INDEX
TOßRANCE GITY COUNCIL . JUNE 28,2022
SUBJECT
1. 2.
3. 4.
5. 6.
64. 68.
6C.
6D.
6E.
6F.
6G,
6H.
7. L
84. 88.
8C.
8D
8E
8F
8G
PAGE
OPENING CEREMONIES
Callto Order/Roll Call
Flag Salute/l nvocation
Affidavit of PostingMaive Further Reading
Withdrawn, Deferred or Supplemental ltems
Council Committee Meetings and Announcements
COMMUNITY MATTERS
Resolution No.2022-56 re Martin Serna
Proclamation re Parks and Recreation Month
Recog n ize 2022 Beat Odds Scholarsh i p Reci pients
lntroduction of Torrance Students Participating in Torrance Sister City Cultural Exchange Program
Resolution No. 2022-63 re Steven Fletcher
Resolution No. 2022-64 re Lisa Gonzales
Resolution No.2022-65 re Craig Durling
Recognition of Outgoing Commissioners
ORAL COMMUNICATIONS
CONSENT CALENDAR
Approve City Council Minutes
Approve Purchase of Annual Software Maintenance and
Support for City's Permit, Business License, and Asset
Management Software
Appropriate Funds and Approve Contract Services Agreement for Supplemental Staffing for Torrance Crossing Guard Program Approve Renewal of Excess Workers' Compensation Program Coverage and Authorize Finance Director to Execute the Policy Approve Renewal of Automobile Physical Damage lnsurance Coverage and Authorize Finance Director to Execute the Policy Approve Renewal of Property lnsurance Coverage and Authorize Finance Director to Execute the Policy
Award Contract Services Agreement for Restroom Renovation at Greenwood Center
Award Contract Services Agreement for Fire Alarm Detection System at Greenwood Center
Reject Bid Received and Authorize Rebid for Taxiway Lights and Wire Replacement at Torrance Municipal Airport
Authorize Change Order #1 to lncrease Funding for Electronic Materials Approve Sixth Amendment to Contract Services Agreements for Torrance Community Transit Program (Senior Taxi and Disabled Dial-A-ïaxi)
Approve Request for Subsidy of Rental Fees for Use of Ken Miller Recreation Center by UCLA Blood Drive and Appropriate Funds Approve Proposed Job Description for Deputy Finance Director Accept and File Report on Programming at Wilson Park Amphitheater
ADMINISTRATIVE MATTERS
Provide COVID-19 Recovery Update and Determine Direction on Orders from the County of Los Angeles and the State of California Regarding COVID-19
1 1
I
2 2
2 2
2-3
3 3
3 3
3 3
8H
8l
8J.
8K
81. 8M
8N
9. 94,
3 4
4-5
5-7
7 7
7 7-8
I
I
I
I
I
9 9-1 0
98. 9C.
9D.
9E.
9F.
9G
9H.
9t.
9J.
9K.
91. 9M
9N
90 9P
Adopt RESOLUTION Authorizing Virtual City Council, Commission, Committee, Board, and Other City Bodies Meetings Under AB 361 Accept and File Update Report on City's Progress in Addressing Homelessness in Torrance
Concur and Approve with Committee's Recommendation of the Naming of Four Softball Diamonds at Wilson Park, Consider Naming Wilson Park Softball Diamonds and Athletic Fields the Gene Barnett Athletic Fields, and Adopt RESOLUTION
Approve Renewal of Excess Liability Coverage and Authorize Finance Director to Execute the Policy
Award Purchase Order for Graffiti Removal Services and Bus Stop Maintenance
Award Contract Services Agreement for Fire Station 4 Renovation Adopt RESOLUTION Authorizing Activation of Level 1 of City's Water Conservation and Water Supply Shortage and Sustainability Ordinance Approve Memorandums of Understanding for Measure R Clean Fuel Bus Capital Facilities and Rolling Stock Program and Proposition A 40% Discretionary Funds
Adopt RESOLUTION to ldentify Project for Fiscal Year 2022-23 as Funded by SB 1: The Road Repair and Accountability Act and Appropriate Funds
Approve Side Letter Agreement Between Engineers/Torrance Fiscal Employee Association (TFEA) and Management for Fire lnvestigator
Approve Side Letter Agreement Between Torrance Municipal Employees/AFSCME Local 1 117 and Management for Traffic Signal Technician
Approve Side Letter Agreement Between Torrance Professional and Supervisory Association (TPSA) and Management'Regarding Competency Tests
Approve Consulting Services Agreement for Workers'
Compensation Claims Administration Services and Approve Budget Revisions to Self-lnsurance Fund
Approve Agreement of Ground Lessor and Estoppel Certificate for City-Owned Property at2700 Skypark Drive
Adopt Categorical Exemptions Under California Environmental Quality Act (CEQA) Section 15301, Adopt RESOLUTIONS, and Approve Amendments to Lease Agreements and Estoppel Certificates for City-Owned Properties at 2601 Airport Dr. and 25210 Crenshaw Blvd
HEARINGS
AGENCY AGENDAS
SECOND READING ORDINANCES
COUNCIL ORAL COMMUNICATIONS
CLOSED SESSION
ADJOURNMENT
At 11:02 p.m., the City Council adjourned to Tuesday, July 12,2022, at 5:00 p.m. for closed session, with regular business commencing at 6:30 p.m.
10 10-13
14 14-15
15 15-16
16-18
21 19
19 19
20 20
21-22
22 22
22 22
1,22
23 20-21
10 11
12 13
14 15
June 28,2022
MINUTES OF A REGULAR MEETING
OF THE TORRANCE CITY COUNCIL
1. CALL TO ORDER
The Torrance City Council convened in an adjourned regular meeting on June 28,2022, at 5:00 p.m. in the Council Chamber and via teleconference.
ROLL CALL
Present:Councilmembers Ashcraft, Chen, Griffiths, Kalani, Mattucci, Walser and Mayor Furey
None
City Manager Chaparyan, City Attorney Sullivan,
City Clerk Rebecca Poirier and
other staff representatives
Agenda item 14 was considered out of order at this time
14. CLOSED SESSION
The City Council immediately recessed to closed session to confer with the City Manager and the City Attorney on agenda matters listed under 14A) CONFERENCE WITH LEGAL couNSEL, - EXtSTtNG L|TIGAT|ON, 148) CONFERENCE W|TH LABOR NEGOTTATOR, 14C) REAL PROPERTY CONFERENCE WITH REAL PROPERTY NEGOTIATOR, 14D) CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION - Litigation pursuant to California Government Code 554956.9(d)(1), California Government Code 554957.6, California Government Code 554956.8 and California Government Code S54956.9(dX2).
The City Council reconvened in public session at 6:30 p.m. No formal action was taken on any item considered in closed session.
2.FLAG SALUTE/ INVOCATION
The flag salute was led by Councilmember Walser
The non-sectarian invocation was given by Rabbi Dede Thomas
3. REPORT OF CITY CLERK ON POSTING OF THE AGENDA/ MOTION TO
WAIVE FURTHER READING
City Clerk Rebecca Poirier reported that the agenda was posted on the Public Notice Board at 3031 Torrance Boulevard and on the City's website on Tuesday, June 21,2022 with a revised agenda posted on Friday, June 24,2022.
MOTION: Councilmember Griffiths moved that after the City Clerk has read aloud the number and title of any resolution or ordinance on the meeting agenda, the further reading thereof shall be waived, reserving and guaranteeing to each Councilmember the right to demand the reading of any such resolution or ordinance in regular order. The motion was seconded by Councilmember Kalani and passed by 7-0.
Absent:
Present:
Samantha Cerda
Minutes Secretary
1 City Council
June 28,2022
4. WITHDRAWN. DEFERRED R SUPPLEMENTAL ITEMS
No items were withdrawn or deferred. Supplemental material was available for items 6H, 8C, 8D, 8E, 8F, 8K, 98, 9E, 9F, 9K, 9P, and Oral Communications.
5. COUNCIL COMMITTEE MEETINGS AND ANNOUNCEMENTS
City Clerk Rebecca Poirier announced the City Clerk's Office is accepting commission applications for vacancies on the Airport Commission, Traffic Commission, Historic Preservation Commission, and the Planning Commission. She stated applications are due on Thursday, July 28, 2022.
Councilmember Ashcraft provided an overview of the meetings of the Ad Hoc Naming of Public Facilities Meeting and their recommendation of the naming of the four softball diamonds at Wilson Park to the Gene Barnett Athletic Fields.
Community Services Director La Rock provided further background on the recommendation of the naming of the Gene Barnett Athletic Fields.
Acting Fire Chief David Dumais reminded the public about the Torrance Refining Company's monthly community alert siren testing would take place on Wednesday, July 6,2022.
Mayor Furey asked for and received concurrence that an item be brought foruvard at the July 12, 2022, City Council meeting to increase general fund revenues by estimated Measure SST revenue and restore the public safety positions that were reduced in the adopted FiscalYear 2022-23 budget. Additionally, he requested the current City Council, which supported the measure and adopted the budget; approve the budget revisions and corresponding resolutions and ordinance amending the Torrance Municipal Code to implement the tax prior to the incoming councilmembers swearing in.
City Manager Chaparyan clarified they would bring the requested item fon¡vard as an action item.
6. COMMUNITY MATTERS
RESOLUTION NO. 2022.56 RE MARTIN SERNA
Resolution No. 2022-56 honoring Fire Chief Martin Serna upon his retirement from the City of Torrance after twenty-nine years of service. (For Adoption Only).
MOTION: Councilmember Chen moved to adopt Resolution No.2022-56. Councilmember Walser seconded the motion. The motion carried by a vote of 7-0. 6B PROCLAMATION DECLARING JULY 2022 AS PARKS AND RECREATION MONTH IN THE CITY OF TORRANCE.
Councilmember Ashcraft and Mayor Furey read the proclamation aloud 6C TORRANCE YOUTH COUNCIL AND COMMUNITY SERVICES - RECOGNIZE 2022,.BEAT THE ODDS" SCHOLARSHIP RECIPIENTS Recommendation of the Torrance Youth Council and the Community Services Director that City Council recognize Bruce Kok, Vinz De Jesus, Kim Lam, Mariana Ontiveros, Jaden Lau, and Lily Le as the 2022 "Beat the Odds" scholarship recipients.
64. Samantha Cerda
Minutes Secretary
2 City Council
June 28,2022
Mayor Furey read aloud the 2022 "Beat the Odds" scholarship recipients. 6D.COMMUNITY SERVICES INTRODUCTION OF TORRANGE STUDENTS
PARTICIPATING IN SISTER CITY STUDENT CULTURAL EXCHANGE PROGRAM WITH KASHIWA, JAPAN.
Mayor Furey introduced Torrance Sister City Association President, Donna Dunlap, to introduce Torrance students who will be participating in the cultural exchange program. Kara Eid, 2022 delegation adult leader, introduced the students in Ms. Dunlap's absence. 6E. RESOLUTION NO. 2022.63 RE STEVEN FLETCHER
Resolution No.2022-63 honoring Police Officer Steven Fletcher upon his retirement from the City of Torrance after twenty-six years of service. (For Adoption Only).
MOTION: Councilmember Kalani moved to adopt Resolution No. 2022-63 Councilmember Ashcraft seconded the motion. The motion carried by a vote of 7-0. 6F RESOLUTION NO. 2022-64 RE LISA GONZALES
Resolution No. 2022-64 honoring Police Services Officer Lisa Gonzales upon her retirement from the City of Torrance after twenty-five years of service.
MOTION: Councilmember Ashcraft moved to adopt Resolution No. 2022-64 Councilmember Kalani seconded the motion. The motion carried by a vote of 7-0. 6G RESOLUTION NO, 2022.65 RE CRAIG DURLING
Resolution No. 2022-65 honoring Police Officer Craig Durling upon his retirement from the City of Torrance after twenty years of service. (For Adoption Only).
MOTION: Councilmember Chen moved to adopt Resolution No.2022-65. Councilmember Walser seconded the motion. The motion carried by a vote of 7-0. 6H. CITY CLERK - RECOGNITION OF OUTGOING GOMMISSIONERS
Mayor Furey read the names and Commissions served for outgoing Commissioners: Chet Craft of the Water Commission, David DeWitt of the Environmental Quality and Energy Conservation Commission, William Feliz of the Parks and Recreation Commission, Robert Habel of the Traffic Commission, Mike Kosidlak of the Traffic Commission, Andrew DeBlock of the Historic Preservation Commission, James Montgomery of the Environmental Quality and Energy Conservation Commission, Marla Shwarts of the Civil Service Commission, Richard Tsao of the Cultural Arts Commission, Melissa Wright of the Cultural Arts Commission, Tony Yeh of the Library Commission, and Dave Zygielbaum of the Airport Commission.
ORAL COMMUN¡CATIONS
Members of the public spoke.
CONSENT CALENDAR
APPROVE CITY COUNCIL MINUTES
Recommendation of the City Clerk that City Council approve the City Council minutes of June 14, 2022.
7 8.
84. Samantha Cerda
Minutes Secretary
3 City Council
June 28,2022
8B APPROVE PURCHASE OF ANNUAL SOFTWARE MAINTENANCE AND SUPPORT FOR CITY'S PERMIT, BUS¡NESS LICENSE, AND ASSET MANAGEMENT
SOFTWARE
Recommendation of the Communications & lnformation Technology Director that City Council approve the purchase of annual software maintenance and support for the City's permit, business license, and asset management software from Accela, lnc. of San Ramon, CA, in the amount of $176,575.67 for a one-year period beginning August 23, 2022 and ending August 22,2023.
8C.APPROPRIATE FUNDS AND APPROVE CONTRAGT SERVIGES AGREEMENT FOR
SUPPLEMENTAL STAFFING FOR TORRANCE CROSSING GUARD PROGRAM Recommendation of the Chief of Police that the City Council:
1) Appropriate $119,145.60 to the Police Department General Fund Operating Budget; and
2) Approve a contract services agreement with All City Management Services, lnc., of Santa Fe Springs, CA in the amount of $301,510.80 for supplemental staffing for the Torrance Crossing Guard Program for a one-year period beginning July 1 ,2022 and ending June 30, 2023.
Councilmember Griffiths expressed concern regarding the justification for the sole source purchase and inquired whether the charges for backfill and emergency time were guaranteed or only if needed.
Senior Business Manager Jane Chung noted the emergency backfill and backfill shifts would be on an as-needed basis. She explained the six backfill shifts are the maximum limit per the contract and the emergency backfill was an estimate based on historical trends of how many hours the vendor has been utilized for emergency backfill.
Councilmember Ashcraft asked if the Torrance Unified School District would be reimbursed by the State of California if they were to take over this program.
Senior Business Manager Chung stated the Torrance Unified School District is uniquely positioned per the Education Code to receive reimbursement for crossing guard programs collected from Vehicle Codes 42200 and 42201. She clarified the mechanism by which they can tap into these funds is being researched by staff awaiting responses from other school districts who have utilized this method to fund their programs. She explained the Cities of Los Angeles, Long Beach, and Rolling Hills Estates have established a Traffic Safety Fund, which uses Vehicle Code fines and fees to fund traffic safety related expenditures and crossing guard programs for their respective cites through the passage of an ordinance.
City Manager Aram Chaparyan noted once they determine there is a funding mechanism they will need to determine the funding source and if it is a viable option they will bring it forward to Council. He explained they are currently in the research phase, as crossing guard services have historically been provided by the City. He confirmed this item is for a one-year extension while they continue budget discussions and collaboration with the school district. ln response to Councilmember Griffiths question regarding whether it was possible to defer this item, City Manager Chaparyan stated the challenge is the upcoming school year requires them to either initiate hiring for City staff and engage with the vendor to supplement and provide coverage.
Samantha Cerda
Minutes Secretary
4 City Council
June28,2022
Senior Business Manager Chung echoed City Manager Chaparyan and noted their history with this vendor and their ability to keep up with staffing demands of the City to ensure all posts that the Torrance Police Department is responsible for are covered.
Councilmember Griffiths expressed concern regarding the vendor and their inability to sufficiently provide the required coverage, which has led to police officers providing coverage.
City Manager Chaparyan explained private operators are struggling with coverage, but the vendor has provided coverage to the extent possible. He confirmed there have been photos posted on social media showing police officers covering crossing guard posts.
Councilmember Ashcraft agreed having police officers cover these posts is very costly and asked staff had explored other vendors.
City Manager Chaparyan noted the limited nature of this field and emphasized most entry level positions are struggling. He explained the City could adjust the pay, but it would create more of a cost burden.
Police Services Officer John Newman stated All City Management Services is the largest company in Southern California and explained they have acquired other companies that were not able to provide sufficient coverage.
Councilmember Griffiths moved to defer this item until they receive further information on funding sources from the school district or grants.
City Manager Chaparyan responded stating they would not be able to provide an answer on funding sources in time to enter a contract, but staff can research different providers and continue to pursue funding sources.
Senior Business Manager Chung detailed the requirement to enter the contract at this time to ensure it is in effect when the upcoming school year begins August. She opined it might not be feasible to go through the bidding process and have a contract in place by the start of the school year.
City Manager Chaparyan advised they have the ability to terminate the agreement and recommends entering into it while continuing to explore alternative funding and different providers.
He said they could back with additional information at the July 12th meeting, but it may not change the underlying recommendation.
MOTION: Councilmember Kalani moved to approve item 8C with the caveat that the agreement can be canceled at any time and staff continue to pursue other funding sources or providers. Councilmember Mattucci seconded the motion. The motion carried by a vote of 6-1. 8D.APPROVE RENEWAL OF EXCESS WORKERS' COMPENSATION PROGR,AM
COVERAGE AND AUTHORIZE FINANCE DIRECTOR TO EXECUTE THE POLICY Recommendation of the Finance Director that City Council:
1) Approve renewal of excess workers' compensation program coverage from Public Risk lnnovation, Solutions, and Management (PRISM) through Alliant lnsurance Services, lnc. of lrvine, CA at a premium in the amount of $339,276 plus taxes and fees for a one-year period beginning July 1 ,2022 and ending July 1 ,2023; and 2) Authorize Finance Director or designee to execute the insurance binder.
Samantha Cerda
Minutes Secretary
5 City Council
June 28,2022
Councilmember Walser acknowledged that items 8D, 8E, and 8F are all interrelated and requested clarification from staff for the purpose of the City Council and members of the public to understand the costs and risks involved.
Audit Manager Jason Nishiyama reviewed the costs of the insurance coverage and the benefits the City will receive from the policies. He explained the City has recovered nearly $3.5 million in property insurance and airport fire damage in the last three years, along with nearly $296,000 from the cyber incident. He noted the insurance requirements are due to monetary aspects and state regulatory compliance, additionally property insurance is required from a regulatory compliance perspective. Regarding the property insurance policy, he explained the City has loss prevention programs in place to limit claims on the policy.
CouncilmemberWalser requested addressing each item individually and moved onto item 8D, which addresses excess workers compensation insurance. He relayed his understanding that the City has some coverage and are self-insured; emphasizing this is a matter of risk analysis as the policy covers up to $2 million with self-insurance.
Audit Manager Nishiyama confirmed and added the City is self-insured up to $2 mil per claim, meaning we pay the first $2 million and are covered beyond that to the statutory maximum or legal requirement. ln response to Councilmember Walser, he explained there have already been several claims, some COVID-19 related, that have been filed with this carrier Moving onto item 8E, Councilmember Walser noted the City's $25,000 deductible and expressed concern that the proposed policy will go beyond our coverage. He said the $192,000 expense will result in a nominal value of $50,000 per automobile and questioned how realistic it is that we would this meet this cost.
Audit Manager Nishiyama noted law requires automobile physical damage and explained these are purchased for catastrophic losses such as a fire truck or if there were a concentrated loss at the sleet services warehouse resulting in multiple vehicles being damaged. He stated there is just a remote chance of this occurring, but from an insurance and risk assessment standpoint, they must also consider the magnitude, which could be detrimental.
City Manager Chaparyan reminded the City Council of instances where trash trucks have caught fire, causing significant damage to units that cost several hundred thousand dollars, which is why they want to be proactive seeking coverage.
Councilmember Walser opined he is sensitive to insurance costs and has unfortunately not been able to claim all of the money he has personally spent on insurance costs and does not want to see the City dedicating more money since it is a gamble whether it will be recovered. He added similarly with the property insurance, there is a $150,000 deductible and in the end it comes down to the risk. He inquired whether the funds are paid directly to an insurance company on a regular policy basis or if they are a contingency akin to a reserve.
Audit Manager Nishiyama confirmed these are annual policy costs through the City's insurance broker, Alliant, to the carriers.
Councilmember Walser stated he does not have a solution, but encourages the City to do their due diligence since this is money they will not get back.
Samantha Cerda
Minutes Secretary
6 City Council
June 28,2022
Councilmember Chen expressed concern over recent thefts of catalytic converters from City vehicles on City property and recommended statf look into installing surveillance cameras in respect to risk management and crime prevention.
City Manager Chaparyan confirmed they have installed several surveillance cameras on the civic center campus and are working with the General Services Department and Torrance Police Department to identify other areas in need of surveillance cameras and have encouraged staff to remain vigilant at all times due to the recent increase in catalytic converter thefts.
MOTION: Councilmember Walser moved to approve items 8D, 8E, and 8F Councilmember Ashcraft seconded the motion. The motion carried by a vote of 7-0. 8E. APPROVE RENEWAL OF AUTOMOBILE PHYSICAL DAMAGE INSURANCE
COVERAGE AND AUTHORIZE FINANCE DIREGTOR TO EXECUTE THE POLICY Recommendation of the Finance Director that City Council:
1) Approve renewal of automobile physical damage insurance coverage from The Hanover lnsurance Group, lnc. through Alliant lnsurance Services, lnc. of lryine, CA at a premium in the amount of $192,244 plus taxes and fees for a one-year period beginning July 1 ,2022 and ending July 1 ,2023; and
2) Authorize Finance Director or designee to execute the insurance binder. 8F APPROVE RENEWAL OF PROPERTY INSURANCE COVERAGE AND AUTHORIZE
FINANCE DIRECTOR TO EXECUTE THE POLICY
Recommendation of the Finance Director that City Council:
1) Approve renewal of property insurance coverage from Alliant Property lnsurance Program (APIP), through Alliant lnsurance Seryices, lnc. of lrvine, CA at a premium in the amount of $433,656.22 plus taxes and fees for a one-year period beginning July 1 ,2022 and ending July 1 ,2023; and
2) Authorize Finance Director or designee to execute the insurance binder. 8G AWARD CONTRACT SERVICES AGREEMENT FOR RESTROOM RENOVATION AT
GREENWOOD GENTER
Recommendation of the General Services Director that City Council:
1) Award a contract services agreement to RS Construction & Development, lnc. of Ontario, CA (82022-05) for an amount not-to-exceed $166,700 and authorize a 5o/o contingency of $8,335 for Restroom Renovation at Greenwood Center for a one-year period beginning June 28, 2022 and ending June 27,2023; and 2) Adopt a finding that the project is categorically exempt under the California Environmental Quality Act ('CEQA") pursuant to State CEQA Guidelines Section 15301 (Existing Facilities) and that there are no features that distinguish this project from others in the exempt class, and therefore, there are no unusual circumstances. 8H.AWARD CONTRACT SERVICES AGREEMENT FOR FIRE ALARM DETECTION
SYSTEM AT GREENWOOD CENTER
Recommendation of the General Services Director that City Council:
1) Award a contract services agreement to JAM Fire Protection, lnc. dba JAM Corporation of Monrovia, CA (82022-11)for an amount not-to-exceed $149,500 with a 5% contingency of $7,475 for Fire Alarm Detection System at Greenwood Center for a one-year period beginning June 28, 2022 and ending June 27,2023; and Samantha Cerda
Minutes Secretary
7 City Council
June 28,2022
2) Adopt a finding that the project is categorically exempt under the California Environmental Quality Act ('CEQA") pursuant to State CEQA Guidelines Section 15301 (Existing Facilities) and that there are no features that distinguish this project from others in the exempt class, and therefore, there are no unusual circumstances.
81.REJECT BID RECEIVED AND AUTHORIZE REBID FOR TAXIWAY LIGHTS AND WIRE
REPLAGEMENT AT TORRANCE MUNICIPAL AIRPORT
Recommendation of the General Services Director that City Council reject bid received and authorize rebid for Taxiway Lights and Wire Replacement at the Torrance Municipal Airport (8.2022-20).
8J.AUTHORIZE CHANGE ORDER #1 TO INCREASE FUNDING FOR ELECTRONIC
MATERIALS
Recommendation of the Community Services Director that City Council authorize change order #1 with Overdrive, lnc., of Cleveland, Ohio (PO #2022-125) for an amount not-to-exceed $39,500 for a new not-to-exceed amount of $138,500 to furnish premium digital eBook, audiobook, magazine, and streaming content services. 8K.APPROVE SIXTH AMENDMENT TO CONTRACT SERVICES AGREEMENTS FOR TORRANCE COMMUNTTY TRANSTT PROGRAM (SENTOR TAX| AND DTSABLED D|AL-A-TAX|)
Recommendation of the Transit Director that City Council approve the sixth amendment to contract services agreements to extend the term date to July 31 , 2022 for the taxi companies that provide service for the Torrance Community Transit Program (Senior Taxi and Disabled Dial-A-Taxi):
1) Administrative Services Co-Op d.b.a South Bay Yellow Cab and United Checker Cab Co-Op of Gardena, CA (C2016-010); and
2) Bell Cab Company of Hawthorne, CA (C2016-012).
8L,APPROVE REQUEST FOR SUBSIDY OF RENTAL FEES FOR USE OF KEN MILLER
RECREATION CENTER BY UCLA BLOOD DRIVE AND APPROPRIATE FUNDS Recommendation of the City Manager that City Council:
1) Approve the request by Mayor Furey for subsidy of rental fees in the amount of $961 for the use of the Ken Miller Recreation Center for a UCLA Blood Drive scheduled for Wednesday, August 17,2022; and
2\ Appropriate $3,787.50 from FY 2021-2022 City Council Municipal Legislative Policy Program Budget remaining balance to FY 2022-2023.
8M APPROVE PROPOSED JOB DESCRIPTION FOR DEPUTY FINANCE DIRECTOR Recommendation of the City Manager that City Council approve the proposed job description for the Deputy Finance Director.
MOTION: Councilmember Walser moved approve the consent calendar except for items 8C, 8D, 8E, 8F, and 8N. Councilmember Kalani seconded the motion. The motion carried by a vote of 7-0.
Samantha Cerda
Minutes Secretary
I City Council
June 28,2022
8N.ACCEPT AND FILE REPORT ON PROGRAMMING AT WILSON PARK
AMPHITHEATER
Recommendation of the Community Services Director that City Council accept and file a report regarding the Wilson Park Amphitheater programming for 2022 and future programming.
Councilmember Griffiths stated he received concurrence to bring this item fon¿vard at the previous City Council meeting regarding how to improve programming at Wilson Park. He relayed his appreciation for the efforts made to move in that direction and noticed a sentence in the report that states in order to advance a full summer program for 2022 and future years there needs to be consideration for the restoration of $41 ,500 that was cut from the Cultural Services Department budget. He asked what the Council would need to do to consider that and is it something that could be discussed in the budget item, requested by the Mayor, that will be heard at the next meeting in light of Measure SST.
Community Services Director John La Rock explained their intent at this point is to rescue the summer programming from pure externalfunding, through grant sources, and as they look for future funding, they can discuss a potential budget modification. He stated they hope fund this summer's events through external sources, which are still in progress. He noted if they do not forecast positively, they will then discuss a possible budget revision with the City Manager if Council would like to take that route.
Councilmember Griffiths expressed concern for the timeline of securing grants for this summer's programming since it is already July.
Community Services Director La Rock noted the corporate funding they have been pursuing could happen quickly.
Councilmember Griffiths encouraged corporate members of our community who would be interested in supporting City programming and our parks to reach out to Community Services Director La Rock.
MOTION: Councilmember Griffiths moved to approve item 8N. Councilmember Kalani seconded the motion. The motion carried by a vote of 7-0.
9. ADMINISTRATIVE MATTERS
PROVIDE COVID.1g RECOVERY UPDATE AND DETERMINE DIRECTION ON
ORDERS FROM THE COUNTY OF LOS ANGELES AND THE STATE OF CALIFORNIA REGARDING COVID-Ig
Recommendation of the City Manager that City Council:
1) Receive COVID-19 Recovery Update (for Discussion Only); and 2) Determine whatever action deemed appropriate for responding to Orders from the County of Los Angeles and the State of California Regarding COVID-19.
City Manager Aram Chaparyan reported little change since the last COVID-19 update. He noted they continue to experience some isolated positive cases, encourage mask wearing, social distancing, and keeping sanitary practices following state, county, and federal regulations.
Councilmember Chen asked if there is still a vaccine truck at City Hall on Fridays
94. Samantha Cerda
Minutes Secretary
I City Council
June 28,2022
City Manager Chaparyan noted the practice has ended due to lack of interest. ln response to Councilmember Kalani, he clarified these update items occur once a month, but it is at the Council's discretion how often they would like to continue to receive them.
MOTION: Councilmember Kalani moved that City Council receive COVID-19 recovery update items quarterly. Councilmember Ashcraft seconded the motion. The motion carried by a vote of 7-0.
98. ADOPT RESOLUTION AUTHORIZING VIRTUAL CITY COUNC¡L, COMMISSION, COMMITTEE, BOARD, AND OTHER C¡TY BODIES MEETINGS UNDER AB 36I Recommendation of the City Manager and City Attorney that City Council:
1) Adopt a RESOLUTION making findings and determinations under AB 361 for the continuation of virtual meetings and authorizing virtual City Council, Commission, Board, and other City meetings pursuant to AB 361; and
2) Approve continuation of waiver to conduct virtual meetings; and 3) Report 30 days findings to continue virtual meetings in compliance with AB 361.
City Attorney Sullivan reviewed the staff recommendation and stated the item allows the City Council to determine whether to make findings under AB 361 to continue with virtual meetings. ln response to a question from Councilmember Griffiths, he would research the expiration date of AB 361.
Councilmember Griffiths opined he would be voting no on this item because he would like to see committees and boards return to in-person meetings and now supports the City Council resuming in-person meetings as well.
Members of the public spoke
City Attorney Sullivan advised the expiration of AB 361 is January 1,2024.
Councilmember Walser expressed his support for commissions returning to in-person meetings, as they would function much better if people had a chance to attend.
MOTION: Councilmember Walser moved to accept and file the report with the addition that we pursue the consideration of resuming in-person commission meetings with modifications that would suit the safety of people from a COVID-19 standpoint. Councilmember Ashcraft seconded the motion. The motion carried by a vote of 7-0.
City Attorney Sullivan clarified with Councilmember Walser that he would like staff to come back with this research as opposed to editing the resolution up for adoption tonight.
MOTION: Councilmember Walser moved to concur with staff recommendation and adopt Resolution No. 2022-57. Councilmember Kalani seconded the motion. The motion carried by a vote of 7-0.
9C.AGCEPT AND FILE UPDATE REPORT ON CITY'S PROGRESS IN ADDRESSING
HOMELESSNESS IN TORRANCE
Recommendation of the City Manager that City Council accept and file an update report on the City's progress in addressing homelessness in Torrance.
With the aid of slides, Deputy City Manager Viet Hoang provided an update on the City's progress in addressing homelessness and noted the focus of tonight's presentation would be on Samantha Cerda 10 City Council
Minutes Secretary June 28,2022
the temporary housing village at 3290 Civic Center Drive and the City's outreach program. He explained the intent of the lnterim Housing Program is to provide housing stability and long-term case management to help individuals attain permanent housing, utilizing tiny homes as bridge housing. He emphasized the primary challenge would be to find permanent housing as it could make a very difficult pipeline where individuals cannot transfer out and is the reason they are keeping the timeline flexible. Deputy City Manager Hoang described the staff that would be assigned to the village, and their hiring process, including two security guards onsite at all times and various critical staff provided by Harbor lnterfaith Services who bring with them extensive experience running sites such as this. Additionally, he explained the outreach strategies that have been conducted with the help of Management Associate Zulma Gent and Harbor lnterfaith Services outreach worker Valerie Hernandez that have resulted in 30 names of interested individuals. He noted their continued effort to establish partnerships to provide support services and announced the Venice Family Clinic will be onsite to provide medical services and the South Bay Workforce lnvestment Board to provide life skills and job assistance. Deputy City Manager Hoang presented an overview of the first of three community engagement events, highlighted questions staff received, and reviewed key community rules including the site being an alcohol and drug free zone and residents and tiny homes subject to search. He stated all participants would sign a termination agreement in case community rules are violated, progress is no longer being made towards their housing plan, or City Council does not approve continuance of the program. ln regards to funding, he explained the State Department of Housing and Community Development have approved funding and staff continues to seek additional funding. He also recognized the donations provided by members of the public.
Assistant City Manager Danny Santana provided information regarding construction at the site and the improvements that are still pending, which includes constructions of a permanent power supply, landscaping and beautification, and fencing and privacy screens. He noted discussion is undenvay with the Administrative Office of the Courts and local Los Angeles court representatives to secure an agreement that will allow fencing to breach the courthouse property.
He emphasized that this project has been a communal effort from both community members and internal support and provided thanks to key City team members who were key to the success of this project.
Deputy City Manager Hoang provided a timeline of next steps with their goal of conducting the intake of their first resident on July 5,2022. He touched on key accomplishments they have made since the beginning of their outreach efforts in February 2021 and announced they were able to extend Valerie Hernandez's contract through July 30, 2023 and had their application for American Home Rescue Plan had been approved, which will result in $1.7 million in funding through 2030.
Councilmember Ashcraft asked what the consequences are if participants do not meet the requirements.
Deputy City Manager Hoang explained the biggest benchmark they use that would require someone to leave would be if they no longer were actively engaged in making progress towards their housing plan. He stated staff are realistic about the challenges in accessing permanent housing so their goal is three to six months, but they are just requiring progress be made towards an individual's plan.
Councilmember Ashcraft expressed concern about the drug and alcohol rules at the site and asked if participants could go elsewhere to engage in that and then return to the temporary housing village.
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Deputy City Manager Hoang clarified participants do not have to have accepted a lifestyle of sobriety to have placement in the program, but it is an alcohol and drug free zone. He acknowledged this could cause problems, but noted what they do offsite is out of the control of Harbor lnterfaith Services. Additionally, he explained that staff was not aware of challenges other communities have faced with this issue, but one of the goals of their partners the Venice Family Clinic is to help those seeking sobriety.
Councilmembers Ashcraft and Walser relayed praise to staff and everyone involved in the program.
Councilmember Griffiths inquired whether they foresee any problems regarding the agreements that will allow the fencing to be installed.
Assistant City Manager Santana noted they do not expect issues in moving fon¡vard with the agreements and informed the Council that the courts have allowed the City to act as the permit and inspection authority, which had been a point of concern for staff that they would have to rely on the state for permits. Additionally, he explained one issue they have worked through is determining who will be responsible for maintenance, as the City has made it clear they will only be responsible for installation and project management.
Councilmember Griffiths asked what the estimated installation date is for the fencing Assistant City Manager Santana estimated installation would occur in mid-August if they were able to finalize the agreement in the next few weeks.
Councilmember Griffiths asked if the security guards onsite would be able to assist with any security concerns that may occur right outside of the temporary housing village.
Deputy City Manager Hoang stated they would not intervene in issues occurring outside of the site, but would provide watch and contact the Torrance Police Department if necessary.
Councilmember Griffiths echoed the concerns of Councilmember Ashcraft regarding participants using drugs or alcohol outside of the site and then returning under the influence and asked whether testing for the substances was utilized by other sites and if there is anything the City can do to prevent this from occurring.
Deputy City Manager Hoang confirmed there was nothing the City could do to control this from happening and noted there were no other sites they communicated with that tested its participants for drugs or alcohol.
Councilmember Griffiths expressed concern regarding the length of time it will take individuals participating in the program to find permanent housing and asked if they would have the right to turn potential housing down if they are not pleased with what was identified for them.
Deputy City Manager Hoang noted the goal is not to place someone in a housing situation that would not work out in the end and they will make every effort to find housing for individuals that is closest to what they are seeking.
Councilmember Griffiths inquired if staff will be provided information regarding where these individuals are from during intake procedures.
Deputy City Manager Hoang described the outreach team's use of the Homeless Management lnformation System, which provides a track record of where these individuals have Samantha Cerda
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been touched by the system. He detailed Management Associate Zulma Gents explanation of this database is that if Torrance is not their first touchpoint then they try to c connect them back to the service provider or outreach worker who initially entered them into the system.
Councilmember Griffiths stated many individuals experiencing homelessness may not be from Torrance or even California for that matter and there could potentially be family elsewhere that could be reached out to.
Deputy City Manager Hoang confirmed staff could reach out to the service provider and seek this information.
Councilmember Griffiths opined he is looking fonvard to seeing the data regarding the individuals we admit and receiving as much information as possible on how they are progressing through the system. He thanked staff and complimented how great the temporary housing village looks, but noted his concern is how this will help individuals find permanent housing and help the City enforce its anti-camping laws.
Councilmember Kalani thanked staff for their work and asked what the community can do to support this program.
Deputy City Manager Hoang explained community members are encouraged to use la- hop.org when they see someone experiencing homelessness as this is the official portal for the County of Los Angeles that dispatches an outreach worker. Additionally, he described the various upcoming toiletry drives and their plan to create supplies lost and donations mechanism to support the program.
Councilmember Mattucci thanked staff, but opined that enforcement of the anti-camping ordinance will be critical to the success of this program. He expressed concern that the City will not enforce these laws based on what he has seen so far and noted various encampments that have been in the City for months and requested reassurance that once the site is open these anti- camping laws will be enforced. He also noted his concern regarding what would be done with individuals who refuse assistance and emphasized the importance of the anti-camping ordinance to this plan.
Mayor Furey recognized the hard work put into this project and thanked the public for their patience and understanding. He noted the concern from Councilmembers Griffiths and Mattucci regarding the anti-camping ordinance and explained the City is currently precluded from enforcement at this time due to a court decision, but is certain the City will enforce it in a timely manner that is within the law when they are in a position to do so.
Members of the public spoke.
MOTION: Councilmember Mattucci moved to accept and file the update report for item 9C. Councilmember Kalani seconded the motion. The motion carried by a vote of 7-0.
Council recessed at 9:15 p.m.
Council reconvened at 9:30 p.m
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9D.CONCUR AND APPROVE WITH COMMITTEE'S RECOMMENDATION OF THE
NAMING OF FOUR SOFTBALL DIAMONDS AT WILSON PARK, CONSIDER NAMING WILSON PARK SOFTBALL DIAMONDS AND ATHLET¡C FIELDS THE GENE
BARNETT ATHLETIC FIELDS, AND ADOPT RESOLUTION
Recommendation of the City Council Ad Hoc Naming of Public Facilities Committee that City Council:
1) Concur and approve the recommendation of the naming of the four softball diamonds at Wilson Park.
-AND-
Consider Recommendation of the City Manager and Community Services Director that City Council:
1) Consider naming the Wilson Park softball diamonds to the "Gene Barnett Athletic Fields"; and
2) Adopt a RESOLUTION naming the four softball diamonds at Wilson Park the Gene Barnett Athletic Fields; and
3) Approve signage installation in an amount not-to-exceed $10,000.
Management Associate Zulma Gent reviewed the staff recommendation, provided background information on the two meetings of the Ad Hoc Naming of Public Facilities Committee, and noted the Committee's recommendation to name the four softball diamonds at Wilson Park the Gene Barnett Baseball Fields. She explained that following the committee meeting on June 16th, staff conducted research and determined the fields are used for multiple sports including baseball, softball, football, and soccer. ln order to reflect the multipurpose use of the softball diamonds and athletic fields, she stated it is the recommendation of the City Manager and Community Services Directorthat City Council name them the Gene Barnett Athletic Fields, which will include all sports and reflect former Councilmember Barnett's tenure with the City.
Chairperson Ashcraft thanked staff, committee members, and Councilmember Walser for coming up with the appropriate idea of using athletic fields in the name and noted it is an honor to recognize Gene Barnett.
MOTION: Councilmember Kalani moved to concur with staff recommendation and adopt Resolution No.2022-58. Councilmember Walser seconded the motion. ïhe motion carried by a vote of 7-0.
9E
Mayor Furey thanked the committee and staff for their work and consideration.
APPROVE RENEWAL OF EXCESS LIABILITY COVERAGE AND AUTHORIZE F¡NANCE DIRECTOR TO EXECUTE THE POLICY
Recommendation of the Finance Director that City Council:
1) Approve renewal of excess liability coverage from Public Risk lnnovation, Solutions and Management (PRISM) through Alliant lnsurance Services, lnc. of lrvine, CA at a premium not-to-exceed $2,514,000 for a one-year period beginning July 1 ,2022 and ending July 1 ,2023i and
2) Authorize Finance Director or designee to execute the coverage binder.
Audit Manager Jason Nishiyama reviewed the staff recommendation and noted this would provide up to $25 million in various liability exposures including law enforcement, bodily injury, property damage, public officials' liability, and employment practices liability. He described the rigorous yearlong renewal process where the City undergoes assessments of claims, lawsuits, underwriting scrutiny, and claims handling audits. He explained the importance in protecting the Samantha Cerda 14 City Council
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City from large lawsuits and catastrophic claims that we would not be able to cover with our own financial resources. Lastly, he noted the coverage includes benefits at no extra charge such as online learning management services, legal consultation services, and access to OSHA training. ln response to a question from Councilmember Chen, Audit Manager Nishiyama stated cyber security coverage is included in the City's property insurance, which was covered previously.
Members of the public spoke.
MOTION: Councilmember Ashcraft moved to concur with the staff recommendation Councilmember Kalani seconded the motion. The motion carried by a vote of 7-0. 9F.AWARD PURCHASE ORDER FOR GRAFFITI REMOVAL SERVICES AND BUS STOP
MAINTENANCE
Recommendation of the General Services Director and Transit Director that City Council:
1) Award a purchase order to Graffiti Protective Coatings, lnc. of Los Angeles, CA (RFP 82022-25) in the amount of $2,070,000 for Graffiti Removal Services for a five-year period beginning July 1 ,2022 and ending June 30, 2027; and 2) Award a purchase order to Graffiti Protective Coatings, lnc. of Los Angeles, CA (RFP 82022-25) in the amount of $473,200 for Bus Stop Maintenance for a five-year period beginning July 1 ,2022 and ending June 30, 2027.
Senior Business Manager Nina Schroeder reviewed the staff recommendation and provided an overview of the services provided by the vendor for graffiti removal services and bus stop maintenance.
Councilmember Griffiths thanked staff for the answer they provided via supplemental explaining why the price is increasing, noting it is understandable due to rising service and staffing costs, and increasing reports of graffiti around the City. He complimented the vendor for their work and expressed his approval of the item.
Councilmember Mattucci reminded the public they could download myTorranceCa from the appstore and requested Senior Business Manager Schroeder provide the hotline number, (310) 781-7149, where they can report graffiti. Additionally, he praised the work of the vendor and timeliness in responding to reports.
MOTION: Councilmember Griffiths moved to concur with the staff recommendation Councilmember Mattucci seconded the motion. The motion carried by a vote of 7-0. 9G AWARD CONTRAGT SERVICES AGREEMENT FOR FIRE STATION 4 RENOVATION Recommendation of the General Services Director and Fire Chief that City Council:
1) Award a contract services agreement to Harry H. Joh Construction, lnc. of Paramount, CA (82022-16) for an amount not-to-exceed $1,304,950 and authorize a 10o/o contingency of $130,495 for Fire Station 4 Renovation for a one-year period beginning June 28, 2022and ending June27,2023;and
2) Adopt a finding that the prolect is categorically exempt under the California Environmental Quality Act ('CEQA") pursuant to State CEQA Guidelines Section 15301 (Existing Facilities) and that there are no features that distinguish this project from others in the exempt class, and therefore, there are no unusual circumstances. .
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Senior Business Manager Nina Schroeder the staff recommendation and noted the renovation to Fire Station 4 would include transforming communal sleeping rooms into individual sleeping rooms, providing a single occupant restroom, and other ADA associated work.
Members of the public spoke.
MOTION: Councilmember Mattucci moved to approve item 9G. Councilmember Chen seconded the motion. The motion carried by a vote of 7-0. 9H.ADOPT RESOLUTION AUTHORIZING ACTIVATION OF LEVEL 1 OF CITY'S WATER
CONSERVATION AND WATER SUPPLY SHORTAGE AND SUSTAINABILIW
ORDINANCE
Recommendation of the Water Commission and the Public Works Director that City Council adopt a RESOLUTION authorizing the activation of Level 1 of the City's Water Conservation and Water Supply Shortage and Sustainability Ordinance No. 3717. This change in the Water Conservation Ordinance implementation stage is the result of severe drought conditions throughout the State and the recent issuance of emergency water conservation regulations by the State Water Resources Control Board.
Policy and Resources Specialist Chuck Schaich reviewed the staff report and provided an update on the current drought situation in the State of California and City of Torrance. He explained that while some communities may experience a water shortage, the City of Torrance is not in that position. He detailed the City's water conservation ordinance and noted the restrictions and increased outreach efforts that will be in place when they make their necessary transition to level one, stage two, of the ordinance, which calls for a 15% reduction in water usage. Lastly, he explained staff may return to council should the Governor issue mandatory conservation orders, which will require the City to move to level two, stage three, of the ordinance and bring fonvard add itional restrictions.
Councilmember Griffiths requested clarification on the City's groundwater supply since we are becoming less dependent on imported water.
Policy and Resources Specialist Schaich explained the Water Replenishment District of Southern California manages the groundwater basins and their job is to maintain the level of the groundwater basin. He noted in non-drought years they maintain it through storm water and treated wastewater, but the last two years they have had to use imported water. He assured the Council that the City's groundwater levels are stable and in a secure position.
Councilmember Griffiths asked if our increasing dependence on groundwater insulates us from the drought.
Policy and Resources Specialist Schaich confirmed it does to an extent, however when the State is faced with a water shortage we are working with the same pool of resources because we are still 75% dependent on the Metropolitan Water District of Southern California for potable water. He noted this would soon change, as the North Torrance Well Field Project will increase supply by almost double. Additionally, he confirmed for Councilmember Griffiths that the 15% is voluntary at the discretion of the Governor and he can make it mandatory if he does not see significant results.
Councilmember Griffiths asked if residents would be penalized if they do not meet the 15% reductions.
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Policy and Resources Specialists confirmed and emphasized that during the 2015 drought the City was able to achieve a 20% reduction through voluntary measures without the use of enforcement measures or financial penalties. He noted they have maintained about 10% of that reduction.
ln response to Councilmember Griffiths, Policy and Resources Specialist explained the baseline for the 15% reduction has not been defined and in previous drought situations they used what was considered a normal year, which while unknown as of now, staff is thinking 2020 or 2021.
Councilmember Griffiths voiced his concern for individuals who have taken extreme measures to reduce their water consumption on a permanent basis being asked to reduce even further.
Policy and Resources Specialist Schaich stated they hope residents continue to conserve and noted they have been able to successfully reduce water consumption on a voluntary basis, without the use of penalties, in the past. He emphasized that while a drought can last a long time, it is a short-term situation followed by a deluge of precipitation.
Councilmember Griffiths expressed concern with the State's mandates to build nearly a million units of additional housing and its relation to the current drought situation by forcing cities to take on the responsibility of reducing water usage while ultimately increasing overall water consumption.
Councilmember Walser noted his support for this item, but explained the one-size fits all approach does not necessarily work for Torrance since we are decreasing our dependence on imported water and believed our usage of recycled water should be recognized. He thanked residents for successfully reducing consumption and recognized the challenge in needing to reduce consumption again after already taking major steps to do so. Lastly, he recommended staff to create a letter to bring to the attention of legislatures and various water boards that we need to be looked at for the progress we have made and should get credit for recycled water and avoid a one-size fits all situation.
Policy and Resources Specialist Schaich responded to Councilmember Chen stating penalties only apply to individuals who are generally wasting water. He explained they are issued a warning and a door hanger to inform them of the violation, sent warning letters, and while there is a provision for penalties in the ordinance, the City has never had to issue any.
Councilmember Chen stated if an individual continues to waste water there could potentially be fines even though the reductions are voluntary.
Policy and Resources Specialist Schaich emphasized the intent is to prevent water wasting, which is always prohibited.
Councilmember Chen noted he wanted to bring this to light since one may not expect fines when the conservation effort is voluntary. He asked if there is a way to add penalties to Cal Water bills.
Policy and Resources Specialist Schaich advised the ordinance applies to the entire City of Torrance, residents using City water and those on Cal Water, and staff is working with the agency to ensure a unified message is being sent out to customers.
Councilmember Mattucci concurred with Councilmember Griffiths concerns on the State's housing requirements and its relation to the drought situation. He asked staff to explore the Samantha Cerda 17 City Council
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increased installation of reclaimed water, purple pipes, in residential and industrial areas. He expressed concern about having to issue mandates to residents and businesses and while he supports conservation, he does not like a level two punishment for using too much water.
Policy and Resources Specialist Schaich clarified the door hangers are issued to residents who are wasting water by hosing down the driveway or hard surfaces, creating run off, or overwatering landscapes. He explained these are state mandates and it is the City's goal to keep individuals from wasting water in those ways.
Councilmember Mattucci stated wasting water could result from kids playing outside and shared that the government should lead by example, especially when the City has facilities like the splash pad, which he understands uses fresh water. He said if the City is going to tell residents to reduce their use of water then we should consider closing the splash pad and emptying the fountains.
Mayor Furey explained the splash pad uses filtered water that gets recycled and that in the past the City has emptied the fountains. He noted the door hangers have helped to notify residents of a leak they were not aware of and emphasized the City's history of never having to issue fines and instead relying on an educational approach. As done in the past, he stated the City has facilities if needed and believed each time this has happened they have worked with the community to meet their goal.
ln response to Councilmember Mattucci, Community Services Director John La Rock advised the splash pad uses thousands of gallons of recirculated water in the system because it is chlorinated. He noted there is evaporation and walk away water, but it is an encapsulated system and only refills the tank for recirculation for a monthly or weekly top off to make sure the pressure remains as needed.
Councilmember Ashcraft requested clarification from staff regarding a past incident with the reclaimed water pipes on Artesia Boulevard.
Policy and Resources Specialist Schaich advised the City's reclaimed water is to drinking water standards and treated to the same standards as our tap water, but it is not drinkable due to the Health Department. ln reference to the past incident, he explained individuals performed an illegal tap into the reclaimed, purple pipes on Artesia Boulevard so the City had to shut them down.
Public Works Director Craig Bilezarian added there was a mix of the lines on Artesia Boulevard with the purple pipes and potable water pipes and they ended up switching to potable water on the medians when they worked with the County on permitting. Additionally, he explained there is an exception in the code for areas of the City that have clay or expansive foil and need to keep their soil irrigated.
Members of the public spoke.
MOTION: Councilmember Walser moved to adopt Resolution No. 2Q22-59 and move fonvard in creating an informative and protective letter for the City of Torrance for the future relative to the goods we produce in conserving water and the steps we take to have it be included in the evaluation forfuture conservation purposes. CouncilmemberAshcraft seconded the motion.
The motion carried by a vote of 7-0.
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9t APPROVE MEMORANDUMS OF UNDERSTANDING FOR MEASURE R CLEAN FUEL
BUS GAPITAL FACILITIES AND ROLLING STOCK PROGRAM AND PROPOSITION A 40% DISCRETIONARY FUNDS
Recommendation of the Transit Director that City Council:
1) Approve a Memorandum of Understanding with the Los Angeles County Metropolitan Transportation Authority (LACMTA) for Measure R Clean Fuel Bus Capital Facilities and Rolling Stock Program for a ten-year period beginning July 1 ,2020 and ending June 30, 2030; and
2) Approve a Memorandum of Understanding with LACMTA for Proposition A 40% Discretionary Funds for a ten-year period beginning July 1 ,2020 to June 30, 2030.
Transit Manager James Lee reviewed the staff recommendation and confirmed for Mayor Furey that these agreements are being redone due to LACMTA getting a new Chief Executive Officer.
MOTION: Councilmember Ashcraft moved to concur with the recommendation of the Transit Director. Councilmember Griffiths seconded the motion. The motion carried by a vote of 7-0.
9J.ADOPT RESOLUTION TO IDENTIFY PROJECT FOR FISCAL YEAR 2022.23 AS FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT AND
APPROPRIATE FUNDS
Recommendation of the Public Works Director that City Council:
1) Adopt a RESOLUTION to identify the Residential Pavement lmprovement Program, l-159 for Fiscal Year 2022-23 as the project to be funded by SB 1: The Road Repair and Accountability Act; and
2) Appropriate Road Maintenance and Rehabilitation Account (RMRA) funds in the amount of $320,597 to the Residential Pavement lmprovement Program, l-159 for a new not-to-exceed amount of $3,220,597 in FY 2022-23.
Engineering Manager Elizabeth Overstreet reviewed the staff recommendation, noting the source of the funds received and explained after analyzing the previous four years of funding it was determined they typically receive a slightly higher amount than is projected.
Members of the public spoke.
MOTION: Councilmember Kalani moved to concur with the staff recommendation and adopt Resolution No. 2022-60. Councilmember Walser seconded the motion. The motion carried by a vote of 7-0.
9K. APPROVE SIDE LETTER AGREEMENT BETWEEN ENGINEERS/TORRANGE FISCAL EMPLOYEE ASSOCIATION (TFEA) AND MANAGEMENT FOR F|RE TNVEST|GATOR Recommendation of the City Manager that City Council approve a Side Letter Agreement between Engineers/Torrance Fiscal Employees Association (TFEA) and Management to modify Fire lnvestigator Assignments.
Assistant to the City Manager Jamie Le reviewed the staff recommendation.
MOTION: Councilmember Chen moved to concur with the recommendation of the City Manager. Councilmember Ashcraft seconded the motion. The motion carried by a vote of 7-Q.
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9L.APPROVE SIDE LETTER AGREEMENT BETWEEN TORRANCE MUNICIPAL EMPLOYEES/AFSCME LOCAL 11I7 AND MANAGEMENT FOR TRAFFIC SIGNAL
TECHNICIAN
Recommendation of the City Manager that City Council approve the Side Letter Agreement between Torrance Municipal EmployeesiAFsCME Local 1117 and Management, in the amount of $66,411 (at top step) annually to adjust pay range for the Traffic Signal Technician, which eliminates Salary Step I and adds three (3) additional steps increasing 5o/ofor each step added.
Assistant to the City Manager Jamie Le reviewed the staff recommendation.
MOTION: Councilmember Mattucci moved to concur with the recommendation of the City Manager. Councilmember Kalani seconded the motion. The motion carried by a vote of 7-0. 9M APPROVE SIDE LETTER AGREEMENT BETWEEN TORRANCE PROFESSIONAL AND SUPERVTSORY ASSOCTATION (TPSA) AND MANAGEMENT REGARD¡NG
COMPETENCY TESTS
Recommendation of the City Manager that City Council approve the Side Letter Agreement between the Torrance Professional and Supervisory Association (TPSA) and Management modifying competency test requirements
Assistant to the City Manager Jamie Le reviewed the staff recommendation.
MOTION: Councilmember Ashcraft moved to concur with the recommendation of the City Manager. Councilmember Walser seconded the motion. The motion carried by a vote of 7-0. 9N. APPROVE CONSULTING SERVICES AGREEMENT FOR WORKERS'
COMPENSATION CLAIMS ADMINISTRATION SERVICES AND APPROVE BUDGET REVISIONS TO SELF.INSURANCE FUND
Recommendation of the Finance Director that City Council:
1) Approve a consulting services agreement with Sedgwick Claims Management Services lnc. of Rancho Cucamonga, CA (RFP 82022-28) for workers' compensation claims administration services for the City's employees at the cost of $1,575 per new indemnity claim and $165 per new medical-only claim plus other fees set forth in the proposal with an annual inflator of 3o/o starting in year two of the contract, plus one-time implementation costs of $15,500 to be paid upon the completion of the data migration for a three-year period beginning July 1, 2022 and ending June 30, 2025, with one (1) two-year renewal option; and
2) lncrease Self-lnsurance Fund Revenue Budget by $3,297,600; and 3) Appropriate $3,297,600 to the Self-lnsurance Fund Expenditure Budget.
Finance Director Sheila Poisson reviewed the staff recommendation and noted that due to lack of staff consistency, high staff turnover, and large amount of claims received, it has been challenging to achieve necessary improvements in the department. She explained that staff researched the use of a third party claims administration service, a common practice in municipalities and received high levels of feedback from comparable and neighboring cities. She noted the City of Pasadena and the City of Glendale have noticed their average cost per claim has begun trending downward and total incurred cost reduced in the first three years of contracting with a third party service. She stated staff will transition to this service using a phased approach, beginning with only outsourcing police claims in the first year and will then reassess.
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Finance Director Poisson estimated the cost of the service with a hybrid approach is estimated to be $466,610, including one time implementation cost of $15,500 to cover the migration of data. She shared their intention to leverage this opportunity to migrate their existing self-hosted workers' compensation claims system, whose contract is set to expire in June 2023.
She stated this would result in the savings of $205,000 in implementation costs in year one alone.
She emphasized these savings, plus staff vacancies, will cover the cost for year one of the proposed agreement and provide ongoing savings. ln reference to recommendation items two and three, she noted they would increase transparency, ease of tracking claims, and management of the overall cost of the workers' compensation program. ln response to Councilmember Chen, Finance Director Poisson confirmed approval of the agreement would result in outsourcing claims received for the Police Department.
Councilmember Chen asked if there were plans to completely outsource the program.
Finance Director Poisson advised it is not their intention to fully outsource and they plan to remain hybrid for this contract period; however, the contract does provide flexibility should the division need it because of further staff turnover, they can add more departments.
Councilmember Griffiths requested concurrence from his colleagues, noting the workers' compensation issue extremely challenging for the City and would like to see staff return with an item to explore what can be done to reduce workers' compensation claims overall and see how we stand in comparison to other cities in the amount of claims received.
MOTION: Councilmember Griffiths moved to concur with the staff recommendation and bring back a future discussion of what can be done to minimize the amount of claims that we receive. Councilmember Kalani seconded the motion. The motion carried by a vote of 7-0. 90 APPROVE AGREEMENT OF GROUND LESSOR AND ESTOPPEL CERTIFICATE FOR CITY.OWNED PROPERTY AT 27OO SKYPARK DRIVE
Recommendation of the City Manager that City Council approve an agreement of ground lessor and a ground lease estoppel certificate for LDC Skypark, LLC for City-owned property at2700 Skypark Drive (C2004-155).
Assistant City Manager Danny Santana reviewed the staff recommendation and provided background regarding the lease with LDC Skypark, LLC.
MOTION: Councilmember Chen moved to concur with the recommendation of the City Manager. Councilmember Ashcraft seconded the motion. The motion carried by a vote of 7-0. 9P. ADOPT CATEGORICAL EXEMPTIONS UNDER CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) SECTION 15301, ADOPT RESOLUTTONS, AND APPROVE
AMENDMENTS TO LEASE AGREEMENTS AND ESTOPPEL CERTIFICATES FOR CITY.OWNED PROPERTIES AT 2601 AIRPORT DR. AND 25210 GRENSHAW BLVD Recommendation of the City Manager that City Council:
1) Adopt a California Environmental Quality Act (CEQA) Categorical Exemption pursuant to Guideline Section 15301 (Existing Facilities); and
2) Adopt a RESOLUTION determining certain City-owned property is not required for City purposes and that leasing the property is in the public interest; and 3) Approve a fourth amendment to ground lease (C-053) with Rolling Hills Plaza LLC, a California limited liability company (as successor-in-interest) ("Rolling Hills Plaza LLC"), for City-owned property located at for reference purposes 2601 Airport Drive in Samantha Cerda 21 City Council
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the City of Torrance, with such property operating under a sublease as Rolling Hills Plaza Shopping Center; and
4) Approve a ground lease Estoppel Certificate for Rolling Hills Plaza LLC for City-owned property located at for reference purposes 2601 Airport Drive (C-053); and 5) Adopt a RESOLUTION determining certain City-owned property is not required for City purposes and that leasing the property is in the public interest; and 6) Approve a third amendment to ground lease (C97-186) with Rolling Hills Plaza LLC (as successor-in-interest) for City-owned property located at 25210 Crenshaw Boulevard in the City of Torrance, with such property operating a professional office/medical building; and
7) Approve a ground lease Estoppel Certificate for Rolling Hills Plaza LLC for City-owned property at 25210 Crenshaw Boulevard (C97-1 86).
Assistant City Manager Danny Santana reviewed the staff recommendation and noted there was a supplemental available for the item that contained revisions one of the proposed resolutions.
Members of the public spoke
Assistant City Manager Santana responded to questions from members of the public stating the City of Torrance employs a real estate advisory firm, Keyser Marston & Associates, who assessed the proposal. He noted the resulting increase in percentage rent and corresponding signing fee exceed what the consultant estimated the City could realize.
MOTION: Councilmember Mattucci moved to concur with the recommendation of the City Manager and adopt Resolution Nos. 2022-61 and 2022-62. Councilmember Griffiths seconded the motion. The motion carried by a vote of 7-0
10. HEARINGS - None Scheduled
11. AGENCY AGENDAS - None Scheduled
12. SECOND READING ORDINANCES - None Scheduled
l3 CITY COUNCIL ORAL COMMUNICATIONS
Members of the public spoke.
Councilmember Ashcraft, Councilmember Chen, Councilmember Griffiths, Councilmember Kalani, Councilmember Mattucci, Councilmember Walser spoke.
Mayor Furey requested concurrence from City Council for staff to return with an item to approve a request for subsidy to cover El Camino Choir Director Dr. Joanna Medawar Nachef's use of the James Armstrong Theater for the Joanna Medawar Singers. He noted her bill is for approximately $3,110, which could be covered by the City's remaining subsidy funds of $3,700 that are good through June 30,2022. Mayor Furey received concurrence from the City Council.
14. CLOSED SESSION
Considered earlier, see page 1
Samantha Cerda
Minutes Secretary
22 City Council
June 28,2022
15. ADJOURNMENT
At 11:02 p.m., the City Council adjourned to Tuesday, July 12,2022, at 5:00 p.m. for closed session, with regular business commencing at 6:30 p.m. Pursuant to Assembly Bill 361, members of the Torrance City Council and staff may participate in this meeting in person or via teleconference or other electronic means. The Council Chamber is closed to the public in the interest of maintaining appropriate social distancing and in order to reduce the risk of spreading COVID-19. Members of the public are encouraged to watch the meeting via CitiCable Channel 3 (Spectrum) and Channel 31 (Frontier), streaming on TorranceCA.Gov, Facebook @ City of Torrance CA Government, and YouTube Channel TorranceCitiCABLE.
The public is also encouraged to participate before the meeting by emailing [email protected] or during the meeting by calling 310-618- 2404. Tuesday, July 5, 2Q22is a Council Dark Night.
MOTION: Councilmember Kalani moved to adjourn the City Council meeting.
Councilmember Chen seconded the motion. The motion carried by a vote of 7-0.
Mayor the of Torrance
Approved on July 26, 2022
City Clerk of the City of Torrance
Samantha Cerda
Minutes Secretary
City Council
June28,2O22
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