ATTACHMENT #6
DPW: 850\ev\Council\2026\022426\CI5473 CI5585 CI5726 CI5760\MSC Electrification Projects Att 6.docx
Project Name: Fleet Electrification and
Battery Storage Projects at the MSC
(CI5473, CI 5585, CI5726, CI5710, CI5760)
FIRST AMENDMENT TO
AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN THE CITY OF THOUSAND OAKS
AND
OPTONY, INC.
Contract No. 13946-2025
THIS FIRST AMENDMENT to the Agreement for Professional Services entered into between the CITY OF THOUSAND OAKS, a municipal corporation, (hereafter “City”) and OPTONY INC. (“Consultant”) and dated the 13th day of May 2025 (herein “Contract”) is made this 24th day of February 2026.
RECITALS
A. Section 5 of Contract, currently, and as may have been previously amended, provides for a termination date of May 1, 2028.
B. Section 3 (a) of Contract currently, and as may have been previously amended, provides for a not-to-exceed amount of $195,000.
C. City is in need of revising the Scope of Services, the Schedule of Fees, and the budget allocation to be performed under the present Contract, and Consultant is desirous of and receiving additional compensation for said extra services.
AGREEMENT TO AMEND
NOW, THEREFORE, the undersigned parties to Contract agree to amend Contract as described below:
Part 1. Section 2 of Contract is amended to include the additional scope of work generally encompassing analysis, coordination, and project assistance throughout the design, procurement, construction, and commissioning phases of the Fleet Electrification and Battery Storage Projects at the MSC (CI5473, CI5585, CI5726, CI5710, CI5760). The detailed scope of work of this additional work is attached hereto and incorporated herein as Exhibit A-1.
Part 2. The sum of $150,000 is hereby added to the Contract and Section 3(a) is hereby amended in part to read:
DPW: 850\ev\Council\2026\022426\Electrification and Energy Resiliency Projects at the MSC Att 6
(a)Maximum and Rate. The total compensation payable to Consultant by City for the services under this Agreement SHALL NOT EXCEED the sum of $345,000 (herein "not to exceed amount"), and shall be earned as the work progresses on the following basis:
Part 3. Exhibit B, Schedule of Fees, is hereby replaced by Exhibit B-1, attached hereto and incorporated herein.
Part 4. All terms used in Parts 1 through 3 above shall have the meanings ascribed thereto in Contract. Except as amended in Parts 1 through 3 above, all other sections, terms, obligations, duties, clauses, and provisions of Contract shall remain the same.
IN WITNESS WHEREOF, the parties execute this FIRST Amendment to Contract as of the date set forth above.
OPTONY, INC.
Byron Pakter, Chief Executive Officer
Jonathan Whelan, Corporation Secretary
CITY OF THOUSAND OAKS
________________________________
Mikey Taylor, Mayor
ATTEST:
Laura B. Maguire, City Clerk
DPW: 850\ev\Council\2026\022426\Electrification and Energy Resiliency Projects at the MSC Att 6
APPROVED AS TO ADMINISTRATION:
________________________________
Andrew P. Powers, City Manager
APPROVED BY DEPARTMENT HEAD:
Nader Heydari, PE,
Public Works Director
APPROVED AS TO FORM:
Office of the City Attorney
Tracy Friedl, Assistant City Attorney
DPW: 850\ev\Council\2026\022426\Electrification and Energy Resiliency Projects at the MSC Att 6
DPW: 850\ev\Council\2026\022426\Electrification and Energy Resiliency Projects at the MSC Att 6
EXHIBIT A-1
SCOPE OF WORK
Clean Power Alliance (CPA) Electrification Grant Technical Services CPA Technical Assistance (CPA Reimburses City)
Task 1 - RFP and Contractor Selection
a. Limited Optony Support:
i. Assist staff in composing RFP for design-build electrification project at MSC
ii. Organize and coordinate pre-proposal meeting logistics with City Project Manager
iii. Assist City Attorney’s Office to draft contract agreement with selected design-build contractor
iv. Coordinate interview logistics
b. Optony to Lead:
i. Draft addenda to RFP for staff approval and posting
ii. Coordinate proposal review with City Project Manager Task 2 - Contract Administration
a. Limited Optony Support:
i. Assist in the development of staff reports and City Council presentations needed for agreement and amendments
ii. Assist City’s Project Manager with final contract negotiations and agreement language with design-build contractor
iii. Develop invoice template
iv. Track preliminary notices from subcontractors
v. Verify payment and performance bond from contractor prior to start of construction
Task 3 – Optional extra services (CPA-approved reimbursable items) Unanticipated extra services necessary for completion of the contract. Must be pre- approved by CPA and the City.
DPW: 850\ev\Council\2026\022426\Electrification and Energy Resiliency Projects at the MSC Att 6
Construction Administration - City Funded
Task 4 - Project Design Review, Plan Check, and related meetings to support the Municipal Service Center (MSC) Design-Build EV electrification project. a. Expert, independent review of 30%, 60%, 90%, and 100% engineering documents, components, and system designs to ensure that they meet technical and contractual requirements and industry best practices. b. Evaluation of system safety and security measures to minimize risks from damage, theft, and third-party claims.
c. Recurring monthly project meetings
d. Workshop with City prior to design finalization
e. Support permitting process with City Building Division f. Support coordination of geotechnical and utility locating surveys performed by selected vendor(s)
Task 5 - Project Construction & Commissioning
a. Coordination of construction kickoff meeting with contractor and City b. Recurring biweekly project meetings
c. Oversee compliance inspections, change orders, and/or amendment review and negotiation with contractor, review progress payment requests d. Oversee and validate project commissioning
e. Optony to Lead:
i. project schedule
ii. review fabrication submittals,
iii. review construction submittals,
iv. hold pre-construction meeting,
v. coordinate site mobilization,
vi. coordinate and verify material delivery,
vii. coordinate construction activities with contractor, Facilities Division, and site staff,
viii. respond to and resolve unexpected incidents on site ix. conduct construction inspections (3 in total; additional inspections will be charged at $2,000 each)
f. Limited Optony Support:
i. review certified payrolls and submittal to DIR,
ii. coordinate Building Division inspections (electrical and structural, such as concrete and equipment pads),
iii. coordinate 3rd party material testing and inspections (structural, such as concrete carport foundations and roofs)
DPW: 850\ev\Council\2026\022426\Electrification and Energy Resiliency Projects at the MSC Att 6
Task 6 – Optional extra services (funded by City)
Related items falling outside the scope of the CPA electrification grant, including but not limited to analysis, coordination, and project assistance throughout the design, procurement, construction, and commissioning phases of the Fleet Electrification and Battery Storage Projects at the MSC (CI5473, CI5585, CI5726, CI5710, CI5760), or other projects/tasks as directed by the City.
DPW: 850\ev\Council\2026\022426\Electrification and Energy Resiliency Projects at the MSC Att 6
EXHIBIT B-1
SCHEDULE OF FEES
Fleet Electrification Services Reimbursed by CPA Grant* Task Hours Budget Requirements
1 RFP and Contractor Selection 130 $25,000
2 Contract Administration 100 $20,000
3 Extra Services (CPA approved items) 75 $15,000
Requires CPA
approval
Total CPA Grant Funded Portion $60,000
Additional MSC Design-Build Services – City Funded
Task Hours Budget Requirements
4 Project Design Review, Plan Check
and Related Meetings
220 $43,000 City Council
Approval and
Budget
Appropriation
5 Project Construction and
Commissioning
290 $57,000 City Council
Approval and
Budget
Appropriation
6 Extra Services for non-CPA
Approved tasks and Additional Site
Walks
$185,000 City Project
Manager Approval
Total City Funded Portion $285,000
Contract Total $345,000
Hourly rates for extra services work under Tasks 3 and 7.
Fee Schedule
Hourly
Rate
Officer in Charge $325
VP – Onsite
Energy $225
Director $210
Project Manager $200
Lead Analyst $190
Associate
Analyst $180
* Tasks 1-3 are preapproved for reimbursement by Clean Power Alliance DPW: 850\ev\Council\2026\022426\Electrification and Energy Resiliency Projects at the MSC Att 6
DPW: 850\ev\Council\2026\022426\Electrification and Energy Resiliency Projects at the MSC Att 6
DPW: 850\ev\Council\2026\022426\Electrification and Energy Resiliency Projects at the MSC Att 6