitted, and City has approved in writing, the bidding and construction strategy. (b) The contracting plan shall comply with the Contract Documents including without limitation Article 40 of the General Conditions.
7.2 Work Packages.
(a) Design-Builder shall develop Work Packages suitable for Self-Performed Construction Work and bidding by Subcontractors. Work Packages developed by Design-Builder shall be submitted to City for review and acceptance by City. City will complete review of the Work Packages and provide Design-Builder with comments, requested modifications and similar matters relating to the proposed Work Packages.
(b) Notwithstanding the foregoing provisions or any other provisions of this Contract, the review of Work Packages by City and acceptance of Work Packages by City: (a) shall not relieve Design-Builder of its responsibility under this Contract for developing Work Packages which shall incorporate all work, labor, materials, equipment and services necessary to construct the Project depicted in the Contract Documents; or (b) be deemed the assumption of responsibility by City for the completeness, accuracy or sufficiency of any Work Package or the totality of Work Packages developed by Design-Builder. Design-Builder shall modify the Work Packages as necessary to obtain City’s acceptance of the entirety of each Work Package and the entirety to all Work Packages. Costs for work, labor, materials or services indicated in the Design Documents issued for self-performed Work or bidding by Subcontractors which are not incorporated into a Work Package shall be the sole responsibility of Design-Builder.
7.3 Early Purchase Items or Early Construction Packages. (a) Design-Builder shall actively consider and recommend measures to accelerate completion of the Project and to achieve completion in the most efficient manner possible. Design-Builder shall therefore propose elements of the Project that can be completed as Early Purchase Items or Early Construction Packages during Phase 1. Design-Builder shall include proposed Early Purchase Items or Early Construction Packages options within the OWP and its initial Phase 1 CPM Schedule. The Phase 1 CPM Schedule shall be updated throughout the design phase to incorporate early work opportunities. Design-Builder shall consider and recommend the timing for Early Purchase Items or Early Construction Packages. The Early Purchase Items or Early Construction Packages shall not occur before necessary but shall be undertaken early enough to achieve scheduling efficiencies and reduce the time to achieve final completion.
(b) Early Construction Packages may consist of:
DPW: 850\ev\Council\2026\022426\Electrification and Energy Resiliency Projects at the MSC Att 4 Exh A
(i) Site preparation work, such as demolition, grading, utility removals or installations, or other work on-site that can be completed prior to final Construction Documents; or
(ii) Any other Work that may achieve efficiencies or reduce future delay risks.
(c) Early Purchase Items may consist of:
(i) Material procurement, particularly the purchase of “long lead” items, specialized products or equipment, or materials that may have foreseeable supply chain issues; or
(ii) Any other purchase that may achieve efficiencies or reduce future delay risks.
(d) Additional information and requirements for Early Purchase Items or Early Construction Packages are located in Article 40 of the General Conditions.
DPW: 850\ev\Council\2026\022426\Electrification and Energy Resiliency Projects at the MSC Att 4 Exh A
DPW: 850\ev\Council\2026\022426\Electrification and Energy Resiliency Projects at the MSC Att 4 Exh A
8. GMP PROPOSAL.
8.1 General. Design-Builder shall conduct all work necessary to develop, revise, and negotiate its GMP Proposal in accordance with the Contract Documents, including Article 40 of the General Conditions. Design-Builder shall develop the GMP Proposal on an Open Book Basis, providing City with full access to all details that make up the GMP Proposal. The GMP Proposal shall be made in accordance with the Guaranteed Maximum Price Cost Component Memorandum. All costs, bids, quotes, estimates and other information supporting the GMP Proposal shall be made available to City.
8.2 Phase 2 CPM Schedule. As part of its GMP Proposal, Design-Builder shall develop and submit a proposed Phase 2 CPM Schedule that includes contractual dates for key milestones including the Guaranteed Completion Date. The Phase 2 CPM Schedule shall meet the requirements of the Contract Documents.
8.3 Workshop. Following submittal of the GMP Proposal, Design-Builder shall schedule a workshop with City to discuss the GMP Proposal and how the Design-Builder arrived at the cost components. Design-Builder shall provide any information City requests for its review of the GMP.
8.4 Negotiations; Acceptance of GMP Proposal. If City requests to negotiate the GMP, Design-Builder shall facilitate a series of negotiation meetings. Design-Builder should anticipate up to three half-day sessions, with preparation time between each session for the parties to arrive at a final, agreed upon GMP. City may at any point following receipt of the GMP proposal, give Design-Builder notice of City’s acceptance. The foregoing shall comply with Article 40 of the General Conditions
8.5 City Council Approval. City may not be able to accept a GMP Proposal and enter into a GMP Amendment without authorization of the City Council at a duly noticed public meeting, with an advanced agenda report. Design-Builder shall incorporate City Council approval process into its schedule planning.
DPW: 850\ev\Council\2026\022426\Electrification and Energy Resiliency Projects at the MSC Att 4 Exh A
DPW: 850\ev\Council\2026\022426\Electrification and Energy Resiliency Projects at the MSC Att 4 Exh A
9. CONSTRUCTION.
9.1 Construction Work. If City accepts the GMP Proposal, Design-Builder shall complete construction of the Project in accordance with the approved design and the Contract Documents.
9.2 Preconstruction Submittals. Within 10 Days of City’s acceptance of the GMP Proposal, Design-Builder shall submit:
(a) Complete sets of the final Construction Documents, in an amount and form as directed by City;
(b) Copies of all permits and other governmental approvals; (c) Insurance certificates that are required prior to the start of construction; (d) Performance and payment bonds;
(e) The Phase 2 CPM Schedule;
(f) Any other documents required by City for submittal prior to the start of construction.
9.3 Notice to Proceed. Design-Builder shall commence Phase 2 Services in accordance with a Notice to Proceed with Phase 2 issued by City. The Guaranteed Completion Date shall be based on the date stated to commence Phase 2 in the Notice to Proceed or, if none is stated, on the date Phase 2 Services actually commences or the 10 Days after the Notice to Proceed, whichever is earlier. In the event that no Notice to Proceed is issued, the Guaranteed Completion Date shall be based on the date Phase 2 Services actually commences.