1 Council on Aging
Annual Report
Presented by 2025-26 Council on Aging
Chair Dorothy Hatfield
Chair: Dorothy Hatfield
Vice Chair: Joseph Donohue
Commissioners: Linda Bonilla, Pamela Davis, Penny Greenblatt, Jean Kammerer, Patricia Lownes, Karen Pavic-Zabinski, Nivedita Vaidya 2025-26 Council on Aging
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Council on Aging Annual Report
PresenterTopicMonth
Andrea Delgadillo-Velazquez, Sr. Communications &
Marketing Analyst, City of Thousand OaksCity of Thousand Oaks CommunicationsSeptember 2025
Noel Doran, Assistant City Attorney, City of Thousand
OaksBrown Act OverviewOctober
2025
Andrea Gallagher, President, Senior ConcernsConejo Valley Senior Concerns ServicesNovember 2025
Julie Spivack, Program Director, Conejo Senior
Volunteer Program, Conejo Senior Volunteer ProgramDecember 2025
Rick Schroeder, President & CEO, Many MansionsMany Mansions ServicesJanuary 2026
No SpeakerFebruary
2026
Sarah Hawkins, Executive Director and Debbie Kahn,
Patient Education Specialist, Conejo Free ClinicConejo Free Clinic ServicesMarch 2026
Beckie Cramer, Executive Director, Gold Coast Veterans
FoundationGold Coast Veterans FoundationApril
2026
Sr. Deputy Ethan Battle, Ventura County Sheriff’s OfficeThousand Oaks Police Department Vulnerable Populations Unit
May
2026
Tim Duerr, Recreation & Community Services Manager,
Conejo Recreation & Park District
Conejo Recreation & Park District
Services
June
2026
• Ventura County Area Agency on Aging (VCAAA) –
COA Commissioner Nivedita Vaidya and Resident
Representative Stephanie Belding
• Goebel Center Commission (GSCC) –
Commissioner Jean Kammerer and Chair Dorothy
Hatfield
• CSVP – Commissioner Karen Pavic-Zabinski
• CRPD – Commissioner Patti Lownes
• Conejo Free Clinic – Commissioner Pamela Davis
• Senior Concerns – Vice Chair Joseph Donohue
and Commissioner Nivedita Vaidya
• Many Mansions – Commissioner Penny
Greenblatt
Council on Aging
Liaison Role
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May is Older Americans Month
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Council on Aging Older Adult Resource Directory
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Council on
Aging 2025-26
Project
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1 2026-27 Community Social
Services Grant (CSSG)
Presented by Community Funding Review Committee (CFRC) Chair Kyle Rohrbach
• Provides $200,000 in annual
support for social service
agencies who offer essential
public and social services to
lower-income persons
• Grants of up to $10,000
available to local non-profits
Community Social
Services Grant
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• Applications accepted between
March 16 – April 16, 2026
• Email notifications, press
release, e-newsletter, and
social media announcements
• FY2026-27 Community Grant
Application Workshop was held
on February 3, 2026, and
posted on the City’s website
Community Social Services
Grant
3 • 34 applications reviewed and
ranked by CFRC Committee
• Total requests $314,335.79
• CFRC recommends awarding a
total of $199,952.90 to 34
applicants based on evaluation
criteria
Community Social
Services Grant
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Community Social Services Grant
FY2026-27 Recommended Grantees
5 Podium MovementMany MansionsWestminster Free Clinic
Senior Alliance for
Empowerment (SAFE)
Livingston Memorial Visiting
Nurse Association & Hospice
Assistance League of Conejo
Valley
Southeast Ventura County
YMCA
Conejo Valley Senior Concerns-
Adult Day ProgramConejo Free Clinic
James StorehouseHabitat for HumanityBoys & Girls Clubs
Grey Law of Ventura CountyArt TrekManna
Buen VecinoGold Coast Veterans FoundationAdelante Comunidad Conejo KaIND GivingSt. Paschal Baylon – SVdPConejo Valley Senior Concerns – Senior Advocacy Services
California Lutheran UniversitySleep in Heavenly PeaceTurning Point Foundation Girl Scouts of CA’s Central
CoastCancer Support Community Interface Children & Family Services
Special Needs Aquatic ProgramConejo Community OutreachSVdP – St. Julie Billiart Momentum AgenciesVilla Esperanza Services
Harbor HouseHospice of the Conejo
1. Approve Community Social Se rvices Grants Totaling $199,952.90
2. Authorize the City Manager or designee to execute Community Social Services Grant agreements with grantees
3. Authorize expenditure in th e amount of $199,952.90 from A/C #001-0970-646-5920 (SS2027, General Fund - Community
Endowment Grant Account) for Community Social Service Grants.
4. Find that this action is not a project as defined under the California Environmental Quality Act
Recommendations
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Thank you!
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Assembly Bill 2561
FY 2025-26 Annual Report
June 9, 2026 Public Hearing
• On September 22, 2024, Governor Newsom signed into law Assembly Bill 2561 (AB 2561), requiring public agencies to report on “the status of vacancies and recruitment and retention efforts.”
• The intent of the bill was to ensure that public agency operations are appropriately staffed and that high vacancy rates do not undermine public employee labor relations.
• AB 2561 requires public agencies to present this information at least once per fiscal year. This presentation is intended to satisfy the requirement for FY 2025-
26. AB 2561
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2 ITEM 10A
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•AB 2561 entitles recognized employee organizations to present at the hearing. The Department of Human Resources provided notice of this public hearing to the City’s three employee associations on May 21, 2026 including information on their right to present.•20 percent rule: If the number of job vacancies within a single bargaining unit meets or exceeds 20 percent of the total number of authorized full-time positions, public agencies, upon request of the recognized employee organization, must include specified information during the public hearing as outlined in the bill.•None of the City’s bargaining units meet or exceed the 20% vacancy threshold that would trigger these special reporting requirements.AB 25613 4•The City has 401 positions, with an overall vacancy rate of 5.67%.Vacancy Rate Overview% Vacant# of Vacancies# of PositionsBargainingUnit4.57%10219TOCEA8.42%895TOMA5.41%474SMA3 4 3
6/9/2026
•The City employs various recruitment methods including advertising on job boards, social media, participation in job fairs, and investments in technology alongside a highly competitive total compensation package to attract top talent.•In addition to the total compensation package, the City seeks to retain employees through various activities and programs designed to foster engagement, connection, and professional development. •The City remains an employer of choice for the Ventura County region and beyond and we continue to endeavor to recruit and retain top talent to serve our residents and organization.Recruitment and Retention Strategies5 Thank you!5
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ITEM 10B
Presented By: Miguel Chavez, Senior Analyst
Nader Heydari, Public Works Director
June 09, 2026
Landscape and Lighting
Assessment District No. 79-2
Public Hearing and Annual Levy
FYs 2026-2027 Landscape & Lighting
Assessment Process
2 Landscape and
Lighting
Assessment
District No. 79-2
FY 2026-27
Deadline to Submit
Documents and
Data to County
Landscape and
Lighting
Assessment
District No. 79-2
FY 2026-27
Initiating
Assessments
Landscape and
Lighting
Assessment
District No. 79-2
FY 2026-27
Public Hearing
and
Annual Levy
July 6, 2026April 14, 2026 June 9, 2026
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•39 zones and 4 subzones•18,667 parcels assessed•Appx. 43% of all properties•27,000+ street trees•17.5M sq. ft. landscaped areasLandscape Districts At a Glance3 •Improvements funded by District assessments provide special benefits to properties within the zone•Special benefits include:•Aesthetic value of green space•Improved aesthetic appeal of nearby parcels•Enhanced adaptation of the urban environment •Improved erosion resistance•Improved dust and debris control•Improved traffic circulation, driver awareness, and reduced accidents•Reduced noise and air pollution•Enhanced sense of pride within the development and communityLandscape Assessments District Overview43 4 3
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•Six lighting zones•36,043 assessed parcels •Appx. 84% of all properties are assessed for lighting•Nearly 8,000 streetlights•136 traffic signals•40 lighted ped crossings along public streetsLighting DistrictsAt a Glance5 •Improvements funded by District assessments provide special benefits to properties within the zone•Special benefits include:•Enhanced convenience, safety, and security of property, improvements, and goods•Improved deterrence of crime and support for police protection•Increased nighttime safety on roads and highways•Improved visibility for pedestrians and motorists•Improved ingress to and egress from property•Reduced vandalism and other criminal acts causing damage to property and improvements•Improved traffic circulation and reduced nighttime accidents and property loss•Increased support for nighttime business activity in commercial areasLighting Assessments District Overview65 6 4
6/9/2026
•Annual LLAD assessments adjust automatically under the voter-approved formula•Why: Helps maintain landscape and lighting services as inflation increases operating costs•How: Annual adjustment = greater of 3.0% or local CPI•This year: Local CPI = 3.02%•Result: Maximum assessment rates proposed to increase by 3.02% for FY 2026–27District Information for FY 2026-277 Proposed Annual Assessment Rates(Typical Single Family Home)8District Fiscal Year Average Rate Maximum RateLandscapingFY25-26 $374.02 $606.00FY26-27 $385.29 $624.28Annual Increase$11.27 $18.28LightingFY25-26 $20.30 $20.30FY26-27 $20.92 $20.92Annual Increase$0.62 $0.62 7 8
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Project FY2025-27*•CI5654- Kanan Road Landscape Improvements $4,400,000•CI5652- Westlake Boulevard Landscape Improvements $3,470,000•CI5691- Woodcrete Fence Replacement FY 2025-27 $ 500,000•CI5690- Hampshire Road Landscape Improvements ($2.8M in FY2027-28) $ 450,000•CI5768- Landscape Miscellaneous Improvements Citywide FY 2025-27 $ 400,000•CI5769- Janss Road Open Space Parcel Conversion $ 100,000•CI5661- Municipal Service Center Storm Water Quality Improvements $ 45,000•CI5585- Municipal Service Center Microgrid and Backup Power $ 10,000Combined Total: $9,375,000*FY2025-27 budget only, excludes carry-overLandscape District Projects Included in the FY 2025–27 CIP Budget Project FY2025-27*•CI5819- Emergency Generators for Traffic Signals $250,000•CI5728- Traffic Signal Conduit Replacement FY 2025-27 $200,000•CI5730- Traffic Signal Modifications and Upgrades FY 2025-27 $200,000•CI5733- Traffic Signal Cabinet Replacements FY 2025-27 $120,000•CI5724- Hwy 23/Olsen Road NB Off Signal Modification $100,000•CI5729- Traffic Signal Fiber Optics and Wireless Communications Installation FY 2025-27 $ 80,000•CI5585- Municipal Service Center Microgrid and Backup Power $ 40,000•MI2657- Signal Equipment Upgrades/Maintenance 2025-27 $500,000•MI2658- Traffic Signal Painting and Restoration 2025-27 $400,000•MI2692- Retroreflective Backplate for Traffic Signals 2025-27 $300,000Combined Total: $2,190,000*FY2025-27 budget only, excludes carry-overLighting District Projects Included in the FY 2025–27 CIP Budget9 10 6
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•New Landscape Zone 40 proposed for FY 2026-27•Located at the former Timber School site near Newbury Road and Kelley Road•Two assessed parcels, representing 173.11 Equivalent Benefit Units•Funds maintenance and long-term renewal of public improvements, including sidewalks, stamped concrete, curb and gutter, six street trees, and one streetlightAnnexation Zone 4011 •Utility, contract, labor, and materials costs continue to rise faster than assessment revenue limits•Lighting District operations continue to rely on property tax support where assessments do not fully cover costs•Water-efficient landscape rehabilitation and irrigation upgrades require ongoing capital investment•Wildfire risk and Public Safety Power Shutoff events increase the need for resiliency improvements, including backup power at critical locations•Long-term district sustainability depends on balancing service levels, infrastructure needs, and legally allowable assessment adjustmentsFuture Challenges for LLAD1211 12 7
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•Confirm approval of the Final Engineer’s Report for LLAD No. 79-2 FY 2026–27 Assessments•Adopt resolutions approving the Engineer’s Report and ordering the annual levy of assessments•Confirm approval of the Final Annexation Engineer’s Report•Tabulate assessment ballots and declare the results•If no majority protest, adopt the resolution ordering the annexation and levy of assessments•Authorize execution of the Billing of Direct Assessments Agreement•Find the action is not a project under CEQARecommendations Questions?14
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1 ITEM 10C
City of Thousand Oaks:
2025 Urban Water
Management Plan
Public Hearing June 09, 2026
Nader Heydari – Public Works Director
Mike Devlahovich – Utilities Superintendent
Bret Sherman – Utilities Maintenance Supervisor
2025 Urban Water Management
Plan (UWMP)
2025 Water Shortage
Contingency Plan (WSCP)
Items proposed for Adoption by City Council
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•Provides framework for long-term water resource planning (25-year forcast)•Required by water suppliers serving ≥3,000 connections OR ≥3,000 acre-feet per year (AFY)•Updates required every 5 years under UWMP Act•State grant funding and loan eligibility •DWR submittal deadline: July 1, 2026What is the UWMP?3 •Agency’s Water Story•Planning for reliable water supply to meet demands and supports future planning•Capital Improvements Programs and Master Planning •Financial Planning (rate studies) •Water Supply Assessment •Regional/Local Water Supply Reliability •Water Balance for Agency•State Grants and Loans •Public Document Referenced by OthersPurpose of UWMPs43 4 3
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A Brief History of Urban Water Management Plans5
UWMP Act established (20–25 year planning horizon)1983Added SBx7-7 water use efficiency (20x2020); conservation targets required2010 UWMPsExpanded shortage planning; recycled water coordination; and optional energy analysis2015 UWMPsAdded Lay Person’s description; WSCP and drought risk assessment formalized; water loss reporting; groundwater supply coordination; required energy analysis2020 UWMPsNo major changes to 2020 framework; Additional reporting compliance with Water Loss Standards2025 UWMPs •Service area description, population projections•Past and Projected Water use•Existing and Planned Water Supplies•Long-term water supply during normal and drought conditions•Short-term (5-year) Drought Risk Assessment•Water Shortage Contingency Plan•Demand management measures (DMM)UWMP Requirements65 6 4
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•1. 2025 population estimate of service area:•2025 population estimate was derived from 2020 U.S. Census data and 2020 -2025 water service connection records.•2. Future growth projections:•Growth projections based on Connect SoCal 2024 Regional Transportation Plan/Sustainable Communities Strategy •2030 to 2035: 0.10% annual change•2035 to 2050: -0.16% annual change•Lower than previous planning estimates using the latest projections due to recent population changes and trends in Ventura CountyPopulation Assessment7PopulationYear54,770 202555,043 203055,315 203554,869 204054,422 204553,976 2050 •Historical water use•Accounts for conservation •Post-drought demand hardening•Growth projections •Population growth rate applied to current demands•Includes planned conservation required to meet State Conservation Regs by 2035•Since 2021 there has been appx. 20% decrease in water use•Since 2007 there has been nearly 40% decrease in water useDemand Projections8 02,0004,0006,0008,00010,00012,00014,00016,0002010 2015 2020 2025 2030 2035 2040 2045 2050Total Water USe (AFY)HistoricProjected7 8 5
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•The City’s current and future water supplies are imported supplies from Calleguas MWD•Available to meet full City demands during a normal, single-dry year, and the first four years of five consecutive dry-years•Up to 15% conservation projected during the fifth year of a drought to mitigation supply shortages•Drought risk assessment projects there are no shortages with drought conditions over the next five yearsWater Supply Reliability9 •WSCP is the City’s plan of action for water shortage events•Stand-alone document included as Appendix H of the UWMP•Updated response actions to align with Water Conservation Ordinance (Ord. 1705-NS): •Voluntary and mandatory conservation (limit outdoor irrigation)•Public outreach and communication •Operational changes, agency actions•Supply augmentation action Water Shortage Contingency Plan (WSCP)10Six Standard Shortage LevelsPercent Shortage RangeWater Shortage LevelUp to 10%Level 111-20%Level 221-30%Level 331-40%Level 441-50%Level 5>50%Level 69 10 6
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•The City’s current and future demand management measures include: •Water waste prevention ordinances•Automated Metering Reading/ Infrastructure Metering•Conservation pricing•Public education and outreach•Programs to assess and manage distribution system real loss•Water conservation hotline and rebates•Rebates are available to the City’s customers through Metropolitan’s regional “BeWaterWise” Rebate ProgramDemand Management Measures11 Questions?11
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6/9/2026
Technological Disruption
Guidelines for City Council
Meetings
(Senate Bill 707)
June 9, 2026
• Signed October 3, 2025
• Amended The Ralph M. Brown Act
• Increase public engagement
• Technological advancements
• Defines eligible legislative body
• Hybrid meeting requirement
• Disruption policy requirement
2 Senate Bill 707
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Item No. 12A
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On or before July 1, 2026, the eligible
legislative body must approve the
policy at a noticed public meeting in
open session, not on the consent
calendar.
3 •Procedures for recessing the
meeting.
•Efforts to restore service.
•Procedures for reconvening
the meeting.
•Documentation of the
disruption.
Policy Requirements
•Mayor or City Clerk will announce the disruption.
•Mayor will call for a recess.
•During the recess, staff will troubleshoot the disruption. •Meeting will continue if service is restored within one hour. •After an hour, City Council may:
• Adjourn the meeting
• Extend the recess
• Continue the meeting by adopting a finding and voting to recovene. •Restoration efforts must be documented.
Policy Summary
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Recommendation:
5 1. Adopt resolution approving policy as required by Senate Bill 707.
2. Find that this is not a project as defined by the California Environmental Quality Act.
Thank you!
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