TO:Andrew P. Powers, City Manager
FROM:Kelvin Parker, Community Development Director
DATE:June 23, 2026
SUBJECT: Professional Services Agreements for Building and Safety Plan Check Services
RECOMMENDATION:
1. Approve and authorize the City Manager to execute a Professional Services Agreement with CSG Consultants, Inc. (Foster City, CA) for plan check services, in a not-to-exceed amount of $165,000 per fiscal year, for a total not-to-exceed amount of $330,000, for a two-year period, beginning July 1, 2026, and ending June 30, 2028.
2. Approve and authorize the City Manager to execute a Professional Services Agreement with m6 Consulting, Inc. (Moorpark, CA) for plan check services, in a not-to-exceed amount of $165,000 per fiscal year, for a total not-to-exceed amount of $330,000, for a two-year period, beginning July 1, 2026, and ending June 30, 2028.
3. Authorize expenditure in FY 2026-27, in the amount of $330,000 from A/C #001-6110-642-5699 (General Fund – Contract Services).
4. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: Yes
FINANCIAL IMPACT:
No Additional Funding Requested. Budget for plan check services is included in the Adopted FY 2026-27 General Fund Budget. Budget for the remaining contract term will be requested during the upcoming biennial budget process. Services will be utilized on an as-needed basis, as budget allows.
Professional Services Agreements for Building and Safety Plan Check Services June 23, 2026
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BACKGROUND:
The Community Development Department utilizes the services of qualified consultants, who perform building plan checks in compliance with applicable State of California Building, Mechanical, and Electrical Plumbing codes, as well as State energy efficiency and accessibility standards on an as-needed basis. Consultants are used to ensure projects are completed in a timely and efficient manner to supplement resources of City staff and are also utilized during emergency situations.
DISCUSSION/ANALYSIS:
In accordance with Government Code section 4526 and the Thousand Oaks Municipal Code section 3-10.401, staff solicited a formal Request for Proposals/Qualifications (RFP/Q) for Plan Check Consultants - Building Division Services, on May 22, 2026, which was publicly advertised in the Thousand Oaks Acorn newspaper and on the City’s procurement website. Unlike the low bid requirements of the Public Contract Code, contracts for professional, management, general, or special services should only be awarded to firms or persons who have demonstrated an adequate level of experience, competence, training, credentials, resources, staffing, and other professional qualifications necessary for more than a satisfactory performance of the services solicited.
The RFP/Q was sent to 2,363 users, generating 333 views and 39 downloads. The solicitation closed on June 5, 2026, and proposals were received by 13 companies:
Company City, State
1. 4LEAF, Inc. Pleasanton, CA
2. Certified Building Inspectors Reno, NV
3. CSG Consultants, Inc. Foster City, CA
4. Development Compliance Solutions Inc Chico, CA
5. Interwest Consulting Group, Inc. San Diego, CA
6. JAS PACIFIC Chino Hills, CA
7. m6 Consulting, Inc. Moorpark, CA
8. Shums Coda Associates, Inc. Pleasanton, CA
9. Stantec Chandler, AZ
10. The Code Group, Inc. (VCA Code) Orange, CA
11. Transtech Engineers, Inc. Chino, CA
12. True North Compliance Services, Inc. Long Beach, CA
13. West Coast Code Consultants, Inc. Oceanside, CA
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An evaluation committee comprised of City staff evaluated the proposals based on the following criteria:
Project Understanding and Approach.
Quality, clarity, responsiveness, conformance with the terms of this RFP/Q, and overall impression of proposal.
Qualifications and availability of key persons to be assigned to the contract resulting from this solicitation.
Sub-Consultants Qualifications (if applicable).
Past Experiences with the City.
Relevant Experience (past similar scope and size projects). Creativity and Innovation.
Reasonableness of completion schedule and hours dedicated to completion of each task.
Reasonableness of time schedule responding to as-needed services. Reasonableness of Cost and Compensation submittal.
Staff recommends entering into Professional Services Agreements with CSG Consultants, Inc. and m6 Consulting, Inc., to provide plan check services on an as-needed basis. Compensation for each agreement is in a not-to-exceed amount of $165,000 annually and $330,000 for the term of the Agreement.
LEVINE ACT (California Government Code § 84308):
This item is subject to the Levine Act. City Councilmembers who have received a campaign contribution of more than $500 (aggregated) within the preceding 12 months from a party or their agent/representative, or a financially-interested participant involved in this proceeding may do either of the following: (1) disclose the contribution on the record and recuse themselves from this proceeding; or if applicable (2) return the portion of the contribution that exceeds $500 within 30 days from the time the official knew or should have known about the contribution, and participate in the proceeding.
All parties and their agents/representatives must disclose on the record of this proceeding any aggregated contribution of more than $500 made to any Councilmember within the preceding 12 months. Councilmembers are prohibited from accepting, soliciting, or directing a campaign contribution of more than $500 (aggregated) from a party, their agent/representative, or a financially-interested participant during a proceeding and for 12 months following the date a final decision is made. In addition, a party, their agent/representative, or a financially- interested participant is prohibited from contributing more than $500 (aggregated) to a Councilmember during a proceeding and for 12 months following the date a final decision is made.
Professional Services Agreements for Building and Safety Plan Check Services June 23, 2026
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COUNCIL GOAL COMPLIANCE:
Meets the following City Council goals:
C. Operate City government in a fiscally and managerially responsible and prudent manner to ensure that the City of Thousand Oaks remains one of California's most desirable places to live, work, visit, recreate, and raise a family.
F. Provide and enhance essential infrastructure to ensure that the goals and policies of the Thousand Oaks General Plan are carried out and the City retains its role and reputation as a leader in protecting the environment and preserving limited natural resources.
PREPARED BY: Teodor Francu, Deputy Community Development Director – Building Services
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