8E
Date: January 14, 2025
To: Honorable Mayor and Members of the City Council
From: Shant Megerdichian, General Services Director
David Dumais, Fire Chief
By: Milton Sanabria, Administrative Services Manager | [email protected] Subject: General Services and Fire – Adopt California Environmental Quality Act (CEQA) Categorical Exemption Pursuant to Section 15301 and Approve Third Amendment to Contract Services Agreement for Fire Station 4 Renovation. Expenditure: None.
RECOMMENDATION
Recommendation of the General Services Director and Fire Chief that City Council:
1. Adopt a California Environmental Quality Act (CEQA) Categorical exemption pursuant to Section 15301 (Existing Facilities); and
2. Approve a third amendment to the contract services agreement (C2022 -097) with Harry H. Joh Construction, Inc. for Fire Station 4 Renovation to extend the term for a one-year period beginning January 1, 2025, and ending December 31, 2025.
FUNDING
None required.
DISCUSSION
On June 28, 2022, City Council awarded a contract services agreement to Harry H. Joh Construction, Inc. in the amount of $1,304,950 and authorized a 10% contingency of $130,495 for Fire Station 4 Renovation. The renovation has transformed the fire station from communal sleeping quarters to individual sleeping rooms to provide privacy for all firefighters. The project also included one new ADA-accessible occupant restroom, new laundry facilities, and other ADA requirements. Lastly, a 320-square-foot addition was constructed to provide adequate space for the five (5) individual sleeping rooms.
On March 14, 2023, City Council approved a first amendment to increase the project contingency to cover unforeseen building conditions that were discovered during construction. To cover these unexpected project delays, the first amendment also extended the contract term through December 31, 2023. Construction of the building's interior was completed in August 2023, and firefighters who were displaced during construction were moved into their newly constructed dorms.
1 City Council
January 14, 2025
The exterior work was also completed in December 2023, except for installing the main electrical panel. Since delivery of the main electrical panel had a long lead time, the contractor ordered it in August 2022. On October 27, 2023, the main electrical panel was delivered to the project site; however, it was damaged during the onsite delivery at Fire Station 4. The City requested the contractor to work directly with the manufacturer to ensure operability and warranty status. The manufacturer assessed the damage and determined it was unable to be recertified. Therefore, a new panel has been ordered at no additional cost to the City.
On December 19, 2023, City Council approved a second amendment to extend the contract term from December 31, 2023 to December 31, 2024, to provide the time needed for the manufacturer to complete the damage assessment. The new main electrical panel was ordered and scheduled to arrive in October 2024, however the delivery date has now been pushed out from the manufacturer with a new estimated delivery anticipated in January 2025. With council approval, the third amendment will extend the contract term from December 31, 2024 to December 31, 2025 to provide the time needed for the arrival and installation of the new main electrical panel.
The proposed action qualifies for exemption from review under the California Environmental Quality Act (CEQA) in accordance with CEQA Guidelines Section 15301. This exemption applies to activities that involve the operation, repair, maintenance, permitting, leasing, licensing, or minor alterations of existing public or private structures, facilities, mechanical equipment, or topographical features, provided there is negligible or no expansion of use beyond what was in place at the time of the lead agency's determination. It includes interior or exterior modifications, such as installing interior partitions, plumbing, and electrical conveyances; maintenance of existing infrastructure like highways, streets, sidewalks, gutters, and trails; and the restoration or rehabilitation of deteriorated or damaged structures or equipment to meet current public health and safety standards, unless substantial damage from environmental hazards, like earthquakes or landslides, is identified.
ENVIRONMENTAL FINDINGS
The proposed action qualifies for exemption from review under the California Environmental Quality Act (CEQA) in accordance with CEQA Guidelines Section 15301. This exemption applies to activities that involve the operation, repair, maintenance, permitting, leasing, licensing, or minor alterations of existing public or private structures, facilities, mechanical equipment, or topographical features, provided there is negligible or no expansion of use beyond what was in place at the time of the lead agency's determination. It includes interior or exterior modifications, such as installing interior partitions, plumbing, and electrical conveyances; maintenance of existing infrastructure like highways, streets, sidewalks, gutters, and trails; and the restoration or rehabilitation of deteriorated or damaged structures or equipment to meet current public health and safety standards, unless substantial damage from environmental hazards, like earthquakes or landslides, is identified.
ATTACHMENTS
1. C2022-097 – Third Amendment
2. C2022-097 – Original Contract and Prior Amendments
2 ATTACHMENT 1
THIRD AMENDMENT TO AGREEMENT (C2022-097)
This Third Amendment to Contract Services Agreement C2022-097 (the “Third Amendment”) is made and entered into as of January 1, 2025, by and between the CITY OF TORRANCE, a municipal corporation (“CITY”), and Harry H. Joh Construction, Inc., a California corporation (“CONTRACTOR”).
RECITALS:
A. CITY previously wished to retain the services of an experienced and qualified CONTRACTOR to perform renovations to Fire Station No. 4. In order to identify qualified candidates, CITY circulated a Notice Inviting Bids for the Fire Station No. 4 Renovation B2022-16 (the “NIB”).
B. CONTRACTOR submitted a Bid (the “Bid”) in response to the NIB. CITY selected CONTRACTOR’s Bid and on June 28, 2022, CITY and CONTRACTOR entered into Contract Services Agreement C2022-097 (the “Agreement”). The Agreement ran through June 27, 2023, in an amount not to exceed $1,304,950 (the “Agreement Sum”), plus a contingency of $130,495.
C. On March 14, 2023, CITY and CONTRACTOR entered into a First Amendment to Contract Services Agreement C2022-097 (the “First Amendment”) to extend the term of the Agreement through December 31, 2023, and to add funds by increasing the project contingency by $200,000, to pay the outstanding balance of $95,117.38 for the increased costs contained in Change Orders (the “Change Orders”) submitted to CITY by CONTRACTOR.
D. On December 19, 2023, CITY and CONTRACTOR entered into a Second Amendment to Contract Services Agreement C2022-097 (the “Second Amendment”) to extend the term of the Agreement through December 31, 2024.
E. CITY is satisfied with the level of service provided by CONTRACTOR.
F. CITY and CONTRACTOR now wish to amend the Agreement to extend the term through December 31, 2025.
AGREEMENT:
1. Paragraph 2, entitled “TERM” is amended to read in its entirety as follows:
“2. TERM
Unless earlier terminated in accordance with Paragraph 4 below, this Agreement will continue in full force and effect from the Effective Date through December 31, 2025.”
///
///
3 ATTACHMENT 1
2. In all other respects, the Agreement, as amended by the First Amendment, the Second Amendment and as further amended by this Third Amendment, is ratified and reaffirmed and remains in full force and effect.
CITY OF TORRANCE,
a municipal corporation
Harry H. Joh Construction Inc.
a California corporation
__________________________________
By: ______________________________
George K. Chen, Mayor Harry Joh, President
ATTEST:
___________________________________
Rebecca Poirier, MMC
City Clerk
APPROVED AS TO FORM:
By: _______________________________
Patrick Q. Sullivan
City Attorney
4 ATTACHMENT 2
5 6
7 8
9 10
11 12
13 14
15 16
17 18
19 20
21 22
23 24
25 26
27 28
29 30
31 32
33 34
35 36
37 38
39 40
41 42
43 44
45 46
47 48
49 50
51 52
53 54