Tiburon Town Council Minutes #03-2023 February 1, 2023
TOWN COUNCIL
REGULAR & SPECIAL MEETING
MINUTES
Consistent with Government Code section 54953(e), councilmembers attended this meeting by teleconference. Members of the public were invited to participate in the meeting by live-streaming the meeting on the Town’s website and submitting comments to [email protected] to be included in the public record for the meeting.
REGULAR MEETING – 5:00 P.M.
CALL TO ORDER AND ROLL CALL
PRESENT: COUNCILMEMBERS: Fredericks, Ryan, Thier, Welner (at 6:15 p.m.) ABSENT: COUNCILMEMBERS: One Vacant Seat
PRESENT: EX OFFICIO: Town Manager Chanis, Town Attorney Stock, Director of Community Development Tasini, Public
Works Engineering Manager Eshoo, Town Clerk
Dilena
CONSENT CALENDAR
CC-1. Town Council Minutes – Adopt minutes for January 18, 2023 Town Council special and regular meetings (Department of Administrative Services) CC-2. Town Council Minutes – Adopt minutes for January 25, 2023 Town Council special meeting (Department of Administrative Services)
MOTION: To adopt Consent Calendar Item No. 1, as written.
Moved: Thier, seconded by Fredericks
VOTE: AYES: Fredericks, Ryan, Thier
ABSENT: Welner, One Vacant Seat
CC-2. Town Council Minutes – Adopt minutes for January 25, 2023 Town Council special meeting (Department of Administrative Services)
MOTION: To adopt Consent Calendar Item No. 2, as amended by Julie Jacobs’ January 29, 2023 letter.
Moved: Thier, seconded by Ryan
VOTE: AYES: Fredericks, Ryan, Thier
ABSENT: Welner, One Vacant Seat
DocuSign Envelope ID: 7DCCA4B5-C6C3-4BE4-B31B-668CD9868244
Tiburon Town Council Minutes #03-2023 February 1, 2023
ACTION ITEMS
AI-1. Little League Parade & Opening Day Special Event – Consider approval of request to close Main Street on March 17, 2023 from 4:00 p.m. to 9:00 p.m. for the special event (Department of Administrative Services)
Public comment was received by:
• DeAnn Biss, Executive Director of the Chamber of Commerce, who requested the Council create criteria for events that would close Main Street to balance the interests of the downtown businesses.
• Isaac Nikfar, who spoke in support of the event.
MOTION: To approve the closure of Main Street from 4:00 p.m. to 9:00 p.m. on March 17, 2023 for the Tiburon Peninsula Little League event for the year 2023 only, and to urge TPLL to explore other venues for the event as the Town Council works to develop policy on events that would close Main Street.
Moved: Thier, seconded by Fredericks
VOTE: AYES: Fredericks, Ryan, Thier
ABSENT: Welner, One Vacant Seat
AI-2. Parks Master Plan – Authorize the Town Manager to execute a Professional Services Agreement with WRT to assist the Town with development of a Town of Tiburon Parks Master Plan, in an amount not to exceed $315,478, authorize a FY2023 budget amendment to fund the work and consider appointing a councilmember to work with the POST subcommittee and staff (Department of Public Works) Public comment was received by:
• Bruce King, who referred to his letter submitted and recommended expanding the review to others before making a final decision.
MOTION: To authorize the Town Manager to execute a Professional Services Agreement, subject to approval of the Town Attorney as to form, with WRT, to assist the Town with development of a Parks Master Plan, in an amount not to exceed $315,478, to approve a budget amendment in the amount of $315,478 to fund the work, with the source of funds being American Rescue Plan funds, and to appoint Councilmember Holli Thier and Mayor Jack Ryan to work with the Parks, Open Space and Trails Commission subcommittee on the project.
Moved: Thier, seconded by Fredericks
VOTE: AYES: Fredericks, Ryan, Thier
ABSENT: Welner, One Vacant Seat
AI-3. Town Hall HVAC Systems – Consider authorization of the Town Manager to execute a contract with Bell Products Inc. for the HVAC Systems Update/Replacement Project for $681,874, a budget amendment in the amount of $79,367 from the Infrastructure and Facility Replacement Reserve Fund, and authorize the Town Manager to approve change orders up to 10% of the construction amount if needed (Department of Public Works) DocuSign Envelope ID: 7DCCA4B5-C6C3-4BE4-B31B-668CD9868244
Tiburon Town Council Minutes #03-2023 February 1, 2023
MOTION: To authorize the Town Manager to execute the contract with Bell Products Inc. for the Town Hall HVAC Systems Update/Replacement Project in the amount of $681,874, to authorize a budget amendment in the amount of $79,367 from the Infrastructure and Facility Replacement Reserve Fund, and to authorize the Town Manager to approve construction change orders up to 10% for unforeseen construction issues.
Moved: Thier, seconded by Fredericks
VOTE: AYES: Fredericks, Ryan, Thier
ABSENT: Welner, One Vacant Seat
AI-4. Town Council Regular Meeting Time – Consider providing direction to staff on changing the Town Council regular meeting time (Department of Administrative Services)
Public comment was received by:
• Dorene Curtis, who asked if meetings would only be in-person or if they would be livestreamed as well.
The Council directed staff to return to the next meeting with a resolution changing the Town Council’s regular meeting time to 6:30 p.m.
DISCUSSION ITEMS
DI-1. Objective Design Standards – Provide feedback on the draft Objective Design Standards (Community Development Department)
Public comment was received by:
• Kathy Silverfield, who asked about the height limits and preserving the historical look of Main Street and if there would be a public question & answer session. • Dorene Curtis, who asked about the height limits and requested clarifications from staff about the law and commercial requirements.
No action taken.
TOWN COUNCIL REPORTS
Councilmember Fredericks reported the Marin Bike Coalition had requested a resolution related to bicycle-pedestrian safety.
TOWN MANAGER REPORT
None.
ADJOURNMENT – to special meeting
DocuSign Envelope ID: 7DCCA4B5-C6C3-4BE4-B31B-668CD9868244
Tiburon Town Council Minutes #03-2023 February 1, 2023
SPECIAL MEETING – 7:42 P.M.
CALL TO ORDER AND ROLL CALL
PRESENT: COUNCILMEMBERS: Fredericks, Ryan, Thier, Welner ABSENT: COUNCILMEMBERS: One Vacant Seat
PRESENT: EX OFFICIO: Town Manager Chanis, Town Attorney Stock, Town Clerk Dilena
ACTION ITEMS
AI-1. Town Council Vacancy – Provide direction on next steps to fill Vice Mayor Griffin’s seat on the Town Council (Office of the Town Manager)
The Town Council directed staff to return to the Town Council with the appropriate resolutions to call a special election on August 29, 2023, and to begin the appointments process for the Council to appoint an interim council member to serve until the certification of the August 29, 2023 special election.
AI-2. Election of Vice Mayor and Town Council Committee Assignments – The Mayor will conduct the election of Vice Mayor and the Council will consider making two appointments to the 2023 Town Manager Performance Evaluation and the 2023 Budget/Finance ad hoc committees (Department of Administrative Services) MOTION: To appoint Alice Fredericks to the office of Vice Chair, and to appoint Alice Fredericks to the 2023 Town Manager Performance Evaluation and the 2023 Budget/Finance ad hoc committees.
Moved: Ryan, seconded by Thier
VOTE: AYES: Fredericks, Ryan, Thier, Welner
ABSENT: One Vacant Seat
ADJOURNMENT
There being no further business before the Town Council of the Town of Tiburon, Mayor Ryan adjourned the meeting at 8:15 p.m.
JACK RYAN, MAYOR
TOWN OF TIBURON
ATTEST:
LEA DILENA, TOWN CLERK
DocuSign Envelope ID: 7DCCA4B5-C6C3-4BE4-B31B-668CD9868244