FIN:201-10\jr\H:\COMMON\Contracts & RFPs\FAC Contracts\Service\CalBuilding\Cal Building 13658-2024A1
Project Name: Fire Alarm and Suppression Systems Services
FIRST AMENDMENT TO
AGREEMENT FOR GENERAL SERVICES
BETWEEN THE CITY OF THOUSAND OAKS
AND
CAL BUILDING SYSTEMS, INC.
Contract No. 13658-2024
THIS FIRST AMENDMENT to the Agreement for General Services entered into between the CITY OF THOUSAND OAKS, a municipal corporation, (hereafter “City”) and CAL BUILDING SYSTEMS, INC. (“Service Provider”), entitled Fire Alarm and Suppression Systems Services and dated July 2, 2024 (herein “Contract”) is made this 13th day of October, 2026.
RECITALS
A. City and Service Provider entered into the Contract on July 2, 2024, for Fire Alarm and Suppression Systems Services.
B. Section 3 of Contract allows for City to authorize extra services to be performed by Service Provider. City and Service Provider desire to amend the Contract to expand the Scope of Work to include services for periodic testing and remote system monitoring at Household Hazardous Waste facility and Newbury Park Library.
C. Section 3 of Contract currently provides for a not-to-exceed amount of $672,000 for services generally and briefly described as fire alarm and suppression systems services. City is in need of increasing the not-to-exceed amount by $75,000 for a new not-to-exceed amount of $747,000 for Fire Alarm and Suppression System Services.
D. City and Service Provider desire to expand the scope of services and increase the not-to-exceed amount while keeping all other terms intact.
AGREEMENT TO AMEND
NOW, THEREFORE, the undersigned parties to Contract agree to amend Contract as described below:
Part 1. Section 2 of the Contract is hereby amended to include periodic testing and remote system monitoring services at the Household Hazardous Waste facility and Newbury Park Library. Exhibit “A” is hereby replaced with Exhibit “A-1” and Exhibit “D” is hereby replaced with Exhibit “D-1” both attached hereto and incorporated herein, and section 2 will now read in its entirety as follows:
ATTACHMENT #1
FIN:201-10\jr\H:\COMMON\Contracts & RFPs\FAC Contracts\Service\CalBuilding\Cal Building 13658-2024A1
2. DESCRIPTION OF SERVICES
The services to be performed by Service Provider are as follows and are more particularly described in Exhibit A-1: fire alarm and suppression systems maintenance services to various City facilities. Service Provider shall deliver to City the deliverables defined in Exhibit A-1 for the equipment listed in various locations per Exhibit D-1.
Part 2. The sum of $75,000 is hereby added to the Contract to compensate Service Provider for the additional scope. Exhibit “B” is hereby replaced in its entirety with Exhibit “B-1” attached hereto and incorporated herein. Accordingly, Subsection 3 (a) of Contract is hereby replaced in its entirety as follows:
3. COMPENSATION AND PAYMENT
(a) Maximum. The total compensation earned by or payable to the Service Provider, by City, for any and all services under this Agreement shall not exceed $747,000 (herein “not to exceed amount”).
Part 3. An updated Levine Act declaration is hereby added to Contract as Exhibit C-1, attached hereto and incorporated herein.
Part 4. All terms used in Parts 1, 2 and 3 above shall have the meanings ascribed thereto in Contract. Except as amended in Parts 1, 2 and 3 above, all other sections, terms, obligations, duties, clauses, and provisions of Contract shall remain the same.
LEVINE ACT (California Government Code § 84308):
California Government Code section 84308 (Levine Act) prohibits any Thousand Oaks City Council member from participating in any action related to a contract, agreement, or franchise agreement if the councilmember receives a campaign contribution totaling more than $500 (aggregated) from the party to the contract, agreement, or franchise agreement, an agent of the party, or any financially interested participant who actively supports or opposes the matter within the previous twelve (12) months. Councilmembers must also disclose any eligible campaign contribution received on the record of the proceeding.
Councilmembers are also prohibited from soliciting, accepting or directing campaign contributions totaling more than $500 (aggregated) from the applicant or party, an agent of the applicant/party, or any financially interested participant who actively supports or opposes the matter within the previous twelve (12) months, and for twelve (12) months following the date a final decision on the agreement is made.
The Levine Act also requires parties to a contract, agreement, or franchise agreement to disclose any campaign contribution over $500 (aggregated) within the preceding twelve (12) months by the party to the agreement, contract, or franchise FIN:201-10\jr\H:\COMMON\Contracts & RFPs\FAC Contracts\Service\CalBuilding\Cal Building 13658-2024A1
agreement. The Levine Act does not apply to contracts under $50,000, competitively bid, labor, or personal employment contracts. An agent of Service Provider is prohibited from making any contributions whatsoever during this time period.
In order to assure compliance with these requirements, Service Provider has provided the disclosure requirements identified in the Levine Act Disclosure Form, attached as Exhibit C, incorporated herein by reference, and Service Provider verifies by its signature that it has completed Exhibit C in compliance of these requirements.
Service Provider shall also be responsible for understanding and complying with requirements of Government Code section 84308, which prohibits parties to a contract or agreement, as well as their agents and representatives, from contributing more than $500 (aggregated) to a City Council member of the City of Thousand Oaks for the 12 months prior to the award of this Agreement, and for the 12 months following award of this Agreement. An agent of Service Provider is prohibited from making any contributions whatsoever during this time period. Where applicable, Service Provider shall disclose any post award campaign contributions prior to seeking an amendment to this Agreement.
FIN:201-10\jr\H:\COMMON\Contracts & RFPs\FAC Contracts\Service\CalBuilding\Cal Building 13658-2024A1
In concurrence and witness whereof, this Agreement has been executed by the parties effective on the date and year first written above:
CAL BUILDING SYSTEMS, INC.
John Hassler, CEO
John Calvin, CFO
CITY OF THOUSAND OAKS
Mikey Taylor, Mayor
ATTEST: APPROVED AS TO
ADMINISTRATION:
Laura B. Maguire, City Clerk Andrew P. Powers, City Manager APPROVED BY DEPARTMENT HEAD: APPROVED AS TO FORM
Office of the City Attorney
Jaime Boscarino, Finance Director Tracy Friedl, Assistant City Attorney FIN:201-10\jr\H:\COMMON\Contracts & RFPs\FAC Contracts\Service\CalBuilding\Cal Building 13658-2024A1
EXHIBIT A-1
CAL BUILDING SYSTEMS, INC.
Fire Alarm and Suppression Systems Services
Scope of Work
Service Provider shall provide the following scope of work, including all equipment listed in Exhibit D-1:
CONTRACT OVERVIEW
1. FIRE ALARM SYSTEMS INSPECTION AND TESTING: Service Provider shall perform a complete and comprehensive Fire Alarm System Inspection and Tests on the maintained equipment (Exhibit D-1). Scheduled Tests & Inspections shall be performed to comply with any and all governing agency requirements. Service Provider shall provide an analysis of each maintained system, as well as locate, validate, and record each device to ensure compliance. Service Provider shall then provide the proper/accurate documentation to City to have on file for any and all governing agencies.
2. EMERGENCY SERVICE: Service Provider shall provide on-call service for fire and alarm systems 24 hours per day, 7 days per week, 52 weeks per year including holidays to minimize downtime and inconvenience, and dispatch service personnel or emergency services as required.
3. PROGRAM MANAGEMENT & ADMINISTRATION: Service Provider shall provide dedicated account management to coordinate the delivery of these services, including scheduling of technicians, materials, and parts.
4. EQUIPMENT LIST UPDATING: Service Provider shall provide to Facilities staff an updated list of all equipment and shall make changes to list as equipment is replaced/removed.
FIRE ALARM & LIFE SAFETY SERVICES:
Provide the following tasks and services as they apply to the maintained systems.
Performance Inspection: Testing and inspection shall include an annual testing of all covered fire systems by certified specialists using testing protocols specified by NFPA 72 guidelines as well as any local guidelines required for City of Thousand Oaks facilities.
Service Provider shall perform one (1) Annual Fire Sprinkler Inspection and three (3) Quarterly Fire Sprinkler Inspections as specified below. The inspections shall be every three months (quarterly) and coordinated with each site representative. The Quarterly Sprinkler Inspection shall include a full visual inspection for the fire sprinkler system and FIN:201-10\jr\H:\COMMON\Contracts & RFPs\FAC Contracts\Service\CalBuilding\Cal Building 13658-2024A1
testing of all water flow switches and control valve tamper switches. All testing shall be in compliance with California Title 19 and NFPA codes. All sprinkler systems valves shall be operated and lubed as necessary during the inspection.
The equipment included as part of this service is detailed in the equipment listed in Exhibit D.
Written Report of All Services Performed: Service Provider shall complete a service report detailing the purpose of the call and summarizing the work that was performed.
Fire Alarm System Testing & Inspection: Service Provider shall perform the required annual test and inspection of the fire alarm system, using NFPA recommended functional test frequencies and methods. Service Provider shall provide the necessary documentation to satisfy the Authority Having Jurisdiction (AHJ) and to maintain City of Thousand Oaks’ Certificate of Occupancy.
Equipment – Tasks and Services
1. Coordinate and schedule the inspections and testing of the system with the City of Thousand Oaks staff.
2. Technician shall locate each device and verify location. The technician shall then label the device with a sticker to identify device if label is missing. Example: Smoke Detector from Zone 3 #22 shall be labeled Z3-22.
3. Make recommendations for repairs regarding the systems under this contract.
4. At the conclusion of testing, those previously notified (and others, as necessary) shall be notified that testing has been concluded.
FIRE ALARM TEST FREQUENCIES & TEST METHODS
ANNUALLY INITIATING DEVICES TEST FREQUENCIES
Per current NFPA and all applicable standards and requirements.
1. SMOKE DETECTORS
2. MANUAL PULL STATIONS
3. HEAT DETECTORS
4. DUCT DETECTORS
5. WATERFLOWS
6. TAMPER SWITCHES
7. STROBES
8. HORNS
9. SPEAKERS
10. BEAM DETECTORS
FIN:201-10\jr\H:\COMMON\Contracts & RFPs\FAC Contracts\Service\CalBuilding\Cal Building 13658-2024A1
11. FIRE SAFETY FUNCTIONS
12. DACT (CENTRAL STATION DIALER PANEL)
13. BATTERIES
14. REMOTE ANNUNCIATOR
QUARTERLY INITIATING DEVICES TEST FREQUENCIES
Per current NFPA and all applicable standards and requirements.
1. WATERFLOWS
2. TAMPER VALVE SWITCHES
TEST METHODS
Per current NFPA and all applicable standards and requirements.
SMOKE DETECTORS
The detectors shall be tested in place to ensure smoke entry into the sensing chamber and an alarm response. Testing with smoke or listed aerosol approved by the manufacturer shall be permitted as acceptable test methods. Other methods approved by the manufacturer that ensure smoke entry into the sensing chamber shall be permitted.
MANUAL PULL STATIONS
Single action manual pull stations shall be tested by pulling the alarm handle down. Dual action manual pull stations shall be tested by pushing in the handle then pulling the alarm handle down, verifying an alarm condition.
HEAT DETECTORS
Heat test shall be performed with a heat source per the manufacturer’s recommendations for response within one (1) minute. A test method shall be used that is recommended by the manufacturer or other method shall be used that will not damage the non-restorable fixed-temperature element or a combination rate of rise/fixed temperature element.
DUCT DETECTORS
Air duct detectors shall be tested or inspected to ensure that the device will sample the airstream. The test shall be made in accordance with the manufacturer’s instructions.
BEAM DETECTORS
The detector shall be tested by introducing smoke, other aerosol, or an optical filter into the beam path.
TEST METHODS
FIN:201-10\jr\H:\COMMON\Contracts & RFPs\FAC Contracts\Service\CalBuilding\Cal Building 13658-2024A1
Per current NFPA and all applicable standards and requirements.
WATERFLOWS
The inspectors test valve shall be used to activate the waterflows, and activation of the initiating device shall occur within 90 seconds.
TAMPER VALVE SWITCHES
Valve shall be operated and signal receipt shall be verified to be within the first two revolutions of the hand wheel or within one-fifth of the travel distance, or per the manufacturer’s specifications.
ALARM NOTIFICATION APPLIANCES
Audible information shall be verified to be distinguishable and understandable. A visual and functional test shall be conducted and proper operation shall be verified.
Visible (strobes) test shall be performed in accordance with the manufacturer’s instructions. A visual and functional test shall be conducted and proper operation shall be verified.
FIRE SAFETY FUNCTIONS
Fire safety functions (i.e., fan control, smoke damper operations, elevator recall, door holder release, air handler shut-down) shall be tested at the same frequency as that required for the initiating device that activates the fire safety functions.
BATTERIES
Perform a visual inspection of the batteries. Batteries shall be replaced in accordance with the recommendations of the alarm equipment manufacturer or when the recharged battery voltage or current falls below the manufacturer’s recommendations.
Recommendation for replacement is every three (3) years. Cost of batteries is not included.
TEST METHODS
Per current NFPA and all applicable standards and requirements.
DACT (DIGITAL ALARM COMMUNICATOR TRANSMITTER)
Connection of the DACT to two separate means of transmission shall be ensured.
Exception: DACT’s that are connected to a telephone line (number) that is also supervised for adverse condition by a derived local channel.
FIN:201-10\jr\H:\COMMON\Contracts & RFPs\FAC Contracts\Service\CalBuilding\Cal Building 13658-2024A1
DACT shall be tested for line seizure capability by initiating a signal while using the primary line for a telephone call. Receipt of the correct signal at the supervising station shall be verified. Completion of the transmission attempt within 90 seconds from going off-hook shall be verified. The primary line for the DACT shall be disconnected. Indication of the DACT trouble signal at the premises shall be verified as well as transmission to the supervising station within four (4) minutes of detection of the fault. The secondary means of transmission from the DACT shall be disconnected. Indication of the DACT trouble signal at the premises shall be verified as well as transmission to the supervising station within four (4) minutes of detection of the fault. The DACT shall be caused to transmit a signal to the receiver while a fault in the primary telephone is simulated. Utilization of the secondary telephone number by the DACT to complete the transmission to receivers shall be verified.
REMOTE ANNUNCIATORS
The correct operation and identification of annunciators shall be verified. If provided, the correct operation of annunciator under a fault condition shall be verified.
On-site Response Time and Call Windows
Attribute Response
Response time - onsite for
critical components 4-hour maximum response
Response time - onsite for
non-emergency Next business day response
Response Window 24 x 7
Inspection/testing Scheduling shall be provided for each location.
FIN:201-10\jr\H:\COMMON\Contracts & RFPs\FAC Contracts\Service\CalBuilding\Cal Building 13658-2024A1
EXHIBIT B-1
CAL BUILDING SYSTEMS, INC.
Fire Alarm & Suppression Systems Services
PRICING SCHEDULE
Services for Periodic Testing:
Includes the following testing services at each site: 1 annual, 1 sensitivity, 3 quarterly, 1 pump.
No. Location
Year 1
7/2/2024 –
6/30/2025
Year 2
7/1/2025 –
6/30/2026
Year 3
7/1/2026 –
6/30/2027
1 Civic Arts Plaza –
City Hall & Theatres $28,120 $29,630 $30,520
2 Thousand Oaks Library $11,910 $12,260 $12,630
3 Fiore Teen Center $4,140 $4,264 $4,390
4 Goebel Adult Community Center $4,850 $4,990 $5,140
5 401 W. Hillcrest Drive $6,280 $6,470 N/A
6 403 W. Hillcrest Drive $2,040 $2,100 N/A
7 Child Care Center $6,240 $6,430 $6,620
8 Transportation Center $3,420 $3,530 $3,630
9 Hill Canyon Wastewater
Treatment Plant $26,180 $26,960 $27,770
10 Municipal Service Center $10,220 $10,530 $10,840
11 Household Hazardous Waste $1,980 $2,040 $2,394
12 Newbury Park Library N/A N/A $2,830
Annual Total $105,380 $109,204 $106,764
FIN:201-10\jr\H:\COMMON\Contracts & RFPs\FAC Contracts\Service\CalBuilding\Cal Building 13658-2024A1
Services for Remote System Monitoring
Remote system monitoring services to be performed monthly for each location.
No. Location
Year 1
7/2/2024 –
6/30/2025
Year 2
7/1/2025
–
6/30/2026
Year 3
7/1/2026
–
6/30/2027
Initial
Set-up
(One-time
Cost)
1 Civic Arts Plaza –
City Hall & Theatres $550 $566 $580 $0
2 Thousand Oaks Library $550 $566 $580 $0
3 Fiore Teen Center $550 $566 $580 $0
4 Goebel Adult Community Center $550 $566 $580 $0
5 401 W. Hillcrest Drive $550 $566 N/A $1,200
6 403 W. Hillcrest Drive $550 $566 N/A $1,200
7 Child Care Center $550 $566 $580 $1,200
8 Transportation Center $550 $566 $580 $1,200
9 Hill Canyon Wastewater
Treatment Plant $550 $566 $580 $0
10 Municipal Service Center $1,100 $1,132 $1,160 $0
11 Household Hazardous Waste $550 $566 $580 $1,200
12 Newbury Park Library N/A N/A $580 $0
Annual Total $12,600* $6,792 $5,220
*Year 1 includes annual total ($6,600) and one-time set-up costs ($6,000).
FIN:201-10\jr\H:\COMMON\Contracts & RFPs\FAC Contracts\Service\CalBuilding\Cal Building 13658-2024A1
ANNUAL SERVICE TOTALS
Year 1
7/2/2024 –
6/30/2025
Year 2
7/1/2025 –
6/30/2026
Year 3
7/1/2026 –
6/30/2027
Year 4
(Projected)
7/1/2027 –
6/30/2028
Year 5
(Projected)
7/1/2028 –
6/30/2029
Annual Total $117,980 $115,996 $111,984 $117,583 $123,462 Reserve $159,995
Amount Not to Exceed $747,000
FIN:201-10\jr\H:\COMMON\Contracts & RFPs\FAC Contracts\Service\CalBuilding\Cal Building 13658-2024A1
EXHIBIT D-1
CAL BUILDING SYSTEMS, INC.
Fire Alarm & Suppression Systems Services
EQUIPMENT LIST
Civic Arts Plaza
2100 E. Thousand Oaks Blvd.
Fire Systems - Civic Arts Plaza
Make Model # Qty Description
Edwards EST-3 10 Beam Smoke Detector
46 Duct Smoke Detector
59 Photo Smoke Detector
3 Pull Station-Single Action
2 Control Modules
14 Phone Jack or Warden Stations
28 Tamper Switch Monitor
181 Strobes
175 Speakers
117 Heat Detector
1 Digital Dialer
4 Remote Annunciators
4 Control Panels (NODES)
20 Waterflow Switch Monitors
Child Care Center
110 S. Conejo School Road
Fire Systems - Child Care
Make Model # Qty Description
Simplex 4007ES 1 Fire Alarm Panel
18 Photo Smoke Detector
8 Heat Detector
5 Pull Stations
20 Speakers or Horns with Strobes
5 Remote Control/Annunciator
FIN:201-10\jr\H:\COMMON\Contracts & RFPs\FAC Contracts\Service\CalBuilding\Cal Building 13658-2024A1
Transportation Center
265 Rancho Road
Fire Systems - Transportation Center
Make Model # Qty Description
Silent Knight 5700 1 Fire Alarm Panel
Silent Knight 1 Smoke Detector
Silent Knight 3 Pull stations
Gentex 5 Strobes
Gentex 3 Control Modules
Thousand Oaks Grant Brimhall Library
1401 E. Janss Rd.
Fire Systems - Thousand Oaks Library
Make Model # Qty Description
Fenwal 3210 1 Control Panel
Fenwal CPD 7021 2 Heat Detectors
Fenwal CPD 7021 6 Smoke Detectors
Fenwal CPD 7021 4 Smoke Detectors (in-duct)
3 Flow Switches
5 PIV w/Tamper Switch
2 OS&Y w/2 Tamper Switches on each (4 valves)
49 Horn Strobe
18 Strobe
12 Pull Stations
Notifier 1 Fire Alarm Annunciator
Notifier AFP-200 1 "Intelligent Fire Detection and Alarm System" Notifier FCPS-24S8 1 Power Supply "for fire protection signaling service" Notifier 1 "Fire Alarm System Sub Panel"
Notifier AFP-400 1 Fire Alarm Panel
FIN:201-10\jr\H:\COMMON\Contracts & RFPs\FAC Contracts\Service\CalBuilding\Cal Building 13658-2024A1
Thousand Oaks Teen Center
1375 E. Janss Road
Fire Systems - Teen Center
Make Model # Qty Description
Edwards
(Kiddie) VM1 1 Control Panel
9 Smoke Detectors
22 Audio/Visual Signal Device
1 Waterflow Switch Monitor
1 Tamper Switch Monitor
1 Digital Dialer
6 Pull Station (GSA-278)
1 Remote Control/Annunciator
4 Duct Detectors (3 GSASD, 1 System Sensor)
Goebel Adult Center
1385 E. Janss Road
Fire Systems - Adult Center
Make Model # Qty Description
Edwards
(Kiddie) VM1 1 Alarm Panel
15 Smoke Detector (GSA-PS)
1 Control Display Module
1 Remote Annunciator
2 Heat Detector
10 Pull Station
1 Waterflow Switch Monitor
1 Tamper Switch Monitor
4 Duct Detectors (GSA-SD)
20 Speakers or Horns with Strobes
FIN:201-10\jr\H:\COMMON\Contracts & RFPs\FAC Contracts\Service\CalBuilding\Cal Building 13658-2024A1
Household Hazardous Waste
1020 Conejo Center Drive
Fire Systems – Household Hazardous Waste
Make Model # Qty Description
Kidde VM1 1 Fire Alarm Control Panel
1 Smoke Detectors
3 Waterflow Switch
1 Tamper Switch
1 Wet Sprinkler Riser
Newbury Park Library
2331 Borchard Road
Fire Systems – Newbury Park
Make Model # Qty Description
Kidde VM1 1 Fire Alarm Control Panel
14 Smoke Detectors
9 Heat Detectors
1 Combo Detector
2 Duct Detectors
8 Pull Stations
1 Waterflow Switch
2 Tamper Switches
1 Wet Sprinkler Riser
EXHIBIT E-1