THE CITY’S STATUS OF VACANT
POSITIONS ANNUAL REPORT
HUMAN RESOURCES DEPARTMENT
10D
•September 22, 2024, Governor Newsom signed AB 2561
into law
•Public agencies to hold a public meeting at least once per fiscal year to report on vacancy, recruitment status, and retention efforts
•Must also highlight hiring challenges and potential policy obstacles
•Employee organizations are entitled to present their
perspectives on the report.
ASSEMBLY BILL 2561 (AB 2561)
H U M A N R E S O U R C E S D E P A R T M E N T | 2 0 2 4 A N N U A L R E P O R T O N T H E C I T Y ’ S V A C A N C I E S 2 Full -Time & Part-Time Positions Only:
•1,410.85 FTE budgeted positions
•197 Vacant FTE (13.95% Vacancy Rate)
•174 Separations
•206 New Hires
•120 Promotions
•Number of eligible lists the same as 2023, but 15% increase in the average number of candidates per eligible list
STAFFING METRICS AS OF DECEMBER 31, 2024
H U M A N R E S O U R C E S D E P A R T M E N T | 2 0 2 4 A N N U A L R E P O R T O N T H E C I T Y ’ S V A C A N C I E S 3 YEAR
# OF APPLICANTS # OF RECRUITMENTS # OF HIRES & PROMOTIONS (NeoGov) # OF NEW HIRES (ADP)
2022 9,645 245 555 262
2023 16,670 250 687 369
2024 18,169 252 620 405
RECRUITMENT METRICS
(FULL-TIME/PART-TIME/SEASONAL/RECURRENT)
H U M A N R E S O U R C E S D E P A R T M E N T | 2 0 2 4 A N N U A L R E P O R T O N T H E C I T Y ’ S V A C A N C I E S 4 2022-23
Amended
Budget
December
2022-23
Actuals
2023-24
Amended
Budget
December
2023-24
Actuals
2023-24
Projected
Total
Total Revenues 258,539,114$ 101,948,915$ 271,689,666$ 95,166,860$ 269,974,534$ Total Expenses 255,646,063$ 124,487,662$ 271,900,153$ 139,820,983$ 267,092,503$ Rev. Less Exp. 2,893,051$ (22,538,747)$ (210,487)$ (44,654,123)$ 2,882,031$
NUMBER OF VACANCIES (FTE)
H U M A N R E S O U R C E S D E P A R T M E N T | 2 0 2 4 A N N U A L R E P O R T O N T H E C I T Y ’ S V A C A N C I E S 5 2022 2023 2024
295 219 197
2022-23
Amended
Budget
December
2022-23
Actuals
2023-24
Amended
Budget
December
2023-24
Actuals
2023-24
Projected
Total
Total Revenues 258,539,114$ 101,948,915$ 271,689,666$ 95,166,860$ 269,974,534$ Total Expenses 255,646,063$ 124,487,662$ 271,900,153$ 139,820,983$ 267,092,503$ Rev. Less Exp. 2,893,051$ (22,538,747)$ (210,487)$ (44,654,123)$ 2,882,031$
CITYWIDE VACANCIES BY BARGAINING UNIT
H U M A N R E S O U R C E S D E P A R T M E N T | 2 0 2 4 A N N U A L R E P O R T O N T H E C I T Y ’ S V A C A N C I E S 6 BU Group Vacant FTE Active FTE Net FTE Vacant %
AFSCME 54.00 392.00 446.00 12.11%
CFTSH 12.00 90.00 102.00 11.76%
City Attorney 0.00 1.00 1.00 0.00%
City Manager 0.00 1.00 1.00 0.00%
City Treasurer 0.00 1.00 1.00 0.00%
Elected Officials 0.00 8.00 8.00 0.00%
Exec Management 7.00 78.00 85.00 8.24%
Fire Safety Management 0.00 6.00 6.00 0.00%
Police Safety Management 1.00 2.00 3.00 33.33%
TCEA 18.00 73.00 91.00 19.78%
TFEA 13.00 90.00 103.00 12.62%
TFFA 12.00 125.00 137.00 8.76%
TLEA 2.00 26.00 28.00 7.14%
TPCA 3.00 9.00 12.00 25.00%
TPOA 37.00 165.00 202.00 18.32%
TPPREO 2.00 9.00 11.00 18.18%
TPSA 23.00 112.00 135.00 17.04%
Grand Total 184.00 1188.00 1372.00 13.41%
2022-23
Amended
Budget
December
2022-23
Actuals
2023-24
Amended
Budget
December
2023-24
Actuals
2023-24
Projected
Total
Total Revenues 258,539,114$ 101,948,915$ 271,689,666$ 95,166,860$ 269,974,534$ Total Expenses 255,646,063$ 124,487,662$ 271,900,153$ 139,820,983$ 267,092,503$ Rev. Less Exp. 2,893,051$ (22,538,747)$ (210,487)$ (44,654,123)$ 2,882,031$ H U M A N R E S O U R C E S D E P A R T M E N T | 2 0 2 4 A N N U A L R E P O R T O N T H E C I T Y ’ S V A C A N C I E S 7 Employee Group/Bargaining Unit
Budgeted Positions
(FTE)
Filled Positions
(FTE)
Vacant Positions
(FTE)
Vacancy Percentage
Police Safety Management (Police Captains) 3 2 1 33.33% TPCA (Police Lieutenants) 12 9 3 25%
EMPLOYEE GROUP/BARGAINING UNITS
OVER 20% VACANCY RATES
2022-23
Amended
Budget
December
2022-23
Actuals
2023-24
Amended
Budget
December
2023-24
Actuals
2023-24
Projected
Total
Total Revenues 258,539,114$ 101,948,915$ 271,689,666$ 95,166,860$ 269,974,534$ Total Expenses 255,646,063$ 124,487,662$ 271,900,153$ 139,820,983$ 267,092,503$ Rev. Less Exp. 2,893,051$ (22,538,747)$ (210,487)$ (44,654,123)$ 2,882,031$ REASON FOR OVER 20% VACANCY RATE
•Police Lieutenants are currently in negotiations for
promotional exam process.
•The Police Captain vacancy is currently on hold
pending the conclusion of ongoing personnel
matters.
H U M A N R E S O U R C E S D E P A R T M E N T | 2 0 2 4 A N N U A L R E P O R T O N T H E C I T Y ’ S V A C A N C I E S 8 2022-23
Amended
Budget
December
2022-23
Actuals
2023-24
Amended
Budget
December
2023-24
Actuals
2023-24
Projected
Total
Total Revenues 258,539,114$ 101,948,915$ 271,689,666$ 95,166,860$ 269,974,534$ Total Expenses 255,646,063$ 124,487,662$ 271,900,153$ 139,820,983$ 267,092,503$ Rev. Less Exp. 2,893,051$ (22,538,747)$ (210,487)$ (44,654,123)$ 2,882,031$
RECRUITMENT STATS FOR POLICE LIEUTENANTS
H U M A N R E S O U R C E S D E P A R T M E N T | 2 0 2 4 A N N U A L R E P O R T O N T H E C I T Y ’ S V A C A N C I E S 9 Employee Group Job Opening(s) Recruitment Timeline Applicant Numbers Strategies for Improving
Compensation &
Working Conditions
TPCA
(Police Lieutenants) 1 10/03/23 – 10/16/23 9 2-Year Agreement 2022-23
Amended
Budget
December
2022-23
Actuals
2023-24
Amended
Budget
December
2023-24
Actuals
2023-24
Projected
Total
Total Revenues 258,539,114$ 101,948,915$ 271,689,666$ 95,166,860$ 269,974,534$ Total Expenses 255,646,063$ 124,487,662$ 271,900,153$ 139,820,983$ 267,092,503$ Rev. Less Exp. 2,893,051$ (22,538,747)$ (210,487)$ (44,654,123)$ 2,882,031$
RECRUITMENT STATS FOR POLICE CAPTAIN
H U M A N R E S O U R C E S D E P A R T M E N T | 2 0 2 4 A N N U A L R E P O R T O N T H E C I T Y ’ S V A C A N C I E S 10 Employee Group Job Opening(s) Recruitment Timeline Applicant Numbers Strategies for Improving
Compensation & Working Conditions
Police Safety Management
(Police Captains)
1 8/28/23 -10/1/23 6 CPI Adjustment & Merit Pay
RECRUITMENT
EFFORTS
2024
H U M A N R E S O U R C E S D E P A R T M E N T 11
RECRUITMENT
EFFORTS
2024
● Hiring bonuses for the hard-to-
recruit positions
● Targeted recruitment for Police
Department vacancies
● Efficient hiring and testing
procedures
● Close collaboration with PD
liaisons and HR
H U M A N R E S O U R C E S D E P A R T M E N T 12
RECRUITMENT
EFFORTS
2024
● Hiring referral program
● Social media campaign
● When employment advertising
● Utilization of job boards and
job fairs
● Revising job descriptions
H U M A N R E S O U R C E S D E P A R T M E N T 13
RETENTION
EFFORTS
2024
● Retention for sustaining long-
term success and minimizing
future vacancies
● Changes in the retirement
formula
● Civil Service Commission
H U M A N R E S O U R C E S D E P A R T M E N T 14
RETENTION
EFFORTS
2024
● New multi-year bargaining unit
contracts
● City Manager one-on-one
meetings
● Employee engagement
● Professional development
opportunities
● Tuition reimbursement program
● Clifton Strengths Finder
Assessment
H U M A N R E S O U R C E S D E P A R T M E N T 15
RETENTION
EFFORTS
2024
● Employee recognition and
engagement programs and
events
● Compressed work weeks
● Work from Home Flexibility
program
● Encourage employees to use
their paid time off
● Prioritize physical and mental
well-being
H U M A N R E S O U R C E S D E P A R T M E N T 16
RETENTION
EFFORTS
2024
● Employee Assistance Program
(EAP)
● Annual Anonymous Employee
Engagement Survey
● Department Heads and their
Action Plans
● Performance Management
H U M A N R E S O U R C E S D E P A R T M E N T 17
CONCLUSION &
RECOMMENDATIONS
H U M A N R E S O U R C E S D E P A R T M E N T | 2 0 2 4 A N N U A L R E P O R T O N T H E C I T Y ’ S V A C A N C I E S 18 •City Council’s ongoing support
•Two Police Command Positions
CONCLUSION
H U M A N R E S O U R C E S D E P A R T M E N T | 2 0 2 4 A N N U A L R E P O R T O N T H E C I T Y ’ S V A C A N C I E S 19 Agenda Item 10D
Accept and file the 2024 annual report on the City’s
status of vacant positions; and recommend that City
Council direct staff to continue with the employee
engagement, recruitment, and retention efforts in place and presently underway.
RECOMMENDATION
H U M A N R E S O U R C E S D E P A R T M E N T | 2 0 2 4 A N N U A L R E P O R T O N T H E C I T Y ’ S V A C A N C I E S 20