TORRANCE CITY COUNCIL AGENDA
JUNE 20, 2023
REGULAR MEETING
5:00 P.M. - JOINT MEETING WITH SOCIAL SERVICES COMMISSION IN THE WEST ANNEX COMMISSION ROOM
6:30 P.M. - REGULAR BUSINESS BEGINS
IN LEROYJ.JACKSON COUNCIL CHAMBER AT 3031 TORRANCE BL.
CITY COUNCIL MAY TAKE ACTION ON ANY ITEM LISTED ON THE AGENDA
Revised City Council Agenda 06-20-23
Joint Meeting of the City Council and Social Services Commission
*Denotes the item was added after posting of the agenda.
1. CALL MEETING TO ORDER
ROLL CALL
2. FLAG SALUTE
3. REPORT OF THE CITY CLERK ON THE POSTING OF THE AGENDA
4. ANNOUNCEMENT OF WITHDRAWN, DEFERRED, AND/OR SUPPLEMENTAL ITEMS
5. ORAL COMMUNICATIONS
6. DISCUSS SOCIAL SERVICES COMMISSION ACCOMPLISHMENTS, CURRENT AND FUTURE PROJECTS
1) Development of the Commission’s work plan;
2) Annual events and ongoing programs that support the work plan;
3) Commission’s past and current work on homelessness;
4) 2022 work plan update and current projects that support the update;
5) Lessons learned from the Commission; and
6) Future initiatives of the Commission.
7. ADJOURNMENT REGULAR BUSINESS 6:30 P.M. – OPENING CEREMONIES
1. CALL MEETING TO ORDER
1. CALL MEETING TO ORDER
ROLL CALL
2. FLAG SALUTE: Councilmember Griffiths
NON SECTARIAN INVOCATION: Councilmember Kaji
3. REPORT OF THE CITY CLERK ON THE POSTING OF THE AGENDA The agenda was posted on the Public Notice Board at 3031 Torrance Bl. and on the City’s Website on Tuesday, June 13, 2023 /s/ Rebecca Poirier.
MOTION TO WAIVE FURTHER READING OF RESOLUTIONS AND ORDINANCES AFTER NUMBER & TITLE – See Council Rules of Order Section 2.11 (Resolution 2006-65)
4. ANNOUNCEMENT OF WITHDRAWN, DEFERRED, AND/OR SUPPLEMENTAL ITEMS
5. COUNCIL COMMITTEE MEETINGS AND ANNOUNCEMENTS
6. COMMUNITY MATTERS
6A. Community Services – Introduction of Torrance Students Participating in Sister City Student Cultural Exchange Program with Kashiwa Japan.
7. ORAL COMMUNICATIONS #1 (Limited up to a 15 minute period) This portion of the meeting is reserved for comment on items under the Consent Calendar or items that are not on the agenda. Under the Ralph M. Brown Act, City Council cannot act on items raised during public comment, but may respond briefly to statements made or questions posed; request clarification; or refer the item to staff. Speakers under Orals are limited to either Oral Communications #1 or Oral Communications #2 and no longer than 1 minute per speaker. Speakers please turn off or leave your cellular phone when you come to the microphone to speak. If presenting handout material to Council, please provide 10 copies to the City Clerk before speaking.
PUBLIC COMMENT
PUBLIC COMMENT received after 5:30 p.m. on 6/19/23 and before 11:37 p.m. on 6/20/23
8. CONSENT CALENDAR
Matters listed under the Consent Calendar are considered routine and will be enacted by one motion and one vote. There will be no separate discussion of these items. If discussion is desired, that item will be removed by a Councilmember from the Consent Calendar and considered separately..
8A. City Clerk – Approve City Council Minutes. Expenditure: None.
Recommendation of the City Clerk that City Council approve the City Council minutes of May 23, 2023.
8B. Police – Accept Donation of Foster Freeman Fumigation Chamber from Los Angeles County Regional Identification System (LACRIS). Expenditure: None.
Recommendation of the Chief of Police that City Council accept a donation of a Foster Freeman Fumigation Chamber from the Los Angeles County Regional Identification System (LACRIS) for processing evidentiary items.
8B - STAFF REPORT
8C. Community Services – Approve First Amendment to Contract Services Agreement for Audio Visual Materials, eBook, Audiobook, and Streaming Services for Torrance Public Library. Expenditure: Not-to-Exceed $200,000 (General Fund: $100,000 Annually).
Recommendation of the Community Services Director that City Council approve a first amendment to the contract services agreement with Midwest Tape, LLC of Holland, OH (C2020-069) in the amount of $200,000, for a new not-to-exceed total of $500,000, to furnish audio visual materials, eBook, audiobook, and streaming services for the Torrance Public Library and exercise the option to extend the term of the agreement for two years beginning July 1, 2023 and ending June 30, 2025.
8C - STAFF REPORT
8D. Community Services – Approve Grant to Torrance Sister City Association.
Expenditure: Not-To-Exceed $1,500 (General Fund).
Recommendation of the Community Services Director that City Council approve a grant for an amount not-to-exceed $1,500 to the Torrance Sister City Association for 2023. 8D - STAFF REPORT
8E. Community Services – Approve First Amendment to Contract Services Agreement to Provide Shelf Ready Library Materials. Expenditure: None.
Recommendation of the Community Services Director that City Council approve a first amendment to the contract services agreement with Ingram Library Services, LLC of La Vergne, TN (C2020-070) to extend the term of the agreement for two years beginning July 1, 2023 and ending June 30, 2025.
8E - STAFF REPORT
8F. Public Works – Approve Right of Entry Agreement for Construction of a New On- Ramp for I-405 at 182nd Street / Crenshaw Blvd Operational Improvements, T- 155. Expenditure: None.
Recommendation of the Public Works Director that City Council approve a Right of Entry Agreement with the State of California, Department of Transportation for the construction of a new I-405 northbound on-ramp from northbound Crenshaw and widening the intersection of 182nd Street and Crenshaw Blvd.
8F - STAFF REPORT
8G. Public Works – Approve Statutory Exemption Under California Environmental Quality Act (CEQA) and Award Public Works Agreement for Calle Miramar Storm Drain Improvement Project, I-178; Apple Avenue Alley Storm Drain Installation, I- 150; and 172nd Street Storm Drain Lining, I-192. Expenditure: $834,256 (Non- General Fund).
Recommendation of the Public Works Director that City Council:
1) Adopt finding of statutory exemption per staff determination, pursuant to Section 15282(k) of the guidelines implementing California Environmental Quality Act (CEQA) for Calle Miramar Storm Drain Improvement Project, I-178; Apple Avenue Alley Storm Drain Installation, I-150; and 172nd Street Storm Drain Lining, I-192 (B2023-01); and 2) Approve the plans and specifications for Calle Miramar Storm Drain Improvement Project, I-178; Apple Avenue Alley Storm Drain Installation, I-150; and 172nd Street Storm Drain Lining, I-192 (B2023-01); and
3) Award a public works agreement to Toro Enterprises, Inc. of Oxnard, CA (B2023-01) in the amount of $725,440 and authorize a 15% contingency in the amount of $108,816 for construction of Calle Miramar Storm Drain Improvement Project, I-178; Apple Avenue Alley Storm Drain Installation, I-150; and 172nd Street Storm Drain Lining, I- 192 for a two-year period beginning June 20, 2023 and ending June 19, 2025. 8G - STAFF REPORT
8H. Finance – Approve Renewal of Excess Workers’ Compensation Program Coverage and Authorize Finance Director to Execute the Policy. Expenditure:
$373,615 (Non-General Fund).
Recommendation of the Finance Director that City Council:
1) Approve renewal of excess workers’ compensation program coverage from Public Risk Innovation, Solutions, and Management (PRISM) through Alliant Insurance Services, Inc. of Irvine, CA at a premium in the amount of $373,615 plus taxes and fees for a one-year period beginning July 1, 2023 and ending July 1, 2024; and 2) Authorize Finance Director or designee to execute the insurance binder. 8H - STAFF REPORT
8I. Public Works – Adopt Categorical Exemption Under California Environmental Quality Act (CEQA) and Authorize Payment for Emergency Repairs to Wilson Park Storm Drain. Expenditure: $167,400 (Non-General Fund).
Recommendation of the Public Works Director that City Council:
1) Adopt finding of a categorical exemption, pursuant to Section 15269(a) and 15269(b) of the guidelines implementing CEQA for the Wilson Park Storm Drain; and 2) Authorize direct payment to Clarke Contracting Corporation of Lawndale, CA in the amount of $167,400 for the emergency repairs performed in April 2023 to the Wilson Park Storm Drain.
8I - STAFF REPORT
8J. Public Works – Adopt Categorical Exemption Under California Environmental Quality Act (CEQA) and Award Public Works Agreement for Resurfacing of Railroad Bridge Crossing Over Hawthorne Bridge, North of 190th St. Project.
Expenditure: Not-to-Exceed $144,427 (General Fund).
Recommendation of the Public Works Director that City Council:
1) Adopt finding of a categorical exemption, pursuant to Section 15301(d) of the California Environmental Quality Act (CEQA); and
2) Approve the specifications for the Resurfacing of Railroad Bridge Crossing Over Hawthorne Bridge, North of 190th St. Project (B2023-06); and 3) Waive minor irregularities in the bid proposed by Harbor Coating & Restoration, Inc.; and
4) Award a public works agreement to Harbor Coating & Restoration, Inc. of Orange, CA (B2023-06) in the amount of $137,550 and authorize a 5% contingency in the amount of $6,877 for the construction of the project for a two-year period beginning June 20, 2023 and ending June 19, 2025.
8J - STAFF REPORT
8K. City Manager and Community Services – Authorize Purchase Order to Update Names on the Civic Center Veterans Memorial Wall. Expenditure: Not-to-Exceed $5,000 (General Fund).
Recommendation of the City Manager and Community Services Director that City Council authorize a purchase order to Southern California Bronze Co. of Glendale, CA for an amount not-to-exceed $5,000 to update the Civic Center Veterans Memorial Wall correcting misspelled names as well as adding new names, based on research provided by the Torrance Historical Society Names on the Wall Project.
8K - STAFF REPORT
8K - SUPPLEMENTAL
*Item 8L was deferred to a future Council meeting.
8L. Police – Approve Contract Services Agreement for Supplemental Staffing for Torrance Crossing Guard Program. Expenditure: Not-to-Exceed $328,261.50 (General Fund and Non-General Fund).
Recommendation of the Chief of Police that City Council approve a contract services agreement with All City Management Services Inc. (ACMS) of Santa Fe Springs, CA for an amount not-to-exceed $328,261.50 for supplemental staffing for the Torrance Crossing Guard Program for a one-year period beginning July 1, 2023 and ending June 30, 2024. 8L - STAFF REPORT
8L - SUPPLEMENTAL
8M. City Manager – Authorize Recognition and Attornment Agreement for Sub-tenant of City-Owned Property known as Rolling Hills Plaza (C-053). Expenditure: None.
Recommendation of the City Manager that City Council authorize a Recognition and Attornment Agreement by and among Rolling Hills Plaza, LLC, a California limited liability company, RiserFit CA, LLC, a Delaware limited liability company and the City of Torrance with a regard to a sublease of City-owned property located at the corner of Pacific Coast Highway and Crenshaw Boulevard, also known as Rolling Hills Plaza (C-053). 8M - STAFF REPORT
8M - MATERIALS AVAILABLE
8N. City Manager – Approve Ground Lessor’s Consent, Non-Disturbance, Attornment and Estoppel Agreement for City-Owned Property Located at 2780 Skypark Drive.
Expenditure: None.
Recommendation of the City Manager that City Council approve a Ground Lessor's Consent, Non-Disturbance, Attornment and Estoppel Agreement for WCCP Airport Atrium, LLC for City-owned property at 2780 Skypark Drive (C89-007). 8N - STAFF REPORT
8N - MATERIALS AVAILABLE
8O. City Manager – Approve Payment for South Bay Cities Council of Governments Membership Dues for Fiscal Year 2023-2024. Expenditure: $55,204 (General Fund).
Recommendation of the City Manager that City Council approve payment for the South Bay Cities Council of Governments Membership Dues for Fiscal Year 2023-2024 in the amount of $55,204.
8O - STAFF REPORT
*The following item was revised on Thursday, June 15, 2023.
8P. Community Services - Approve Increase in Not-To-Exceed Amount for City’s Animal Control Program. Expenditure: Not-to-Exceed $335,000.00 (General Fund).
Recommendation of the Community Services Director that City Council increase the not-to- exceed amount with the County of Los Angeles Department of Animal Care and Control, Los Angeles CA (PO#2021-472) by $335,000.00 for a new not-to-exceed amount of $600,825.40 to provide support to the City's Animal Control Program. 8P - STAFF REPORT
8P - SUPPLEMENTAL
8Q. City Manager, Community Services, and Transit – Approve Amendments to Contract Services Agreements to Provide Unarmed Security Services and Appropriate Funds. Expenditure: Not-to-Exceed $712,167.98 (General Fund and Non-General Fund).
Recommendation of the City Manager, Community Services Director, and Transit Director that City Council:
1) Approve a second amendment to contract services agreement with Nationwide Guard Services of Rancho Cucamonga, CA (C2019-047) in the amount of $108,000 for a new not-to-exceed amount of $577,237.06 to provide unarmed security services for the City Manager’s Office and Community Services Department and extend the term for one year through June 30, 2024; and
2) Appropriate $150,000 from Transit Fund Balance to the Fiscal Year 2023-24 Transit Operating Budget; and
3) Approve a second amendment to contract services agreement with A.G. Coast, Corporation (dba California Panther Security) of Los Angeles, CA (C2019-046) in the amount of $304,000 for a new not-to-exceed amount of $1,467,266.56 to extend the term for one year through June 30, 2024.
8Q - STAFF REPORT
*Item 8R was moved to Administrative Matters, Item 9G.
9. ADMINISTRATIVE MATTERS
9A. Public Works – Adopt RESOLUTION to Identify Project for Fiscal Year 2023-24 as Funded by SB 1: The Road Repair and Accountability Act and Appropriate Funds. Expenditure: None.
Recommendation of the Public Works Director that City Council:
1) Adopt a RESOLUTION to identify the Residential Pavement Improvement Program, I- 159 as the project to be funded by SB 1: The Road Repair and Accountability Act for Fiscal Year 2023-24; and
2) Appropriate Road Maintenance and Rehabilitation Account (RMRA) funds in the amount of $2,258,722 to the Residential Pavement Improvement Program, I-159 in FY2023-24.
9A - STAFF REPORT
9A - SUPPLEMENTAL
9B. Public Works – Approve Categorical Exemption Under California Environmental Quality Act (CEQA), Approve First Amendment to Federal Transportation Earmark Exchange Agreement, and Award Public Works Agreement for Anza Avenue Rehabilitation (Traffic Signal Improvements), I-144. Expenditure:
$1,568,320 (Non-General Fund).
Recommendation of the Public Works Director that City Council:
1) Determine that the approval of Anza Avenue Rehabilitation (Traffic Signal Improvements), I-144 (B2023-12), is categorically exempt from environmental review pursuant to Section 15301(c) of the Guidelines implementing California Environmental Quality Act (“CEQA”); and
2) Approve the plans and specifications for Anza Avenue Rehabilitation (Traffic Signal Improvements), I-144 (B2023-12); and
3) Approve a first amendment to 2016 Federal Transportation Earmark Exchange Agreement #920000000E1725 (C2019-025) with the Los Angeles County Metropolitan Transportation Authority (LACMTA), Project ID No. E1725, FTIP No. LA0G1589 for Anza Avenue Rehabilitation (Traffic Signal Improvements), I-144 to extend the term of the existing agreement for one year ending June 30, 2024; and 4) Appropriate $44,800 from developer deposit account no. 8004-221.CAZE to Anza Avenue Rehabilitation (Traffic Signal Improvements) I-144; and 5) Transfer $507,000 from Citywide Traffic Signal Improvements T-171 to Anza Avenue Rehabilitation (Traffic Signal Improvements) I-144; and 6) Waive a minor irregularity in the bid submittal by Select Electric, Inc. of Vista, CA; and 7) Award a public works agreement to Select Electric, Inc. of Vista, CA (B2023-12) in the amount of $1,425,745 and authorize a 10% contingency of $142,575 for construction of Anza Avenue Rehabilitation (Traffic Signal Improvements), I-144, for a two-year period beginning June 20, 2023 and ending June 19, 2025.
9B - STAFF REPORT
9C. Finance – Approve Renewal of Excess Liability Coverage and Authorize Finance Director to Execute the Policy. Expenditure: Not-to-Exceed $2,956,404(Non- General Fund).
Recommendation of the Finance Director that City Council:
1) Approve renewal of excess liability coverage from Public Risk Innovation, Solutions and Management (PRISM) through Alliant Insurance Services, Inc. of Irvine, CA at a premium not-to-exceed $2,956,404 for a one-year period beginning July 1, 2023 and ending July 1, 2024; and
2) Authorize Finance Director or designee to execute the coverage binder. 9C - STAFF REPORT
9D. City Clerk – Adopt RESOLUTION Amending City of Torrance Conflict of Interest Code and Repeal Resolution No. 2022-98. Expenditure: None.
Recommendation of the City Clerk that City Council adopt a RESOLUTION amending the City of Torrance Conflict of Interest Code and repeal Resolution No. 2022-98. 9D - STAFF REPORT
9E. City Manager – Adopt RESOLUTION approving Grant of Easement for Natural Gas Distribution Line and Service Facilities on City-owned Property Located at the Corner of Pacific Coast Highway and Crenshaw Boulevard, also known as Rolling Hills Plaza Shopping Center. Expenditure: None.
Recommendation of the City Manager that City Council adopt a RESOLUTION approving a Grant of Easement to Southern California Gas Company for natural gas distribution line and service facilities on City-owned property located at the corner of Pacific Coast Highway and Crenshaw Boulevard, also known as Rolling Hills Plaza Shopping Center. 9E - STAFF REPORT
9E - MATERIALS AVAILABLE
9F. Community Development – Provide Background and Seek Direction on Development of Guidelines for Street Pole Banners Within the Public Right-of- Way in Torrance or Alternatively Provide Direction on Amendment of the Torrance Municipal Code Regarding Special Permits. Expenditure: None.
Recommendation of the Community Development Director that City Council:
1) Provide direction on development of guidelines for Street Pole Banners within the public right-of-way in Torrance; or
2) Provide direction on amendment of the Torrance Municipal Code regarding special permits.
9F - STAFF REPORT
9F - MATERIALS AVAILABLE
9F - SUPPLEMENTAL #1
9F - SUPPLEMENTAL #2
*The following item was added to Administrative Matters on Thursday, June 15, 2023.
9G. City Manager - Approve Side Letter Agreement Between Torrance Professional and Supervisory Association (TPSA) and Management Regarding Transit Supervisor, Fleet Services Supervisor, and Public Safety Communications Supervisor. Expenditure: Approximately $297,159 Annually (General and Non- General Fund).
Recommendation of the City Manager that City Council approve the Side Letter Agreement between Torrance Professional and Supervisory Association (TPSA) and Management in the amount of $297,159 which increases the Transit Supervisor salary grid by 17%, the Fleet Services Supervisor salary grid by 10.8% and the Public Safety Communications Supervisor salary grid by 2%.
9G - STAFF REPORT
RECESS
RECONVENE
10. HEARINGS
10A. Public Works – Conduct Public Hearing and Adopt RESOLUTION Regarding City of Torrance Lighting District No. 99-1. Expenditure: $1,806,995 (General Fund and Non-General Fund).
Recommendation of the Public Works Director that City Council:
1) Conduct a public hearing on the proposed levy of assessments within the City of Torrance Lighting District No. 99-1 for Fiscal Year 2023-24; and 2) Adopt a RESOLUTION confirming the diagram and assessment for Fiscal Year 2023- 24 and ordering the improvements in connection with the City of Torrance Lighting District No. 99-1.
10A - STAFF REPORT
10A - SUPPLEMENTAL
10B. Community Development – Consider Appeal of Planning Commission Denial of a Sign Permit to Allow Replacement of Two Wall Signs and Refacing of a Roof Sign on Property Located Within the Downtown Torrance District, Commercial Sector at 2026 Torrance Boulevard. The Project is Categorically Exempt from CEQA per Guidelines Section 15311 – Accessory Structures. SGN23-00009: Mike Heffernan (SMBD Investments, LP). Expenditure: None.
Recommendation of the Planning Commission and Community Development Director that City Council:
1) Deny the appeal; and
2) Adopt a RESOLUTION denying the appeal and denying a Sign Permit to allow the replacement of two walls signs and refacing of a roof sign on property located in the Downtown Torrance District at 2026 Torrance Boulevard.
10B - STAFF REPORT
10B - STAFF PRESENTATION
10C. Community Development – Conduct Public Hearing on the Five-Year Consolidated Plan Covering Fiscal Year (“FY”) 2023-27 and Annual Action Plan Covering FY 2023-24, Approve and Authorize Submission of FY 2023-27 Consolidated Plan and FY 2023-24 Action Plan, and Authorize City Manager to Execute Documents. Expenditure: None.
Recommendation of the Community Development Director that City Council:
1) Conduct a public hearing and take public testimony on the Five-Year Consolidated Plan covering the period July 1, 2023 – June 30, 2028, and the Annual Action Plan covering the period July 1, 2023 – June 30, 2024; and
2) Approve and authorize submission of FY 2023-27 Consolidated Plan and FY 2023-24 Action Plan to the U.S. Department of Housing and Urban Development (HUD); and 3) Authorize the City Manager to execute all appropriate and necessary documents to receive funding and implement approved uses.
10C - STAFF REPORT
11. AGENCY AGENDAS – None Scheduled.
12. 2ND READING ORDINANCES – None Scheduled.
RECESS
RECONVENE
10B. Community Development – Consider Appeal of Planning Commission Denial of a Sign Permit to Allow Replacement of Two Wall Signs and Refacing of a Roof Sign on Property Located Within the Downtown Torrance District, Commercial Sector at 2026 Torrance Boulevard. The Project is Categorically Exempt from CEQA per Guidelines Section 15311 – Accessory Structures. SGN23-00009: Mike Heffernan (SMBD Investments, LP). Expenditure: None.
13. ORAL COMMUNICATIONS #2 (Limited up to a 15 minute period) Council Order – Kaji, Kalani, Lewis, Mattucci, Sheikh, Griffiths, Mayor Chen This portion of the meeting is reserved for comment on items not on the agenda. Under the Ralph M. Brown Act, City Council cannot act on items raised during public comment, but may respond briefly to statements made or questions posed; request clarification; or refer the item to staff. Speakers under Orals are limited to either Oral Communications #1 or Oral Communications #2 and no longer than 1 minute per speaker. Speakers please turn off or leave your cellular phone when you come to the microphone to speak. If presenting handout material to Council, please provide 10 copies to the City Clerk before speaking.
14. CLOSED SESSION
14A. CONFERENCE WITH LABOR NEGOTIATOR (California Government Code §54957.6): Agency Negotiator: Aram Chaparyan Employee
Organization/Association:
1. Executive & Management Employees
14A - STAFF REPORT
RECESS
RECONVENE
15. ADJOURNMENT
15A. Adjournment of City Council meeting to Tuesday, July 11, 2023, at 5:00 p.m. for closed session, with regular business commencing at 6:30 p.m. in the Council Chamber. Tuesday, June 27, 2023 and July 4, 2023 are Council Dark Nights. 15A - STAFF REPORT