ATTACHMENT #2
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Project: Permanent Disinfection Boosting
Systems at La Granada Reservoir (CI 5771)
and Lang Ranch Reservoir (CI 5791)
FIRST AMENDMENT TO
AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN THE CITY OF THOUSAND OAKS
AND
AECOM TECHNICAL SERVICES, INC.
Contract No. 14129-2025
THIS FIRST AMENDMENT to the Agreement for Professional Services entered into between the CITY OF THOUSAND OAKS, a municipal corporation, (hereafter “City”) and AECOM TECHNICAL SERVICES, INC. (“Consultant”), entitled Permanent Disinfection Boosting Systems at La Granada Reservoir (CI 5771) and Lang Ranch Reservoir (CI 5791) and dated November 4, 2025 (herein “Contract”) is made this 7th day of July, 2026.
RECITALS
A. Section 3 of Contract, currently, and as may have been previously amended, provides for a "not-to-exceed"
total payment as consideration to Consultant of
$104,972 for services generally and briefly described as Professional Design Services for the Permanent
Disinfection Boosting Systems at La Granada Reservoir
(CI 5771) and Lang Ranch Reservoir (CI 5791).
B. City is in need of expanding the Scope of Services to be performed under the present Contract, and Consultant
is desirous of performing such and receiving additional compensation for said extra services.
C. Section 5 of Contract, currently, and as may have been previously amended, provides for a “Termination Date”
of December 31, 2026.
D. City and Consultant desire to extend the date of the Contract and amend the Scope of Services while
keeping all other terms intact.
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AGREEMENT TO AMEND
NOW, THEREFORE, the undersigned parties to Contract agree to amend Contract as described below:
Part 1. The following services to be performed by Consultant are added to the Scope of Services listed in Section 2 of Contract and such section is hereby amended to add and also include the following services, and Exhibit A-1, attached hereto and incorporated herein, is hereby added to the Contract:
Engineering support services during construction, as more fully described in Exhibit A-1, attached hereto and incorporated herein by reference.
Part 2. The sum of $148,818 is added as compensation to Consultant under the present Contract for the above-described additional services, and Subsection 3 (a) of Contract is hereby amended to read in its entirety as follows, and Exhibit B is hereby replaced in its entirety by Exhibit B-1, attached hereto and incorporated herein by reference:
(a)Maximum and Rate. The total compensation payable to
Consultant by City for the services under this Agreement SHALL NOT EXCEED the sum of $253,790 (herein “not to
exceed amount”), and shall be earned as the work progresses on the following basis:
Hourly at the hourly rates and with reimbursement
to Consultant for those expenses set forth in
Consultant's Schedule of Fees marked Exhibit "B-
1", attached and incorporated herein. The rates
and expenses set forth in that exhibit shall be
binding upon Consultant until December 31, 2026,
after which any change in said rates and expenses
must be approved in writing by City's Project
Manager (City is to be given 60 days' notice of any
rate increase request), provided the not to exceed
amount is the total compensation due Consultant
for all work described under this Agreement.
Part 3. The Contract is extended for a period of 365 days, and first paragraph of Section 5 is hereby amended to read as follows:
“The term of this Agreement is from the date first
written above to December 31, 2027, unless the
term of this Agreement is extended or the
Agreement is terminated as provided for herein.”
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Part 4. All terms used in Parts 1, 2 and 3 above shall have the meanings ascribed thereto in Contract. Except as amended in Parts 1, 2 and 3 above, all other sections, terms, obligations, duties, clauses, and provisions of Contract shall remain the same.
IN WITNESS WHEREOF, the parties execute this First Amendment to Contract as of the date set forth above.
AECOM TECHNICAL SERVICES,
INC.
________________________________
Eric Garibay, P.E., Principal Engineer
________________________________
Bryan Rash, Vice President
CITY OF THOUSAND OAKS
______________________________________
Mikey Taylor, Mayor
ATTEST:
________________________________
Laura B. Maguire, City Clerk
APPROVED AS TO ADMINISTRATION:
Andrew P. Powers, City Manager
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APPROVED BY DEPARTMENT HEAD:
________________________________
Nader Heydari, PE, Public Works Director
APPROVED AS TO FORM:
Office of the City Attorney
________________________________
Tracy Friedl, Assistant City Attorney
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EXHIBIT A-1
SCOPE OF WORK
Permanent Disinfection Boosting Systems at
La Granada (CI 5771) & Lang Ranch (CI 5791) Reservoirs
Consultant shall perform the following Scope of Work in connection with the Engineering Support Services during Construction:
Task 1 – Permanent Disinfection Boosting Systems at La Granada Reservoir (CI 5771) – Construction Support Services:
Task 1A – Project Management
Consultant shall provide project management to complete the project, including preparation of invoices, progress reviews, staff directing, and coordination of internal resources to ensure project milestones and deliverables are met as scheduled.
Task 1B – Preconstruction Conference
Task 1B.1 – Meeting Attendance
Consultant shall attend the pre-construction meeting with the City and Contractor's team.
Task 1B.2 – Meeting Notes
Consultant shall assist the City in the preparation of meeting minutes for the pre-construction meeting.
Task 1C – Bi-Weekly Progress Meetings
Task 1C.1 – Meeting Attendance
Consultant shall attend virtual bi-weekly progress meetings during construction (up to 10 meetings at 1 hour each, based on a 20-week construction period).
Task 1C.2 – Meeting Agenda Topics
Meetings shall address coordination with the City’s operation and maintenance staff, review of work progress and work plan, and review of critical path schedule items.
Task 1C.3 – Meeting Notes
Consultant shall assist in providing meeting notes related to action items, discussions, and decisions for inclusion by the City in the meeting minutes.
Task 1D – Contract Change Orders / Plan Revisions
Consultant shall analyze and make recommendations to City staff for up to two (2) contract change orders and plan revisions requested during construction.
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Task 1E – Requests for Information
Task 1E.1 – RFI Review and Response
Consultant shall review and coordinate with City staff and respond to up to five (5) Contractor Requests for Information (RFIs). When appropriate, suggestions and alternatives shall be provided to City staff and/or Contractor.
Task 1E.2 – RFI Log
Consultant shall maintain a log of all RFIs.
Task 1F – Shop Drawing Review
Task 1F.1 – Submittal Review
Consultant shall review technical documents submitted by the Contractor (up to 20, including submittals and resubmittals) for general conformance with the Contract Documents.
Task 1F.2 – City Coordination
Consultant shall submit responses to the City for input and concurrence prior to the City returning responses to the Contractor.
Task 1F.3 – Submittal Log
Consultant shall maintain a log of all submittals and their disposition.
Task 1G – Review of Monthly Progress Payments
Task 1G.1 – Payment Review
Consultant shall assist the City with the review of the Contractor’s monthly progress payment requests, construction contract records, and reports for compliance with contract documents. Consultant shall compile recommendations and forward to the City each month.
Task 1G.2 – Cost Tracking
Consultant shall maintain a current estimate of overall construction cost.
Consultant shall process up to six (6) progress payments including the final payment releasing retention, based on a 5-month construction period.
Task 1H – Field Observation
Task 1H.1 – Field Observation
Consultant shall implement observation guidelines for monitoring the Contractor’s work and conduct limited field observations, documenting construction tasks for general compliance with the Contract Documents. A total of 114 hours of field observation, including travel, coordination, and reporting time, is allocated under this task.
Task 1H.2 – Coordination
Consultant shall coordinate with City inspectors and the City’s Project Manager regarding Contractor efforts, progress, and issues on days when Consultant is not onsite.
Task 1H.3 – Daily Reports
Consultant shall prepare daily reports for the duration of construction.
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Task 1I – Final Walk-Through and Punch List
Consultant shall participate in the final walk-through and document items for the punch list. Participation shall consist of one (1) senior engineer.
Task 1J – Startup and Commissioning
Consultant shall witness the Contractor's exercise of systems through field tests in the presence of City staff to demonstrate achievement of process requirements, specified performance, and communication systems. A total of 10 hours is allocated under this task.
Task 1K – Training Coordination
Consultant shall coordinate with City personnel and the Contractor to schedule contractor-furnished training in accordance with the requirements of the contract documents. A total of 8 hours is allocated under this task.
Task 1L – Record Drawings
Consultant shall prepare construction record drawings (AutoCAD) based on redline markups supplied by the Contractor via the City's Project Manager. A PDF shall be provided to the City.
Task 1M – Travel
Consultant shall budget for travel based on the number of meetings, workshops, and site observation visits reflected in this scope of work. The budget shall not be exceeded unless the number of meetings or site visits changes with prior written approval by the City.
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EXHIBIT B-1