TO:Andrew P. Powers, City Manager
FROM:Jaime Boscarino, Finance Director
DATE:June 9, 2026
SUBJECT: Elevator Services Agreement at Various City Facilities RECOMMENDATION:
1. Authorize “piggyback” agreement with Specialized Elevator Services, LLC, of Santa Fe Springs, CA, utilizing City of Long Beach Contract No. 37458 through Axia Cooperative for elevator maintenance and repair services in the amounts of $145,596 for base contract services, and $379,950 for extra services for a not-to- exceed amount of $525,546 with a term of July 1, 2026 through September 30, 2027, with three one-year options to extend the agreement through September 30, 2030.
2. Approve a master intergovernmental cooperative purchasing agreement with Axia Cooperative (Nashville, TN) to enable City participation in Axia’s cooperative purchasing program administered by Axia Cooperative.
3. Authorize budget appropriation in FY 2026-27 in the amount of $58,400 from A/C #001-0000-311-1000 (General Fund – Fund Balance) to various General Fund Accounts for elevator maintenance and repair services, as outlined in the report.
4. Authorize expenditure in the amount of $129,576 in FY 2026-27 as follows:
$35,826 for base contract services, and $93,750 for extra services from various General Fund accounts, as outlined in the report.
5. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: Yes
FINANCIAL IMPACT:
$58,400 Increase to FY 2026-27 General Fund Budget. $58,400 increase to the Adopted FY 2026-27 General Fund Budget is requested. $71,210 is included in various accounts in the Adopted FY 2026-27 General Fund Budget. Additional
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funds for the remaining contract term will be requested during the upcoming biennial budget process. .
BACKGROUND:
Multiple City-owned buildings have elevators and/or other lift equipment which require regular maintenance and periodic testing to meet safety and efficiency standards. As an example, the Kavli Theatre has three interior elevators, serving approximately 160,000 patrons in an average booking year. Two of the elevators service the lobby areas and one is dedicated to the backstage areas. In addition, there are two elevators in the parking structure and one lift for Americans with Disabilities Act (ADA) access to the lower orchestra level in the Kavli Theatre.
These conveyance devices must be regularly maintained and kept operational.
Any lapse in regular maintenance could increase the risk of equipment failure and service disruptions, affecting theatre performances and routine operations.
Specialized Elevator Services, LLC (Specialized Elevator) was the City’s elevator maintenance and repair service provider from July 2016 until June 2021. After conducting a Request for Proposals/Qualifications, the City awarded a contract to Next Level Elevator Company, Inc. in June 2021. Specialized Elevator acquired Next Level Elevator Company, Inc. in June 2022 and has been providing service ever since. The current contract expires on June 30, 2026.
DISCUSSION/ANALYSIS:
Pursuant to Thousand Oaks Municipal Code (TOMC) Section 3-10.203(b), the City may “piggyback” onto, or join, an existing written purchase contract obtained through a competitive bidding process prepared and awarded by another local, state, or federal government agency. For elevator maintenance and services, cooperative programs can afford better pricing based on their aggregate purchasing volume.
In April 2025, the City of Long Beach (Long Beach), as a lead agency for the Axia Cooperative, issued a competitive Request for Proposals (RFP) to establish a contract for elevator maintenance and repair services. Long Beach awarded Specialized Elevator an initial two-year agreement from October 1, 2025, through September 30, 2027, with the option to renew for up to three additional one-year periods through September 30, 2030. Axia Cooperative is a Cooperative Purchasing organization in which lead agencies competitively award contracts, and other public agencies can piggyback on these cooperative agreements. By participating as a public agency as part of the Axia Cooperative through the Master Intergovernmental Purchasing Agreement, the City can utilize other public agencies’ competitively solicited contracts (Attachment #1).
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Long Beach included language that allows other public agencies to piggyback on the agreement through Axia Cooperative. Staff evaluated multiple cooperative agreements and chose this agreement due to the qualifications and experience of Specialized Elevator. Criteria used to make this selection was based on local on- call response time, technician working knowledge of equipment and service history along with a competitive price schedule.
Locations for services include:
Facility Location
1. Civic Arts Plaza 2100 E. Thousand Oaks Boulevard
2. Newbury Park Library 2331 Borchard Road
3. Thousand Oaks Library 1401 E. Janss Road
4. Municipal Service Center 1993 Rancho Conejo Boulevard The elevator and lift equipment to be serviced under this agreement are over 25 years old. Regular maintenance is essential to keep the equipment operating reliably, and prompt repair services are critical to minimizing downtime when unexpected issues arise. Approval of this piggyback agreement (Attachment #2) allows the City to continue vital elevator maintenance and service to ensure that reliable ADA access requirements and freight movement are continuously provided at various City facilities. The budget appropriation and expenditure requests identified in Recommendation Nos. 3 and 4 in this report are detailed in Attachment #3. Staff recommends City Council execute the agreement with Specialized Elevator Services within the established not-to-exceed limit.
LEVINE ACT (California Government Code § 84308):
This item is subject to the Levine Act. City Councilmembers who have received a campaign contribution of more than $500 (aggregated) within the preceding 12 months from a party or their agent/representative, or a financially-interested participant involved in this proceeding may do either of the following: (1) disclose the contribution on the record and recuse themselves from this proceeding; or if applicable (2) return the portion of the contribution that exceeds $500 within 30 days from the time the official knew or should have known about the contribution, and participate in the proceeding.
All parties and their agents/representatives must disclose on the record of this proceeding any aggregated contribution of more than $500 made to any Councilmember within the preceding 12 months. Councilmembers are prohibited from accepting, soliciting, or directing a campaign contribution of more than $500 (aggregated) from a party, their agent/representative, or a financially-interested participant during a proceeding and for 12 months following the date a final Elevator Services Agreement at Various City Facilities
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decision is made. In addition, a party, their agent/representative, or a financially- interested participant is prohibited from contributing more than $500 (aggregated) to a Councilmember during a proceeding and for 12 months following the date a final decision is made.
COUNCIL GOAL COMPLIANCE:
Meets the following City Council goal:
F. Provide and enhance essential infrastructure to ensure that the goals and policies of the Thousand Oaks General Plan are carried out and the City retains its role and reputation as a leader in protecting the environment and preserving limited natural resources.
PREPARED BY: Joshua Koenig-Brown, Facilities Manager
Grace Ng, Assistant Analyst
Attachments:
Attachment #1 – Axia Cooperative Master Intergovernmental Cooperative Purchasing Agreement
Attachment #2 – Specialized Elevator Piggyback Agreement Attachment #3 – Budget Appropriation & Expense Request Summary FIN: 201-10\jkb\H:\COMMON\Council\2026\Facilities\060926 Piggyback Agreement for Elevator Maintenance Services Staff Report.docx