TO: Andrew P. Powers, City Manager
FROM: Jaime Boscarino, Finance Director
DATE: October 13, 2026
SUBJECT: Flooring Materials and Services at Various Facilities RECOMMENDATION:
1. Authorize “piggyback” agreement with Shaw Integrated and Turf Solutions, Inc. (Shaw), of Dalton, GA, utilizing Sourcewell Supplier Agreement No. 061323-SII for flooring materials and related supplies and services, in an annual not-to-exceed amount of $100,000 and a total not-to-exceed amount of $400,000, with a term ending September 30, 2027, with up to three one-year options to extend the agreement through September 30, 2030.
2. Authorize expenditure in FY 2026-27 in an annual not-to-exceed amount of $100,000 from various City Operating and Capital Fund accounts for flooring materials and related supplies and services, as budget allows.
3. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: Yes
FINANCIAL IMPACT:
No Additional Funding Requested. Funding for as-needed work is included in the various Adopted FY 2026-27 Operating and Capital Fund Budgets. Supplies and services will be utilized on an as-needed basis, as budget allows. Additional funds for the remaining contract term will be requested during the upcoming biennial budget process.
BACKGROUND:
City facilities periodically require flooring replacement, repair, installation, and related services. These needs vary by facility and arise based on flooring condition, facility use, planned improvements, and other maintenance requirements.
Flooring Materials and Services at Various Facilities
October 13, 2026
Sourcewell is a cooperative purchasing organization that conducts competitive solicitations and establishes contracts for goods and services that may be utilized by participating public agencies. Cooperative purchasing allows eligible agencies to utilize competitively solicited contracts established by another public agency or cooperative purchasing organization, commonly referred to as “piggybacking,” subject to the City's applicable purchasing requirements.
Sourcewell competitively solicited flooring materials and related services and awarded Supplier Agreement No. 061323-SII to Shaw Integrated and Turf Solutions, Inc. (Attachment #1). The agreement includes flooring materials, supplies, installation, and related services at established contract pricing and terms. Staff identified the Sourcewell agreement as an available cooperative purchasing contract that can support the City's flooring needs at various facilities on an as-needed basis.
DISCUSSION/ANALYSIS:
Pursuant to Thousand Oaks Municipal Code (TOMC) Section 3-10.203(b), the City may “piggyback” onto, or join, an existing written purchase contract obtained through a competitive bidding process prepared and awarded by another local, state, or federal government agency. Utilizing the Sourcewell agreement allows the City to obtain flooring materials and related services under competitively established pricing and terms without conducting a separate solicitation.
Shaw flooring products are currently used in multiple City facilities, including luxury vinyl tile (LVT) and carpet products. Continued use of these products will maintain consistency in appearance, materials, performance, and maintenance requirements. Product consistency also allows Facilities staff to match or supplement existing flooring when completing repairs or replacements and reduces unnecessary variation in flooring products across facilities.
The proposed agreement with Shaw Integrated and Turf Solutions, Inc. (Attachment #2) would provide an annual not-to-exceed amount of $100,000, with a total not-to-exceed amount of $400,000, for flooring materials and related supplies and services on an as-needed basis. The initial term would end September 30, 2027, with up to three one-year options to extend the agreement through September 30, 2030. Purchases and services would be authorized only as needed and within available budget.
Staff recommend approval of the proposed piggyback agreement with Shaw in an annual not-to-exceed amount of $100,000, with a not-to-exceed amount of $400,000 over the lifetime of the Agreement.
Flooring Materials and Services at Various Facilities
October 13, 2026
LEVINE ACT (California Government Code § 84308):
This item is subject to the Levine Act (Attachment #3). City Councilmembers who have received a campaign contribution of more than $500 (aggregated) within the preceding 12 months from a party or their agent/representative, or a financiallyinterested participant involved in this proceeding may do either of the following: (1) disclose the contribution on the record and recuse themselves from this proceeding; or if applicable (2) return the portion of the contribution that exceeds $500 within 30 days from the time the official knew or should have known about the contribution, and participate in the proceeding.
All parties and their agents/representatives must disclose on the record of this proceeding any aggregated contribution of more than $500 made to any Councilmember within the preceding 12 months. Councilmembers are prohibited from accepting, soliciting, or directing a campaign contribution of more than $500 (aggregated) from a party, their agent/representative, or a financially-interested participant during a proceeding and for 12 months following the date a final decision is made. In addition, a party, their agent/representative, or a financiallyinterested participant is prohibited from contributing more than $500 (aggregated) to a Councilmember during a proceeding and for 12 months following the date a final decision is made.
COUNCIL GOAL COMPLIANCE:
Meets the following City Council goal:
C. Operate City government in a fiscally and managerially responsible and prudent manner to ensure that the City of Thousand Oaks remains one of California's most desirable places to live, work, visit, recreate, and raise a family.
PREPARED BY: Joshua Richards, Assistant Analyst
Joshua Koenig-Brown, Facilities Manager
Attachments:
Attachment #1 – Sourcewell Master Agreement
Attachment #2 – Shaw Integrated and Turf Solutions, Inc., Piggyback Agreement
Attachment #3 – Levine Act Disclosure Form
FIN:201-10\jr\H:\COMMON\Council\2026\Facilities\10132026CCMtg\10132026 Shaw Piggyback Staff Report.docx