TO:Andrew P. Powers, City Manager
FROM:Nader Heydari, Public Works Director
DATE:June 23, 2026
SUBJECT: Purchase of Vehicles
RECOMMENDATION:
1. Approve “piggyback” purchase of one new Towmaster Tilt Trailer and one new Towmaster Dump Trailer through Sourcewell Contract No. 092922-MNR from Coastline Equipment (Oxnard, CA) for a total cost of $46,284.19.
2. Approve “piggyback” purchase of one Asphalt Tack Tank from Crafco, Inc. (Chandler, AZ) through Sourcewell Contract No. 050625-CFC for the replacement of asset #5610-338 for a cost of $33,612.15.
3. Approve “piggyback” purchase of three Chevrolet Equinox EV compact SUVs from Future Chevrolet (Sacramento, CA) through State Contract No. 1-25-23-01D for replacement of assets #5610-346, #6110-101 and #6110-103 for a total cost of $111,020.94.
4. Approve “piggyback” purchase of one Ford F-350 Flatbed Truck from Rush Truck Center (Whittier, CA) through BuyBoard Contract No. 724-23 for the replacement of asset #5660-008 for a cost of $75,434.42.
5. Approve “piggyback” purchase of one Mutiquip Air Compressor and one Mutiquip Trash Pump from Plumbers Depot Inc. (Hawthorne, CA) through Sourcewell Contract No. 020923-MTQ for replacement of assets #8030-230 and #8220-209 for a total cost of $43,785.18.
6. Approve “piggyback” purchase of one Club Car Box Utility Electric Cart and two Club Car Flatbed Utility Electric Carts from Power Machinery Center (Oxnard, CA) through Sourcewell Contract No. 091024-CCR for the replacement of assets #8250-480, #8250-494 and #8250-495 for a total cost of $91,678.46.
7. Authorize budget appropriation in the amount of $89,000 in FY 2025-26 to Water Fund and Wastewater Fund Equipment Over $10,000 accounts as outlined in an attachment to the staff report.
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8. Approve offsetting budget appropriation in the amount of $276,600 in FY 2025- 26 from Various Fixed Asset Replacement Fund accounts as outlined in an attachment to the staff report.
9. Authorize expenditure/expense in the amount of $401,815.34 from General Fund, Water Fund, and Wastewater Fund as outlined in an attachment to the staff report.
10. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: Yes
FINANCIAL IMPACT:
$163,300 Net Decrease to Adopted FY 2025-26 General Fund Budget, $200 Net Decrease to Adopted FY 2025-26 Water Fund Budget and $12,900 Net Decrease to Adopted FY 2025-26 Wastewater Fund Budget. $163,300 net decrease to Adopted General Fund Budget is requested to supplement available Fixed Asset Replacement budget and align budget authority with previously approved equipment purchases; $13,700 increase to Adopted FY 2025-26 Water Fund Equipment over $10,000 Budget offset by $13,900 decrease to Adopted FY 2025-26 Water Fund Fixed Asset Replacement Budget for a net decrease of $200 is requested to supplement available budget for the purchase of one Air Compressor offset by Fixed Asset Replacement Funds; and $75,300 increase to Adopted FY 2025-26 Wastewater Fund Equipment over $10,000 Budget offset by $88,200 decrease to Adopted FY 2025-26 Wastewater Fund Fixed Asset Replacement Budget for a net decrease of $12,900, is requested to supplement available budget for the purchase of three Club Car Utility Electric Carts offset by Fixed Asset Replacement Funds.
BACKGROUND:
Successful operation, maintenance, and repair of the City’s essential infrastructure and facilities require specialized vehicles and equipment. These assets support routine and emergency work on water and wastewater systems, streets, sidewalks, landscaped areas and City-owned buildings. In addition, certain vehicles support business operations, ensuring the efficient delivery of services throughout the community.
As part of the replacement evaluation process, staff review medium- and heavy- duty assets at 10 years of service and light-duty assets at seven years of service, or upon reaching 100,000 miles. The evaluation considers usage, condition, safe operation, functionality, and compliance with state emissions and California Purchase of Vehicles
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Advanced Clean Fleets (ACF) requirements. After confirming vehicles or equipment meet mechanical and emissions replacement criteria, staff assess ongoing operational needs.
As of January 1, 2024, the California Air Resources Board (CARB) Advanced Clean Fleets (ACF) regulation established requirements to promote the adoption of zero-emission vehicles (ZEVs) statewide. The City is currently following the ACF ZEV Purchase Schedule, which requires that at least 50 percent of newly acquired medium- and heavy-duty vehicles over 8,500 pounds gross vehicle weight rating be ZEVs each calendar year unless exempted or unavailable due to operational configuration or market availability.
Based on this evaluation, the following assets are required for continued City services and are recommended for replacement or addition to the City’s fleet.
Dept / Division Asset Year Existing
Make/Model
Current
Miles/Hours
Replacement
Make/Model
DPW / Streets 5610-338 2011 Sealmaster
Tack Tank N/A Crafco Asphalt
Tack Tank
DPW / Streets 5610-346 2013 Ford C-Max
Hybrid 50,043 Miles Chevrolet
Equinox EV
DPW /
Storm Drains 5660-008 2013 GMC 3500 100,370 Miles Ford F-350 Flatbed
CDD / Building 6110-101 2016 Ford C-Max
Hybrid 97,670 Miles Chevrolet
Equinox EV
CDD / Building 6110-103 2016 Ford C-Max
Hybrid 114,426 Miles Chevrolet
Equinox EV
DPW / Water 8030-230 2004 Sullair Air
Compressor 3,062 Hours Mutiquip Air
Compressor
DPW /
Wastewater 8220-209 1999 Godwin
Trash Pump 969 Hours Mutiquip
Trash Pump
DPW / HCTP 8250-480 2012 Club Car
Box Utility E-Cart N/A Club Car Van
Box Utility E-Cart
DPW / HCTP 8250-494 2012 Club Car Flatbed
Utility E-Cart N/A Club Car Flatbed
Utility E-Cart
DPW / HCTP 8250-495 2012 Club Car Flatbed
Utility E-Cart N/A Club Car Flatbed
Utility E-Cart
DPW / Streets 5610-New Towmaster
Tilt Trailer
DPW / Water 8030-New Towmaster
Dump Trailer
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The two new trailers will support operational needs within the Streets and Water Divisions to better provide service for our residents and customers. The Streets Division tilt trailer will be used to safely transport the asphalt roller and other equipment used in routine and emergency field operations, while the Water Division dump trailer will support mini excavator operations and improve maintenance and repair efficiency.
DISCUSSION/ANALYSIS:
Thus far in calendar year 2026, City Council has approved the purchase of three vehicles subject to the ACF regulation due to their gross vehicle weight ratings exceeding 8,500 pounds. One was purchased as a ZEV and two were purchased with internal combustion engines (ICEs). Of those two ICE vehicles, one qualified for an exemption due to its vacuum truck configuration, and the other is exempt due to its use as a law enforcement vehicle.
The Ford F-350 included in this purchase recommendation will be purchased with an ICE because an equivalent ZEV configuration is not currently available. While the remaining proposed vehicle purchases are not subject to ACF requirements because their gross vehicle weight ratings are below 8,500 pounds, the Chevrolet Equinox EVs are being purchased as ZEVs. The remaining equipment complies with applicable CARB regulations for their respective classes.
These acquisitions also advance a key objective of the City’s Climate and Environmental Action Plan by increasing the number of low- and zero-emission vehicles in the City’s fleet where operationally feasible. Based on these vehicle acquisitions and applicable exemptions, the City remains fully compliant with the ACF ZEV Purchase Schedule for calendar year 2026.
Pursuant to Thousand Oaks Municipal Code Section 3-10.203(b), the City may “piggyback” onto or join an existing written purchase contract obtained through a competitive bidding process prepared and awarded by another local, state, or federal government agency. The City utilizes the California Statewide Contract for Fleet Vehicles and also partners with Sourcewell and BuyBoard, national cooperative purchasing organizations that specialize in public sector procurement.
These partnerships streamline the purchasing process and ensure compliance with competitive bidding requirements. All contracts available through Sourcewell and BuyBoard are competitively solicited and publicly awarded by a government agency acting as the lead agency. By leveraging cooperative agreements, the City benefits from the collective buying power of multiple agencies. This aggregate purchasing volume typically results in lower pricing than the City could achieve on its own. The table below provides details on each purchase and the associated cooperative contract.
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Make/Model Purchase
Price Cooperative Agreement Agreement
Exp. Date
Towmaster Tilt Trailer $ 24,653.25 Sourcewell 092922-MNR 12/20/2026 Crafco Asphalt Tack Tank $ 33,612.15 Sourcewell 050625-CFC 7/7/2029 Chevrolet Equinox EV $ 37,006.98 State 1-25-23-01D 2/17/2027 Ford F-350 Flatbed $ 75,434.42 BuyBoard 724-23 11/30/2026 Chevrolet Equinox EV $ 37,006.98 State 1-25-23-01D 2/17/2027 Chevrolet Equinox EV $ 37,006.98 State 1-25-23-01D 2/17/2027 Towmaster Dump Trailer $ 21,630.94 Sourcewell 092922-MNR 12/20/2026 Mutiquip Air Compressor $ 18,259.10 Sourcewell 020923-MTQ 4/20/2027 Mutiquip Trash Pump $ 25,526.08 Sourcewell 020923-MTQ 4/20/2027 Club Car Van Box
Utility E-Cart $ 34,292.50 Sourcewell 091024-CCR 11/13/2028 Club Car Flatbed
Utility E-Cart $ 28,692.98 Sourcewell 091024-CCR 11/13/2028 Club Car Flatbed
Utility E-Cart $ 28,692.98 Sourcewell 091024-CCR 11/13/2028 Total $ 401,815.34
Under the State and cooperative agreements, the City will purchase four vehicles and eight pieces of equipment (Attachment Nos. 1-6) for a total of $401,815.34.
Budget and expenditure authority is detailed in Attachments Nos. 7 and 8. Once the new assets are received, the remaining existing assets will be removed from service and listed for sale on the public auction website in accordance with the City’s Purchasing Manual, Chapter 8, Surplus Property, Section 1: “Any and all equipment purchased with public funds shall be accounted for and disposed of in the most profitable way for the government entity.”
This action meets City Council’s Top Ten Priorities #8, “Environmental Sustainability” and #9, “Public Works Infrastructure Investments.” LEVINE ACT (California Government Code § 84308):
This item is subject to the Levine Act. City Councilmembers who have received a campaign contribution of more than $500 (aggregated) within the preceding 12 months from a party or their agent/representative, or a financially-interested participant involved in this proceeding may do either of the following: (1) disclose the contribution on the record and recuse themselves from this proceeding; or if applicable (2) return the portion of the contribution that exceeds $500 within 30 days from the time the official knew or should have known about the contribution, and participate in the proceeding.
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All parties and their agents/representatives must disclose on the record of this proceeding any aggregated contribution of more than $500 made to any Councilmember within the preceding 12 months. Councilmembers are prohibited from accepting, soliciting, or directing a campaign contribution of more than $500 (aggregated) from a party, their agent/representative, or a financially-interested participant during a proceeding and for 12 months following the date a final decision is made. In addition, a party, their agent/representative, or a financially- interested participant is prohibited from contributing more than $500 (aggregated) to a Councilmember during a proceeding and for 12 months following the date a final decision is made. The completed Levine Act forms are included in Attachments Nos. 1- 6.
COUNCIL GOAL COMPLIANCE:
Meets the following City Council goals:
C. Operate City government in a fiscally and managerially responsible and prudent manner to ensure that the City of Thousand Oaks remains one of California's most desirable places to live, work, visit, recreate, and raise a family.
F. Provide and enhance essential infrastructure to ensure that the goals and policies of the Thousand Oaks General Plan are carried out and the City retains its role and reputation as a leader in protecting the environment and preserving limited natural resources.
PREPARED BY: Donald Covarrubias, Fleet Services Supervisor Attachments:
Attachment #1 – Coastline Equipment Quotes and Levine Act Disclosure Attachment #2 – Crafco Quote and Levine Act Disclosure
Attachment #3 – Future Chevrolet Quote and Levine Act Disclosure Attachment #4 – Rush Truck Center Quote and Levine Act Disclosure Attachment #5 – Plumbers Depot Quotes and Levine Act Disclosure Attachment #6 – Power Machinery Center Quotes and Levine Act Disclosure
Attachment #7 – Budget Appropriations Summary
Attachment #8 – Expenditure Summary
DPW: 370-35\ev\Council\2026\062326\Purchase of Vehicles staff report.docx