TOWN OF TIBURON
Tiburon Town Hall
1505 Tiburon Boulevard
Tiburon, CA 94920
Regular Meeting - 5:00 p.m.
Special Meeting - 5:30 p.m.
Town Council Special & Regular Meeting
February 1, 2023
5:00
P.M.
AGENDA
TIBURON TOWN COUNCIL SPECIAL & REGULAR MEETING
CORONAVIRUS (COVID-19) ADVISORY NOTICE
Consistent with Government Code section 54953(e), the Town Council meeting will not be physically open to the public and all Council Members will be teleconferencing into the meeting. To maximize public safety while still maintaining transparency and public access, members of the public can access the meeting by following the meeting live at:
Audio/Video Webinar:
https://us06web.zoom.us/j/84412395839
Webinar ID: 844 1239 5839
Call-in Number: +1 669 900 6833
Access Code: 844 1239 5839
Instructions for providing public comment live during the meeting using Zoom are linked on the Town's website and to this agenda.
Members of the public may provide public comment by sending comments to the Town Clerk by email at [email protected]. Comments received prior to the start of the Council meeting will be distributed electronically to the Town Council and posted on the Town's website. Comments received after the start time of the Council meeting, but prior to the close of public comment period for an item, will then be read into the record, with a maximum allowance of 3 minutes per individual comment, subject to the Mayor's discretion. All comments read into the record should be a maximum of 500 words, which corresponds to approximately 3 minutes of speaking time. If a comment is received after the agenda item is heard but before the close of the meeting, the comment will still be included as a part of the record of the meeting but will not be read into the record.
Any member of the public who needs accommodations should email or call the Town Clerk who will use their best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety in accordance with the Town's procedure for resolving reasonable accommodation requests. All reasonable accommodations offered will be listed on the Town's website at www.townoftiburon.org.
REGULAR MEETING – 5:00 P.M.
PDF Agenda - 5:00 p.m. Regular Meeting
PDF Full Agenda Packet - 5:00 p.m. Regular Meeting
PDF Agenda - 5:30 p.m. Special Meeting
PDF Full Agenda Packet - 5:30 p.m. Special Meeting
CALL TO ORDER AND ROLL CALL
Councilmember Fredericks, Councilmember Thier, Councilmember Welner, Vice Mayor Griffin, Mayor Ryan
ANNOUNCEMENT OF ACTION TAKEN IN CLOSED SESSION, IF ANY
ORAL COMMUNICATIONS
Persons wishing to address the Town Council on subjects not on the agenda may do so at this time. Please note however, that the Town Council is not able to undertake extended discussion or action on items not on the agenda. Matters requiring action will be referred to the appropriate Commission, Board, Committee or staff for consideration or placed on a future Town Council meeting agenda. Please limit your comments to three (3) minutes.
CONSENT CALENDAR
CC-1.
Town Council Minutes –
Adopt minutes for January 18, 2023 Town Council special and regular meetings (Department of Administrative Services) CC-1 Draft Minutes
CC-2.
Town Council Minutes –
Adopt minutes for January 25, 2023 Town Council special meeting (Department of Administrative Services) CC-2 Draft Minutes
CORRESPONDENCE #1
ACTION ITEMS
AI-1.
Little League Parade & Opening Day Special Event –
Consider approval of request to close Main Street on March 17, 2023 from 4:00 p.m. to 9:00 p.m., for the special event (Department of Administrative Services) AI-1 Little League Parade & Opening Day Special Event Staff Report AI-1 Little League Parade & Opening Day Special Event EXHIBIT 1 - Application AI-1 Little League Parade & Opening Day Special Event EXHIBIT 2 - Map AI-2.
Parks Master Plan –
Authorize the Town Manager to Execute a Professional Services Agreement with WRT to Assist the Town with Development of a Town of Tiburon Parks Master Plan, in an Amount not to Exceed $315,478, authorize FY 23 budget amendment to fund work and consider appointing a councilmember to work with the POST subcommittee and staff (Department of Public Works) AI-2 Parks Master Plan Staff Report
AI-2 Parks Master Plan EXHIBIT 1 - RFP
AI-2 Parks Master Plan EXHIBIT 2 - WRT Scope
AI-2 Parks Master Plan EXHIBIT 3 - Fee Proposal
AI-2 Parks Master Plan EXHIBIT 4 - Draft Agreement
CORRESPONDENCE #1
CORRESPONDENCE #2
CORRESPONDENCE #3
CORRESPONDENCE #4
AI-3.
Town Hall HVAC Systems –
Consider authorization of the Town Manager to execute a contract with Bell Products Inc. for the HVAC Systems Update/Replacement Project for $681,874, a budget amendment in the amount of $79,367 from the Infrastructure and Facility Replacement Reserve Fund, and authorize the Town Manager to approve change orders up to 10% of the construction amount if needed (Department of Public Works) AI-3 Town Hall HVAC System Staff Report
AI-3 Town Hall HVAC System EXHIBIT 1 - Plans
AI-3 Town Hall HVAC System EXHIBIT 2 - Agreement
AI-3 Town Hall HVAC System EXHIBIT 3 - Project Specs
CORRESPONDENCE #1
CORRESPONDENCE #2
AI-4.
Town Council Regular Meeting Time –
Consider providing direction to staff on changing the Town Council regular meeting time (Department of Administrative Services) AI-4 Town Council Regular Meeting Time Staff Report
AI-4 Town Council Regular Meeting Time EXHIBIT 1 - Survey AI-4 Town Council Regular Meeting Time EXHIBIT 1 - Survey *updated 2/1
DISCUSSION ITEMS
DI-1.
Objective Design Standards –
Provide feedback on the draft Objective Design Standards (Community Development Department) DI-1 Objective Design Standards Staff Report
DI-1 Objective Design Standards EXHIBIT 1
DI-1 Objective Design Standards EXHIBIT 2
DI-1 Objective Design Standards EXHIBIT 3
CORRESPONDENCE #1
CORRESPONDENCE #2
CORRESPONDENCE #3
TOWN COUNCIL REPORTS
TOWN MANAGER REPORT
ADJOURNMENT - to special meeting
SPECIAL MEETING - 5:30 P.M.
CALL TO ORDER AND ROLL CALL
Councilmember Fredericks, Councilmember Thier, Councilmember Welner, Mayor Ryan
ACTION ITEMS
AI-1
Town Council Vacancy -
Provide direction on next steps to fill Vice Mayor Griffin's seat on the Town Council (Office of the Town Manager) AI-1 Town Council Vacancy Staff Report
AI-2
Election of Vice Mayor and Town Council Committee Assignments - The Mayor will conduct the election of Vice Mayor and the Council will consider making two appointments to the 2023 Town Manager Performance Evaluation and 2023 Budget/Finance ad hoc committees (Department of Administrative Services) AI-2 Election of Vice Mayor and Town Council Committee Assignments Staff Report AI-2 Election of Vice Mayor and Town Council Committee Assignments EXHIBIT 1 - Committee Appointments List
ADJOURNMENT
GENERAL PUBLIC INFORMATION
ASSISTANCE FOR PEOPLE WITH DISABILITIES
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Town Clerk at (415) 435-7377. Notification 48 hours prior to the meeting will enable the Town to make reasonable arrangements to ensure accessibility to this meeting.
AVAILABILITY OF INFORMATION
Copies of all agenda reports and supporting data are available for viewing and inspection at Town Hall and at the Belvedere-Tiburon Library located adjacent to Town Hall. Agendas, Staff Reports and minutes are posted on the Town’s website, www.townoftiburon.gov
.
Any records distributed to a majority of the Town Council regarding any item on this agenda, including agenda-related documents produced by the Town after distribution of the agenda packet 72 hours in advance of the Council meeting, will be available for public inspection at Town Hall, 1505 Tiburon Boulevard, Tiburon, CA 94920.
Upon request, the Town will provide written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. Please send a written request, including your name, mailing address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service at least 5 days before the meeting. Requests should be sent to the Office of the Town Clerk at the above address.
PUBLIC HEARINGS
Public Hearings provide the general public and interested parties an opportunity to provide testimony on these items. If you challenge any proposed action(s) in court, you may be limited to raising only those issues you or someone else raised at the Public Hearing(s) described later in this agenda, or in written correspondence delivered to the Town Council at, or prior to, the Public Hearing(s).
TIMING OF ITEMS ON AGENDA
While the Town Council attempts to hear all items in order as stated on the agenda, it reserves the right to take items out of order. No set times are assigned to items appearing on the Town Council agenda.