City of Torrance, General Services Department
Request for Quotation - Not an Order
Buyer: Turquoise Benjamin, [email protected]
Quotation Due By: Noon, July 29, 2024. Late Quotations Will Not Be Evaluated.
Ref: On-Call Roofing Maintenance and Repair Services
This RFQ is requesting quotes from qualified vendors for On-Call Roofing Maintenance and Repair Services. This RFQ is intended to be as descriptive as possible. However, Proposers may not take advantage of omissions or oversights in this document. Proposers must supply products and services that meet or exceed the requirements of this RFQ. In the event of a dispute over installation or performance, the needs of the City of Torrance will govern. Quotations must be submitted on this form filled out completely. Vendors that do not fill out the City RFQ form will not be considered.
THE CITY OF TORRANCE:
The City of Torrance is on the western side of Los Angeles County. It is boarded by the Palos Verdes Peninsula on the south, the City of Gardena on the north, the City of Redondo Beach on the north and west boundaries, the City of Lomita on the east and the Pacific Ocean on the west. The City encompasses an area of approximately 21 square miles, 329 miles of Streets, 1870 intersections, 550 miles of sidewalks, 47,000 Street Trees, 6 Public Libraries, a Municipal Airport, Transit System, 46 Parks & Recreation Amenities, 6 Fire Stations, 1 Police Station and 1 Police Community Center, and has an estimated population of approximately 146,115, which makes Torrance one of the top 10 cities in Los Angeles County in regards to population.
The successful Vendor will be issued a Purchase Order for the services required and will include the terms and conditions attached to this RFQ.
• The State of California Senate Bill 7 (SB7) for prevailing wage applies to construction contracts over $25,000 and contracts for alteration, demolition, repair, and maintenance over $15,000.
There are no exemptions.
• List and describe all applicable fees. Fees not listed below will not be authorized for payment on any invoices throughout the term of the purchase order.
• The vendor must provide certificates of insurance and/or endorsements indicating appropriate coverage to the City of Torrance General Services Department before a Purchase Order. The CITY, the City Council and each member thereof, members of boards and commissions, every officer, agent, official, employee, and volunteer must be named as additional insured under the automobile and general liability policies.
• Pr
ior to the issuance of a purchase order, the vendor must submit to the City of Torrance General Services Department proof of a City of Torrance Business License if your company is located in the City of Torrance; will physically be working in the City of Torrance; or will be using your own vehicles to deliver to the City of Torrance. For additional information and licensing requirements, please contact the City of Torrance Business License Office at (310) 618-5923. • Fiscal Year Funding: Each payment obligation of the City is conditioned upon the availability of state or local government funds which are apportioned or allocated for the payment of such an obligation. If the funds are not allocated and available for the continuance of the function performed by the Vendor, the product or service directly or indirectly involved in the performance of that function may be terminated by the City at the end of the period for which funds are available.
• The City reserves the right to revise or amend these specifications prior to the date set for opening proposals. Revisions and amendments will be identified by an addendum to this RFQ.
If the revisions require additional time to enable vendors to respond, the City may postpone the ATTACHMENT 2
opening date accordingly. In such case, the addendum will include an announcement of the new proposal submittal due date.
• The successful vendor will be issued a Purchase Order or a Contract Agreement for the services required and will include the terms and conditions attached to this RFQ.
QUESTIONS:
Questions regarding this RFQ must be submitted on PlanetBids. The deadline to submit questions is 12:00P.M. Noon Pacific Time on Wednesday, July 17, 2024. No questions via telephone. No questions submitted after deadline.
EVALUATION OF QUOTES:
The City will be the sole determiner of suitability to the City’s needs. Proposals are rated according to their completeness and understanding of the City’s needs, conformance to the requirements of the technical specifications, compatibility with the City’s current technology and operations, prior experience with similar scope of work, financial capabilities, delivery, and cost. Costs, including any ongoing maintenance and support cost, are reviewed to determine which proposal best meets the needs of the City.
The City will take into consideration a local Torrance vendor sales tax rebate of 1.5% for proposals submitted by a Torrance vendor that include a material component.
The City’s project evaluation team will evaluate proposals based on the evaluation criteria listed below.
Points will be assigned to each criterion up to a maximum of 100 points. Proposals will be ranked, and that ranking will be made public.
Subsequently, the City may interview a qualified firm, prior to deciding whether to recommend the award of an Agreement.
Description of Evaluation Criteria Possible Points
Qualifications 30
References/Past Performance 20
Performance Ability 20
Scheduling/Proximity 20
Value of Proposal 10
Maximum Total Points 100
After receipt of proposals, the City’s project evaluation committee will evaluate proposals based on the criteria listed below (with the exception of cost) and develop a short list of qualified contractors.
SUBMITTAL FORM:
Prospective bidders must submit bids in electronic only format at https://pbsystem.planetbids.com/portal/47426/portal-home ; The quotes must be made on the form
provided and uploaded on PlanetBids.
Scan and attach the following required documents to your eBid. This list may not be all-inclusive; additional items may be required elsewhere in bid specifications. Failure to provide required documents with bid may cause the bid to be deemed non-responsive.)
If an individual makes the quote, it must be signed by that individual, with an address and telephone number. If made by a business entity, it must be signed by an authorized person that executes binding agreements and contracts. A full business address and telephone are required.
Blank spaces on the quote form must be completed using ink, indelible pencil, typewriter or digitally.
The text of the proposal form must not be changed and no additions. Any unauthorized conditions, limitations, or provisos attached to a proposal will render it informal and may cause its rejection.
Alterations by erasure or interlineations must be explained or noted in the proposal form over the signature of the Proposer.
PAYMENTS:
Complete payment on the contract price will be made in approximately thirty (30) days from date of delivery, or completion and acceptance, unless otherwise provided for in Proposer’s proposal or in these specifications.
Payments will be made upon verification and acceptance by the City of contract services performed and upon the City’s receipt of a correct invoice.
ERRORS AND OMISSIONS:
The proposer may not take advantage of any errors and/or omissions in these specifications or in the proposer’s specifications submitted with its proposal. If there are errors or omissions, you will be notified.
RESERVATION:
The City reserves the right to revise or amend these specifications prior to the date set for opening proposals. Revisions and amendments will be identified by an addendum to this RFQ. If the revisions require additional time to enable vendors to respond, the City may postpone the opening date accordingly. In such case, the addendum will include an announcement of the new proposal submittal due date.
Attach all addenda to the proposal. Failure to attach any addendum may render the proposal non- responsive and cause for rejection. The City reserves the right to award a contract to a company solely based on the initial proposal submitted.
The City reserves the right to require more information and clarification on information submitted in the proposal to complete the evaluation.
The City Council reserves the right to reject any and all proposals received, to take all proposals under advisement for a period not to exceed ninety (90) days after the date of the opening, to waive any informality on any proposal, and to be the sole judge of the relative merits of the material and or service mentioned in the respective proposals received. The City reserves the right to reject any proposal not accompanied with all data or information required.
This Request for Proposals does not commit the City to award a contract or to pay any cost incurred in the preparation of a proposal. All responses to this RFQ document become the property of the City of Torrance.
The City reserves the right to examine all factors bearing on a Proposer’s ability to perform the services under the contract. The City reserves the right to reject any proposal not accompanied with all data or information required. The City reserves the right to cancel this solicitation, without penalty, at its sole discretion.
Contractor Registration the State of California Senate Bill 854 (SB854):
• No contractor or subcontractor may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5
• No contractor or subcontractor may be awarded a contract for public work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5.
• Public works refers to construction, alteration, demolition, installation, or repair work (including maintenance) done under contract and paid by public funds
• This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.
• All contractors and subcontractors must furnish electronic certified payroll records directly to the Labor Commissioner (aka Division of Labor Standards Enforcement).
• For additional information and to register online go to http://www.dir.ca.gov/Public- Works/PublicWorks.html
INDEPENDENT CONTRACTOR:
The successful proposer will at all times remain to the City, a wholly independent contractor. Neither the City nor any of its agents will have control over the conduct of the Contractor or any of the Contractor’s employees, except as otherwise set forth in the awarded Agreement. The Contractor’s agents and employees are not and will not be considered employees of the City for any purpose. The Contractor may not, at any time or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of the City. The City has no duty, obligation, or responsibility to the Contractor’s agents or employees under the Affordable Care Act. The Contractor is solely responsible for any tax penalties associated with the failure to offer affordable coverage to its agents and employees under the Affordable Care Act and any other liabilities, claims and obligations regarding compliance with the Affordable Care Act with respect to the Contractor’s agents and employees. The City is not responsible or liable for the Contractor’s failure to comply with the Contractor’s duties, obligations, and responsibilities under the Affordable Care Act. The Contractor agrees to defend, indemnify and hold the City harmless for all taxes and penalties that may be assessed against the City because of the Contractor’s obligations under the Affordable Care Act relating to the Contractor’s agents and employees.
SUSPENSION OF PROCUREMENT:
The City may suspend, in writing all or a portion of the procurement of materials or services pursuant to this RFQ and subsequent contract agreement, in the event unforeseen circumstances make such procurement impossible or infeasible, or in the event, City should determine it to be in the best interest of City to cancel such procurement of services or materials.
In the event of termination, the selected Proposer will perform such additional work as is necessary for the orderly filing of documents, and closing of project.
NOTICE OF INTENT TO AWARD:
The City will notify all proposer’s of its intent to award. Results will be posted on PlanetBids https://pbsystem.planetbids.com/portal/47426/portal-home
The City reserves the right to amend the RFQ by addendum before the final proposal submittal date.
TERM: The initial contract will be for a period of three (3) years from September 1, 2024 to August 31, 2027.
BACKGROUND
The City of Torrance is seeking proposals from qualified and licensed Roofing contractors interested in providing the City with on-call Roofing maintenance and repair services for various City facilities. The successful contractor shall have the experience, qualifications, and ability to deliver the on-call services as needed and respond within one (1) hour with availability 24 hours a day, 365 days per year, for any emergency callouts. The contractor must provide a crew, including a vehicle and necessary equipment, to perform specified tasks. The contractor shall maintain and provide records and/or pictures of all repairs done at the direction of the City.
OVERVIEW
The City of Torrance (“City”) is soliciting proposals to select qualified contractors to provide Roofing maintenance and repair services on an on-call basis for an estimated three-year term, with a non- guaranteed not-to-exceed amount of $200,000. The contract will be for a minimum 3-year term, with the option to extend two additional one-year terms. Up to five (5) contractors may be selected to provide as- needed services including being issued a task order related to facilities improvement project. The City will issue task orders for each request based on the scope of work, qualifications, work schedule, and fee reasonableness. The City may solicit proposals from two or more pre-qualified contractors.
The contractor will provide on-call Roofing services as needed at City Facilities and furnish all labor, equipment, and supervision to perform Roofing repair services as described herein, including but not limited to the following:
TYPICAL SERVICES
The scope of services for this contract shall include planned and unplanned maintenance, repair, and/or replacement activities. Typical services for this Contract may consist of but are not limited to the following specific tasks:
Inspections
Routine roofing inspections to ensure compliance with safety code and regulations. Evaluation of roof materials, flashing, drainage systems, and structural components to identify signs of damage, deterioration, or leaks.
Assessment of attic ventilation and insulation to ensure proper airflow and energy efficiency in accordance with CBC standards.
Repairs
Patching or sealing of leaks and damaged areas using approved materials and techniques.
Replacement or repair of damaged or missing shingles, tiles, or other roofing materials to maintain weather resistance and structural integrity.
Addressing issues with sagging or uneven roof surfaces through reinforcement or structural repairs as necessary.
Repair leaking water and sewer lines to proper working order.
Servicing
Cleaning of gutters, downspouts, and roof surfaces to remove debris and prevent water backup.
Inspection and maintenance of roof-mounted equipment, vents, and skylights to ensure proper function and prevent leaks.
Application of roof coatings, sealants, or treatments to enhance water resistance and protect against UV damage.
Replacements
Replacement of aging or damaged roofing systems with new materials that meet requirements.
Removal and disposal of old roofing materials in compliance with local environmental regulations and recycling guidelines.
Upgrading roofing systems to meet current CBC standards. Replacement of deteriorated or ineffective roof insulation to improve thermal performance and comply with requirements.
Installations
Installation of new roofing systems in compliance with CBC specifications, including proper underlayment, flashing, and fastening methods.
Roofing material selection and installation based on climate considerations, local building codes, and manufacturer guidelines.
Integration of roof drainage systems, gutters, and downspouts to ensure proper water management and compliance.
Selected proposer(s) will have a Master On-Call Roofing Services Agreement (Agreement) established.
The Agreement does not guarantee work under the agreement; it simply qualifies those on the list to be called upon during the three years for work as needed.
TASK ORDERS
The selected proposers shall be contacted to initiate a task order under the Master On-Call Roofing Services Agreement to identify the specific location(s) and work items.
1. Under the Agreement all work shall be initiated only by issuance of fully executed task order(s) by the City Manager or their Contracting Designee.
2. The work to be performed under these orders must be within the scope of the original Master Service Agreement.
3. The City is only liable for labor hours and costs expended under the terms and conditions of the Master Service Agreement to the extent that a fully executed task order has been issued and covers the required work and costs.
4. Charges for any work not authorized shall not be allowed.
5. For each task order under the Master Service Agreement, the City Manager or their designee shall seek proposals from one or more contractors. The request will contain a description of the tasks to be achieved, a schedule for completion of the task order, and deliverables to be provided by the contractor.
6. The contractor shall submit a proposal defining the technical approach to complete the task order, work schedule, and proposed cost/price.
7. Task orders will be considered fully executed upon the City Manager's or designee's signature. The contractor shall begin work on the task order by the effective date of the order.
8. The contractor shall notify the City of any instructions or guidance that may impact the task order's cost, schedule, or deliverables. The City must formally modify the task order before making any changes.
FEE SCHEDULE
A detailed fee proposal with an all -inclusive schedule of rates for each proposed personnel that may be required to complete an assigned task shall be provided. The fee/rate schedule shall identify an hourly rate schedule for the proposed personnel members that may be utilized to complete an assigned task. The rate schedule shall also include fees and expenses related to photocopying, postage, travel, etc. (i.e., Reimbursement expenses); no additional reimbursements will be provided. For all labor and materials not specifically described in the contract, the cost of the work shall be the contractor’s direct cost of labor, travel, equipment expenses, and/or subcontractor cost plus 15%. All estimates shall include a specific or projected duration of work.
QUOTE REQUIREMENTS
The proposal shall address all the information requested herein. To achieve a uniform review process and obtain the maximum degree of comparability, proposals must be organized and contain all information as specified below:
A. Cover Letter: A maximum of two pages serving as an introduction of the contractor's summary of professional qualifications , including an understanding of the scope of services describing the general approach, organization, and staffing required for the services requested.
B. Summary of Qualifications: This section shall contain names, contact numbers, and descriptions of experience, including licenses and/or certifications, of all key personnel assigned to perform the Services.
C. Relevant Work: The proposal should demonstrate the contractors' relevant and recent work proposed under this RFQ. Provide a summary of similar projects, as shown in List of References, on which the contractor has experience. For each listed project, please provide the following information:
• Project name and location.
• Name of project owner and/or client.
• Description of the services provided.
• Approximate dates services were provided.
• Project references (two contacts per project, including current telephone numbers). • Include similar information for all City of Torrance projects where the contractor has provided services in the last five years, completed or ongoing.
D. Cost Proposal: The Fee Proposal shall be presented in a table format organized by the proposed key service categories. (The Proposer may reference Sample Fee Schedule as a sample of an acceptable fee/rate schedule.)
This selection will be conducted according to the City’s adopted procedures. The City reserves the right to reject any and all proposals.
LICENSING REQUIREMENTS
To be considered eligible for this RFP submittal and for the duration of the contract term (if retained), the Contractor shall furnish and maintain a C-39 Roofing Contractor license issued by the California State License Board. The contractor must also possess a valid CA Department of Industrial Relations (DIR) Registration Number at the time of RFQ submittal and (if retained) for the duration of the agreement term All Proposers shall be properly licensed and registered with the State of California Contractor’s State License Board (CSLB) and/or Department of Industrial Relations (DIR), with the requirements necessary to conduct the scope of services specified within this RFQ.
WORKING HOURS
Normal working hours are Monday through Friday, excluding holidays, between 7:00 a.m. and 5:30 p.m.
HOLIDAYS
City Observed Holidays
New Year's Eve
New Year's Day
Martin Luther King Jr.
Lincoln’s Birthday
President’s Day
Memorial Day
Independence Day
Labor Day
Veterans Day
Thanksgiving Day
Day After Thanksgiving
Christmas Eve
Christmas Day
WORKMANSHIP AND SUPERVISION
The workforce shall include a thoroughly skilled, experienced, and competent supervisor who shall be responsible for adherence to the specifications.
All materials furnished by the Contractor shall be new, high-grade, and free from defects and imperfections.
Workmanship shall be in accordance with the highest industry standards. Both materials and workmanship shall be subject to inspection and approval by the project administrator.
Competent and experienced workers shall perform work. All personnel working in the outlined areas shall wear identification badges or patches, and employees working adjacent to traffic lanes must wear safety vests.
SUPERVISION OF CONTRACT
The contractor shall designate a Project Manager to serve as the primary contact for the Contractor throughout the project. The Project Manager shall have the authority to handle and resolve any contract disputes with the City and be experienced in supervising the requested services.
SPECIFICATIONS
These specifications are intended to cover all labor, material, and standards of installation to be employed in the work called for in these specifications or reasonably implied by terms of same. Work or materials of a minor nature that may not be specifically mentioned but which may be reasonably assumed as necessary for the completion of this work shall be performed by the Contractor as described in the specifications. Any specific problem area that does not meet the conditions of the specifications set forth herein shall be brought to the attention of the Contractor. If not corrected, payment to the Contractor will not be made until the condition is corrected satisfactorily as outlined in the specifications.
SAFETY, COMPLIANCE AND PERMIT REQUIREMENTS
All work will be completed in a professional, workmanlike manner in accordance with all rules and regulations of CAL OSHA, City of Torrance requirements, American National Standards Institute, and American Society of Testing Materials.
The City reserves the right to issue restraint or cease-and -desist orders to the Contract when unsafe or harmful acts are observed or reported relative to the performance under this contract. The Contractor shall maintain all work sites free of hazards to persons and/or property resulting from his/her operations.
o Any hazardous condition noted by the Contractor that is not a result of his/her operations shall be immediately reported to the City.
Warning signs, lights, and devices shall be installed and displayed in conformity with “The California Manual on Uniform Traffic Devices” for use in the performance of work on highways issued by the State of California Department of Transportation.
Safety Data Sheets (SDS) Reports shall be on site for examination by Environmental, Health and Safety Office or other representative of the City of Torrance. The contractor will be responsible for obtaining all permits required to perform the work. The contractor is responsible for scheduling and meeting all inspectors. Materials used on the site shall be free of asbestos, lead-based paint, or any other known hazardous material.
Vendor shall maintain all training required for all appurtenant agencies for all hazardous materials in the workplace.
BACKGROUND CHECK REQUIREMENTS
Any personnel assigned to work at the City’s Police Department Facility must undergo a Department of Justice (DOJ) background and fingerprint screening process.
PRICES AND DISCOUNTS
• The unit prices bid are firm for the contract's initial first-year term. • Proposer agrees that the unit pricing may adjust upon mutual agreement between the Contractor and City.
o Basis of adjustment may include, but not limited to, the Bureau of Labor Statistics Consumer Price Index (CPI) and/or the DIR Director’s General Prevailing Wage Determination. o The City reserves the right to request documentation explaining any potential adjustment. • It shall be understood that the unit prices provided shall be in accordance with the Department of Industrial Relations (DIR) Director’s General Prevailing Wage Determination as identified on the DIR website.
• Proposers shall identify the classifications supporting this price agreement on the Quotation Sheet. • All prices shall be FOB delivered to the City of Torrance.
ESTIMATED EXPENDITURES
Total expenditure under this Price Agreement is estimated to be $200,000 annually. No guarantee can be given that this total will be reached or that it will not be exceeded.
The vendor agrees to furnish at the unit prices quoted per the City's actual requirements throughout the Contract period. This Contract will be renewed yearly pending expenditure appropriation in the City's budget and approval by the City Council. Task orders under $10,000 may be approved verbally by the contract administrator. The City reserves the right to request quotes from additional prequalified contractors for any task order in excess of $50,000.
INVOICING
Invoicing submittals must include:
• Date of invoice
• Project Name / Description / Location
• Project Manager Name / Requestor
• Number of labor hours per employee classification worked and date of work. • Subcontracted work with allowable % markup.
• Materials with allowable % markup.
• Taxes included or not included.
PROPOSERS REQUIREMENTS
Firms submitting submittals should meet the following minimum qualifications. Please answer “yes” or “no”, and include an explanation, as needed.
1. Respondent has a liability insurance policy with a policy limit amount as required on the Sample C ontractor’s Services Agreement or a statement from their broker that the Respondent can have such insurance in place after notice of award.
[ ] Yes [ ] No
2. Respondent has a current workers’ compensation insurance policy as required by the Labor Code or is legally self -insured pursuant to Labor Code section 3700 ET. Seq. or is exempt because Respondent has no employees. Respondent has continuously had workers’ compensation insurance or state-approved self-insurance.
[ ] Yes [ ] No [ ] Exempt
3. Respondent has an automobile liability insurance policy with a policy limit per claim amount consistent with the Sample Contractor’s Services Agreement or a statement from their broker that the Respondent can have such insurance in place after notice of award.
[ ] Yes [ ] No
4. At any time during the last five years, has your firm, or any of its owners or officers been convicted of a crime involving the bidding, awarding or performance of a government contract or agreement?
[ ] Yes [ ] No
5. Is your firm currently in a bankruptcy case, in Chapter 11, an applicant for Chapter 11, or an adjudicated bankrupt?
[ ] Yes [ ] No
6. Does the Contractor/firm have any existing or potential conflicts of interest with the City?
[ ] Yes [ ] No
If yes, attach a statement detailing the conflicts of interest.
PROPOSAL SUBMITTAL
FAILURE TO COMPLETE ALL ITEMS IN THIS SECTION MAY INVALIDATE QUOTE.
In accordance with your "Request for Quote (RFQ)", the following proposal is submitted to the City of Torrance.
RFQ Submitted By:
__________________________________________________________________________________ Name of Company
__________________________________________________________________________________ Street Address City Zip Code
________________________________________ _________________________________ Telephone Number Fax Number
________________________________________ __________________________________ Printed Name/Title E-Mail Address
________________________________________ _________________________________ Signature Date
Form of Business Organization: Please indicate the following (check one).
Corporation Partnership Sole Proprietorship Other: ___________________________
Do you have a Parent Company? No Yes, _______________________________________
(Name of Parent Company)
Do you have any Subsidiaries? No Yes, _______________________________________
(Name of Subsidiary Company)
Business History:
Years in business under your current name and form of business organization? ________ Years If less than three (3) years and your company was in business under a different name, what was that name?
________________________________________________________________________________
________________________________________________________________________________
Contact for Additional Information:
Please provide the name of the individual at your company to contact for any additional information:
________________________________________ __________________________________ Printed Name Title
________________________________________ __________________________________ Telephone E-Mail Address
Vendor Name: ____________________________________________________________
Background and Recent Experience with Similar Projects:
In the space below, please provide a narrative explaining your background and recent experience with similar projects as the scope of work identified in this RFQ. (Please attach additional sheet if needed.)
Vendor Name: ____________________________________________________________
References:
Please supply the names of companies/agencies for which you recently supplied comparable goods/services as requested in this RFQ. A minimum of three (3) references is required; additional references are optional. References from public agencies are preferred. Do not include the City of Torrance as a reference for this RFQ.
1 Name of Company/Agency:
Street Address:
City, State, Zip Code:
What Product/Service did you provide to
this Company/Agency?
Name of Person to Contact:
Phone Number of Contact:
Email Address of Contact:
2 Name of Company/Agency:
Street Address:
City, State Zip Code:
What Product/Service did you provide to
this Company/Agency?
Name of Person to Contact:
Phone Number of Contact:
Email Address of Contact:
3 Name of Company/Agency:
Street Address:
City, State Zip Code:
What Product/Service did you provide to
this Company/Agency?
Name of Person to Contact:
Phone Number of Contact:
Email Address of Contact:
FEE SCHEDULE
Rates should include the cost of labor, materials, equipment, and any tools needed to provide these services to the City.. NOTE:THIS IS A PREVAILING WAGE PROJECT.
SAMPLE FEE SCHEDULE
Item No. Mark Ups Unit of Measure Not-to-Exceed Fixed Mark Up Percentage 1 Parts, Materials, Replacements Percentage Mark up on Cost > 15% 2 Retention (Task Orders in excess
of $50K may be subject to a
retention until completion)
Percentage Mark up on Cost > 5%
3 Subcontractor Percentage Mark up on Cost > 5%
Item
No.
Description Unit of
Measure
Regular/
Normal
Hours
Daily
Overtime
Weekend
Overtime Holiday
1 Supervisor Hr. Rate
2 Apprentice
Journeyman Hr. Rate
3 Project Manager Hr. Rate
4 Roofer Hr. Rate
5 Other: Hr. Rate
By signing the price quote below, the contractor
confirms that the price quoted includes all of the
requirements listed in this Request for Quotation
By ________________________________________
(Signature)
Printed Name ________________________________
Company __________________________________
Street Address _______________________________
City, State, Zip ______________________________
Telephone (___) - _____________________
Cell: (___) - ________________________
E-Mail: __________________________________
Date: ___________________________________
The City standard terms are Net 30. Do you
offer discounted Invoice Terms?
No, If Yes,
what are your Invoice Terms: ___________
City of Torrance Business License #
_______________
Prior to the award of a Purchase Order, you
are required to have a City of Torrance
Business License if your company is located
in the City of Torrance; will physically be
working in the City of Torrance; or will be
using your own vehicles to deliver to the City
of Torrance. For additional information and
licensing requirements, please contact the
City of Torrance Business License Office at
(310) 618-5923.
ATTACHMENT 1
STATE OF CALIFORNIA
PROPOSER’S AFFIDAVIT
COUNTY OF LOS ANGELES
____________________________ being first duly sworn deposes and says:
1. That he/she is the ___________________________ of _____________________________ (Title of Office) (Name of Company)
Hereinafter called “proposer”, who has submitted to the City of Torrance a proposal for
__________________________________________________________________________ (Title of RFQ)
2. That the proposal is genuine; that all statements of fact in the proposal are true;
3. That the proposal was not made in the interest or behalf of any person, partnership, company, association, organization or corporation not named or disclosed;
4. That the Proposer did not, directly or indirectly, induce solicit or agree with anyone else to submit a false or sham proposal, to refrain from proposing, or to withdraw his proposal, to raise or fix the proposal price of the Proposer or of anyone else, or to raise or fix any overhead, profit or cost element of the Proposer’s price or the price of anyone else; and did not attempt to induce action prejudicial to the interest of the City of Torrance, or of any other Proposer, or anyone else interested in the proposed contract;
5. That the Proposer has not in any other manner sought by collusion to secure for itself an advantage over the other Proposer or to induce action prejudicial to the interests of the City of Torrance, or of any other Proposer or of anyone else interested in the proposed contract;
6. That the Proposer has not accepted any proposal from any subcontractor or materialman through any proposal depository, the bylaws, rules or regulations of which prohibit or prevent the Proposer from considering any proposal from any subcontractor or material man, which is not processed through that proposal depository, or which prevent any subcontractor or materialman from proposing to any contractor who does not use the facilities of or accept proposals from or through such proposal depository;
7. That the Proposer did not, directly or indirectly, submit the Proposer’s proposal price or any breakdown thereof, or the contents thereof, or divulge information or data relative thereto, to any corporation, partnership, company, association, organization, proposal depository, or to any member or agent thereof, or to any individual or group of individuals, except to the City of Torrance, or to any person or persons who have a partnership or other financial interest with said Proposer in its business.
8. That the Proposer has not been debarred from participation in any State or Federal works project.
Dated this ____ day of ________________, 20_____.
_____________________________________
(Proposer Signature)
_____________________________________
(Title)
ATTACHMENT 2
CONTRACTORS
SERVICES AGREEMENT
SEPARATE DOCUMENT
ATTACHMENT 3
SAMPLE TASK
AUTHORIZATION
TASK AUTHORIZATION
Date
Company
Name &
Address &
Fax
Subject: Task Authorization for Agreement No. XX-XXXX
You are authorized to proceed with the service described in this correspondence in an amount not to exceed $XXXXX. This Task Authorization is in accordance with the terms of the Master On-Call Electrician Services Agreement. Please cite Task Order #01-01 on invoice(s) for this Task.
Task Description
1. Requestor: 4. Task Budget:
2. Date of Request: 5. Start Date/End Date:
3. PO#: 6. Task Order #: 01-01
TASK TITLE:
Scope of Services
APPROVALS
CITY REPRESENTATIVE: DIRECTOR APPROVAL:
Name: Signature:
Title: Name:
Date: Title: General Services Director
18 ATTACHMENT 4
SAMPLE INVOICE
Example
[COMPANY NAME]
[Company Address] | [Company Website]
p.(123) 987-6543 | [email protected]
INVOICE #XXXX
Billing Info Job Info
City of Torrance
3031 Torrance Blvd
Torrance, CA 90503
Attn: Accounts Payable
[email protected]
City of Torrance, [Insert Building/Location
Name]
[Insert location address]
Contact: [City Rep. name of who requested the
service]
Invoice Date Invoice No PO/Contract No Account No Payment Terms Net 30 Days
Job No Billing Type Salesperson Job Type Memo
Description Qty. Amount Totals
SCOPE OF WORK:
e.g. came out hydro jet sewer by Gary, Hydro jetted 2 different clean out, ran cable all the way out approximately 300’ 2 times each to clear at Walteria park.
WORK ORDER:
e.g. hydro jet
Thank you for your business!
$ $
AMOUNT DUE $0.00
[Insert Company
Logo Here]
19 [COMPANY NAME]
[Company Address] | [Company Website]
p.(123) 987-6543 | [email protected]
WORK ORDER
Customer Info Job Info
City of Torrance
3031 Torrance Blvd
Torrance, CA 90503
Attn: Accounts Payable
[email protected]
City of Torrance, [Insert Building/Location
Name]
[Insert location address]
Contact: [City Rep. name of who requested the
service]
Date Job No Job Type Account No PO/Contract No
Description
Classification Total Labor Total Material Additional Work Ex: Plumber
Material Warranty Labor Warranty Payment Terms Total Amount Net 30 Days
Signature
ACCEPTED BY PRINT NAME EMAIL ADDRESS DATE
Terms & Conditions
[Insert Company
Logo Here]
20 Images/Videos