Torrance City Council
May 6, 2025

10A
Date: May 6, 2025
To: Honorable Mayor and Members of the City Council
From: Aram Chaparyan, City Manager
Michelle G. Ramirez, Community Development Director
By: Julia Smith, Senior Business Manager | [email protected] Zulma Gent, Management Associate | [email protected] Viet Hoang, Deputy City Manager | [email protected] Subject: City Manager and Community Development – Approve Consulting Services Agreement for 3290 Temporary Housing Village Operations, Accept and Appropriate Grant Program Awards, Authorize Submission of Permanent Local Housing Allocation Application, Authorize Memorandum of Understanding with the South Bay Cities Council of Governments, Authorize the City Manager to Sign Agreements, and Accept and File Update on City’s Progress in Addressing Homelessness in Torrance. Expenditure: Not-to-Exceed $1,783,316.01 (Non-General Funds).

RECOMMENDATION
Recommendation of the City Manager and Community Development Director that City Council:

1. Approve a consulting services agreement with Harbor Interfaith Services, Inc. of San Pedro, CA, in the amount of $1,783,316.01, for 3290 Temporary Housing Village Operations for a one-year period beginning July 1, 2025 and ending June 30, 2026; and

2. Accept and appropriate the Cities and Councils of Government Interim Housing Services Fund (CCOGIHS) grant award, in the amount of $1,284,800, to a newly created Grant Project; and

3. Authorize submission of the Grant Year 2023 Permanent Local Housing Allocation Program (PLHA) formula funding application and execution of standard agreement; and

4. Upon execution of standard agreement, appropriate funds to a newly created Grant Project in the amount of $291,992; and

5. Authorize the City Manager to enter into a Memorandum of Understanding (MOU) with the South Bay Cities Council of Governments (SBCCOG) to administer the City’s Measure A Local Solutions Funding allocation; and

6. Upon execution of MOU, appropriate funds to a newly created Grant Project in the amount of $310,000; and

7. Authorize the City Manager as the City's signatory for all grant-related agreements and to act on the City's behalf with respect to the agreements and all decisions in connection with the agreements; and

8. Accept and file update on the City’s progress in addressing homelessness in Torrance. 1 City Council
May 6, 2025

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9 FUNDING
Source Amount
Cities and Councils of Governments Interim Housing Services Fund (CCOGIHS)
$1,194,864.00
State of California Permanent Local Housing Allocation (PLHA) Grant Year 2022 (Previously Appropriated)
$61,059.61
State of California Permanent Local Housing Allocation (PLHA) Grant Year 2023
$277,392.40
Measure A Local Solutions Funding South Bay Cities Council of Governments (SBCCOG)
$250,000.00
Total $1,783,316.01
The remaining $164,535.60 of funds appropriated will be expended on related City administrative and maintenance costs.

DISCUSSION
Temporary Housing Operations Contract
On June 22, 2021, City Council approved Torrance Civic Center grounds to be the site of a 12-month pilot period for a temporary housing program, 3290 Temporary Housing Village (3290).

On April 12, 2022, the City executed a consulting services agreement with Harbor Interfaith Services (HIS) for the operations of 3290 through June 30, 2023. This contract included the option for two additional 1-year extensions. On April 11, 2023, City Council voted to extend 3290 beyond the 12-month pilot period for an additional 24 months. On June 6, 2023, City Council approved the first extension of the contract with HIS to June 30, 2024. On June 4, 2024, City Council approved the second and final extension of the contract with HIS to June 30, 2025. On December 17, 2024, City Council approved an extension of 3290 to June 30, 2028. The expiration of the HIS contract and Council’s approval of the program extension to June 30, 2028, prompted Staff to prepare a Request for Proposals (RFP) for 3290 operations beginning July 1, 2025.

The RFP was publicly posted on January 17, 2025. In addition to public posting, Staff sent the RFP to local service providers, including the operators of similar temporary housing programs (tiny-home villages) in the region. Two unresponsive proposals were received. The RFP was reopened on February 11, 2025, and the City received four proposals. The Evaluation Team reviewed the proposals and rated the four vendors. The table below displays the vendors with the evaluation criteria and corresponding average scores:
2 City Council
May 6, 2025

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9 Evaluation
Criteria
Maximum
Possible
Points
Los Angeles
Centers for
Alcohol and
Drug Abuse
Hope the
Mission
Harbor
Interfaith
Services, Inc.

Alcott Center
for Mental
Health
Services
Cost
Effectiveness 25 20 25 24 22
Project
Approach 20 15 11 17 11
Program
Operations
Experience
20 16 13 19 11
Resource
Connection 20 17 14 20 12
Staffing and
Project
Organization
15 14 14 15 10
Total Points 100 82 77 95 66
The following table displays the results of the scoring with the proposal costs included:

Ranking Vendor Name Proposal Cost
1 Harbor Interfaith Services (HIS) $ 1,783,316.01
2 Los Angeles Centers for Alcohol and Drug Abuse $ 2,059,185.44 3 Hope the Mission $ 1,693,600.00
4 Alcott Center for Mental Health Services $ 1,864,001.00 HIS scored the highest of the four proposals received. HIS is the lead Coordinated Entry System (CES) agency for Service Planning Area (SPA) 8. As the lead CES agency, HIS facilitates the coordination and management of the homeless response system's resources in the South Bay region. Additionally, HIS has experience operating similar interim housing sites in the Torrance area, including the Redondo Beach Pallet Shelter. HIS scored the highest in every evaluation category except cost effectiveness in which HIS scored one point below Hope the Mission.

The HIS proposal amount for the Fiscal Year (FY) 2025-26 contract ($1,783,316.01) is $83,685.99 lower than the FY 2024-25 HIS operating contract cost of $1,867,002. In the RFP for FY2025-26, the minimum staffing for participant support coordinators (resident aides) was reduced from 7 full-time employees to 4.2 full-time employees. The staffing reduction was the main factor in the cost reduction for the FY 2025-26 RFP.

The Los Angeles Homeless Services Authority (LAHSA) has announced updates to the standard bed rates for LAHSA funded interim housing operations effective July 1, 2025. The standard bed rate for sites similar to 3290 is $116 ($1,693,600 annually). The 3290 bed rate has been historically higher than similar sites due to contracting for two security guards as opposed to the industry standard of one. The LAHSA standard cost model illustrates that the HIS cost is competitive with the surrounding area. The consulting services agreement with HIS is included as Attachment 1.
3 City Council
May 6, 2025

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9 3290 Contract Funding
The City has been awarded $1,284,800 from the Cities and Councils of Governments Interim Housing Services Fund (CCOGIHS). The City received the same award amount last fiscal year.

CCOGIHS is a funding opportunity from the Los Angeles County Chief Executive Office Homeless Initiative (CEO-HI). The CCOGIHS Fund provides grants to cities and councils of government that are in need of financial support for interim housing site operations. The City may use 7% of this funding for administrative expenses of City staff. The grant award letter is included as Attachment 2.

The City has historically utilized the State of California Permanent Local Housing Allocation Grant (PLHA) as a recurring funding source for the operations of 3290. PLHA funds are captured via a recording fee on real estate documents in the jurisdiction. The State has announced Grant Year 2023 formula funding of $291,992 for the City. Of this allocation, 5% will be utilized for administrative expenses ($14,599.60) with $277,392.40 to fund the operations contract. The formula funding application is included as Attachment 3.

SBCCOG MOU
On November 5, 2024, Los Angeles County voters approved Measure A, the "Homeless Services and Affordable Housing Ordinance". Measure A replaces Measure H by raising the sales tax by a half-cent. In addition to funding allocations for County and LAHSA administered programs, Measure A continued the Measure H Local Solutions Fund (LSF) with $96 million in funding to cities and councils of government.

The County funding formula for the LSF includes $558,570 for Torrance. Historically, the South Bay Cities Council of Governments (SBCCOG) has administered the LSF funding allocation for the South Bay Cities (including Torrance). In past years, the SBCCOG has directly funded City homeless costs as well as administered regionwide programs that the City has utilized to permanently house participants at 3290 and homeless outreach (client aide, time-limited subsidy, functional zero, SHARE! Collaborative). These funds have been essential to support clients in securing permanent housing through family reunification, shared living, independent living, and permanent supportive arrangements.

The County has given the City the option of directly contracting for the LSF funding or contracting through the SBCCOG. Staff recommends that the City continue to receive Measure A funds through the SBCCOG in FY 2025-26. This recommendation is based on the City’s history with collaborating with the SBCCOG in addressing homelessness by accessing the resources made available through the SBCCOG. This action will require the City to enter into a Memorandum of Understanding (MOU) with the SBCCOG. The SBCCOG has authorized a direct grant of $310,000 to the City for 3290 operations, replacement parts, and maintenance. The City will continue to have access to the SBCCOG’s regional programs as a result of this MOU. Staff estimates that between support for the City’s interim housing site and for the City’s Outreach program, the City will have access to approximately $640,000 in SBCCOG resources. These regional programs have been integral to the City’s success in transitioning participants out of homelessness and into permanent housing solutions. The draft MOU is included as Attachment 4. 4 City Council
May 6, 2025

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9 Update on City’s Efforts to Address Homelessness
The City continues to address homelessness through the combined efforts of 3290 and the City’s Outreach Team. A dashboard is maintained to track the City's continuing progress in addressing homelessness and can be found at www.TorranceCA.Gov/homeless . Data is updated monthly. 3290 Temporary Housing Village Outcomes
3290 couples temporary housing in the form of a tiny home for people experiencing homelessness with case management, housing navigation, and support services. The goal of the program is for participants to achieve permanent housing solutions, such as family reunification, subsidized housing, or permanent supportive housing.

From July 1, 2024-April 1, 2025, 9 participants at 3290 exited to housing destinations. This includes: 6 housed with a rental subsidy, 1 housed without a rental subsidy, and 2 housed through family reunification. The majority of current 3290 participants are high acuity, and thus likely need placement in permanent supportive housing resources. The table below shows the outcomes of 3290 from program start to present.

Clients Permanently Housed via 3290 41
Clients at 3290 Who Have Been Matched to Housing Vouchers 32 Clients at 3290 Who Have Been Connected to Health Care Services 55 Street Outreach Outcomes
The City has operated a Torrance-based Street Outreach Team since 2022. The existence of the Outreach Team has enabled the City to take proactive measures in identifying people experiencing homelessness in Torrance, assessing individual cases, and connecting those eligible for interim housing in Torrance to 3290. The Outreach Team responds to multiple request types from the public, City Staff, and self-referrals from potential clients. The clients permanently housed through the Outreach Team have been primarily through the SHARE! Collaborative Housing program in partnership with the South Bay Cities Council of Governments (SBCCOG).

The Outreach Team also connects participants with permanent housing by utilizing the SBCCOG’s Client Aide funds. These funds are utilized for transportation, security deposits, short- term motel stays, moving expenses, and essential resources.

The below table shows the Outreach Team’s outcomes from program start-March 31, 2025.

Number of Homeless Encampment Clean Ups 49
Number of Outreach Responses 1,006
Clients Permanently Housed via Street Outreach 41
5 City Council
May 6, 2025

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9 Recommendation
The City Manager and Community Development Director that City Council approve the consulting services agreement with Harbor Interfaith Services, Inc., accept and appropriate the funding allocations, authorize the City Manager to enter into the MOU with the SBCCOG, authorize the City Manager as the City's signatory and to act on the City's behalf with respect to the grant agreements, and accept and file an update on the City’s Progress in Addressing Homelessness in Torrance.

ATTACHMENTS

1. Consulting Services Agreement FY 2025-26

2. CCOGIHS Grant Award Letter FY 2025-26

3. PLHA Grant Year 2023 Formula Funding Application

4. SBCCOG Local Solutions Fund Draft MOU
6 CONSULTING SERVICES AGREEMENT
This CONSULTING SERVICES AGREEMENT (the "Agreement") is made and entered into as of July 1, 2025 (the "Effective Date"), by and between the CITY OF TORRANCE, a municipal corporation ("CITY"), and Harbor Interfaith Services, Inc. of San Pedro, a California non-profit Organization ("CONSULTANT").

RECITALS:

A. CITY wishes to retain the services of an experienced and qualified CONSULTANT to provide interim housing operations services for the Torrance Temporary Housing Program.

B. In order to obtain the desired services, CITY has circulated its Request for Proposal for 3290 Temporary Housing Village Operations, RFP No. B2025-10 (the "REP"). A true and correct copy of the RFP is attached herein as Exhibit A.

C. CONSULTANT has submitted a Proposal (the "Proposal") in response to the RFP. In its Proposal CONSULTANT represents that it is qualified to perform those services requested in the RFP. A true and correct copy of the Proposal is attached herein as Exhibit B.

D. Based upon its review of all proposals submitted in response to the RFP, CITY is willing to award this Agreement to CONSULTANT.

AGREEMENT:

1. SERVICES TO BE PERFORMED BY CONSULTANT
CONSULTANT will provide the services and install those materials listed in CONSULTANT's Proposal submitted in response to the RFP. A true and correct copy of the RFP is attached herein as Exhibit A. A true and correct copy of the Proposal is attached herein as Exhibit B. CONSULTANT warrants that all work and services set forth in the Proposal will be performed in a competent, professional and satisfactory manner.

2. TERM
Unless earlier terminated in accordance with Paragraph 4 below, this Agreement will continue in full force and effect from the Effective Date through June 30, 2026.

3. COMPENSATION
A. CONSULTANT's Fee.

For services rendered pursuant to this Agreement, CONSULTANT will be paid in accordance with the compensation schedule set forth in the Proposal; provided, however, that in no event will the total amount of money paid to CONSULTANT, for services initially contemplated by this 1 7
ATTACHMENT 1
Agreement, exceed the sum of $1,783,316.01 (the "Agreement Sum"), unless otherwise first approved in writing by CITY.

B. Schedule of Payment.

Provided that CONSULTANT is not in default under the terms of this Agreement, upon presentation of an invoice, CONSULTANT will be paid the fees described in Paragraph 3.A. above, according to the Compensation Schedule. Payment will be due within 30 days after the date of the invoice.

4. TERMINATION OF AGREEMENT
A. Termination by CITY for Convenience.

1. CITY may, at any time, terminate the Agreement for CITY's convenience and without cause.

2. Upon receipt of written notice from CITY of such termination for CITY's convenience, CONSULTANT will:
a. cease operations as directed by CITY in the notice;
b. take actions necessary, or that CITY may direct, for the protection and preservation of the work; and
c. except for work directed to be performed prior to the effective date of termination stated in the notice, terminate all existing subcontracts and purchase orders and enter into no further subcontracts and purchase orders.

3. In case of termination for CITY's convenience, CONSULTANT will be entitled to receive payment for work executed, together with costs incurred by reason of the termination, along with reasonable overhead and profit on work not executed.

B. Termination for Cause.

1. If either party fails to perform any term, covenant or condition in this Agreement and that failure continues for 15 calendar days after the nondefaulting party gives the defaulting party written notice of the failure to perform, this Agreement may be terminated for cause; provided, however, that if during the notice period the defaulting party has promptly commenced and continues diligent efforts to remedy the default, the defaulting party will have such additional time as is reasonably necessary to remedy the default.

2. In the event this Agreement is terminated for cause by the default of CONSULTANT, CITY may, at the expense of CONSULTANT
and its surety, complete this Agreement or cause it to be completed. Any check or bond delivered to the CITY in connection with this Agreement, and the money payable thereon, will be 2 8
forfeited to and remain the property of the CITY. All moneys due CONSULTANT under the terms of this Agreement will be retained by CITY, but the retention will not release CONSULTANT and its surety from liability for the default. Under these circumstances, however, CONSULTANT and its surety will be credited with the amount of money retained, toward any amount by which the cost of completion exceeds the Agreement Sum and any amount
authorized for extra services.

3. Termination for cause will not affect or terminate any of the rights of CITY as against CONSULTANT or its surety then existing, or that may thereafter accrue because of the default; this provision is in addition to all other rights and remedies available to the CITY under law.

C. Termination for Breach of Law.

In the event CONSULTANT or any of its officers, directors, shareholders, employees, agents, subsidiaries or affiliates is convicted (i) of a criminal offense as an incident to obtaining or attempting to obtain a public or private contract or subcontract, or in the performance of a contract or subcontract; (ii) under state or federal statutes of embezzlement, theft, forgery, bribery, falsification or destruction of records, receiving stolen property, or any other offense indicating a lack of business integrity or business honesty that currently, seriously, and directly affects responsibility as a public consultant or CONSULTANT; (iii) under state or federal antitrust statutes arising out of the submission of bids or proposals; or (iv) of violation of Paragraph 19 of this Agreement; or for any other cause CITY determines to be so serious and compelling as to affect CONSULTANT's responsibility as a public consultant or CONSULTANT, including but not limited to, debarment by another governmental agency, then CITY reserves the unilateral right to terminate this Agreement or to impose such other sanctions (which may include financial sanctions, temporary suspensions or any other condition deemed appropriate short of termination) as it deems proper. CITY will not take action until CONSULTANT has been given notice and an opportunity to present evidence in mitigation.

5. FORCE MAJEURE
If any party fails to perform its obligations because of strikes, lockouts, labor disputes, embargoes, acts of God, inability to obtain labor or materials or reasonable substitutes for labor or materials, governmental restrictions, governmental regulations, governmental control, judicial orders, enemy or hostile governmental action, civil commotion, fire or other casualty, or other causes beyond the reasonable control of the party obligated to perform, then that party's performance will be excused for a period equal to the period of that cause for failure to perform.
///
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6. RETENTION OF FUNDS
CONSULTANT authorizes CITY to deduct from any amount payable to CONSULTANT (whether or not arising out of this Agreement) any amounts the payment of which may be in dispute or that are necessary to compensate CITY for any losses, costs, liabilities, or damages suffered by CITY, and all amounts for which CITY may be liable to third parties, by reason of CONSULTANT's acts or omissions in performing or failing to perform CONSULTANT's obligations under this Agreement. In the event that any claim is made by a third party, the amount or validity of which is disputed by CONSULTANT, or any indebtedness exists that appears to be the basis for a claim of lien, CITY may withhold from any payment due, without liability for interest because of the withholding, an amount sufficient to cover the claim. The failure of CITY to exercise the right to deduct or to withhold will not, however, affect the obligations of CONSULTANT to insure, indemnify, and protect CITY as elsewhere provided in this Agreement.

7. CITY REPRESENTATIVE
The Deputy City Manager is designated as the "City Representative," authorized to act in its behalf with respect to the work and services specified in this Agreement and to make all decisions in connection with this Agreement.

Whenever approval, directions, or other actions are required by CITY under this Agreement, those actions will be taken by the City Representative, unless otherwise stated. The City Manager has the right to designate another City Representative at any time, by providing notice to CONSULTANT.

8. CONSULTANT REPRESENTATIVE(S)
The following principal(s) of CONSULTANT are designated as being the principal(s) and representative(s) of CONSULTANT authorized to act in its behalf with respect to the work specified in this Agreement and make all decisions in connection with this Agreement:

Tahia Hayslet, Executive Director

9. INDEPENDENT CONTRACTOR
CONSULTANT is, and at all times will remain as to CITY, a wholly independent contractor. Neither CITY nor any of its agents will have control over the conduct of CONSULTANT or any of CONSULTANT's employees, except as otherwise set forth in this Agreement. CONSULTANT's agents and employees are not and shall not be considered employees of CITY for any purpose. CONSULTANT may not, at any time or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of CITY. CITY has no duty, obligation, or responsibility to CONSULTANT's agents or employees under the Affordable Care Act. CONSULTANT is solely responsible for any tax penalties associated with the failure to offer affordable coverage to its agents and employees under the Affordable Care Act and any other liabilities, claims and obligations regarding compliance with the Affordable Care Act with respect to CONSULTANT's agents and employees. CITY is not responsible and shall not be held liable for CONSULTANT's failure to comply with CONSULTANT's duties, obligations, and responsibilities under the Affordable Care Act. CONSULTANT agrees to defend, indemnify and hold CITY harmless for any and all taxes and 4 10
penalties that may be assessed against CITY as a result of CONSULTANT's obligations under the Affordable Care Act relating to CONSULTANT's agents and employees.

10. BUSINESS LICENSE
CONSULTANT must obtain a City business license prior to the start of work under this Agreement, unless CONSULTANT is qualified for an exemption.

11. OTHER LICENSES AND PERMITS
CONSULTANT warrants that it has all professional, contracting and other permits and licenses required to undertake the work contemplated by this Agreement.

12. FAMILIARITY WITH WORK
By executing this Agreement, CONSULTANT warrants that CONSULTANT (a) has thoroughly investigated and considered the scope of services to be performed, (b) has carefully considered how the services should be performed, and (c) fully understands the facilities, difficulties and restrictions attending performance of the services required under this Agreement. If the services involve work upon any site, CONSULTANT warrants that CONSULTANT has or will investigate the site and is or will be fully acquainted with the conditions there existing, prior to commencement of the services set forth in this Agreement.

Should CONSULTANT discover any latent or unknown conditions that will materially affect the performance of the services set forth in this Agreement, CONSULTANT must immediately inform CITY of that fact and may not proceed except at CONSULTANT's risk until written instructions are received from CITY.

13. CARE OF WORK
CONSULTANT must adopt reasonable methods during the term of the Agreement to furnish continuous protection to the work, and the equipment, materials, papers, documents, plans, studies and other components to prevent losses or damages, and will be responsible for all damages to persons or property, until acceptance of the work by CITY, except those losses or damages as may be caused by CITY's own negligence.

14. CONSULTANT'S ACCOUNTING RECORDS; OTHER PROJECT RECORDS Records of CONSULTANT's time pertaining to the project, and records of accounts between CITY and CONSULTANT, will be kept on a generally recognized accounting basis. CONSULTANT will also maintain all other records, including without limitation, specifications, drawings, progress reports and the like, relating to the work and services identified in Exhibit A. All records will be available to CITY during normal working hours. CONSULTANT will maintain these records for three years after final payment.

15. INDEMNIFICATION
CONSULTANT will indemnify, defend, and hold harmless CITY, the Successor Agency to the Former Redevelopment Agency of the City of Torrance, the City Council, each member thereof, present and future, members of boards and commissions, their officers, agents, employees and volunteers (collectively "City Affiliates") from and against any and all liability, expenses, including defense 5 11
costs and legal fees, and claims for damages whatsoever, including, but not limited to, those arising from breach of contract, bodily injury, death, personal injury, property damage, loss of use, or property loss however the same may be caused and regardless of the responsibility for negligence. The obligation to indemnify, defend and hold harmless includes, but is not limited to, any liability or expense, including defense costs and legal fees, arising from the negligent acts or omissions, or willful misconduct of CONSULTANT, its officers, employees, agents, subCONSULTANTs or vendors. CONSULTANT's obligations to indemnify, defend and hold harmless will apply even in the event of concurrent negligence on the part of City Affiliates, except for liability resulting solely from the negligence or willful misconduct of City Affiliates. Payment by CITY is not a condition precedent to enforcement of this indemnity. In the event of any dispute between CONSULTANT and CITY, as to whether liability arises from the sole negligence of City Affiliates, CONSULTANT will be obligated to pay for the defense of City Affiliates until such time as a final judgment has been entered adjudicating City Affiliates as solely negligent. CONSULTANT will not be entitled in the event of such a determination to any reimbursement of defense costs including but not limited to attorney's fees, expert fees and costs of litigation.

16. NON-LIABILITY OF CITY OFFICERS AND EMPLOYEES
No officer or employee of CITY will be personally liable to CONSULTANT, in the event of any default or breach by the CITY or for any amount that may become due to CONSULTANT.

17. INSURANCE
A. CONSULTANT and its subCONSULTANTs must maintain for the duration of the Agreement at their sole expense the following insurance, which will be full coverage not subject to self-insurance provisions:

1. Automobile Liability, including owned, non-owned and hired vehicles, with at least the following limits of liability:
a. Primary Bodily Injury with limits of at least $500,000 per person, $1,000,000 per occurrence; and
b. Primary Property Damage of at least $250,000 per
occurrence; or
c. Combined single limits of $1,000,000 per occurrence.

2. Commercial General Liability including coverage for premises, products and completed operations, independent
CONSULTANTs/vendors, personal injury and contractual
obligations with combined single limits of coverage of at least $2,000,000 per occurrence, $4,000,000 aggregate.

3. Workers' Compensation coverage as required by the Labor Code of the State of California and, if workers' compensation is required, employer's liability insurance with minimum limits of ($1,000,000) per 6 12
occurrence or occupational illness. The Workers' Compensation policy shall be endorsed with a waiver of subrogation in favor of the CITY for all work performed by the CONSULTANT, its employees, agents and subconsultants.

B. The insurance provided by CONSULTANT will be primary and non- contributory.

C. CITY, the Successor Agency to the Former Redevelopment Agency of the City of Torrance, the City Council and each member thereof, members of boards and commissions, every officer, agent, official, employee and volunteer must be named as additional insureds under the automobile and general liability policies.

D. CONSULTANT must provide certificates of insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) indicating appropriate coverage, to the City Clerk of the City of Torrance before the commencement of work.

E. Each insurance policy required by this Paragraph must contain a provision that no termination, cancellation or change of coverage can be made without notice to the CITY.

F. If the CONSULTANT maintains broader coverage and/or higher limits than the minimums shown above, the CITY requires and shall be entitled to the broader coverage and/or the higher limits maintained by the CONSULTANT. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the CITY.

G. The procuring of insurance shall not be construed as a limitation on liability nor as full performance of the indemnification provisions of the CONSULTANT.

H. CONSULTANT hereby grants to CITY a waiver of any right to subrogation which any insurer of said CONSULTANT may acquire against the CITY by virtue of the payment of any loss under such insurance. CONSULTANT agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the CITY has received a waiver of subrogation endorsement from the insurer.

I. Self-insured retentions must be declared to and approved by the CITY.

The CITY may require the CONSULTANT to provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or CITY.
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18. SUFFICIENCY OF INSURERS
Insurance required by this Agreement will be satisfactory only if issued by companies admitted to do business in California, rated "A" or better in the most recent edition of Best's Key Rating Guide, and only if they are of a financial category Class VII or better, unless these requirements are waived by the Risk Manager of CITY ("Risk Manager") due to unique circumstances. In the event the Risk Manager determines that the work or services to be performed under this Agreement creates an increased or decreased risk of loss to CITY, the CONSULTANT agrees that the minimum limits of any insurance policies or performance bonds required by this Agreement may be changed accordingly upon receipt of written notice from the Risk Manager; provided that CONSULTANT will have the right to appeal a determination of increased coverage by the Risk Manager to the City Council of CITY within 10 days of receipt of notice from the Risk Manager.

19. CONFLICT OF INTEREST
A. No officer or employee of the CITY may have any financial interest, direct or indirect, in this Agreement, nor may any officer or employee participate in any decision relating to the Agreement that affects the officer or employee's financial interest or the financial interest of any corporation, partnership or association in which the officer or employee is, directly or indirectly interested, in violation of any law, rule or regulation.

B. No person may offer, give, or agree to give any officer or employee or former officer or employee, nor may any officer or employee solicit, demand, accept, or agree to accept from another person, a gratuity or an offer of employment in connection with any decision, approval, disapproval, recommendation, preparation or any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity in any way pertaining to any program requirement, contract or subcontract, or to any solicitation or proposal.

20. NOTICE
A. All notices, requests, demands, or other communications under this Agreement will be in writing. Notice will be sufficiently given for all purposes as follows:

1. Personal delivery. When personally delivered to the recipient, notice is effective on delivery.

2. First Class mail. When mailed first class to the last address of the recipient known to the party giving notice, notice is effective three mail delivery days after deposit in a United States Postal Service office or mailbox.
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3. Certified mail. When mailed certified mail, return receipt requested, notice is effective on receipt, if delivery is confirmed by a return receipt.

4. Overnight delivery. When delivered by an overnight delivery service, charges prepaid or charged to the sender's account, notice is effective on delivery, if delivery is confirmed by the delivery service.

5. Facsimile transmission. When sent by fax to the last fax number of the recipient known to the party giving notice, notice is effective on receipt. Any notice given by fax will be deemed received on the next business day if it is received after 5:00 p.m. (recipient's time) or on a non-business day.

6. Addresses for purpose of giving notice are as follows:

CONSULTANT:

CITY:

Harbor Interfaith Services
670 W. 9th St.

San Pedro, CA 90731
Fax: 310-831-0791
City Clerk
City of Torrance
3031 Torrance Boulevard
Torrance, CA 90503
Fax: (310) 618-2931
B. Any correctly addressed notice that is refused, unclaimed, or undeliverable because of an act or omission of the party to be notified, will be deemed effective as of the first date the notice was refused, unclaimed or deemed undeliverable by the postal authorities, messenger or overnight delivery service.

C. Either party may change its address or fax number by giving the other party notice of the change in any manner permitted by this Agreement.

21. PROHIBITION AGAINST ASSIGNMENT AND SUBCONTRACTING
This Agreement and all exhibits are binding on the heirs, successors, and assigns of the parties. The Agreement may not be assigned or subcontracted by either CITY or CONSULTANT without the prior written consent of the other. CITY authorizes CONSULTANT to sub-contract with for staffing, security, and meals.

22. INTEGRATION; AMENDMENT
This Agreement represents the entire understanding of CITY and CONSULTANT as to those matters contained in it. No prior oral or written understanding will be of any force or effect with respect to the terms of this Agreement. The Agreement may not be modified or altered except in writing signed by both parties.
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23. INTERPRETATION
The terms of this Agreement should be construed in accordance with the meaning of the language used and should not be construed for or against either party by reason of the authorship of this Agreement or by any other rule of construction that might otherwise apply. To the extent that the terms of the RFP or Proposal are inconsistent with the terms of this Agreement, the terms of this Agreement shall control.

24. SEVERABILITY
If any part of this Agreement is found to be in conflict with applicable laws, that part will be inoperative, null and void insofar as it is in conflict with any applicable laws, but the remainder of the Agreement will remain in full force and effect.

25. TIME OF ESSENCE
Time is of the essence in the performance of this Agreement.

26. GOVERNING LAW: JURISDICTION
This Agreement will be administered and interpreted under the laws of the State of California. Jurisdiction of any litigation arising from the Agreement will be in Los Angeles County, California.

27. COMPLIANCE WITH STATUTES AND REGULATIONS
CONSULTANT will be knowledgeable of and will comply with all applicable federal, state, county and city statutes, rules, regulations, ordinances and orders.

28. WAIVER OF BREACH
No delay or omission in the exercise of any right or remedy by a nondefaulting party on any default will impair the right or remedy or be construed as a waiver.

A party's consent or approval of any act by the other party requiring the first party's consent or approval will not be deemed to waive or render unnecessary the other party's consent to or approval of any subsequent act. Any waiver by either party of any default must be in writing and will not be a waiver of any other default concerning the same or any other provision of this Agreement.

29. ATTORNEY'S FEES
Except as provided for in Paragraph 15, in any dispute, litigation, arbitration, or other proceeding by which one party either seeks to enforce its rights under this Agreement (whether in contract, tort or both) or seeks a declaration of any rights or obligations under this Agreement, the prevailing party will be awarded reasonable attorney's fees, together with any costs and expenses, to resolve the dispute and to enforce any judgment.

30. EXHIBITS
All exhibits identified in this Agreement are incorporated into the Agreement by this reference.
10 16

31. CONSULTANT'S AUTHORITY TO EXECUTE
The persons executing this Agreement on behalf of CONSULTANT warrant that (i) CONSULTANT is duly organized and existing; (ii) they are duly authorized to execute this Agreement on behalf of CONSULTANT; (iii) by so executing this Agreement, CONSULTANT is formally bound to the provisions of this Agreement; and (iv) the entering into this Agreement does not violate any provision of any other Agreement to which CONSULTANT is bound.

32. PUBLIC RECORDS ACT
Any documents submitted by the CONSULTANT; all information obtained in connection with the CITY's right to audit and inspect the CONSULTANT's documents, books, and accounting records pursuant to paragraph 14 CONSULTANT's Accounting Records; Other Project Records; as well as those documents which were required to be submitted in response to the Request for Proposals (RFP) used in the solicitation process for this Contract become the exclusive property of the City. All such documents become a matter of public record and shall be regarded as public records. Exceptions will be those elements in the California Government Code Section 7920.000 et seq. (Public Records Act) and which are marked "trade secret", "confidential", or "proprietary".

The CITY shall not in any way be liable or responsible for the disclosure of any such records including, without limitation, those so marked, if disclosure is required by law, or by an order issued by a court of competent jurisdiction.

In the event the CITY is required to defend an action on a Public Records Act request for any of the aforementioned documents, information, books, records, and/or contents of a proposal marked "trade secret", "confidential", or "proprietary", the CONSULTANT agrees to defend and indemnify the CITY from all costs and expenses, including reasonable attorney's fees, in action or liability arising under the Public Records Act.

33. MONITORING AND EVALUATION
CITY will monitor and evaluate CONSULTANT in the performance of this agreement. Authorized representatives of the CITY and funders shall have the right of access to all activities and facilities operated by the CONSULTANT under this Contract. Facilities include all files, records, and other documents related to the performance of this Contract. CONSULTANT will ensure the cooperation of its staff in such efforts. CITY may conduct progress reviews. Failure of the CONSULTANT to comply with the requirements of this Section shall constitute a material breach of this agreement upon which the CITY may cancel, terminate or suspend this agreement. CITY will have access to all such books, records, documents, accounting practices and procedures, and other information for inspection, audit, and coping during normal business hours. The CONSULTANT will provide proper facilities for such access and inspection

34. CLEAN AIR ACT AND FEDERAL WATER POLUTION CONTROL ACT CONSULTANT agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387). 11 17
Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).

35. INELIGIBILITY OF SUBCONSULTANTS: SUSPENSION AND DEBARMENT CONSULTANT shall not use funds directly or indirectly in its operations or to comply, award contracts to, or otherwise engage the services of, or fund any subcontractors during any period of debarment, suspension, or placement in ineligibility status under the provisions of 2 CFR 200.214.

36. CERTIFICATION REGARDING LOBBYING
CONSULTANT certifies, to the best of his or her knowledge and belief, that:

No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions.

CONSULTANT shall require that the language of this certification be included in the contract documents for all subCONSULTANTS and that all subCONSULTANTS shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure."

37. PROCUREMENT OF RECOVERED MATERIALS
CONSULTANT agrees to comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.
12 18

38. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT
CONSULTANT will comply with 2 CFR 200.216. CONSULTANT will not use contract funds to:

A. Procure or obtain;
B. Extend or renew a contract to procure or obtain;
C. Enter into a contract (or extend or renew a contract) to procure or obtain equipment, services, or systems that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. As described in Public Law 115-232, section 889, covered telecommunications equipment is telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities).

1. For the purpose of public safety, security of government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and
telecommunications equipment produced by Hytera
Communications Corporation, Hangzhou Hikvision Digital
Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities).

2. Telecommunications or video surveillance services provided by such entities or using such equipment.

3. Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of the National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country.

4. In implementing the prohibition under Public Law 115-232, section 889, subsection (f), paragraph (1), heads of executive agencies administering loan, grant, or subsidy programs shall prioritize available funding and technical support to assist affected businesses, institutions and organizations as is reasonably necessary for those affected entities to transition from covered communications equipment and services, to procure replacement equipment and services, and to ensure that communications service to users and customers is sustained. See Public Law 115- 232, section 889 for additional information. See also § 200.471." 13 19

39. DOMESTIC PREFERENCES FOR PROCUREMENTS
As appropriate and to the extent consistent with law, CONSULTANT should, to the greatest extent practicable, provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States (including but not limited to iron, aluminum, steel, cement, and other manufactured products). For purposes of this section: "Produced in the United States" means, for iron and steel products, that all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States. "Manufactured products" means items and construction materials composed in whole or in part of non-ferrous metals such as aluminum; plastics and polymer-based products such as polyvinyl chloride pipe; aggregates such as concrete; glass, including optical fiber; and lumber. CONSULTANT will ensure that the requirements of this section be included in all subCONSULTANT contracts including all contracts and purchase orders for work or products under this contract.

40. FAIR HOUSING AND CIVIL RIGHTS
A. Provision of Program Services

1. CONSULTANT shall comply with fair housing and civil rights requirements in 24 CFR part 5 subpart A including 5.105 (a), 5.106.

2. CONSULTANT shall comply with State of California Permanent Local Housing Allocation non-discrimination policy. No person shall, on the grounds of race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, marital status, national origin, ancestry, familial status, source of income, disability, age, medical condition, genetic information, citizenship, primary language, immigration status (except where explicitly prohibited by federal law), arbitrary characteristics, and all other classes of individuals protected from discrimination under state or federal fair housing laws, individuals perceived to be a member of any of the preceding classes, or any individual or person associated with any of the preceding classes be excluded from participation in, be denied the benefits of, or be subjected to discrimination under, any program or activity funded in whole or in part with program funds.

41. LEAD-BASED PAINT EVALUATION AND HAZARD REDUCTION

REQUIREMENT
CONSULTANT shall comply with HUD's lead-based paint evaluation and hazard reduction requirements of HUD's lead-based paint rules (Lead Disclosure; and Lead Safe Housing (24 CFR part 35) and EPA's lead-based paint rules (e.g.

Repair, Renovation and Painting; Pre-Renovation Education; and Lead Training and Certification (40 CFR Part 745). This applies for purchase, lease, supportive services, operation, or work that may disturb painted surfaces, of pre-1978 housing.

III
III
14 20

42. COMPUTER NETWORK
CONSULTANT agrees that no funds provided under the contract may be used to maintain or establish a computer network that does not block the viewing, downloading, and exchanging of pornography.

43. FEDERAL CONFLICT OF INTEREST
When procuring property or services, CONSULTANT shall comply with the applicable conflict-of-interest rules in 2 CFR 200.317 and 2 CFR 200.318(c). In all cases not governed by 2 CFR 200.317 and 2 CFR 200.318(c), CONSULTANT must follow the requirements below.

General prohibition. No person who is an employee, agent, consultant, officer, or elected or appointed official of the CONSULTANT and who exercises or has exercised any functions or responsibilities with respect to assisted activities, or who is in a position to participate in a decision making process or gain inside information with regard to such activities, may obtain a financial interest or benefit from the activity, or have a financial interest in any contract, subcontract, or agreement with respect thereto, or the proceeds thereunder, either for himself or herself or for those with whom he or she has immediate family or business ties, during his or her tenure or for one year thereafter. Immediate family ties include (whether by blood, marriage or adoption) the spouse, parent (including a stepparent), child (including a stepchild), sibling (including a stepsibling), grandparent, grandchild, and in-laws of a covered person. CONSULTANT must contact CITY regarding any requested exceptions to this policy.

44. CONDITIONS OF RELIGIOUS ORGANIZATION
CONSULTANT shall comply with all applicable conditions prescribed by HUD for the use of contract funds by religious organization if CONSULTANT is a religious organization.

45. TRAFFICKING IN PERSONS
CONSULTANT shall comply with 2 CFR Part 17 as written and inform CITY if CONSULTANT has any employees or subCONSULTANTS who have violated the policy.

46. REVISION OF BUDGET AND PROGRAM PLANS
CONSULTANT shall notify CITY of any revisions in budget and program plans in compliance 2 CFR 200.308.

47. ALLOWABLE COSTS
CONSULTANT may only request reimbursement for costs listed in Exhibit B and that meet the applicable requirements in 2 CFR 200 (including appendices).

48. RETENTION OF RECORDS
CONSULTANT shall maintain the following records and reports to assist the CITY in maintaining its record keeping requirements for a period of three years from the expiration date of the contract.
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A. Documentation of the income level of person and/or families participating in or benefiting by the CITY's program and verification of homelessness.

B. Documentation of participant income below 30% Area Median Income as defined in 24 CFR 5.609. CONSULTANT will notify CITY if potential participant's income is above 30% Area Median Income for Los Angeles County as determined by most recent data published by the U.S.

Department of Housing and Urban Development.

C. Documentation of expenses as identified in the Bid. CONSULTANT must establish and maintain, on a current basis, an adequate accounting system in accordance with generally accepted accounting principles and standards and OMB Circular A-87. All expenditures must be documented by receipts, invoices, canceled checks, inventory records, or other appropriate documents for non-personnel cost, and time records for personnel costs, which completely discloses the amount and nature of the expenditures.

D. Indirect cost rate proposals and cost allocations plans.

E. Documentation in compliance with 2 CFR 200.334-338.

F. Data on the race, color, religion, sex, national origin, age, disability, and family characteristics of persons and households who are participants in the program.

G. Any such other related records as CITY shall require.

49. COMPLIANCE WITH FEDERAL AND STATE LAW AND CERTIFICATION AND

ASSURANCES
CONSULTANT stipulates that it understands that the funds for this Contract are provided by the Federal Government and that consequently the expenditure of these funds is subject to specific requirements set forth in various Federal regulations and agreements between the CITY and HUD. CONSULTANT and CITY agree to cooperate to the fullest extent possible to ensure compliance with all Federal requirements. CONSULTANT further warrants that it will comply with the following requirements:

A. Requirements relating to the maintenance of a drug-free workplace.

B. Compliance with Federal Labor Standards.

C. Requirements forbidding interests of certain Federal officials.

D. Requirements forbidding interests in this Contract by City and local government officials.

E. Compliance with disposition of property acquired with CPF funds at 2 CFR 200.311-3.15. Upon expiration of this Agreement, the CONSULTANT shall 16 22
transfer to the City any grant funds on hand at the time of expiration and any accounts receivable attributable to the use of grant funds. Any real property, equipment, supplies, or personal property under the CONSULTANT's control that was acquired or improved in whole or in part with grant funds shall be reported to the City in compliance with closeout of federal grants 2 CFR 200.344-346.

F. Compliance with 2 CFR 200.321 for any subcontracts with subCONSULTANTS. CONSULTANT will provide CITY with a report on data and good faith efforts to contract with small businesses, minority businesses, women's business enterprises, veteran-owned businesses, and labor surplus area firms report for each subcontract.

G. Other Federal acts applicable to contracts funded with Community Project Funding grants.

H. Compliance with program income and property management standards as defined in Federal Office of Management and Budget Circular A-102.

I. Compliance with 2 CFR 200.334-338 in relation to contracts

50. ACCOUNTING RECORDS
CONSULTANT shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. CONSULTANT shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement.

CONSULTANT shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.

51. EFFECT OF TERMINATION
If this Agreement is terminated as provided herein, City may require CONSULTANT to provide all finished or unfinished Documents and Data and other information of any kind prepared by CONSULTANT in connection with the performance of Services under this Agreement. CONSULTANT shall be required to provide such document and other information within fifteen (15) days of the request.

52. COORDINATION OF SERVICES
CONSULTANT agrees to work closely with City staff in the performance of Services and shall be available to City's staff at all reasonable times.

53. EMPLOYMENT DISCRIMINATION
CONSULTANT shall not discriminate against any employee or application for employment because of race, color, religion, sex, national origin, age, familial status or handicap.
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CONSULTANT shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, sex, national origin, age, familial status or handicap.

Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rate of pay or other forms of compensation and selection for training including apprenticeship.

CONSULTANT agrees to post in a conspicuous place available to employees and applicants for employment, notices setting forth the provisions of this non- discrimination clause. CONSULTANT shall, in all solicitations or advertisements for employees placed by or on behalf of CONSULTANT, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, familial status or handicap.

CONSULTANT shall send to each labor union or representative of workers with which it has a collective bargaining agreement or other contract or understanding, a notice to be provided by City's contracting officers advising the labor union or workers' representative of CONSULTANT's commitments under Section 202 of Executive Order No. 11246 of September 24, 1965, and shall post copies of the notices in a conspicuous place available to employees and applicants for employment. CONSULTANT shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. CONSULTANT shall furnish to the City all information and reports required by Executive Order 11246 or September 24, 1965, and by the related rules, regulations, and orders. In the event of CONSULTANT's failure to comply with any rules, regulations, or order required to be complied with pursuant to this Contract, City may cancel, terminate, or suspend in whole or in part its performance and CONSULTANT may be declared ineligible for further Government contracts in accordance with procedures authorized in Executive Order No. 11246 or September 24, 1965, and such other sanctions as may be imposed and remedies invoked as provided in Executive Order No. 11246 or September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law.

CONSULTANT shall also provide ready access to and use of all contract fund assisted buildings to physically handicapped persons in compliance with the standards established in the Architectural Barriers Act of 1968 (42 U.S.C. 4151 et seq.) and with the requirements of the Americans with Disabilities Act (ADA).

CONSULTANT shall not discriminate on the basis of age in violation of any provision of the Age Discrimination Action of 1975 (42 U.S.C. 6101 et seq.) or with respect to any otherwise qualified handicapped individual as provided in Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794).

CONSULTANT shall also provide ready access to and use of all contract fund assisted buildings to physically handicapped persons in compliance with the standards established in the Architectural Barriers Act of 1968 (42 U.S.C. 4151 et seq.) and with the requirements of the Americans with Disabilities Act (ADA). 18 24
CONSULTANT shall include the above provisions in every sub-contract or purchase order unless exempted by rules, regulations, or order of the Secretary of Labor issued pursuant to Section 204 of Executive Order No. 11246 or September 24, 1965, so that such provisions will be binding upon each subCONSULTANT rider as the City may direct as a means of enforcing such provisions including sanctions for non-compliance. Provided, however, that is the event CONSULTANT becomes involved in, or is threatened with, litigation with a sub-CONSULTANT or vender as a result of such direction by the City, CONSULTANT may request the United States to enter into such litigation to protect the interest of the United States.

54. UNIFORM ADMINISTRATIVE REQUIREMENTS, COST PRINCIPLES, AND

AUDIT REQUIREMENTS FOR FEDERAL AWARDS
CONSULTANT shall comply with uniform administrative requirements for contractors as described in 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards as applicable to contracts.

55. SUBSTITUTION OF KEY PERSONNEL
CONSULTANT has represented to City that certain key personnel will perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, CONSULTANT may substitute other personnel of at least equal competence upon written approval of City. In the event that City and CONSULTANT cannot agree as to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause. As discussed below, any personnel who fail or refuse to perform the Services in a manner acceptable to the City, or who are determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project or a threat to the safety of persons or property, shall be promptly removed from the Project by the CONSULTANT at the request of the City.

56. LAWS AND REGULATIONS
CONSULTANT shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. CONSULTANT shall be liable for all violations of such laws and regulations in connection with Services. If the CONSULTANT performs any work knowing it to be contrary to such laws, rules and regulations and without giving written notice to the City, CONSULTANT shall be solely responsible for all costs arising there from. In the event that the City is required to reimburse the Federal Government as a result of a determination, after audit, that CONSULTANT has misused funds, CONSULTANT shall pay City all disallowed sums. CONSULTANT shall defend, indemnify and hold City, its officials, directors, officers, employees and agents free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations.

Ill
Ill
19 25

57. SAFETY
CONSULTANT shall execute and maintain its work to avoid injury or damage to any person or property. In carrying out its Services, the CONSULTANT shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and lifesaving equipment and procedures; (B) instructions in accident prevention for all employees and subCONSULTANTs, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures.

58. REPORTS
CONSULTANT shall submit to the City a monthly report (due by the 15th day of the following month) that includes a statement describing the steps and approaches taken to meet the specified goals. This report shall include a project activity statement and shall include any program income, any joint funding, and nonexpendable and expendable personal property purchased or leased with contract funds. These reports must trace the contract funds award to a level of expenditure adequate to establish that such funds have not been used in violation of the restrictions and prohibitions of applicable law. CONSULTANT shall annually make available for inspection its performance, financial and all other records pertaining to performance of this Agreement to authorized City and funder personnel and allow said personnel to inspect and monitor its facilities and program operations, including the interview of Operation Agency staff and program participants as required by the City. CONSULTANT shall provide any such other reports as the City shall require.

59. CONSTRUCTION; REFERENCES; CAPTIONS
Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to CONSULTANT include all personnel, employees, agents, and subCONSULTANTs of CONSULTANT, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement.

60. NO THIRD PARTY BENEFICIARIES
There are no intended third party beneficiaries of any right or obligation assumed by the Parties.

III
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61. PROHIBITED INTERESTS
CONSULTANT maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for CONSULTANT, to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for CONSULTANT, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. CONSULTANT further agrees to file, or shall cause its employees or subCONSULTANTs to file, a Statement of Economic Interest with the City's Filing Officer as required under state law in the performance of the Services. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

62. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT COMPLIANCE Pursuant to the requirements of the 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations 29 CFR Part 5, CONSULTANT must compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. No laborer or mechanic engaged in construction work must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence.

63. PROGRAM RULES AND REGULATIONS
CONSULTANT will ensure compliance with the LAHSA FY 25-26 Individual Adult Interim Housing Scope of Required Services (SRS). A true and correct copy of the LAHSA FY 25-26 Individual Adult Interim Housing Scope of Required Services (SRS) is attached to this Agreement as Exhibit C-2. Should the SRS be updated, CONSULTANT will update policies and procedures in compliance with current year SRS. CONSULTANT shall ensure that Key Performance Indicators (KPIs) listed in the SRS are met and notify CITY regarding progress towards KPIs. CONSULTANT shall ensure that file format and completeness is in accordance with the SRS and Permanent Local Housing Allocation (PLHA) guidelines.

64. NOTICE TO EMPLOYEES REGARDING THE FEDERAL EARNED INCOME CREDIT
CONSULTANT shall notify its employees that they may be eligible for the Federal Earned Income Credit under the Federal income tax laws. Such notice shall be provided in accordance with the requirements set forth in Internal Revenue Service Notice 1015.
21 27

65. COMPLIANCE WITH THE COUNTY POLICY OF EQUITY
CONSULTANT acknowledges that the County of Los Angeles takes its commitment to preserving the dignity and professionalism of the workplace very seriously, as set forth in the County Policy of Equity (CPOE) (https://ceop.lacounty.gov/). CONSULTANT further acknowledges that the County of Los Angeles strives to provide a workplace free from discrimination, harassment, retaliation and inappropriate conduct based on a protected characteristic, and which may violate the CPOE. CONSULTANT acknowledges and certifies receipt and understanding of the CPOE.

66. PROGRAM CONSENT AND PRIVACY
CONSULTANT must ensure that appropriate releases of information sharing (consents) are in place prior to case conference meetings with CITY and other organizations in the Continuum of Care. CONSULTANT shall provide CITY with program data upon request.

67. ACKNOWLEDGMENT OF COUNTY'S COMMITMENT TO THE SAFELY

SURRENDERED BABY LAW
CONSULTANT shall notify and provide to its employees, a fact sheet regarding the Safely Surrendered Baby Law, its implementation in Los Angeles County, and where and how to safely surrender a baby. Harbor Interfaith is encourage to place this poster in a prominent position in Harbor Interfaith' s place of business.

Information and posters for printing are available at
https://laco unty.qov/resid ents/fa m ily-services/child-safety/safe-surrend ed.

68. PREVAILING WAGES
CONSULTANT is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 1600, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, CONSULTANT agrees to fully comply with such Prevailing Wage Laws.

CONSULTANT shall inform CITY if any maintenance work is needed at the site and receive approval in writing from CITY before work commences. CITY shall provide CONSULTANT with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. CONSULTANT shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the CONSULTANT'S principal place of business and at the project site. CONSULTANT shall defend, indemnify and hold the CITY, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.

69. FUNDING
CITY is the recipient of grant funds from federal (Community Project Funding), state (Permanent Local Housing Allocation), and County (Cities and Council of 22 28
Government Interim Housing Services Fund) government for the purpose listed in the scope of services. CONSULTANT agrees to abide by the provisions of each funding source, in addition to changes in federal, state, and county regulations.

70. LOS ANGELES COUNTY INSURANCE
CONSULTANT agrees to include the County of Los Angeles as an additional insured endorsement to the insurance policy. CONSULTANT agrees to include the Los Angeles County Development Authority (LACDA) and the County of Los Angeles and each of their agents, officers, officials, and employees as additional insured with respect to the operations of the CONSULTANT.

71. CONFORMANCE TO APPLICABLE REQUIREMENTS
All work prepared by CONSULTANT shall be subject to the approval of CITY. 23 29

72. REMEDIES
In the event of CONSULTANT'S failure to comply with any rules, regulations, or orders required to be complied with pursuant to this Agreement, CITY may cancel, terminate, or suspend in whole or in part its performance and CONSULTANT may be declared ineligible for further government contracts and any such other sanctions as may be imposed and remedies invoked as provided by law.

CITY OF TORRANCE, Harbor Interfaith Services Inc.,
a municipal corporation a California non-profit organization By: By:

George K. Chen, Mayor Tahia Hayslet
Executive Director
ATTEST:

By:

Rebecca Poirier, MMC
City Clerk
APPROVED AS TO FORM:

PATRICK Q. SULLIVAN
City Attorney
By:

Galen W. Bean
Deputy City Attorney
Attachments: Exhibit A Request for Proposal for 3290 Temporary Housing Village Operations, RFP No. B2025-10
Exhibit B Harbor Interfaith Services Inc.'s Proposal
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EXHIBIT A
REQUEST FOR PROPOSAL FOR 3290 TEMPORARY HOUSING VILLAGE OPERATIONS, RFP NO. B2025-10
[To be attached]
31 Submittal Re • uirements
Your submittal must include the following:
• Vendor's Response (Section III of this document pages 17 through 28) on the forms provided. If additional space is required, please attach additional sheets/pages. • Proposer's Affidavit (Attachment 1)
• Minority and Women's Enterprise Form including Subcontractor information (Attachment 2) • Suspension and Debarment Form for all Proposers and Subcontractors (Attachment 3) • Certification Regarding Lobbying for all Proposers and Subcontractors (Attachment 4) Proposers will be disqualified if their proposal does not include the above items.

Request for Proposals (RFP)
City of Torrance I 3031 Torrance Blvd, Torrance CA 90503 I www.TorranceCA.Gov ' RFP No. B2025-10 3290 Temporary Housing Village Operations RFP Submittal Information
Mail or hand deliver Proposals. No faxed proposals.

No Late proposals.

Location: City of Torrance
Purchasing Division
3031 Torrance Blvd.

Torrance, CA 90503
Date: Tuesday, March 4, 2025
Time Deadline: 12:00 p.m. Local (Pacific) Time
Prior to the award of a Contract
The successful vendor, must submit the following to the City of Torrance • Proof of insurance and applicable bonds, as indicated in the terms and conditions of this RFP document.
• Proof of a City of Torrance Business License, please contact the City of Torrance Business License Office at (310) 618-5923.

Questions Regarding this RFP Must be Submitted on PlanetBids • The deadline to submit questions is 12:00 Noon Pacific Time on Tuesday, February 25, 2025.

All questions regarding this REP must be submitted online. 1 32
RFP No. B2025-10 3290 Temporary Housing Village Operations

SECTION I RFP INSTRUCTIONS AND INFORMATION
Notice is hereby given that sealed proposals will be received online until 12:00 p.m. February 7, 2025.

The City of Torrance:

The City of Torrance is on the western side of Los Angeles County. It is boarded by the Palos Verdes Peninsula on the south, the City of Gardena on the north, the City of Redondo Beach on the north and west boundaries, the City of Lomita on the east and the Pacific Ocean on the west. The City encompasses an area of approximately 21 square miles, 329 miles of Streets, 1870 intersections, 550 miles of sidewalks, 47,000 Street Trees, 6 Public Libraries, a Municipal Airport, Transit System, 46 Parks & Recreation Amenities, 6 Fire Stations, 1 Police Station and 1 Police Community Center, and has an estimated population of approximately 146,115, which makes Torrance one of the top 10 cities in Los Angeles County in regards to population.

Background:

On June 22, 2021, City Council approved Torrance Civic Center grounds (3290 Civic Center Dr. Torrance, CA 90503) to be the site of a temporary housing program, 3290 Temporary Housing Village (3290). The site contains: forty (40) single occupancy "tiny home" units for adults (18 and over), one (1) laundry unit with two washers and two dryers, one (1) two stall bathroom/shower unit, one (1) two stall ADA bathroom unit (including a full bathroom and administrative half bathroom), three (3) 100 square feet support units for Operator Staff, and one (1) security guard unit.

The site was activated on July 5, 2022 with the goal of quickly transitioning people experiencing homelessness into permanent housing. Participants at 3290 receive stabilization services as well as: medical/mental health resources, assistance with document readiness, and connections to permanent housing, including permanent supportive housing.

The City's contract with the site's current non-profit operator expires on June 30, 2025, after which the City intends to execute a contract for 3290 site operations moving forward.

Definitions:

Word Definition as applied to this RFP
City The City of Torrance, California
Vendor, Contractor,
Proposer, Firm or
Consultant
The person, firm, company or corporation providing services to the City, or submitting a proposal in response to this RFP
Contract, Purchase Order,
Agreement, Purchasing
Agreement
The agreement between the awarded Vendor and the City as a result of this Request for Proposals
Subcontractor The person, firm, company or corporation contracted by the Proposer to provide select services under this Request for Proposals Interim Housing Services
Provider
"Provider' is used interchangeably with "Proposer," "Operator," "Contractor" and "Selected Vendor"
Program "Tiny Home Village" Interim Housing Program
Low Barrier Access Requirements for program entry are limited or minimal Housing First Definition of Housing First listed in 25 CCR, Section 8409 subdivision (b)(1)- (6) and in compliance with WIC Section 8255(b)(8)
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Trauma Informed
Approach
Approach that realizes the widespread impact of trauma—including cultural, racial and generational trauma—and understands potential paths for recovery; recognizes the signs and symptoms of trauma in clients, families, staff, and others involved with the system; and responds by fully integrating knowledge about trauma into policies, procedures, and practices, and seeks to actively resist re-traumatization (LAHSA)
Harm Reduction Approach that incorporates community-driven public health strategies — including prevention, risk reduction, and health promotion —to empower people who use drugs and their families with the choice to live healthier, self-directed, and purpose-filled lives. Harm reduction centers the lived and living experience of people who use drugs, especially those in underserved communities, in these strategies and the practices that flow from them (LAHSA)
Cultural Competency Set of practices, behaviors, and policies that enable organizations to work effectively in cross-cultural situations. This is done by valuing and adapting to the community in which they serve, institutionalizing cultural knowledge, and having leadership come from that community (LAHSA)
Proposal Submittal Form:

Prospective bidders must submit bids in electronic only format at httos://pbsystem.planetbids.com/porta1/47426/oortal-home; The proposal must be made on the form provided and uploaded on PlanetBids.

Scan and attach the following required documents to your eBid. This list may not be all-inclusive; additional items may be required elsewhere in bid specifications. (Failure to provide required documents with bid may cause the bid to be deemed non-responsive.)
If an individual makes the proposal, it must be signed by that individual, with an address and telephone number. If made by a business entity, it must be signed by an authorized person that executes binding agreements and contracts. A full business address and telephone are required.

Blank spaces in the proposal form must be completed using ink, indelible pencil, typewriter or digitally. The text of the proposal form must not be changed and no additions. Any unauthorized conditions, limitations, or provisos attached to a proposal will render it informal and may cause its rejection. Alterations by erasure or interlineations must be explained or noted in the proposal form over the signature of the Proposer.

Questions:

All questions regarding this RFP must be submitted online no later than 12:00 PM Tuesday, January 28, 2025.

Answers to questions will be posted online for all interested bidders to review. Bidders who have downloaded bid documents by the time that the questions are responded to will receive an automated email notifying them of additional information and/or addendums that have been posted to the website. No questions via telephone.

No questions submitted after deadline. Written answers and any other changes to the RFP will be sent via Planetbids to all known prospective proposers as an addendum to the RFP.

Errors and Omissions:

The proposer may not take advantage of any errors and/or omissions in these specifications or in the proposer's specifications submitted with its proposal. If there are errors or omissions, you will be notified. 3 34
Proposers Examination of Requirements:

The Proposer is required to examine carefully the site, the instructions, information and specifications of this document, investigate the conditions, the character, quality and quantity of work to be performed as required by this document. Submission of a proposal will be considered prima facie evidence that the Proposer has made such examination.

Reservation:

The City reserves the right to revise or amend these specifications prior to the date set for opening proposals.

Revisions and amendments will be identified by an addendum to this RFP. If the revisions require additional time to enable vendors to respond, the City may postpone the opening date accordingly. In such case, the addendum will include an announcement of the new proposal submittal due date.

Attach all addenda to the proposal. Failure to attach any addendum may render the proposal non-responsive and cause for rejection.

The City reserves the right to award a contract to a company solely based on the initial proposal submitted.

The City reserves the right to require more information and clarification on information submitted in the proposal to complete the evaluation.

The City Council reserves the right to reject any and all proposals received, to take all proposals under advisement for a period not to exceed ninety (90) days after the date of the opening, to waive any informality on any proposal, and to be the sole judge of the relative merits of the material and or service mentioned in the respective proposals received. The City reserves the right to reject any proposal not accompanied with all data or information required.

This Request for Proposals does not commit the City to award a contract or to pay any cost incurred in the preparation of a proposal. All responses to this RFP document become the property of the City of Torrance.

The City reserves the right to examine all factors bearing on a Proposer's ability to perform the services under the contract. The City reserves the right to reject any proposal not accompanied with all data or information required. The City reserves the right to cancel this solicitation, without penalty, at its sole discretion.

Affidavit:

An affidavit form is enclosed. It must be completed signifying that the proposal is genuine and not collusive or made in the interest or on behalf of any person not named in the proposal, that the proposer has not directly or indirectly induced or solicited any other proposer to put in a sham proposal or any other person, firm, or corporation to refrain from proposing, and that the proposer has not in any manner sought by collusion to secure for itself an advantage over any other proposer. Any proposal submitted without an affidavit or in violation of this requirement will be rejected. (Attachment 1) Displaced Janitor Opportunity Act:

The vendor to whom the award is made agrees to comply with the California Labor Code 1060 et. seq.

Fingerprinting and Background Check:

The awarded vendor, along with any employees or agents that provide any services enumerated in this Request for Proposal, are required to be fingerprinted before commencing any service. 4 35
The awarded vendor will at the vendor's sole expense, pay the City's standard fee for fingerprinting and Department of Justice background check ("Check") for any of the vendor's employees, agents or contractors required by law to submit to such check.

Evaluation of Proposals:

The City will be the sole determiner of suitability to the City's needs. Proposals are rated according to their completeness and understanding of the City's needs, conformance to the requirements of the technical specifications, compatibility with the City's current technology and operations, prior experience with similar scope of work, financial capabilities, delivery, and cost. Cost including any ongoing maintenance and support cost are reviewed to determine which proposal best meets the needs of the City.

The City's project evaluation team will evaluate proposals based on the evaluation criteria listed below. Points will be assigned to each criterion up to a maximum of 100 points. Proposals will be ranked and that ranking will be made public.

Subsequently, the City may interview a qualified Firm, prior to deciding whether to recommend the award of an Agreement.

Evaluation Criteria Possible Points
Cost Effectiveness 25
Project Approach 20
Program Operations Experience 20
Resource Connection 20
Staffing and Project Organization 15
Maximum Total Points = 100
Description of Evaluation Criteria
Project Approach:
• Thoughtfulness of approach and clear understanding of what is required to complete the project; • Identification of issues/problems likely to be encountered and solutions.

Program Operations Experience:
• Experience in completing similar plans and operating similar sites; • Demonstrated history of successfully operating similar sites; • Demonstrated history of working together and cooperation amongst team members, including proposed subcontractors;
• Demonstrated record of meeting budget, scope, and schedule.

Resource Connection:
• Demonstrated experience in working and coordinating with regional partners; • Demonstrated ability to leverage funding sources;
• Demonstrated ability to connect participants with housing and supportive service resources needed to obtain and thrive in permanent housing;
• Innovative approaches/enhancements to similar projects.

Cost Effectiveness:
• Overall cost of the proposal;
• Cost effectiveness compared to the proposed quality of work.

Staffing and Project Organization:
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• Qualifications of project team, including "key personnel", including their relevant past experience in projects of a similar nature;
• Key personnel's level of involvement in performing related work; adequacy of labor commitment and availability; references from past projects; and logic of project organization.

PART I — EVALUATION OF PROPOSALS: After receipt of proposals for this project, the City's project evaluation committee will evaluate proposals based on the evaluation criteria and develop a short list of qualified Firms. The Firms on this short list will be invited to interview with the City.

PART II — INTERVIEW: The most qualified Firms may be asked to interview with the City's evaluation committee. This will be an opportunity for both Firms and the Committee to ask any clarifying questions regarding expectations, services, timeline, etc. The interview is tentatively scheduled for March 6 between 9:00AM — 11:00AM.

PART III — POST INTERVIEW EVALUATION: After the completion of the interviews, the City's project evaluation committee may invite the highest-ranking Firm to negotiate a final contract. If negations fail, the next highest-ranking firm will be invited to negotiate a final contract.

Grant Funding Requirement:

The City is anticipating grant funding from the State of California Permanent Local Housing Allocation (PLHA) and Federal Community Project Funding (CPF) from the United States Department of Housing and Urban Development (HUD). Additionally, the City is applying for funding from the Los Angeles Homeless Services Authority (LAHSA). Contractors will be required to comply with conditions set forth by the State of California, HUD, and LAHSA. The City may seek alternative funding sources for the services described in this RFP. The successful proposer will be required to comply with conditions set forth by any funding sources acquired by the City. All funding expended by the Proposer in relation to this contract must meet cost allowability in 2 CFR Part 200. Proposer and proposed subcontractors must register in SAM.gov (SAM) and acquire a Unique Entity ID (UEI) created in SAM.

The Contract:

The awarded vendor will be required to enter into a written contract with the City of Torrance. Attached is a copy of the standardized contract (Attachment A), which will be modified to reflect the awarded RFP. A copy of this RFP and the accepted proposal will be attached to and become a part of the contract. The contract will include the provisions listed in Appendix II to Part 200—Contract Provisions for Non-Federal Entity Contracts Under Federal Awards as well as any other clauses required by funding sources.

Contract Term:

The initial contract will be for a period of 1 year, from July 1, 2025 - June 30, 2026. The City may extend the contract with two (2) additional one year extensions. This date may be altered depending upon the timeline of contract execution.

Fiscal Year Funding:

Each payment obligation of the City is conditioned upon the availability of state or local government funds, which are apportioned or allocated for the payment of such an obligation. If the funds are not allocated and available for the continuance of the function performed by the Vendor, the product or service directly or indirectly involved in the performance of that function may be terminated by the City at the end of the period for which funds are available.
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Consumer Price Index:

If the contract is extended after the first year, commencing in the second year July 1, 2026 and the subsequent year, the contract may be increased by the Consumer Price Index for Urban Wage Earners and Clerical Workers (CPI-W) for the Los Angeles area (December to December).

Prevailing Wage:

The State of California Senate Bill 7 (SB7) applies to construction contracts over $25,000 and contracts for alteration, demolition, repair and maintenance over $15,000. There are no exemptions. Janitorial or custodial services of a routine, recurring or usual nature is excluded from prevailing wage. The scope of this RFP does not include services that meet the prevailing wage definition.

Independent Contractor:

The successful proposer will at all times remain to the City, a wholly independent contractor. Neither the City nor any of its agents will have control over the conduct of the Contractor or any of the Contractor's employees, except as otherwise set forth in the awarded Agreement. The Contractor's agents and employees are not and will not be considered employees of the City for any purpose. The Contractor may not, at any time or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of the City.

The City has no duty, obligation, or responsibility to the Contractor's agents or employees under the Affordable Care Act. The Contractor is solely responsible for any tax penalties associated with the failure to offer affordable coverage to its agents and employees under the Affordable Care Act and any other liabilities, claims and obligations regarding compliance with the Affordable Care Act with respect to the Contractor's agents and employees. The City is not responsible or liable for the Contractor's failure to comply with the Contractor's duties, obligations, and responsibilities under the Affordable Care Act. The Contractor agrees to defend, indemnify and hold the City harmless for all taxes and penalties that may be assessed against the City because of the Contractor's obligations under the Affordable Care Act relating to the Contractor's agents and employees.

Payments:

Complete payment on the contract price will be made in approximately thirty (30) days from date of delivery, or completion and acceptance, unless otherwise provided for in Proposer's proposal or in these specifications.

Payments will be made upon verification and acceptance by the City of contract services performed and upon the City's receipt of a correct invoice.

Suspension of Procurement:

The City may suspend, in writing all or a portion of the procurement of materials or services pursuant to this RFP and subsequent contract agreement, in the event unforeseen circumstances make such procurement impossible or infeasible, or in the event, City should determine it to be in the best interest of City to cancel such procurement of services or materials.

In the event of termination, selected Proposer will perform such additional work as is necessary for the orderly filing of documents, and closing of project.

The selected Proposer will be compensated for the terminated procurement based on materials or services actually furnished or performed prior to the effective date of termination, plus the work reasonably required for filing and closing.
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Notice of Intent to Award:

Approximately two (2) weeks prior to the anticipated City Council meeting awarding a contract because of the RFP, the City will notify all proposer's of its intent to award. Results will be posted on the City of Torrance Web site https://pbsystem.olanetbids.com/oorta1/47426/oortal-home Insurance:

Awarded vendor and its subcontractors must maintain for the duration of the Agreement at their sole expense the following insurance, which will be full coverage, not subject to self-insurance provisions:
• Automobile Liability, including owned, non-owned, and hired vehicles, with at least the following limits of liability:
o Primary Bodily Injury with limits of at least $500,000 per person, $1,000,000 per occurrence; and
o Primary Property Damage of at least $250,000 per occurrence; or o Combined single limits of $1,000,000 per occurrence
• Commercial General Liability including coverage for premises, products, and completed operations, independent contractors/vendors, personal injury and contractual obligations with combined single limits of coverage at least $2,000,000 per occurrence, $4,000,000 aggregate. • Workers' Compensation coverage as required by the Labor Code of the State of California, and, if workers' compensation is required, employer's liability insurance with minimum limits of $1,000,000 per occurrence or occupational illness. The Workers' Compensation policy shall be endorsed with a waiver of subrogation in favor of the City for all work performed by the Vendor, its employees, agents, and subcontractors.
• The insurance provided by the vendor will be primary and non-contributory. • The City of Torrance, the Successor Agency to the Former Redevelopment Agency of the City of Torrance, the City Council and each member thereof, members of the boards and commissions, every officer, agent, official, employee, and volunteer must be named as additional insureds under the automobile and general liability policies.
• Contractors will name LAHSA, the Los Angeles County Development Authority (LACDA), County of Los Angeles as additional insured on general liability, professional liability (where required), auto liability (owned and non-owned), workers' compensation, and errors and omissions policies (where required). • The awarded vendor must comply with any additional insurance requirements of funding sources secured by the City to fund this contract or any subsequent extensions Proof of insurance and a Torrance business license is not required for the RFP submittal. Upon award, the vendor will be required to provide this documentation.

Required Documents
• Vendor's Response
• Proposer's Affidavit (Attachment 1)
• Minority and Women's Enterprise Form (Attachment 2)
(.3 It is national policy to award a fair share of contracts small businesses, minority businesses, women's business enterprises, veteran-owned businesses, and labor surplus area firms.

Accordingly, affirmative steps must be taken to assure these businesses are utilized, when possible, as sources of supplies, equipment, construction and services. The affirmative steps include the following:
■ Including qualified Small Business and Minority Firms on solicitation lists. ■ Assuring that Small Business and Minority Firms are solicited whenever they are potential sources.
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■ When economically feasible, dividing total requirements into smaller tasks or quantities so as to permit maximum Small Business and Minority Firm participation. ■ Where the requirement permits, establishing delivery schedules which will encourage participation by Small Business and Minority Firms.
■ Using the services and assistance of the Small Business Administration and the Minority Business Development Agency of the Department of Commerce, as required

proposer is utilizing sub-contractors, page 2 must be completed. If the proposer is utilizing sub- contractors that meet the definition of minority and women's enterprises (as described in page 2), another copy of page 1 must be completed for each sub-contractor claiming that they are a minority and/or women's enterprise. If the proposer is utilizing sub-contractors that do not qualify as minority or women's enterprises, page 3 of the form must be completed certifying that the proposer took affirmative steps to contracting with small businesses and minority firms. • Suspension and Debarment Form for all Proposers and Subcontractors (Attachment 3) o Must be completed for all proposers and sub-contractors. • Certification Regarding Lobbying for all Proposers and Subcontractors (Attachment 4) o Must be completed for all proposers and sub-contractors. 9 40
RFP No. B2025-j 10
I
3290 Temporary Housing Village Operations

SECTION II TECHNICAL REQUIREMENTS

Overview/Introduction:

The City of Torrance is requesting proposals from qualified vendors for 3290 Temporary Housing Village Operations.

The site contains 40 units (8'x8') for people experiencing homelessness. Each unit includes a bed, heat and air conditioning, interior lights, outlets for personal device charging, and a locking door. Shared restroom, shower, and laundry facilities are available on site. The City of Torrance provides these facilities with all necessary utilities including, water, electric, sewage, and gas. The Operator is responsible for paying for all utilities, the City will provide all maintenance and repair of the structures at the facility.

The Operator must participate in the Coordinated Entry System (CES) through the Homeless Management Information System (HMIS). This includes attendance at SPA-level case coordination.

The Operator's responsibilities shall include, but are not limited to, the following:
• Twenty-four (24) hour bed availability seven (7) days a week; • Case Management and Housing Navigation;
• Active system management and resource coordination of participants to link them to housing; • Document Collection Support;
• Problem-Solving;
• Connection to LA County's Mainstream Benefits/Services; • Connection to Employment Development/Placement Programs; • Harm Reduction Services (e.g., sharps containers, overdose prevention resources, amnesty lockers, safe use supplies, Narcan);
• 24/7 Participant Supervision;
• Transportation;
• Crisis Intervention and Conflict De-Escalation;
• Site Control of Restrooms & Showers;
• Site Control of Laundry Services;
• 3 Meals per day;
• Provision of coffee;
• Provision of hygiene products, laundry supplies, and basic furnishing for units; • Security;
• Health/mental health care monitoring to program participants.

The Operator must:
• Provide all materials and equipment necessary to perform all services required by this contract; • Establish and maintain an inventory when materials/equipment are purchased with contract funds; • Provide the required supportive services and activities directly or through sub-contracted services arrangements.

This RFP is intended to be as descriptive as possible. However, Proposers may not take advantage of omissions or oversights in this document. Proposers must supply products and services that meet or exceed the requirements of this RPF. In the event of a dispute over installation or performance, the needs of the City of Torrance will govern.
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Scope of Work:

During the term of this contract, the selected Operator shall operate the site in accordance with procedures approved by the City and permissible under the funding sources (federal, state, local) secured by the City.

Services performed pursuant to this contract must be in compliance with the LAHSA FY 25-26 Individual Adult Interim Housing Scope of Required Services (SRS) https://www.lahsa.oro/documents?id=8663-fv-25-26- individual-adult-srs Should the contract be extended, future LAHSA SRS may be incorporated. Procedures must be consistent with laws, regulations, current health and behavioral health best practices and standards.

The program must be operated in accordance with Low Barrier, Housing First, Harm Reduction, Trauma- Informed Care, and Cultural Competency principles.

The Operator must meet the following Key Performance Indicators as detailed in the SRS:
• Sufficient Data Quality Score;
• 95% of contracted beds must be utilized throughout the contract period; • 50% of all enrolled participants must be assessed within 45 days of enrollment. Assessments should only be completed after sufficient rapport has been built with the participant and in alignment with the CES Assessment Policy & Guidance;
• 95% of all enrolled participants must be assessed within 120 days of enrollment. Assessments should only be completed after sufficient rapport has been built with the participant and in alignment with the CES Assessment Policy & Guidance;
• 85% of enrolled participants must have their ID within 45 days of enrollment; • 75% of enrolled participants must have verification of their social security number, if eligible to have a social security number, within 45 days of enrollment;
• 85% of participants who are eligible to have a social security card, must obtain their social security card within 90 days of enrollment;
• 85% of enrolled participants must have a Housing Navigation Referral Assessment completed within 7 days of obtaining their ID;
• 25% of participants must exit to permanent housing destinations; • Permanent Supportive Housing opportunities must be declined within 2 days of match or applications must be completed within 7 days of match notification;
• No more than 30% of participants will be exited to unknown, unsheltered or "not meant for human habitation" destinations.

Program Eligibility:

The site will serve adults (18 and over) individuals experiencing homelessness. The Operator must make the program open to all eligible populations regardless of sexual orientation, gender identity, marital status, race, color, religion, national origin, age, or disability status. The Operator must comply with the SRS regulations to verify homeless status prior to enrollment. Operator must verify that participants are below 30% Area Median Income for the Los Angeles-Long Beach-Glendale, CA HUD Metro FMR Area at intake.

Referrals Process:

Operator will accept referrals in collaboration with the City. These referrals may be through the City's Homeless Outreach Team or directly through the CES depending upon the contract funding source.

Intake and Assessment:

The Operator shall:
• Allow same-day site access for matched participants as long as beds are available, including on weekends and evenings;
• Establish an intake process and procedures, including ensuring that all participants are enrolled in HMIS and information in HMIS is updated in accordance with the SRS; 11 42
• Engage in a Problem-Solving conversation with referred participants at intake. If it is determined through Problem-Solving conversations that one-time financial assistance is needed to resolve the participants housing crisis and successfully divert entry into or quickly exit from the interim housing, the Operator must review household eligibility and utilize eligible funding to ensure identified outcome. This funding should be provided through the Operator's existing supply of flex funds. If needed, Operator may submit a request for Problem Solving through LAHSA; • Comly with the SRS regarding participant screening;
• Ensure that program standards and appropriate liability waivers are completed for participant arriving on site after hours, if a full intake is not able to be completed until the next business day.

Housing Stabilization:

Following intake and assessment, the Operator must work with each participant to develop a Housing and Services Plan. The Plan should include existing services to which to connect the participant. The Operator will work with the participant to complete a weekly update to assess progress towards achieving the goals defined in the Housing and Services Plan.

The Operator shall also:
• Provide stabilization services until a permanent housing placement is secured for program clients; • Collaborate with the City and existing health partners to ensure that clients receive the services and support they need to achieve and maintain health, mental health, and housing stability; • Coordinate clients' move into 3290 and provide an orientation to all clients entering the program. Client orientation shall include introductions to program services, Staff, other residents, and the on-site providers of health, mental health, and other supportive services. Orientation activities shall also include information on how clients access on-site and/or co-located services and provide a review of Program rules and responsibilities.

Case Management, Housing Navigation, and Connection to Existing Service:

The Operator shall:
• Assist clients with accessing services to address their immediate needs (e.g., lack of identification, income, transportation, medications, and other basic necessities; require referral and linkage to health, behavioral health, and/or other supportive services; etc.) including document readiness; • Provide Case Management that is offered in accordance with Housing First and trauma-informed care principles to assist participants to self-resolve their housing crisis and/or be connected to a permanent housing provider;
• Engage in case management services to each participant at least one (1) time per week. The frequency of how often case management services is provided to each participant should be increased depending on need;
• Enter program enrollments, and program exits in HMIS within one (1) business day following the provision of services or change to a participant's program status; • Complete a Status Change Assessment when there are changes in regular Income (as defined in the HUD Data Standards), Employment Status, and/or Disabling Conditions and Barriers as Status Update Assessments throughout their program enrollment;
• Document all efforts to engage a participant in case management services as well as the response from the participant;
• Provide an organized approach to tracking and managing participant progress including referrals and connections to Housing Navigation and permanent housing programs, including appropriate completion of Universal Housing Applications;
• Provide case management services to assist participants in accessing permanent housing through referrals to housing programs, such as Rapid Rehousing, Permanent Supportive Housing, and affordable housing, or assisting the participant in self-resolving their housing bridge. 12 43
Site Operations and Oversight:

The Operator shall:
• Provide three meals per client delivered to the site daily (breakfast, lunch, and dinner). One (1) meal per day must be a hot meal. Operator must make accommodations for participants with dietary restrictions or who miss the designated mealtime to ensure that they still receive their meals; • Provide coffee service on site;
• Provide access to drinking water 24/7;
• Post daily menu and meal times in a location visible to all clients; • Provide a trauma informed approach with standard operating procedures for on-site security staff 24/7, including nights and weekends;
• Coordinate with a commercial hauler to facilitate trash pick-up a minimum of three times per week and regular cleaning of the site to ensure the facility remains sanitary; • Maintain all utility accounts, including water, sewer, electric, and gas; • Ensure that the site adheres to all applicable ongoing ADA laws and regulations. City will provide ADA accessible units and paths of travel;
• Coordinate with volunteers and accept and distribute donations as appropriate; • Ensure that the site is operated in a way that is consistent with its intended use and ensure that the City maintain their warranties on the product. Should issues arise that prevent the site operator from operating the site consistent with expectations, the site operator is responsible for notifying the participating City within twenty-four (24) hours;
• Ensure that the facility remains sanitary, healthful, and otherwise safe for its intended or actual use including provision of janitorial services, weekly and as needed; • In coordination with security provider, promptly and appropriately respond to medical problems of participants and Staff;
• In coordination with security provider, Operator must refer participants to a medical facility or clinic for needed health examinations or emergency treatment;
• Accept all eligible clients with Service Animals per ADA and must provide reasonable accommodations for Emotional Support Animals;
• Ensure that clients are provided safe and adequate Interim Housing accommodations and services based on each participant's self-identified gender identity; • Provide hygiene supplies to participants including non-medicated soap, toilet paper, toothbrush, toothpaste, shampoo, comb/brush, feminine hygiene supplies, disposable razor blades, towels, and wash cloths;
• Provide access to laundry services to participants via existing onsite laundry unit. Operator must provide laundry supplies including laundry detergent;
• Comply with all current and applicable Federal, State and local laws, rules, regulations, ordinances, directives, guidelines, policies and procedures, including, but not limited to Fair Housing laws, the Violence Against Women Act, and the Americans with Disabilities Act (ADA) and the ADA Amendments Act, Cal-OSHA, Center for Disease Control, and Los Angeles County Department of Public Health safety standards, guidelines and protocols for controlling the transmission of the COVI D-19 virus.

Program Exit, Grievance, and Termination Policies:

The Operator shall:
• Develop and maintain participant grievance and termination policies in alignment with the SRS; • Strive to move participants out of the Program and into permanent housing as quickly as possible, assisting with reunification services or assisting the participant with self-resolving their housing bridge, and otherwise assisting participants in fulfilling their Housing and Services Plan; • Abide by LAHSA's Interim Housing Exit and Termination Standards, and develop and document clear program termination policies and related procedures that align with these expectations; • Complete all appropriate interventions to prevent negative exits of participants; 13 44
• Establish protocols when a participant is deemed a risk to the safety of the Operator's staff or other participants.

Records, Forms, and Record Keeping Requirements
Operator shall generate policies and procedures for record keeping maintaining program records. These records shall include, but not be limited to, the following:

Program Records
• Program policies and procedures;
• Fiscal records and/or client data records pertaining to the contract provided to Funders pursuant to privacy;
• Agreements and/or Memoranda of Understanding with service providers, project partners, etc. • Meetings or case conferences;
• Maintain data systems to ensure that accurate client and case management information is managed appropriately and that clients' protected health information is kept secure at all times; • Documentation related to increasing clients' access to resources and building collaborative partnerships;
• Incident Report/Client Grievance Forms;
• Documentation of Performance Measures and Outcomes, as directed by the City; • Other records and program documentation required at the City's discretion; • Generate and maintain complete hard copy client files in a secure location that are accessible to authorized Staff upon request;
• Ensure the HMIS bed inventory model is utilized and updated in accordance with the SRS.

Required Documentation for Participant files
• Homeless Status. Participants must be determined to be homeless (Category 1) per HUD's Final Rule on "defining Homeless" (24 CFR parts 91, 576 and 578) or (Category 4) per The McKinney-Vento Homeless Assistance Act (42 U.S.C. 11301 et seq.). Operator will be responsible for documenting the determination of the participant's homeless status utilizing LAHSA Approved Homeless Certification Forms. Operator must upload the LA CoC Homeless Certification Form utilized into HMIS; • Social Security Card (If eligible)and Government ID;
• Program Participation Guideline Agreement;
• Grievance Procedure Acknowledgement;
• Housing and Services Plan;
• Client Satisfaction Survey Notice;
• Proof of Disability (if applicable);
• CES Initial Assessment;
• Current proof of income;
• HMIS notes showing 1 time per week case management requirement; • Notice(s) of Noncompliance and/or Termination Notice in compliance with LAHSA Interim Housing Exit and Termination Standards.

City personnel may observe performance, activities, and review documents relevant to this contract at any time during normal business hours. However, these personnel may not unreasonably interfere with the Operator's performance
Minimum Staffing/Service Levels, Qualifications, and Schedule:

The Proposer should detail proposed staffing levels to provide full time case management, 24/7 security staffing, facilitate clients' needs including showers, meals, and connection to additional services, and provision of 3 meals per day for clients.
14 45
Proposals should include the proposed staff positions that would serve the site, a brief description of the staff position, the hourly rate, the estimated number of annual hours, and the annual cost to meet these minimum service levels.

Proposers may propose additional staffing beyond the minimum service levels listed in Section 2.2; however, the Proposer must clearly indicate which staffing exceeds the minimum requirements and provide justification Work Plan:

Prior to the beginning of the work, the successful proposer must provide the City a schedule and work plan for approval.

SECTION 2.2 — General Requirements and Responsibilities The City of Torrance's ("City") and the Operator's responsibilities are as follows:

CITY
• Monitor the Operator's performance in the daily operation of the Program as stated in contract. • Provide direction to the Operator in areas relating to policy, information and procedural requirements. • Provide client referrals to the Operator.
• Provide overall project coordination and oversight to the Operator • Provide maintenance and repair of permanent fixtures at the site (shelter units, support units, restrooms)
• City will provide facilities with all necessary utilities including, water, electric, sewage, and gas.

OPERATOR
Minimum Staffing Levels
• Operator is required to maintain a minimum of two (2) full-time Case Managers • Operator is required to have a minimum of one (1) staff to every twenty-five (25) participants ratio for other direct participant services staff (e.g. participant coordinators, monitors, etc.) seven (7) days a week, twenty-four (24) hours a day. There must be at least one participant service staff member (other than a Security Guard, Case Manager, or Program Manager) working at the site 24/7. Therefore, minimum is 2 direct participant services staff 24/7.
• Operator is required to have dedicated management level site support 24/7, which includes the implementation of an on-call system should there be instances where Management level staff is not physically present on site. The site requires at least 1 full-time Program Manager • Operator shall maintain a minimum of two (2) security officers on-site 24 hours a day, 7 days per week.

The security officers must be able to provide crisis intervention on the site and complete LAHSA designated training.
• The Service Provider must comply with the training requirements in the SRS including any subcontractor staff. This includes all necessary training to administer the new or updated CES Survey Tool(s) at the designated stage of engagement.
• All on site-staff must be trained to administer Narcan to participants experiencing an opioid overdose emergency and are responsible for maintaining an inventory of Narcan The Operator shall:
• Use CES provided flexible funds to assist participants with securing housing including: security deposits, application fees, holding fees, and moving expenses. • Comply with the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards at 2 CFR Part 200
15 46
• Ensure that all computer networks utilized for 3290 operations block the viewing, downloading, and exchanging of pornography.
• Comply with federal drug-free workplace requirements, human trafficking regulations at 2 CFR Part 175, Conflict of Interest requirements at 2 CFR 200.317 and 2 CFR 200.318, Faith Based Organization requirements of 24 CFR 5.109
• Comply with 24 CFR Part 5, subpart A, including all applicable fair housing, and civil rights requirements.
• Participate in information networking, training, and coordination meetings as directed by LAHSA or other grant funding sources.
• Ensure that all employees and volunteers who have direct contact with clients have an annual tuberculosis (TB) test. Operator shall retain documentation of the test results. • Submit weekly, monthly, quarterly, and/or other reports with the required supporting documentation as requested by the City. Reports shall include client logs, referral tracking, and aggregate data required by the City and shall be completed and submitted in the manner directed by the City. Examples of required reporting/data elements includes but are not limited to information regarding: client demographic information, referral source data, case management services provided, referrals and linkages made, progress on clients' benefits, housing applications and placement, utilization of client support and move-in assistance, etc.
• Maintain an organizational chart (staff roster) which lists all Staff funded under the Interim Housing program, and shall be submitted monthly to the City, or upon request. • Maintain incident reports, including documentation of how and when issues were resolved. Incidents include injuries, death, disturbances, property damage, etc. Provide copies of incident reports to the City within 24 hours of incident taking place.
• Submit any other ad hoc reports as requested by the City, the County, the State or other agencies or entities for budgetary or other purposes. Reports shall include all the required information and shall be completed in the manner and time frame to be described by the City. • Attend regularly scheduled and as-needed coordination and/or team meetings with the City of Torrance and other partners to manage and problem-solve around client, facility, and community issues. • Submit policies and procedures for review and approval by the City. 16 47
RFP No. B2025-10 3290 Temporary Housing Village Operations

SECTION III PROPOSAL SUBMITTAL
FAILURE TO COMPLETE ALL ITEMS IN THIS SECTION MAY INVALIDATE PROPOSAL.

In accordance with your "Request for Proposals (RFP)", the following proposal is submitted to the City of Torrance.

RFP Submitted By:

Name of Company
Street Address City Zip Code
Telephone Number Fax Number
Printed Name/Title E-Mail Address
Signature Date
Form of Business Organization: Please indicate the following (check one). ❑ Corporation ❑ Partnership ❑ Sole Proprietorship ❑ Other:

Do you have a Parent Company? ❑ No ❑ Yes,
(Name of Parent Company)
Do you have any Subsidiaries? ❑ No ❑ Yes,
(Name of Subsidiary Company)
Business History:

Years in business under your current name and form of business organization? Years If less than three (3) years and your company was in business under a different name, what was that name? Contact for Additional Information:

Please provide the name of the individual at your company to contact for any additional information:

Printed Name Title
Telephone E-Mail Address
17 48
Proposal Submittal (continued):

Vendor Name:

Addenda Received: (It is mandatory to complete this section) Please indicate addenda information you have received regarding this RFP. If addenda is not attached to your bid submittal (per instructions), you are still held accountable to its contents.

Addendum No. Date Received
❑ No Addenda received regarding this RFP.

Addendum No. Date Received
Payment Terms: The City of Torrance Payment terms are Net 30. The City does not make pre-payments, or pay upon receipt.

Do you offer any discounted invoice terms?
Project Start and Completion:

The City requires the project to start as soon as possible from the award of a contract and the project completed as soon as possible. Specific periods that are mutually agreed upon will be established after award of a contract.

Renewal Option:

Please state, if requested by the City, would your company agree to a renewal of this contract with price, terms and conditions unchanged. If the contract is extended after the first year, commencing in the second year (July 1, 2026) and subsequent years, the contract may be increased by the Consumer Price Index for Urban Wage Earners and Clerical Workers (CPI-W) for the Los Angeles area (December to December) Yes we would agree to add one (1) additional year (after initial 1 year contract term) Yes we would agree to add two (2) additional years (after initial 1 year contract term) No we would not be interested in renewing this contract.

Project Manager:

Please provide the name of the individual at your company who will serve as Project Manager for this contract.

Name Title
Telephone Number Fax Number Email Address
18 49
Proposal Submittal (continued):

Vendor Name:

Sub Contractors:

If awarded, will you be using sub contractors to carry out the scope of work required in this RFP? ❑ Yes, we will be using sub contractors and have listed their contact information below. ❑ No, we will not be using any sub contractors for this project.

Company Name Contact Name Title
Telephone Number Fax Number Email Address
Please explain the working relationship between your company and the sub contractor. Please note: all proposed sub contractors must be listed and match information provided in attachments 2-4 19 50
Proposal Submittal (continued):

Vendor Name:

Background and Recent Experience with Similar Projects:

In the space below, please provide a narrative explaining your background and recent experience with similar projects/programs as the scope of work identified in this RFP, in particular, your work transitioning people experiencing homelessness to permanent housing. Please include four (4) relevant public and/or private funds received in the last (2) years. (Please attach additional sheets if needed.) 20 51
Proposal Submittal (continued):

Vendor Name:

Implementation Plan:

In the space below, please describe in detail the methodology you will be utilizing to conduct the scope of work associated with the Interim Housing Program as described in this RFP. In your response, please describe the program design, resources you will leverage and methods you will use (including staffing) to meet the Key Performance Indicators listed in the RFP.
21 52
Challenges and Approach
In the space below, please describe in detail the challenges you anticipated in achieving the scope of work associated with the Interim Housing Program as described in this RFP and how you intend to approach those challenges. In your response, please describe Torrance's unique homeless population and your specific approach to meet the challenges of this unique homeless population 22 53
Leveraging
Describe your organization's experience in successfully using and leveraging City of Los Angeles, County of Los Angeles, State of California, or federal funds as they relate to the activities in the proposal as well as the use of HMIS. Please specify your experience using CoC Flex Funds. 23 54
Name of Company/Agency:

Street Address:

City:

State, Zip Code:

What Product/Service did you provide
to this Company/Agency? (Please
include Contract Term, Funder Name,
and Program Name)
Name of Person to Contact:

Phone Number of Contact:

Email Address of Contact:

Name of Company/Agency:

Street Address:

City, State Zip Code:

What Product/Service did you provide
2 to this Company/Agency? (Please
include Contract Term, Funder Name,
and Program Name)
Name of Person to Contact:

Phone Number of Contact:

Email Address of Contact:

Name of Company/Agency:

Street Address:

City, State Zip Code:

What Product/Service did you provide
to this Company/Agency? (Please
include Contract Term, Funder Name,
and Program Name)
Name of Person to Contact:

Phone Number of Contact:

Email Address of Contact:

Proposal Submittal (continued):

Vendor Name:

References:

Please supply the names of companies/agencies for which you recently supplied comparable goods/services as requested in this RFP. A minimum of four (4) references is required; additional references are optional.

References from public agencies are preferred. Do not include the City of Torrance as a reference for this RFP.
24 55
Name of Company/Agency:

Street Address:

City, State Zip Code:

What Product/Service did you provide
4 to this Company/Agency? (Please
include Contract Term, Funder Name,
and Program Name)
Name of Person to Contact:

Phone Number of Contact:

Email Address of Contact:
25 56
Proposal Submittal (continued):

Vendor Name:

RFP Submittal Requirement and Acknowledgement
Vendors are required to answer each of the questions listed below. You must indicate below that you have provided this information in your proposal submittal. You must attach additional sheets to your RFP submittal describing in detail the service you are proposing.

RFP Scope of Work Questions

Indicate what page in your
proposal you have answered
this question.

Did you include a signed Affidavit Form with your RFP Submittal?

❑ Yes ❑ No

Did you include all addenda if any issued by the City?

El Yes El No

Did you include resumes of your Program Manager and other designated lead personnel described in Section 2.2 of the RFP?

El Yes El No

Page of our submittal.

Did you include References?

El Yes I=I No

Page of our submittal

Have you included Proposed Alternative Language to City's Pro Forma Consulting Services Agreement (if applicable)

❑ Yes ❑ No

Page of our submittal

26 57
Proposal Submittal (continued):

Vendor Name:

RFP Submittal Recarement and Acknowledgement Continued
Vendors are required to answer each of the questions listed below. You must indicate below that you have provided this information in your proposal submittal. You must attach additional sheets to your RFP submittal describing in detail the service you are proposing.

RFP Scope of Work Questions Indicate what page in your
proposal you have answered
this question.

Please indicate your price to provide monthly services as indicated in this RFP
$ /Month
Did you attach additional sheets to answer the Background and Recent Experience with Similar Projects, Implementation Plan, Challenges and Approach, and Leveraging questions of this RFP?
❑ Yes ❑ No
Page of our submittal.

Please indicate if you comply with the LAHSA SRS, Federal, and State Requirements included in this RFP.
❑ Yes, we are in compliance
and have filled at the forms
attached to this RFP
■ No, we are not in
compliance
Price proposal submittal to complete the work described in this RFP 27 58
Price Proposal Cost Breakdown To Provide the Services Required in this RFP The LAHSA established bed rate for 3290 is $116/bed/day: $1,693,600/yr. The proposer's administrative cost may not exceed 10% of the contract cost. Administrative costs are limited to expenses directly related to the operations of the site. Wages must meet/exceed the City of Los Angeles Living Wage Ordinance: currently $16.78 per hour with health benefits of $1.25 per hour, or $18.03 per hour if health benefits are not provided. If proposal exceeds bed rate, provide justification for total price proposal. Please attach additional rows/sheets as needed.

Personnel
Staff Position Title Hourly
Base
Rate
FTE % Days/Week Hours/Week Payroll
Taxes
Fringe
Benefits
Total Weekly
Wage and
Benefits
Subcontracted?
(Y or N)
Description of Position
Program Manager
Case Manager
Case Manager
Other Direct
Participant Services
staff (if applicable)
Security
Custodial/Janitorial
Non-Personnel
Category Yearly Cost Subcontracted? (Y or N) Description Meals
Utilities
Trash
Insurance
Transportation
Administrative Expenses (cannot exceed
10%)
28 59
ATTACHMENT 1

STATE OF CALIFORNIA

PROPOSER'S AFFIDAVIT

COUNTY OF LOS ANGELES
being first duly sworn deposes and says:

1. That he/she is the of
(Title of Office) (Name of Company)
Hereinafter called "proposer", who has submitted to the City of Torrance a proposal for (Title of RFP)

2. That the proposal is genuine; that all statements of fact in the proposal are true;

3. That the proposal was not made in the interest or behalf of any person, partnership, company, association, organization or corporation not named or disclosed;

4. That the Proposer did not, directly or indirectly, induce solicit or agree with anyone else to submit a false or sham proposal, to refrain from proposing, or to withdraw his proposal, to raise or fix the proposal price of the Proposer or of anyone else, or to raise or fix any overhead, profit or cost element of the Proposer's price or the price of anyone else; and did not attempt to induce action prejudicial to the interest of the City of Torrance, or of any other Proposer, or anyone else interested in the proposed contract;

5. That the Proposer has not in any other manner sought by collusion to secure for itself an advantage over the other Proposer or to induce action prejudicial to the interests of the City of Torrance, or of any other Proposer or of anyone else interested in the proposed contract;

6. That the Proposer has not accepted any proposal from any subcontractor or materialman through any proposal depository, the bylaws, rules or regulations of which prohibit or prevent the Proposer from considering any proposal from any subcontractor or material man, which is not processed through that proposal depository, or which prevent any subcontractor or materialman from proposing to any contractor who does not use the facilities of or accept proposals from or through such proposal depository;

7. That the Proposer did not, directly or indirectly, submit the Proposer's proposal price or any breakdown thereof, or the contents thereof, or divulge information or data relative thereto, to any corporation, partnership, company, association, organization, proposal depository, or to any member or agent thereof, or to any individual or group of individuals, except to the City of Torrance, or to any person or persons who have a partnership or other financial interest with said Proposer in its business.

8. That the Proposer has not been debarred from participation in any State or Federal works project.

Dated this day of , 20
(Proposer Signature)
(Title)
60 Moose Maks= liebrof
Pardeon Indian
Adam/
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Illembes
el Anode
Oomod
Oeseenlip
Powoodode
Vale

PIMIRBOV
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ATTACHMENT 2

MINORITY AND WOMEN'S BUSINESS ENTERPRISE CERTIFICATION

THIS PLAN MUST BE SUBMITTED WITH YOUR PROPOSAL FOR THIS FEDERALLY-FUNDED CONTRACT

OPPORTUNITY
MILL

DATE PROJECT NAME

FIRM NAME PHONE

BUSINESS ADDRESS
TYPE OF RRM:
(Check One and Provide Information)
Individual Name of Owner
❑ Corporation State of Incorporation.

U Partnership Indicate General "G", Limited "I. -
Nome of Partners:
❑ Joint Venture Joint Venture Participants:

Number of yea ►(s] firm has been in business under present ownership:

OWNERSHIP DEMOGRAPHICS:
(Provide the number of owners by category and the percentage of ownership interest of those inerriduals by category)
OWNERSHIP INFORMATTOPit
(list each owner of the firm that has 5 percent or more of the shares it the firm) I milk Mal Si. Nose don preirlded hopirds Mk and amnia nrideral IIH

SIGNATLIE

DAD
61 IASI AIED VISE SURCOODRACTS AWARDED

PAM* itlermaSan an mph nubeanivel re auppl *Aram. °waded b WANE item Allegvh W$F06NI ; ARA OWel ForeacA ACeNeei fen Wadi/eV*
Wdexprikoder Film Name Poop* of MA/
Supplies To be Provided
Chect One Dolor evereed d Certified MR/T17! iat the CrefilyWci we woe corked - A9,8=701E1 Palo of Cerdicaion.

Wbowdood Type Mar Neared rercenloge of TOM
Dowd
MI I 16
WEE $ Ti
i daddy fief ire Idoonvolion provided 111PHI iS kw mid cared IF MAE AND NW RUA AXE NOT 11W,CONTRACITD. PROCIED TO PANT 3 AND CONPLENTICE CONTRACTING /GOOD 'AIM EFFORT AFFIDAVIT. IF MR AIM WEE FIRMA LW SURCONINACIED TIE MAW CONTRACTOO DON NOT MEM 10 CONFUSE FART 3. 62 FART 3

CONTRACTING/GOOD-FAIIH EFFORT AFFIDAVIT
This Afbdavit must be sigied. notarised and submitted with your proposal if the Proposer is not contacting with MBE/WBE Si addition. documentation must be attached to clemonarate that a goo:Mahn effort wars rrocie to secure IVIBEAVIE participation. Your good-faith eat wi be evaluated in occadance with the various criteria fisted trecw.

Please initial where Mckatect that you have read and =ivied with each requirement. Complete the requested forms and provide the requested docuirtentaticm as a pod of Ids affidavit.

Good Faith Effort EViduation Crireria rural here and Describe Efforts If true and correct ,

1. The Proposer advertised the avarberby of
subcontracting °rasp* opponunities for
6118E/WBE firms n connection with this project.

Initict
Describe Worm

2. interested potential tralEANBE sub:antacids
were provided with the project pans and
speciroaticm.
iretiat
Descrte Efforts=

3. Follow-up contacts were mode with potential
MBE/VISE rims which expressed an interest in the
MOW-
Initial:

Describe Efforts

4. Assistance was requested from organisations
whim identity potential MBFJWBErrms (Small
Business Administration and Ine Nino** &nines
Development Agency cline Department of
Commerce)
Initiat
Describe Effonp

5. Potential MISE/WeE fats were contacted and
negotiation was moos in good faith
Initiat
Deserbe efforts:
6, Potential MBE/WEE subcontractors were given
technical assistance by the bidder or advised that
techriocS =trance was ovairable horn the
bidder to lacerate understanding of the contact
What
Desiorbe Flats;
requiements and to cxxnplete the paperwdX
necesscry to poricipate in this contract
Accordrg to title 18, Section 1001 of the U.S. Code, it is a felony for any person to golOwnEpe arid witngly make fate Or inoucluient statements to any department of the United States Government. L Me undersigned. hereby nerdy that all statements contained herein, cm true and correct Mine best a my knowledge and belief.

UNDER THE PENALTY OF PERJURY I CZRPFr THAT THE ABOVE INFORMADON IS TRUE AHD CORRECT.

SIGNATURE DATE
BRE PliONE
(NOTARY SEAL)
63 ATTACHMENT 3
Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions
This certification is required by the regulations implementing Executive Order 12549, Debarrnent and Suspension, 24 CFR Part 24 Section 24.610, Pirtieigiad Rampaseibrdisa.

By signing and submitting this document, the prospective recipient of federal assistance funds is providing the certification as set out below.

The prospective recipient certifies to the best of its knowledge and belief, that it and its principals (Please check 8B that apply):
o a.) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any (Federal, State or Lccal) department or agency
O b.) Have not within a three-year period preceding award of this consulting agreement been convicted of or had a civi judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a pubic (Federal, State or Local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property,
1:1 C.) Are not presently incided for or otherwise criminally charged by a governmental entity (Federal, State or Local) with commission of any of the offenses enumerated in Paragraph (b) above; and
O d.) Have not within a three-year period preceding award of His consulting agreement had one or more pubic transactions (Federal, Stale or Local) termmated for cause or default.

Agency.•
Official Agency Name Elrl DUNS 4
I
Name and lme of Authorized Representathfe

SIGNATURE

DATE

NAME & TITLE

64 ATTACHMENT 4

PRINTED NAME AND ITTLE OF AUTHORIZED REPRESENTATIVE (OEM) li
1 1 I
i
1 1
i
9 N
t
3 65

INSERT CONTRACT SERVICES AGREEMENT
66 EXHIBIT B
HARBOR INTERFAITH SERVICES INC.'S PROPOSAL
[To be attached]
67 City al Torrance Page 1 of I
Temporary Housing Village Operations (B2025-101 boddrng on 03/04,2025 12 00 PM (PST) Printed 03/64 2025 Bid Results
Bidder Details
Vendor Name
Address
Respondee
Respondee Title
Phone
Email
Vendor Type
License #
CADIR
Bid Detail
Bid Format
Submitted
Delivery Method
Bid Responsive
Bid Status
Confirmation #
Ranking
Harbor Interfaith Services
670 W 9th st
San Pedro, California 90731
United States
Tahia Hayslet
CEO
310-831-0603
[email protected]
Electronic
03/04/2025 11:54 AM (PST)
Submitted
416869
0 Respondee Comment
Buyer Comment
Attachments
File Title File Name File Type
Harbor Intrfaith Services-Torrance RFP B2025.10 3290.pdf Harbor IntrFaith Services-Torrance RFP 62025-10 3290.pdf Response File 68 a Hayslet
Executive Director
cerely,
Harbor Interfaith Services

March 3, 2025
Office of the City Clerk
3031 Torrance Blvd.

Torrance, CA 90503
Re: City of Torrance RFP No. 62025-10 3290 "RFP for Temporary Housing Village Operation" Dear Office of the City Clerk,
On behalf of Harbor Interfaith Services, we are pleased to submit our grant proposal for consideration for the RFP for Temporary Housing Village Operation.

Enclosed, you will find the completed application, required attachments, budget details, and supporting documentation. If any additional information is needed, please do not hesitate to contact me at [email protected] or 310-831-0603 ext. 223 Thank you for your time and consideration. We appreciate the opportunity to partner with the City of Torrance in addressing the urgent needs of our community.

SHELTER, FOOD, JOB DEVELOPMENT/ PLACEMENT, HOUSING, ADVOCACY and COUNSELING SERVICES 670 West 9th Street San Pedro, California 90731 • Telephone: (310) 831-0603 . Fax: (310) 831-0791 www. harborintedaith.org
69 70
Ta is Hayslett Exececutive Director/CEO [email protected] I
r Print N me/Title
March 4, 2025
E-Mail Address
RFP No. B2025-10 3290 Temporary Housing Village Operations

SECTION III PROPOSAL SUBMITTAL
FAILURE TO COMPLETE ALL ITEMS IN THIS SECTION MAY INVALIDATE PROPOSAL.

In accordance with your "Request for Proposals (RFP)", the following proposal is submitted to the City of Torrance.

RFP Submitted By:

Harbor Interfaith Services, Inc.

Name of Company
670 W. 9th Street San Pedro 90731
Street Address City Zip Code
(310) 831-0603 (310) 831-0791
Telephone Number Fax Number
Signature 1 J Date
Form of Business Organization: Please indicate the following (check one). ❑ Corporation ❑ Partnership ❑ Sole Proprietorship g Other. Non-Profit Do you have a Parent Company? g No ❑ Yes,
Do you have any Subsidiaries? g No ❑ Yes,

(Name of Parent Company)

(Name of Subsidiary Company)
Business History:

Years in business under your current name and form of business organization? 50 Years If less than three (3) years and your company was in business under a different name, what was that name? Contact for Additional Information:

Please provide the name of the individual at your company to contact for any additional information:

Tahia Haystet
Printed Name
(310) 831.0603
Executive Director/CEO
Title
thaysleteharborinterfatth.org
E-Mail Address Telephone
17 71
Addendum No. Date Received
Proposal Submittal (continued):

Vendor Name: Harbor Interfaith Services, Inc.

Addenda Received: (It is mandatory to complete this section) Please indicate addenda information you have received regarding this RFP. if addenda is not attached to your bid submittal (per instructions), you are still held accountable to its contents.

Addendum No. Date Received
12 No Addenda received regarding this RFP.

Payment Terms: The City of Torrance Payment terms are Net 30. The City does not make pre-payments, or pay upon receipt.

Do you offer any discounted invoice terms? No
Project Start and Completion:

The City requires the project to start as soon as possible from the award of a contract and the project completed as soon as possible. Specific periods that are mutually agreed upon will be established after award of a contract.

Renewal Option:

Please state, if requested by the City, would your company agree to a renewal of this contract with price, terms and conditions unchanged. If the contract is extended after the first year, commencing in the second year (July 1, 2026) and subsequent years, the contract may be increased by the Consumer Price index for Urban Wage Earners and Clerical Workers (CPI-VV) for the Los Angeles area (December to December) Yes X we would agree to add one (1) additional year (after initial 1 year contract term) Yes X we would agree to add two (2) additional years (after initial 1 year contract term) No we would not be interested in renewing this contract.

Project Manager:

Please provide the name of the individual at your company who will serve as Project Manager for this contract.

Aaron Street Program Director
Name
(310) 766-4201

Title
(310) 831-0791 [email protected]

Telephone Number Fax Number Email Address
18 72
Proposal Submittal (continued):

Vendor Name• Harbor Interfaith Services, Inc.

Sub Contractors:

If awarded, will you be using sub contractors to carry out the scope of work required in this RFP? 21 Yes, we will be using sub contractors and have listed their contact information below. ❑ No, we will not be using any sub contractors for this project.

Company Name Contact Name Title
Telephone Number Fax Number Email Address
Please explain the working relationship between your company and the sub contractor. Please note: all proposed sub contractors must be listed and match information provided in attachments 2-4 Harbor interfaith currently utilize sub-contractors to carry out the scope of work specifically to provide the 24 hour security, three meals per day and temporary staffing when needed. Upon contract award Harbor Interfaith intends to go out to bid to select and/or confirm the sub-contractors prior to the start of the grant term. Upon sub-contractors selection, Harbor Interfaith will complete the City's required process.

Current sub-contractors utilized are: Black Knight for 24 Hour security guards, Beacon House provides three meals per day x 7 days, and First Rate Staffing Company to fill the agencies temporary staffing needs. 19 73
Proposal Submittal (continued):

Vendor Name: Harbor Interfaith Services, Inc.

Background and Recent Experience with Similar Projects:

In the space below, please provide a narrative explaining your background and recent experience with similar projects/programs as the scope of work identified in this RFP, in particular, your work transitioning people experiencing homelessness to permanent housing. Please include four (4) relevant public and/or private funds received in the last (2) years. (Please attach additional sheets if needed.) Please see attached
20 74
Background and Recent Experience with Similar Projects: In the space below, please provide a narrative explaining your background and recent experience with similar projects/programs as the scope of work identified in this RFP, in particular, your work transitioning people experiencing homelessness to permanent housing. Please include four (4) relevant public and/or private funds received in the last (2) years. (Please attach additional sheets if needed.) Harbor Interfaith Services (HIS) has been a leading service provider in the South Bay region for 50 years, offering comprehensive housing and supportive services to individuals and families experiencing homelessness. HIS programs provide stabilization, case management, and pathways to permanent housing, with a strong presence in Torrance and surrounding South Bay communities.

HIS ope►ates multiple interim housing programs, ensuring safety and stability for app►oximately 450 unhoused individuals and families annually. HIS family shelter and transitional housing facilities are fully owned, allowing us to provide secure, long-term support while maintaining high standards of care.

Due to our proven success in delivering exceptional, client-centered programs, Harbor Interfaith was invited first to operate the following South Bay interim housing facilities through sole-source agreements, recognizing our ability to exceed performance targets while remaining within budget. These interim housing sites include:
• A Bridge Home (ABH) — San Pedro: A 100-bed facility offering short-term shelter, case management, meals, and supportive services to individuals transitioning into permanent housing. • Redondo Beach Pallet Shelter: A 20-unit tiny home shelter providing interim housing and wraparound support, with an upcoming expansion of 25 additional units in Spring 2025 to meet the growing need. • Family Shelter: A 20-unit crisis housing program for families experiencing homelessness, providing a safe and private space while they work towards permanent housing. • Four Inside Safe Facilities offering case management, meals and supportive services to individuals from surrounding encampments working to secure permanent housing. • Other South Bay Interim Housing Facilities: Additional programs serving individuals, all designed to provide immediate support and a direct path toward housing stability.

HIS was also awarded the competitive contract to operate the City of Torrance's 3290 Temporary Housing Village ("3290") that opened in July 2022. Our relationship with the City of Torrance has deepened over the past two and a half years by participating in biweekly status meetings with key staff from the City Manager's Office, as well as additional periodic meetings with other Torrance departments and their police department.

Beyond successfully operating interim housing programs across the South Bay, HIS provides a full continuum of care, including:
• Access Center: Connecting individuals, families and youth with housing navigation, employment assistance, legal aid, and medical referrals.
• Permanent Supportive Housing (PSH): Long-term housing paired with intensive case management and supportive services.
• Food and Basic Needs Assistance: HIS food pantry and clothing closet ensure individuals and families have access to essential daily resources.

HIS has long-standing partnerships in Torrance and the South Bay, collaborating with:
• City of Torrance & Redondo Beach, to expand housing options and address local homelessness. • Los Angeles Homeless Services Authority (LAHSA), to secure funding and coordinate services. • Healthcare and behavioral health agencies, including Venice Family Clinic Mobile services, DHS Mobile Clinic, Yehowa Mobile Clinic, Tarzana Treatment Center, and Health Care in Action, to support clients with complex medical and mental health needs.
• South Bay Coalition to End Homelessness, to extend our collaboration with other organizations and homelessness stakeholders.
20A
75 • South Bay Cities Council of Governments' (SBCCOG) Homeless Services Task Force, to provide homelessness services "systems" expertise and outcome reports, and engage with initiatives spearheaded by this entity.

With decades of experience in interim, emergency, and permanent housing, HIS is uniquely positioned to manage projects of similar scope to this RFP. Our demonstrated ability to operate high-performing, budget-conscious programs ensures we remain a trusted leader in addressing homelessness and providing sustainable housing solutions in Torrance and the greater South Bay community.

Facility, Location Primary Funder for Services # Beds
Prioritized
Target
Population
Date of
Operations
8th St. interim
Housing,
San Pedro (8th-SP)
Los Angeles County Department of
Health Services (DHS)
40 congregate
beds
High Acuity,
Chronically
t Homeless
March 2020
to present
A Bridge Home, San
Pedro
(ABH-SP)
Los Angeles Homeless Services
Authority (LAHSA)
100
congregate
beds
High Acuity,
Chronically
Homeless
July
2020 to
present
Pallet Shelter,
Redondo Beach (PS-
RB)
Los Angeles County Department of
Health Services (DHS)
20 non-
congregate
beds
High Acuity,
Chronically
Homeless
December
2020 to
present
Pallet Shelter,
Torrance (PS-T)
City of Torrance 40 non-
congregate
beds
High Acuity,
Chronically
Homeless
July 2022 to
present
In each of the interim housing programs, we provide case management to prepare its residents for the permanent housing option that best fits their unique needs. The following table shows key performance outcomes for the last year completed from these programs, reflecting our success and experience in operating these programs.

Performance Metric 8th-SP ABH-SP PS-RB PS-T
# Served to Date [Note 1] 102 143 40 54
% Housing Plans Developed 100% 100% 100% 100%
# Exited to other programs (e.g., substance use
disorder, etc.) [Note 2] 12 6 2 2
# Exited to Permanent Housing (e.g., Time Limited
Subsidy, Reunification, Voucher Rental Subsidy
Program, etc.) [Note 3)
53 94 34 13
# Clients in the Housing Pipeline [Note 4] 28 22 10 8
[Note 1]: At times, the 8th-SP and ABH-SP sites were operating at a LA County Department of Public Health (DPH) mandatory bed reduction (e.g., "decompression") and/or were COVID-19 quarantined (i.e., preventing the intake of new residents).
[Note 2]: The relatively few substance use treatment beds countywide are in high demand, limiting availability. [Note 3]: In 2022, LAHSA changed its operational policy and restricted access to its large Time Limited Subsidy program to prioritize shelter programs that it oversees.
[Note 4]: Participants in the "Housing Pipeline" include ones who have been referred to a permanent housing program and are waiting for approval, or who have been approved and are looking for a suitable rental unit. 20B
76 Proposal Submittal (continued):

Vendor Name: Harbor Interfaith Services, Inc.

Implementation Plan:

In the space below, please describe in detail the methodology you will be utilizing to conduct the scope of work associated with the Interim Housing Program as described in this RFP, In your response, please describe the program design, resources you will leverage and methods you will use (including staffing) to meet the Key Performance Indicators listed in the RFP.

Please see attached
21 77
Implementation Nan: In the space below, please describe in detail the methodology you will be utilizing to conduct the scope of work associated with the Interim Housing Program as described in this RFP, In your response, please describe the program design, resources you will leverage and methods you will use (including staffing) to meet the Key Performance Indicators listed in the RFP.

Harbor Interfaith Services (HIS) will be able to provide all the scope of work requirements on "Day 1" of the contract.

The creation of the Implementation Plan was completed under the current contract and continues to be a guideline for Interim Housing Operations. This plan was developed by HIS Management at the start of program operations and will continue to be reviewed annually by the onsite program Director and HIS VP of Housing Programs for updates and revisions.

The current key staff will remain assigned to this contract, providing continued care for the residents:
• Program Director: Mr. Aaron Street (working Monday through Friday, and on call after work week hours and on weekends).
• Case Managers: Ms. Samantha Rodriguez (working Tuesday through Saturday) and Mr. Peter Hwang (working Sunday through Thursday), providing case management services seven days a week.

Agreements with our three vendors will be formalized upon contract award.

Harbor Interfaith has served as the Service Planning Area (SPA) 8/South Bay Coordinated Entry System (CES) lead agency for all three populations — Individuals, Families, and Transitional Age Youth (TAY) — since the inception of these system in Los Angeles County starting in 2013. Our responsibilities as being the SPA lead include having a complete understanding of all the resources available so we can share that knowledge with all the service providers working with our unhoused South Bay neighbors. This includes resources and the eligibility guidelines from programs administered through LAHSA, various Los Angeles County Departments, Homeless Initiative Office, HUD, and our cities and South Bay Cities Council of Government partners. Our experience includes having worked extensively with the Los Angeles County Development Authority (LACDA) and Housing Authority of the City of Los Angeles (HACLA) . This "housing authority" understanding is important because of their historically onerous procedures and long processing times. We always ensure our clients are well-prepared for all the steps needed for the approval of a housing voucher in which they are matched.

Program Eligibility. HIS have developed a Policies and Procedure Manual specific to the City of Torrance's 3290 program that we utilize as guidelines for daily operations and will ensure the program is open to all eligible populations.

While there is greater flexibility on who can be prioritized for this temporary housing than with other locally LAHSA and DHS-funded programs, we will remain mindful to lift up Housing First principles and submit for consideration higher acuity individuals who welcome services. HIS continues to strive to strike a balance with the City's goal of placing people with a likelihood of permanent housing success with the housing resources available at a given time, knowing that long term housing vouchers typically are only available for those who are chronically homeless with a high acuity. Toward the end of each contract period, we will propose applicable updates to the Policies and Procedures Manual based on the next year's operational funding source to ensure any special entry criteria is met.

Referrals Process. A policy for accepting referrals is included in the Policies and Procedures Manual. It will identify a broad list of who can make referrals from within the City of Torrance with its concurrence, as well as all the CES outreach teams and partners. The mechanism for making such referrals, including what information is needed, will be established to ensure participant confidentiality.

The City of Torrance's three outreach staff continue to compile a prioritized list of clients to move into the 3290 program. When an unhoused person comes to 3290 asking about services, they are given the City of Torrance's "Homeless Outreach Brochure" so they can connect with the City's outreach staff. We welcome the City's continued engagement with the Torrance faith community and the general public through its weekly online newsletters and website informing them to contact its outreach staff when encountering unhoused individuals. We also fold in LAHSA's Homeless Engagement Team (HET) and PATH outreach teams so they are aware of any openings and can add to the 21A
78 Implementation Plan: In the space below, please describe in detail the methodology you will be utilizing to conduct the scope of work associated with the Interim Housing Program as described in this RFP. In your response, please describe the program design, resources you will leverage and methods you will use (including staffing) to meet the Key Performance Indicators listed in the RFP.

Harbor Interfaith Services (HIS) will be able to provide all the scope of work requirements on "Day 1" of the contract.

The creation of the Implementation Plan was completed under the current contract and continues to be a guideline for Interim Housing Operations. This plan was developed by HIS Management at the start of program operations and will continue to be reviewed annually by the onsite program Director and HIS VP of Housing Programs for updates and revisions.

The current key staff will remain assigned to this contract, providing continued care for the residents:
• Program Director: Mr. Aaron Street (working Monday through Friday, and on call after work week hours and on weekends).
• Case Managers: Ms. Samantha Rodriguez (working Tuesday through Saturday) and Mr. Peter Hwang (working Sunday through Thursday), providing case management services seven days a week.

Agreements with our three vendors will be formalized upon contract award.

Harbor Interfaith has served as the Service Planning Area (SPA) 8/South Bay Coordinated Entry System (CES) lead agency for all three populations — Individuals, Families, and Transitional Age Youth (TAY) — since the inception of these system in Los Angeles County starting in 2013. Our responsibilities as being the SPA lead include having a complete understanding of all the resources available so we can share that knowledge with ail the service providers working with our unhoused South Bay neighbors. This includes resources and the eligibility guidelines from programs administered through LAHSA, various Los Angeles County Departments, Homeless Initiative Office, HUD, and our cities and South Bay Cities Council of Government partners. Our experience includes having worked extensively with the Los Angeles County Development Authority (LACDA) and Housing Authority of the City of Los Angeles (HACLA) . This "housing authority" understanding is important because of their historically onerous procedures and long processing times. We always ensure our clients are well-prepared for all the steps needed for the approval of a housing voucher in which they are matched.

Program Eligibility. HIS have developed a Policies and Procedure Manual specific to the City of Torrance's 3290 program that we utilize as guidelines for daily operations and will ensure the program is open to all eligible populations.

While there is greater flexibility on who can be prioritized for this temporary housing than with other locally LAHSA and DHS-funded programs, we will remain mindful to lift up Housing First principles and submit for consideration higher acuity individuals who welcome services. HIS continues to strive to strike a balance with the City's goal of placing people with a likelihood of permanent housing success with the housing resources available at a given time, knowing that long term housing vouchers typically are only available for those who are chronically homeless with a high acuity. Toward the end of each contract period, we will propose applicable updates to the Policies and Procedures Manual based on the next year's operational funding source to ensure any special entry criteria is met.

Referrals Process. A policy for accepting referrals is included in the Policies and Procedures Manual. It will identify a broad list of who can make referrals from within the City of Torrance with its concurrence, as well as all the CES outreach teams and partners. The mechanism for making such referrals, including what information is needed, will be established to ensure participant confidentiality.

The City of Torrance's three outreach staff continue to compile a prioritized list of clients to move into the 3290 program. When an unhoused person comes to 3290 asking about services, they are given the City of Torrance's "Homeless Outreach Brochure" so they can connect with the City's outreach staff. We welcome the City's continued engagement with the Torrance faith community and the general public through its weekly online newsletters and website informing them to contact its outreach staff when encountering unhoused individuals. We also fold in LAHSA's Homeless Engagement Team (HET) and PATH outreach teams so they are aware of any openings and can add to the 21B
79 physical health doctor is available to provide consistent, ongoing primary physical health care, and psychiatric care is provided three of the four weeks each month to support our residents' mental health needs. Residents with medical insurance often formally enroll with Venice Family Clinic to further receive additional care and referrals to specialized medical services as needed.

Case Management, Housing Navigation. and Connection to Existing Services. HIS will provide all the tasks detailed in the REP by first determining what services each uniquely need and then ensuring these are included in their Housing and Services Plan. These will include: getting them "document ready" by helping them attain all the necessary formal documents they need to apply for permanent housing (e.g., government identification, Social Security card, etc.), and ensuring they have ready access to all the other services they need while residing at 3290 (e.g., medical needs, employment needs, substance use disorder needs, etc.). In addition, they will perform all the "housing navigation" functions that include: identifying the housing programs in which they qualify, assisting with completing their housing application(s), providing transportation as needed to critical appointments, and working with the applicable housing provider or landlord to ensure a smooth transition into their new permanent housing setting. These services will all be offered using the principles of Housing First, trauma informed care, and cultural humility.

Through our vast CES network connections, referrals for residents who qualify for mainstream resources to increase their income will be made. For SSI and SSDI, we will tap into DHS' CBEST program (Countywide Benefits Entitlements Service Team). Benefits offered through the LA County Department of Public Social Services (DPSS), such as General Relief and CalFresh (i.e., food stamps) will also be considered. Enrollment in the County's Shallow Subsidies program will be made for those who qualify.

HIS recognizes some of the newly enrolled 3290 residents will already be connected with a case manager from another program. Examples include participants who are working with Torrance outreach staff or a PATH outreach/case worker.

We will work collaboratively with these assigned staff for as long as they are able to stay connected with the residents.

We also acknowledge that depending on the program they are working under, many may only be able to provide a "warm handoff." In all situations, case workers funded through this contract will assume the lead primary role, ensuring program procedures are consistently maintained.

The case managers' primary role is to offer services and permanent housing options that fit the residents' unique needs.

Over the years, being the SPA 8 CES lead organization, we have nurtured collegial and respectful working relationships with homeless-related organizations, having strong ties with over 50 agencies that provide services throughout the South Bay. We have also developed a relationship with the City of Torrance's Community Development Department's housing specialist, connecting Torrance unhoused neighbors with special housing vouchers offered through this office such as with the recent Housing Stability Voucher and past Emergency Housing Vouchers programs.

Site Operations and Oversight. HIS team will provide all the services enumerated in the RFP. Below is a description of how some key tasks will be accomplished. We invite questions about the other services during the RFP Interview phase.

Coordinating with Donations and Volunteers. HIS appreciates volunteers who want to offer their time and talents to enhance our program. We organize their involvement through our agency's special coordinator dedicated to 3290, Mrs. Nancy Wilcox. With 14 years working in the homeless sector and having completed well over 300 hours of specialized homelessness training, Mrs. Wilcox first provides an orientation on engaging with program participants.

Confidentiality and respect are emphasized, along with being trauma-informed. Working with the program manager, she oversees the volunteers while onsite. Donations are accepted at the site or left at the special donations box located in the lobby of City Hall. Since 3290 first became operational, we have worked with local organizations and businesses, the faith community, and community members to solicit donations such as toiletries and seasonal clothing needs like jackets and sweatshirts. Mrs. Wilcox, in partnership with the City of Torrance and HIS, created the Torrance Faith Homelessness Collaborative, which in part provides donations year-round, along with special meals on a nearly monthly basis.

Referring participants to a medical facility or clinic. All staff will be trained on the protocol for treating resident injuries or illnesses. Minor injuries will be treated onsite, but any major emergency will trigger a call to "911." Illnesses will 21C
80 physical health doctor is available to provide consistent, ongoing primary physical health care, and psychiatric care is provided three of the four weeks each month to support our residents' mental health needs. Residents with medical insurance often formally enroll with Venice Family Clinic to further receive additional care and referrals to specialized medical services as needed.

Case Management, Housing Navigation, and Connection to Existing Services. HIS will provide ail the tasks detailed in the RFP by first determining what services each uniquely need and then ensuring these are included in their Housing and Services Plan. These will include: getting them "document ready" by helping them attain all the necessary formal documents they need to apply for permanent housing (e.g., government identification, Social Security card, etc.), and ensuring they have ready access to all the other services they need while residing at 3290 (e.g., medical needs, employment needs, substance use disorder needs, etc.). In addition, they will perform all the "housing navigation" functions that include: identifying the housing programs in which they qualify, assisting with completing their housing application(s), providing transportation as needed to critical appointments, and working with the applicable housing provider or landlord to ensure a smooth transition into their new permanent housing setting. These services will all be offered using the principles of Housing First, trauma informed care, and cultural humility.

Through our vast CES network connections, referrals for residents who qualify for mainstream resources to increase their income will be made. For SSI and SSDI, we will tap into DHS' CBEST program (Countywide Benefits Entitlements Service Team). Benefits offered through the LA County Department of Public Social Services (DPSS), such as General Relief and CalFresh (i.e., food stamps) will also be considered. Enrollment in the County's Shallow Subsidies program will be made for those who qualify.

HIS ►ecognizes some of the newly enrolled 3290 residents will already be connected with a case manager from another program. Examples include participants who are working with Torrance outreach staff or a PATH outreach/case worker.

We will work collaboratively with these assigned staff for as long as they are able to stay connected with the residents.

We also acknowledge that depending on the program they are working under, many may only be able to provide a "warm handoff." In all situations, case workers funded through this contract will assume the lead primary role, ensuring program procedures are consistently maintained.

The case managers' primary role is to offer services and permanent housing options that fit the residents' unique needs.

Over the years, being the SPA 8 CES lead organization, we have nurtured collegial and respectful working relationships with homeless-related organizations, having strong ties with over 50 agencies that provide services throughout the South Bay. We have also developed a relationship with the City of Torrance's Community Development Department's housing specialist, connecting Torrance unhoused neighbors with special housing vouchers offered through this office such as with the recent Housing Stability Voucher and past Emergency Housing Vouchers programs.

Site Operations and Oversight. HIS team will provide all the services enumerated in the RFP. Below is a description of how some key tasks will be accomplished. We invite questions about the other services during the RFP Interview phase.

Coordinating with Donations and Volunteers. HIS appreciates volunteers who want to offer their time and talents to enhance our program. We organize their involvement through our agency's special coordinator dedicated to 3290, Mrs. Nancy Wilcox. With 14 years working in the homeless sector and having completed well over 300 hours of specialized homelessness training, Mrs. Wilcox first provides an orientation on engaging with program participants.

Confidentiality and respect are emphasized, along with being trauma-informed. Working with the program manager, she oversees the volunteers while onsite. Donations are accepted at the site or left at the special donations box located in the lobby of City Hall. Since 3290 first became operational, we have worked with local organizations and businesses, the faith community, and community members to solicit donations such as toiletries and seasonal clothing needs like jackets and sweatshirts. Mrs. Wilcox, in partnership with the City of Torrance and HIS, created the Torrance Faith Homelessness Collaborative, which in part provides donations year-round, along with special meals on a nearly monthly basis.

Referring participants to a medical facility or clinic. All staff will be trained on the protocol for treating resident injuries or illnesses. Minor injuries will be treated onsite, but any major emergency will trigger a call to "911." Illnesses will 210
81 Challenges and Approach
In the space below, please describe in detail the challenges you anticipated in achieving the scope of work associated with the Interim Housing Program as described in this REP and how you intend to approach those challenges. In your response, please describe Torrance's unique homeless population and your specific approach to meet the challenges of this unique homeless population Please see attached
22 82
be considered on a case-by-case basis for severity, with transportation to a clinic or hospital arranged as needed.

Accidents will be documented, and the City of Torrance will be informed of them. Appointment to the weekly health services provided onsite by the Venice Family Clinic will also be made as appropriate.

Establishing a housekeeping and maintenance plan. Custodians will have a set cleaning schedule covering all the common areas. In addition to cleaning the showers and toilets every 2 hours, they will frequently wipe down commonly touched surfaces such as door handles, continuing to follow LA County Department of Health COVID-19 protocols as a preventative measure. Residents are encouraged to keep their units clean and can check out washing supplies. They can also request the assistance of a custodian to help them with larger cleaning projects.

Complying with all government laws, policies. All our interim housing sites operate under all the applicable Federal, State and local laws, ordnances, and procedures. We also follow LAHSA's Interim Housing Guidelines as well. Since the start of the COVID-19 pandemic, we have operated our shelters under the strict protocols set forth by the Los Angeles Department of Public Health. We also are respectful of local City of Torrance laws that apply to the grounds surrounding 3290 such as Ordinance 45.1.8 ("Closure of Civic Center Grounds").

Program Exit, Grievance, and Termination Policies. Program exit policies and procedures will be formalized and incorporated into the Policy and Procedures manuals following LAHSA's Interim Housing Exit and Termination Standards.

While we will communicate expectations with the residents on length of stays, we will also be sensitive to factors that are out of their control which may delay their exit. Examples include the time it takes to get approvals from the housing authorities and the severe lack of affordable housing units. Residents are expected to make progress on the steps outlined in their Housing and Services plan, but we also understand that those still suffering with severe trauma will likely need more time to become stable and feel safe before significant progress can be accomplished.

HIS has a grievance policy used in all of its programs. This follows all the guidance dictated by LAHSA. In addition, it has established protocols for ensuring the safety of all the residents and staff.

We have established protocols for situations where a resident's behavior is deemed unacceptable or a risk to the safety of other participants or staff. Staff is trained in de-escalation techniques, with security officers also receive formal crisis intervention training to provide support. The resident(s) is asked to go back to their unit to calm down and rethink the situation that prompted the situation. The Program Manager or case worker will have a follow-up conversation with them that day to understand their concern or frustration and offer ways to positively move forward.

When a resident's behavior has been inappropriate on numerous occasions, he or she is asked to sign a 30-day Behavioral Contract. This allows time to modify their behavior, with the understanding there are consequences for repeated offenses including being asked to exit the program.

Physical violence or bullying toward another resident or staff member will not be tolerated and triggers the immediate exit from the program, according to the House Rules. Behavior due to repeated drug or alcohol use while onsite is prohibited, are also potential grounds for exiting. Units are checked periodically for contraband and at the discretion of the Program Director. When anyone enters the gated facility, security "wands" them and asks that they empty their pockets and searches any personal belongings upon entry. Live security cameras feeds are constantly monitored by the security staff. A security guard will also patrol the immediate area around the fenced venue to ensure residents are not loitering, as well as discouraging others from the community from doing so.

We understand that living in this setting can be frustrating for some, with rules that some find challenging to follow such as the curfew hours. Monthly resident meetings are held, providing a safe environment where they can raise concerns candidly without any reprisal. Only through open and respective dialog can we listen to concerns before discussing meaningful ways to address them.

Records, Forms, and Record Keeping Requirements. We have policies and procedures that meet all of these RFP requirements. All of the program records and required documentation for participant files are already maintained under the current contract and we will continue to do so under the new contract. As previously noted, updates to HMIS with participant forms and case notes are made according to LAHSA's procedural timeframe. Please note that LAHSA is in the process of developing a new CES assessment. Until that is finalized, we will continue to use the older assessment. 21E
83 Challenges and Approach. In the space below, please describe in detail the challenges you anticipated in achieving the scope of work associated with the Interim Housing Program as described in this RFP and how you intend to approach those challenges. In your response, please describe Torrance's unique homeless population and your specific approach to meet the challenges of this unique homeless population Our understanding of homelessness in the City of Torrance is extensive. According to the 2024 Greater Los Angeles Homeless Count, 153 individuals were found living unsheltered in Torrance. This reflects a decrease from previous years, with 166 individuals counted in 2023, 192 individuals counted in 2022 and 188 in 2020. Despite this decline, the City of Torrance has experienced significant fluctuations in unsheltered homelessness among South Bay municipalities.

Vehicular homelessness has been a predominant factor in these changes.

When 3290 initially opened, the City was very intentional on which unhoused persons it wanted to invite to move off the streets and into the new facility. Of the original cohort, unhoused persons were previously living at these locations, reflecting the emphasis given to those in park encampments:

Location #
Parks 24
Civic Center 2
Mall 3
Railroad Tracks 2
Vehicles 9
The vulnerability of this group is also reflected in the following statistics:
• Average resident age: 50 years old
• Average number of years homeless: 8.4 years, with a cumulative number of years being 355 years without a permanent place to call home.
• 95% met HUD's definition of "chronically homeless."
The City continued to prioritize "high acuity" individuals who are traditionally living on the streets or in tents, rather than in vehicles. More recently, as the Homeless Count results have shown, there are now fewer people living on the streets because of the success of the City of Torrance's extensive homelessness efforts. In the past year, more individuals living in vehicles have moved into 3290 as a vacant bed becomes available. While these individuals generally do not have as many challenges as the higher acuity unhoused, they nevertheless have suffered the trauma from being homeless and each requires specialized care. Some need financial assistance to maintain their vehicle or pay for their vehicle's registration. As previously mentioned, we will work with local sources of "client aid" and with the City to assist with these specialized needs as applicable.

The following lists particular challenges we have identified and our approach to mitigating them A resident is asked to exit the program. This situation is explained above.

A resident wants to exit the program prematurely before he or she has moved into permanent housing. In some cases, residents do not feel comfortable staying indoors in an interim housing program. While there can be many reasons for this, we council them on each challenge they are having and provide an alternative way of assessing their situation. Discussions about their safety are emphasized. In the end, it is the resident's choice to exit prematurely.

To the extent possible, we will offer an alternative housing option when one is available. Participants who exit will be placed on the waiting list so if they change their mind in the near future, they will be able to reenter the program.

Alcohol or drug use. While drugs and alcohol use are not allowed within the site, we do not monitor residents when they are outside the fenced area. When alcohol or drug use is determined, we first want to ensure their immediate health and safety. More frequent check-ins are made and if their health is deemed to be compromised, they are 22A
84 transported to a clinic or hospital. Their case manager will provide counseling on this behavior and using harm reduction techniques, encourage the reduction of these substances. Referrals to treatment programs will be suggested. We plan on having AA/NA meetings onsite or referring residents to conveniently located meetings at venues such as nearby local houses of worship or other locations.

Providing engaging activities for the residents. Residents will have free time while in the interim housing program. We already offer a weekly "game day" and faith devotional sponsored by a local church. Another church brings volunteers to assist the residents on how to get the most out of their smartphone. Additional plans include offering onsite activities such as art projects, gardening, a library and life skills classes, all based on the residents' interests.

Welcoming pets. We know pets are like family members, especially to people experiencing homelessness and not allowing them is a major barrier to people accepting an invitation to enter into interim housing. Our pet policy is conveyed to candidates considered for program entry, reassuring them that their furry friends are welcomed. The policy ensures the safety of the pets, other residents and staff, while being sensitive to neighborhood concerns.

Community member concerns. We know some community members and businesses will have concerns, especially those within proximity to an interim housing program. To mitigate these, we welcome conversations to listen to their worries and then explain how we operate our program. The only lasting remedy to address their concerns is to show we operate a safe and clean program. We want to acknowledge the City's very proactive and extensive continuing outreach to the immediate and broader Torrance community, including at venues such as City Councilperson's district meetings, homeowners associations, and other local gatherings.

Staff turnover. While our compensation package is at industry standards, we are in a time where job opportunities are plentiful. When a RA or Custodian leaves, we can secure a temporary replacement within 24 hours through our subcontractor partner First Rate Staffing. Other positions are filled by hiring new staff. Harbor Interfaith has an excellent reputation and historically attracts strong candidates. Once onboard they will be mentored by senior program staff. If a key opening arises such as Program Manager, a senior HIS staffer will temporarily fill this position until a replacement is found.

Limited unit vacancies. Despite a limited number of affordable housing options, HIS has consistently met its performance targets with its housing programs such as Time Limited Subsidies (formerly known as Rapid Re-Housing). We leverage programs such as PATH's "Lease Up" and landlord incentives to find housing opportunities. By helping residents set realistic expectations, we have been successful in minimizing the number of clients who are "especially choosy" about selecting a permanent housing unit.

Maintaining client confidentiality. The RFP calls for sharing client records with the City. While we respectfully understand why staff wish to review them, we are very sensitive about preserving the confidentiality and HIPAA rights of the residents. In our other programs such as the Pallet Shelter-Redondo Beach, we provide a one-line summary of each resident identifying them by first name and last initial, noting progress or challenges with their Housing and Stability Plan. During the RFP Inte►view phase, we welcome a dialog on this so a reporting mechanism can be created that meets both of our needs.

Providing Crisis Intervention training to the security staff. The RFP indicates the requirement for the security staff to complete LAHSA's designated training on this topic. LAMA is currently not offering this course, although it is still listed in its course offerings. When it is available, the class size will be limited, delaying the timeliness of the security staff to complete it. In addition, the proposed FY25-26 Measure A budget defunds LAHSA's training program. Since the budget will not have been approved by this grant application's submission deadline, we are uncertain about the course availability and may recommend that a comparable online course be substituted with the City of Torrance's approval.
228
85 Leveraging
Describe your organization's experience in successfully using and leveraging City of Los Angeles, County of Los Angeles, State of California, or federal funds as they relate to the activities in the proposal as well as the use of HM1S, Please specify your experience using CoC Flex Funds.

Please see attached
23 86
Leveraging. Describe your organization's experience in successfully using and leveraging City of Los Angeles, County of Los Angeles, State of California, or federal funds as they relate to the activities in the proposal as well as the use of HMIS. Please specify your experience using CoC Flex Funds.

Harbor interfaith Services (HIS) has a proven track record of successfully managing and leveraging City of Los Angeles, County of Los Angeles, State of California, and federal funding to support a range of housing, homeless services, and supportive programs. Our expertise spans across multiple funding sources, including Continuum of Care (CoC) grants, Emergency Solutions Grants (ESG), Homeless Housing, Assistance, and Prevention (HHAP) funds, Community Development Block Grants (CDBG), and Permanent Supportive Housing (PSH) funds, among others. These funds have been essential in expanding the program, increasing housing stability, and providing comprehensive wraparound services.

HIS has successfully used CoC Flex Funds to provide direct assistance to clients facing financial barriers to housing stability. Our case managers utilize these funds to cover move-in costs, rental arrears, security deposits, emergency hotel stays, and essential household items. The flexibility of these funds allows us to quickly address client needs and prevent homelessness before it escalates into a long-term crisis. LAHSA has other funds that may be able to cover similar costs such as through its Problem Solving and Homeless Prevention programs. HIS has extensive experience requesting these, as well as client aid funds offered through SBCCOG.

HIS actively uses the Homeless Management Information System (HMIS) to ensure accurate data tracking, reporting, and compliance with funding requirements. Our case managers, housing navigators, and program staff are trained in HMIS data entry, outcome tracking, and service coordination, allowing for real-time monitoring of client progress and program effectiveness. This system enables HIS to:
• Maintain compliance with city, county, and federal funding requirements. • Track program performance and participant outcomes to ensure funding is used effectively. • Coordinate services across multiple programs, reducing duplication and improving client care. • Generate reports for funders, stakeholders, and policy decision-makers to advocate for additional resources.

In addition, we follow all of the LAHSA HMIS standards to ensure the timeliness of creating and maintaining case files on all the residents.

Through efficient fund management, strategic partnerships, and rigorous data tracking, HIS ensures that government funding is maximized to create lasting impact for individuals and families in need. Our ability to successfully leverage, manage, and report on public funding makes us a trusted partner in the effort to end homelessness in Los Angeles County.
23A
87 Proposal Submittal (continued):

Vendor Name: Harbor Interfaith Services, Inc.

References:

Please supply the names of companies/agencies for which you recently supplied comparable goods/services as requested in this RFP. A minimum of four (4) references is required; additional references are optional.

References from public agencies are preferred. Do not include the City of Torrance as a reference for this RFP.

Name of Company/Agency: City of Redondo Beach I City Attorney's Office Street Address: 415 Diamond Street
City:

State, Zip Code: Redondo Beach, CA 90277
What Product/Service did you provide
to this Company/Agency? (Please
include Contract Term, Funder Name,
and Program Name)
services: Operator of Pallet Shelter Project
Contract Term: July 1, 2024 to June 30, 2025
of
nd
Re
o
o
p
n
e
d
a
o
ch
Bea
pa
ch
ilet
&
S
D
he
rtment of Health Services
P
Fund
ra
er
m
N
N
ame
am
:
8 C. y
edo
d
Name of Person to Contact: Joy Abaquin Ford
Phone Number of Contact: (310) 697-3056
Email Address of Contact: [email protected]
_
2 Name of Company/Agency: Los Angeles Homeless Services Authority (LAHSA) Street Address: 707 Wilshire Blvd., 10th Floor
City, State Zip Code: Los Angeles, CA 90017
What Product/Service did you provide
to this Company/Agency? (Please
include Contract Term, Funder Name,
and Program Name)
Services: Interim Housing Operator
Contract Term: July 1, 2020 to June 30, 2025
Funder Name: Los Angeles Homeless Services Authority (LAHSA) Program Name: A Bridge Home (ABH) San Pedro
Name of Person to Contact: Va Lecia Adams Kellum, Ph.D.

Phone Number of Contact: 213-507-4906
Email Address of Contact: [email protected] r
Name of Company/Agency: L.A. County Supervisor Janice Hahn . Fourth District Street Address: 12720 S. Norwalk Blvd. 7th Floor
City, State Zip Code: Norwalk, CA 90650
What Product/Service did you provide
to this Company/Agency? (Please
include Contract Term, Funder Name,
and Program Name)
Services: Housing Navigation, Outreach, Support Services, Permanent Housing Placement and Advocacy.

Current Contract Term: July 1. 2024 to June 30, 2025
Funder Name: County of Los Angeles
Program Name: Harbor Interfaith Services
Name of Person to Contact: Ivan Sulic, Deputy
Phone Number of Contact: (213) 705-3063
Email Address of Contact: [email protected]
24 88
4 Name of Company/Agency: Los Angeles County Department of Health Services Street Address: 655 S. Maple Ave.

City, State Zip Code: Los Angeles, CA 90014
What Product/Service did you provide
to this Company/Agency? (Please
include Contract Term, Funder Name,
and Program Name)
Services: Interim Housing Operator, Access, Referral and Engagement Current Contract Term: July 1, 2024 to June 30, 2025
Funder Name: Department of Health Services (DHS)
Program Name: Interim Housing
Name of Person to Contact: Rasheena Buchanan
Phone Number of Contact: (213) 376-8925
Email Address of Contact: [email protected]
25 89
Proposal Submittal (continued):

Vendor Name: Harbor Interfaith Services, Inc.
26 0 Yes ❑ No Did you include References?
RFP Submittal Requirement and Acknowledgement
Vendors are required to answer each of the questions listed below. You must indicate below that you have provided this information in your proposal submittal. You must attach additional sheets to your RFP submittal describing in detail the service you are proposing.

RFP Scope of Work Questions Indicate what page in your
proposal you have answered
this question.

Did you include a signed Affidavit Form with your RFP Submittal? 0 Yes ❑ No Did you include all addenda if any issued by the City? ❑ Yes ❑ No NIA
Did you include resumes of your Program Manager and other designated lead personnel described in Section 2.2 of the RFP? 0 Yes ❑ No

Have you included Proposed Alternative Language to City's Pro Forma Consulting Services Agreement (if applicable)
N/A ❑ Yes ®No
Page of our submittal
90 Proposal Submittal (continued):

Vendor Name: Harbor Interfaith Services, Inc.

RFP Submittal Requirement and Acknowledgement Continued Vendors are required to answer each of the questions listed below. You must indicate below that you have provided this information in your proposal submittal. You must attach additional sheets to your RFP submittal describing detail the serviceyou are proposing.

RFP Scope of Work Questions

Indicate what page in your
proposal you have answered
this question.

Please indicate your price to provide monthly services as indicated in this RFP

$ 142,508.33 /Month

Did you attach additional sheets to answer the Background and Recent Experience with Similar Projects, Implementation Plan, Challenges and Approach, and Leveraging questions of this RFP?

21 Yes ❑ No

MB, 21 A-E, 22 A-B. 23A

Please indicate if you comply with the LAHSA SRS, Federal, and State Requirements included in this RFP.

Yes, we are in compliance
and have filled at the forms
attached to this RFP
0 No, we are not in
compliance

Price proposal submittal to complete the work described in this RFP

1,710,000.01

27 91
Price Proposal Cost Breakdown To Provide the Services Required in this RFP The tAHSA established bed rate for 3290 is $116/bed/day: $1 .693,600/yr. The proposer's administrative cost may not exceed 10% of the contract cost. Administrative costs are limited to expenses directly related to the operations of the site. Wages must meet/exceed the City of Los Angeles Living Wage Ordinance: currently $16.78 per hour with health benefits of $1.25 per hour, or $18.03 per hour if health benefits are not provided. If proposal exceeds bed rate, provide justification for total price proposal. Please attach additional rows/sheets as needed.

Personnel
Staff Position Title Hourly
Base
Rate
FTE % Days/Week HoursPNeek Payroll
Taxes
Fringe
Benefits
Total Weekly
Wage and
Benefits
Subcontracted?
IY or N)
Description of Position
Program Manager $36.05 1 5 40 5167.46 $356.17 $1,985.23 N Ploprarn and staff oversight Case Manager $25.00 1 5 40 $100.00 $190.00 $1,290.00 N Case Harusgementh-lousing placement Case Manager $25.00 1 5 40 $100.00 $190.00 $1,290.00 N In Case Management and Modem Placental Other Direct
Participant Services
staff (if applicable)
Security $32.00 8 7 40 $8,707.69 Y i spud ram 2 guenls /pm tt graveyerdf24/ws day Custodial/Janitorial $21.00 2 7 40 $168.00 $235,20 $2,083.20 N Facility maintenance and upkeep Resident Aide $21.00 6 7 40 $470.40 $658.56 $5,832.96 N Support /manage day to dey client needs Non-Personnel
Category Yearly Cost Subcontracted? (Y or N) Description Meals
$321,000 Y three meals per dayR days per week
Utilities
$24,000 N Cost of on site utilitiy services
Trash
$12,000 N Monthly cost for trash services
Insurance
$12,000 N Liability/Workers Comp Insurance
Transportation
$4,200 N Client transportation to appts.

Administrative Expenses (cannot exceed
10%) $155,463.64 N Administrative Expenses
28 ** Harbor Interfaith will leverage the Administrative Expenses to ensure Budget in aligned with total budget availbie. *** Attached please find the full budget detail, (Pages 21 A, B, C) 92 Daily Bed Rate
per Resident
$117.13
Total First Year Cost
$1,710,100.01
Budget Justification
We have included our budget for your consideration:
28A
Staffing Level
HIS-Level Staffing Level
In our grant application, we included two budget sheets:

1. The "Price Proposal Cost Breakdown to Provide the Services Required in this RFP" included in the RFP. Please note that while we filled in the costs associated with the staff positions and non-personal categories for the stated categories, it does not detail our entire budget.

2. The "Proposed Operating Budget: 2025-2026" enumerates all of our costs. Please note that we included additional non-personal categories and provided more line-item details than in the other budget sheet.

Below are additional notes for some of the line items that did not fit on the table. We invite your budget clarification questions during the Interview phase.
• HIS Staff Costs. These are based on Los Angeles industry standards using our comparable contracts with LAHSA and DHS for Interim Shelter staff.
• Sub-Contractor Costs. Their costs are based on our current contracts to provide these services at our Interim Housing sites.
• Case Manager/Intake-Case Manager. They provide all the case management and housing navigation for the residents. Working under the supervision of the Program Director, their duties include the tasks outlined in the following sections of the RFP's Technical Requirements: "Intake and Assessment," "Housing Stabilization," "Case Management, Housing Navigation, and Connection to Existing Service," "Program Exit, Grievance, and Termination Process," and "Records, Forms, and Record Keeping Requirements." • Resident Aides (RA): RAs assist the residents with their daily living needs. They also help the case managers during the intake process by ensuring new residents have the linens, towels, and toiletries they need, and offer to wash their clothes. With the Program Director and case managers onsite during the Sunday-Saturday Day shift, we feel only 1 FTE RA is needed to save on overall costs. The Evening and Night RA shift staffing will have 2 FTEs all seven days of the week as it is under the current contract, enhancing the minimum of one service staff member called out in the RFP. This will ensure the ready availability to meet needs of the 40 residents, as well as providing staff to address any problems occurring during these other two shifts. • Security and Meals Costs. HIS will use third party vendors to provide three hot meals a day and 24-hour site security year-round (including holidays). Our subcontractor providing security, Black Knight, is sensitive about the staff it assigns to work with the unhoused people at our interim housing programs. • Custodian services will be provided 7 days a week during the Day and Evening shifts. These FTEs will have staggered schedules so there are 1-2 staff during these shifts. • Administrative Costs. For this contract, our administrative fee of 10% is being applied.

We appreciate the opportunity to provide operational services for a second or third year. Toward the end of each contract year, we would like the opportunity to revisit the next year's budget to update it should there be any costs changed, such as the cost for food and security.
93 VENDOR NAME: Harbor Interfaith Services Inc 2025-2026 PROGRAM: 3290 Temporary Village Operations DATE: 03/03/2025 PROPOSED OPERATING BUDGET: 2025-2026
3290 Temporary Housing Village Operations
Description/Justificadon
12 Month Budget (Include a descriphorguslification for each Hem, including key iesponsiblUties uses FTE * Mos Annual Sala Coats for each . , — item & cost calculations for all line items.

Personnel
1 FTE Program Director 1.00 12 3 75,000.00 3 75,000.00 Administrative oversight and staff supervision 1 FTE Case Manager and 1FTE Intake/Case Manager 2.00 12 $ 52,000.00 $ 104,000.00 Case Manager Please see narratives for position description 2 FTE Custodian 2.00 12 $ 43,680.00 $ 87,360.00 Ensures the cleanliness and maintenance of facility 4 FTE Resident Aide 4.00 12 $ 43,680.00 $ 174,720.00 Manage day_to day client needs, assist with intake & client transportation 2 PTE Resident Aide 2.00 12 $ 34,944.00 $ 69,888.00 Manage day to day client needs, assist with intake & client transportation FTE/Salaries Subtotal 11.00 $ 510,968.00
Taxes / Employee Benefits ft 24% . $ 122,632.32 I
Subtotal Salaries & Employee Benefits
upplles
$ 633,600.32
Client assistance I facility suppieS 5 9,195.95 OTC medication medical supplies hygiene supplies, paper towels, napkins, c•-illis.

Food $ 321,200.00 3 meals for 40 clients i.E. $22.00 per day Linens/Laundry $ 6,040.10 Sheets. wash clothes. towels, blankets. laundry bag and laundry bag rack.

Maintenance/Janitorial/Pest Control 5 25,000.00 Cleaning supplies, paper towels washing detergent, dish detergent, mops, brooms, repairs.

Office Supplies, Postage, Printing 9.600.00 Paper, ink, pens, folders.

Mileage/Pa^king/Transportation 4,200 DO employee mileage 70p/m chant transport/ $200 p/m for gas for company vehicle Telephone/Communications/IT , $ 30.000 00 IT, Cell/Communication. Equipment Lease Printer copier. etc.

Security (Monday-Friday) fp $32 p/h x 24 hours 5 00 12 $ 66.560.00 $ 332,800.00 (2) 8:30 am - 5 p m / (2) 4.30 pm - 1:00 am V2) 12:30 am - 9 am ($32/hour) Security 1,Sat/Suni yi $32 p/h x 24 hours 3.00 12 $ 40,000.00 S 120,000.00 . 2) 8:30 am 5 p m / (2)4:30 pm - 1:00 am / (2) 12:30 am - 9 am ($32/hour i Subtotal Services/Supplies
is
868,036.06
Furniture. Fixtures & Equipment S 15 000.00 Office and unit Furniture, Copier, Cell Phones Utilities 24,000.00 $2,000 per month X 12 months
Trash 12,000.00 $1,000 per month X 12 months
Insurance 12.000.00 51,000 per month X 12 months
Subtotal Lease & Utilities Costs
Costs 41
' 63,000.00
Subtotal Direct Cost $ 1,554,636.37
Administrative Coats

TOTAL BUDGET
$ 155,463.64
$ 1,710,100.01
10% of direct costs for indirect/admin (Harbor Interfaith intend to cover overage to ensure bud • et is a •Irted with amount available
16b
Services and
Lease &Ulla
Administrative
94 VENDOR NAME: Harbor Interfaith Services Inc. 2025-2026 PROGRAM: 3290 Temporary Village Operations DATE: 03/03f2025 PROPOSED OPERATING BUDGET: 2025-2025
3290 Temporary Housing Village Operations
DescdpNon/Justification
12 Month Budget (Include a Jazicrpaortefusliffcabon for each Item. includsng key responsibilities Expenses Fit * Mos Annual Salary Costs for each personnel item & cost calculations for all tine items.) Number of Beds:
bait' Operational Rate per Bed:

$117.13

95 REVISED
Proposal Submittal (continued):

Vendor Name: Harbor Interfaith Services, Inc
RFP Submittal Requirement and Acknowledgement Continued Vendors are required to answer each of the questions listed below. You must indicate below that you have provided this information in your proposal submittal. You must attach additional sheets to your RFP submittal describing in detail the service You areproposing.

RFP Scope of Work Questions Indicate what page in your
proposal you have answered
this question.

Please indicate your price to provide monthly services as indicated in this RFP
$ 148,609.66 /Month
Did you attach additional sheets to answer the Background and Recent Experience with Similar Projects, Implementation Plan, Challenges and Approach, and Leveraging questions of this RFP?
Fa Yes ❑ No

208, 21 A-E, 22 A-B, 23A
Please indicate if you comply with the LAHSA SRS, Federal, and State . Requirements included in this RFP.
2 Yes, we are in compliance
and have filled at the forms
attached to this RFP
❑ No, we are not in
compliance
Price proposal submittal to complete the work described in this RFP 1,783,316.01
27 96
Price Proposal Cost Breakdown To Provide the Services Required in this RFP The LAHSA established bed rate for 3290 is $116/bed/day: $1,693,600/yr The proposees administrative cost may not exceed 10% of the contract cost Administrative costs are limited to expenses directly related to the operations of the site. Wages must meet/exceed the City of Los Angeles Living Wage Ordinance' currently $16 78 per hour with health benefits of $1.25 per hour, or $18 03 per hour it health benefits are not provided. If proposal exceeds bed rate, provide justification for total price proposal. Please attach additional rows/sheets as needed.

Personnel
Staff Position Title Hourly
Base
Rate
FTE % DayslWeek Hours/Week Payroll
Taxes
Fringe
Benefits
Total Weekly
Wage and
Benefits
Subcontracted?
(Y or N)
Description of Position
Program Manager $36 05 1 5 40 $187.46 $356 17 $1,985 23 N Program and staff oversight Case Manager $25.00 1 5 40 $100.00 $190.00 $1,290.00 N Case ManagemenVHousing placement Case Manager $25 00 1 5 40 $100.00 $190.00 $1,290.00 N make Case Management and Hatistng Name( Other Direct
Participant Services
staff (if applicable)
Security $32.00 9 7 40 9,987.69 Y 1 guard tam 2 guards /pm 8 graveyard/241-.5 day Custodial/Janitorial $21 00 2 7 40 $168.00 $235.20 $2,083.20 N Facility maintenance and upkeep Resident Aide $21 00 6 7 40 $470.40 $658.56 $5,832.96 N Support /manage day to clay cSent needs Non-Personnel
Category Yearly Cost Subcontracted? (V or N) Description Meals
$321,000 Y three mea s per day/7 days per week
Utilities
$24,000 N Cost of on site utilitiy services
Trash
$12,000 N Monthly cost for trash services
Insurance
$12,000 N LiabilityNVorkers Comp Insurance
Transportation
$4,200 N Client transportation to appts.

Administrative Expenses (cannot exceed
10%) $155,463.64 N Administrative Expenses
28 " Harbor interfaith will leverage the Administrative Expenses to ensure Budget in aligned with total budget availble 4" Attached please find the full budget detail, (Pages 21 A, B, C) 97 Budget Justification
We have included our budget for your consideration:
28A
Daily Bed Rate Total First Year Cost 1 per Resident i Staffing Level HIS-Level Staffing Level $122.14 $1,783,316.01
In our grant application, we included two budget sheets:

1. The "Price Proposal Cost Breakdown to Provide the Services Required in this RFP" included in the RFP. Please note that while we filled in the costs associated with the staff positions and non-personal categories for the stated categories, it does not detail our entire budget.

2. The "Proposed Operating Budget: 2025-2026" enumerates all of our costs. Please note that we included additional non-personal categories and provided more line-item details than in the other budget sheet.

Below are additional notes for some of the line items that did not fit on the table. We invite your budget clarification questions during the Interview phase.
• HIS Staff Costs. These are based on Los Angeles industry standards using our comparable contracts with LAHSA and DHS for Interim Shelter staff.
• Sub-Contractor Costs. Their costs are based on our current contracts to provide these services at our Interim Housing sites.
• Case Manager/Intake-Case Manager. They provide all the case management and housing navigation for the residents. Working under the supervision of the Program Director, their duties include the tasks outlined in the following sections of the RFP's Technical Requirements: "Intake and Assessment," "Housing Stabilization," "Case Management, Housing Navigation, and Connection to Existing Service," "Program Exit, Grievance, and Termination Process," and "Records, Forms, and Record Keeping Requirements." • Resident Aides (RA): RAs assist the residents with their daily living needs. They also help the case managers during the intake process by ensuring new residents have the linens, towels, and toiletries they need, and offer to wash their clothes. With the Program Director and case managers onsite during the Sunday-Saturday Day shift, we feel only 1 FTE RA is needed to save on overall costs. The Evening and Night RA shift staffing will have 2 FTEs all seven days of the week as it is under the current contract, enhancing the minimum of one service staff member called out in the RFP. This will ensure the ready availability to meet needs of the 40 residents, as well as providing staff to address any problems occurring during these other two shifts. • Security and Meals Costs. HIS will use third party vendors to provide three hot meals a day and 24-hour site security year-round (including holidays). Our subcontractor providing security, Black Knight, is sensitive about the staff it assigns to work with the unhoused people at our interim housing programs. • Custodian services will be provided 7 days a week during the Day and Evening shifts. These FTEs will have staggered schedules so there are 1-2 staff during these shifts. • Administrative Costs. For this contract, our administrative fee of 10% is being applied.

We appreciate the opportunity to provide operational services for a second or third year. Toward the end of each contract year, we would like the opportunity to revisit the next year's budget to update it should there be any costs changed, such as the cost for food and security.
98 REVISED
VENDOR NAME: Harbor Interfaith Services Inc. 2025-2026
PROGRAM: 3290 Temporary Village Operations DATE: 0311012025 PROPOSED OPERATING BUDGET: 2025-2026
3290 Temporary Housing Village Operations
DescrIptionklustffication
(Include a descripriorvyastification for each item, including key responsibilities for each • :sonnet item & sett calculation* for all line items

12 Month Budget
Costs

FTE 6 Moo

Annual Sets

lee

Personnel
Services and
Leese & Utiliti
Administrative
1 FTE Program Director 1.00 12 1 75,000.00 5 75.000.00 Administrative oversight and staff supervision 1FTE Case Manager and 1 Fr E IrrlakeiCase ManEr 2 00 1.2 S 52,000.00 S 104.000.00 S 43.68E00 $ 87.360.00
Case Manager Please see narratives for position descriuLon 2 FTE Custodian 12 Ensures the cleanliness and maintenance of facility 4 FTE Resident Aide
F
,

4.00 12 5 43,680.00 $ 174 720.00 Manse day to day client needs assist with intake & dent transportation 2 PTE Resident Aide 2 00 12 S 34 944 00 Si 69.888.00
$ 510.166,00
Manage day to des client needs assist with intake & :dent transportation FTE/Salaries Subtotal. 11.00
Taxes I Employae Benefits lel 24% _ - - $ 122,632.33
Subtotal Salaries & Employee Benefits
VA I.!2
$ 633.600,32
11111.=
Client assistance r facility supplies $ s .1 95.95 OTC medication. medical supplies, hygiene supplies paper towels, napkins FiLlfisii
Food Si 321,200,00 3 meals tar 40 dents e $22.00 per day tinensfLaundri $ 6,040.10 Sheets, wash clothes, towels, blankets laundry baQ and laundry hag rack.

Maintenance/Janitorial/Pest Control
111
s 25 000.00 Cleaning supplies paper towels, washing detergent, dish detergent mops. brooms repairs
Office Sitplies, Postage, Pnntheig S 9 600.00 Paper, ink..pons folders

Mileage/Parkinqn ransportation
Telephone/Communications/1T
$ 4 200.00 empesyee milers@ 70pirn cunt transport/ $200 Wm for gas for co nt...tsnF vehicle S 30 000.00 IT, Cell/Communication. Equipment Lease. Printer. i'ofier. etc.

Securi%LNiond!f-Fridayj g $32 Fill x 24 hours 6.00 12 $ 66,560.00 S 399 360.00 ;2I 8:30 am - 5 b rn /1.2) 4 30 pm - 1:00 am / 1,21 12:30 am - 9 am {$32Mouri SecuriivSit/Suni ig S32 pi7i x 24 hours 3.00 12 $ 40.000.00 S 120 000.00 2 8:30 am - 5 P M i p'.? 4 30pri - 1:00 am +12.1 12:30 am - 9 am 1$32/hour5 Subtotal Services/5u.0 es
is
- - . $ 9 696.06
_ .
=M
Furniture. Fixtures & Equipment 11111111111111.111.1 S 15 000,00 Office and unit Furniture. Co rimer, Cell Phones Utilities $ 24 000.00 32.000 • r month X 12 months
Trash 5 12.000,00 51,000 per month X 12 months
Insurance
ill
5 12.000,00 51.000 per month X 12 months
Subtotal Lease & Utilities Costs
Costs
$ 63 000.00
$ 1.621 196.37
Si 162 119,64
LUMM:LIEI
11111 Subtotal Direct Cost — —
Administrative Costs

TOTAL BUDGE
la% of dined costs for indirectitadmn (Harbor Interfaith intend to cover overage o ensure buy et is al' nett with amount avadable%
Page I 131'2
99 FIE
40 Expenses
Number or Beds:

Dolly Operational Rate per Bad:

VENDOR NAME: Harbor Interfaith Services Inc.

PROGRAM: 3290 Temporary Village Operations
2025-2026
DATE: 0311012025
PROPOSED OPERATING BUDGET: 2025.2026
3290 Temporary Housing Village Operations
I Mos Annual Salary

DescrIpdon/JustMcation
(Include a description /Justification for each item, Including key responalbilidea for each personnel item & coat calculations for all line items 12 Month Budget
Coats

1122.14

Pap 2 of 2
100
Proposer's Affidavit Attachment 1
101
ATTACHMENT 1

STATE OF CALIFORNIA

PROPOSER'S AFFIDAVIT

COUNTY OF LOS ANGELES
Tahia Hayslet being first duly sworn deposes and says:

1. That he/she is the Executive Director/CEO of Harbor Interfaith Services, Inc. (Title of Office) (Name of Company)
Hereinafter called "proposer", who has submitted to the City of Torrance a proposal for 3290 Temporary Housing Village Operations
(Title of RFP)
2 That the proposal is genuine; that all statements of fact in the proposal are true; 3 That the proposal was not made in the interest or behalf of any person, partnership, company, association, organization or corporation not named or disclosed;
4, That the Proposer did not. directly or indirectly, induce solicit or agree with anyone else to submit a false or sham proposal, to refrain from proposing. or to withdraw his proposal, to raise or fix the proposal price of the Proposer or of anyone else, or to raise or fix any overhead, profit or cost element of the Proposer's price or the price of anyone else; and did not attempt to induce action prejudicial to the interest of the City of Torrance, or of any other Proposer, or anyone else interested in the proposed contract;

5. That the Proposer has not in any other manner sought by collusion to secure for itself an advantage over the other Proposer or to induce action prejudicial to the interests of the City of Torrance, or of any other Proposer or of anyone else interested in the proposed contract:

6. That the Proposer has not accepted any proposal from any subcontractor or materialman through any proposal depository, the bylaws, rules or regulations of which prohibit or prevent the Proposer from considering any proposal from any subcontractor or material man, which is not processed through that proposal depository, or which prevent any subcontractor or materialman from proposing to any contractor who does not use the facilities of or accept proposals from or through such proposal depository;

7. That the Proposer did not, directly or indirectly, submit the Proposer's proposal price or any breakdown thereof, or the contents thereof, or divulge information or data relative thereto, to any corporation, partnership, company, association, organization, proposal depository, or to any member or agent thereof or to any individual or group of individuals, except to the City of Torrance or to any person or persons who have a partnership or other financial interest with said Proposer in its business

8. That the Proposer has not been debarred from participation in any State or Federal works project Dated this day of ra,e)(Vart , 20 2-5
(Proposer Signature)
Executive Director/CEO
See Attached Notary Certificate
(Title)
102

CALIFORNIA JURAT WITH AFFIANT STATEMENT
I
H See Attached Document (Notary to cross out lines 1-8 below) y
See Statement Below (Lines 1-7 to be completed only by document signer[sl, not Notary) I
Signature of Document Signer No. 1 Signature of Document Signer No 2 A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. e
State of California
County of LOS

Subscribed and sworn to (or affirmed) before me
on this a t day of rVb 20 , by
(1) fiat let J. 9.5- 1eP
(2) --------
proved to me on the basis of satisfactory evidence
to be the person who appeared before me.
e

LASHON JAMENAJOR
COMM. 12508200n

NOTMY PUBLIOCALIFORNA

LOS MOUES COUNTY
My Corm. Essirm JAN 26.

Place Notary Seal above 4 6N(14- maw,- 667ezi
Signature of Notary Public

OPTIONAL
Further Description of Any Attached Document
I Title or Type of Document: 41)er ' M avi
I
Document Date: oul '1 Number of Pages:

L —
Signer[s] Other than above:
t• •••• .11•••
103
Harbor Interfaith Services
Proposer's Affidavit Attachment 2
•
104
I dwelt Mal Me Irdemsellsoi welded lamb It Ma and crawl 02/06/2025
DAN
ATTACHMENT 2

MINONTY AND INOMBITI BUSONSS ENTILPHIN CININICATION

THIS NAN MUST BE SUMMED VAIN TOUR IPROPOIAL FOR MIS FECIERALILY- MAXI) CONTRACT

OPPORTUNITY
Pt rE 02/06/25 PRWECT MAME 3290 Temporary Housing Village Okerations . t WAwE Harbor Interfaith Services, Inc. PHONE 310-831-0603 BUSINESS ADDRESS 670 W. 9th St. San Pedro, CA 90731
TYPE Of RIM
(Check One and Provide deformation)
Inclividuai Name of O. Harbor Interfaith Services, Inc.

I Corporation State of Incorporation: nalifnrn ia
U Partnership Inoicate Gen erai G. Limited 17 - PJ/
Name of Partners: None
0 Joint Venture Joint Venture Porticipanir N )
Number of yearig Rem has been in business under present onnaship: 6a OWNINS/11 1DEMOGRAMUCk.
(Provide Me number of owners by category and the percentage of ownership interest of those krefekilioto by category)
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, Type Percentage cdTolar
Proposal I way Thal ere inkinnalan inovkled herein b trod and correct. Dollar AMOUrli hue $ Ndf - Au:ante-4J; c
02/06/25 war) 3 NO - Pr-warded -6-

ME AND ME SUBCONTRACTS AWARDED
02/06/25 3290 Temporary Housing Village Operations
Harbor Interfaith Services, Inc.

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Provide inkernarion on eooh sulmerttool ce apply ooreraof crowded fo AMEMBE &we. Aafaoh o of Seeing , for each &rn fcled below
lubcordractor Firm Name scope of Work /
Suppbes kr be Provided
Check one Doke amount
cordon*
Ecoaled MBE/WITE. List the Ceitlybrg
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n/a NI Pt A. TliCy. N i j P — N /A
IF MBE AND VTR RAMS An NOT $U5-CONIZACTID. racers TO ma s AKD COMP= TM COMPACTING / GOOD FAITH MOW AFFIDAVIT_ IF TAR Ala WEE FM AS ARE SUTICONTIACTED. THE PRIME CONTRACTOR DOS NOT NEED TO COMMIT ram 3. 106
CONTitAcTING/C000•1Affil EFFORT AIN)Milt
this Affidavit must be signed, notarised aria submitted virs your proposai if the Proposer Is not contracting with WE/ME n addition, documentation must be onacnea PO aernahrecte Mar a gooa-foi.rn effort was mode to secure MEEMBE paricip:lion Your good-faith effort MI be evaluated in coccraanoe witn the various criteria fated tieow Please initial wtNete dared that you have read and compiled with each leaurreenent Compete the requested forms and provele the reqi.hestect documentation as a pan of this affidovi Good Fa-rtn Mal Evovolion aria Initial here rind Deccribe Efforts I true and correct I the Proposer advertised the avalliscaly of
subcontracting or sopoy opportunities forij(
ritISFAW funs in oohnecrion wan ins prec/ I
Initiat 14 04-
Devorbo Mar= Li etArt Al , e frVt4

2. riterested potential Me/ME suriconvactorS .s ,
were provided wan tne project pare andy
specifications
Iritat 'IQ" ..s.
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3 follaraLup contacts were maae witti porevihni
POSEMSE funs Wien expressea an interest in rm.

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Desorbe alerts. (..,L)ey \ ir\-f PAO

4. Assistance was requested from orgarantfchs
wriicin identity potential tiseE/WBE fans (Small
Business Adminiaration arid the minority eusrel
Oevetopmere Agency of the Department of
Commerce] •-•
tnitiar nr-li
DetcrbeIfkrn tifrflon An COO
-.

5. Porieritirs mitifAiref fans were contacted aria
negotiation was mode in good fain. q
Inn= V: %.6 Descrbe Efforn Up ily% 0.12 prvvvy)

6. Potential MeffWBE subcontractors were givers
technical a ssistanoe by the ba ow or advised trust
technics assistance was avalabbe tram Ilhe
1:1E0deittO foams* understanding of the
e
:
requiemeras and to complete the pa •
neceisary to psinic pate Men contract
A initos. • •
celorti7te. effizsmbtpok Pr161 1/ Va j
According to The le, Seofon 1001 of the US Code s a feony for arty person to knowiligy and wilingty make false or fisioduient statements to any deportment of me United Sables Government t me uraersignea hereby oertly that at daterne nd contained herein, art true and correct to Ire best of my crowledge and belief.

Executive Director/CEO 310-831-0603 ext. 223
WILE
(tIOTARY SEAt) See Attached Notary Certificate
107
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1 CALIFORNIA JURAT WITH AFFIANT STATEMENT I • •
I I •
I See Attached Document (Notary to cross out lines 1-8 below) I e See Statement Below (Lines 1-7 to be completed only by document signer{s], not Notary) e I I
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Signature of Document Signer No 1 Sig tuna of Document Signer No 2 I I
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1 State of California
• c I County of Avt t5 itt I
• •
I 1 1 • Subscribed and sworn to (T.. affirmed) before me I I 1 on this 019 day of I 44 _ 20 il , by •
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(1)
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I 1 LASHONJANENAJOR -I ,______-------- I
I COMM. N 2508200 n 12) ,.

NOTARY PUBUO4AUFORNIA •.: I
I LOS A/30ELES COUNTY j I
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proved to me on the basis of satisfactory evidence I
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to be the person who appeared before me.

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Ii Place Notary Seal above
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I

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I 1 OPTIONAL I

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I Further Description of Any Attached Document I •
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Title or Type of Document: OMIYAC-fin a od Faith ,6-(---/4.-- Oho?, 1 1 .

Document Date: 2- Number of Pages: 1 •
3 I
I Signer's] Other than above: I I
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A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. 108
Harbor Interfaith Services
Certification regarding Debarment and Suspension Attachment 3 109
!: I
Harbor Interfaith Services, Inc. 618378053
and Title of Authartred Representative
03/03/25
"SIGIUTURE
Executive Director/CEO
DATE
ATTACHMENT 3
Certification Regarding Debarment, Suspension, lisetigibirdy and Voluntary Exclusion Lower Tier Covered Transactions
This certification is required by the regulabons implementing Executive Order 12549, Debarment and Suspension. 24 CFR Pad 24 Seaton um% Pardellparie Ilispordriess.

By Signing and submitting this document, the prospective recipient of federal assistance funds is providing the cerfilicabon as set out below.

The prospectrie recipient ceddles to the best of its knovAedge and befiel, that it and its principals (Please check all that apply):
%&r Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded horn covered transactions by any (Federal. State or Local) department or agency:
..„4 / b.) Have not within a dime-year period preceding award of this consulting agreement • been corrbricled cif or had a civl judgment rendered against them for commission of fraud or a criminal offense m connection with obtaining_ operating to obtain. or performing a pubtic (Federal, State or Local) transaction or contract under a public transaction, violation of Federal or State entail:at statutes or corrrression of erventement, theft, forgery, bribery, falsification or destruction of records, melting false statements, or receiving stolen prone*
e ) Are not presently indicted for or otherwise cdrrikiely charged bye governmental entity (Federal. State or Local) with conrrnesalon of any of the onermea erarneraled in Paragraph (Is) above; and
Agency Harbor Interfaith Services

NAME & TITLE
..)‹d.) Have not within a three-yea period preceding milord of this consulting agreement had one or more pub& transactions (Federal, Seats or Local) ternineled for cause or default
110
Certification Regarding Lobbying Attachment 4
111
ATTACHMENT 4
MD Wren: 43460013
Dorgan Der 024a2025

CERTIFICATION RE GARBING LOBBYING
.VendreOcn Ws Calmer, Grand;, Loam and Downed, igereeroa The welesiered cockade, in best or lito or NH inarderVe and beet shat. 11) ND Federal 11031 MO Nen pied Or 1111 patd, br' 0 r On Milt ar the rixerragned.

Ides peon for or aneroparia la menet ari eater at explayee cf an agency a WNW 01 oe:Ci
Xi adater Of Oltponia ct al aropViaa ara Merano ar Cows% in calliC0011 rrierino of iny Federal ornaM ale =Mg ce any Fame pad. We imaling Of Wry Fears loan. islirs WO Of any covert 1/4s aeerowL are Wir to% xnexonon Farme aTngol a mammy eery federal cardricl allet teal wr orwfwaDoe Varlet ;2) r anyaalbintertunFetesappropriahenmdatarebeenpelterrea1bepadmanypawnfr meueogd Rs Mance an doer or wilejoe or agree. a reerreer or Cargoes, an recer or employee orGOrgtRW. or an err ewer id a Iterter re In oweeeloi WAIN; federal meet. wnt loan. or cooperate& agreement elder tramagraa faaa curdle* wel were VereOril fano. L11_, L* aura dtra ndag Ammo: o amadaaerrOr 115 thlavikrw. 13) 71x tirdoesicared Mug edam lute* enrage d5* ownexian De irckaiod In to mad dacranalis Oro abantiola XII Der friduano our:0MM aoleidede. and =IGO under pants. bank and ccoparatos Er ) nerd ihat submerplerds errs matt and Mono axtedrnift 7iea cataraompo, outer* lapialarlasal arta upon alech Mane am pawed Men ele lanueace =Dwain or eared ado. netalsoloo WA terlatadon Is a phew, we merle tt wean leo samaccal wow LT asaaari 1 la rte 31, a& COW My petp13 alor ado XI* 1X wawa aslitalan VW be =OW Kr a cbg Wolf drat nag Ilan 110.1X0 are rot rayon= WOAD] exam tedi Tem Statlanini Tor LOW alsiriftes and Loan Murex
Tut Lertiorsigood XXI* 111 ant Wolof ream rex erereredge and tele. toe Sr any Ann err ere been Feld woe oe pars berry wee Ib11111.01111110 11 gimpy to mamas an wear or enema long araerm, a Illerear a CrOrrico. an Malt Or lerfaDrna IC Corr ea, man mom of a Venter a/ Commie orneweerital Dartnetaul ibr Ire Wiled Mates to limn Or Wararbor a leart, the erCounroca Ma +Maim and miteeel feana-Lit. Taxman orodayng A:144NC n scar/act lisle b lidnriara 6.1prisi1ai attls Cialefrarl Is a Firmitile for Mang Or entering XX nel liwrtleacri ey moon 1332, DX 31, US, Mi. Arty person ono tan totalPe Peeped sedn-are Us12 be stied in acne Many anal Ins thar1110X0D 1 ,4t ware Don 5100-000 err NM axle Woe
APPLICANTS ORGANIZATOre Harbor Interfaith Services, Inc. , _ .
' PRINTED MAME AND liTLE OF AUTHORIZED REPRESENTATIVE (tOOD) Peek Tahia roe None lAddle Mr& a _
LaintinIE Hay siet - — i .
nle: Execy itivepirecar4c.pc
'raw: i 1. Kkill. 1 01 Ef Daur 03/03125
112
Harbor Interfaith Services
Program Director Resume
•
113
Aaron Street
Long Beach, CA 90815
Aa ro n street89_9c5© in d eed e ma i t.com
562-303-2803
Guiding individuals in their path of growth and development is the purpose to which i have devoted my past work and future experiences. Utilizing skills and abilities that I have acquired over my academic and professional career to help others better themselves, and to assist organizations and employers continue to grow and excel are my professional and life goals.

Wining to relocate: Anywhere
Authorized to work in the U.S for any employer
Work Experience
Veteran Service Coordinator
U.S. VETS- Long Beach- Long Beach, CA
June 2020 to Present
I provide direct leadership and management of client services operating within the site, and work collaboratively with Program Coordinators to provide fluidity and consistency in service delivery to veterans. In this position, I am in the lead role in organizing and coordinating the day-to-day program operations for veterans, from point of entry into the residential programs and/or units.

Lastly, I also play a key role in establishing a therapeutic community throughout all phases of the program by creating and organizing community service areas, therapeutic stations, and residential assistance services.

Responsibilities in this position also include:
• Supervising and managing the Veterans Service Department and Veteran Services staff. • Organizing and coordinating community service areas and therapeutic stations. • Implementing residential program structure.
• Providing support, training and supervision to staff who provide direct services, to include staff evaluations.
• Implementation and acquisition of necessary provisions to ensure the fluidity of services offered. • Coordination daily shuttle van runs (or other required frequency depending on program/site) • Working collaboratively with the Operations Manager to ensure that operational needs are being met.
• Storing and inventory of donations and goods.
• Managing property issues in collaboration with the Property Manager, Program Manager, and services staff.
• Facilitate any necessary room checks as required to ensure a safe, clean and hazardtess environment.
41 114
• Managing the departmental administrative responsibilities to include assigned toxicology testing reports (where applicable), van logs, master room/bed logs, and daily activity logs, etc. • Ensuring the reliability of mail services if applicable for the site/program type Team Lead/Enhanced Mental Health Support Specialist
Trinity Youth Services- El Monte, CA
January 2018 to June 2020
I am responsible for the direct supervision of youth and staff while they are in the care/employment of Trinity Youth Services. Responsibilities include:
• Assist in the delivery of intensive, individualized, strength-based, and needs-driven intervention activities that support the engagement and participation of the youth. • Assist with interventions which are skill-based and for the remediation of behaviors and reduction of symptoms.
• Provide 1:1 behavior intervention for clients based on client's treatment plan. • Participate in child/family team meetings.
• Maintain children in supervision at all times, focusing on behavior, safety, and general well-being. • Promote growth and development in the children and assist them in reaching goals in accordance with their treatment plan.
• Assist with the development of functional skills to improve self-care, self-regulation, or other functional impairments by intervening to decrease or replace non-functional behavior that interferes with daily living tasks.
• Interview children, relatives and other involved persons to evaluate each child's needs and assess youth's condition.
• Determine counseling objectives, establish diagnostic and treatment plans in coordination with mental health staff.
• Chart progress notes, etc. in compliance with Trinity Youth Services policies and with State of California standards for Short-Doyle/Medi-Cal/EPSDT.

Lead Investigator
Positive Psychology Laboratory - Carson, CA
August 2013 to May 2018
Psychology Laboratory California State University Dominguez Hills As a student research lead, as well as teaching assistant, I have had the opportunity and responsibility to ensure that students and instructors are able to function as efficiently as possible.

This has been achieved through:
•Assisting with the development of curriculum and classroom material for students to engage in • Providing an optimal learning environment for new and existing lab members • Fostering discussion on various research topics
•Facilitating growth in members through the development of research • Developing, running, and presenting research experiments 42 115
•Further increasing critical thinking and analytical skills that enable laboratory members to be advanced students and researchers
•Creating community among the members by introducing group projects and goals that will involve and enhance the skills of those undertaking the activity Chapter President
Fraternity, Inc - Washington, DC
July 201.5 to August 2017
Carson, CA
• Chair meetings/retreats to develop future programs to be implemented • Generate and execute ideas for the fund-raising scholarships, donations to various charities, and provision food and clothing to those in need
• Assisting students with college applications/transition to four-year universities • Collaborate with the university's staff and faculty to create innovative ways to increase student involvement in campus activities
• Develop strategies for recruitment, retention, and overall satisfaction of minority the population of students alongside esteemed faculty as a member of the President's Council on Diversity and Inclusion.

Guest Service Associate
Destination XL Group - Lakewood, CA
January 2015 to October 2016
Assisted both customers and fellow employees in their inte ►actions with each other • Provided an exceptional shopping experience
• Ensured the store is opened/closed securely within a timely manner • Detailed and catalog store sales for each business day • Process incoming and outgoing store shipments through mailing system •Aid with the development of employee work schedule
•Safely and securely deposit money within the company's bank account Education
Bachelor's in Psychology
California State University-Dominguez Hills - California August 2010 to December 2014
Skills
• Microsoft Office (10+ years)
• Leadership Development (5 years)
• Team Building (8 years)
• Mental Health Counseling (3 years)
• Shuttle Driving (5 years)
43 116
Languages

• English - Fluent
Awards

United Greek Council Presidential Award for Leadership
May 2017
After having proven myself an exceptional leader, the President of the Greek Letter Organization Council awarded me special recognition for my services.

Certifications and Licenses
NIH Protecting Human Subjects Certification
September 2017 to September 2018
Holding a valid certification illustrates having the knowledge and understanding of being capable of maintaining human rights during experimentation.

Groups
Phi Beta Sigma Fraternity, Inc.

June 2015 to Present
During my time as a member of the organization I have served as the Chapter President, Event/Project Coordinator, Recruitment Chair, and Membership Intake Process Chair President's Council on Diversity and Inclusion
November 2016 to May 2018
Serving as a student representative, I, along with esteemed faculty and staff, are charged with developing ideas and circumstances for the university to promote the ideals bf diversity and inclusion throughout our many campuses initiatives.

Additional Information
References available upon request.
44 117
April 11, 2025
Julia Smith, Business Manager
City of Torrance Community Development Department
3031 Torrance Boulevard
Torrance, CA 90503
Dear Ms. Julia Smith,

AWARD LETTER TO CITY OF TORRANCE INTERIM HOUSING PROGRAM The County of Los Angeles, through the Chief Executive Office - Homeless Initiative, is pleased to award another round of grant funding to the City of Torrance in the amount of $1,284,800 in support of the Interim Housing project located at 3290 Civic Center Dr., Torrance, CA 90503. This award is subject to the requirements in the Notice of Funding Availability Cities and Councils of Governments Interim Housing Services.

A member of the Chief Executive Office - Homeless Initiative team will reach out to you with further information on next steps including, but not limited to: Grant requirements; A Statement of Work; Technical assistance sessions to directly link clients to permanent housing exits and Incorporation of trauma- and resiliency- informed care into the physical design and service model of the funded project.

If you have any questions about this award, please feel to contact Pinki Mehta at [email protected].

We look forward to our continued partnership.

Sincerely,
Almas Sayeed
Senior Manager
Homeless Initiative and Affordable Housing
"To Enrich Lives Through Effective And Caring Service"

BOARD OF

SUPERVISORS
Hilda L. Solis
First District
Holly J. Mitchell
Second District
Lindsey P. Horvath
Third District
Janice Hahn
Fourth District
Kathryn Barger
Fifth District

COUNTY OF LOS ANGELES

HOMELESS INITIATIVE
Kenneth Hahn Hall of Administration
500 West Temple Street, Room 493, Los Angeles, CA 90012 (213) 974-1257 ceo.lacounty.gov

CHIEF EXECUTIVE OFFICER EXECUTIVE DIRECTOR
Fesia A. Davenport Cheri Todoroff
118
ATTACHMENT 2
Allocation Years New & Streamlined
Submission Deadline
5-Year Plan Amendment
Submission Deadline
Year 1 (2019) n/a n/a
Year 2 (2020) n/a n/a
Year 3 (2021) 02/28/2025 06/30/2025
Year 4 (2022) 02/28/2026 06/30/2026
Year 5 (2023) 02/28/2027 06/30/2027
Website: Permanent Local Housing Allocation Program (PLHA) End of Document
Tomiquia Moss, Secretary
Department of Housing and Community Development
Gustavo Velasquez, Director
Program Design and Implementation, PLHA Program
651 Bannon Street, Sacramento, CA 95811
Email: [email protected]
Business, Consumer Services and Housing Agency
Permanent Local Housing Allocation (PLHA) Formula
Allocation
Notice of Funding Availability (NOFA) October 15, 2024
2024 Application for Previous Awardees
State of California
Gavin Newsom, Governor
119
ATTACHMENT 3
Included
X Applicant Delegation
Agreement Legally binding agreement between Delegating and Administering Local Governments. Not Applicable
Provide a signed Gov't TIN Form
Threshold
Requireme
X Reuse Plan
X Executed Application
X App1 TIN
X Plan Adoption Reso
Not
Applicable
Included
§302(c)(4)(D) Evidence that the Plan was authorized and adopted by resolution by the Local jurisdiction and that the public had an adequate opportunity to review and comment on its content.

PLHA webpage for Plan Adoption Resolution Document , located under our Forms tab. If you are not amending your plan with this application this should be the last resolution executed. If you are amending you plan with this application you must submit a new resolution that was executed adopting the new plan.

Program Income Reuse Plan describing how repaid loans or accrued interest will be used for eligible activities in Section 301.

Provide a copy of the signed application. Signature can be typed into the Excel workbook, PDF with Docusigned signature or PDF with wet ink signature in blue ink preferred.

Included
Instructions Rev. 10/10/24
When opening this file, a yellow banner at the top may appear with a button that says "Enable Content". It is essential that you click this box so that the macros are enabled. Enabling macros is necessary for full worksheet functionality. Macros do not work with Microsoft's Excel version for Apple Mac.

This NOFA will remain open to eligible applicants through June 30, 2027.

Applications must be submitted electronically to the Department’s HCD Portal Sign In website. To receive an award of CY 2021 funds, applicants are required to submit an application and demonstrate a fully compliant Housing Element and submittal of the applicable Annual Progress Report(s) no later than February 28, 2025.

All CY 2021 funds must be awarded by June 30, 2025 or they will revert to the Housing Rehabilitation Loan Fund per statute.

Applications must be on the Department’s forms and cannot be altered or modified by the Applicant. Excel forms must be in Excel format and 'save as' .xls or .xlsx.

Do not 'save as' .xlsm or .pdf format. For application errors please fill out the Application Support worksheet and email the entire workbook to Application Support for application errors at [email protected].

General Instructions (Additional instructions and guidance are given throughout the Formula Allocation Application in "red" text and in cell comments.

Guideline references are made with "§" and the corresponding guideline section number. "Yellow" cells are for Sponsor input. Failure to provide the required attachments and documentation may disqualify your application from consideration. An Applicant must submit a complete application and other documents consistent with the deadlines stated in this NOFA. Applications submitted in response to this NOFA must meet the threshold requirements set forth in this section and in PLHA Guidelines Section 302.

Required attachments are indicated in "orange" throughout the Streamline Application. Failure to provide the required attachments and documentation may disqualify your application from consideration. Electronically attached files must use the naming convention in the PLHA Application. For Example: "App1 Tin" or "Reuse Plan".

Threshold items are indicated in "blue" cells.

Sponsor must complete the following worksheets in the PLHA Formula Allocation Application.

Formula Allocation Application
"Red" shaded cells indicate the Sponsor has failed to meet a requirement of the program. Cells in the worksheet shaded in "red" indicate that the Applicant has failed to meet the minimum required.

Urban County
Checklist
IncludedX
Application and Adopting the
PLHA Plan (2021-2023
Allocations) Reso
Pursuant to section 302(c)(4) of the Guidelines, Applicant’s PLHA Plan for 2021-2023 allocations is attached to this resolution, and Applicant certifies compliance with all public notice, comment, and hearing requirements in accordance with the Guidelines.

Document DescriptionElectronic File Name
Disclosure of Application (California Public Records Act Statutes of 1968 Chapter 1473): Information provided in the application will become a public record available for review by the public, pursuant to the California Public Records Act Statutes of 1968 Chapter 1473. As such, any materials provided will be disclosable to any person making a request under this Act. The Department cautions Applicants to use discretion in providing information not specifically requested, including but not limited to, bank accounts, personal phone numbers and home addresses. By providing this information to the Department, the Applicant is waiving any claim of confidentiality and consents to the disclosure of submitted material upon request."
Included?
PLHA Page 2 Instructions & Checklist
120
Yes
§302(c)(8) If a program income reuse plan was not submitted with the 2020 application, has Applicant attached a program income reuse plan describing how repaid loans and/or accrued interest will be reused for eligible activities specified in Section 301? File Name: Application and Plan Adoption
Reso
Torrance
[email protected] Rep. Email: Phone:

N/A
File Name: Reuse Plan Program Income Reuse Plan describing how repaid loans or accrued interest will be used for eligible activities in Section 301. Uploaded to HCD? Auth Rep Name:

N/A
N/A
§302(c)(4)(D) Evidence that the Plan was authorized and adopted by resolution by the Local jurisdiction and that the public had an adequate opportunity to review and comment on its content.

PLHA webpage for Application and Plan Adoption Resolution Document Uploaded to HCD?
Contact Phone:

TorranceCity:

Yes
Zip Code:
310-618-5880
State:

Date
Certifications
Aram Chapartan
Authorized Representative Printed Name
City Manager
Title
On behalf of the entity identified below, I certify that: The information, statements and attachments included in this application are, to the best of my knowledge and belief, true and correct and I possess the legal authority to submit this application on behalf of the entity identified in the signature block.

Signature
Local Government Formula Allocation for Returning Applicants Rev. 10/10/24 This streamlined application form is limited to Applicants who applied for and received an award under one or more of the previous Formula Allocation NOFA's (2020, 2021, 2022, or 2023).

Yes
If a reallocation of more than 10 percent of funds was made (and Applicant is amending their plan with this application) Applicant has attached an amended Plan and resolution that has been discussed and approved at a publicly-noticed meeting of the governing body.

CA Zip: 90503 Los Angeles State:
§302(c)(2) Applicant certifies that submission of the application was authorized by the governing board of the Applicant. §302 Threshold Requirements
Title:
90503
§302(b) Applicant or Delegating Local Government has submitted the Annual Progress Report(s) to the Department of Housing and Community Development pursuant to Government Code Section 65400 for the allocations being requested. Yes Did Applicant receive an award under one or more of the previous NOFA's? (2020, 2021, 2022 or 2023) Title: Senior Business Manager
State:

Contact Email:

City Manager
3031 Torrance Blvd
310-618-5899
§503(b) Applicant certifies that they are in compliance with the State Grants Management Section and are current with any required PLHA Annual Reporting Requirements. Yes
Zip Code:
3031 Torrance BlvdAddress:

Julia Smith
CA
City: 90503
Yes
§302(a) Housing Element compliance: Applicant and Delegating Local Government's if applicable Housing Element was adopted by the Local Government’s governing body by the application submittal date and subsequently determined to be in substantial compliance with state Housing Element Law pursuant to Government Code Section 65585.

Torrance
Yes
Contact Name:

Address:

Entitlement
Local Government Recipient of PLHA Formula Allocation:

Admin requested?
Admin requested?2023 PLHA Formula Allocation Amount: $14,600 2022 PLHA Formula Allocation Amount:
§302(c)(5) Is the applicant submitting a plan amendment with this application? (If you wish to or are required to reallocate more than 10 percent of funds among Activities from the previously approved 5-Year Plan included in the PLHA program Standard Agreement, Exhibit E you must submit an updated plan and resolution approving the new plan) 40% of each allocation being changed must go towards an ownership activity.

N/A
CA
[email protected]
Aram Chaparyan
City:

Address:

County:

Instructions: If the Local Government Recipient of the PLHA Formula Allocation delegated its PLHA formula allocation to another Local Government in any prior round, the Applicant (for which information is required below) continues to be the administering Local Government, which received the award. The PLHA award will be made to the Applicant (upon meeting threshold requirements) and the Applicant is responsible for meeting all program requirements throughout the term of the Standard Agreement. §300 Eligible Applicants
3031 Torrance Blvd Torrance, CA 90503
End of Document
***Please note the following changes were made in the Amended NOFA*** All Applicants requesting funds must submit a plan amendment with this application if 40% of each allocation being requested is NOT already allocated to an ownership activity. All Applicants requesting an amendment to the 5-Year Plan with this application must redirect 40% of each allocation towards a homeownership Activity. Ownership activities are 2,3,4,7,8,9 (activities 2,3,4, & 8 will only count as ownership if the funds will go towards ownership sub activities as opposed to rental housing sub activities including ADU's)
n/a
Torrance
2021 PLHA Formula Allocation Amount: n/a
§300(a) and (b) Eligible Applicants for the Entitlement and Non-Entitlement formula component described in Section §100(b)(1) and (2) are limited to the metropolitan cities and urban counties allocated a grant for the federal fiscal year 2017 pursuant to the federal CDBG formula specified in 42 USC, Section §5306 and Non-entitlement local governments.

Applicant: City of Torrance
Which Allocation(s) are you applying for with this application? 2023 Only n/a
n/a
$291,992
Allowable Local Admin (5%):

Allowable Local Admin (5%):

Allowable Local Admin (5%):

Admin requested?
Eligible Applicant Type:

PLHA Page 3 Formula Allocation Application
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MEMORANDUM OF UNDERSTANDING

BETWEEN THE SOUTH BAY CITIES COUNCIL OF GOVERNMENTS AND THE CITY OF TORRANCE REGARDING USE OF SBCCOG’S ALLOCATED COUNTY OF LOS ANGELES MEASURE A LOCAL SOLUTIONS FUNDS (“LSF”).

This Memorandum of Understanding (“MOU”) dated as of the 1st of July 2025, is between the South Bay Cities Council of Governments (“SBCCOG”), a joint powers authority, and the City of Torrance (“City”), a chartered municipal corporation, (collectively, the “Parties”).

RECITALS

A. As a regional administrator, the SBCCOG receives homelessness funding, including the November 5, 2024, Los Angeles County voters approved Measure A half -cent sales tax which repealed and replace d Measure H. Measure A provides continuous funding to address homelessness with housing and services.

B. As part of the Measure A requirements, in May of 2025, the Board of Supervisors adopted the Local Solutions Fund (LSF) funding formula, which is based 90% on a region’s Point- in-Time Homeless Count (2-year average) and 10% on a region’s low-income population percentage. Based on this formula, the SBCCOG is projected to receive $3,048,204 in the first year (FY25/26). Because the SBCCOG has outperformed most other regions in Los Angeles County in resolving instances of homelessness, the SBCCOG anticipates our region’s LSF funding will decrease over time due to the homeless count component of the funding formula.

C. Due to the modest amount of homeless services funding it receives, the SBCCOG has budgeted the majority of its funds into programs that all of our cities can participate in, including but not limited to:

a. Client Aid (application fees, security deposits, and other just-in-time funding) b. SHARE Housing to Employment (group homes)
c. Motel and SRO Bed Leasing
d. Housing Locator (landlord engagement)
e. Time Limited Subsidies (new)

D. The City’s use of the SBCCOG regional programs is anticipated to be over $640,000 in FY 25/26, including $310,000 as described in Exhibit 2.

E. In addition to these shared services, t he SBCCOG Board of Directors will also approve City-specific program allocations using LSF funding.

F. The Parties desire to enter this MOU to set forth and memorialize the obligations of the Parties with respect to program funding allocated solely to the City of Torrance.

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AGREEMENT

NOW THEREFORE, in consideration of the foregoing recitals and the mutual covenants and promises herein contained, the SBCCOG and the City hereto agree as follows:

I. TERM:

This MOU shall be effective as of July 1, 2025, and shall remain in full force and effect until December 31 , 20 30 (“Term”), unless sooner terminated or extended, in whole or in part, as provided in the Los Angeles County Contract Number (Exhibit 1 County Local Solutions Contract). This MOU is contingent upon SBCCOG receiving funding from Los Angeles County, and is subject to review during each funding year of the term. In the event that funding from the County is terminated, the termination of this Agreement shall be effective upon notice from SBCCOG.

II. CITY RESPONSIBILITIES:

A. The City shall use the allocated LSF in adherence with the Scope of Work in Exhibit 2.

B. The City shall adhere to the budget specified in Exhibit 2

C. The City shall fulfill performance and reporting requirements to SBCCOG in accordance with Exhibit 3.

D. The City hereby warrants, represents, and covenants that it will comply with all applicable local, state, or federal guidelines, regulations, requirements, and statutes and/or as required under the laws or regulations relating to the source of the Local Solutions Funds to be transferred by the County to the SBCCOG to the City pursuant to this MOU, and will not use the Grant Funds for costs associated with activities in violation of any law or for any activity inconsistent with the requirements and purposes set forth in this MOU.

E. The City shall maintain records related to the program operation and use of Grant Funds for five (5) years following the expiration of this MOU. SBCCOG shall have access to the records upon request.

III. SBCCOG RESPONSIBILITIES:

A. The SBCCOG will make available to the City the budget amount specified in Exhibit 2.

B. The SBCCOG shall monitor the City’s Interim Shelter for adherence to Exhibit 2.

C. The SBCCOG shall provide the City with a reporting template format for the submission of quarterly reports in accordance with Exhibit 3.

D. The SBCCOG shall maintain records related to the program operation and use of Grant Funds for five (5) years following the expiration of this MOU. 123

IV. FUTURE PROGRAMS:

A. The Parties may attach Amendments to this MOU to modify, subtract or add programs, subject to the Parties approval.

V. THIRD PARTY LIABILITY AND INDEMNIFICATION:

A. The Parties agree to indemnify, defend, and hold harmless each other, including its elected and appointed officers, employees, agents, attorneys, and designated volunteers from and against any and all liability, including, but not limited to demands, claims, actions, fees, costs, and expenses (including reasonable attorney’s and expert witness fees), arising from or connected with the respective acts of each entity arising from or related to this MOU. Neither entity shall indemnify the other entity for that other entity’s own negligence or willful misconduct.

B. In light of the provisions of Section 895.2 of the Government Code of the State of California imposing certain tort liability jointly upon public entities solely by reason of such entities being parties to an agreement (as defined in Government Code Sectio n 895), each of the entities parties hereto, pursuant to the authorization contained in Government Code Sections 895.4 and 895.6, shall assume the full liability imposed upon it or any of its officers, agents, or employees, by law for injury caused by any act or omission occurring in the performance of this MOU to the same extent such liability would be imposed in the absence of Section 895.2.

To achieve the above stated purpose, each entity indemnifies, defends, and holds harmless each entity for any liability, cost, or expense that may be imposed upon such oth er entity solely by virtue of Section 895.2. The provision of Section 2778 of the California Civil Code is made a part hereof as if incorporated herein.

VI. MISCELLANEOUS:

A. This MOU shall be binding upon, and shall be to the benefit of the respective successors, heirs, and assigns of each entity; provided, however, neither entity may assign its respective rights or obligations under this MOU without prior written consent of the other entity.

B. This MOU (including for the purpose of clarity, the recitals, to this MOU), contains the entire agreement between the SBCCOG and the City with respect to the matters herein, and there are no restrictions, promises, warranties, or undertakings other than those set forth herein and referred to herein.

C. No alteration or variation of the terms of this MOU shall be valid unless made in writing and signed by the authorized representative from each entity; no oral understanding or agreement not incorporated herein shall be binding on either of the entities.

D. This MOU is not intended to be a third -party beneficiary contract and confers no rights on anyone other than the parties hereto.

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E. Notices or other communications, which may be required or provided under the terms of this MOU, shall be given to the individuals identified for each entity. Any notices required to be given under this Agreement by either party to the other may be affected by any of the following means: by electronic correspondence (email), by personal delivery in writing by mail, registered or certified, postage prepaid with r eturn receipt requested. Notices delivered personally will be deemed communicated as of actual receipt; mailed notices will be deemed communicated as of the day of receipt or the fifth day af ter mailing, whichever occurs first.

Electronic notices are deemed communicated as of actual time and date of receipt. Any electronic notices must specify an automated reply function that the email was received.

South Bay Cities Council of Governments: City of Torrance:

South Bay Cities Council of Governments City of Torrance 357 Van Ness Way, Suite 110 3031 Torrance Boulevard
Torrance, CA 90501 Torrance, CA 90503
Attn: Jacki Bacharach Attn: Viet Hoang
[email protected] [email protected]

F. If a dispute arises under this Agreement, prior to instituting litigation the parties agree to first try to resolve the dispute with the help of a mutually agreed-upon mediator in California. Any costs and fees other than attorney fees associated with the mediation shall be shared equally by the parties.

G. The laws of the State of California and applicable local and federal laws, regulations, and guidelines shall govern this MOU. In the event of any legal action to enforce or interpret this MOU, the laws of the State of California shall apply and the Venue shall be Los Angeles County.

H. Either entity shall be excused from performing its obligations under this MOU during the time and to the extent that it is prevented from performing by an unforeseeable cause beyond its control, including but not limited to any incidence of fire or flood; acts of God; commandeering of material, products, plants, or facilities by th e federal, state, or local government; national fuel shortage; or a material wrongful act or omission by the other Party; when satisfactory evidence of such cause is presented to the other entity, and provided further that such nonperformance is unforeseeable, beyond the control and is not due to the fault or negligence of the entity not performing.

I. City shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, with an insurance company admitted to do business in California and approved by the SBCCOG (1) a policy or policies of broad-form comprehensive general liability insurance with minimum limits of $1,000,000.00 combined single limit coverage against any injury, death, loss or damage as a result of wrongful or negligent acts by City, its officers, employees, agents, and independent contractors in perfo rmance of services under this Agreement; (2) property damage insurance with a minimum limit of $1,000,000.00; (3) automotive liability insurance, with minimum combined single limits coverage of $500,000.00; and (4) worker's 125

compensation insurance with a minimum limit of $500,000.00 or the amount required by law, whichever is greater. SBCCOG and participating public agencies, their respective officers, employees, attorneys, staff consultants, and volunteers shall be named a s additional insureds on the policy (ies) as to comprehensive general liability, property damage, and automotive liability. The policy (ies) as to comprehensive general liability, property damage, and automobile liability shall provide that they are primary, and that any insurance maintained by the SBCCOG shall be excess insurance only.

J. All insurance policies shall provide that the insurance coverage shall not be non -renewed, canceled, reduced, or otherwise modified (except through the addition of additional insureds to the policy) by the insurance carrier without the insurance carrier giving SBCCOG thirty (30) day's prior written notice thereof. City agrees that it will not cancel, reduce or otherwise modify the insurance coverage.

K. All policies of insurance shall cover the obligations of City pursuant to the terms of this Agreement; shall be issued by an insurance company which is admitted to do business in the State of California or which is approved in writing by the SBCCOG; and shall be placed with a current A.M. Best's rating of no less that A VII.

L. City shall submit to SBCCOG (1) insurance certificates indicating compliance with the minimum worker's compensation insurance requirements above, and (2) insurance policy endorsements indicating compliance with all other minimum insurance requirements above, not less than one (1) day prior to beginning of performance under this Agreement.

Endorsements shall be executed on SBCCOG's appropriate standard forms entitled "Additional Insured Endorsement", or a substantially similar form which the SBCCOG has agree d in writing to accept.

M. Authority and Signatures: The individuals signing this MOU, and its exhibits, which are incorporated herein by reference, have the authority to commit the entity they represent to the terms of this MOU, and do so commit by signing.

(Signatures on Following Page)

126

SOUTH BAY CITIES COUNCIL OF GOVERNMENTS

By:_____________________________________________ Date:_________________ Jacki Bacharach, Executive Director/Board Secretary

APPROVED AS TO FORM:

By:_____________________________________
Michael Jenkins, Legal Counsel

CITY OF TORRANCE

By:_____________________________________ Date:_________________ Aram Chaparyan, City Manager

APPROVED AS TO FORM:

By:_____________________________________
Patrick Q. Sullivan, City Attorney

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EXHIBIT 1: COUNTY CONTRACT

To be added following review and finalization by the County and SBCCOG Board of Directors 128

EXHIBIT 2: SCOPE OF WORK – 25-26

Budget:

Temporary Housing Improvements and Maintenance
Funding Amount: $60,000

Temporary Housing Program Operations
Requested Funding Amount: $250,000

Total Budget: $310,000

Program Description: The program will provide interim shelter and services for those experiencing homelessness. This includes maintaining a safe, cleanly site as well as everyday operations. Included below is the expected Scope of Work (SOW) for the City as required by this MOU and the County Contract.

Scope of Work Expected Tasks
Improvements and
Maintenance.

As units age and turnover, the City of Torrance will complete improvements and maintenance for this temporary housing resource.

This includes the following:
- Repair, replacement, and installation of shelter and support unit components such as windows, doors, shelves, etc.;
- Ongoing site maintenance to prevent the need for replacement parts;
- Pest control;
- Sanitizing of shelter units upon turnover in cases where normal sanitation protocol is insufficient (e.g., disposal of hazardous waste, fumigation due to infestation)
- Staffing costs associated with the above activities (City Staff and/or outside vendors)
Site Operations This funding will be utilized for the operations contract with the site operator, estimated to be a cost of $1.7 million-$1.8 million annually.

The site operations contract includes funding for meals, utilities, and trash.

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EXHIBIT 3: REPORTING

A. Key Performance Indicators (KPIs)
The Interim Shelter program will be evaluated on the KPIs as outlined in the County Contract. The City will report on these metrics quarterly for each fiscal year this MOU is active.

Table 1. Key Performance Indicators
Scope of Work Key Performance Indicators Target Outcome Timeline Improvements and
Maintenance
Completion/reopening of beds following
turnover 3 Quarterly
Number of operating beds 40 Quarterly
Site Operations
Number of PEH placed in IH 5 Quarterly
Number of PEH placed in PH 3 Quarterly
Monthly Occupancy 36 Quarterly

B. Supplemental Quarterly Reporting Metrics
In addition, City’s Quarterly Report will include additional metrics and outcomes (Table 2), including progress on behavioral health plans, participants’ housing timeline, including any anticipated housing dates. Other data including demographic data and service linkages that can be queried in HMIS. This reporting will help the COG monitor the program’s progress and aid the operations where needed to ensure that metrics are met. The SBCCOG will work with the City to gather this information in a flexible and not burdensome manner.

Table 2. Supplemental Quarterly Reporting Metrics
Additional Quarterly Reporting
Data Details
Year to Date (YTD) number of PEH
placed in IH
Cumulative number of individuals placed in IH units to date (as of reporting)
Year to Date (YTD) number of PEH
graduated to permanent housing
Cumulative number of individuals who exit from IH to a
permanent housing situation to date (as of reporting
Number of clients serviced at site Unduplicated clients served (i.e., receiving services) at the site per quarter
Number of eligible clients receiving
behavioral health services
Unduplicated clients with a mental or behavioral health condition currently receiving behavioral health services per quarter
Number of exits back to the streets and
the reasons
Unduplicated clients who have exited the Interim Shelter to the streets (i.e., not to other interim housing or permanent housing) and the affiliated reason for exit
Notes and success stories What action steps have you taken to ensure the program’s KPIs are achieved? What is working? What are 3 challenges?

130

C. Additional Data Needs

As part of SBCCOG’s Functional Zero program, the SBCCOG may request additional data points to create reports to advocate housing, income and shelter resources to our cities. Data points will include, but are not limited to:

• How long the client has been in their city
• Inflow/Outflow of street homeless individuals and families in the service areas • Demographic characteristics such as:
o Race/Ethnicity
o Income Levels
o Veteran Status
o Age
• Point of Contact
• Off-Street Housing Attainment
o Shelters
o Hotels/Motels
o Transitional Housing
o Shared or Bridge Housing
o Skilled Nursing Homes
o Problem Solving
• Detox/Substance Use Treatment/Rehabilitation
• Mental Health Service Referrals
• Other additional information that can provide actionable data outcomes

The SBCCOG will work with the Service City to gather this information in a flexible and not burdensome manner.
131