TO:City Council
FROM:Council on Aging
DATE:June 9, 2026
SUBJECT: Council on Aging Annual Report
RECOMMENDATION:
1. Receive Council on Aging (COA) Annual Report.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: No
FINANCIAL IMPACT:
No Additional Funding Requested. Staff time and costs for coordination and preparation of the COA Annual Report are included in the Adopted FY 2025-26 General Fund Budget.
BACKGROUND:
The COA was established by City Council in 1974. It consists of nine members who are 60 years of age or older. On September 14, 2021, City Council approved Resolution No. 2021-046, rescinding Resolution No. 2010-081, establishing the following updated functions and duties of the COA:
Review and provide input on any matters referred to the COA by the City Manager or their designee regarding a City departmental action, project, service, or development concerning matters which may directly affect older adults.
Provide outreach assistance to older adults for City projects or services as assigned by City Manager or their designee.
Serve as liaisons to non-profit organizations or agencies that serve older adults as assigned by City Manager or their designee.
Implement additional projects as assigned by City Manager or their designee.
Council on Aging Annual Report
June 9, 2026
Submit an annual report to City Council on Commission activities and any other periodic reports as assigned or deemed appropriate.
DISCUSSION/ANALYSIS:
In FY 2025-26, COA Commissioners accomplished the following functions and duties:
1. Review and provide input on any matters referred to the COA During the FY 2025-26 term, the COA Commissioners engaged with knowledgeable speakers from City departments and the community to establish relationships and provide input on referred projects and programs as they affect older adults. Meetings included:
Month Topic Presenter
September
2025
City of Thousand Oaks
Communications
Andrea Delgadillo-Velazquez, Sr.
Communications & Marketing
Analyst, City of Thousand Oaks
October
2025
Brown Act Overview Noel Doran, Assistant City Attorney, City of Thousand Oaks
November
2025
Conejo Valley Senior
Concerns Services
Andrea Gallagher, President, Senior
Concerns
December
2025
Conejo Senior Volunteer
Program (CSVP)
Julie Spivack, Program Director,
CSVP
January
2026
Many Mansions Services Rick Schroeder, President & CEO, Many Mansions
February
2026
No Speaker
March 2026 Conejo Free Clinic
Services
Sarah Hawkins, Executive Director
and Debbie Kahn, Patient Education
Specialist, Conejo Free Clinic
April 2026 Gold Coast Veterans
Foundation
Beckie Cramer, Executive Director,
Gold Coast Veterans Foundation
May 2026 Thousand Oaks Police
Department Vulnerable
Populations Unit
Deputy Nolan Richmond, Ventura
County Sheriff’s Office
June 2026 Conejo Recreation & Park
District (CRPD) Services
Tim Duerr, Recreation & Community
Services Manager, CRPD
Council on Aging Annual Report
June 9, 2026
2. Provide outreach assistance to older adults for City projects or services The COA Commissioners provided outreach assistance to older adults for City projects and services, as well as attended various functions to present COA information by doing the following:
• This marked the third year of the COA Resource Directory Committee.
During the year, the Committee reviewed, updated, and released the third edition of the City of Thousand Oaks Resource Directory for Older Adults.
The 30-page directory connects older adults, caregivers, and families with valuable community resources, including adult day programs, housing assistance, food support, caregiving services, and other essential programs. The directory is available in both large-print and digital formats, with the electronic version accessible on the City’s website at www.toaks.gov/olderadults. To date, over 1,000 printed copies have been distributed throughout the community. In addition, COA Commissioners continue to serve periodically at the Goebel Adult Community Center, volunteering two-hour shifts to connect with residents, provide information and referrals, and distribute the Resource Directory and other helpful materials.
• In January 2026, the COA, along with various City departments, participated in the annual CSVP Annual Wellness Festival at the Goebel Adult Community Center, which welcomed more than 700 community members.
Commissioners distributed the Older Adult Resource Directory, connected residents with local resources and services, and began outreach and recruitment efforts for the COA’s Volunteer Fair.
• The COA’s outreach efforts this year successfully increased community awareness of the Commission and its role, resulting in one of the strongest recruitment cycles in recent history. Through expanded engagement, outreach events, and distribution of informational materials throughout the community, the COA received 26 eligible applications from residents interested in serving on the Commission for the upcoming term, reflecting strong civic interest and broad community representation.
3. Liaisons to Organizations
In FY 2025-26, COA Commissioners served as liaisons to an array of organizations who serve older adults in the community. Each month commissioners deepened their relationships with these organizations, as well as provided updates and information regarding these organizations at the COA meetings. Commissioner-prepared summaries of the following liaison positions are provided in Attachment #1:
Council on Aging Annual Report
June 9, 2026
• Ventura County Area Agency on Aging (VCAAA) – COA Commissioner Nivedita Vaidya and Resident Representative Stephanie Belding, both of whom were selected by the COA and confirmed by City Council to serve in this role.
• Goebel Center Commission (GSCC) – Commissioner Jean Kammerer and Chair Dorothy Hatfield
• CSVP – Commissioner Karen Pavic-Zabinski
• CRPD – Commissioner Patti Lownes
• Conejo Free Clinic – Commissioner Pamela Davis
• Senior Concerns – Vice Chair Joseph Donohue and Commissioner Nivedita Vaidya
• Many Mansions – Commissioner Penny Greenblatt
4. Implement additional projects
The COA implemented the following additional projects:
• The COA successfully launched its inaugural Volunteer Fair, Age of Possibilities: Igniting Purpose, a new initiative designed to increase awareness of civic engagement and volunteer opportunities for older adults and other residents interested in giving back, but unsure how to get started or connect with local organizations. Planning began in September 2025 with the formation of a dedicated event committee, supported by the full COA, which spent several months designing the event, conducting outreach, recruiting participating organizations, and promoting the fair throughout the community. Held on April 17, 2026, from 10:00am to 12:00pm, the event brought together 27 local nonprofit and community organizations seeking volunteers and welcomed approximately 150 attendees. Throughout the morning, community members explored volunteer opportunities, connected with organizations aligned with their interests and skills, and discovered new ways to stay active and engaged. The event also fostered collaboration among participating organizations through networking, resource-sharing, and partnership building. Strong attendance, enthusiastic participation, and positive feedback highlighted the fair’s success and demonstrated a growing community interest in volunteerism, civic engagement, purpose, and meaningful community connection.
Council on Aging Annual Report
June 9, 2026
• The COA joined the City Council in Proclaiming the Month of May as Older Americans Month at the May 12, 2026, City Council meeting, as well as through special posts on social media to promote the work of the COA and representation of older adults. The framed Proclamation is hanging in a prominent location at the Goebel Adult Community Center.
In program year 2026-27, the COA will continue seeking direction from the City Manager’s Office on potential projects and providing outreach to relevant older adult agencies or activities that support the duties of the COA.
COUNCIL GOAL COMPLIANCE:
Meets the following City Council goals:
B. Provide municipal government leadership which is open and responsive to residents, and is characterized by ethical behavior, stability, promoting public trust, transparency, confidence in the future, and cooperative interaction among civic leaders, residents, business representatives, and staff, while recognizing and respecting legitimate differences of opinion on critical issues facing the City.
G. Continue City's commitment to community and cultural programs and services (such as Performing Arts/Theatres, Libraries, TOTV, Visual Arts, Youth and Senior Programs).
PREPARED BY: Dorothy Hatfield, COA Chair
Sarah Mailes, Community Services Analyst
Attachments: Attachment #1 – FY 2025-26 COA Commissioner-prepared Liaison and Committee Summaries
CCS: 115-01\sm\Z\COMMON\Community Services\City Council Items\2026 Staff Reports\06092026 COA Annual Report staff report.docx