Thousand Oaks City Council Regular Meeting (Closed Session) - 5/20/2026 1:00:00 AM City Council
REGULAR MEETING
Tuesday, May 19, 2026
Andrew P. Fox City Council Chambers
2100 E. Thousand Oaks Blvd., Thousand Oaks, CA 91362
Closed Session: 5:00 PM (as needed, see below)
Regular Session: 6:00 PM
Mikey Taylor, Mayor
Bob Engler
, Mayor Pro Tem
Al Adam, Councilmember
David Newman
, Councilmember
C. Tie Gutierrez, Councilmember
Executive Team
Andrew P. Powers, City Manager
Tracy M. Noonan, City Attorney
Ingrid Hardy, Assistant City Manager
Akbar Alikhan, Assistant City Manager
Laura B. Maguire, City Clerk
Jaime Boscarino, Finance Dir./City Treasurer
Kelvin Parker, Community Development Director
Nader Heydari, Public Works Director
Jonathan Serret, Cultural & Community Services Director Jeanette D. Green, Human Resources Director
Anthony Moore, Chief Technology Officer
Alexandra South, Strategic Communications/Public Affairs Dir.
Jeremy Paris, Police Chief
Jeff Shea, Fire Chief
Jim Friedl, General Manager, CRPD
MISSION STATEMENT:
Extraordinary Service to the Citizens We Serve is Our Purpose The following is provided to assist with public participation:
AMERICANS WITH DISABILITIES ACT (ADA)
:
In compliance with ADA, if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department (805) 449-2151 within 48 hours prior to the meeting.
AGENDA AVAILABILITY
:
The City Council Agenda is posted at the entry to the Civic Arts Plaza/City Hall, 2100 E. Thousand Oaks Boulevard, Thousand Oaks [main posting location pursuant to the Brown Act, G.C. 54954.2(a)]. Agenda packet and “Live and Archived” meetings and minutes are available on the City’s website at www.toaks.g
ov
. Televised City Council Meetings are broadcast live and re-broadcast Thursdays at 6:00 p.m. and Sundays at 10:00 a.m. and 6:00 p.m. on TV (Frontier Channel 3, Spectrum Channel 10). Meeting videos are also available on YouTube (CTO Meetings) immediately following the live broadcast.
DISCLOSURE OF CAMPAIGN CONTRIBUTIONS/LEVINE ACT/GOVERNMENT CODE SECTION 84308 :
Pursuant to Government Code section 84308, City Councilmembers are disqualified from participating in any Agenda item involving contracts (excluding competitively bid, labor, and personal employment contracts), franchise agreements, discretionary land use entitlements, and other permits, licenses and entitlements if the Councilmember received more than $500 (aggregated) in campaign contributions from the applicant or party, an agent of the applicant/party, or any financially-interested participant who actively supports or opposes the matter on the Agenda within the preceding 12 months.
Financially-interested participants include those with (i) an interest in property located within 500 feet of the property at issue on the Agenda, (ii) an economic interest in a business entity that may be impacted as a result of the decision, or (iii) a business relationship with the applicant/contractor that may result in additional services provided to the applicant/contractor.
Councilmembers who have received campaign contributions totaling more than $500 (aggregated) are required to publicly disclose that fact for the official record of that Agenda item and are prohibited from making, participating in the making, or attempting to influence any decision on that Agenda item.
PUBLIC PARTY & PARTICIPANT DISCLOSURE OBLIGATIONS
:
Applicants, parties, and their agents who have made campaign contributions totaling more than $500 (aggregated) to a Councilmember within the preceding 12 months must publicly disclose that fact for the official record of that Agenda item. Disclosures must include the amount of the campaign contribution and identify the recipient Councilmember. The disclosure may be made either in writing to the City Clerk prior to the Agenda item consideration, or by verbal disclosure at the time of the Agenda item consideration.
Financially-interested participants are strongly urged to disclose on the record of that Agenda item any contribution of more than $500 (aggregated) made by them or their agent to any Councilmember within the preceding 12 months.
The foregoing statements do not constitute legal advice, and parties and participants are urged to consult with their own legal counsel regarding the requirements of the law.
City Council Agenda items subject to the Levine Act are marked with the following notation on the Agenda: LEVINE ACT ITEM: Yes
PUBLIC INPUT
:
To provide your comments to the City Councilmembers please submit comments via the online Comment Form
by 4:30 p.m. on the day of the meeting. Written comment cards will also be available for submission at the meeting. The Brown Act prohibits a person from having to register to attend a City Council meeting. The Zoom app requires registration if you would like to attend via video/teleconference. If you do not wish to register to attend the City Council meeting via Zoom, City Council chambers is open and accessible. If you would like to speak REMOTELY (NOT in person) on an agenda item during the meeting, please complete the online Speaker
Form
by 4:30 p.m. on the day of the meeting (you will be asked to provide an email address and telephone number). Be advised that those participating via Zoom do so at their own risk. If you would like to speak IN PERSON on an item, speaker cards will be available at the meeting and MUST be submitted in person. Doors open half an hour before meeting start time. Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk Department at cityclerk@toaks.
gov
or call (805) 449-2151.
Public Input is governed by City policy, including but not limited to Resolution Nos. 2011-067 and 2023-008, and Ordinance No. 1711-NS. In addition, it is the policy of the City of Thousand Oaks that all employees are to be treated with respect and dignity. Actual or perceived discrimination and/or harassment of an employee on the basis of race, religious creed, color, national origin, ancestry, disability, medical condition, marital status, sex, sexual orientation, or age will not be tolerated.
The City of Thousand Oaks has an affirmative duty to maintain a working environment that is free from harassment. It is inappropriate to use words, gestures, and actions which tend to annoy, alarm, or abuse another person or have the effect of creating an intimidating, hostile or offensive environment or unreasonably interfere with work.
Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions and will be printed/posted as submitted.
SPANISH INTERPRETATION
:
If you need interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at (805) 449-2151 or by email at cityclerk@toaks.
gov
. Notification of at least 48 hours will usually enable the City to make arrangements.
INTERPRETACIÓN AL ESPAÑOL
:
Si necesita una interpretación del español al inglés para sus comunicaciones al Consejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (805) 449-2151 o por correo electrónico a cityclerk@toaks.
gov
. Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios.
CONSENT CALENDAR
:
Matters listed on Consent Calendar that do not require significant reporting and/or discussion for decision or considered to be routine, will be approved by one motion as recommended. There will be no separate discussion unless Councilmember or staff member requests separate discussion prior to approval.
SUPPLEMENTAL INFORMATION
:
Any agenda related information received and distributed to the City Council after the Agenda Packet is produced is included in Supplemental Packets. Supplemental Packets are produced as needed, typically a minimum of two – one available on the Thursday preceding the City Council meeting and the second on Tuesday at the meeting. Both the Thursday and Tuesday Supplemental Packets are available for public review on the City’s website.
JUDICIAL REVIEW
:
Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing or issue listed on this Agenda may be subject to the 90-day filing period, of and governed by, Code of Civil Procedure Section 1094.6. Also refer to TOMC Section 1-4.05.
1. CALL TO ORDER: 6:00 p.m.
2. ROLL CALL:
3. CLOSED SESSION: None
4. CLOSED SESSION REPORT: None
5. PLEDGE OF ALLEGIANCE:
6. ANNOUNCEMENTS FOR CONTINUANCE OF ANY PUBLIC HEARING, AGENDA ITEM OR REMOTE PARTICIPATION:
7. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS:
A.
Conejo Open Space Foundation Trails Education Days Writing Contest Winners B.
Edison Scholarship Award
8. PUBLIC COMMENTS: To be heard before 6:45 p.m. If additional speakers for public comments remain at 6:45 p.m., remainder of speakers may be called at the end of the meeting. (Resolution Nos. 2011-067/2023-008)
9. CONSENT CALENDAR:
A.
General, Utilities, Golf Course, and Theatres Demands
RECOMMENDATION:
Ratify April 29, 2026, May 6, 2026, and May 13, 2026; approve May 20, 2026, May 27, 2026, and June 3, 2026, subject to review and ratification LEVINE ACT ITEM: No
B.
Minutes of City Council meeting of May 12, 2026
RECOMMENDATION:
Approve
LEVINE ACT ITEM: No
05-12-2026 Draft Minutes
C.
FY 2026-27 Pavement Program (CI 5735, MI 2661)
RESOLUTION ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2026-27 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017 RECOMMENDATION:
1. Adopt resolution approving the FY 2026-27 list of streets proposed to receive Senate Bill (SB) 1 Road Maintenance and Rehabilitation Account (RMRA) funding for the 2026 Pavement Program (CI 5735, MI 2661).
2. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).
LEVINE ACT ITEM:
No
Staff Report
Attachment 1 SB 1 Resolution
D.
Emergency Communications Site License Agreement – 1619 Grissom Street RECOMMENDATION:
1. Approve License Agreement with the Conejo Recreation and Park District (CRPD) for a ten-year term to access the City’s parcel at 1619 Grissom Street (Grissom Reservoir site), commencing May 20, 2026, and ending June 30, 2036.
2. Delegate authority to the City Manager to execute future amendments.
3. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).
LEVINE ACT ITEM:
No
Staff Report
Attachment 1 License Agreement with CRPD
E.
Out of Agency Wastewater Service Agreement – Calle Arroyo APN 663-0-122-095 (Family Trust Hewitt) RECOMMENDATION:
1. Approve an Out of Agency Service Agreement (OASA) with Family Trust Hewitt to provide wastewater service for a new single-family residence on Calle Arroyo (APN 663-0-122-095) in the unincorporated Lynn Ranch area adjacent to the City of Thousand Oaks.
2. Authorize City Engineer to apply for an OASA with the Ventura Local Agency Formation Commission (LAFCo) and execute all required documents.
3. Authorize City Manager to execute Indemnity Agreement with LAFCo.
4. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM:
No
Staff Report
Attachment 1 Vicinity and Location Maps
Attachment 2 OASA
Attachment 3 LAFCo for OASA
F.
Microsoft Licenses Renewal
RECOMMENDATION:
1. Approve a “piggyback” agreement with SHI International Corp. (SHI), Somerset, NJ, to utilize County of Riverside Agreement No. ITARC-00929, under Microsoft Enterprise Agreement No. 8084445, for renewal of the City’s Microsoft licensing and maintenance services, in the amount of $1,196,769 plus extra services of $119,677 for a total not-to-exceed amount of $1,316,446 for the period of June 1, 2026, through May 31, 2029.
2. Approve budget appropriation for FY 2025-26 in the amount of $150,000 from A/C #001-0000-311-1000 (General Fund Balance) to A/C #001-3410-612-6210 (General Fund, Computer Software Licenses) and budget appropriation in FY 2026-27 in the amount of $37,900 from A/C #001-0000-311-1000 (General Fund Balance) to A/C #001-3410-612-6210 (General Fund, Computer Software Licenses).
3. Authorize expenditure in an amount not to exceed $1,316,446 from A/C #001-3410-612-6210 (General Fund, Computer Software Maintenance) to pay for licenses in FY 2025-26, FY 2026-27, and FY 2027-28.
4. Authorize the City Manager, or designee, to execute purchase documents with SHI within the established not-to-exceed limit, including adjustments to quantities and substitution of equivalent Microsoft products and services during the agreement term.
5. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM:
Yes
Staff Report
Attachment 1 Piggyback Agreement
Attachment 2 Levine Act Form
G.
FY 2026-27 Top Ten Priorities, FY 2025-26 & FY 2026-27 Citywide Goals and Council Norms RECOMMENDATION:
Approve City Council Top Ten Priorities for FY 2026-27 and reaffirm Citywide Goals for FY 2025-26 and FY 2026-27 and City Council Norms.
Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM:
No
Staff Report
Attachment 1 Proposed Citywide FY 26 27 Proposed Priorities Attachment 2 FY 25 26 and FY 26 27 Citywide Goals
Attachment 3 City Council Norms
H.
Second Amendment to Building Mechanical Systems Services Agreement RECOMMENDATION:
1. Approve Second Amendment to General Services Agreement with Mesa Energy Systems, Inc., DBA Emcor Services Mesa Energy of Thousand Oaks, CA (Contract No. 13244-2023) in the amount of $150,000 for a revised not-to-exceed amount of $708,854.
2. Approve budget appropriation and authorize expenditure in FY 2026-27 in the amount of $75,000 from A/C #001-0000-311-1000 (General Fund – Fund Balance) as follows: $60,000 to A/C #001-3594-612-5621 (General Fund – Contracted Services – HVAC) and $15,000 to A/C #001-3592-631-5621 (General Fund – Contracted Services – HVAC).
3. Authorize expenditure in FY 2025-26 in the amount of $75,000 as follows: $40,000 to A/C #001-3594-612-5621 (General Fund – Contracted Services – HVAC) and $35,000 to A/C #001-3592-612-5621 (General Fund – Contracted Services – HVAC).
4. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: Yes
Staff Report
Attachment 1 Second Amendment
Attachment 2 Levine Act Form
10. PUBLIC HEARINGS: None
11. STUDY SESSIONS: None
12. DEPARTMENT REPORTS:
A.
November 3, 2026, General Municipal Election and League of Women Voters Candidate Forum RESOLUTION CALLING AND GIVING NOTICE OF HOLDING OF GENERAL MUNICIPAL ELECTION TO BE HELD TUESDAY, NOVEMBER 3, 2026, FOR ELECTION OF THREE COUNCILMEMBERS FOR FOUR-YEAR TERMS REPRESENTING DISTRICTS 1, 2, AND 3 AS REQUIRED BY LAWS OF STATE OF CALIFORNIA RELATING TO GENERAL LAW CITIES RESOLUTION REQUESTING VENTURA COUNTY BOARD OF SUPERVISORS TO CONSOLIDATE GENERAL MUNICIPAL ELECTION TO BE HELD TUESDAY, NOVEMBER 3, 2026, WITH STATEWIDE GUBERNATORIAL GENERAL ELECTION TO BE HELD ON SAME DATE PURSUANT TO CALIFORNIA ELECTIONS CODE § 1
0403
RESOLUTION ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATE STATEMENTS SUBMITTED TO VOTERS AT ELECTION TO BE HELD TUESDAY, NOVEMBER 3, 2026 RECOMMENDATION:
1. Adopt resolution calling for and giving notice of a General Municipal Election on November 3, 2026, to elect three Councilmembers (Districts 1, 2, and 3).
2. Adopt resolution requesting consolidation of the General Municipal Election with the Statewide Gubernatorial General Election (including contract with Ventura County for Election Services).
3. Adopt resolution adopting candidate statement guidelines and costs.
4. Authorize expenditure in an amount not to exceed $50,000 in FY 2026-27 from A/C #001-2110-611-6910 (General Fund - Election Costs) for contract services with Ventura County Elections Division.
5. Authorize expenditure in the amount of $3,200 in FY 2026-27 from A/C #001-2110-611-6910 (General Fund - Election Costs) and approve, upon request, League of Women Voters’ (LWV) use of the Scherr Forum Theatre and Thousand Oaks Television (TOTV) for a televised Candidate Forum on a date to be determined contingent on theatre availability.
6. Find that this is not a project as defined by the California Environmental Quality Act.
LEVINE ACT ITEM:
No
Staff Report
Attachment 1 Resolution Calling For and Giving Notice of Election Attachment 2 Resolution No 2018 033
Attachment 3 Resolution Requesting Consolidation of Election Attachment 4 Resolution Adopting Regulations for Candidate Statements
13. COMMITTEE/COMMISSION/BOARD REPORTS: None
14. CITY COUNCIL AS SUCCESSOR AGENCY TO THOUSAND OAKS REDEVELOPMENT AGENCY REPORTS: None
15. COUNCIL ISSUES/RECOMMENDATIONS:
A.
League of California Cities City Leaders Summit – April 22-24, 2026 RECOMMENDATION:
Receive report.
Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM:
No
Staff Report
Attachment 1 Cal Cities 2026 Legislative Priorities
16. CITY MANAGER:
A.
Announcements and upcoming issues
17. PUBLIC NOTICES: None
18. ADJOURNMENT: Adjourn to Regular Meeting June 9, 2026 Agenda Post Date/Time: May 14, 2026, 5:00P.M.
CCD:610-70\h:\common\agenda\2026\05-19-26.docx