INDEX
TORRANCE CITY COUNCIL -JUNE 4, 2024
SUBJECT PAGE
OPENING CEREMONIES
1 . Call to Order/Roll Call 1
2. Flag Salute/Invocation 1
3. Affidavit of Posting/Waive Further Reading 2
4. Withdrawn, Deferred or Supplemental Items 2
5. Council Committee Meetings and Announcements 2
6. COMMUNITY MATTERS
6A. RESOLUTION NO. 2024-30 honoring Police Captain Martin Vukotic 2
68. RESOLUTION NO. 2024-31 honoring Police Lieutenant Patrick Hunt 2 6C. RESOLUTION NO. 2024-32 honoring Police Lieutenant Steven Jen~nson 2
6D. RESOLUTION NO. 2024-33 honoring Police Sergeant Scott Turrentine 2 6E. Appoint Members to Fill Commission Vacancies 3
6F. Recognition of $15,000 Donation from Torrance Refining Company for Torrance Summer Nights 3
7. ORAL COMMUNICATIONS 3
8. CONSENT CALENDAR
BA. Approve City Council Minutes 3
88. Appropriate Funds and Authorize Purchase Order for Two (2) 2024 Ford F-450 Medix Metro Express 153 Type I Ambulances as a Cooperative Purchase with Houston-Galveston Area Council (H-GAC) 3
BC. Accept and Appropriate Fiscal Year 2022-23 SB 1383 Local Assistance Grant Program Award of $378,497 3
8D. Appropriate Funds and Authorize Purchase Order for One (1) 2025 Elgin Compressed Natural Gas (CNG) Broom Bear Mechanical Sweeper as a Cooperative Purchase with Sourcewell 4
BE. Accept and Appropriate Fiscal Year 2023 Urban Area Security Initiative (UASI) Grant Program Award of $492,015, Approve Subaward Agreement, and Authorize City Manager as the City's Signatory 4
BF. Approve Second Amendment to Contract Services Agreement for Custodial Services at Mary K. Giordano Regional Transit Center 4 BG. Approve Second Amendment to Consulting Services Agreement for External Auditing Services 5
8H. Approve Second Amendment to Contract Services Agreement for Torrance Community Transit Program (Senior Taxi and Disabled Dial-A-Taxi) 5
9. ADMINISTRATIVE MATTERS
9A. Adopt RESOLUTION Setting Forth Hours, Wages, and Working Conditions for City Attorney 14
98. Approve Amendment and Adopt RESOLUTION Approving Amendment to 401 (a) Defined Contribution Plan for Fire Plan 98215-03, and Authorize City Treasurer or Designee to Execute and Administer the Amended Section 401 (a) Profit Sharing Plan 15-16
9C. Accept and File City of Torrance Local Hazard Mitigation Plan and Adopt RESOLUTION Authorizing Adoption of the City of Torrance Local Hazard Mitigation Plan 16
Aleksander Alderete
Minutes Secretary
City Council
June 4, 2024
9D .
10. 10A1 .
10A2 .
10B.
11 .
12 .
13 .
14 .
15. Approve Second Amendment to Consulting Services Agreement for Interim Housing Services, Accept and Appropriate Grant Program Awards of $1,665,759, Authorize the City Manager to Sign Agreements, and Accept and File Update on City's Progress in Addressing Homelessness in Torrance
HEARINGS
Conduct Third Public Hearing on Proposed Amendments to City Charter Concerning City Manager, City Attorney, City Clerk and City Treasurer Positions
Conduct Third Public Hearing on Potential City Charter Amendments Conduct Second Public Hearing on Proposed Fiscal Year 2024-25 Operating Budget and Capital Improvement Plan and Adopt RESOLUTIONS Establishing the City's Annual Operating Budget Appropriations, Capital Budget Appropriations, and Appropriations Limit and Selection of Annual Adjustment Factors for Fiscal Year 2024-25
AGENCY AGENDAS
SECOND READI NG ORDINANCES
COUNCIL ORAL COMMUNICATIONS
CLOSED SESSION
ADJOURNMENT
8-10
10-11
12-15
5-8
15 1, 16
17 At 1 :30 a.m., the City Council adjourned Tuesday, June 11, 2024, at 5:00 p.m. for closed session in the LeRoy J. Jackson Council Chamber.
Aleksander Alderete
Minutes Secretary
City Council
June 4, 2024
June 4, 2024
MINUTES OF A REGULAR MEETING
OF THE TORRANCE CITY COUNCIL
1. CALL TO ORDER
The Torrance City Council convened in a regular meeting on June 4, 2024, at 5:08 p.m . in the LeRoy J. Jackson Council Chamber.
ROLL CALL
Present:
Absent:
Councilmembers Gerson, Kaji, Lewis, Mattucci, Sheikh, and Mayor Chen Councilmember Kalani
Present: City Manager Chaparyan, City Attorney Sullivan, City Clerk Rebecca Poirier and other staff representatives Agenda item 14 was considered out of order at this time .
14. CLOSED SESSION
The City Council immediately recessed to closed session to confer with the City Manager and the City Attorney on agenda matters listed under 14A) Real Property -Conference with Real Property Negotiator, 14B) Conference With Legal Counsel -Anticipated Litigation, 14C) Public Employee Discipline/Dismissal/Release and 14D) Conference with Labor Negotiator -Litigation pursuant to California Government Code §54956.8, California Government Code §54956.9(d)(4), California Government Code §54957 and California Government Code §54957 .6.
City Attorney Sullivan, pursuant to the Brown Act, on facts and circumstances for 14B stated that on December 9, 2022, there was a large landslide on Torrance border with Palos Verdes Estates. He continued that the landslide came from private property in Palos Verdes Estates as well as a public parcel owned by Palos Verdes Estates . Earth material made it onto Torrance Beach and Torrance has suffered harm and damages, and future cleanup and landslides are of concern.
The City Council reconvened in public session at 6:34 p.m. No formal action was taken on any item considered in closed session.
Councilmember Kalani joined the City Council meeting at 5:31 p.m .
City Attorney Sullivan disclosed that the City Council adopted an order from its action at the last council meeting to uphold a suspension of a police officer by a vote of 7-0.
2. FLAG SALUTE/ INVOCATION
The flag salute was led by Councilmember Kalani.
The non-sectarian invocation was given by Councilmember Lewis .
Aleksander Alderete
Minutes Secretary 1
City Council
June 4, 2024
3. REPORT OF CITY CLERK ON PO STI NG OF THE AGENDA/ MOTION TO
WAIVE FURTHER READING
MOTION: Councilmember Kalani moved that after the City Clerk has read aloud the number and title of any resolution or ordinance on the meeting agenda, the further reading thereof shall be waived, reserving and guaranteeing to each Councilmember the right to demand the reading of any such resolution or ordinance in regular order. The motion was seconded by Councilmember Lewis and passed by 7-0.
4. WITHDRAWN, DEFERRED OR SUPPLEMENTAL ITEMS
Item 6E was deferred. Supplemental material was available for items 15 and Oral Communications .
5. COUNCIL COMMITTEE MEETINGS AND ANNOUNCEMENTS
Councilmember Mattucci relayed information to the public about the Regional Transit Center.
City Clerk Poirier announced the reopening of accepting City Commission applications and the SST committee. Commission appointments would be on July 2 and the application deadline was June 13. Applicants must be an elector of the City of Torrance and completed commissioner certification training within the last year. Commissioners applying for reappointment must be up to date on ethics AB1234 and non-supervisory harassment prevention training.
Fire Chief David Dumais reminded the public about the Torrance Refining Company community alert test.
6. COMMUNITY MATTERS
6A. RESOLUTION NO. 2024-30 HONORING POLICE CAPTAIN MARTIN VUKOTIC RESOLUTION NO. 2024-30 honoring Police Captain Martin Vukotic upon his retirement from the City of Torrance after twenty-eight years of service. 6B. RESOLUTION NO. 2024-31 HONORING POLICE LIEUTENANT PATRICK HUNT RESOLUTION NO. 2024-31 honoring Police Lieutenant Patrick Hunt upon his retirement from the City of Torrance after twenty years of service. 6C. RESOLUTION NO. 2024-32 HONORING POLICE LIEUTENANT STEVEN JENKINSON RESOLUTION NO. 2024-32 honoring Police Lieutenant Steven Jenkinson upon his retirement from the City of Torrance after twenty years of service. 6D. RESOLUTION NO. 2024-33 HONORING POLICE SERGEANT SCOTT TURRENTINE RESOLUTION NO. 2024-33 honoring Police Sergeant Scott Turrentine upon his retirement from the City of Torrance after twenty-five years of service.
MOTION: Councilmember Mattucci moved to adopt Resolution No. 2024-30, 2024-31, 2024-32, and 2024-33. Councilmember Lewis seconded the motion. The motion carried by a vote of 7-0.
Aleksander Alderete
Minutes Secretary 2
City Council
June 4, 2024
dt t d
6E . APPOINT MEMBERS TO FILL COMMISSION VACANCIES
Recommendation of the City Clerk that City Council review applications and appoint members to fill vacancies on various Commissions from a list of qualified applicants. The City Clerk will administer the Oath of Office to the newly appointed commissioners present.
Item 6E was deferred .
6F . RECOGNITION OF $15,000 DONATION FROM TORRANCE REFINING COMPANY
FOR TORRANCE SUMMER NIGHTS
7. ORAL COMMUNICATIONS
Members of the public spoke .
8. CONSENT CALENDAR
8A. APPROVE CITY COUNCIL MINUTES
Recommendation of the City Clerk that City Council approve the City Council minutes of April 23, 2024, May 07, 2024, and May 21, 2024.
88. APPROPRIATE FUNDS AND AUTHORIZE PURCHASE ORDER FOR TWO (2) 2024 FORD F-450 MEDIX METRO EXPRESS 153 TYPE I AMBULANCES AS A
COOPERATIVE PURCHASE WITH HOUSTON-GALVESTON AREA COUNCIL (H-GAC) Recommendation of the General Services Director and Fire Chief that City Council:
1) Appropriate $582,705.83 from the Fleet Vehicle Replacement Fund's fund balance to the Fleet Vehicle Replacement Fund's fiscal year 2023-24 operating budget; and 2) Authorize a purchase order with Republic EVS of Huntington Beach, CA in the amount of $582,705.83, including sales tax, for two (2) 2024 Ford F-450 Medix Metro Express 153 Type I ambulances as a cooperative purchase with the Houston-Galveston Area Council (H-GAC).
SC. ACCEPT AND APPROPRIATE FISCAL YEAR 2022-23 SB 1383 LOCAL ASSISTANCE GRANT PROGRAM AWARD OF $378,497
Recommendation of the Public Works Director that City Council accept and appropriate fiscal year 2022-23 SB 1383 Local Assistance Grant Program award in the amount of $378,497 from the California Department of Resources, Recycling, and Recovery (CalRecycle) to the GRANTOWR -Organic Waste Recycling Grant (SB1383) Project.
Aleksander Alderete
Minutes Secretary 3
City Council
June 4, 2024
SD . APPROPRIATE FUNDS AND AUTHORIZE PURCHASE ORDER FOR ONE (1) 2025 ELGIN COMPRESSED NATURAL GAS (CNG} BROOM BEAR MECHANICAL
SWEEPER AS A COOPERATIVE PURCHASE WITH SOURCEWELL
Recommendation of the Public Works Director and General Services Director that City Council:
1) Appropriate $548,449 from the Fleet Vehicle Replacement Fund's fund balance to the Fleet Vehicle Replacement Fund's fiscal year 2023-24 operating budget; and 2) Authorize a purchase order with Haaker Equipment Company of La Verne, CA in the amount of $548,449, including sales tax, for one (1) 2025 Elgin Compressed Natural Gas (CNG) Broom Bear mechanical sweeper with a Freightliner M2 112 chassis as a cooperative purchase with Sourcewell.
Councilmember Sheikh and staff overviewed what the city does with vehicles that are replaced.
MOTION: Councilmember Sheikh moved to approve item 8D. Councilmember Kalani seconded the motion. The motion carried by a vote of 7-0.
SE. ACCEPT AND APPROPRIATE FISCAL YEAR 2023 URBAN AREA SECURITY INITIATIVE (UASI} GRANT PROGRAM AWARD OF $492,015, APPROVE SUBAWARD
AGREEMENT, AND AUTHORIZE CITY MANAGER AS THE CITY'S SIGNATORY Recommendation of the Fire Chief that City Council:
1) Accept and appropriate the Fiscal Year 2023 Urban Area Security Initiative (UASI) Grant Program award in the amount of $492,015 to a newly created Grant Project for Regional Training Group -(1) Battalion Chief support, Regional Training Center sustainment, training prop maintenance, and Regional Task Force training; and 2) Approve a subaward agreement with the City of Los Angeles for the Fiscal Year 2023 UASI Grant Program award in the amount of $492,015 for the performance period beginning September 1, 2023, and ending May 31, 2026; and 3) Authorize the City Manager to act as the City's signatory for the agreement; to act on the City's behalf with respect to all decisions in connection with the agreement; as well as to accept and appropriate additional UASI Grant Program funding, if available, from the City of Los Angeles.
SF . APPROVE SECOND AMENDMENT TO CONTRACT SERVICES AGREEMENT FOR CUSTODIAL SERVICES AT MARY K. GIORDANO REGIONAL TRANSIT CENTER Recommendation of the Transit Director that City Council approve a second amendment to the contract services agreement with Commercial Building Management Inc. of Santa Ana, CA (C2022-081) in the amount of $132,780, for a new not-to-exceed amount of $265,560, to provide custodial services at the Mary K. Giordano Regional Transit Center and to extend the contract term for a one-year period beginning June 1, 2024 and ending May 31, 2025.
Aleksander Alderete
Minutes Secretary 4
City Council
June 4, 2024
BG . APPROVE SECOND AMENDMENT TO CONSUL TING SERVICES AGREEMENT FOR
EXTERNAL AUDITING SERVICES
Recommendation of the Finance Director that City Council approve a second amendment to the consulting services agreement with Vasquez & Company LLP of Glendale, CA (C2021-077) in the amount of $117,767, for a new not-to-exceed contract amount of $341,746, to provide external auditing services and extend the contract term for an additional one-year period beginning June 22, 2024, and ending June 21, 2025.
Councilmember Sheikh requested the City Treasurer to inform the Council on the findings of the audit. City Treasurer Tim Goodrich explained the details of the investments and all compliances.
MOTION: Councilmember Sheikh moved to approve item BG. Councilmember Lewis seconded the motion. The motion carried by a vote of 7-0. 8H. APPROVE SECOND AMENDMENT TO CONTRACT SERVICES AGREEMENT FOR
TORRANCE COMMUNITY TRANSIT PROGRAM (SENIOR TAXI AND DISABLED
DIAL-A-TAXI)
Recommendation of the Transit Director that City Council approve a second amendment to the contract services agreement with Administrative Services Cooperative, Inc. of Gardena, CA (C2022-117) in the amount of $1,230,000, for a new not-to-exceed amount of $2,235,000 to provide on-demand transportation services under the Torrance Community Transit Program (Senior Taxi and Disabled Dial-A-Taxi) and to extend the agreement for an additional one-year period beginning August 1, 2024 and ending July 31, 2025.
MOTION: Councilmember Lewis moved to approve the Consent Calendar except for items 8D and 8G. Councilmember Sheikh seconded the motion. The motion carried by a vote of 7-0.
Item 1 OB was taken out of order at this time.
10. HEARINGS
1 OB. CONDUCT SECOND PUBLIC HEARING ON PROPOSED FISCAL YEAR 2024-25
OPERATING BUDGET AND CAPITAL IMPROVEMENT PLAN AND ADOPT
RESOLUTIONS ESTABLISHING THE CITY'S ANNUAL OPERATING BUDGET
APPROPRIATIONS, CAPITAL BUDGET APPROPRIATIONS, AND
APPROPRIATIONS LIMIT AND SELECTION OF ANNUAL ADJUSTMENT FACTORS FOR FISCAL YEAR 2024-25
1) Conduct the second public hearing on the Proposed Fiscal Year 2024-25 Operating Budget and Capital Improvement Plan; and
2) Adopt a RESOLUTION establishing the annual appropriations for the City's fiscal year 2024-25 operating budget; and
3) Adopt a RESOLUTION establishing the annual appropriations for the City's fiscal year 2024-25 capital budget; and
4) Adopt a RESOLUTION establishing the City's appropriations limit and selection of the annual adjustment factors for fiscal year 2024-25.
Aleksander Alderete
Minutes Secretary 5
City Council
June 4, 2024
City Manager Chaparyan introduced the item to the City Council. He outlined the progress and updates that staff has completed.
Finance Director Sheila Poisson used slides to overview the budget to the City Council and the next fiscal year. She detailed the outlook of the operating budget, capital budget, performance indicators, revenues and expenditures, general fund/SST forecast, potential mitigations. She also highlighted the capital improvement plan along with its proposed budget.
Members of the public were allowed to speak at this time.
James Henry questioned if the City Council still stood by its position at the expense of this agenda item. Finance Director Poisson explained why the item was an expenditure of none.
Melissa Wright inquired about the $100K expense and the audits and responsibilities of the City Treasurer.
A member of the public opined on the property taxes and the state of budget forecasts.
He supported the Response Center.
Councilmember Mattucci reiterated concerns about the unfunded pension debt. He and Finance Director Poisson clarified the nature of the bonds and the interests and amortization.
Councilmember Mattucci inquired about the large number of vacancies. Finance Director Poisson responded that the vacancy level currently is a normal trend, but that the Police vacancies were higher and that was due to challenges and that those tend to sit longer. She added that the average time for the rest is about 3-5 months because it is not the same positions that stay vacant.
It was also due to employees leaving and employees coming in. She noted that the labor market has been challenging. City Manager Chaparyan added that PEPRA has also affected this. He continued that they have been doing career tracks and other programs to encourage recruiting and retaining talent. Finance Director Poisson stated that a new factor has been labor wanting more flexibility in their scheduling.
Councilmember Mattucci and Police Chief Jeremiah Hart discussed the sworn and non sworn positions, and the vacancies that are there.
Councilmember Mattucci stressed that it was important to keep in mind that market downturns could derail budget forecasts. He added that they needed other sources of production for the city. City Manager Chaparyan elaborated on some of their methods, such as the vacancies, land usage, sales tax, etc.
Councilmember Mattucci stated that issues such as weeds and trash, while on the right track, have increased and need to be better addressed. City Manager Chaparyan concurred and added that the city has made strides in fixing this, including encouraging the public to report using the myTorrance app.
Councilmember Sheikh commended the positives in the revenue generation and stressed that was the way to go. He inquired about the proper percentage for the reserve. Finance Director Poisson responded that 20% is the benchmark from the state but that 50% was the number many other cities are at. She continued that development taxes were a way to generate revenue .
Councilmember Sheikh stressed that local businesses were a priority and should be helped as much as possible.
Aleksander Alderete
Minutes Secretary 6
City Council
June 4, 2024
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Councilmember Sheikh inquired about the gap of the 30 Police Officers, and how the funding would work for this. City Manager Chaparyan noted child and housing credits, and other benefits in order to add personnel. Police Chief Hart added that incentives have helped bring recruits and new officers. He continued that Torrance does have a problem with future retirements and staff is working to speed up the on-boarding process.
Councilmember Lewis commended the improvements to the reserve. She stated that going to 30% would be a goal for the city and stressed aggressive strategies. She and City Manager Chaparyan discussed singling out specific organization subsidies for more focused attention, as well as refining the scope of certain projects given where some projects may fall into district-wise. She suggested clarifying how items are brought back, and which council member is requesting what item.
Councilmember Lewis inquired about the sister cities versus the friendship cities, and how to adjust the pool of money given the inflation increases. City Manager Chaparyan responded that they could bring back an adjustment. Councilmember Lewis and City Manager Chaparyan discussed the growing list of cities that want to enter friendship city status with Torrance and having reviews of the investments and financials of the deals.
Councilmember Lewis and City Manager Chaparyan overviewed the Dispatch staffing issues.
Councilmember Kaji commended the staff for their efforts in formulating the budget. He stated that the increase in property development was a great benefit given the decreases in population. He stated that 50% of reserves is the minimum that the city should be at, and an important goal. He stressed that new revenue generators would be a positive path. He added that increased property numbers would likely not increase traffic given the increase in remote jobs. He criticized the CalPERS operations for pushing their ROI misses onto the member cities.
Councilmember Kalani recounted the reserve issues of the past and the importance of preparedness.
Councilmember Gerson agreed with Councilmember Kaji on focusing on revenue generators. He inquired about the decrease of 8% in the Sister City Program. Finance Director Poisson responded that it was because this year was not a travel year. Councilmember Gerson agreed with Councilmember Lewis on increasing it, but that it may not need to coincide with the CPI.
Councilmember Gerson and Community Service Director John La Rock discussed the engineered wood fibers at the parks.
MOTION: Councilmember Kalani moved to close the public hearing. Councilmember Sheikh seconded the motion. The motion carried by a vote of 7-0.
City Clerk Poirier read the number and title for Resolution No. 2024-37 A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF TORRANCE ESTABLISHING THE ANNUAL APPROPRIATION FOR THE SECOND FISCAL YEAR (2024-25) OF THE CITY'S 2023-2025 OPERATING BUDGET.
Aleksander Alderete
Minutes Secretary 7
City Council
June 4, 2024
•
City Clerk Poirier read the number and title for Resolution No. 2024-38 A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF TORRANCE ESTABLISHING THE ANNUAL APPROPRIATION FOR THE SECOND FISCAL YEAR (2024-25) OF THE CITY'S 2023-2028 CAPITAL BUDGET.
City Clerk Poirier read the number and title for Resolution No. 2024-39 A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF TORRANCE ESTABLISHING THE ANNUAL
APPROPRIATION LIMIT AND SELECTION OF THE ANNUAL ADJUSTMENT FACTORS FOR FISCAL YEAR 2024-25.
MOTION: Councilmember Lewis moved to approve item 1 OB and adopt Resolution No. 2024-37, 2024-38, and 2024-39. Councilmember Kalani seconded the motion. The motion carried by a vote of 7-0.
Item 9D was taken out of order at this time.
9. ADMINISTRATIVE MATTERS
9D . APPROVE SECOND AMENDMENT TO CONSUL TING SERVICES AGREEMENT FOR
INTERIM HOUSING SERVICES, ACCEPT AND APPROPRIATE GRANT PROGRAM AWARDS OF $1,665,759, AUTHORIZE THE CITY MANAGER TO SIGN
AGREEMENTS, AND ACCEPT AND FILE UPDATE ON CITY'S PROGRESS IN
ADDRESSING HOMELESSNESS IN TORRANCE
Recommendation of the City Manager and Community Development Director that City Council:
1) Approve a second amendment to the consulting services agreement with Harbor Interfaith Services, Inc. of San Pedro, CA (C2022-050) in the amount of $1,867,002 for a new not-to-exceed amount of $5,163,871 to provide interim housing services for the Torrance Temporary Housing Program and extend the contract term for an additional one-year period beginning July 1, 2024, and ending June 30, 2025; and 2) Accept and appropriate the 2022 Permanent Local Housing Allocation Program (PLHA) grant award in the amount of $380,959 to the GRANTPLHA -Housing Operating Grants Project; and
3) Accept and appropriate the Cities and Councils of Government Interim Housing Services Fund (CCOGIHS) grant award in the amount of $1,284,800 to the GRANTPLHA -Housing Operating Grants Project; and
4) Authorize the City Manager as the City's signatory for all grant-related agreements and to act on the City's behalf with respect to the agreements and all decisions in connection with the agreements; and
5) Accept and file the update on the City's progress in addressing homelessness in Torrance.
Community Development Department Julia Smith introduced the item to the City Council.
She, Management Aide Zulma Gent, Site Director Aaron Street, Case Manager Samantha Rodriguez, Street Outreach Team Members Valerie Hernandez and Norma Olvera used slides to overview the contract amendments, background, city response at 3290 and street outreach, site operations and metrics, and past funding sources and next steps.
Members of the public spoke.
Aleksander Alderete
Minutes Secretary 8
City Council
June 4, 2024
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Mayor Chen and Management Aide Gent explained how the numbers were serviced, and numbers contacted, and the differences between some of the metrics. The low in barriers numbers are not factored into the metrics as they can quickly be placed into housing. She added that the 33 people were entered into 3290 at inception and have been housed and did not include people exiting by their own recognizance or by not following the rules.
Management Aide Gent explained the process of how they get I Os to prospective entrants.
Often, they lose their ID and staff reconnect them with IDs.
Councilmember Lewis recounted all the ways that staff and the Police Department have been working to fix the homeless problem. She added that it is indeed expensive but that the law has made it expensive. She noted how difficult it can be to find locations for housing for the unhoused given uproar in the community.
Councilmember Sheikh stated that it was not $85K per person, and in many situations, they are not even homeless but rather they are on down-times. He continued that staff has been working hard to solve the homeless crisis. Per request of Councilmember Sheikh, Community Development Department Smith reported the costs of tiny housing in other cities and how the Venice Family Clinic helps with their services.
Councilmember Sheikh and Management Aide Gent discussed how long it takes to outreach with cases after referrals. They also deliberated on the three individuals who have been at the facility for a long time, and their high acuity.
Councilmember Sheikh and Community Development Department Smith discussed the costs of this program, and the strategies of reducing the costs going forward which includes the contract and request for proposal. Community Development Department Smith explained the ways they can try to tap into the restricted funds and other grants and continued that the outreach vans were using SST funding because the request for federal funding did not go through.
Councilmember Sheikh stressed that seeking grant funding should be paramount. City Manager Chaparyan interjected that while they are seeking and using grants, the SST had some funding allocated to homeless outreach of which a little was used. He added that federal programs want to see more housing options.
Councilmember Kalani described the large effort it took to clean up the motor home homeless camps, and some of the other situations in which staff has helped Torrance residents.
She stated that homeless numbers have gone down, and she supports the program.
Councilmember Mattucci commended staff and stated that, while expensive, the program is working. He stated that the biggest hurdle was the ability to enforce anti-camping ordinances, and that it was necessary to make this work. He added that SST should be used some more with getting individuals temporary housing but noted that mental health issues would add difficulties.
He suggested an outreach program to the real estate community. City Manager Chaparyan responded they have done outreach with landlords with similar programs. Councilmember Mattucci requested staff find some of the ways they could use SST and vouchers, and ways to meet the Martin v. Boise guidelines.
Councilmember Gerson agreed that the anti-camping ordinance was important and that offering beds was the way to do it. He supported the efforts being made to help these individuals.
Aleksander Alderete
Minutes Secretary 9
City Council
June 4, 2024
Councilmember Kaji supported the efforts by city staff in this program, and the results have been positive. He criticized the state management in funds of homelessness efforts.
MOTION: Councilmember Kalani moved to approve item 9D. Councilmember Mattucci seconded the motion. The motion carried by a vote of 7-0.
Item 1 0A 1 was taken out of order at this time .
10. HEARINGS
10A1. CONDUCT THIRD PUBLIC HEARING ON PROPOSED AMENDMENTS TO CITY
CHARTER CONCERNING CITY MANAGER, CITY ATTORNEY, CITY CLERK AND
CITY TREASURER POSITIONS
Recommendation of the Special Counsel that City Council:
1) Conduct the third Public Hearing on potential amendments to the City Charter regarding the positions of City Manager, City Attorney, City Clerk, and City Treasurer; and
2) Direct staff on the potential amendments to the City Charter regarding the positions of the City Manager, City Attorney, City Clerk, and City Treasurer; and · 3) Direct staff on the date of the City Council meeting to decide whether to submit the City Charter amendments to the voters.
City Attorney Sullivan and City Manager Chaparyan recused themselves at 10:39 p.m.
Special Counsel Peter Brown introduced himself to the City Council and recounted the history of the item.
Members of the public were allowed to speak at this time.
Rick Marshall supported not changing the elected status of the City Treasurer and the City Clerk. He stated that salaries should be commensurate with the hours worked and expertise. He added that recall was not the right way, and that a vote of the council would be an improvement.
He stated that City Manager and City Attorney should have a maximum term of contract so that there are public reviews of the contracts as the council changes. City Manager approval for items, should be fixed, as the council should be giving consent and advice.
A member of the public stated that the amendments were weak. He continued that the City Attorney should be elected and not appointed. He stated that the mayor ran on removing the City Treasurer position, and that it should be removed.
Melissa Tumim stated that she was against the charter amendments. She added that the City Clerk and City Treasurer should be accountable to the citizens. She continued that Torrance should not follow in the footsteps of Santa Monica.
A member of the public stated that the City Treasurer position should be more generic in responsibilities.
Louise Solomon stated that all city officials should be elected so as to prevent cronyism .
She also supported term limits.
Aleksander Alderete
Minutes Secretary 10
City Council
June 4, 2024
A member of the public stated that all the positions should be elected .
Councilmember Mattucci left the public hearing at 10:53 p.m.
A member of the public questioned the fund amounts.
The public speaking section ended at this point.
Councilmember Kalani inquired about the supermajority needing to terminate someone.
Mr. Brown stated that this did not include that, as it would need to be included as part of an employment agreement and between the council.
Councilmember Mattucci returned to the public hearing at 10:57 p.m.
Councilmember Sheikh and Mr. Brown discussed the number of days City Manager or City Attorney are absent and the ability to appoint an interim worker . Mr. Brown clarified that there is much discretion for the City Council. They also deliberated on sick leave and paid leave, and decisions in the employment agreement on whether to pay a City Manager if they are unresponsive.
Mr. Brown explained the significance of having elected versus appointed officials, and comparisons to other cities.
Councilmember Lewis inquired about mechanisms to stop City Managers from appointing whoever they want to department heads and if in the employment contract there could be a clause for the City Manager to confer with the City Council in closed session before hiring a department head. Mr. Brown responded that Torrance has a City Manager form of government, and the City Manager is the one who appoints. He continued that modifying the charter is an option to change that, and that going against a City Manager appointment would require a charter amendment. He added citizens must vote on any changes such as giving the City Council to go against a City Manager decision.
Mayor Chen stated that the City Manager has a relationship with the City Council that enables the City Council to be more involved with City Manager decisions and giving advice.
MOTION: Councilmember Lewis moved to concur with the recommended changes as provided by Special Counsel Brown. Councilmember Sheikh seconded the motion. The motion carried by a vote of 7-0.
The City Council went to recess at 11:15 p.m. The City Council returned from recess at 11:25 p.m.
City Attorney Sullivan and City Manager Chaparyan returned from recusal at 11 :25 p.m .
Aleksander Alderete
Minutes Secretary 11
City Council
June 4, 2024
1 0A2. CONDUCT THIRD PUBLIC HEARING ON POTENTIAL CITY CHARTER
AMENDMENTS
Recommendation of the City Clerk, City Manager, and City Attorney that City Council:
1) Conduct the third Public Hearing on potential amendments to the City Charter; and 2) Direct staff on the potential amendments to the City Charter; and 3) Direct staff on the date of the City Council meeting to decide whether to submit the City Charter amendments to the voters.
City Attorney Sullivan introduced the item to the City Council and recounted the council's actions and directions that have been made so far, as well as options presented before the City Council.
Members of the public were allowed to speak at this time.
Rick Marshall suggested a standalone election in odd numbered years because that would give Torrance control of their elections and the costs. He continued that current minimum wage multiplied by 100 for a monthly salary. He recommended putting these things by ordinance and letting the people decide .
A member of the public supported standalone elections on odd years and put it in the city charter. She continued that, with exceptions, they should eliminate mail ballots.
A member of the public stated their support of standalone elections in odd years. She stated that the estimates of costs were not complete enough and that there were other ways to cut costs such as sending out ballots by mail to everyone.
A member of the public stated that standalone elections would be good but to also sometimes coincide with state/national elections . She suggested some ways to cut costs, such as sending out ballots to everyone.
Two more members of the public agreed that standalone elections on odd years and paper ballots were the correct course.
A member of the public stressed that not only standalone elections on odd years and mass mail ballots, but also voter ID was needed.
A member of the public agreed with standalone elections and no mail ballots to everyone, but also stressed that voter apathy was an issue .
A member of the public stated that the elderly would be most affected if the city goes away from standalone elections.
A member of the public suggested different avenues that the city could save money so that standalone elections on odd years could be feasible.
Four more members of the public agreed on standalone elections in odd years, voter ID, and not mailing out ballots to everyone.
Greg Lesheen stressed the importance of secure elections and supported voter ID and standalone elections in odd years.
Aleksander Alderete
Minutes Secretary 12
City Council
June 4, 2024
Anne Tardigea agreed that standalone elections in odd years, voter ID, and no mass mail ballots were crucial. She recounted her past on a project that showed fraud in public elections.
A member of the public supported elections and that appointed city workers should be elected positions, and that it would save costs.
City Attorney Sullivan clarified what decisions the City Council had before it regarding standalone elections and dates, and how the City Council would be putting it on the ballot if they decide that and then the public would decide.
MOTION: Councilmember Sheikh moved to close the public hearing. Councilmember Kaji seconded the motion. The motion carried by a vote of 7-0.
The City Council concurred to have revisions to article 1 on page 3 of the staff report to be left as recommended.
City Clerk Poirier stated that it was state law to mail every ballot to every registered voter, and that the city must provide first-class postage on all return mail ballots. She added that the City Clerk has no authority over voter registration. She stated that while Redondo Beach does paper ballots, they scan them in.
Councilmember Mattucci preferred a standalone versus November or removing the election from the charter and doing it by ordinance for flexibility. City Clerk Poirier stated that Torrance was not at the bottom of the ballot.
Councilmember Sheikh and City Clerk Poirier discussed adding more employees for a standalone election. She explained the process of standalone elections, and additional costs and setup given Torrance is not setup for it.
Councilmember Sheikh inquired on the differences of standalone. City Clerk Poirier responded that Redondo Beach saw more voter participation when there was a standalone election. City Attorney Sullivan explained the process of ranked choice voting, and that they use voting machines to do it more efficiently.
Councilmember Lewis stressed keeping things simple and reducing voter fatigue.
Councilmember Lewis and City Attorney Sullivan discussed the case of voter ID in Huntington Beach and the state.
Councilmember Gerson stated that taking away control from the public by removing from the charter the changing of city election dates would not go over well.
Councilmember Lewis and City Clerk Poirier discussed the costs of changing the date of the election.
The City Council concurred to remove the election date out of the amendment proposal and leave it as is and have it go around March and November.
Councilmember Mattucci suggested the minimum wage assuming a 40-hour work week.
Aleksander Alderete
Minutes Secretary 13
City Council
June 4, 2024
City Attorney Sullivan stressed to keep the language at a 40-hour week in response to a question from Councilmember Kalani. Councilmember Kalani stated that she would not be voting on a change for council compensation.
Councilmember Gerson inquired about polling. City Attorney Sullivan responded that city polling did well with the government code language comparable to other general law cities. He explained how they got the $1900 per month number. He suggested some other methods such as comparison to other cities.
City Attorney Sullivan reminded the City Council about legal restrictions of promotion of the minimum wage compensation.
The City Council concurred on making the council compensation no greater than the minimum wage based on a 40-hour work week.
The City Council concurred to remove the item on making the City Treasurer and City Clerk appointed positions.
The City Council concurred on approving the deletion of Board of Education with the caveat of bringing back if there turns out to be a negative impact.
The City Council concurred on approving revision to appointed officers.
The City Council concurred on approving deletion of Article 15 of the Airport Fund.
The City Council concurred on approving the addition of appointed boards, committees and commissions.
The City Council concurred on approving deletion of Article 16.
City Treasurer Goodrich, Councilmember Kalani, Mayor Chen and City Attorney Sullivan discussed changes to the City Treasurer language regarding removal of City Treasurer in certain events. This included removal based on grounds of missing meetings or failure of duties. City Attorney Sullivan, Mayor Chen and City Clerk Poirier overviewed options for strengthening the City Clerk position with certifications and options for removal if needed.
City Clerk Poirier suggested other options to make City Clerks more qualified. She added that she was not in favor of having the City Council be able to remove the City Clerk because it is an elected position.
Councilmember Kalani stated that City Treasurer and City Clerk removal should have the same wording as City Council. She concurred with minimum requirements such as certificates.
City Treasurer Goodrich stated that Bachelors in related fields would make sense and that two years of Treasury Finance experience. He stated however that these courses may complicate matters.
Councilmember Lewis and City Clerk Poirier discussed how one obtains master municipal clerk certification and how the duration of getting one lines up with running for and winning a City Clerk position. City Clerk Poirier stated that Huntington Beach has a provision for bachelor's degree of the City Clerk.
Aleksander Alderete
Minutes Secretary 14
City Council
June 4, 2024
The City Council concurred to approve the City Clerk requirements be left as is and no removal process.
The City Council concurred to approve the City Treasurer requirements be left as is.
The City Council agreed to approve the City Treasurer required to attend one meeting per month and if he or she misses all meetings within a 60-day period then they can be removed but there is a council provision to excuse this.
The City Council concurred to approve the addition of good government reforms.
MOTION: Councilmember Mattucci moved to give direction to the City Attorney to make the changes that the City Council approved and set the date of the next meeting to decide whether to submit the amendments to the City Charter to the voters on July 2, 2024 . Councilmember Lewis seconded the motion. The motion carried by a vote of 7-0. 9A. ADOPT RESOLUTION SETTING FORTH HOURS, WAGES, AND WORKING
CONDITIONS FOR CITY ATTORNEY
Recommendation of the City Manager that City Council:
1) Adopt a RESOLUTION setting forth the hours, wages, and working conditions for the City Attorney; and
2) Repeal Resolution No. 2018-109 in its entirety.
Deputy City Manager Ian Dailey introduced the item to the City Council and read the monthly rate for the City Attorney.
Members of the public spoke .
City Clerk Poirier read the number and title for Resolution No. 2024-34 A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF TORRANCE SETTING FORTH THE HOURS,
WAGES, AND WORKING CONDITIONS FOR THE CITY ATTORNEY EFFECTIVE JANUARY 28, 2024, AND REPEALING RESOLUTION NO. 2018-109.
MOTION: Councilmember Lewis moved to approve Resolution No. 2024-34.
Councilmember Gerson seconded the motion. The motion carried by a vote of 7-0.
98. APPROVE AMENDMENT AND ADOPT RESOLUTION APPROVING AMENDMENT TO 401 (A) DEFINED CONTRIBUTION PLAN FOR FIRE PLAN 98215-03, AND
AUTHORIZE CITY TREASURER OR DESIGNEE TO EXECUTE AND ADMINISTER THE AMENDED SECTION 401 (A) PROFIT SHARING PLAN
Recommendation of the City Treasurer that City Council:
1) Approve an amendment to the 401 (a) Defined Contribution Plan for Fire Plan 98215- 03 to allow participant after-tax contributions effective June 30, 2024; and 2) Adopt a RESOLUTION approving an amendment to 401 (a) Defined Contribution Plan for Fire Plan 98215-03; and
3) Authorize the City Treasurer or designee to execute and administer the amended Great-West Retirement Services Section 401 (a) Profit Sharing Plan for Government Employers.
Aleksander Alderete
Minutes Secretary 15
City Council
June 4, 2024
City Treasurer Goodrich introduced the item to the City Council.
Members of the public spoke .
In response to Councilmember Sheikh, City Treasurer Goodrich stated that this would not have any effect on the general fund.
City Clerk Poirier read the number and title for Resolution No. 2024-35 A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF TORRANCE APPROVING AN AMENDMENT TO 401(A) DEFINED CONTRIBUTION PLAN FOR FIRE PLAN 98215-03.
MOTION: Councilmember Kalani moved to adopt Resolution No. 2024-35 .
Councilmember Sheikh seconded the motion. The motion carried by a vote of 7-0. 9C. ACCEPT AND FILE CITY OF TORRANCE LOCAL HAZARD MITIGATION PLAN AND
ADOPT RESOLUTION AUTHORIZING ADOPTION OF THE CITY OF TORRANCE
LOCAL HAZARD MITIGATION PLAN
Recommendation of the City Manager that City Council:
1) Accept and file the City of Torrance Local Hazard Mitigation Plan; arid 2) Adopt RESOLUTION authorizing the adoption of the City of Torrance Local Hazard Mitigation Plan.
Deputy Finance Director Jason Nishiyama introduced the item to the City Council.
Members of the public spoke .
City Clerk Poirier read the number and title for Resolution No. 2024-36 A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF TORRANCE, CALIFORNIA, AUTHORIZING THE ADOPTION OF THE CITY OF TORRANCE LOCAL HAZARD MITIGATION PLAN.
MOTION: Councilmember Gerson moved to adopt Resolution No. 2024-36 .
Councilmember Mattucci seconded the motion. The motion carried by a vote of 7-0.
11. AGENCY AGENDAS -None Scheduled .
12. SECOND READING ORDINANCES-None Scheduled .
13. CITY COUNCIL ORAL COMMUNICATIONS
Members of the public spoke.
Councilmembers Lewis, Mattucci, Sheikh, Gerson, Kaji, Kalani, and Mayor Chen spoke .
14. CLOSED SESSION
Considered earlier, see page 1.
Aleksander Alderete
Minutes Secretary 16
City Council
June 4, 2024
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15. ADJOURNMENT
MOTION: Councilmember Gerson moved to adjourn the City Council meeting at 1 :30 a.m. to Tuesday, June 11, 2024, at 3:30 p.m. for closed session only in the Leroy J. Jackson Council Chamber. Councilmember Lewis seconded the motion. The motion carried by a vote of 6-1 with Councilmember Sheikh voting no.
ATl!?!i 1J -~~-"'oi-2 .... ~ .... r 4( ...... ~.___... ________ Approved on July 2, 2024 City Clerk of the City of Torrance
Aleksander Alderete
Minutes Secretary 17
City Council
June 4, 2024