Agenda Item 8F — Torrance City Council, May 6, 2025 (part 1 of 2)

8F
Date: May 6, 2025
To: Honorable Mayor and Members of the City Council
From: Craig Bilezerian, Public Works Director
By: Stephanie Holst, Engineering Manager | [email protected] Subject: Public Works – Approve Plans and Specifications, Appropriate Funds, Award Public Works Agreement, and Award Consulting Services Agreements for the Beach Cities Green Streets Project, S-194. Expenditure: $8,442,166.00 (Non-General Fund).

RECOMMENDATION
Recommendation of the Public Works Director that City Council:

1. Approve the plans and specifications for the Beach Cities Green Streets Project, S -194 (B2025-04); and

2. Appropriate an additional $ 33,149.98 of Measure W funds from Measure W – Interest Earnings to the Beach Cities Green Streets Project, S-194; and

3. Appropriate $3 28,285.56 in local matching contributions from Hermosa Beach, $289,808.77 in local matching contributions from Manhattan Beach, and $ 404,274.69 in local matching contributions from Redondo Beach to the Beach Cities Green Streets Project, S-194; and

4. Award a public works agreement to PALP , Inc. dba Excel Paving Co. of Long Beach, CA (B2025-04) in the amount of $7,738,584.00 and authorize a 5% contingency in the amount of $386,929.00 for construction of the Beach Cities Green Streets Project, S -194 for a two-year period beginning May 6, 2025, and ending May 5, 2027; and

5. Award a consulting services agreement to Z & K Consultants, Inc. of Riverside, CA (B2025-09) for an amount not-to-exceed $249,528.00 to perform construction inspection services for Beach Cities Green Streets Project, S -194 for a two -year period beginning May 6, 2025, and ending May 5, 2027; and

6. Award a Consulting Services Agreement to RMA Group, Inc. of Carson, CA (2025-0304) for an amount not-to-exceed $67,125.00 to perform materials testing services for Beach Cities Green Streets Project, S -194 for a two -year period beginning May 6, 2025, and ending May 5, 2027.

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FUNDING

Funding is available from the following Beach Cities Green Streets Project, S-194 sources:

Funding Source Amount
Remaining Prop 12 Grant Funds $1,469,087.00
Regional Measure W Grant Funds $5,366,953.00
Measure W – Interest Earnings (previously appropriated) $550,607.00 Measure W – Interest Earnings (Torrance Municipal Measure W) $33,149.98 Funds from Hermosa Beach $328,285.56
Funds from Manhattan Beach $289,808.77
Funds from Redondo Beach $404,274.69
Total $8,442,166.00

DISCUSSION

The City of Torrance (the City) is subject to storm water regulations pursuant to the 2021 National Pollutant Discharge Elimination System (NPDES) permit to reduce or prevent urban runoff and stormwater pollution.

The cities of Torrance, Hermosa Beach, Manhattan Beach, Redondo Beach, and the Los Angeles County Flood Control District (LACFCD), collectively the “Beach Cities”, formed the Beach Cities Watershed Management Group (WMG) to develop a Beach Cities Watershed Management Plan (WMP) which identifies areas where enhancements can be implemented to reduce and/or prevent urban runoff and stormwater pollution throughout the Santa Monica Bay watershed to comply with the NPDES permit.

The Beach Cities Green Streets Project, S-194 (S-194 Project) is one of the projects identified in the latest WMP. The S-194 Project will capture, treat, and/or infiltrate stormwater runoff in the four Beach Cities WMG member cities. It will install “green street” enhancements such as pervious pavement and stormwater drywells and plant approximately 200 trees, 72 of which will be in Torrance. The City is the lead agency for design, construction, post-construction and project fund management on behalf of the Beach Cities . A map showing the locations of proposed improvements in each city is provided as Attachment 1. In Torrance, 190th Street, 191st Street, and the El Nido Park neighborhood were identified for installation of “green street” enhancements.

In 2018, the Beach Cities WMG was awarded $2,000,000 .00 in Proposition 12 (Prop 12 ) Santa Monica Bay Restoration Grant funding by the California State Coastal Conservancy and the Santa Monica Bay Restoration Commission for design and construction of the S-194 Project. $530,913 has been spent for design and the remaining $1,469,087 of Prop 12 grant funds will be spent on construction.

On April 9, 2024, City Council approved a Transfer Agreement (Agreement) with the Los Angeles Regional Safe, Clean Water Program to receive Regional Measure W grant funding in the amount of $5,366,953.00 for construction and post-construction monitoring. 2 City Council
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On December 17, 2024, City Council approved a Memorandum of Understanding (MOU) with the Cities of Hermosa Beach, Manhattan Beach, and Redondo Beach for construction of the S -194 Project which committed a total of $1,533,98 2.00 to the S -194 Project, including $983,375.00 from the three Cities and $550,607.00 of Measure W funds from the City Municipal Measure W – Interest Earnings.

Environmental Findings
The environmental clearance for this project has been completed by the Los Angeles County Flood Control District, which certified a Program Environmental Impact Report (SCH#2014081106) for the implementation of Enhanced Watershed Management Programs throughout the County. The City is acting as a responsible agency pursuant to CEQA Guidelines Section 15096 and determines that this activity is within the scope of the program approved earlier and the program EIR adequately describes the activity for the purposes of CEQA.

Award of Public Works Agreement for Construction
The project was advertised for public bid on January 19 and January 22, 2025 in the Daily Breeze and posted on PlanetBids on Friday, January 17, 2025. A total of ten (10) bids were received and opened on February 19, 2025, with the following results:

Rank Vendor City, State Bid Price
1 PALP dba Excel Paving Company* Long Beach, CA $ 7,738,584.00 2 Legion Contractors, Inc. Los Angeles, CA $ 7,896,988.00 3 Environmental Construction, Inc. Woodland Hills, CA $ 8,645,064.00 4 Aneen Construction, Inc. Riverside, CA $ 8,651,612.00 5 Lucas Builders, Inc. La Habra, CA $ 9,734,880.00 6 Gentry General Engineering, Inc. Colton, CA $ 9,766,235.00 7 Los Angeles Engineering Inc. Covina, CA $ 10,195,000.00 8 Clarke Contracting Corp. Lawndale, CA $ 11,798,641.00 9 Toro Enterprises, Inc. Oxnard, CA $ 11,843,573.00 10 Mike Bubalo Construction Co., Inc. Baldwin Park, CA $ 13,523,280.00 *Lowest responsive and responsible bidder

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The apparent lowest bidder, PALP, Inc. dba Excel Paving Company (Excel), submitted a bid in the amount of $7,738,584.00. Excel’s bid price is 0.8% below t he low end of the Engineer's construction estimate range of $7,800,000.00 to $7,900,000.00. Staff performed an evaluation of their bid submittal including a thorough review of Excel’s bid, licensure, qualifications, and performance history and contacted references who have provided positive feedback. Excel has successfully completed several projects in the City . Staff received no bid protests nor correspondence from third parties about this bid. All bidders were notified of the results. Excel is the confirmed lowest responsive and responsible bidder, and the Public Works Director recommends award of a Public Works Agreement (Attachment 2) in the amount of $7,738,584.00 with a 5% contingency of $386,929.00.

A Request for Proposal (RFP) for Construction Inspection Services and a Request for Quotation (RFQ) for Materials Testing Services were also solicited, with proposals due on March 6, 2025, and March 4, 2025, respectively. Both the RFP and the RFQ contained defined, weighted criteria for which proposals were evaluated. The evaluation teams consisted of four staff members who independently scored each proposal out of a maximum of 100 points. The ratings were averaged and the firms ranked. The rankings were ma de public via PlanetBids and notices of the City's intent to award a contract were sent to all proposing firms a minimum of two weeks prior to the Council meeting date.

Upon completion of the proposal review process for construction inspection services , it was determined that Z & K Consultants, Inc. of Riverside, CA is the most qualified for the project .

Although Z & K Consultants, Inc.’s proposed fee is the third lowest received, their firm possesses the most experience which staff believes can justify the 2.4% difference in fee from the lowest proposer. Z & K Consultants, Inc. has successfully inspected recently completed projects in Torrance in a competent and responsive manner. The final ranking for the construction inspection services RFP is as follows:

RANK VENDOR CITY, STATE EVALUATION
SCORE

PROPOSAL
PRICE
1 Z & K Consultants,
Inc. Riverside, CA 83 $249,528.00
2 Fountainhead
Consulting
Corporation
Fontana, CA 82 $243,600.00
3 Converse Consultants Monrovia, CA 72 $249,000.00
4 Ladayu Consulting
Group Palos Verdes Estates, CA 70 $268,800.00

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Staff verified Z & K Consultants, lnc.'s background information and found them satisfactory. There has been no protest nor correspondence from third parties received to date. The Public Works Director recommends award of a Consulting Services Agreement with Z & K Consultants, Inc. (Attachment 3) in the amount of $249,528.00.

Upon completion of the proposal review process for materials testing services, it was determined that RMA Group, Inc., of Carson, CA is most qualified for the project. Although RMA Group, Inc.’s proposed fee is the second lowest received, their firm possesses the most experience which staff believes can justify the 8.4% difference in fee from the lowest proposer. Their proposal indicated the most experience with similar projects and they have successfully completed similar work in Torrance in the past. The final ranking for this RFQ is as follows:

RANK VENDOR CITY, STATE EVALUATION
SCORE

PROPOSAL
PRICE
1 RMA Group, Inc. Carson, CA 90 $67,125.00
2 Fenagh Engineering & Testing Rancho Cucamonga, CA 85 $61,510.00 3 Koury Engineering & Testing, Inc. Chino, CA 78 $72,412.00 4 Hushmand Associates, Inc. Irvine, CA 74 $113,540.00
5 Converse Consultants Monrovia, CA 70 $75,010.00
Staff verified RMA Group, lnc.'s background information and found them satisfactory. There has been no protest nor correspondence from third parties received to date. The Public Works Director recommends award of a Consulting Services Agreement to RMA Group, Inc. (Attachment 4) in the amount of $67,125.00.

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The total project cost is $8,742,166. 00, which includes the cost of construction with a 5% contingency, construction inspection, materials testing and post-construction monitoring:

Table 1. Beach Cities Green Streets Funding

TASK COST FUNDING
Construction (Lowest Responsive Bid) $7,738,584.00
5% Construction Contingency $386,929.00
Construction Inspection & Material Testing
(Proposal)
$249,528.00
Material Testing (Proposal) $67,125.00
Post-Construction Monitoring (estimated) $300,000.00
SUBTOTAL: COST & FUNDING $8,742,166.00 $8,742,166.00
Remaining Prop 12 Grant Funds $1,469,087.00
Measure W Grant Funds $5,366,953.00
Previously Appropriated Torrance Measure W –
Interest Earnings
$550,607.00
Previously Committed Local Funds from other
cities
$983,375.00
SUBTOTAL – AVAILABLE FUNDS $8,370,022.00
ADDITIONAL LOCAL FUNDING NEEDED $372,144.00

The estimated $300,000 for post -construction monitoring will be awarded in the future as a separate contract.

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The $372,144.00 of additional local funding needed will be provided by the four cities in amounts proportionate to the cost of the work to be completed in each city. The additional local funding from each city is shown below in Table 2.

Table 2. Additional Local Construction Funding Contributions by City

Including the additional local funding needed shown in Table 2 above, Torrance’s total share of the local funding contribution to the S-194 Project is $703,756.98.

It is anticipated that construction will begin in June 2025 and will be completed by March 2026.

Prior to construction, Beach Cities staff will provide advance notification to affected property owners and businesses so they are aware of the project scope and schedule.

Further information about this project and all other active infrastructure projects can be found on our Public Works website at https://www.torranceca.gov/our-city/capital-improvement-projects.

ATTACHMENTS

1. Location Map

2. Public Works Agreement – PALP , Inc. dba Excel Paving Company

3. Consulting Services Agreement – Z & K Consultants, Inc.

4. Consulting Services Agreement – RMA Group, Inc.

CITY ADDITIONAL LOCAL

FUNDING NEEDED
Hermosa Beach $179,999.56
Manhattan Beach ($25,173.23)
Redondo Beach $64,167.69
Torrance $153,149.98
ADDITIONAL LOCAL FUNDING NEEDED $372,144.00
7 MANHATTAN
BEACH

HERMOSA
BEACH

REDONDO
BEACH

TORRANCE

MANHATTAN
BEACH
PCH

ARTESIA BLVD
190TH BLVD

MANHATTAN BEACH BLVD

MARINE BLVD

ROSECRANS AVE
PCH

AVIATION BLVD

HAWTHORNE BLVD

HERMOSA AVE

BEACH CITIES

GREEN STREETS LOCATIONS

NOT TO SCALE
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1 PUBLIC WORKS AGREEMENT

This PUBLIC WORKS AGREEMENT (“Agreement”) is made and entered into as of MAY 6, 2025 (the “Effective Date”), by and between the CITY OF TORRANCE, a municipal corporation (“CITY”), and PALP, INC. DBA EXCEL PAVING COMPANY , a California Corporation (“CONTRACTOR”).

RECITALS:

A. The CITY wishes to retain the services of an experienced and qualified CONTRACTOR to construct the Beach Cities Green Streets Project, S-194 & B2025-04;

B. In order to obtain the desired services, The CITY has circulated a Notice Inviting Bids for the construction of the Beach Cities Green Streets Project, S-194 & B2025-04 (the “NIB”); and

C. CONTRACTOR has submitted a Bid (the “Bid”) in response to the NIB.

CONTRACTOR represents that it is qualified to perform those services requested in the Plans and Specifications. Based upon its review of all Bids submitted in response to the NIB, The CITY is willing to award the contract to CONTRACTOR.

AGREEMENT:

1. SERVICES TO BE PERFORMED BY CONTRACTOR

CONTRACTOR will provide the services and install those materials listed in the Plans and Specifications, which are on file in the Public Works Department. The NIB and the Plans and Specifications are made a part of this Agreement. A copy of the Bid is attached as Exhibit A.

2. TERM

Unless earlier terminated in accordance with Paragraph 4 below, this Agreement will continue in full force and effect for two years from the Effective Date.

3. COMPENSATION

A. CONTRACTOR’s Fee.

For services rendered pursuant to this Agreement, CONTRACTOR will be paid in accordance with CONTRACTOR’s Bid; provided, however, that in no event will the total amount of money paid the CONTRACTOR, for services initially contemplated by this Agreement, exceed the sum of $7,738,584 (“Agreement Sum”), plus a contingency of $386,929, if first approved in writing by the CITY.

9 ATTACHMENT 2
2 B. Schedule of Payment.

Provided that the CONTRACTOR is not in default under the terms of this Agreement, upon presentation of an invoice, CONTRACTOR will be paid monthly, within 30 days after the date of the monthly invoice.

4. TERMINATION OF AGREEMENT

A. Termination by CITY for Convenience.

1. CITY may, at any time, terminate the Agreement for CITY’s convenience and without cause.

2. Upon receipt of written notice from CITY of such termination for CITY’s convenience, CONTRACTOR will:

a) cease operations as directed by CITY in the notice;
b) take actions necessary, or that CITY may direct, for the protection and preservation of the work; and
c) except for work directed to be performed prior to the effective date of termination stated in the notice, terminate all existing subcontracts and purchase orders and enter into no further subcontracts and purchase orders.

3. In case of such termination for CITY’s convenience, CONTRACTOR will be entitled to receive payment for work executed; and costs incurred by reason of such termination, along with reasonable overhead and profit on the work not executed.

B. Termination for Cause.

1. If either party fails to perform any term, covenant or condition in this Agreement and that failure continues for 15 calendar days after the nondefaulting party gives the defaulting party notice of the failure to perform, this Agreement may be terminated for cause; provided, however, that if during the notice period the defaulting party has promptly commenced and continues diligent efforts to remedy the default, the defaulting party will have such additional time as is reasonably necessary to remedy the default.

2. In the event this Agreement is terminated for cause by the default of the CONTRACTOR, the CITY may, at the expense of the CONTRACTOR and its surety, complete this Agreement or cause it to be completed.

Any check or bond delivered to the CITY in connection with this Agreement, and the money payable thereon, will be forfeited to and remain the property of the CITY. All moneys due the CONTRACTOR under the terms of this Agreement will be retained by the CITY, but the retention will not release the CONTRACTOR and its surety from liability for the default. Under these circumstances, however, the CONTRACTOR and its surety will be credited with the amount of money 10 3
retained, toward any amount by which the cost of completion exceeds the Agreement Sum and any amount authorized for extra services.

3. Termination for cause will not affect or terminate any of the rights of the CITY as against the CONTRACTOR or its surety then existing, or which may thereafter accrue because of the default; this provision is in addition to all other rights and remedies available to the CITY under law.

C. Termination for Breach of Law.

In the event the CONTRACTOR or any of its officers, directors, shareholders, employees, agents, subsidiaries or affiliates is convicted (i) of a criminal offense as an incident to obtaining or attempting to obtain a public or private contract or subcontract, or in the performance of a contract or subcontract; (ii) under state or federal statutes of embezzlement, theft, forgery, bribery, falsification or destruction of records, receiving stolen property, or any other offense indicating a lack of business integrity or business honesty which currently, seriously, and directly affects responsibility as a public consultant or contractor; (iii) under state or federal antitrust statutes arising out of the submission of bids or proposals; or (iv) of violation of Paragraph 20 of this Agreement; or for any other cause the CITY determines to be so serious and compelling as to affect CONTRACTOR’s responsibility as a public consultant or contractor, including but not limited to, debarment by another governmental agency, then the CITY reserves the unilateral right to terminate this Agreement or to impose such other sanctions (which may include financial sanctions, temporary suspensions or any other condition deemed appropriate short of termination) as it deems proper. The CITY will not take action until CONTRACTOR has been given notice and an opportunity to present evidence in mitigation.

5. FORCE MAJEURE

If any party fails to perform its obligations because of strikes, lockouts, labor disputes, embargoes, acts of God, inability to obtain labor or materials or reasonable substitutes for labor or materials, governmental restrictions, governmental regulations, governmental controls, judicial orders, enemy or hostile governmental action, civil commotion, fire or other casualty, or other causes beyond the reasonable control of the party obligated to perform, then that party’s performance shall be excused for a period equal to the period of such cause for failure to perform.

6. RETENTION OF FUNDS

CONTRACTOR authorizes the CITY to deduct from any amount payable to CONTRACTOR (whether or not arising out of this Agreement) any amounts the payment of which may be in dispute or that are necessary to compensate the CITY for any losses, costs, liabilities, or damages suffered by the CITY, and all amounts for which the CITY may be liable to third parties, by reason of CONTRACTOR’s negligent acts or omissions or willful misconduct in performing 11 4
or failing to perform CONTRACTOR’s obligations under this Agreement. In the event that any claim is made by a third party, the amount or validity of which is disputed by CONTRACTOR, or any indebtedness exists that appears to be the basis for a claim of lien, the CITY may withhold from any payment due, without liability for interest because of the withholding, an amount sufficient to cover the claim. The failure of the CITY to exercise the right to deduct or to withhold will not, however, affect the obligations of CONTRACTOR to insure, indemnify, and protect the CITY as elsewhere provided in this Agreement.

7. THE CITY’S REPRESENTATIVE

The Public Works Director is designated as the “City Representative,” authorized to act in its behalf with respect to the work and services specified in this Agreement and to make all decisions in connection with this Agreement.

Whenever approval, directions, or other actions are required by the CITY under this Agreement, those actions will be taken by the City Representative, unless otherwise stated. The City Manager has the right to designate another City Representative at any time, by providing notice to CONTRACTOR.

8. CONTRACTOR REPRESENTATIVE(S)

The following principal(s) of CONTRACTOR are designated as being the principal(s) and representative(s) of CONTRACTOR authorized to act in its behalf with respect to the work specified in this Agreement and make all decisions in connection with this Agreement:

Curtis P. Brown III, President

9. INDEPENDENT CONTRACTOR

The CONTRACTOR is, and at all times will remain as to the CITY, a wholly independent contractor. Neither the CITY nor any of its agents will have control over the conduct of the CONTRACTOR or any of the CONTRACTOR’s employees, except as otherwise set forth in this Agreement. The CONTRACTOR may not, at any time or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of the CITY.

CITY has no duty, obligation, or responsibility to CONTRACTOR’s agents or employees under the Affordable Care Act. CONTRACTOR is solely responsible for any tax penalties associated with the failure to offer affordable coverage to its agents and employees under the Affordable Care Act and any other liabilities, claims and obligations regarding compliance with the Affordable Care Act with respect to CONTRACTOR’s agents and employees. CITY is not responsible and shall not be held liable for CONTRACTOR’s failure to comply with CONTRACTOR’s duties, obligations, and responsibilities under the Affordable Care Act. CONTRACTOR agrees to defend, indemnify and hold CITY harmless for any and all taxes and penalties that may be assessed against CITY as a result of CONTRACTOR’s obligations under the Affordable Care Act relating to CONTRACTOR’s agents and employees.

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10. BUSINESS LICENSE

The CONTRACTOR must obtain a City business license prior to the start of work under this Agreement, unless CONTRACTOR is qualified for an exemption.

11. OTHER LICENSES AND PERMITS

CONTRACTOR warrants that it has all professional, contracting and other permits and licenses required to undertake the work contemplated by this Agreement.

12. FAMILIARITY WITH WORK

By executing this Agreement, CONTRACTOR warrants that CONTRACTOR (a) has thoroughly investigated and considered the scope of services to be performed, (b) has carefully considered how the services should be performed, and (c) fully understands the facilities, difficulties and restrictions attending performance of the services under this Agreement. If the services involve work upon any site, CONTRACTOR warrants that CONTRACTOR has or will investigate the site and is or will be fully acquainted with the conditions there existing, prior to commencement of services set forth in this Agreement.

Should CONTRACTOR discover any latent or unknown conditions that will materially affect the performance of the services set forth in this Agreement, CONTRACTOR must immediately inform the CITY of that fact and may not proceed except at CONTRACTOR’s risk until written instructions are received from the CITY.

13. CARE OF WORK

CONTRACTOR must adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work, and the equipment, materials, papers, documents, plans, studies and other components to prevent losses or damages, and will be responsible for all damages, to persons or property, until acceptance of the work by the CITY, except those losses or damages as may be caused by the CITY’s own negligence.

14. CONTRACTOR’S ACCOUNTING RECORDS; OTHER PROJECT RECORDS

Records of the CONTRACTOR’s time pertaining to the project, and records of accounts between the CITY and the CONTRACTOR, will be kept on a generally recognized accounting basis. CONTRACTOR will also maintain all other records, including without limitation specifications, drawings, progress reports and the like, relating to the project. All records will be available to the CITY during normal working hours. CONTRACTOR will maintain these records for three years after final payment.

15. PREVAILING WAGE

All Services rendered pursuant to this agreement must be provided in accordance with all ordinances, resolutions, statutes, rules, regulations, and laws of City and any Federal, State, or local governmental agency of competent 13 6
jurisdiction. Contractor is aware of the requirements of California Labor Code Sections 1720, et seq., and 1770, et seq., as well as of California Code of Regulations, Title 8, Sections 1600, et seq., (collectively, the “Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “Public works” and “Maintenance” projects. If the Services are being performed as part of an applicable “Public works” or “Maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is ONE THOUSAND DOLLARS ($1,000) or more, Contractor agrees to fully comply with the Prevailing Wage Laws including, but not limited to, requirements related to the maintenance of payroll records and the employment of apprentices.

Pursuant to California Labor Code Section 1725.5, no contractor or subcontractor may be awarded a contract for public work on a “Public works” project unless registered with the California Department of Industrial Relations (“DIR”) at the time the contract is awarded. If the Services are being performed as part of an applicable “Public works” or “Maintenance” project, as defined by the Prevailing Wage Laws, this

project is subject to compliance monitoring and enforcement by the California Department of Industrial Relations (“DIR”). Contractor will maintain and will require all subcontractors to maintain valid and current DIR Public Works Contractor registration during the term of this Agreement. Contractor must notify City in writing immediately, and in no case more than twenty-four (24) hours, after receiving any information that Contractor’s or any of its subcontractor’s DIR registration status has been suspended, revoked, expired, or otherwise changed.

It is understood that it is the responsibility of Contractor to determine the correct salary scale. Contractor will make copies of the prevailing rates of per diem wages for each craft, classification, or type of worker needed to execute the Services available to interested parties upon request, and post copies at Contractor’s principal place of business and at the project site, if any. The statutory penalties for failure to pay prevailing wage or to comply with State wage and hour laws will be enforced. Contractor must forfeit to City TWENTY FIVE DOLLARS ($25.00) per day for each worker who works in excess of the minimum working hours when Contractor does not pay overtime. In accordance with the provisions of Labor Code Sections 1810 et seq., eight (8) hours is the legal working day.

Contractor must also comply with State law requirements to maintain payroll records and must provide for certified records and inspection of records as required by California Labor Code Section 1770 et seq., including Section 1776.

Contractor will defend (with counsel selected by City), indemnify, and hold City, its elected officials, officers, employees, and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It is agreed by the parties that, in connection with performance of the Services, including, without limitation, any and all “Public works” (as defined by the Prevailing Wage Laws), Contractor will bear all risks of payment or non-payment of prevailing wages under California law and/or the implementation of Labor Code Section 1781, as the same may be amended from time to time, and/or any other similar law. Contractor acknowledges and agrees 14 7
that it will be independently responsible for reviewing the applicable laws and regulations and effectuating compliance with those laws. Contractor will require the same of all subcontractors.

16. INDEMNIFICATION

CONTRACTOR will indemnify, defend, and hold harmless CITY, the Successor Agency to the Former Redevelopment Agency of the City of Torrance, the City Council, each member thereof, present and future, its officers, agents and employees from and against any and all liability, expenses, including defense costs and legal fees, and claims for damages whatsoever, including, but not limited to, those arising from breach of contract, bodily injury, death, personal injury, property damage, loss of use, or property loss however the same may be caused and regardless of the responsibility for negligence. The obligation to indemnify, defend and hold harmless includes, but is not limited to, any liability or expense, including defense costs and legal fees, arising from the negligent acts or omissions, or willful misconduct of CONTRACTOR, its officers, employees, agents, subcontractors or vendors. It is further agreed, CONTRACTOR’s obligations to indemnify, defend and hold harmless will apply even in the event of concurrent negligence on the part of CITY, the City Council, each member thereof, present and future, or its officers, agents and employees, except for liability resulting solely from the negligence or willful misconduct of CITY, its officers, employees or agents. Payment by CITY is not a condition precedent to enforcement of this indemnity. In the event of any dispute between CONTRACTOR and CITY, as to whether liability arises from the sole negligence of the CITY or its officers, employees, agents, subcontractors or vendors, CONTRACTOR will be obligated to pay for CITY’s defense until such time as a final judgment has been entered adjudicating the CITY as solely negligent.

CONTRACTOR will not be entitled in the event of such a determination to any reimbursement of defense costs including but not limited to attorney’s fees, expert fees and costs of litigation.

17. NON-LIABILITY OF THE CITY’S OFFICERS AND EMPLOYEES

No officer or employee of the CITY will be personally liable to CONTRACTOR, in the event of any default or breach by the CITY or for any amount that may become due to CONTRACTOR.

18. INSURANCE

A. CONTRACTOR and its subcontractors must maintain for the duration of the Agreement at their sole expense the following insurance, which will be full coverage not subject to self-insurance provisions:

1. Automobile Liability, including owned, non-owned and hired vehicles, with at least the following limits of liability:

a. Combined single limits of $2,000,000 per occurrence.

2. Commercial General Liability including coverage for premises, products and completed operations, independent
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contractors/vendors, personal injury and contractual obligations with combined single limits of coverage of at least $5,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be $10,000,000. Such insurance shall not exclude coverage for sudden and accidental pollution incidents and shall include coverage for the perils of explosion, collapse, and underground (XCU).

3. Workers' Compensation coverage as required by the Labor Code of the State of California and, if workers' compensation is required, employer's liability insurance with minimum limits of ($1,000,000) per occurrence or occupational illness. The Workers' Compensation policy shall be endorsed with a waiver of subrogation in favor of the CITY for all work performed by the CONTRACTOR, its employees, agents and subcontractors.

B. The insurance provided by CONTRACTOR will be primary and non- contributory.

C. CITY, the Successor Agency to the Former Redevelopment Agency of the City of Torrance, the City Council and each member thereof, members of boards and commissions, every officer, agent, official, employee and volunteer must be named as additional insureds under the automobile and general liability policies. Additional insured coverage endorsement must apply to all work performed by CONTRACTOR.

D. CONTRACTOR must provide certificates of insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) indicating appropriate insurance, to the City Clerk of the City of Torrance before the commencement of work.

E. Each insurance policy required by this Paragraph must contain a provision that no termination, cancellation or change of coverage can be made without notice to the CITY.

F. CONTRACTOR must include all subcontractors as insureds under its policies or must furnish separate certificates and endorsements for each subcontractor. All coverage for subcontractors will be subject to all of the requirements of this Paragraph 18.

G. If the CONTRACTOR maintains broader coverage and/or higher limits than the minimums shown above, the CITY requires and shall be entitled to the broader coverage and/or the higher limits maintained by the CONTRACTOR. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the CITY.

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H. The procuring of insurance shall not be construed as a limitation on liability nor as full performance of the indemnification provisions of the CONTRACTOR.

I. CONTRACTOR hereby grants to CITY a waiver of any right to subrogation which any insurer of said CONTRACTOR may acquire against the CITY by virtue of the payment of any loss under such insurance. CONTRACTOR agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the CITY has received a waiver of subrogation endorsement from the insurer.

J. Self-insured retentions must be declared to and approved by the CITY.

The CITY may require the CONTRACTOR to provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or CITY.

19. SUFFICIENCY OF INSURERS

Insurance required by this Agreement will be satisfactory only if issued by companies admitted to do business in California, rated “A” or better in the most recent edition of Best’s Key Rating Guide, and only if they are of a financial category Class VII or better, unless these requirements are waived by the Risk Manager of the CITY (“Risk Manager”) due to unique circumstances. In the event the Risk Manager determines that the work or services to be performed under this Agreement creates an increased or decreased risk of loss to the CITY, the CONTRACTOR agrees that the minimum limits of any insurance policies and/or the performance bond required by this Agreement may be changed accordingly upon receipt of written notice from the Risk Manager; provided that CONTRACTOR will have the right to appeal a determination of increased coverage by the Risk Manager to the City Council of the CITY within 10 days of receipt of notice from the Risk Manager.

20. CONFLICT OF INTEREST

A. No officer or employee of the CITY may have any financial interest, direct or indirect, in this Agreement, nor may any officer or employee participate in any decision relating to the Agreement that affects the officer or employee’s financial interest or the financial interest of any corporation, partnership or association in which the officer or employee is, directly or indirectly interested, in violation of any law, rule or regulation.

B. No person may offer, give, or agree to give any officer or employee or former officer or employee, nor may any officer or employee solicit, demand, accept, or agree to accept from another person, a gratuity or an offer of employment in connection with any decision, approval, disapproval, recommendation, preparation or any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, 17 10
auditing, or in any other advisory capacity in any way pertaining to any program requirement, contract or subcontract, or to any solicitation or proposal.

21. NOTICE

A. All notices, requests, demands, or other communications under this Agreement will be in writing. Notice will be sufficiently given for all purposes as follows:

1. Personal delivery. When personally delivered to the recipient:
notice is effective on delivery.

2. First Class mail. When mailed first class to the last address of the recipient known to the party giving notice: notice is effective three mail delivery days after deposit in an United States Postal Service office or mailbox.

3. Certified mail. When mailed certified mail, return receipt requested: notice is effective on receipt, if delivery is confirmed by a return receipt.

4. Overnight delivery. When delivered by an overnight delivery service, charges prepaid or charged to the sender’s account:
notice is effective on delivery, if delivery is confirmed by the delivery service.

5. Facsimile transmission. When sent by fax to the last fax number of the recipient known to the party giving notice: notice is effective on receipt. Any notice given by fax will be deemed received on the next business day if it is received after 5:00 p.m. (recipient’s time) or on a non-business day.

6. Addresses for purpose of giving notice are as follows:

CONTRACTOR: PALP, INC. DBA EXCEL PAVING

COMPANY
2230 Lemon Ave.

Long Beach, CA 90806

Fax: (562) 591-7485

CITY:

City Clerk
City of Torrance
3031 Torrance Boulevard
Torrance, CA 90503
Fax: (310) 618-2931

with a copy to:

Attn: Stephanie Holst, P.E.

Public Works Department
City of Torrance
18 11
20500 Madrona Avenue
Torrance, CA 90503
Fax: (310) 781-6902

B. Any correctly addressed notice that is refused, unclaimed, or undeliverable because of an act or omission of the party to be notified, will be deemed effective as of the first date the notice was refused, unclaimed or deemed undeliverable by the postal authorities, messenger or overnight delivery service.

C. Either party may change its address or fax number by giving the other party notice of the change in any manner permitted by this Agreement.

22. PROHIBITION AGAINST ASSIGNMENT AND SUBCONTRACTING

This Agreement and all exhibits are binding on the heirs, successors, and assigns of the parties. The Agreement may not be assigned or subcontracted by either the CITY or CONTRACTOR without the prior written consent of the other.

23. INTEGRATION; AMENDMENT

This Agreement represents the entire understanding of the CITY and CONTRACTOR as to those matters contained in it. No prior oral or written understanding will be of any force or effect with respect to the terms of this Agreement. The Agreement may not be modified or altered except in writing signed by both parties.

24. INTERPRETATION

The terms of this Agreement should be construed in accordance with the meaning of the language used and should not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction that might otherwise apply. To the extent that the terms of the Bid or Proposal are inconsistent with the terms of this Agreement, the terms of this Agreement shall control.

25. SEVERABILITY

If any part of this Agreement is found to be in conflict with applicable laws, that part will be inoperative, null and void insofar as it is in conflict with any applicable laws, but the remainder of the Agreement will remain in full force and effect.

26. TIME OF ESSENCE

Time is of the essence in the performance of this Agreement.

27. GOVERNING LAW; JURISDICTION

This Agreement will be administered and interpreted under the laws of the State of California. Jurisdiction of any litigation arising from the Agreement will be in Los Angeles County, California.
19 12

28. COMPLIANCE WITH STATUTES AND REGULATIONS

CONTRACTOR will be knowledgeable of and will comply with all applicable federal, state, county and city statutes, rules, regulations, ordinances and orders.

29. WAIVER OF BREACH

No delay or omission in the exercise of any right or remedy by a nondefaulting party on any default will impair the right or remedy or be construed as a waiver.

A party’s consent or approval of any act by the other party requiring the party’s consent or approval will not be deemed to waive or render unnecessary the other party’s consent to or approval of any subsequent act. Any waiver by either party of any default must be in writing and will not be a waiver of any other default concerning the same or any other provision of this Agreement.

30. ATTORNEY’S FEES

Except as provided for in Paragraph 16, in any dispute, litigation, arbitration, or other proceeding by which one party either seeks to enforce its rights under this Agreement (whether in contract, tort or both) or seeks a declaration of any rights or obligations under this Agreement, the prevailing party will be awarded reasonable attorney’s fees, together with any costs and expenses, to resolve the dispute and to enforce any judgment.

31. EXHIBITS

All exhibits identified in this Agreement are incorporated into the Agreement by this reference.

32. CONTRACTOR’S AUTHORITY TO EXECUTE

The persons executing this Agreement on behalf of the CONTRACTOR warrant that (i) the CONTRACTOR is duly organized and existing; (ii) they are duly authorized to execute this Agreement on behalf of the CONTRACTOR; (iii) by so executing this Agreement, the CONTRACTOR is formally bound to the provisions of this Agreement; and (iv) the entering into this Agreement does not violate any provision of any other Agreement to which the CONTRACTOR is bound.

33. PUBLIC RECORDS ACT
Any documents submitted by the CONTRACTOR; all information obtained in connection with the CITY’s right to audit and inspect the CONTRACTOR’s documents, books, and accounting records pursuant to paragraph 14 Contractor’s Accounting Records; Other Project Records; become the exclusive property of the City. All such documents become a matter of public record and shall be regarded as public records. Exceptions will be those elements in the California Government Code Section 7920.000 et seq. (Public Records Act) and which are marked “trade secret”, “confidential”, or “proprietary”. The CITY shall not in any way be liable or responsible for the disclosure of any such records including, without limitation, those so marked, if disclosure is required by law, or by an order issued by a court of competent jurisdiction.

20 13
In the event the CITY is required to defend an action on a Public Records Act request for any of the aforementioned documents, information, books, records, and/or contents of a proposal marked “trade secret”, “confidential”, or “proprietary”, the CONTRACTOR agrees to defend and indemnify the CITY from all costs and expenses, including reasonable attorney’s fees, in action or liability arising under the Public Records Act.

City of Torrance, PALP, INC. DBA EXCEL PAVING COMPANY
a municipal corporation California Corporation

__________________________________

By: ______________________________
George K. Chen, Mayor Curtis P. Brown III, President

ATTEST:

___________________________________

Rebecca Poirier, MMC
City Clerk

APPROVED AS TO FORM:

PATRICK Q. SULLIVAN
City Attorney

By: _______________________________
Jennifer Vicente Guerrero
Deputy City Attorney

Attachment: Exhibit A: Bid
Rev 0424
21 EXHIBIT A

Bid

22 PALP INC. DBA EXCEL PAVING COMPANY
23 24
25 26
27 28
29 30
31 32
33 34
35 36
37 38
39 40
41 Kato Landscape
18182 Bushard Street, Fountain Valley, CA 92708
landscaping; $196,750
24, 26, 37, 38, 76, 77, 78
806122
C-27
drywells; $2,635,000
12, 13, 14, 46, 47, 68
Torrent Resources
15030 Slover Avenue, Fontana, CA 92337
886759
A
Case Land Survey
survey
survey; $97,600
614 N. Eckhoff Street, Orange, CA 92868
L5411
4, 29, 41, 64
42 43
44 45

SEE ATTACHED
46 47
48 49
50 51
52 53
54 City of Torrance
BEACH CITIES GREEN STREETS, S-194 (B2025-04), bidding on 02/19/2025 3:00 PM (PST)

Page 1 of 5 ends

Printed 02/19/2025
PlanetBids
55 City of Torrance
BEACH CITIES GREEN STREETS, S-194 (B2025-04), bidding on 02/19/2025 3:00 PM (PST)

Page 2 of 5 ends

Printed 02/19/2025
PlanetBids
56 City of Torrance
BEACH CITIES GREEN STREETS, S-194 (B2025-04), bidding on 02/19/2025 3:00 PM (PST)

Page 3 of 5 ends

Printed 02/19/2025
PlanetBids
57 City of Torrance
BEACH CITIES GREEN STREETS, S-194 (B2025-04), bidding on 02/19/2025 3:00 PM (PST)

Page 4 of 5 ends

Printed 02/19/2025
PlanetBids
58 City of Torrance
BEACH CITIES GREEN STREETS, S-194 (B2025-04), bidding on 02/19/2025 3:00 PM (PST)

Page 5 of 5 ends

Printed 02/19/2025
PlanetBids
59 60
61 00375494.dotx 1

CONSULTING SERVICES AGREEMENT

This CONSULTING SERVICES AGREEMENT (“Agreement”) is made and entered into as of May 6, 2025 (the “Effective Date”), by and between the CITY OF TORRANCE, a municipal corporation (“CITY”), and Z & K Consultants, Inc., a California corporation (“CONSULTANT”).

RECITALS:

A. CITY wishes to retain the services of an experienced and qualified CONSULTANT to provide construction inspection services.

B. In order to obtain the desired services, CITY has circulated its Request for Proposal for Construction Inspection for the Beach Cities Green Streets Project, S-194, RFP No. B2025-09 (the “RFP”).

C. CONSULTANT has submitted a Proposal (the “Proposal”) in response to the RFP. In its Proposal CONSULTANT represents that it is qualified to perform those services requested in the RFP. Based upon its review of all proposals submitted in response to the RFP, CITY is willing to award this Agreement to CONSULTANT.

AGREEMENT:

1. SERVICES TO BE PERFORMED BY CONSULTANT
CONSULTANT will provide the services and install those materials listed in CONSULTANT’s Proposal submitted in response to the RFP. A copy of the RFP is attached as Exhibit A. A copy of the Proposal is attached as Exhibit B.

CONSULTANT warrants that all work and services set forth in the Proposal will be performed in a competent, professional and satisfactory manner.

2. TERM
Unless earlier terminated in accordance with Paragraph 4 below, this Agreement will continue in full force and effect from the Effective Date through May 5, 2027.

3. COMPENSATION
A. CONSULTANT’s Fee.

For services rendered pursuant to this Agreement, CONSULTANT will be paid in accordance with the Compensation Schedule set forth in the Proposal; provided, however, that in no event will the total amount of money paid CONSULTANT, for services initially contemplated by this Agreement, exceed the sum of $249,528.00 (“Agreement Sum”), unless otherwise first approved in writing by CITY.

B. Schedule of Payment.

62 ATTACHMENT 3
00375494.dotx 2
Provided that CONSULTANT is not in default under the terms of this Agreement, upon presentation of an invoice, CONSULTANT will be paid the fees described in Paragraph 3.A. above, according to the Compensation Schedule. Payment will be due within 30 days after the date of the invoice.

4. TERMINATION OF AGREEMENT
A. Termination by CITY for Convenience.

1. CITY may, at any time, terminate the Agreement for CITY’s convenience and without cause.

2. Upon receipt of written notice from CITY of such termination for CITY’s convenience, CONSULTANT will:

a. cease operations as directed by CITY in the notice;
b. take actions necessary, or that CITY may direct, for the protection and preservation of the work; and
c. except for work directed to be performed prior to the effective date of termination stated in the notice, terminate all existing subcontracts and purchase orders and enter into no further subcontracts and purchase orders.

3. In case of termination for CITY’s convenience, CONSULTANT will be entitled to receive payment for work executed, together with costs incurred by reason of the termination, along with reasonable overhead and profit on work not executed.

B. Termination for Cause.

1. If either party fails to perform any term, covenant or condition in this Agreement and that failure continues for 15 calendar days after the nondefaulting party gives the defaulting party written notice of the failure to perform, this Agreement may be terminated for cause; provided, however, that if during the notice period the defaulting party has promptly commenced and continues diligent efforts to remedy the default, the defaulting party will have such additional time as is reasonably necessary to remedy the default.

2. In the event this Agreement is terminated for cause by the default of CONSULTANT, CITY may, at the expense of CONSULTANT
and its surety, complete this Agreement or cause it to be completed. Any check or bond delivered to the CITY in connection with this Agreement, and the money payable thereon, will be forfeited to and remain the property of the CITY. All moneys due CONSULTANT under the terms of this Agreement will be retained by CITY, but the retention will not release CONSULTANT and its surety from liability for the default. Under these circumstances, however, CONSULTANT and its surety will be credited with the 63 00375494.dotx 3
amount of money retained, toward any amount by which the cost of completion exceeds the Agreement Sum and any amount
authorized for extra services.

3. Termination for cause will not affect or terminate any of the rights of CITY as against CONSULTANT or its surety then existing, or that may thereafter accrue because of the default; this provision is in addition to all other rights and remedies available to the CITY under law.

C. Termination for Breach of Law.

In the event CONSULTANT or any of its officers, directors, shareholders, employees, agents, subsidiaries or affiliates is convicted (i) of a criminal offense as an incident to obtaining or attempting to obtain a public or private contract or subcontract, or in the performance of a contract or subcontract; (ii) under state or federal statutes of embezzlement, theft, forgery, bribery, falsification or destruction of records, receiving stolen property, or any other offense indicating a lack of business integrity or business honesty that currently, seriously, and directly affects responsibility as a public consultant or CONSULTANT; (iii) under state or federal antitrust statutes arising out of the submission of bids or proposals; or (iv) of violation of Paragraph 19 of this Agreement; or for any other cause CITY determines to be so serious and compelling as to affect CONSULTANT’s responsibility as a public consultant or CONSULTANT, including but not limited to, debarment by another governmental agency, then CITY reserves the unilateral right to terminate this Agreement or to impose such other sanctions (which may include financial sanctions, temporary suspensions or any other condition deemed appropriate short of termination) as it deems proper. CITY will not take action until CONSULTANT has been given notice and an opportunity to present evidence in mitigation.

5. FORCE MAJEURE
If any party fails to perform its obligations because of strikes, lockouts, labor disputes, embargoes, acts of God, inability to obtain labor or materials or reasonable substitutes for labor or materials, governmental restrictions, governmental regulations, governmental control, judicial orders, enemy or hostile governmental action, civil commotion, fire or other casualty, or other causes beyond the reasonable control of the party obligated to perform, then that party’s performance will be excused for a period equal to the period of that cause for failure to perform.

6. RETENTION OF FUNDS
CONSULTANT authorizes CITY to deduct from any amount payable to CONSULTANT (whether or not arising out of this Agreement) any amounts the payment of which may be in dispute or that are necessary to compensate CITY for any losses, costs, liabilities, or damages suffered by CITY, and all amounts for which CITY may be liable to third parties, by reason of CONSULTANT’s acts 64 00375494.dotx 4
or omissions in performing or failing to perform CONSULTANT’s obligations under this Agreement. In the event that any claim is made by a third party, the amount or validity of which is disputed by CONSULTANT, or any indebtedness exists that appears to be the basis for a claim of lien, CITY may withhold from any payment due, without liability for interest because of the withholding, an amount sufficient to cover the claim. The failure of CITY to exercise the right to deduct or to withhold will not, however, affect the obligations of CONSULTANT to insure, indemnify, and protect CITY as elsewhere provided in this Agreement.

7. CITY REPRESENTATIVE
The Public Works Diredctor is designated as the “City Representative,” authorized to act in its behalf with respect to the work and services specified in this Agreement and to make all decisions in connection with this Agreement.

Whenever approval, directions, or other actions are required by CITY under this Agreement, those actions will be taken by the City Representative, unless otherwise stated. The City Manager has the right to designate another City Representative at any time, by providing notice to CONSULTANT.

8. CONSULTANT REPRESENTATIVE(S)
The following principal(s) of CONSULTANT are designated as being the principal(s) and representative(s) of CONSULTANT authorized to act in its behalf with respect to the work specified in this Agreement and make all decisions in connection with this Agreement:

Crystal Fraire, President

9. INDEPENDENT CONTRACTOR
CONSULTANT is, and at all times will remain as to CITY, a wholly independent contractor. Neither CITY nor any of its agents will have control over the conduct of CONSULTANT or any of CONSULTANT’s employees, except as otherwise set forth in this Agreement. CONSULTANT’s agents and employees are not and shall not be considered employees of CITY for any purpose. CONSULTANT may not, at any time or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of CITY. CITY has no duty, obligation, or responsibility to CONSULTANT’s agents or employees under the Affordable Care Act. CONSULTANT is solely responsible for any tax penalties associated with the failure to offer affordable coverage to its agents and employees under the Affordable Care Act and any other liabilities, claims and obligations regarding compliance with the Affordable Care Act with respect to CONSULTANT’s agents and employees. CITY is not responsible and shall not be held liable for CONSULTANT’s failure to comply with CONSULTANT’s duties, obligations, and responsibilities under the Affordable Care Act. CONSULTANT agrees to defend, indemnify and hold CITY harmless for any and all taxes and penalties that may be assessed against CITY as a result of CONSULTANT’s obligations under the Affordable Care Act relating to CONSULTANT’s agents and employees.

65 00375494.dotx 5

10. BUSINESS LICENSE
CONSULTANT must obtain a City business license prior to the start of work under this Agreement, unless CONSULTANT is qualified for an exemption.

11. OTHER LICENSES AND PERMITS
CONSULTANT warrants that it has all professional, contracting and other permits and licenses required to undertake the work contemplated by this Agreement.

12. FAMILIARITY WITH WORK
By executing this Agreement, CONSULTANT warrants that CONSULTANT (a) has thoroughly investigated and considered the scope of services to be performed, (b) has carefully considered how the services should be performed, and (c) fully understands the facilities, difficulties and restrictions attending performance of the services required under this Agreement. If the services involve work upon any site, CONSULTANT warrants that CONSULTANT has or will investigate the site and is or will be fully acquainted with the conditions there existing, prior to commencement of the services set forth in this Agreement.

Should CONSULTANT discover any latent or unknown conditions that will materially affect the performance of the services set forth in this Agreement, CONSULTANT must immediately inform CITY of that fact and may not proceed except at CONSULTANT’s risk until written instructions are received from CITY.

13. CARE OF WORK
CONSULTANT must adopt reasonable methods during the term of the Agreement to furnish continuous protection to the work, and the equipment, materials, papers, documents, plans, studies and other components to prevent losses or damages, and will be responsible for all damages to persons or property, until acceptance of the work by CITY, except those losses or damages as may be caused by CITY’s own negligence.

14. CONSULTANT’S ACCOUNTING RECORDS; OTHER PROJECT RECORDS Records of CONSULTANT’s time pertaining to the project, and records of accounts between CITY and CONSULTANT, will be kept on a generally recognized accounting basis. CONSULTANT will also maintain all other records, including without limitation, specifications, drawings, progress reports and the like, relating to the work and services identified in Exhibit A. All records will be available to CITY during normal working hours. CONSULTANT will maintain these records for three years after final payment.

15. INDEMNIFICATION
CONSULTANT will indemnify, defend, and hold harmless CITY, the Successor Agency to the Former Redevelopment Agency of the City of Torrance, the City Council, each member thereof, present and future, members of boards and commissions, their officers, agents, employees and volunteers (collectively “City Affiliates”) from and against any and all liability, expenses, including defense costs and legal fees, and claims for damages whatsoever, including, but not limited to, those arising from breach of contract, bodily injury, death, personal injury, property damage, loss of use, or property loss however the same may be 66 00375494.dotx 6
caused and regardless of the responsibility for negligence. The obligation to indemnify, defend and hold harmless includes, but is not limited to, any liability or expense, including defense costs and legal fees, arising from the negligent acts or omissions, or willful misconduct of CONSULTANT, its officers, employees, agents, subCONSULTANTs or vendors. CONSULTANT’s obligations to indemnify, defend and hold harmless will apply even in the event of concurrent negligence on the part of City Affiliates, except for liability resulting solely from the negligence or willful misconduct of City Affiliates. Payment by CITY is not a condition precedent to enforcement of this indemnity. In the event of any dispute between CONSULTANT and CITY, as to whether liability arises from the sole negligence of City Affiliates, CONSULTANT will be obligated to pay for the defense of City Affiliates until such time as a final judgment has been entered adjudicating City Affiliates as solely negligent. CONSULTANT will not be entitled in the event of such a determination to any reimbursement of defense costs including but not limited to attorney’s fees, expert fees and costs of litigation.

16. NON-LIABILITY OF CITY OFFICERS AND EMPLOYEES
No officer or employee of CITY will be personally liable to CONSULTANT, in the event of any default or breach by the CITY or for any amount that may become due to CONSULTANT.

17. INSURANCE
A. CONSULTANT and its subCONSULTANTs must maintain for the duration of the Agreement at their sole expense the following insurance, which will be full coverage not subject to self-insurance provisions:

1. Automobile Liability, including owned, non-owned and hired vehicles, with at least the following limits of liability:

a. Primary Bodily Injury with limits of at least $500,000 per person, $1,000,000 per occurrence; and

b. Primary Property Damage of at least $250,000 per
occurrence; or

c. Combined single limits of $1,000,000 per occurrence.

2. Commercial General Liability including coverage for premises, products and completed operations, independent
CONSULTANTs/vendors, personal injury and contractual
obligations with combined single limits of coverage of at least $2,000,000 per occurrence, $4,000,000 aggregate.

///

67 00375494.dotx 7

4. Professional Liability (Errors and Omissions): Insurance appropriate to the CONSULTANT’S profession, with limits no less than $2,000,000 per occurrence or claim, $4,000,000 aggregate.

B. The insurance provided by CONSULTANT will be primary and non- contributory.

D. CONSULTANT must provide certificates of insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) indicating appropriate coverage, to the City Clerk of the City of Torrance before the commencement of work.

E. Each insurance policy required by this Paragraph must contain a provision that no termination, cancellation or change of coverage can be made without notice to the CITY.

F. If the CONSULTANT maintains broader coverage and/or higher limits than the minimums shown above, the CITY requires and shall be entitled to the broader coverage and/or the higher limits maintained by the CONSULTANT. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the CITY.

G. The procuring of insurance shall not be construed as a limitation on liability nor as full performance of the indemnification provisions of the CONSULTANT.

H. Claims Made Policies
If any of the required policies provide coverage on a claims-made basis:
a. The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work.
b. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. 68 00375494.dotx 8
c. If coverage is canceled or non-renewed, and not replaced with another claims-made poli cy form with a Retroactive Date prior to the contract effective date, the Vendor must purchase “extended reporting” coverage for a minimum of five (5) years after completion of contract work.

I. CONSULTANT hereby grants to CITY a waiver of any right to subrogation which any insurer of said CONSULTANT may acquire against the CITY by virtue of the payment of any loss under such insurance. CONSULTANT agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the CITY has received a waiver of subrogation endorsement from the insurer.

J. Self-insured retentions must be declared to and approved by the CITY.

The CITY may require the CONSULTANT to provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or CITY.

18. SUFFICIENCY OF INSURERS
Insurance required by this Agreement will be satisfactory only if issued by companies admitted to do business in California, rated “A” or better in the most recent edition of Best’s Key Rating Guide, and only if they are of a financial category Class VII or better, unless these requirements are waived by the Risk Manager of CITY (“Risk Manager”) due to unique circumstances. In the event the Risk Manager determines that the work or services to be performed under this Agreement creates an increased or decreased risk of loss to CITY, the CONSULTANT agrees that the minimum limits of any insurance policies or performance bonds required by this Agreement may be changed accordingly upon receipt of written notice from the Risk Manager; provided that CONSULTANT will have the right to appeal a determination of increased coverage by the Risk Manager to the City Council of CITY within 10 days of receipt of notice from the Risk Manager.

19. CONFLICT OF INTEREST
A. No officer or employee of the CITY may have any financial interest, direct or indirect, in this Agreement, nor may any officer or employee participate in any decision relating to the Agreement that affects the officer or employee’s financial interest or the financial interest of any corporation, partnership or association in which the officer or employee is, directly or indirectly interested, in violation of any law, rule or regulation.

B. No person may offer, give, or agree to give any officer or employee or former officer or employee, nor may any officer or employee solicit, demand, accept, or agree to accept from another person, a gratuity or an offer of employment in connection with any decision, approval, disapproval, recommendation, preparation or any part of a program requirement or a purchase request, influencing the content of any 69 00375494.dotx 9
specification or procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity in any way pertaining to any program requirement, contract or subcontract, or to any solicitation or proposal.

20. NOTICE
A. All notices, requests, demands, or other communications under this Agreement will be in writing. Notice will be sufficiently given for all purposes as follows:

1. Personal delivery. When personally delivered to the recipient, notice is effective on delivery.

2. First Class mail. When mailed first class to the last address of the recipient known to the party giving notice, notice is effective three mail delivery days after deposit in a United States Postal Service office or mailbox.

3. Certified mail. When mailed certified mail, return receipt requested, notice is effective on receipt, if delivery is confirmed by a return receipt.

4. Overnight delivery. When delivered by an overnight delivery service, charges prepaid or charged to the sender’s account, notice is effective on delivery, if delivery is confirmed by the delivery service.

5. Facsimile transmission. When sent by fax to the last fax number of the recipient known to the party giving notice, notice is effective on receipt. Any notice given by fax will be deemed received on the next business day if it is received after 5:00 p.m. (recipient’s time) or on a non-business day.

6. Addresses for purpose of giving notice are as follows:

CONSULTANT: Z&K Consultants, Inc.

Fax: N/A

CITY: City Clerk
City of Torrance
3031 Torrance Boulevard
Torrance, CA 90503
Fax: (310) 618-2931

C. Either party may change its address or fax number by giving the other party notice of the change in any manner permitted by this Agreement.

21. PROHIBITION AGAINST ASSIGNMENT AND SUBCONTRACTING
This Agreement and all exhibits are binding on the heirs, successors, and assigns of the parties. The Agreement may not be assigned or subcontracted by either CITY or CONSULTANT without the prior written consent of the other.

22. INTEGRATION; AMENDMENT
This Agreement represents the entire understanding of CITY and CONSULTANT as to those matters contained in it. No prior oral or written understanding will be of any force or effect with respect to the terms of this Agreement. The Agreement may not be modified or altered except in writing signed by both parties.

23. INTERPRETATION
The terms of this Agreement should be construed in accordance with the meaning of the language used and should not be construed for or against either party by reason of the authorship of this Agreement or by any other rule of construction that might otherwise apply. To the extent that the terms of the RFP or Proposal are inconsistent with the terms of this Agreement, the terms of this Agreement shall control.

24. SEVERABILITY
If any part of this Agreement is found to be in conflict with applicable laws, that part will be inoperative, null and void insofar as it is in conflict with any applicable laws, but the remainder of the Agreement will remain in full force and effect.

25. TIME OF ESSENCE
Time is of the essence in the performance of this Agreement.

26. GOVERNING LAW; JURISDICTION
This Agreement will be administered and interpreted under the laws of the State of California. Jurisdiction of any litigation arising from the Agreement will be in Los Angeles County, California.

27. COMPLIANCE WITH STATUTES AND REGULATIONS
CONSULTANT will be knowledgeable of and will comply with all applicable federal, state, county and city statutes, rules, regulations, ordinances and orders.

28. WAIVER OF BREACH
No delay or omission in the exercise of any right or remedy by a nondefaulting party on any default will impair the right or remedy or be construed as a waiver.

A party’s consent or approval of any act by the other party requiring the first party’s consent or approval will not be deemed to waive or render unnecessary the other party’s consent to or approval of any subsequent act. Any waiver by either party of any default must be in writing and will not be a waiver of any other default concerning the same or any other provision of this Agreement. 71 00375494.dotx 11

29. ATTORNEY’S FEES
Except as provided for in Paragraph 15, in any dispute, litigation, arbitration, or other proceeding by which one party either seeks to enforce its rights under this Agreement (whether in contract, tort or both) or seeks a declaration of any rights or obligations under this Agreement, the prevailing party will be awarded reasonable attorney’s fees, together with any costs and expenses, to resolve the dispute and to enforce any judgment.

30. EXHIBITS
All exhibits identified in this Agreement are incorporated into the Agreement by this reference.

31. CONSULTANT’S AUTHORITY TO EXECUTE
The persons executing this Agreement on behalf of CONSULTANT warrant that (i) CONSULTANT is duly organized and existing; (ii) they are duly authorized to execute this Agreement on behalf of CONSULTANT; (iii) by so executing this Agreement, CONSULTANT is formally bound to the provisions of this Agreement; and (iv) the entering into this Agreement does not violate any provision of any other Agreement to which CONSULTANT is bound.

32. PUBLIC RECORDS ACT
Any documents submitted by the CONSULTANT; all information obtained in connection with the CITY’s right to audit and inspect the CONSULTANT’s documents, books, and accounting records pursuant to paragraph 14 CONSULTANT’s Accounting Records; Other Project Records; as well as those documents which were required to be submitted in response to the Request for Proposals (RFP) used in the solicitation process for this Contract become the exclusive property of the City. All such documents become a matter of public record and shall be regarded as public records. Exceptions will be those elements in the California Government Code Section 7920.000 et seq. (Public Records Act) and which are marked “trade secret”, “confidential”, or “proprietary”.

The CITY shall not in any way be liable or responsible for the disclosure of any such records including, without limitation, those so marked, if disclosure is required by law, or by an order issued by a court of competent jurisdiction.

///

72 00375494.dotx 12
In the event the CITY is required to defend an action on a Public Records Act request for any of the aforementioned documents, information, books, records, and/or contents of a proposal marked “trade secret”, “confidential”, or “proprietary”, the CONSULTANT agrees to defend and indemnify the CITY from all costs and expenses, including reasonable attorney’s fees, in action or liability arising under the Public Records Act.

CITY OF TORRANCE,
a municipal corporation

_______________________________
George K. Chen, Mayor

Z&K Consultants, Inc.
a California corporation

By:________________________________
Crystal Fraire
President

ATTEST:

_______________________________
Rebecca Poirier, MMC
City Clerk

APPROVED AS TO FORM:

PATRICK Q. SULLIVAN
City Attorney

By: ____________________________
Jocelyn N. Sarigumba
Deputy City Attorney

Attachments: Exhibit A Request for Proposals
Exhibit B Proposal

Rev. 0424
73 EXHIBIT A

REQUEST FOR PROPOSALS
74 Request for Proposals (RFP)
City of Torrance | 3031 Torrance Blvd, Torrance CA 90503 | www.TorranceCA.Gov RF
P No. B2025-09
RFP for Construction Inspection for the Beach Cities Green Streets Project RFP Submittal Information
No mail or hand delivered Proposals. No faxed proposals.

No Late proposals.

Location: City of Torrance
Purchasing Division
3031 Torrance Blvd.

Torrance, CA 90503
Date: Thursday, March 6, 2025
Time Deadline: 12:00 p.m. Local (Pacific) Time
Submittal Requirements
Your submittal must include the following:
• V
endor’s Response (Section III of this document) on the forms provided. If additional space i
s required, please attach additional pages.
• Cover Letter
• Resumes of no more than three (3) qualified candidates per requested classification o Qualifications
o List education, Licenses, and Qualified SWPPP Practitioner (QSP) Certification  Recent Inspection Experience
 List similar projects – include project cost and completion dates  Describe relevant work performed on each project
• P roposers Affidavit (Attachment 1)
• Complete Fee Proposal
• P roposed Alternative Language to City’s Pro Forma Consulting Services Agreement (if applicable)
P
roposers will be disqualified if their proposal does not include the above items.

Prior to the award of a Contract
The awarded vendor, must submit the following to the City of Torrance • Proof of insurance and applicable bonds, as indicated in the terms and conditions of this RFP document.
• Proof of a City of Torrance Business License, please contact the City of Torrance Business License Office at (310) 618-5923.

Notice of Mandatory Pre-Proposal Conference
Questions Regarding this RFP Must be Submitted on PlanetBids • The deadline to submit questions is 12:00 Noon Pacific Time on Tuesday, February 25, 2025.
• All questions regarding this RFP must be submitted via PlanetBids. 75 RFP No. B2025-09 RFP for Construction Inspection for the Beach Cities Green Streets Project

SECTION I RFP INSTRUCTIONS AND INFORMATION

Notice is hereby given that sealed proposals will be submitted/uploaded to PlanetBids by 12:00 p.m. on Thursday, March 6, 2025.

The City of Torrance:

The City of Torrance is on the western side of Los Angeles County. It is boarded by the Palos Verdes Peninsula on the south, the City of Gardena on the north, the City of Redondo Beach on the north and west boundaries, the City of Lomita on the east and the Pacific Ocean on the west. The City encompasses an area of approximately 21 square miles, 329 miles of Streets, 1870 intersections, 550 miles of sidewalks, 47,000 Street Trees, 6 Public Libraries, a Municipal Airport, Transit System, 46 Parks & Recreation Amenities, 6 Fire Stations, 1 Police Station and 1 Police Community Center, and has an estimated population of approximately 146,115, which makes Torrance one of the top 10 cities in Los Angeles County in regards to population.

Background:

The Beach Cities Enhanced Watershed Management Plan identified green streets as an integral part of the strategy to eliminate dry weather surface discharges to the surf zone to reduce pollutant load. The Beach Cities Green Streets, S-194 project will capture, treat, and/or infiltrate runoff from approximately 167 acres, including tributary areas from all four Beach Cities (Torrance, Redondo Beach, Hermosa Beach, and Manhattan Beach).

This project will address well documented water quality issues in the Santa Monica Bay including TMDLs (Total Maximum Daily Loads) for dry and wet weather bacteria, nearshore and offshore debris (trash) , and toxic chemicals (DDT & PCB) that often result in beach closures. The project will reduce the volume of runoff and prevent trash from entering the Herondo and 28th Street storm drains from the four Beach Cities. This project will construct Best Management Practices (BMPs) with the goal of obtaining compliance of acceptable bacteria levels, as well as other required TMDLs, within the Beach Cities’ Santa Monica Bay watershed. It will also include planting of 200 trees.

More specifically, the project consists of installing pervious concrete pavement, replacing catch basins, planting trees, and installing drywells at designated streets as shown on the plans in the cities of Torrance, Redondo Beach, Hermosa Beach and Manhattan Beach.

Construction of this project is anticipated to commence in June 2025 and will be ongoing for 180 working days.

Nighttime and weekend work may be required. Work locations in the Beach Cities and latest version of the plans and specifications are available on the City’s website:

Beach Cities Green Streets Project S-194

Definitions:

Word Definition as applied to this RFP
City The City of Torrance, California
Vendor, Contractor,
Proposer, Firm or
Consultant
The person, firm, company or corporation providing services to the City, or submitting a proposal in response to this RFP
Contract, Purchase
Order, Agreement,
Purchasing Agreement
The agreement between the awarded Vendor and the City as a result of this Request for Proposals

76 Proposal Submittal Form:

Prospective bidders must submit bids in electronic only format at https://pbsystem.planetbids.com/portal/47426/portal-home; The proposal must be made on the form provided and uploaded on PlanetBids.

Scan and attach the following required documents to your eBid. This list may not be all-inclusive; additional items may be required elsewhere in bid specifications. Failure to provide required documents with bid may cause the bid to be deemed non-responsive.)

If an individual makes the proposal, it must be signed by that individual, with an address and telephone number. If made by a business entity, it must be signed by an authorized person that executes binding agreements and contracts. A full business address and telephone are required.

Blank spaces in the proposal form must be completed using ink, indelible pencil, typewriter or digitally. The text of the proposal form must not be changed and no additions. Any unauthorized conditions, limitations, or provisos attached to a proposal will render it informal and may cause its rejection. Alterations by erasure or interlineations must be explained or noted in the proposal form over the signature of the Proposer.

Questions:

All questions regarding this RFP must be submitted online no later than 12:00 PM Tuesday, February 25, 2025. Answers to questions will be posted online for all interested bidders to review. Bidders who have downloaded bid documents by the time that the questions are responded to will receive an automated email notifying them of additional information and/or addendums that have been posted to the website. No questions via telephone. No questions submitted after deadline. Written answers and any other changes to the RFP will be sent via Planetbids to all known prospective proposers as an addendum to the RFP.

Errors and Omissions:

The proposer may not take advantage of any errors and/or omissions in these specifications or in the proposer’s specifications submitted with its proposal. If there are errors or omissions, you will be notified.

Proposers Examination of Requirements:

The Proposer is required to examine carefully the site, the instructions, information and specifications of this document, investigate the conditions, the character, quality and quantity of work to be performed as required by this document. Submission of a proposal will be considered prima facie evidence that the Proposer has made such examination.

Reservation:

The City reserves the right to revise or amend these specifications prior to the date set for opening proposals.

Revisions and amendments will be identified by an addendum to this RFP. If the revisions require additional time to enable vendors to respond, the City may postpone the opening date accordingly. In such case, the addendum will include an announcement of the new proposal submittal due date.

Attach all addenda to the proposal. Failure to attach any addendum may render the proposal non-responsive and cause for rejection.

The City reserves the right to award a contract to a company solely based on the initial proposal submitted.

The City reserves the right to require more information and clarification on information submitted in the proposal to complete the evaluation.

The City Council reserves the right to reject any and all proposals received, to take all proposals under advisement for a period not to exceed ninety (90) days after the date of the opening, to waive any informality on any proposal, and to be the sole judge of the relative merits of the material and or service mentioned in the 77 respective proposals received. The City reserves the right to reject any proposal not accompanied with all data or information required.

This Request for Proposals does not commit the City to award a contract or to pay any cost incurred in the preparation of a proposal. All responses to this RFP document become the property of the City of Torrance.

The City reserves the right to examine all factors bearing on a Proposer’s ability to perform the services under the contract. The City reserves the right to reject any proposal not accompanied with all data or information required. The City reserves the right to cancel this solicitation, without penalty, at its sole discretion.

Affidavit:

An affidavit form is enclosed. It must be completed signifying that the proposal is genuine and not collusive or made in the interest or on behalf of any person not named in the proposal, that the proposer has not directly or indirectly induced or solicited any other proposer to put in a sham proposal or any other person, firm, or corporation to refrain from proposing, and that the proposer has not in any manner sought by collusion to secure for itself an advantage over any other proposer. Any proposal submitted without an affidavit or in violation of this requirement will be rejected. (Attachment 1)

Evaluation of Proposals:

The City will be the sole determiner of suitability to the City’s needs. Proposals are rated according to their completeness and understanding of the City’s needs, conformance to the requirements of the technical specifications, compatibility with the City’s current technology and operations, prior experience with similar scope of work, financial capabilities, delivery, and cost. Cost including any ongoing maintenance and support cost are reviewed to determine which proposal best meets the needs of the City.

The City will take into consideration a local Torrance vendor sales tax rebate of 1.5% for proposals submitted by a Torrance vendor that include a material component.

The City’s project evaluation team will evaluate proposals based on the evaluation criteria listed below. Points will be assigned to each criterion up to a maximum of 100 points. Proposals will be ranked and that ranking will be made public.

Subsequently, the City may interview a qualified Firm, prior to deciding whether to recommend the award of an Agreement.

Description of Evaluation Criteria Possible Points
Qualifications of proposed Construction Manager and Inspectors 30 Relevant projects of proposed Construction Manager and Inspectors 30 Firm’s qualifications and experience with Public Works construction projects; and completeness of RFP
20 Proposed wage rates and/or fees (see Submittal Requirements for prevailing or non-prevailing wage rates)
20 Maximum Total Points = 100

EVALUATION OF PROPOSALS: After receipt of proposals for this project, the City’s project evaluation committee will evaluate proposals based on the criteria listed below (with exception of cost) and develop a short list of qualified Firms.

78 The Contract:

The awarded vendor will be required to enter into a written contract with the City of Torrance. Attached is a copy of the standardized contract (Attachment A), which will be modified to reflect the awarded RFP. A copy of this RFP and the accepted proposal will be attached to and become a part of the contract.

Contract Term:

The contract will be for a period of 2 years from the date approved by City Council with an option to extend for an additional one-year term.

Prevailing Wage:

The State of California Senate Bill 7 (SB7) applies to construction contracts over $25,000 and contracts for alteration, demolition, repair and maintenance over $15,000. There are no exemptions. The contract issued because of this RFP is subject to prevailing wage. This bid is subject to prevailing wage rates. Current prevailing wage determinations rates may found at the State of California Dept. of Industrial Relations website http://www.dir.ca.gov/oprl/DPreWageDetermination.htm

Contractor Registration the State of California Senate Bill 854 (SB854):

• No contractor or subcontractor may be listed on a bid proposal for a public works project unless registered with
the Department of Industrial Relations pursuant to Labor Code section 1725.5

•
No contractor or subcontractor may be awarded a contract for public work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5.

•
Public works refers to construction, alteration, demolition, installation, or repair work (including maintenance) done under contract and paid by public funds

•
This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

•
All contractors and subcontractors must furnish electronic certified payroll records directly to the Labor Commissioner (aka Division of Labor Standards Enforcement).

• For additional information and to register online go to http://www.dir.ca.gov/Public-Works/PublicWorks.html

Independent Contractor:

The successful proposer will at all times remain to the City, a wholly independent contractor. Neither the City nor any of its agents will have control over the conduct of the Contractor or any of the Contractor’s employees, except as otherwise set forth in the awarded Agreement. The Contractor’s agents and employees are not and will not be considered employees of the City for any purpose. The Contractor may not, at any time or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of the City.

The City has no duty, obligation, or responsibility to the Contractor’s agents or employees under the Affordable Care Act. The Contractor is solely responsible for any tax penalties associated with the failure to offer affordable coverage to its agents and employees under the Affordable Care Act and any other liabilities, claims and obligations regarding compliance with the Affordable Care Act with respect to the Contractor’s agents and employees. The City is not responsible or liable for the Contractor’s failure to comply with the Contractor’s duties, obligations, and responsibilities under the Affordable Care Act. The Contractor agrees to defend, indemnify and hold the City harmless for all taxes and penalties that may be assessed against the City because of the Contractor’s obligations under the Affordable Care Act relating to the Contractor’s agents and employees.

79 Payments:

By the 10th of each calendar month, the consultant shall submit an invoice for work completed in the prior month. Invoice shall reflect monthly progress payments based on services provided (hours worked, tests completed, etc.). Supporting documentation to the invoice shall include a breakdown of all charges with each invoice, including hours charged by each team member, and a written summary describing the work completed.

Payments will be made upon verification and acceptance by the City of contract services performed and upon the City’s receipt of a correct invoice.

Suspension of Procurement:

The City may suspend, in writing all or a portion of the procurement of materials or services pursuant to this RFP and subsequent contract agreement, in the event unforeseen circumstances make such procurement impossible or infeasible, or in the event, City should determine it to be in the best interest of City to cancel such procurement of services or materials.

In the event of termination, selected Proposer will perform such additional work as is necessary for the orderly filing of documents, and closing of project.

The selected Proposer will be compensated for the terminated procurement based on materials or services actually furnished or performed prior to the effective date of termination, plus the work reasonably required for filing and closing.

Notice of Intent to Award:

Approximately two (2) weeks prior to the anticipated City Council meeting awarding a contract because of the RFP, the City will notify all proposer’s of its intent to award. Results will be posted on the City of Torrance Web site
https://pbsystem.planetbids.com/portal/47426/portal-home

80 RFP No. B2025-09
RFP for Construction Inspection for the Beach Cities Green Streets Project

SECTION II TECHNICAL REQUIREMENTS

The City of Torrance is requesting proposals from qualified vendors for Construction Inspection for the construction of the Beach Cities Green Streets Project located in the cities of Torrance, Redondo Beach, Hermosa Beach, and Manhattan Beach.

The Beach Cities Green Streets Project will capture, treat, and/or infiltrate runoff from areas tributary to the Santa Monica Bay Watershed in all four Beach Cities. The project is a multi -benefit project that will address multiple pollutants, including trash, bacteria, and more, with the design objective of achieving full capture of the 85th percentile, 24-hr design storm from each of the tributary areas. It will also include neighborhood greening elements where feasible along with the planting of 200 trees. The project is led by the City of Torrance in collaboration with the Cities of Hermosa Beach, Manhattan Beach, and Redondo Beach. A project location map is available on the City’s website:

Beach Cities Green Streets Project S -194. The f ollowing is a general description of the work in each city:

1. Torrance: The locations of the green streets will be along Kingsdale, Mansel, Grevillea, and Burin Avenues between 182nd Street and 186th Street; along Anza, Inglewood, and Firmona Avenues; and on 191st Street near 190th Street.

2. Redondo Beach: The locations will be in high density residential and commercial areas along Speyer, Belmont, and Pullman Lanes, Ford, Steinhart, and Goodman Avenues, and Anita Street.

3. Hermosa Beach: The area is bounded by Herondo Street and the City's southern border and the Santa Monica Bay to the west. Green street improvements will be constructed along Hermosa Avenue between 6th Street and Herondo Street, as well as throughout the tributary watershed.

4. Manhattan Beach: The locations will be along the northern side of Artesia Boulevard between S. Herrin Street and S. Redondo Avenue and along 19th Street at Elm Avenue and Oak Avenue.

This RFP is intended to be as descriptive as possible. However, Proposers may not take advantage of omissions or oversights in this document. Proposers must supply products and services that meet or exceed the requirements of this RFP. In the event of a dispute over installation or performance, the needs of the City of Torrance will govern.

Scope of Work:

1. Construction Inspection Services: One Construction Inspector will be required to perform full-time inspection services for the duration of construction (180 working days). The Primary Construction Inspector will be required on a full -time basis (5 days per week, 8 hours per day weekday shift) . A Secondary Construction Inspector may be required to inspect concurrent construction work at different locations or in the event of Primary Construction Inspector’s absence or for work done on weekends or on a nighttime shift if necessary. Persons considered qualified shall possess a QSP certification and have a minimum of 5 years of previous relevant experience providing construction inspection services, including similar types of projects in magnitude and scope and preferably for public works capital improvement projects.

Tasks/Duties: At a minimum, qualified persons must be able to perform the following:

• Attend pre-construction meeting and conduct weekly progress meetings.

• Review and monitor the Contractor’s approved construction schedule and amendments thereto.

Assist City staff with monitoring and enforcing the construction schedule.

• Assist the City in the tracking, review, and response to Contractor’s submittals and RFIs and ensure they are in accordance with the contract documents. 81 • Require, monitor, and document compliance with the contract documents.

• Be present on the construction site while construction activity is in progress. Should sick or vacation time be needed, Inspector shall arrange for a qualified substitute to perform the work. A qualified substitute will be determined by the City during the consultant selection process.

• Prepare daily inspection reports that at a minimum shall include: the contractor’s workforce; material and equipment used; a summary of construction activities; field problems, disputes or claims; resolutions of issues and directions given to the contractor; time periods for various activities; type of work being performed; SWPPP/BMP compliance; weather; and photographs of construction progress. Failure to meet this requirement may result in the City withholding funds due to the Inspection firm, until work is performed to City satisfaction. Completed daily reports shall be transmitted to the City on a weekly basis.

• S chedule and coordinate required materials testing and provide assistance and direction to technicians performing materials testing.

• Measure the work completed in-place and verify quantities with the Contractor prior to submission of invoices for payment. Review invoices from the Contractor along with materials tickets and backup dump tickets to verify proper waste disposal.

• Ensure proper documentation of any Change Order and/or time & materials (T&M) work and assist in the review process. Verify and sign Contractor’s daily extra work reports documenting force account T&M work. Confirm that only appropriate worker classifications, equipment, and materials necessary for approved T&M work is included on extra work reports. Any inappropriate workforce and/or equipment charges shall be noted as rejected and removed from extra work reports.

• Enforce all provisions of the Storm Water Pollution Prevention Plan (SWPPP) and/or other requirements set forth in the specifications and as required by law.

• Review daily traffic control setups, including placement of traffic control devices , in compliance with the project plans and specifications.

• Safe Conditions: Monitor project work area and adjacent areas for unsafe conditions; promptly require corrective measures to be addressed by the Contractor in compliance with the contract documents; and report to the City such issues and corrective measures taken.

• Quality Assurance: Enforce the City’s quality assurance plan for the specific needs of the project.

Provide general inspection on a daily basis and review activities in progress to ensure that QA/QC procedures are followed, and that deficiencies are resolved in a timely and efficient manner.

Coordinate timely call-out of required materials testing inspections and verify permit card sign-off at each sign -off stage. Coordinate with any agency-provided QA/QC, testing, or inspections .

Review test reports and certificates of compliance submitted by others to substantiate compliance and ensure that Certificates of Compliance or source release tags are furnished by the Contractor along with the applicable delivered materials at the project site. Confirm and document corrective measures are properly implemented and re-inspected / re-tested to verify acceptable completion.

Reject work that does not conform to the requirements of the contract documents and promptly report unacceptable work to the City and Contractor. Document and photograph rejected work and track repair or replacement to the satisfaction of the City.

• Photographs: Prepare and maintain an electronic photo journal documenting the construction progress. Photos shall be taken before construction begins, during construction , and upon completion of the project.

• Ensure Contractor complies with all permitting requirements.

82 • Assist with Coordination with City Operational staff for scheduling of work (i.e. traffic signal modifications, water valves adjustments, etc.)

• Assist City staff with Public Relations and responding to inquiries from the general public.

• Review with Contractor and City all items requiring corrective action. Develop “Punch List” for the City and monitor corrections made. Coordinate, expedite, and observe completion of required corrections.

• Provide progress updates to and coordinate with individual cities’ Public Works Inspectors as needed

• Pre-Final Inspection: Coordinate with appropriate project stakeholders and perform the final job walk with contractor’s representative.

• Final Inspection: Verify satisfactory completion /close-out of all punch list items and recommend processing of the “Notice of Completion”.

• Plans, Specs, and As-Builts: Periodically review the Contractor’s as-built updates on the approved job plan set, identify missing items, and require the Contractor to keep as-built records up to date throughout the project. Maintain a separate set of as -built plans which will note the location and depth of subsurface utilities encountered and / or installed, identify where any design or field changes were required (utilizing the corresponding RFI and / or change order numbers), and note the location of crit ical storm drain components that are covered by finish work. At the end of the project the final as-built plans shall be submitted to the City.

2. Optional Services (Construction Manager): Pending budget availability, a Construction Manager may be required for an average of approximately 10 hours per week to perform services for the duration of construction (approximately 180 workdays). A person considered qualified would be an individual with a valid and current CA Registered Civil Engineering license and a minimum of 5 years previous project management and/or construction management experience that includes dry well installation, paving work, concrete work, landscaping, and quality assurance testing coordination.

Tasks/Duties: At a minimum, qualified persons must be able to perform the following:

• Review and monitor the Contractor’s approved construction schedule and amendments thereto.

Assist City staff with monitoring and enforcing the construction schedule.

• Create and maintain a Submittal Log for all submittals required by the contract. Receive all Contractor submittals and review them for completeness and general conformance with the contract. Log all shop drawings, samples and other submittals received from the Contractor and route to the City and the Engineer, with substantive findings and recommendations for disposition and processing. Coordinate review and response from multiple cities when required. Expedite responses from all parties and transmit reviewed submittals to the Contractor in a timely manner.

Track submittals throughout the project to ensure timely response in order to avoid Contractor claims for delay. Utilize electronic delivery for submittal processing. Identify any submittal content and review comments that may lead to potential impacts to quality, cost, or schedule with recommended alternatives and/or solutions. Prepare draft response to contractor for each submittal for City signature.

• Create and maintain an RFI Log. Assist in the review and tracking of all RFIs. Prepare draft responses to contractor for City signature.

• Create and maintain the Potential Change Order and Change Order Log(s), including financial and budget information. Assist in the review, preparation, and processing of any Change Order.

Proactively address potential change issues. Assist the City with change order proposal evaluations, peer cost estimate, and change order processing. Assist the City with fair and firm interpretation of Contract Documents and timely resolution of potential claims. 83 • Act as liaison between affected property owners and the Contractor when City staff is not available.

• Organize and attend pre-construction meeting. Organize, s chedule, and attend all c onstruction meetings (i.e. Weekly Progress Meetings; Special Meetings to discuss important/urgent issues, and Periodic Project Team Meetings). Prepare meeting minutes for the City.

• Assist City Staff with coordination between Contractor, SCE, other utility companies, City-hired consultants, etc.

• Assist City staff in creating and maintaining all project files and documents, including requesting said documents from contractors/subcontractors.

• Confirm quantities for work completed in-place with Inspector and Contractor prior to submission of invoice for payment. Prepare monthly quantity measurement reports and monthly construction invoices on City’s invoice template. Quantity measurements will include the specific location placed, field measurement and quantity calculation in accordance with the specified measurement and payment provision for each bid item, and any backup documentation such as certificate of compliance, materials delivery ticket, as appropriate for the item measured. Obtain the contractor’s representative acknowledgement of daily quantities measured. All quantities shall be properly documented on inspector daily reports and tied to a quantity measurement report. Provide to City for payment. Compile quantity measurement forms and methods for each bid item.

• Cashflow Management (Preliminary Notices, Releases, and Stop Notices): Maintain a detailed log of preliminary notices and require conditional and unconditional releases from the contractor for all first-tier subcontractors and any tier subcontractors that submit a preliminary notice.

• Schedule Review: Review the baseline construction schedule, including activity sequences and duration, schedule of submittals and schedule of delivery for products with long lead-times.

Evaluate the baseline project schedule for the following:

 Consistency with the contract schedule/time
 Accurate start dates, completion dates, other important dates  Any impacts of weather and change orders
 Sufficient detail – including submittal process and procurement requirements  Sequence of construction and correct schedule logic
 Identification of the critical path and project float

The schedule will not be recommended for approval as the baseline until all discrepancies are resolved.

In addition to the above-listed specific tasks, the Construction Manager shall perform and/or administer the remaining 5 tasks below:

• Schedule Control: Compare the contractor’s monthly schedule updates to the baseline schedule and any approved time extensions, note any shortcomings and monitor and track corrections by the Contractor to keep the Project Schedule on track. Review look ahead schedules to ensure proper coordination and incorporation of all required activities.

• Labor Compliance: Proactively and cooperatively work with the Contractor to monitor and enforce the State’s and City’s requirements for overall labor compliance.

• Ensure Contractor submittal of Certified Payroll Records (CPR) is on a weekly or bi-weekly basis.

Review CPRs for accuracy, agreement with Construction Inspector’s daily reports and conformance with prevailing wage requirements.

84 • Close-out documents: Enforce the provisions of the specifications to require and expedite the Contractor to submit well-coordinated as-builts, operations and maintenance manuals, warranties & guarantees, bonds, extra stock and/or other items required by the contract documents such that a timely close-out of the project is implemented. Submit final organized project hard and electronic files to the City for final approval, and assist with the filing of the notice of completion and release of retention.

• Upon completion of the punch list and final sign off by all project stakeholders, make recommendation to City regarding Contractors final progress payment request and prepare final progress payment report for submission to City.

Cost and Cost Effectiveness: This project is funded partially by the Los Angeles County Regional Safe, Clean Water Program (Measure W) programs. Services and construction classifications governed by prevailing wages must be proposed as such. Classifications not governed by prevailing wages must be proposed at a rate consistent with fair market value.

85 RFP No. B2025-09 RFP for Construction Inspection for the Beach Cities Green Streets Project

SECTION III PROPOSAL SUBMITTAL
FAILURE TO COMPLETE ALL ITEMS IN THIS SECTION MAY INVALIDATE PROPOSAL.

In accordance with your "Request for Proposals (RFP)", the following proposal is submitted to the City of Torrance.

RFP Submitted By:

________________________________________________________________________________ Name of Company

________________________________________________________________________________ Street Address City Zip Code

________________________________________ _____________________________________ Telephone Number Fax Number

________________________________________ _____________________________________ Printed Name/Title E- Mail Address

________________________________________ ___________________________________ Signature Date

Form of Business Organization: Please indicate the following (check one).

Corporation Partnership Sole Proprietorship Other: ___________________________

Do you have a Parent Company? No Yes, _______________________________________ (Name of Parent Company)
Do you have any Subsidiaries? No Yes, _______________________________________ (Name of Subsidiary Company)
Business History:

Years in business under your current name and form of business organization? ________ Years If less than three (3) years and your company was in business under a different name, what was that name? ________________________________________________________________________________

________________________________________________________________________________

Contact for Additional Information:

Please provide the name of the individual at your company to contact for any additional information:

________________________________________ __________________________________ Printed Name Title
________________________________________ __________________________________ Telephone E- Mail Address
86 Proposal Submittal (continued):

Vendor Name: ____________________________________________________________

Payment Terms: The City of Torrance Payment terms are Net 30. The City does not make pre-payments, or pay upon receipt.

Do you offer any discounted invoice terms? _____________________________

Project Start and Completion:

The City requires the project to start as soon as possible from the award of a contract and the project completed as soon as possible. Specific periods that are mutually agreed upon will be established after award of a contract.

Project Manager:

Please provide the name of the individual at your company who will serve as Project Manager for this contract.

_________________________________________ __________________________________ Name Title
_______________________ __________________ ____________________________________ Telephone Number Fax Number Email Address

Contract Representative:

Please provide the name of the individual at your company who will be responsible for administering this contract.

____________________________________________ _________________________________ Name Title
_______________________ __________________ _________________________________ Telephone Number Fax Number Email Address

87 Vendor Name: ____________________________________________________________

Sub-Contractors:

If awarded, will you be using sub-contractors to carry out the scope of work required in this RFP?

Yes, we will be using sub-contractors and have listed their contact information below.

No, we will not be using any sub-contractors for this project.

_______________________ __________________ ______________________________ Company Name Contact Name Title

_______________________ __________________ ________________________________ Telephone Number Fax Number Email Address

Please explain the working relationship between your company and the sub contractor.

_________________________________________________________________________________

88 Proposal Submittal (continued):

Vendor Name: ____________________________________________________________

Background and Recent Experience with Similar Projects:

In the space below, please provide a narrative explaining your background and recent experience with similar projects as the scope of work identified in this RFP. (Please attach additional sheet if needed.)

89 Proposal Submittal (continued):

Vendor Name: ____________________________________________________________

Project Understanding and proposed services

In the space below, please describe in detail the methodology you will be utilizing to conduct for each task. (Please attach additional sheets if needed.)

90 Proposal Submittal (continued):

Vendor Name: ____________________________________________________________

References:

Please supply the names of companies/agencies for which the individuals proposed recently provided comparable services as requested in this RFP. A minimum of three (3) references is required; additional references are optional. References from public agencies are preferred. Please identify which individual(s) proposed were involved in each project. Don’t include the City of Torrance as a reference for this RFP.

1 Name of Company/Agency:

Street Address:

City:

State, Zip Code:

What Product/Service did you provide
to this Company/Agency?

Name of Person to Contact:

Phone Number of Contact:

Email Address of Contact:

2 Name of Company/Agency:

Street Address:

City, State Zip Code:

What Product/Service did you provide
to this Company/Agency?

Name of Person to Contact:

Phone Number of Contact:

Email Address of Contact:

3 Name of Company/Agency:

Street Address:

City, State Zip Code:

What Product/Service did you provide
to this Company/Agency?

Name of Person to Contact:

Phone Number of Contact:

Email Address of Contact:

91 Proposal Submittal (continued):

Vendor Name: ____________________________________________________________

RFP Submittal Requirement and Acknowledgement
Vendors are required to answer each of the questions listed below. You must indicate below that you have provided this information in your proposal submittal. You must attach additional sheets to your RFP submittal describing in detail the service you are proposing.

RFP Scope of Work Questions

Indicate what page in your
proposal you have answered
this question.

Did you include a signed Affidavit Form with your RFP Submittal?

Yes No

Did you include proof of Inspectors’ QSP Certification?

Yes No

Did you attach additional sheets to answer the Background and Recent Experience with Similar Projects information on page ____ of this RFP?

Yes No

Page ___ of our submittal.

Did you complete a project proposal as described in the Technical Requirements?

Yes No

Did you review all addenda, if any, issued by the City?

Yes No

Did you include resumes of no more than four (4) qualified candidates?

Yes No

Page ___ of our submittal.

Did you include References?

Yes No

Page ___ of our submittal

Are your Wage Rates (Non-Prevailing) Included?

Yes No

Page ___ of our submittal.

Have you included Proposed Alternative Language to City’s Pro Forma Consulting Services Agreement (if applicable)

Yes No

Page ___ of our submittal

92 Proposal Submittal (continued):

Vendor Name: ____________________________________________________________

2) Optional Services (Hours are anticipated. The City will only pay for actual hours worked) Description Est. Hrs. Cost Per Hour ($) Cost
Construction Manager (up to 4 hours/day) 720
Optional Services Total (2)

Rates listed must include all labor, overhead, materials, equipment, cell phone, vehicle, mileage, and any and all costs to perform the work. There will be no additional costs for travel time or other costs.

93 ATTACHMENT 1

STATE OF CALIFORNIA
PROPOSER’S AFFIDAVIT

COUNTY OF LOS ANGELES

____________________________ being first duly sworn deposes and says:

1. That he/she is the ___________________________ of _____________________________ (Title of Office) (Name of Company)

Hereinafter called “proposer”, who has submitted to the City of Torrance a proposal for

__________________________________________________________________________ (Title of RFP)

2. That the proposal is genuine; that all statements of fact in the proposal are true;

3. That the proposal was not made in the interest or behalf of any person, partnership, company, association, organization or corporation not named or disclosed;

4. That the Proposer did not, directly or indirectly, induce solicit or agree with anyone else to submit a false or sham proposal, to refrain from proposing, or to withdraw his proposal, to raise or fix the proposal price of the Proposer or of anyone else, or to raise or fix any overhead, profit or cost element of the Proposer’s price or the price of anyone else; and did not attempt to induce action prejudicial to the interest of the City of Torrance, or of any other Proposer, or anyone else interested in the proposed contract;

5. That the Proposer has not in any other manner sought by collusion to secure for itself an advantage over the other Proposer or to induce action prejudicial to the interests of the City of Torrance, or of any other Proposer or of anyone else interested in the proposed contract;

6. That the Proposer has not accepted any proposal from any subcontractor or materialman through any proposal depository, the bylaws, rules or regulations of which prohibit or prevent the Proposer from considering any proposal from any subcontractor or material man, which is not processed through that proposal depository, or which prevent any subcontractor or materialman from proposing to any contractor who does not use the facilities of or accept proposals from or through such proposal depository;

7. That the Proposer did not, directly or indirectly, submit the Proposer’s proposal price or any breakdown thereof, or the contents thereof, or divulge information or data relative thereto, to any corporation, partnership, company, association, organization, proposal depository, or to any member or agent thereof, or to any individual or group of individuals, except to the City of Torrance, or to any person or persons who have a partnership or other financial interest with said Proposer in its business.

8. That the Proposer has not been debarred from participation in any State or Federal works project.

Dated this ____ day of ________________, 20_____.

_____________________________________
(Proposer Signature)

_____________________________________
(Title)

94 A
TTACHMENT 2
CITY’S STANDARDIZED

CONSULTING SERVICES AGREEMENT
95 Attachment 2 -CONTRACT SERVICES AGREEMENT Inspection 1

CONSULTING SERVICES AGREEMENT

This CONSULTING SERVICES AGREEMENT (“Agreement”) is made and entered into as of Date (the “Effective Date”), by and between the CITY OF TORRANCE, a municipal corporation (“CITY”), and CONSULTANT Name, type of entity (“CONSULTANT”).

RECITALS:

A. CITY wishes to retain the services of an experienced and qualified CONSULTANT to insert brief description of services.

B. In order to obtain the desired services, CITY has circulated its Request for Proposal for insert brief title of RFP, RFP No. insert RFP No. (the “RFP”).

AGREEMENT:

CONSULTANT warrants that all work and services set forth in the Proposal will be performed in a competent, professional and satisfactory manner.

2. TERM
Unless earlier terminated in accordance with Paragraph 4 below, this Agreement will continue in full force and effect from the Effective Date through .

3. COMPENSATION
A. CONSULTANT’s Fee.

For services rendered pursuant to this Agreement, CONSULTANT will be paid in accordance with the Compensation Schedule set forth in the Proposal; provided, however, that in no event will the total amount of money paid CONSULTANT, for services initially contemplated by this Agreement, exceed the sum of $insert dollar amount (“Agreement Sum”), unless otherwise first approved in writing by CITY.

B. Schedule of Payment.

Provided that CONSULTANT is not in default under the terms of this Agreement, upon presentation of an invoice, CONSULTANT will be paid 96 Attachment 2 -CONTRACT SERVICES AGREEMENT Inspection 2 the fees described in Paragraph 3.A. above, according to the Compensation Schedule. Payment will be due within 30 days after the date of the invoice.

4. TERMINATION OF AGREEMENT
A. Termination by CITY for Convenience.

1. CITY may, at any time, terminate the Agreement for CITY’s convenience and without cause.

2. Upon receipt of written notice from CITY of such termination for CITY’s convenience, CONSULTANT will:

B. Termination for Cause.

1. If either party fails to perform any term, covenant or condition in this Agreement and that failure continues for 15 calendar days after the nondefaulting party gives the defaulting party written notice of the failure to perform, this Agreement may be terminated for cause; provided, however, that if during the notice period the defaulting party has promptly commenced and continues diligent efforts to remedy the default, the defaulting party will have such additional time as is reasonably necessary to remedy the default.

2. In the event this Agreement is terminated for cause by the default of CONSULTANT, CITY may, at the expense of CONSULTANT
and its surety, complete this Agreement or cause it to be completed. Any check or bond delivered to the CITY in connection with this Agreement, and the money payable thereon, will be forfeited to and remain the property of the CITY. All moneys due CONSULTANT under the terms of this Agreement will be retained by CITY, but the retention will not release CONSULTANT and its surety from liability for the default. Under these circumstances, however, CONSULTANT and its surety will be credited with the amount of money retained, toward any amount by which the cost of 97 Attachment 2 -CONTRACT SERVICES AGREEMENT Inspection 3 completion exceeds the Agreement Sum and any amount
authorized for extra services.

C. Termination for Breach of Law.

6. RETENTION OF FUNDS
CONSULTANT authorizes CITY to deduct from any amount payable to CONSULTANT (whether or not arising out of this Agreement) any amounts the payment of which may be in dispute or that are necessary to compensate CITY for any losses, costs, liabilities, or damages suffered by CITY, and all amounts for which CITY may be liable to third parties, by reason of CONSULTANT’s acts or omissions in performing or failing to perform CONSULTANT’s obligations 98 Attachment 2 -CONTRACT SERVICES AGREEMENT Inspection 4 under this Agreement. In the event that any claim is made by a third party, the amount or validity of which is disputed by CONSULTANT, or any indebtedness exists that appears to be the basis for a claim of lien, CITY may withhold from any payment due, without liability for interest because of the withholding, an amount sufficient to cover the claim. The failure of CITY to exercise the right to deduct or to withhold will not, however, affect the obligations of CONSULTANT to insure, indemnify, and protect CITY as elsewhere provided in this Agreement.

7. CITY REPRESENTATIVE
City Representative is designated as the “City Representative,” authorized to act in its behalf with respect to the work and services specified in this Agreement and to make all decisions in connection with this Agreement. Whenever approval, directions, or other actions are required by CITY under this Agreement, those actions will be taken by the City Representative, unless otherwise stated. The City Manager has the right to designate another City Representative at any time, by providing notice to CONSULTANT.

Representative 1
Representative 2

99 Attachment 2 -CONTRACT SERVICES AGREEMENT Inspection 5

10. BUSINESS LICENSE
CONSULTANT must obtain a City business license prior to the start of work under this Agreement, unless CONSULTANT is qualified for an exemption.

11. OTHER LICENSES AND PERMITS
CONSULTANT warrants that it has all professional, contracting and other permits and licenses required to undertake the work contemplated by this Agreement.

15. INDEMNIFICATION
CONSULTANT will indemnify, defend, and hold harmless CITY, the Successor Agency to the Former Redevelopment Agency of the City of Torrance, the City Council, each member thereof, present and future, members of boards and commissions, their officers, agents, employees and volunteers (collectively “City Affiliates”) from and against any and all liability, expenses, including defense costs and legal fees, and claims for damages whatsoever, including, but not limited to, those arising from breach of contract, bodily injury, death, personal injury, property damage, loss of use, or property loss however the same may be caused and regardless of the responsibility for negligence. The obligation to 100
Attachment 2 -CONTRACT SERVICES AGREEMENT Inspection 6 indemnify, defend and hold harmless includes, but is not limited to, any liability or expense, including defense costs and legal fees, arising from the negligent acts or omissions, or willful misconduct of CONSULTANT, its officers, employees, agents, subCONSULTANTs or vendors. CONSULTANT’s obligations to indemnify, defend and hold harmless will apply even in the event of concurrent negligence on the part of City Affiliates, except for liability resulting solely from the negligence or willful misconduct of City Affiliates. Payment by CITY is not a condition precedent to enforcement of this indemnity. In the event of any dispute between CONSULTANT and CITY, as to whether liability arises from the sole negligence of City Affiliates, CONSULTANT will be obligated to pay for the defense of City Affiliates until such time as a final judgment has been entered adjudicating City Affiliates as solely negligent. CONSULTANT will not be entitled in the event of such a determination to any reimbursement of defense costs including but not limited to attorney’s fees, expert fees and costs of litigation.

1. Automobile Liability, including owned, non-owned and hired vehicles, with at least the following limits of liability:

a. Primary Bodily Injury with limits of at least $500,000 per person, $1,000,000 per occurrence; and

b. Primary Property Damage of at least $250,000 per
occurrence; or

c. Combined single limits of $1,000,000 per occurrence.

///

101
Attachment 2 -CONTRACT SERVICES AGREEMENT Inspection 7

4. Professional Liability (Errors and Omissions): Insurance appropriate to the CONSULTANT’S profession, with limits no less than $2,000,000 per occurrence or claim, $4,000,000 aggregate.

B. The insurance provided by CONSULTANT will be primary and non- contributory.

E. Each insurance policy required by this Paragraph must contain a provision that no termination, cancellation or change of coverage can be made without notice to the CITY.

G. The procuring of insurance shall not be construed as a limitation on liability nor as full performance of the indemnification provisions of the CONSULTANT.

H. Claims Made Policies
If any of the required policies provide coverage on a claims-made basis:
a. The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work.
b. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. 102
Attachment 2 -CONTRACT SERVICES AGREEMENT Inspection 8 c. If coverage is canceled or non-renewed, and not replaced with another claims-made poli cy form with a Retroactive Date prior to the contract effective date, the Vendor must purchase “extended reporting” coverage for a minimum of five (5) years after completion of contract work.

J. Self-insured retentions must be declared to and approved by the CITY.

B. No person may offer, give, or agree to give any officer or employee or former officer or employee, nor may any officer or employee solicit, demand, accept, or agree to accept from another person, a gratuity or an offer of employment in connection with any decision, approval, disapproval, recommendation, preparation or any part of a program requirement or a purchase request, influencing the content of any 103
Attachment 2 -CONTRACT SERVICES AGREEMENT Inspection 9 specification or procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity in any way pertaining to any program requirement, contract or subcontract, or to any solicitation or proposal.

20. NOTICE
A. All notices, requests, demands, or other communications under this Agreement will be in writing. Notice will be sufficiently given for all purposes as follows:

1. Personal delivery. When personally delivered to the recipient, notice is effective on delivery.

3. Certified mail. When mailed certified mail, return receipt requested, notice is effective on receipt, if delivery is confirmed by a return receipt.

6. Addresses for purpose of giving notice are as follows:

CONSULTANT: CONSULTANT’S NAME AND

ADDRESS

Fax: INSERT FAX NUMBER

CITY: City Clerk
City of Torrance
3031 Torrance Boulevard
Torrance, CA 90503
Fax: (310) 618-2931

B. Any correctly addressed notice that is refused, unclaimed, or undeliverable because of an act or omission of the party to be notified, will be deemed effective as of the first date the notice was refused, unclaimed 104
Attachment 2 -CONTRACT SERVICES AGREEMENT Inspection 10 or deemed undeliverable by the postal authorities, messenger or overnight delivery service.

C. Either party may change its address or fax number by giving the other party notice of the change in any manner permitted by this Agreement.

25. TIME OF ESSENCE
Time is of the essence in the performance of this Agreement.

28. WAIVER OF BREACH
No delay or omission in the exercise of any right or remedy by a nondefaulting party on any default will impair the right or remedy or be construed as a waiver.

A party’s consent or approval of any act by the other party requiring the first party’s consent or approval will not be deemed to waive or render unnecessary the other party’s consent to or approval of any subsequent act. Any waiver by 105
Attachment 2 -CONTRACT SERVICES AGREEMENT Inspection 11 either party of any default must be in writing and will not be a waiver of any other default concerning the same or any other provision of this Agreement.

30. EXHIBITS
All exhibits identified in this Agreement are incorporated into the Agreement by this reference.

///

///
106
Attachment 2 -CONTRACT SERVICES AGREEMENT Inspection 12

In the event the CITY is required to defend an action on a Public Records Act request for any of the aforementioned documents, information, books, records, and/or contents of a proposal marked “trade secret”, “confidential”, or “proprietary”, the CONSULTANT agrees to defend and indemnify the CITY from all costs and expenses, including reasonable attorney’s fees, in action or liability arising under the Public Records Act.

CITY OF TORRANCE,
a municipal corporation

_______________________________
George K. Chen, Mayor

Firm Name
Type of Entity

By:________________________________
Signer
Title

ATTEST:

_______________________________
Rebecca Poirier, MMC
City Clerk

APPROVED AS TO FORM:

PATRICK Q. SULLIVAN
City Attorney

By: ____________________________

Attachments: Exhibit A Request for Proposals
Exhibit B Proposal

Rev. 0424
107

EXHIBIT B

PROPOSAL
108
City of Torrance
Construction Inspection for the Beach Cities Green Streets Project S-194 (B2025-09), bidding on 03/06/2025 12:00 PM (PST)

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City of Torrance
Construction Inspection for the Beach Cities Green Streets Project S-194 (B2025-09), bidding on 03/06/2025 12:00 PM (PST)

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City of Torrance
Construction Inspection for the Beach Cities Green Streets Project S-194 (B2025-09), bidding on 03/06/2025 12:00 PM (PST)

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CITY OF TORRANCE

REQUEST FOR PROPOSAL (RFP)

FOR CONSTRUCTION INSPECTION FOR THE BEACH

CITIES GREEN STREETS PROJECT
MARCH 6, 2025
112

Table of Contents

1. Cover Letter ............................................................................................................................. 1

2. Qualifications and Relevant Projects of Construction Manager and Inspectors .............. 3

3. Firm Qualifications and Experience ................................................................................... 14

4. Project Understanding and Proposed Services ................................................................. 20

5. Vendor’s Response (Section III) ........................................................................................... 23

6. Proposers Affidavit ............................................................................................................... 36

7. Complete Fee Proposal ......................................................................................................... 35

8. Proposed Alt Language to City’s Pro Forma Consulting Services Agreement ............ N/A

113

1. COVER LETTER
March 6, 2025
City of Torrance, Department of Public Works
3031 Torrance Blvd, Torrance, CA, 90503
Subject: Proposal for RFP for Construction Inspection for the Beach Cities Green Streets Project, RFP No. B2025-09 Dear Evaluation Committee,
Z&K Consultants, Inc. (Z&K) is pleased to submit our proposal to the City of Torrance for Construction Inspection Services for the Beach Cities Green Streets Project (S -194). As a certified Disadvantaged Business Enterprise (DBE), Women’s Business Enterprise (WBE), and Small Business Enterprise (SBE) based in Southern California, Z&K specializes in Program Management, Project Management, Construction Management, Construction Administration, Construction Inspection, Pre -Construction Inspection, Design, and Staff Augmentation Services. Our firm has successfully delivered numerous similar projects for local agencies and is fully committed to providing the City with high - quality construction inspection services.

Z&K has extensive experience in successfully managing public works infrastructure projects, particularly in stormwater management, sustainable urban design, and street improvement projects. Our team has been involved in projects that focus on improving environmental outcomes, such as water quality enhancement and stormwater infiltration.

UNDERSTANDING OF THE PROJECT REQUIREMENTS | Our team has reviewed the Beach Cities Green Streets Project plans and specifications in detail to fully understand its scope, objectives, and the integration of Green Street features to manage stormwater runoff. We have also conducted multiple site visits and coordinated with the City to ensure a complete understanding of the project’s requirement s. This enables us to anticipate challenges and develop effective mitigation strategies, ensuring a timely and budget -conscious project completion. The project went out to bid on January 16, 2025 , and bids were due by February 19, 2025 . A total of 10 bidde rs participated, with PALP dba Excel Paving Company submitting the lowest bid of $7,738,584.00, which falls within the estimated range of $7,800,000 to $7,900,000. Our team is currently working with Excel Paving on a street improvement project in San Marin o, Costa Mesa, and Corona, and has successfully worked with Excel Paving on numerous public works infrastructure projects in the past. This further strengthens our collaborative experience and ability to manage construction effectively.

Z&K is prepared to oversee the construction inspection services for the installation of pervious concrete pavement, the replacement of catch basins, the planting of trees, and the installation of drywells at various locations in Torrance, Redondo Beach, Hermosa Beach, and Manhattan Beach. Our team’s experience with similar green infrastructure and public works projects in Torrance and surrounding Beach Cities positions us to proactively manage risks, ensure high standards of quality control, and coordinate effectively with all project stakeholders. By addressing potential issues early in the process, we ensure that all project milestones are met on time and within budget.

PROPOSED SCOPE OF WORK | Our scope of work includes pre -construction, construction inspection, and post - construction services. During pre-construction, we will conduct a comprehensive review of project plans, coordinate utility relocations, and facilitate stakeholder meetings to ensure smooth project initiation. Throughout construction, our team will perform daily site inspections, monitor contractor compliance, track progress, and address potential delays proactively. We will manage RFIs, submittals, and ensure strict adherence to the Stormwater Pollution Prevention Plan (SWPPP) and Best Management Practices (BMPs). Post -construction services include final inspections, punch list development, record drawings, and project closeout documentation, ensuring full compliance with contract requirements and facilitating a smooth transition to operations.

QUALIFICATIONS AND RELEVANT PROJECTS OF PROPOSED CONSTRUCTION MANAGER AND INSPECTORS | Our dedicated team includes highly experienced professionals with extensive expertise in construction management, inspection, and contract administration. We have carefully selected an A -Team that will remain fully committed to the success of the Beach Cities Green Streets Project.

Zack Faqih, PE, QSD/P, MSCE, C.B.O. will serve as the Senior Construction Manager. With over 32 years of experience, Zack has successfully delivered over 29 stormwater and storm drain projects and more than 50 street improvement projects. His expertise includes stormwater infiltration systems, storm drain improvements, park improvements, parking lot rehabilitations, building construction, playground equipment installation, lighting systems, and more. Zack has extensive experience managing public infrastructure projects, including those with Caltrans standards and CEQA processes. He has overseen projects like the City of Corona’s Citywide Street Improvement Project and Victoria Avenue Recharge Water Facility. Zack's leadership, combined with his technical skills in contract management, scheduling, and construction inspections, makes him an invaluable asset to the Beach Cities Green Streets Project, where his oversight will ensure the successful completion of green infrastructure installations across the Beach Cities.

We are very familiar with the
specific project requirements in
beach cities. We have worked
extensively with beach Cities
including:
• City of Laguna Beach
• City of Torrance
• City of Long Beach
• City of Manhattan Beach
• City of Newport Beach
• City of Oceanside
• Port of Long Beach
• City of Huntington Beach
The Z&K Team has
successfully
completed over 30
Storm Drain Projects
and over 70 Street
Improvement Projects
in the past 5 years.

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114
Sincerely,

Crystal Fraire, PE
President (Principal-in-Charge)
17130 Van Buren Blvd. #122, Riverside, CA 92504
Phone. (951) 310-7470 | [email protected]

Zack Faqih, PE
Vice President
17130 Van Buren Blvd. #122, Riverside, CA 92504
Phone. (949) 637-5040 | [email protected]
Tom Verpooten, QSP, ICC Cert. will serve as the Primary Senior Construction Inspector. With over 27 years of robust experience in construction management and inspection, Tom has a proven track record on major capital imp rovement projects. His expertise spans street improvements, stormwater projects, traffic signal installations, storm drain improvements, and ADA -compliant access installations. Tom has successfully delivered over 40 street improvement projects and more than 24 stormwater and storm drain projects. His strong leadership and dedication to regulatory adherence ensure the highest standards of safety and compliance. Tom’s experience includes overseeing projects such as the City of Downey Woodruff Avenue Pavement Rehabilitation Project and City of Fontana Sierra Avenue Landscape Median Project. His ability to manage complex public works projects and monitor compliance with safety and environmental standards will contribute to the seamless execution of the Beach Cities Green Streets Project.

Ed Nylund, QSP, CWSSWI will serve as the Secondary Senior Construction Inspector. With over 34 years of experience, Ed has overseen numerous major capital improvement projects, including stormwater systems, storm drain improvements, water treatment plants, and street rehabilitations. He has managed over 21 stormwater and storm drain projects and more than 25 street improvement projects. Ed’s qualifications include certifications as a Grade 2 Water Treatment Operator, Grade 3 Water Distribution Operator, and QSP. His expertise ensures quality assurance across all phases of public works construction. Ed has worked on projects like the City of Chino Kimball Avenue Storm Drain Improvements and City of Chino SR60 Bridge Replacement Project, where he ensured compliance with federal, state, and local laws. His focus on quality control, safety compliance, and public outreach will be a key asset to the Beach Cities Green Streets Project, particularly as it pertains to stormwater management and green infrastructure improvements.

FIRM’S QUALIFICATIONS AND EXPERIENCE WITH PUBLIC WORKS CONSTRUCTION PROJECTS; AND COMPLETENESS OF RFP | Z&K has successfully delivered over 70 street improvement projects in the past five years, making us highly qualified to provide Construction Management Services for the Beach Cities Green Streets Project. Our team has extensive experience working with municipal agencies, adhering to Caltrans standards, and ensuring compliance with funding requirements. We are c ommitted to collaborating closely with the City of Torrance, the contractor, and all stakeholders to ensure efficient project execution, meeting all objectives on time and within budget. Z&K has significant expertise in Construction Management and Inspection Services for projects involving stormwater management, pavement rehabilitation, ADA improvements, traffic control, utility coordination, and green infrastructure. Our proven ability to deliver high-quality results ensures seamless coordination, quality control, and compliance with all regulatory standards throughout the project.

PROPOSED WAGE RATES | Z&K has followed all RFP requirements and proposal format. The scope of work is well organized into logical tasks and subtasks to complete the City’s projects. Our proposed personnel have the ability to perform the services at a fair and reasonable/competitive fee schedule. The Z&K team has significant local experience with the City and community, unmatched expertise in performing Construction Management Serv ices, and a highly skilled, multi - disciplined, and technical staff with extensive experience on similar projects. Our proposed rates for services are competitive and are based on time and materials. We have based our cost proposal on the scope of work provided in the Request for Proposals. All prevailing wage requirements will be followed by the team.

The Z&K Team offers many unique strengths and advantages for this contract, including:
§ Thorough Project Knowledge – Our team has
conducted multiple site visits and reviewed project
documents, ensuring a deep understanding of existing
conditions and requirements.
§ Proven Expertise – Zack Faqih, PE, QSD/P, MSCE,
C.B.O., brings 32 years of experience, and Tom
Verpooten, QSP, ICC Cert., has 27 years in Construction Management and inspection. Ed Nylund, QSP,
CWSSWI, contributes over 34 years of expertise in
quality control and assurance.
§ Certified Professionals – Our team holds required
licenses, including PE, QSD, QSP, and ICC
Certifications.
§ Strong Track Record – Z&K has successfully managed
numerous street rehabilitation and infrastructure projects across Southern California, demonstrating our ability to handle municipal projects efficiently.
§ Efficiency in Project Budgeting – Our team excels in
managing project costs, optimizing resources, and
maintaining financial accountability to ensure projects are delivered within budget while meeting all compliance requirements.

We will provide weekly drone photos of the site during construction and a Weekly Newsletter summarizing the previous weeks activities, upcoming activities, and project progress for the internal use of the City.

I will serve as the contact person for all communications pertaining to the proposal for the full duration of the contract and I am authorized to obligate the firm to fulfill the commitments contained in the proposal. By signing below, I attest that all information submitted is true and correct. All contains of this Proposal shall remain valid for a period of not less than 90 days from the date of submittal. Our team is excited for this impactful project for the City of Torrance’s residents and businesses.

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115

2. QUALIFICATIONS AND RELEVANT PROJECTS OF CONSTRUCTION MANAGER

AND INSPECTORS
Z&K has carefully selected this A-Team, ensuring that the most qualified professionals are committed to the duration of this contract. Our project team is fully dedicated to this assignment, with all proposed personnel available to perform the requested services as required by the City of Torran ce. We bring extensive experience in Construction Management and Inspection services for similar public works infrastructure projects, ensuring the City benefits from the highest level of expertise. Our team will align efforts with the project schedule and construction activities, optimizing resources to meet project milestones efficiently. When possible, we will reallocate hours to generate cost savings for the City, demonstrating our commitment to financial responsibility while maintaining service excellence. By utilizing a highly qualified, multi - disciplined team, we provide cost-effective services well below the industry standard, maximizing value for the City.

Our proposed key personnel are l ocal to the City, deeply familiar with the City’s expectations , hold all required certificates and licenses, and well-acquainted with the community’s needs. This local knowledge enhances our ability to effectively manage the project while fostering strong collaboration with City staff and stakeholders. The Z&K Team has carefully analyzed the project’s requirements and assigned key personnel best suited to deliver outstanding results. Our professionals are multidisciplined and experienced in construction and specialty inspection services, leading to significant cost and time savings without compromising quality.

The key to a successful project is a highly qualified and well-managed team. We offer the City a cohesive, talented group of licensed and certified professionals, each recognized as leaders in their respective fields. Our Construction Management and Inspection professionals maintain a sharp focus on the following key objectives:
ü Delivering high -quality services and project
deliverables
ü Applying both technical expertise and practical
knowledge to project challenges
ü Ensuring strict adherence to quality and assurance
standards
ü Maintaining efficiency in both time and budget
ü Facilitating constant and open communication with
all stakeholders
ü Meeting and exceeding all licensing, training, and
experience requirements

Z&K’s fully committed team is not only exceptionally qualified but also possesses a wealth of leadership and supervisory management experience in both the public and private sectors. Our team members are capable of multi-tasking, problem- solving, and adapting to evolving project needs, ensuring the project progresses smoothly without disruptions. Their expertise spans every aspect of construction management and inspection, making them uniquely qualified to oversee and execute the proposed project requirements with efficiency and precision.

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Mr. Faqih has over 32 years of experience providing resident engineering, construction management, construction inspection, project management, and contract administration services. He has successfully delivered over 29 stormwater and storm drain projects and more than 50 street improvement projects, which include subsurface stormwater infiltration systems, storm drain improvements, park improvements, parking lot rehabilitations, building construction, playground equipment installation, lighting systems, electrical systems, musco lighting, concrete improvements, AC paving, stormwater chambers, irrigation systems, landscaping, site furniture installation, exercise equipment installation, sports fields and courts installation, block wall fencing installation, synthetic turf installation, grading, ADA parking stalls, and ADA compliance ramps. Mr. Faqih has also been involved in projects with structural and masonry walls, slab -on-grade foundations, concrete construction, and general commercial building construction. His experience includes interfacing and coordinating with the Caltrans Local Assistance Program, counties, cities, and funding agencies. He holds ICC certification and has a proven track record of managing construction contracts, reviewing and controll ing project costs and schedules, coordinating and negotiating change orders, and reviewing critical path method (CPM) schedules to track changes and delays. He has also managed multiple subconsultants and supervised inspection staff, ensuring quality contr ol and compliance with project specifications. Mr. Faqih served as the Deputy Building Official for the City of Yorba Linda, City of Rialto, and County of Orange for over 15 years. His expertise in managing complex public infrastructure projects makes him an invaluable asset to the Beach Cities Green Streets Project, where his experience will ensure the successful completion of green infrastructure installations across the Beach Cities.

RELEVANT PROJECT EXPERIENCE
VICTORIA AVENUE RECHARGE WATER FACILITY: WESTERN MUNICIPAL WATER DISTRICT | This project includes the installation of new groundwater extraction wells to help increase the groundwater basin quantity and improve its quality. Improvements on this project include mass grading operations, stormwater infiltration system, the installation of three Stormwater infiltration basins, a divergent structure, numerous interior roadway improvements for vehicular and pedestrian access, SCADA and Storage Building, a divergent structure, two concrete trapezoidal rerouting channels into the water basin, Stormwater collection structure, the installation of 4000 linear feet of 20” reclaimed water pipeline three local city streets connecting the gage canal reservoir into the three proposed Stormwater basins. Mr.

Faqih managed and coordinated all aspects of the project, performing pre - construction services, coordinating field meetings and construction progress meetings, reviewing and approving contractor’s construction schedule, reviewing contract change orders, maintaining monthly accounting of construction costs, reviewing and coordinating approval of shop drawings, tracking and processing submittals and requests for information, monitoring materials documentation and testing results, conducting labor compliance and certified payroll review, participating in public outreach activities, managed the full time inspection of project activities, ensuring compliance with approved PS&E, city standards, and Greenbook standards, ensuring compliance with the NPDES program and Cal OSHA requirements, coordinating materials testing services and reviewing results, coordinating with utility companies, and coordinating and conducting project closeout activities.

CITY OF CHINO, STORM DRAIN REHABILITATION PHILADELPHIA STREET AND MONTE VISTA AVE STORM DRAIN EXTENSION | Work includes but not be limited to the following: Construct storm drain as required by the Project Plans.

Provide new storm drain, lateral pipes, catch basins, manholes and junction structures and utility relocation, new accessible compliant PCC curb ramps, sidewalks, curb and gutter, miscellaneous adjustments to grade of landscape areas, landscaping and irrigation, new curb and gutter, new cross gutter, community outreach, traffic control, co ordination with Utility Owner’s regarding adjustment to grade of their existing improvements.

Senior Construction Manager

EDUCATION
» MSCE - Structures
Cal State Fullerton 2005
» BSCE - Civil /Transportation
Cal State LA 1985

LICENSES & REGISTRATION
» Professional Engineer,
P.E. State of CA, C57958
» Certified Accessibility
Inspector/Plans Examiner
» Certified Building Official
» Certified Plans Examiner
» Certified Mechanical Inspector
» Certified Plumbing Inspector
» Certified Electrical Inspector
» SWPPP (QSD) & (QSP)
Certificate # 22055
» OSHA 30 Hour
» State Certified HERS
Rater
» Certified Emergency Inspector
» C.G.B.P Certified Green
Building Inspector
» Certified Special Inspector for
Fire Proofing
» Certified Special Inspector for
Structural Welding
» Certified Special Inspector for
Structural Steel
» Certified Special Inspector for
Reinforced Concrete

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includes the installation of a Low-flow diversion with a 12-inch PVC pipe, the installation and/or replacement of catch basins, and connecting storm drain laterals at various locations along the project alignment, trenching, striping, pavement markings, pavement markers, traffic control, and miscellaneous park and private property impro vements and landscaping repairs.

This project went through PCH in Laguna Beach and required extensive traffic control.

CITY OF EL SEGUNDO , EL SEGUNDO BOULEVARD IMPROVEMENT PROJECT | This Project involved: rehabilitate existing pavement along El Segundo Boulevard between Illinois Street and Isis Avenue; and rehabilitation along Nash Street, between El Segundo Boulevard and Imperial Highway. Several options of pavement rehabilitation were considered, and the recommended option would include cement stabilized base with an asphalt overlay. Install curb ramps on El Segundo Boulevard at Illinois Street, Continental Boulevard, Nash Street, Douglas Street, and Aviation Boulevard intersections. Install curb ramps on Nash Street at Grand Avenue, Mariposa Avenue, Maple Avenue, Atwood Way, a midblock crosswalk, and Imperial Highway intersections. Install approximately 1,020 lineal feet of “cycle track” from PCH to Continental on El Segundo Boulevard, install approximately 27,450 lineal feet of Class II Bike Lanes from Aviation Boulevard to PCH, on Douglas Street between Rosecrans Avenue and Imperial Highway, on Nash Street between El Segundo Boulevard and Imperial Highway, and install suitable shared Class III Bike Route markings.

CITY OF CORONA, CITYWIDE STREET IMPROVEMENT PROJECT | The Citywide Street Pavement Rehabilitation Project (Project No. ST-2021-01) was a major initiative by the City of Corona to improve street infrastructure across the city.

The project focused on resurfacing and rehabilitating streets to enhance pavement quality and extend roadway lifespan.

Key components included cold milling of existing asphalt, installing new asphalt concrete pavement, replacing curbs and gutters, constructing ADA-compliant ramps, and reconfiguring sidewalks and driveway approaches. Additionally, the project involved the adjustment of utilities such as water valves and manholes, reinstallation of traffic striping and signage, and the implementation of traffic signal improvements to enhance road safety. Comprehensive traffic control measures will be in place throughout the project to minimize disruption to the community.

CITY OF CORONA, CORONA GREEN ALLEYS IMPROVEMENT PROJECT | The Corona Green Alleys Improvement Project aims to transform selected alleyways in the City of Corona into environmentally friendly, functional, and sustainable public spaces. This project includes extensive surface improvements, installation of permeable pavements, and stormwater management features to enhance water quality and reduce urban runoff. Key elements of the work involve unclassified excavation, installation of aggregate base and porous asphalt, sidewalk and driveway construction, and the implementation of landscape elements like green infrastructure and solar lighting fixtures. In addition to surface upgrades, the project incorporates drainage improvements and sustainable infrastructure elements to reduce the heat island effect, create safe pedestrian zones, and improve alley aesthetics.

CITY OF CORONA , SHERBORN STREET IMPROVEMENT PROJECT | The Sherborn Street Improvement Project in Corona enhanced local infrastructure with comprehensive street upgrades. The project included pavement rehabilitation, curb and gutter installations, and utility improvements, all aimed at boosting accessibility and safety. Landscaping and storm drain enhancements completed the revitalization of this essential roadway.

CITY OF CHINO, BENSON AVE STORM DRAIN PROJECT, CAPITAL IMPROVEMENT | Project location is from Riverside Dr. from Benson Ave to Ross Ave, Installation of over 1800 LF of RCP ranging in size from 24” to 54”. Construction of 14 PCC reinforced storm drain structures. Installation of 7 crossing/support structures for existing utilities. Relocation of 75 LF of existing traffic signal conduit and cable. Following final trench repairs, placement of 80,000 SF of Type II asphalt road slurry. Replacement of traffic signal loops. Z&K performed construction management and inspections on mobilization, construction staging, SWPPP and erosion control, inspecting for compliance with traffic control plans, attending progress meetings, reviewing submittals, quality control/inspection, safety, as built drawings, final walk -through, and project completion reports.

CITY OF LAGUNA BEACH, ZONES 5 & 11A STREET SLURRY SEAL AND REHABILITATION PROJECT | The Zones 5 & 11A Street Slurry Seal and Rehabilitation Project for the City of Laguna Beach involves comprehensive road surface improvements on El Toro Road (Zone 5) and the Diamond -Crestview neighborhoods (Zone 1 1A). The scope includes mobilization, clearing, and grubbing; saw-cutting and removing damaged asphalt concrete (A.C.) pavement; grinding and overlaying sections with new A.C. pavement; and applying both Type I and Type II slurry seals. Additional tasks involve the replacement of A.C. berms and curbs, installing Caltrans traffic loops, sealing pavement cracks, conducting stormwater pollution prevention measures, updating pavement striping and markings, and making necessary utility adjustments. These enhancements aim to improve roadway durability, safety, and aesthetics, ensuring smoother and safer travel for motorists and pedestrians alike.

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Mr. Verpooten brings over 27 years of robust experience in construction management and inspection on high-profile capital improvement projects. A certified QSP, ICC, and ACI professional, Mr. Verpooten has developed a reputation for precision, regulatory adherence, and commitment to safety. His project portfolio includes comprehensive work on intersection improvements, raised and landscaped medians, pavement rehabilitations, slurry seals, roadway widenings, traffic signal installations, sound and retaining walls, storm drains, sewer and water pipelines, water treatment and wastewater treatment facilities, lift stations, and ADA-compliant access improvements. Throughout his career, Mr. Verpooten has delivered over 40 street improvement projects, demonstrating his capabilities as both a Construction Manager and Senior Construction Inspector. He has also worked on over 24 stormwater and storm drain projects and over 30 street improvement projects, involving stormwater infiltration systems, park improvements, par king lot rehabilitations, AC and concrete paving, and storm drain improvements.

His hands-on experience covers every aspect of public works, from initial planning and design review to field inspections and final close-out. His proficiency in reviewing and interpreting improvement plans ensures strict compliance with specifications for raised medians, traffic control, and construction staging. He is also skilled at negotiating and administering contracts, developing accurate field reports, and managing CCOs and other essential documentation to maintain accountability and transparency across all project stages.

Mr. Verpooten excels in the field, where his daily responsibilities include monitoring construction zones for compliance with Cal-OSHA and Caltrans standards, confirming proper installation of street lighting, pavement markings, and pedestrian crossings, and verifying the accurate placement of ADA ramps and sidewalk installations. His dedication to public safety and regulatory adherence involves overseeing environmental protections, such as dust control and SWPPP compliance, and ensuring that all work zones prioritize safe access for both vehicular and pedestrian traffic.

In addition to his technical skills, Mr. Verpooten is known for his strong leadership qualities. He supervises construction teams at all levels, fostering a collaborative and goal-oriented environment that drives productivity and efficiency. His ability to address and resolve project challenges on -site, paired with his attention to community relations, ensures that projects run smoothly and meet the expectations of both clients and stakeholders. Mr. Verpooten’s commitment to excellence, combined with his technical expertise, makes him a trusted asset in managing the complexities of public infrastructure projects like the Beach Cities Green Streets Project.

RELEVANT PROJECT EXPERIENCE

CITY OF DOWNEY, WOODRUFF AVENUE PAVEMENT REHABILITATION PROJECT, PHASE 1 | The Woodruff Avenue Pavement Rehabilitation Project encompasses the rehabilitation of Woodruff Avenue between Firestone Boulevard and Washburn Road in the City of Downey, California. This includes extensive pavement reconstruction, involving the repair of failed pavement areas, cold milling of existing asphalt, and the installation of both asphalt concrete (AC) base course and asphalt rubber hot mix (ARHM) overlay. Additionally, the project addresses uplifted or damaged concrete infrastructure by replacing substandard curbs, gutters, sidewalks, and driveways to ensure safety and ADA compliance. Enhancements also include the installation of steel conduits and single-mode fiber optic cables for improved communication infrastructure. The work will be completed with adjustments to manhole and valve covers, updated traffic striping and markings, and a comprehensive traffic control plan. This project aims to improve road safety, durability, and overall accessibility for residents and commuters.

CITY OF FONTANA, SIERRA AVENUE LANDSCAPE MEDIAN PROJECT | The Sierra Avenue Landscape Median Improvement Project (Bid No. DE-24-28-SB) involves the enhancement of the landscape and irrigation infrastructure along the Sierra Avenue corridor in Fontana, California, between Foothill Boulevard and Baseline Avenue. This project includes the installation of new hardscape and landscape features, along with an advanced irrigation system to ensure efficient water management and compliance with the City’s water conservation standards. Key components of the project include soil preparation, planting of drought -tolerant species, and installation of automated irrigation systems desig ned for water efficiency. This project also entails excavation, concrete curbing, and safety measures to protect the medians from vehicular traffic. The goal is to improve the aesthetic appeal, sustainability, and functionality of the medians along this ma jor thoroughfare, providing a greener, more welcoming environment for residents and commuters.

LICENSES & REGISTRATION
» ICC Soils Special Inspector
» ICC Commercial Building
Inspector
» Caltrans Various Certifications
» QSP
» 30 Cal/OSHA
» Confined Space Training
» Fall Protection
» Traffic Control Safety

Tom Verpooten, QSP, ICC Cert.

Senior Construction Inspector (Primary)

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VICTORIA AVENUE RECHARGE WATER FACILITY: WESTERN MUNICIPAL WATER DISTRICT | This project includes the installation of new groundwater extraction wells to help increase the groundwater basin quantity and improve its quality.

Improvements on this project include mass grading operations, stormwater infiltration system, the installation of three Stormwater infiltration basins, a divergent structure, numerous interior roadway improvements for vehicular and pedestrian access, SCADA and Storage Building , a divergent structure, two concrete trapezoidal rerouting channels into the water basin, Stormwater collection structure, the installation of 4000 linear feet of 20” reclaimed water pipeline three local city streets connecting the gage canal reservoir into the three proposed Stormwater basins.

CITY OF LAGUNA BEACH, ZONES 5 & 11A STREET SLURRY SEAL AND REHABILITATION PROJECT | The Zones 5 & 11A Street Slurry Seal and Rehabilitation Project for the City of Laguna Beach involves comprehensive road surface improvements on El Toro Road (Zone 5) and the Diamond -Crestview neighborhoods (Zone 11A). The scope includes mobilization, clearing, and grubbing; saw-cutting and removing damaged asphalt concrete (A.C.) pavement; grinding and overlaying sections with new A.C. pavement; and applying both Type I and Type II slurry seals. Additional tasks involve the replacement of A.C. berms and curbs, installing Caltrans traffic loops, sealing pavement cracks, conducting stormwater pollution prevention measures, updating pavement striping and markings, and making necessary utility adjustments. These enhancements aim to improve roadway durability, safety, and aesthetics, ensuring smoother and safer travel for motorists and pedestrians alike.

CITY OF EL SEGUNDO | EL SEGUNDO BOULEVARD IMPROVEMENT PROJECT, PW 23-02 | This project involves the rehabilitation of existing pavement along El Segundo Boulevard between Illinois Str eet and Isis Avenue, as well as along Nash Street between El Segundo Boulevard and Imperial Highway. The selected rehabilitation approach includes a cement- stabilized base with an asphalt overlay, which will require detours and may cause delays on El Segundo Boulevard during construction. Additionally, the project includes the installation of curb ramps at intersections along El Segundo Boulevard (Illinois Street, Continental Boulevard, Nash Street, Douglas Street, and Aviation Boulevard) and along Nash Street (Grand Avenue, Mariposa Avenue, Maple Avenue, Atwood Way, a midblock crosswalk, and Imperial Highway). The project also aims to improve bicycle infrastructure, installing approximately 1,020 linear feet of “cycle track” from PCH to Continental on El Segundo Boulevard, 27,450 linear feet of Class II bike lanes from Aviation Boulevard to PCH, on Douglas Street between Rosecrans Avenue and Imperial Highway, and on Nash Street between El Segundo Boulevard and Imperial Highway.

Additionally, Class III bike route markings (“Sharrows”) will be installed in applicable nearby areas.

CITY OF CORONA, CORONA GREEN ALLEYS IMPROVEMENT PROJECT | The Corona Green Alleys Improvement Project aims to transform selected alleyways in the City of Corona into environmentally friendly, functional, and sustainable public spaces. This project includes extensive surface improvements, installation of permeable pavements, and stormwater management features to enhance water quality and reduce urban runoff. Key element s of the work involve unclassified excavation, installation of aggregate base and porous asphalt, sidewalk and driveway construction, and the implementation of landscape elements like green infrastructure and solar lighting fixtures. In addition to surface upgrades, the project incorporates drainage improvements and sustainable infrastructure elements to reduce the heat island effect, create safe pedestrian zones, and improve alley aesthetics. These enhancements will contribute to community beautification, promote environmental stewardship, and support Corona’s goals for sustainable urban infrastructure.

CITY OF CARSON, CITYWIDE PAVEMENT REHABILITATION AND SLURRY SEAL PROGRAM | This project covers streets across all four districts within the City of Carson, focusing on essential infrastructure improvements for identified roadways, sidewalks, curb ramps, and related assets in need of repair. The scope of work includes traffic control, striping, pavement markings, cold milling, leveling course, asphalt rubber hot mix, installation of traffic loop detectors, concrete enhancements, and slurry sealing. Streets included in the project are Dunbrook, Brenner, Eddington Dr, Galway Ave, Annalee Ave, Elsmere Dr, Weiser Ave, 213th St, 234th St, 228th St, Moneta Ave, 224th Pl, 224th St, 222nd St, Kinard Ave, 215th St, Desford St, Dominguez St, Bataan Ave, 223rd St, Martin St, Bach St, Lostine, Pontine Ave, Oakford St, Water St, Abila St, 238th St, Idbel St, 236th St, Catskill Ave, Anchor Ave, Joel St, and Hadler St.

CITY OF CHINO, PAVEMENT REHABILITATION AND SLURRY SEAL PROGRAM (VARIOUS LOCATIONS CITYWIDE) | This Project includes street rehabilitation and slurry seal of various streets, including, Pipeline Ave from City Limits to City Limits, Chino Ave from City Limits to City Limits and Schaefer Ave from City Limits to City Limits. Scope of work includes pavement improvements, street resurfacing, crack sealing, slurry seal, localized dig-outs, striping removal/install, and traffic loop detectors.

CITY OF MANHATTAN BEACH, SLURRY SEAL PROJECT NORTH & SOUTH AREAS OF SAND SECTION | The Project involves comprehensive pavement and surface improvements. The scope of work includes striping and paint removal, full- depth asphalt removal and replacement, asphalt patchwork, crack sealing, slurry sealing, sealcoat application, and installation of signage and striping. Additional features of the project include the construction of decorative crosswalks, pressure washing for paint removal at playgrounds, and updated pavement markings in the playground areas within the north section of the Sand Section area.

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Tom Verpooten
Aug 20, 2024 - Aug 20, 2026
Certificate # 25941

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Mr. Nylund has over 34 years of experience providing quality control and quality assurance on numerous major capital improvement projects, including stormwater infiltration systems, stormwater projects, storm drain improvements, park improvement projects, transmission mains, new wells, tanks, reservoirs, water and wastewater treatment plants, pipelines, lift stations, booster pump stations, bridges, street improvements, retaining walls, dewatering, parks and facilities, landscaping and irrigation improvemen ts, utility installation, roadway widenings, grade separations, masonry walls, storm drain projects, roadway projects, street rehabilitations, park projects, and large-scale water and wastewater projects. He has successfully delivered over 21 stormwater and storm drain projects and over 25 street improvement projects. Mr. Nylund is a certified Grade 2 Water Treatment Operator and Grade 3 Water Distribution Operator.

Mr. Nylund has provided quality assurance inspection as a lead inspector on numerous projects, including overseeing project features such as startup, excavations, jack and bore, backfill, reinforced concrete, masonry, structural steel, wood framing, coating of structures and pipes, telecommunications improvements, roofing, mechanical, electrical, plumbing, and project closeout. He has performed electrical inspection for power plants, lift stations, and traffic signal improvements. His responsibilities include the inspection of all phases of public works construction projects, including drinking water, recycled water, sewer, storm drain, street lighting, traffic signals, roads, sidewalks, stormwater pollution prevention BMPs, site grading, and landscaping. He verifies compliance with Federal, State, and local laws and ordinances, traffic control requirements, approved working hours, and approved methods, specifications, materials, and quantities. He also reviews and confirms compliance with Project Specific Plans and Specifications, Caltrans Plans and Specifications, and the Standard Specifications for Public Works Construction (Green Book). Mr. Nylund’s extensive experience and dedication to quality assurance make him a valuable asset to the Beach Cities Green Streets Project.

RELEVANT PROJECT EXPERIENCE

CITY OF CHINO: KIMBALL AVENUE STORM DRAIN IMPROVEMENTS AT CHINO AIRPORT | This project included removing and disposing of existing landscaping, PCC and AC pavement, constructing AC pavement over compacted base, PCC sidewalk, curb and gutter, installing box culvert storm drain structure with wingwalls, catch basin, stormwater infiltration system, steel encased water lines and various types water lines and facilities, coordination with various utilities for thei r installations. Additional improvements were relocating new traffic signal boxes, paving AC dikes, water services, clearing and grubbing, installation of rip rap and grouted rip rap, installation of box culvert wingwall pairs of reinforced concrete, installation of precast segment box culvert, 30” and 24” steel pipe, ductile iron pipe, water main installation and testing, curb, gutter, ADA ramps, and fencing. This project was completed ahead of schedule before extensive rain events that would have caused Kimball Ave to be shut down. Due to this project completion, Kimball Ave was operational during major storm events.

CITY OF CHINO, WELL 17 EQUIPPING PROJECT | The Project includes equipping and operating existing Well 17. The improvements were confined to the well location, except for pipe and electrical conduit trenches that crossed the Eastside Water Treatment Facility (EWTF) site to connect to existing facilities. The project included grading and compaction for the well building, building access, and pump-to-waste swale. The well building was designed to enclose the wellhead pump and piping and is constructed of masonry block shear walls supported by a continuous footing foundation. The pump-to-waste swale extended the existing defined earthen channel connected to the EWTF percolation pond.

CITY OF CHINO: STORM DRAIN AND PUBLIC IMPROVEMENTS FOR COMMERCIAL DEVELOPMENT OF INDUSTRIAL TILT-UP BUILDINGS | This project included over 2.5M square feet of building pads. Installation of over 4500 LF of a combination of RCP and HDPE storm drainpipe ranging in size from 18” to 108”. Construction of 26 PCC reinforced storm drain structures. Installation of over 2300 LF of a combination of PVC and CML&C domestic water main ranging in size from 4” to 12”. Installation of over 1600 LF of PVC recycled water main. Installation of over 1300 LF of VCP sanitary sewer ranging in size from 6” to 8”. Construction of 5 sanitary sewer manhole structures. Installation of a sewage lift station Ed Nylund, QSP, CWSSWI
Senior Construction Inspector (Secondary)

EDUCATION
» Construction Technology,
Orange Coast College
» Building Inspection
Technology,
Coastline College, Huntington
Beach, CA

LICENSES & REGISTRATION
» Water Treatment Operator –
Grade 2 | Certificate No. 17150
» Water Distribution Operator –
Grade 3 | Certificate No. 4903
» QSP Certificate No. 26356
» Traffic Signal Senior Field
Technician III Certificate No.
97687
» Traffic Signal Inspector
Certificate No. SI97687
» 30-Hr Cal/OSHA
» Fall Protection
» Traffic Control Safety
» Sexual Harassment
Prevention Training
» Defensive Driving Training
» Caltrans Roadway Safety
Training
» Bridge Inspector Training
» Metro Rail Safety Training

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including 1100 LF of 4” HDPE force main. Construction of 16 streetlights. Construction of 1260 LF of full street improvements (44’ width). Reconstruct 1200 LF of 56’ wide street including cement treatment of existing soils.

CITY OF CHINO: BENSON AVE STORM DRAIN PROJECT, CAPITAL IMPROVEMENT | Project location is from Riverside Dr. from Benson Ave to Ross Ave, Installation of over 1800 LF of RCP ranging in size from 24” to 54”. Construction of 14 PCC reinforced storm drain structures. Installation of 7 crossing/support structures for existing utilities. Relocation of 75 LF of existing traffic signal conduit and cable. Following final trench repairs, placement of 80,000 SF of Type II asphalt road slurry. Replacement of traffic signal loops. Z&K performed inspections on mobilization, construction staging, SWPPP and erosion control, inspecting for compliance with traffic control plans, attending progress meetings, reviewing submittals, quality control/inspection, safety, as built drawings, final walk-through, and project completion reports.

CITY OF CHINO: RUSSELL AVE STORM DRAIN PROJECT, CAPITAL IMPROVEMENT PROJECT | Project location is from Riverside Dr. from Russell Ave to Telephone Ave. This project included the installation of over 2100 LF of RCP ranging in size from 24” to 66”. Construction of 13 PCC reinforced storm drain structures. Installation of 9 crossing/support structures for existing utilities. Relocation of 150 LF of existing AC water main with PVC. Following final trench repairs, placement of 108,000 SF of Type II asphalt road slurry. Replacement of traffic signal loops.

CITY OF CHINO, SR60 BRIDGE REPLACEMENT PROJECT | Agency: City of Chino | Location: SR60 @ Pipeline Ave and SR60 @ Benson Ave¸ City of Chino | Contractor: SEMA Construction, Subcontractor (water): SRK Construction .

Replacement of 800 LF of existing 16-inch and 18-inch domestic water main, as part of the Benson Ave/60 Freeway Bridge Replacement. This included construction of HDPE domestic water bypass lines of 12 -inch and 16 -inch diameters, construction of the bridge hanger and casing system and construction of 2 new CMLC water lines. Performed primary and landscape inspection responsibilities for the Pipeline Avenue 12 -inch VCP SS Replacement. This work consisted of the removal of an existing 12-inch Truss Pipe sewer and open trench construction of 2,100 LF of new 12-inch VCP and 600 LF of 4-inch VCP. Provided support inspection for construction of 1,500 LF of 36 -inch Horizontal Directional Drill Steel Gas Main installation. Performed daily inspection responsibilities of the Caltrans 60 Fwy/Bridge Replacement Project, as it related to other City owned facilities and temporary traffic control inspection.

CITY OF INDIO: JACKSON STREET TRAFFIC SIGNAL AND STREET IMPROVEMENTS | Location: City of Indio, Jackson Street from I-10 freeway to Dr. Carreon Blvd. Construction of new traffic signal system. Complete removal and replacement of three existing traffic signal systems. Installation of associated traffic signal communications equipment.

Demolition of three existing inter sections including existing AC paving, street structural section, PCC gutters, PCC spandrels, PCC curb, PCC sidewalks and ADA compliant sidewalk ramps. Complete reconstruction of all improvements, with modified surface elevations, at all intersections. Adj ustment of all existing utilities to modified street elevations.

Installation of new traffic signage and striping, median improvements, landscaping, irrigation, planting. Coordinated road closures and traffic detours with local businesses. Inspected installation of work area traffic control for compliance.

CITY OF INDIO: HIGHWAY 111 - YOUNG’S LANE MEDIAN IMPROVEMENTS PROJECT | Location: City of Indio, Hwy 111 at Young’s Ln. Contractor: Granite Construction. Demolition of existing AC paving, street structural section, decorative PCC curb, decorative cobble pavers and median landscaping. Complete reconstruction of all improvements, with modified horizontal alignment. Repair/replacement of all existing lighting and automatic irrigation systems. Placement of 60,000 SF of type II Emulsion Asphalt Slurry. Coordinated road closures and traffic detours with local businesses. Installation of new traffic signage and striping, median improvements, landscaping, irrigation, planting. Inspected installation of work area traffic control for compliance with approved plans.

CITY OF CHINO: STORM DRAIN PROJECT, CAPITAL IMPROVEMENT | Location: City of Chino, Riverside Dr. from Benson Ave to Ross Ave. Contractor: Norstar Engineering. Installation of over 1800 LF of RCP ranging in size from 24” to 54”. Construction of 14 PCC reinforced storm drain structures. Installation of 7 crossing/support structures for existing utilities. Relocation of 75 LF of existing traffic signal conduit and cable. Following final trench repairs, placement of 80,000 SF of Type II asphalt road slurry. Replacement of traffic signal loops, median improvements, landscaping, irrigation, planting.

CITY OF CHINO: STORM DRAIN PROJECT, CAPITAL IMPROVEMENT | Location: City of Chino, Riverside Dr. from Russell Ave to Telephone Ave. Contractor: Christensen Brothers Construction. Installation of over 2100 LF of RCP ranging in size from 24” to 66”. Construction of 13 PCC reinforced storm drain structures. Installation of 9 crossing/support structures for existing utilities. Relocation of 150 LF of existing AC water main with PVC. Following final trench repairs, placement of 108,000 SF of Type II asphalt road slurry. Replacement of traffic signal loops , median improvements, landscaping, irrigation, planting.

CITY OF CHINO: PUBLIC STREET ASPHALT PAVING REHABILITATION PROJECTS, CAPITAL IMPROVEMENT | Location: City of Chino, Various arterial streets (e.g., Central Ave, Edison Ave, Riverside Dr, Eucalyptus Ave, Chino Ave, Ramona Ave) Contractors: Sully Miller Construction, RJ Nobel Construction and Excel Paving . Completed over 9 linear miles of roadway widening and asphalt pavement rehabilitation. Roadway widening consisted of the addition of vehicle lanes, curb & gutter, sidewalk, an d landscape area , median improvements, landscaping, irrigation, planting . Pavement rehabilitation consisted of selective deep lift removals, cold mill existing AC pavement 3” below surface and pave back section (in kind). Removal and replacement of all substandard curbs, gutters, sidewalks, and ADA curb ramps.

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Edward Nylund
Apr 16, 2023 - May 17, 2025
Certificate # 26356

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3. FIRM QUALIFICATIONS AND EXPERIENCE
Z&K Consultants has a proven track record of successfully delivering street rehabilitation and infrastructure improvement projects for municipalities throughout Southern California. Our team brings extensive experience in construction management, inspection, and contract administration, ensuring that projects are completed on time , within budget, and in full compliance with regulatory standards. We have worked closely with cities, counties, and public agencies, overseeing projects involving pavement rehabilitation, ADA upgrades, traffic signal modifications, utility coordination, a nd stormwater compliance. Our ability to effectively manage schedules, control costs, and proactively address issues has resulted in high client satisfaction and long-term partnerships.

Z&K has extensive experience providing Construction Management and Inspection Services on similar projects to the City of Torrance’s Beach Cities Green Streets Project. Over the last 5 years, the Z&K team has successfully provided these services on contracts involving green infrastructure installations, stormwater management , pervious concrete pavement, catch basin replacements, and ADA -compliant improvements. These projects also involved extensive community coordination, traffic control, and environmental compliance—all key aspects of the Beach Cities Green Streets Project.

Our team's expertise includes managing stormwater infiltration systems, overseeing utility relocations, and ensuring green street initiatives are properly integrated into urban environments. We are confident that our experience aligns with the City of Torrance’s needs for the Beach Cities Green Streets Project and that we will deliver high-quality results while meeting all project goals and requirements.

RELVANT PROJECT EXPERIENCE
The following projects highlight our expertise and commitment to excellence in Construction Management and Inspection Services:

CITY OF LAGUNA BEACH, JASMINE STREET STORM DRAIN IMPROVEMENT PROJECT, CIP NO. 154, LAGUNA BEACH, CA | The project includes the installation of approximately 2,400 linear feet of storm drainpipe, jacking of one 28- inch steel casing and the installation of a 24 -inch PVC pipe within the casing beneath North Coast Highway. The work also includes the installation of a Low - flow diversion with a 12-inch PVC pipe, the installation and/or replacement of catch basins, and connecting storm drain laterals at various locations along the project alignment, trenching, striping, pavement markings, pavement markers, traffic control, and miscellaneous park and private property improvements and landscaping repairs. This project went through PCH in Laguna Beach and required extensive traffic control.

CITY OF EL SEGUNDO , EL SEGUNDO BOULEVARD IMPROVEMENT
PROJECT | This Project involved: rehabilitate existing pavement along El Segundo Boulevard between Illinois Street and Isis Avenue; and rehabilitation along Nash Street, between El Segundo Boulevard and Imperial Highway. Several options of pavement rehabilitation were considered, and the recommended option would include cement stabilized base with an asphalt overlay. Install curb ramps on El Segundo Boulevard at Illinois Street, Continental Boulevard, Nash Street, Douglas Street, and Aviation Boulevard intersections. Install curb ramps on Nash Street at Grand Avenue, Mariposa Avenue, Maple Avenue, Atwood Way, a midblock crosswalk, and Imperial Highway intersections. Install approximately 1,020 lineal feet of “cycle track” from PCH to Continental on El Segundo Boulevard, install approximately 27,450 lineal feet of Class II Bike Lanes from Aviation Boulevard to PCH, on Douglas Street between Rosecrans Avenue and Imperial Highway, on Nash Street between El Segundo Boulevard and Imperial Highway, and install suitable shared Class III Bike Route markings.

The project focused on resurfacing and rehabilitating streets to enhance pavement quality and extend roadway lifespan.

CITY OF CORONA, CORONA GREEN ALLEYS IMPROVEMENT PROJECT | The Corona Green Alleys Improvement Project aims to transform selected alleyways in the City of Corona into environmentally friendly, functional, and sustainable public spaces. This project includes extensive surface improvements, installation of permeable pavements, and stormwater We are very familiar with the
specific project requirements in
beach cities. We have worked
extensively with beach Cities
including:
• City of Laguna Beach
• City of Torrance
• City of Long Beach
• City of Manhattan Beach
• City of Newport Beach
• City of Oceanside
• Port of Long Beach
• City of Huntington Beach
The Z&K Team has
successfully completed
over 30 Storm Drain
Projects and over 70 Street
Improvement Projects in
the past 5 years.

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management features to enhance water quality and reduce urban runoff. Key elements of the work involve unclassified excavation, installation of aggregate base and porous asphalt, sidewalk and driveway construction, and the implementation of landscape elements like green infrastructure and solar lighting fixtures. In addition to surface upgrades, the project incorporates drainage improvements and sustainable infrastructure elements to reduce the heat island effect, create safe pedestrian zones, and improve alley aesthetics.

CITY OF CORONA , SHERBORN STREET IMPROVEMENT PROJECT | The Sherborn Street Improvement Project in Corona enhanced local infrastructure with comprehensive street upgrades. The project included pavement rehabilitat ion, curb and gutter installations, and utility improvements, all aimed at boosting accessibility and safety. Landscaping and storm drain enhancements completed the revitalization of this essential roadway.

CITY OF CHINO, BENSON AVE STORM DRAIN PROJECT, CAPITAL IMPROVEMENT | Project location is from Riverside Dr. from Benson Ave to Ross Ave, Installation of over 1800 LF of RCP ranging in size from 24” to 54”. Construction of 14 PCC reinforced storm drain structures. Installation of 7 crossing/support structures for existing utilities. Relocation of 75 LF of existing traffic signal conduit and cable. Following final trench repairs, placement of 80,000 SF of Type II asphalt road slurry. Replacement of traffic signal loops. Z&K performed construction management and inspections on mobilization, construction staging, SWPPP and erosion control, inspecting for compliance with traffic control plans, attending progress meetings, reviewing submittals, quality control/inspection, safet y, as built drawings, final walk -through, and project completion reports.

Provide new storm drain, lateral pipes, catch basins, manholes and junction structures and utility relocation, new accessible compliant PCC curb ramps, si dewalks, curb and gutter, miscellaneous adjustments to grade of landscape areas, landscaping and irrigation, new curb and gutter, new cross gutter, community outreach, traffic control, coordination with Utility Owner’s regarding adjustment to grade of their existing improvements.

CITY OF CHINO: KIMBALL AVENUE STORM DRAIN IMPROVEMENTS AT CHINO AIRPORT | This project included removing and disposing of existing landscaping, PCC and AC pavement, constructing AC pavement over compacted base, PCC sidewalk, curb and gutter, installing box culvert storm drain structure with wingwalls, catch basin, stormwater infiltration system, steel encased water lines and various types water lines and facilities, coordination with various utilities for their installations. Additional improvements were relocating new traffic signal boxes, paving AC dikes, water services, clearing and grubbing, installation of rip rap and grouted rip rap, installation of box culvert wingwall pairs of reinforced concrete, installation of precast segment box culvert, 30” and 24” steel pipe, ductile iron pipe, water main installation and testing, curb, gutter, ADA ramps, and fencing. This project was completed ahead of schedule before extensive rain events that would have caused Kimball Ave to be shut down. Due to this project completion, Kimball Ave was operational during major storm events.

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CITY OF CHINO: STORM DRAIN AND PUBLIC IMPROVEMENTS FOR COMMERCIAL DEVELOPMENT OF INDUSTRIAL TILT-UP BUILDINGS | This project included over 2.5M square feet of building pads. Installation of over 4500 LF of a combination of RCP and HDPE storm drainpipe ranging in size from 18” to 108”. Construction of 26 PCC reinforced storm drain structures. Installation of over 2300 LF of a combination of PVC and CML&C domestic water main ranging in size from 4” to 12”. Installation of over 1600 LF of PVC recycled water main. Installation of over 1300 LF of VCP sanitary sewer ranging in size from 6” to 8”. Construction of 5 sanitary sewer manhole structures. Installation of a sewage lift station including 1100 LF of 4” HDPE force main. Construction of 16 streetlights. Construction of 1260 LF of full street improvements (44’ width). Reconstruct 1200 LF of 56’ wide street including cement treatment of existing soils.

CITY OF CHINO: BENSON AVE STORM DRAIN PROJECT, CAPITAL IMPROVEMENT | Project location is from Riverside Dr. from Benson Ave to Ross Ave, Installation of over 1800 LF of RCP ranging in size from 24” to 54”. Construction of 14 PCC reinforced storm drain structures. Installation of 7 crossing/support structures for existing utilities. Relocation of 75 LF of existin g traffic signal conduit and cable. Following final trench repairs, placement of 80,000 SF of Type II asphalt road slurry. Replacement of traffic signal loops. Z&K performed inspections on mobilization, construction staging, SWPPP and erosion control, inspecting for compliance with traffic control plans, attending progress meetings, reviewing submittals, quality control/inspection, safety, as built drawings, final walk-through, and project completion reports.

CITY OF INDIO: JACKSON STREET TRAFFIC SIGNAL AND STREET IMPROVEMENTS | Location: City of Indio, Jackson Street from I-10 freeway to Dr. Carreon Blvd. Construction of new traffic signal system. Complete removal and replacement of three existing traffic si gnal systems. Installation of associated traffic signal communications equipment.

Demolition of three existing intersections including existing AC paving, street structural section, PCC gutters, PCC spandrels, PCC curb, PCC sidewalks and ADA compliant sid ewalk ramps. Complete reconstruction of all improvements, with modified surface elevations, at all intersections. Adjustment of all existing utilities to modified street elevations.

CITY OF CHINO: PUBLIC STREET ASPHALT PA VING REHABILITATION PROJECTS, CAPITAL IMPROVEMENT | Location: City of Chino, Various arterial streets (e.g., Central Ave, Edison Ave, Riverside Dr, Eucalyptus Ave, Chino Ave, Ramona Ave) Contractors: Sully Miller Construction, RJ Nobel Construction and Exc el Paving. Completed over 9 linear miles of roadway widening and asphalt pavement rehabilitation. Roadway widening consisted of the addition of vehicle lanes, curb & gutter, sidewalk, and landscape area , median improvements, landscaping, irrigation, plant ing. Pavement rehabilitation consisted of selective deep lift removals, cold mill existing AC pavement 3” below surface and pave back section (in kind). Removal and replacement of all substandard curbs, gutters, sidewalks, and ADA curb ramps.

Replacement of traffic signal loops.

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CITY OF ROSEMEAD, WALNUT GROVE AVE. RESURFACING PROJECT PHASE I | This project involved street resurfacing and widening of Walnut Grove Ave., from Marshall St. to Grand Ave. in the City of Rosemead. Improvements included roadway widening, intersection improvement, waterline installation, pavement improvements, ADA improvements, sidewalk repairs, traffic signal modification, storm drain improvements, sewer main improvements, and bike lanes.

CITY OF NORWALK, CDBG LOCAL STREETS REHABILITATION PROJECT | The Local Streets Rehabilitation Project in the City of Norwalk, funded by th e Community Development Block Grant (CDBG), focused on enhancing roadway and infrastructure conditions across designated local streets. The project scope included improvements to concrete features such as cross gutters, curbs and gutters, ADA-compliant curb ramps, and intersection upgrades. Additional work involved traffic signal enhancements, installation of bike lanes, coordination with underground utilities, conduit installation, and comprehensive pavement rehabilitation. The project emphasized safety an d accessibility improvements, compliance with environmental standards, and efficient coordination with public utilities to support sustainable infrastructure development.

CITY OF SAN MARINO, STREET REHABILITATION PROGRAM PHASE 1 & 2 | The project included a wide range of improvements, such as roadway and pavement reconstruction, concrete enhancements, installation of cross gutters, curbs and gutters, curb ramps, and ADA-compliant upgrades. The work also covered cold milling of asphalt concrete pavement followed by resurfacing with hot mix asphalt (HMA) and asphalt rubber hot mix (ARHM). Additional tasks involved clearing and grubbing, localized pavement repairs, and replacement of impacted traffic striping, pavement markings, legends, loop detectors, and curb painting. Further improvements included driveways and driveway approaches, installation of speed humps, adjustment of utility frames and grates, inspection and replacement of sewer manholes, water valves, water meters, and storm drain manholes, as well as SWPPP preparation and implementation of temporary construction BMPs.

CITY OF CORONA, CORONA GREEN ALLEYS IMPROVEMENT PROJECT | The Project aimed to transform selected alleyways in the City into environmentally friendly, functional, and sustainable public spaces. This project includes extensive surface improvements, installation of permeable pavements, and stormwater management features to enhance water quality and reduce urban runoff. Key elements of the work involve unclassified excavation, installation of aggregate base and porous asphalt, sidewalk and driveway construction, and the implementation of landscape elements like green infrastructure and solar lighting fixtures. The project incorporates drainage improvements and sustainable infrastruc ture elements to reduce the heat island effect, create safe pedestrian zones, and improve aesthetics.

CITY OF MORENO VALLEY, 801-0081 CITYWIDE PAVEMENT REHABILITATION PROJECT | This project is a citywide rehabilitation of Moreno Valley City streets, involving various pavement and infrastructure improvements. The scope includes cold milling to a depth of 1.5 inches, placing a 1.5 -inch asphalt rubber hot mix (ARHM) overlay, curb ramp installations, curb and gutter replacements, cross gutters, a nd spandrels. It also includes full -depth asphalt removal and replacement, installation of traffic striping and markers, traffic signage, adjustments of existing utility manholes, and asphalt concrete overlay.

CITY OF LAKE FOREST , STREET RESURFACING PROJEC T | The Project involves the street resurfacing of Glenn Ranch Road from Portola Parkway to El Toro Road, as well as the slurry seal of and arterial slurry seal of Jeronimo and Muirlands from Los Alisos to Bake. Relevant project features include street res urfacing and rehabilitation, application of slurry seal, grinding and overlay, cold milling, concrete improvements, ARHM pavement, AC base course, aggregate base, signing, striping, markings and pavement legends, removal and replacement of PCC curb ramps, removal and replacement of PCC sidewalk, bike lane traffic loops, Type E traffic loops, dig -outs, sewer and storm drain manhole adjustments, and water valves adjustments.

CITY OF LAGUNA BEACH, ZONES 5 & 11A STREET SLURRY SEAL AND REHABILITATION PROJECT | The Zones 5 & 11A Street Slurry Seal and Rehabilitation Project for the City of Laguna Beach involves comprehensive road surface improvements on El Toro Road (Zone 5) and the Diamond -Crestview neighborhoods (Zone 11A). The scope in cludes mobilization, clearing, and grubbing; saw-cutting and removing damaged asphalt concrete (A.C.) pavement; grinding and overlaying sections with new A.C. pavement; and applying both Type I and Type II slurry seals. Additional tasks involve the replacement of A.C. berms and curbs, installing Caltrans traffic loops, sealing pavement cracks, conducting stormwater pollution prevention measures, updating pavement striping and markings, and making necessary utility adjustments. These enhancements aim to improve roadway durability, safety, and aesthetics, ensuring smoother and safer travel for motorists and pedestrians alike.

CITY OF COMPTON, ANNUAL RESIDENTIAL STREET REHABILITATION PROJECT, PHASES 1 & 2A | This project involved extensive roadway and pavement rehabilitation, along with significant infrastructure upgrades. The scope includes asphalt overlay, concrete improvements, and construction staging, especially at heavily traveled intersections. Additional work comprises traffic control, clearing and grubbing, SWPPP preparation, cold milling, and overlay applications. Pedestrian infrastructure improvements include PCC sidewalks, ADA -compliant enhancements, pedestrian crossings, and speed humps. Further components include the application of slurry seal, HMA pavement, ARHM overlay, AC base course, aggregate base, and full-depth AC slot pavement. The project also encompasses alley intersection upgrades, driveway and driveway approach improvements, landscaping, and irrigation. Utilities are enhanced through the adjustment of manholes,

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utility covers, water valves, and meters to grade. Additional work includes street lighting installation, traffic loop and bicycle loop detectors, traffic signal modifications, and adjustments of streetlight and traffic signal pull boxes.

CITY OF DOWNEY, WOODRUFF AVENUE PAVEMENT REHABILITATION PROJECT | The Woodruff Avenue Pavement Rehabilitation Project encompasses the rehabilitation of Woodruff Avenue between Firestone Boulevard and Washburn Road in the City of Downey, California. This includes extensive pavement reconstruction, involving the repair of failed pavement areas, cold milling of existing asphalt, and the installation of both asphalt concrete (AC) base course and asphalt rubber hot mix (ARHM) overlay. Additionally, the project addresses uplifted or damaged concrete infrastructure by replacing substandard curbs, gutters, sidewalks, and driveways to ensure safety and ADA compliance. Enhancements also include the installation of steel conduits and single -mode fiber optic cables for improved communication infrastructure. The work will be completed with adjustments to manhole and valve covers, updated traffic striping and markings, and a comprehensive traffic control plan. This project aims to improve road safety, durability, and overall accessibility for residents and commuters.

CITY OF TORRANCE, RESIDENTIAL & ARTERIAL PAVEMENT IMPROVEMENT PROJECT, I-159/I-139 | This project involves comprehensive pavement improvements across a residential neighborhood and four arterial streets in the City of Torrance. The scope of work includes roadway and pavement rehabilitation, concrete improvements, installation of cross gutters, curb and gutter replacement, curb ramp and ADA improvements, and clearing and grubbing. Additional work includes applying slurry seal, cold milling with asphalt concrete (AC) overlay, removal and disposal of existing pavement, and localized pavement repairs. Additional improvements cover tree removal and replacement, asphalt berm replacement, AC base course, installation of PCC (Portland Cement Concrete) sidewalks, PCC driveways and approaches, access ramps, pavement markings and striping on both concrete and asphalt surfaces, installation of raised pavement markers, and City project signage. Specialty elements include the installation of loop detectors, bicycle loop detectors, reconfiguration of sewer piping, water valves, water meters, storm drain manholes, and related features.

CITY OF TORRANCE, ANZA/VISTA MONTANA/PCH TRAFFIC SIGNAL AND INTERSECTION IMPROVEMENTS | The City of Torrance’s Anza/Vista Montana/PCH Traffic Signal and Intersection Improvements project upgraded traffic signals and infrastructure to improve traffic flow and safety. Key upgrades included replacing hardware, installing pedestrian countdown signals, and testing fiber optic communication equipment. The project also added dual left -turn lanes, reconfigured surrounding lanes, and widened the roadway to improve traffic capacity. Left-turn lanes were lengthened, and utilities such as fire hydrants and storm drains were relocated to support the new layout. These improvements aim to reduce congestion and enhance safety for all road users.

CITY OF MANHATTAN BEACH, CYCLE 2 STREET IMPROVEMENT PROJECT | The Cycle 2 Street Resurfacing Project in the City of Manhattan Beach is a Public Works initiative designed to improve roadway infrastructure across seven key street segments, totaling approximately 6,820 linear feet. The project encompasses 27th Street from Laurel Avenue to Pacific Avenue, Agnes Road from 29th Street to Marine Avenue, Flournoy Road from Ardmore Avenue to 19th Street, 29th Street from Blanche Road to Agnes Road, Flournoy Drive from Valley Drive to 33rd Street, Marine Avenue from Blanche Road to Valley Drive, and 14th Street from Pacific Avenue to Laurel Avenue. For five of these segments, the scope includes constructing rolled curbs and gutters, pavement removal, and new pavement installation. The remaining two segments involve milling the existing pavement surface and applying a new asphalt rubber surface course over pavement fabric.

CITY OF MANHATTAN BEACH, SLURRY SEAL PROJECT NORTH & SOUTH AREAS OF SAND SECTION | The Project involves comprehensive pavement and surface improvements. The scope of work includes striping and paint removal, full- depth asphalt removal and replacement, asphalt patchwork, crack sealing, slurry sealing, sealcoat application, and installation of signage and striping. Additional features of the project include the construction of decor ative crosswalks, pressure washing for paint removal at playgrounds, and updated pavement markings in the playground areas within the north section of the Sand Section area.

CITY OF MANHATTAN BEACH, ADVANCED TRANSPORTATION SYSTEM (MBATS) PROJECT |The project expands the South Bay Fiber Network, implementing a fiber-optic infrastructure that will enhance traffic signal synchronization along Manhattan Beach’s main corridors. This upgrade enables advanced traffic management capabilities, such as real -time monitoring, dynamic signal timing, and future support for autonomous vehicle communication. The project is designed to relieve congestion, optimize traffic flow, and increase the responsiveness of traffic systems throughout the city.

CITY OF MANHATTAN BEACH , MANHATTAN BEACH BOULEVARD IMPROVEMENTS PROJECT | This proje ct includes upgrades to the traffic signal system at the intersection to support new left-turn pockets and improve overall safety and flow. This project addresses traffic safety and flow issues at the Manhattan Beach Boulevard and Pacific Avenue intersection, where high westbound traffic demand and limited merging space create congestion and sudden braking. The project reconfigures the intersection to include dedicated left-turn pockets in both directions, improving merging distances and enhancing safety for both residents and commuters.

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CITY OF CHINO , PAVEMENT REHABILITATION AND SLURRY SEAL PROGRAM |This Project includes street rehabilitation and slurry seal of various streets, including, Pipeline Ave from City Limits to City Limits, Chino Ave from City Limits to City Limits and Schaefer Ave from City Limits to City Limits. Scope of work includes pavement improvements, street resurfacing, crack sealing, slurry seal, loca lized dig-outs, striping removal/install, and traffic loop detectors. Z&K provided preparation of submittal packages, scheduling, mark outs, meetings, cost control, reviewing RFIs, preparing change order proposals, permits, progress billings, subcontractor coordination, as -built drawings, and final walkthrough/closeout.

CITY OF CHINO, RAMONA AVE. AND WALNUT AVE. TRAFFIC SIGNAL & STREET IMPROVEMENTS PROJECT |The City of Chino's Ramona Ave. and Walnut Ave. Traffic Signal & Street Improvements Project involved comprehensive upgrades to the city’s traffic infrastructure. This included the replacement of traffic signal hardware, installation of pedestrian countdown signals, and improvements to fiber optic communication systems. The project also focused on enhanci ng the roadways with street and pavement rehabilitation, including slurry sealing, cold milling, and AC overlay. Additional improvements included drainage system upgrades, landscaping, and coordination of utility relocations to support the new infrastructure. These enhancements aimed to improve traffic flow, safety, and the overall functionality of the area.

CITY OF CHIN O, KIMBALL/EL PRADO/CENTRAL TRAFFIC SIGNAL IMPROVEMENT PROJECT | This project encompassed traffic signal hardware replacement, pedestrian countdown signal installation, fiber optic equipment testing, clearing and grubbing, drainage improvements, slurry seal, cold milling, AC overlay, and utility coordination. These enhancements improved intersection functionality, safety, and overall traffic flow in the area.

CITY OF CHINO , 11TH ST. TRAFFIC SIGNAL MODIFICATIONS AND STREET IMPROVEMENT PROJECT | Project elements included installing new traffic signal hardware, pedestrian countdown signals, fiber optic communication testing, and general signal hardware updates, as well as pavement reconstruction, concrete repairs, marking, and striping. These improvements increased traffic flow efficiency and accessibility at intersections, ensuring compliance with safety standards.

CITY OF CHINO, EUCLID AVENUE STATE ROUTE 83 INTERSECTION PROJECT |The project scope involved traffic signal hardware replacement, pedestrian countdown signal installation, fiber optic communication testing, and intersection and lane upgrades. Additional improvements included street and pa vement rehabilitation, clearing and grubbing, AC overlay, utility coordination, and drainage enhancements, boosting intersection safety and traffic management along this major route.

CITY OF ALHAMBRA, FY 19-20, 20-21, AND 21 -22 STREET REHABILITATION PROJECTS |The City of Alhambra’s multi-year Street Rehabilitation Projects aimed to enhance roadway infrastructure across various local street segments over three fiscal years. These projects involved comprehensive pavement rehabilitation and concrete improvements for a total of 68 local street segments. Each project was designed to improve accessibility, enhance pavement conditions, and ensure compliance with ADA standards. The scope of work included pavement resurfacing, application of slur ry seal treatments, varying depths of cold milling and asphalt overlay, and full -depth pavement removal and reconstruction. Concrete improvements involved the removal and replacement of broken and off-grade sidewalks, curb and gutter repairs, ADA curb ramp upgrades, and the reconstruction of concrete cross gutters and driveway aprons. Additional elements included construction staging, installation of loop detectors, adjustment of manhole and utility covers to grade, and the installation of PCC sidewalks.

CITY OF COSTA MESA, CITYWIDE PARKWAY MAINTENANCE, STREET REHAB, AND SLURRY SEAL PROJECT | This citywide street improvement program in the City of Costa Mesa includes extensive street and intersection improvements, ADA ramp upgrades, and the installation of c onduit and traffic signal enhancements. The project scope involves mobilization, construction of curb and gutters, sidewalks, driveway approaches, spandrels, cross gutters, and adjustments of manholes and utility covers. Additional work includes procuremen t and application of Type II slurry seal, crack sealing, installation of traffic signs, striping, pavement markings, traffic markers, speed humps, and the implementation of comprehensive traffic control measures.

CITY OF SAN BERNARDINO , STREET REHABILITATION PROGRAM (30+ MAJOR CITY STREETS) | The project encompasses extensive pavement and infrastructure improvements for over 30 major streets and multiple intersections across the city. This ongoing project includes roadway and pavement rehabilitation, concrete improvements, installation of cross gutters, curb and gutter replacement, curb ramps, ADA upgrades, and storm drain and pipeline relocations. Additional work involves traffic signal enhancements, comprehensive traffic control, full-depth asphalt removal and replacement, cold milling and AC overlay, slurry seal applications, PCC sidewalk installation, and replacement of existing PCC driveways, driveway approaches, curb ramps, curbs, retaining wall, parkway culverts, and cross gutters.

CITY OF IRWINDALE, 2021-2022 RESURFACING PROJECT |The 2021-2022 Resurfacing Project in the City of Irwindale focused on extensive street resurfacing and infrastructure upgrades to improve roadway safety and functionality. The project included street resurfacing with cold milling and asphalt concrete (AC) overlay, construction of new curbs and gutters, and installation of PCC sidewalk s. Key components also involved the installation and configuration of multiple traffic loop detectors, installation of city project signage, preservation of existing city survey monuments, adjustments of manhole and utility covers to grade, and the application of pavement markings and striping. Additional work involved mobilization, traffic control measures, preparation of NPDES compliance plans, coordination with local utilities, and geotechnical and materials testing.

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PROJECT UNDERSTANDING AND PROPOSED SERVICES
Z&K Consultants has a thorough understanding of the Beach Cities Green Streets Project, a vital infrastructure initiative designed to improve stormwater management and enhance public spaces in Hermosa Beach, Manhattan Beach, Redondo Beach, and Torrance. This project aims to integrate green infrastructure solutions, such as permeable pavement, stormwater infiltration systems, and stormwater chambers, into urban roadways and public spaces. These improveme nts are designed to intercept, filter, and manage both dry- and wet-weather runoff, helping to protect local waterways and reduce pollutants while enhancing the aesthetic and environmental value of the communities.

The scope of the project includes the installation of pervious concrete pavement, catch basin replacements, the planting of trees, and the installation of drywells to allow for better water retention and filtration. This project will also involve necessary traffic control measures, utility coordi nation, and ensuring that the project meets ADA compliance and other regulatory requirements.

Project Objectives:
• Improve Stormwater Management: The project’s primary goal is to address stormwater runoff by incorporating green infrastructure and low -impact development practices that enhance water quality and reduce urban flooding. T he integration of pervious materials and stormwater retention systems will help mitigate runoff pollution. • Enhance
Public Infrastructure: The project will improve roadways and public spaces through the installation of modern infrastructure that meets sustainability goals while providing long-term en vironmental benefits. • Comply with Local, State, and Federal Regulations : The work will be performed in compliance with all necessary regulatory requirements, including environmental and safety standards set forth by the City of Torrance and other agencies.

Key Elements of the Project:
• Green Infrastructure: Key components of green infrastructure such as pervious pavement will be used to f acilitate natural stormwater filtration, reducing runoff volume and improving water quality. • Stormw
ater Compliance: With the implementation of stormwater retention systems and infiltration features such as drywells, the project will comply with the City’s Stormwater Pollution Prevention Plan (SWPPP). • Community Engagement: As the project spans multiple cities, it will require consistent communication with local stakeholders and public outreach to address any community concerns and ensure that construction ac tivities are coordinated effectively.
• Sustainability: The project will create sustainable urban landscapes that are resilient to environmental challenges , contributing to the long-term he alth and safety of the community. • ADA Compliance: Ensuring that all work meets the Americans with Disabilities Act (ADA) standards for accessibility will be a key focus, particularly with regard to curb ramp installations and sidewalk improvements.

Project Challenges | Z&K recognizes that this project requires careful planning and execution due to the complexities of working in urban environments with existing infrastructure. The project will involve coordination with utility companies, the City, contractors, and various stakeholders. Managing traffic fl ow during construction, minimizing disruptions to residents and businesses, and maintaining public safety will require constant attention and proactive solutions. Additionally, ensuring compliance with regulatory requirements such as SWPPP and managing the timeline for stormwater control features will be a key focus throughout the project.

Z&K’s Approach | Z&K will approach the Beach Cities Green Streets Project with the goal of completing all work on time and within budget, while exceeding the City’s expectations for quality and environmental compliance. Our team is committed to providing construction inspection services that ensure all work is done in accordance with project specifications and regulatory standards. Z&K’s experience in managing green infrastructure and stormwater compliance projects ensures that we are well - prepared to tackle the challenges presented by this initiative.

Through our construction management services, we will facilitate clear communication between all project participants, ensure quality control, and implement efficient scheduling to minimize disruption and maximize project efficiency. We will also work closely with the City to track progress, manage any potential issues, and ensure that all objectives are met with the highest standards.

The personnel identified bring specific and extensive field experience and have the qualifications required in the RFP. We understand that services will include the Pre -Construction Services, Construction Management/Inspection Services, Post-Construction Services, and Meetings and Reports. At no additional cost to the City, our Team will provide regular drones of the project for documentation along with a weekly newsletter summarizing project activities for the City to distribute to management. These have made positive impacts to our past projects to provide staff with information on project progress for management, City Council, and the community. Z&K has thoroughly reviewed the RFP; we confirmed our team will provide all scope of work tasks as outlined in the RFP scope of services.

Our team will provide
regular drones of the
project for documentation
along with a Weekly
Newsletter summarizing
project activities for the City.

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SCOPE OF WORK:

1. Construction Inspection Services:

Z&K will provide full-time inspection services for the duration of the construction, which is expected to be 180 working days.

The Primary Construction Inspector will be on -site 5 days per week, 8 hours per day, during weekdays. A Secondary Construction Inspector will be available for concurrent work or if the primary inspector is unavailable (e.g., for weekend or nighttime shifts). All inspectors will have QSP certification and meet the required experience standards (at least 5 years of relevant experience). Tasks/Duties include:
• Attend pre-construction meeting and conduct weekly progress meetings: Z&K will organize and attend the Pre- Construction Meeting with the City and all relevant stakeholders. Weekly progress meetings will be held to track the project’s status, discuss any issues, and ensure all stakeholders are informed. • Review and monitor the Contractor’s approved construction schedule : Z&K will continuously monitor the contractor’s approved schedule to ensure timely completion of tasks. Any necessary amendments will be reviewed and tracked, and we will work closely with City staff to enforce schedule compliance. • Assist the City in tracking, reviewing, and responding to Contractor’s submittals and RFIs : Z&K will assist the City in reviewing and respondin g to submittals and RFIs, ensuring they conform to the contract documents. All submissions will be logged, tracked, and reviewed for completeness and accuracy. • Monitor and document compliance with the contract documents: Z&K inspectors will ensure that all work performed by the contractor is in accordance with the contract documents. Any non -compliant work will be documented, and corrective actions will be coordinated with the City and contractor. • Be present on-site during construction: Our primary inspector will be on-site throughout the construction phase. If the inspector requires time off (e.g., sick or vacation), a qualified substitute will be arranged, as determined during the consultant selection process.
• Prepare daily inspection reports: Z&K will provide daily inspection reports that will include:
o Contractor’s workforce
o Materials and equipment used
o Summary of construction activities
o Field problems and resolutions
o SWPPP/BMP compliance
o Weather conditions
o Photographs of construction progress
o Reports will be submitted to the City on a
weekly basis.

• Schedule and coordinate required materials testing: Z&K will coordinate and schedule all required materials testing and will assist testing technicians in conducting these tests as per project requirements. • Verify quantities and measure in -place work : We will verify the quantities of work completed, ensuring the contractor’s invoices reflect the correct amount of work completed, including verification of waste disposal. • Document Change Orders and T&M work: Z&K will track and document Change Orders and Time & Materials (T&M) work, ensuring proper approval and documentation in accordance with contract specifications. • Enforce provisions of SWPPP: Z&K will ensure that the contractor complies with all provisions of the Storm Water Pollution Prevention Plan (SWPPP) and other environmental safeguards. • Review traffic control setups: Z&K will review and monitor all traffic control setups on-site to ensure compliance with the approved traffic control plans.
• Monitor unsafe conditions: Z&K will continuously monitor the work site for unsafe conditions and will require corrective measures to be taken by the contractor in compliance with contract documents. • Quality Assurance : Z&K will ensure that the contractor complies with the City’s Quality Assurance Plan. Daily inspections will be conducted to ensure that QA/QC procedures are followed and deficiencies are resolved promptly. • Photographs: Z&K will maintain an electronic phot o journal documenting project progress before, during, and after construction.
• Ensure Contractor complies with permitting requirements : Z&K will ensure that the contractor complies with all local, state, and federal permitting requirements.
• Assist with Public Relations and Coordination: Z&K will assist the City staff in public relations, including responding to inquiries from the public regarding the project.
• Punch List Development: Z&K will assist in developing the punch list with the City, monitor the correction of punch list items, and ensure timely completion.
• Provide progress updates and coordination: Z&K will regularly provide updates to the City and coordinate with the individual cities’ Public Works Inspectors as needed.
• Pre-Final Inspection: Z&K will coordinate the Pre-Final Inspection with the City and contractor and conduct a job walk to identify any outstanding items.
• Final Inspection: Z&K will verify the completion of all punch list items and assist the City in issuing the Noti ce of Completion.
• Plans, Specs, and As-Builts: Z&K will periodically review and ensure the contractor provides updated as -built plans throughout the project and will maintain a separate set of as-builts for subsurface utilities and field changes.

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2. Optional Services (Construction Manager)
Pending budget availability, Z&K proposes a Construction Manager (CM) to assist for approximately 10 hours per week throughout the construction period (approximately 180 workdays). The CM will be a CA Registered Civ il Engineer with at least 5 years of relevant experience in dry well installation, paving work, concrete work, and landscaping. Tasks/Duties include:
• Review and monitor construction schedules: Z&K’s CM will review the contractor’s schedule and assist the City in monitoring and enforcing it.
• Create and maintain submittal and RFI logs: Z&K’s CM will manage the Submittal Log and RFI Log, ensuring that submittals and RFIs are processed efficiently and in a timely manner. • Create and maintain Change Order Log: Z&K’s CM will maintain and review the Change Order Log, addressing potential changes proactively and assisting the City with cost estimates and change order processing. • Liaison between property owners and Contractor: Z&K’s CM will act as a liaison between affected property owners and the contractor to ensure clear communication and resolve any issues. • Coordinate and attend meetings: The CM will organize and attend Weekly Progress Meetings, special meetings, and project team meetings, preparing and distributing meeting minutes. • Assist with utility and consultant coordination: The CM will help coordinate with utilities, City-hired consultants, and other contractors to ensure project progress.
• Assist with project documentation: Z&K’s CM will assist in creating an d maintaining project files and ensuring that all documents are submitted and tracked.
• Review and verify quantities: Z&K’s CM will verify quantities for work completed in conjunction with the construction inspector and contractor before payment.
• Cashflow Management: The CM will track preliminary notices, conditional and unconditional releases, and other documentation necessary for labor compliance and proper payment processing. • Schedule Review and Control: The CM will review the baseline construction schedule, ensuring that sequencing and duration of activities are accurate and compliant with contract timelines. • Labor Compliance: Z&K’s CM will proactively monitor labor compliance and ensure that Certified Payroll Records (CPRs) are submitted and reviewed regularly.

APPROACH TO SCOPE OF WORK
Our approach to providing the services described in this RFP is comprehensive, structured, and tailored to meet the specific needs of the City’s project. Below is a detailed outline of our approach to ea ch task, identifying subconsultants where applicable:

PROJECT INITIATION AND PLANNING
Kickoff Meeting: Schedule and chair a kickoff meeting with City representatives, inspectors, design engineers, and other stakeholders to discuss the work plan and special concerns.

Field Walk: Conduct a field walk with inspectors, design engineers, and City representatives to familiarize the team with the project site and scope.

Work Plan Development: Develop a detailed work plan
outlining key tasks, milestones, responsibilities, and
timelines.

CONSTRUCTION MANAGEMENT AND OVERSIGHT
Field Office Management: Staff and maintain a
consultant-provided field office for the duration of the construction. Ensure the field office is equipped with
necessary tools and technology to support project
management and communication needs.

Permit Review: Review all project permit requirements
thoroughly to ensure compliance with local, state, and
federal regulations. Coordinate with the relevant authorities to secu re any additional permits required during the
construction phase.

Coordination of Activities: Provide continuous
coordination of project activities, preparing necessary reports and documents for City review and action. Ensure all project activities are aligned with the schedule and milestones.

Contract Administration: Administer the construction
contract in conformance with the project plans and
specifications, including Caltrans and City requirements.

Manage all RFIs, submittals, and change orders in
coordination with the Contractor and Design Engineers.

QUALITY ASSURANCE AND CONTROL
Inspection Coordination: Our in-house team will perform all necessary inspections and monitor compliance with
project specifications and regulatory standards.

Document Control: Maintain a comprehensive record of
all project documents, including contracts, drawings,
specifications, and change orders.

SCHEDULE AND COST MANAGEMENT
Schedule Monitoring: Review and analyze the
Contractor’s schedule weekly. Work with the Contractor to maintain the project schedule and suggest revisions as
needed.

Cost Tracking: Track project expenditures against the
budget, review Contractor invoices, and manage change
orders to minimize budget overruns.

RISK AND SAFETY MANAGEMENT

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135
Risk Assessment: Conduct regular risk assessments to
identify potential project risks and develop mitigation strategies.

Safety Program: Implement a comprehensive safety
program, conduct regular safety audits, and provide safety training to ensure a safe working environment.

COMMUNICATION AND REPORTING
Progress Meetings: Conduct weekly construction
progress meetings with all stakeholders to discuss
procedures, progress, problems, and scheduling. Prepare and distribute meeting minutes.

Weekly Newsletter: Provide a Weekly Newsletter
summarizing project progress, details of work completed, and upcoming work, including captioned aerial and site
photos.

PROBLEM IDENTIFICATION AND RESOLUTION
Identification: Regularly monitor project progress through site inspections and the Project Control System (PCS).

Utilize the PCS to flag deviations from the project plan, allowing for early detection of potential issues. Encourage open communication among project team members to
identify problems promptly.

Resolution approach : Ap proach includes the following
steps.

Analysis: Thoroughly analyze the identified problem to
understand its root cause
Consultation: Engage relevant stakeholders, including
City staff, Contractor s, and consultants, to discuss
potential solutions
Implementation: Develop and implement an action plan
to resolve the issue, ensuring minimal disruption to the project timeline
Documentation: Document the issue and the resolution
process for future reference and continuous
improvement.

Handling Unforeseen Problems: In past projects, our
team effectively handled unforeseen issues like
unexpected underground utilities through the following
strategies:

Rapid Response Team: Assemble a team of experts to
assess the situation immediately. Conduct a thorough site investigation to understand the scope of the problem.

Alternative Solutions: Propose alternative solutions to stakeholders and select the most feasible option. Evaluate the impact of solutions on the project timeline and budget.

Adaptive Planning: Adjust the project plan and
communicate changes to all stakeholders to ensure
everyone is informed. Implement the chosen solution and monitor its effectiveness closely.

By employing a proactive approach to coordination and
problem resolution, combined with robust construction
management practices, our team ensures that the project progresses smoothly, adheres to the schedule, and meets all regulatory requirements.

COORDINATION WITH STAKEHOLDERS
City Staff: Establish regular coordination meetings with City staff to ensure alignment on project objectives,
timelines, and deliverables. Develop a communication
protocol to keep City staff informed of projec t progress, issues, and milestones. Utilize collaborative tools and platforms to share updates, documents, and reports
efficiently.

Caltrans: Maintain close collaboration with Caltrans to ensure compliance with state requirements and facilitate necessary approvals. Schedule regular updates and
meetings with Caltrans representatives to discuss project status and address any concerns. Use established
channels for submitting reports and obtaining feedback
promptly.

Local Agencies: Engage with local agencies to address
regional impacts and secure necessary permits. Provide regular updates to local agencies to ensure transparency and foster cooperation. Coordinate with local traffic
management authorities to minimize disruptions during
construction.

Utility Companies: Engage utility companies early in the project to coordinate any necessary relocations or
modifications. Schedule coordination meetings with utility representatives to plan and manage utility work efficiently.

Monitor utility work closely t o ensure it aligns with the overall project schedule and minimize potential delays.

Regulatory and Permitting Agencies: Ensure
compliance with all regulatory requirements through
continuous interaction with relevant agencies. Schedule inspections and ensur e all necessary documentation is
submitted timely. Address any regulatory concerns
promptly to avoid delays.

APPROACH FOR EACH TASK

CONSTRUCTION MANAGEMENT
Field Office Management: Staff and maintain a
consultant-provided field office for the duration of the construction. Ensure the field office is equipped with
necessary tools and technology to support project
management and communication needs.

Permit Review: Review all project permit requirements
thoroughly to ensure compliance with local, state, and
federal regulations. Coordinate with the relevant authorities to secure any additional permits required during the
construction phase.

Field Walks and Kickoff Meetings: Schedule and attend
field walks with inspectors, design engineers, and City representatives. Chair the kickoff meeting with the City to discuss the proposed work plan and any special concerns to be addressed at the pre-construction meeting.

Pre-Construction Meeting: Provide a pre -construction
meeting agenda to the City for concurrence. Lead the pre- construction meeting, ensuring all interested parties,
including utilities and sub-Contractors, are notified.

Coordination of Project Activities: Provide continuous coordination of project activities, preparing necessary reports and documents for City review and action. Ensure all project activities are aligned with the schedule and milestones.

Documentation Management: Maintain a comprehensive
record at the project site or consultant’s local office, including all contracts, drawings, specifications, addenda, change orders, shop drawings, and other relevant
documents.

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136
Weekly Status Reports: Provide weekly status reports to the City, highlighting project progress, any issues
encountered, and upcoming activities.

Review and Coordination of Te st Reports: Review
laboratory, shop, and mill test reports of materials and equipment. Coordinate with Design Engineers as required to ensure compliance with specifications.

Weekly Statements and Monitoring: Prepare and send a
Weekly Statement of Working Days, noting the controlling operations to the Contractor. Monitor Contractor and sub- Contractor compliance with labor laws and requirements, including certified payroll and prevailing wage compliance.

Utility Coordination: Coordinate, monitor, and document utility relocations as necessary, ensuring minimal disruption to the project schedule.

Daily/Weekly Reporting: Prepare daily/weekly Resident
Engineer reports, including work done, controlling
operation, weather conditions, and important discussions with the Contractor.

Contract Administration: Administer the construction
contract in accordance with the project Plans and
Specifications, including applicable Caltrans and City
requirements. Manage all RFIs, submittals, and change
orders in coordination with the Contractor and Design
Engineers.

Progress Meetings: Conduct weekly construction
progress meetings with all stakeholders to discuss
procedures, progress, problems, and scheduling. Prepare and distribute meeting minutes.

Contract Filing System: Maintain a Contract Filing
System in accordance with Caltrans Construction Manual
and Local Assistance Procedures Manual (LAPM).

Subcontracting and Inspection Coordination: Review
and approve Subcontracting Request forms. Coordinate
and monitor all inspection activities, ensuring compliance with the project specifications and regulatory standards.

Stakeholder Coordination: Maintain open communication
with property owners and business owners to address
concerns and provide updates on the project.

Traffic Control and Safety: Administer and monitor the implementation of the project's Traffic Control Plans,
conducting weekly reviews for conformance to the plans.

Construction Closeout: Administer and coordinate final
inspections and the completion of all punch list items. Assist the City in determining substantial completion and issuing the notice of completion.

INSPECTION
Compliance and Documentation : Review contract
documents, plans, and permits to ensure compliance.

Attend field walks and kickoff meetings to align inspection activities with project requirements.

Monitoring and Reporting: Monitor and enforce
construction noticing r equirements, including PM10 and SWPPP requirements. Maintain a field diary with detailed daily and weekly reports, change order documentation, and photographs.

Testing and Quality Assurance: Ensure compliance with
the construction contract through continuous monitoring and evaluation. Track and monitor construction costs,
maintaining a digital photographic history of the project progress.

ADA Compliance and Staking Review: Ensure ADA
compliance throughout the construction phase. Review
construction staking as appropriate to ensure accuracy.

By leveraging our experienced team and established methodologies, we ensure that the H project is managed efficiently, meets all regulatory requirements, and is completed on time and within budget.

QA/QC PLAN
Described below are the activities involved in delivering the tasks in the general order they will occur. The tasks identifie d in the scope of work require varying staff commitments. The staffing plan is presented with the ability to reallocate manhours as needed to fit the Project needs.

Pre-Bid Phase
Activity Description Deliverable
Utility Companies Meet with all utility companies responsible for relocating their lines and equipment.

Meeting
Documentation
Photos & Videos Take pre-construction photos and videotape conditions. Photos & video Project Schedule Evaluate proposed schedule for construction duration and cost. Construction Schedule
Kick-off Meeting Arrange a pre -construction meeting with agencies, contractor, and uti lity companies and address all concerns.

Meeting agenda
and minutes
City/Caltrans
Standards
Review and assist staging plans for compliance with the law and Caltrans guidelines.

Review
comments &
assist
Construction Phase
Weekly Progress and
Schedule Meeting
Conduct weekly meetings to discuss schedule, change orders, new issues, submittal status, RFI's & safety.

Meeting agenda
and minutes
Deficiency Log Maintain a log of non-compliant work items. Deficiency Log Process Submittals Review and track all submittals for completeness & constructability. Submittal Approval Log
Track Quantities Track quantities of completed/force account work for payment. List of Quantities RFIs Answer the Contractor’s RFI, ensure that the designer explains design RFI. RFI Logs

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137

CCOs Review CCO's and recommend needed CCO's. Track cash flow for CCO's. CCO Tracking Claims Administration Perform claims administration, coordination and monitoring claims, response preparation, logging claims, and tracking claims status.

Potential claims
and financial
impact
WSWD Issue a Weekly Statement of Working Days (WSWD) throughout the project. WSWD Environmental
Compliance
Review and enforce requirements in permits issued by regulatory and agencies. Maintain/update the master ECR for project compliance.

Reports &
inspection
Labor Compliance Monitor for compliance with the applicable labor laws and contract requirements, such as prevailing wage requirements.

Verify Certified
Payrolls and
Interviews
Progress Payments Review contractor's payment requests, verify completed quantities Certified Pay Request
Project Documentation Maintain a project Uniform Filing System per Caltrans LAPM /Construction Manual “Project Documentation”.

Electronic files,
project files/logs
Project Schedule Review contractor's baseline, monthly, and "look-ahead" submittals. Notify all parties of deviations from the schedule.

Project
Schedules,
Correspondence
Permits/Easement
Utility relocations
Continuation of pre -construction activities. Assist in coordination and scheduling of utility work.

Permits
easements,
relocated utilities
SWPPP & Safety
Assist and review, approve and monitor of the Contractor’s SWPPP. Review, monitor, document and enforce contracto r safety procedures for compliance with laws and regulations.

SWPPP Review,
conduct regular
safety/tailgate
meetings
Quality Assurance /
Inspection
Inspect work to ensure compliance with contract documents. Reject unacceptable work using Deficiency Log. O bserve the work of special inspectors when required.

Daily Inspection
Reports. NCR &
Deficiency Log
Progress Photos Continue taking pictures to document the contractor's progress. Captured Photos Community Outreach Respond to citizens and business owner’s concerns. Minimize complaints
Daily Reports Document contractor’s daily operations and provides daily diaries. Daily Reports Traffic Control,
Closure Coordination
Review contractor’s traffic control and lane closure request, obtains CT closure approval, establish an agreement/contract with CHP’s.

Conduct regular
safety/ tailgate
meetings
Post Construction Phase
Final Inspection Conduct a final inspection/walk -through including maintenance and service personnel. Issue preliminary and final punch list. Coordinate with City.

Punch lists and
Notice of
Completion
"As-Built" Drawings Review Contractor's redline drawings, submit to the designer. As-built redline drawings
Dispute Resolution As requested, aids in resolving any outstanding disputes. Negotiation/ arbitration
Project Files Deliver all project files and complete Final Report. Project files Final Inspection Conduct a final inspection/walk-through. Issue preliminary and final punch list. Punch lists and NOC
Final Pay Request,
Certificate of
Completion
Process the contractor's final payment request, issue a Certificate of Completion, obtain applicable permits and a Project Final Report.

Final Pay
Request,
Certification of
Completion

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138

Implement Project
Management Plan
• Develop Construction
Management Procedures
Manual (CMPM)
Project Kick-Off Meeting with
Department Staff
(Project Manager)

Review Project Documents
• Specifications
• Plans
• Manuals
• Permits
• Documentation
Requirements
Prepare Pre-Construction
Meeting
• CM Agenda
• Daily Report Form
Approval
• Permit Requirements
• Work Requirements
• Work Restrictions
• Liquidated Damages
• Superintendence
• Critical Path Submittals
• CPM Schedule
• Milestones
• Facility Shutdowns
• Safety
Pre-Construction
Documentation
• Digital Documentation
• Digital Video
Pre-Construction Phase
Z&K Consultants, Inc. proposes to provide the scope of services as set forth in the RFP:

Construction Phase
CM Responsibilities
• Direct Charge of Work

Keep City of Torrance
Project Manager and Staff,
and City of Torrance
Informed
• Maintain Compliance with
Permits
• Maintain Staff
Communication
• Administer Project Plan
• Quality Assurance
• Monitor Construction
Schedule
• Cost Management
• Project Team
Coordination
• Monitor RFIs and RFCs
• Review Change Orders
• Negotiate Change Orders
• Monthly Progress Reports
• Submittal Completeness
Review
• Maintain Submittal Log
• Coordinate Training,
Start-up and Testing
Observation
• Review Traffic Plans
• Assist, Review, and
Negotiation for Extra
Work Orders
Monitor Project Financial
Status
Submittal Partial Payment
Request
• District Forms and Format

CM Responsibilities
Keep City of Torrance
Project Manager and Staff,
and City
of Torrance Informed
• Maintain Permit
Compliance
• Maintain Staff
Communication
• Quality Assurance
• Daily Inspection Reports
and Digital
Documentation
• Monitor Safety
• Monitor SWPPP
• Coordinate Geotechnical,
Materials, & Water
Sampling Testing
• Monitor Traffic Plan
• Monitor and Lead
Resolution of Day-to-Day
Construction and
Construction Issues
Confirm Materials &
Equipment
• Confirm Installed
Materials Against
Submittals
Construction Survey
• Monitor Construction
Surveying
Consultant Coordination
• Geotechnical & Material
Testing
• CM to coordinate
Contaminate Soil Testing,
Handling, and Disposal
• CM Team to lead and
assist with Public
Relations and Community
Outreach
Review Partial Payment
Requests
CM / Inspector
Responsibilities

Keep City of Torrance
Project Manager and Staff,
and City of Torrance
Informed
• Maintain Permit
Compliance
• Maintain Staff
Communication
• Quality Assurance
• Daily Inspection Reports
and Digital
Documentation
• Monitor Safety
• Monitor SWPPP
• Coordinate Geotechnical,
Materials, & Water
Sampling Testing
• Review and Coordinate
the Contractor’s Bypass,
Shutdown, & Start-Up
Plans
• Provide Any Other
Services as Requested by
City of Torrance, and
Permit Requirements
Confirm Materials &
Equipment
• Confirm Installed
Materials Against
Submittals
• Sample, Test, Impact, and
Document All Materials
Generated and Produced
for the Project
Document Construction
Deviations
• Prepare Estimate of
Increased/Decreased
Quantities
Review Partial Payment
Requests
Start-Up and Close-Out
Phases
Project Final Job Walk
• Generate Preliminary
Punch List
Commissioning
• Staff Training
• Performance Test Period
Record and Submit Record
Drawings
• Review and Certify
Contractor’s Project
Record Drawings
O&M Manuals Final Review
• Coordinate Preparation
and Verify Completeness
of O&M Manuals
Final Payment
• Check for Preliminary
Notices
• Check for Liens
• Liquidated Damages
• Potential Claims
• File Final Notice of
Completion
• Review and Approve Final
Payment

One-Year Warranty Follow-
Up (As Required)
• Prepare Warranty
Expiration Spreadsheet
• Provide Engineering,
Technical Support, and
Administrative Services
during the Warranty
Phase

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139

VENDOR’S RESPONSE

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140
RFP No. B2025-09 RFP for Construction Inspection for the Beach Cities Green Streets Project

SECTION III PROPOSAL SUBMITTAL
FAILURE TO COMPLETE ALL ITEMS IN THIS SECTION MAY INVALIDATE PROPOSAL.

In accordance wi
th your "Request for Proposals (RFP)", the following proposal is submitted to the City of Torrance.

RFP Submitted B
y:
____________________________________ ___________________________ Name of Com
pany
________________________________________________________________________________ Street Address Cit
y Zip Code
________________________________________ _____________________________________ Telephone Num
ber Fax Number
________________________________________ _____________________________________ Printed N
ame/Title E-Mail Address
________________________________________ ___________________________________ Signature Da
te
Form of Business O
rganization: Please indicate the following (check one).

Corporation Partnership Sole Proprietorship Other: ___________________________ Do you have a Parent Company? No Yes, _______________________________________ (Name of
Parent Company)
Do you have any Subsidiaries? No Yes, _______________________________________ (Name of
Subsi diary Company)
Business History:

Years in business
under your current name and form of business organization? ________ Years If less than three (3) years and your company was in business under a different name, what was that name? ________________________________________________________________________________ ________________________________________________________________________________ Contact for Addi
tional Information:

Please provide the
name of the individual at your company to contact for any additional information:
________________________________________ __________________________________ Printed Nam
e Title
________________________________________ __________________________________ Telephone E-Mail Address
Z&K Consultants, Inc_________________
17130 Van Buren Blvd, Suite 122 Riverside 92504 (949) 637-5040
N/A
Crystal Fraire, President
[email protected]
03/06/2025
X
X
X
16 Crystal Fraire
(951) 310-7470
[email protected]
President
N/A

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141
Proposal Submittal (continued):

Vendor Name: ____________________________________________________________

Payment Terms:

The City of Torrance Payment terms are Net 30. The City does not make pre-payments, or pay upon receipt.

Do you offer any
discounted invoice terms? _____________________________ Project Start
and Completion:

The City requires
the project to start as soon as possible from the award of a contract and the project completed as soon as possible. Specific periods that are mutually agreed upon will be established after award of a contract.

Project Manager:

Please provide the
name of the individual at your company who will serve as Project Manager for this contract. _________________________________________ __________________________________ Name T
itle
_______________________ __________________ ____________________________________ Telephone Number Fax Number Email Address Contract Representa
tive:

Please provide the name of the individual at your company who will be responsible for administering this contract.
____________________________________________ _________________________________ Name T
itle
_______________________ __________________ _________________________________ Telephone Number Fax Number Email Address
Z&K Consultants, Inc
Brittany Duhn Senior Project Manager
Crystal Fraire Contract Manager
(951) 310-7470 N/A cfraire@zandk consultants.com
(714) 788-9965 N/A [email protected]
No
&K

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142
Vendor Name: ____________________________________________________________ Sub-Contractors:

If awarded, wi
ll you be using sub-contractors to carry out the scope of work required in this RFP? Yes, we will be using sub-contrac tors and have listed their contact information below.

No, we will not be using any sub-contr actors for this project. _______________________ __________________ ______________________________ Company Na
me Contact Name Title
_______________________ __________________ ________________________________ Tel
ephone Number Fax Number Email Address
Please explain
the working relationship between your company and the sub contractor. _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ Z&K Consultants, Inc
X
N/A

N/A N/A N/A

N/A N/A N/A
&K

Page 30 ends

143
Proposal Submittal (continued):

Vendor Name:
____________________________________________________________ Background and Recent
Experience with Similar Projects:

In the space
below, please provide a narrative explaining your background and recent experience with similar projects as the scope of work identified in this RFP. (Please attach additional sheet if needed.) Z&K Consultants, Inc&K
Please refer to pages 14-19 of this proposal.

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144
Proposal Submittal
(continued):

Vendor Name: ____________________________________________________________ Project Understanding
and proposed services
In the space below,
please describe in detail the methodology you will be utilizing to conduct for each task. (Please attach additional sheets if needed.)
Z&K Consultants, Inc&K
Please refer to pages 20-26 of this proposal.

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145
Proposal Submittal (continued):

Vendor Name: ____________________________________________________________ References:

Please supply the name
s of companies/agencies for which the individuals proposed recently provided comparable services as requested in this RFP. A minimum of three (3) references is required; additional references are optional. References from public agencies are preferred. Please identify which individual(s) proposed were involved in each project. Don’t include the City of Torrance as a reference for this RFP. 1 Name of Company/Agency:

Street Address:

City:

State, Zip Code:

What Product/Service did you provide
to this Company/Agency?
Name of Person to Contact:

Phone Number of Contact:

Email Address of Contact:
2 Name of Company/Agency:

Street Address:

City, State Zip Code:

What Product/Service did you provide
to this Company/Agency?
Name of Person to Contact:

Phone Number of Contact:

Email Address of Contact:
3 Name of Company/Agency:

Street Address:

City, State Zip Code:

What Product/Service did you provide
to this Company/Agency?
Name of Person to Contact:

Phone Number of Contact:

Email Address of Contact:

Z&K Consultants, Inc
City of Manhattan Beach
3621 Bell Avenue
Manhattan Beach,
CA 90266
Construction Management and
Construction Inspection for Street
Resurfacing Project
Gilbert Ramos
[email protected]
310-802-5362
City of Carson
701 E Carson Street
Carson, CA 90745
Construction Management and Construction
Inspection Services for Annual Pavement
Program
Arlington Rodgers
310-847-3500
[email protected]
[email protected]
Cheryl Ebert
310-524-2321
Construction Management and Construction
Inspection Services for PW 23-02 El Segundo
Boulevard Improvement Project
350 Main Street
El Segundo, CA 90245
City of El Segundo
&K

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146
Proposal Submittal (continued):

Vendor Name: ____________________________________________________________ RFP Submittal Requirement and Acknowledgement
Vendors are required to answer each of the questions listed below. You must indicate below that you have provided this information in your proposal submittal. You must attach additional sheets to your RFP submittal describing in detail the service you are proposing.

RFP Scope of Work Questions Indicate what page in your
proposal you have answered
this question.

Did you include a signed Affidavit Form with your RFP Submittal? Yes No Did you include proof of Inspectors’ QSP Certification? Yes No Did you attach additional sheets to answer the Background and Recent Experience with Similar Projects information on page ____ of this RFP? Yes No Page ___ of our subm
ittal.

Did you complete a project proposal as described in the Technical Requirements?
Yes No
Did you review all addenda, if any, issued by the City? Yes No Did you include resumes of no more than four (4) qualified candidates? Yes No Page ___ of our subm
ittal.

Did you include References? Yes No
Page ___ of our subm
ittal
Are your Wage Rates (Non-Prevailing) Included? Yes No Page ___ of our subm
ittal.

Have you included Proposed Alternative Language to City’s Pro Forma Consulting Services Agreement (if applicable)
Yes No
Page ___ of our subm
ittal
Z&K Consultants, Inc
X
X
X
N/A
X
X
X
X
X
X
&K
14-19
31 4-13
33 35

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147
Proposal Submittal (continued):

Vendor Name: ____________________________________________________________

FEE PROPOSAL
1) Insp
ection Services (Hours are anticipated. The City will only pay for actual hours worked) Description Est. Hrs. Cost Per Hour ($) Cost
Inspector’s weekday rate (up to 8 hours) 1,440
Inspector’s weekday night rate (up to 8 hours) 40
Inspector’s weekday overtime rate 40
Inspector’s Saturday rate (up to 8 hours) 40
Inspector’s Saturday night rate (up to 8 hours) 40
Inspection Services Fee Sub Total (1)
2) Optional Servi
ces (Hours are anticipated. The City will only pay for actual hours worked) Description Est. Hrs. Cost Per Hour ($) Cost
Construction Manager (up to 4 hours/day) 720
Optional Services Total (2)
Rates listed m
ust include all labor, overhead, materials, equipment, cell phone, vehicle, mileage, and any and all costs to perform the work. There will be no additional costs for travel time or other costs.

Z&K Consultants, Inc
$148.00
$213,120.00
$170.20
$6,808.00
$222.00
$8,880.00
$222.00
$8,880.00
$296.00
$11,840.00
$165.00
$249,528.00
$118,800.00
$118,800.00
&K

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148
ATTACHMENT 1

STATE OF CALIF
ORNIA
PROPOSER’S AFFIDAVIT

COUNTY OF LOS ANGELES
____________________________ being first dul
y sworn deposes and says:

1. That he/she is t
he ___________________________ of _____________________________ (Title of Office) (Name of Company)
Hereinafter c
alled “proposer”, who has submitted to the City of Torrance a proposal for __________________________________________________________________________ (Title of R
FP)

2. That the proposal is genuine; that all statements of fact in the proposal are true;

3. That the proposal was
not made in the interest or behalf of any person, partnership, company, association, organization or corporation not named or disclosed;

4. That the Proposer did
not, directly or indirectly, induce solicit or agree with anyone else to submit a false or sham proposal, to refrain from proposing, or to withdraw his proposal, to raise or fix the proposal price of the Proposer or of anyone else, or to raise or fix any overhead, profit or cost element of the Proposer’s price or the price of anyone else; and did not attempt to induce action prejudicial to the interest of the City of Torrance, or of any other Proposer, or anyone else interested in the proposed contract;

5. That the Proposer has
not in any other manner sought by collusion to secure for itself an advantage over the other Proposer or to induce action prejudicial to the interests of the City of Torrance, or of any other Proposer or of anyone else interested in the proposed contract;

6. That the Proposer has
not accepted any proposal from any subcontractor or materialman through any proposal depository, the bylaws, rules or regulations of which prohibit or prevent the Proposer from considering any proposal from any subcontractor or material man, which is not processed through that proposal depository, or which prevent any subcontractor or materialman from proposing to any contractor who does not use the facilities of or accept proposals from or through such proposal depository;

7. That the Proposer did
not, directly or indirectly, submit the Proposer’s proposal price or any breakdown thereof, or the contents thereof, or divulge information or data relative thereto, to any corporation, partnership, company, association, organization, proposal depository, or to any member or agent thereof, or to any individual or group of individuals, except to the City of Torrance, or to any person or persons who have a partnership or other financial interest with said Proposer in its business.

8. That the Proposer has
not been debarred from participation in any State or Federal works project.

Dated this ____ day
of ________________, 20_____.
_____________________________________
(Proposer Signat
ure)
_____________________________________
(Title)
President
Z&K Consultants, Inc
Crystal Fraire
06 March
25 President
RFP No. B2025-09 RFP for Construction Inspection for the Beach Cities Green Streets Project

Page 36 ends

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00436774.dotx 1

CONSULTING SERVICES AGREEMENT

This CONSULTING SERVICES AGREEMENT (“Agreement”) is made and entered into as of MAY 6, 2025 (the “Effective Date”), by and between the CITY OF TORRANCE, a municipal corporation (“CITY”), and RMA Group, Inc., a California corporation (“CONSULTANT”).

RECITALS:

A. CITY wishes to retain the services of an experienced and qualified CONSULTANT to provide materials testing services.

B. In order to obtain the desired services, CITY has circulated its Request for Quote for RFQ for Beach Cities Green Streets Project, S-194 Materials Testing Services, RFQ No. 2025-0304 (the “RFQ”).

C. CONSULTANT has submitted a Quote (the “Quote”) in response to the RFQ. In its Quote CONSULTANT represents that it is qualified to perform those services requested in the RFQ. Based upon its review of all Quotes submitted in response to the RFQ, CITY is willing to award this Agreement to CONSULTANT.

AGREEMENT:

1. SERVICES TO BE PERFORMED BY CONSULTANT
CONSULTANT will provide the services and install those materials listed in CONSULTANT’s Quote submitted in response to the RFQ. A copy of the RFQ is attached as Exhibit A. A copy of the Quote is attached as Exhibit B.

CONSULTANT warrants that all work and services set forth in the Quote will be performed in a competent, professional and satisfactory manner.

2. TERM
Unless earlier terminated in accordance with Paragraph 4 below, this Agreement will continue in full force and effect from the Effective Date through May 5, 2027.

3. COMPENSATION
A. CONSULTANT’s Fee.

For services rendered pursuant to this Agreement, CONSULTANT will be paid in accordance with the Compensation Schedule set forth in the Quote; provided, however, that in no event will the total amount of money paid CONSULTANT, for services initially contemplated by this Agreement, exceed the sum of $67,125.00 (“Agreement Sum”), unless otherwise first approved in writing by CITY.

B. Schedule of Payment.

Provided that CONSULTANT is not in default under the terms of this Agreement, upon presentation of an invoice, CONSULTANT will be paid 150
ATTACHMENT 4
00436774.dotx 2
the fees described in Paragraph 3.A. above, according to the Compensation Schedule. Payment will be due within 30 days after the date of the invoice.

4. TERMINATION OF AGREEMENT
A. Termination by CITY for Convenience.

1. CITY may, at any time, terminate the Agreement for CITY’s convenience and without cause.

2. Upon receipt of written notice from CITY of such termination for CITY’s convenience, CONSULTANT will:

B. Termination for Cause.

1. If either party fails to perform any term, covenant or condition in this Agreement and that failure continues for 15 calendar days after the nondefaulting party gives the defaulting party written notice of the failure to perform, this Agreement may be terminated for cause; provided, however, that if during the notice period the defaulting party has promptly commenced and continues diligent efforts to remedy the default, the defaulting party will have such additional time as is reasonably necessary to remedy the default.

2. In the event this Agreement is terminated for cause by the default of CONSULTANT, CITY may, at the expense of CONSULTANT
and its surety, complete this Agreement or cause it to be completed. Any check or bond delivered to the CITY in connection with this Agreement, and the money payable thereon, will be forfeited to and remain the property of the CITY. All moneys due CONSULTANT under the terms of this Agreement will be retained by CITY, but the retention will not release CONSULTANT and its surety from liability for the default. Under these circumstances, however, CONSULTANT and its surety will be credited with the amount of money retained, toward any amount by which the cost of 151
00436774.dotx 3
completion exceeds the Agreement Sum and any amount
authorized for extra services.

C. Termination for Breach of Law.

In the event CONSULTANT or any of its officers, directors, shareholders, employees, agents, subsidiaries or affiliates is convicted (i) of a criminal offense as an incident to obtaining or attempting to obtain a public or private contract or subcontract, or in the performance of a contract or subcontract; (ii) under state or federal statutes of embezzlement, theft, forgery, bribery, falsification or destruction of records, receiving stolen property, or any other offense indicating a lack of business integrity or business honesty that currently, seriously, and directly affects responsibility as a public consultant or CONSULTANT; (iii) under state or federal antitrust statutes arising out of the submission of bids or Quotes; or (iv) of violation of Paragraph 19 of this Agreement; or for any other cause CITY determines to be so serious and compelling as to affect CONSULTANT’s responsibility as a public consultant or CONSULTANT, including but not limited to, debarment by another governmental agency, then CITY reserves the unilateral right to terminate this Agreement or to impose such other sanctions (which may include financial sanctions, temporary suspensions or any other condition deemed appropriate short of termination) as it deems proper. CITY will not take action until CONSULTANT has been given notice and an opportunity to present evidence in mitigation.

6. RETENTION OF FUNDS
CONSULTANT authorizes CITY to deduct from any amount payable to CONSULTANT (whether or not arising out of this Agreement) any amounts the payment of which may be in dispute or that are necessary to compensate CITY for any losses, costs, liabilities, or damages suffered by CITY, and all amounts for which CITY may be liable to third parties, by reason of CONSULTANT’s acts or omissions in performing or failing to perform CONSULTANT’s obligations 152
00436774.dotx 4
under this Agreement. In the event that any claim is made by a third party, the amount or validity of which is disputed by CONSULTANT, or any indebtedness exists that appears to be the basis for a claim of lien, CITY may withhold from any payment due, without liability for interest because of the withholding, an amount sufficient to cover the claim. The failure of CITY to exercise the right to deduct or to withhold will not, however, affect the obligations of CONSULTANT to insure, indemnify, and protect CITY as elsewhere provided in this Agreement.

7. CITY REPRESENTATIVE
The Public Works Director is designated as the “City Representative,” authorized to act in its behalf with respect to the work and services specified in this Agreement and to make all decisions in connection with this Agreement.

Slawek Dymerski, President

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00436774.dotx 5

10. BUSINESS LICENSE
CONSULTANT must obtain a City business license prior to the start of work under this Agreement, unless CONSULTANT is qualified for an exemption.

11. OTHER LICENSES AND PERMITS
CONSULTANT warrants that it has all professional, contracting and other permits and licenses required to undertake the work contemplated by this Agreement.

15. INDEMNIFICATION
CONSULTANT will indemnify, defend, and hold harmless CITY, the Successor Agency to the Former Redevelopment Agency of the City of Torrance, the City Council, each member thereof, present and future, members of boards and commissions, their officers, agents, employees and volunteers (collectively “City Affiliates”) from and against any and all liability, expenses, including defense costs and legal fees, and claims for damages whatsoever, including, but not limited to, those arising from breach of contract, bodily injury, death, personal 154
00436774.dotx 6
injury, property damage, loss of use, or property loss however the same may be caused and regardless of the responsibility for negligence. The obligation to indemnify, defend and hold harmless includes, but is not limited to, any liability or expense, including defense costs and legal fees, arising from the negligent acts or omissions, or willful misconduct of CONSULTANT, its officers, employees, agents, subCONSULTANTs or vendors. CONSULTANT’s obligations to indemnify, defend and hold harmless will apply even in the event of concurrent negligence on the part of City Affiliates, except for liability resulting solely from the negligence or willful misconduct of City Affiliates. Payment by CITY is not a condition precedent to enforcement of this indemnity. In the event of any dispute between CONSULTANT and CITY, as to whether liability arises from the sole negligence of City Affiliates, CONSULTANT will be obligated to pay for the defense of City Affiliates until such time as a final judgment has been entered adjudicating City Affiliates as solely negligent. CONSULTANT will not be entitled in the event of such a determination to any reimbursement of defense costs including but not limited to attorney’s fees, expert fees and costs of litigation.

1. Automobile Liability, including owned, non-owned and hired vehicles, with at least the following limits of liability:

a. Primary Bodily Injury with limits of at least $500,000 per person, $1,000,000 per occurrence; and

b. Primary Property Damage of at least $250,000 per
occurrence; or

c. Combined single limits of $1,000,000 per occurrence.

3. Workers' Compensation coverage as required by the Labor Code of the State of California and, if workers' compensation is required, employer's liability insurance with minimum limits of ($1,000,000) per occurrence or occupational illness. The Workers' Compensation policy shall be endorsed with a waiver of subrogation in favor of the 155
00436774.dotx 7
CITY for all work performed by the CONSULTANT, its employees, agents and subconsultants.

4. Professional Liability (Errors and Omissions): Insurance appropriate to the CONSULTANT’S profession, with limits no less than $2,000,000 per occurrence or claim, $4,000,000 aggregate.

B. The insurance provided by CONSULTANT will be primary and non- contributory.

E. Each insurance policy required by this Paragraph must contain a provision that no termination, cancellation or change of coverage can be made without notice to the CITY.

G. The procuring of insurance shall not be construed as a limitation on liability nor as full performance of the indemnification provisions of the CONSULTANT.

H. Claims Made Policies
If any of the required policies provide coverage on a claims-made basis:
a. The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work.
b. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. c. If coverage is canceled or non-renewed, and not replaced with another claims-made poli cy form with a Retroactive Date prior to the contract effective date, the Vendor must purchase “extended reporting” coverage for a minimum of five (5) years after completion of contract work.

156
00436774.dotx 8

J. Self-insured retentions must be declared to and approved by the CITY.

B. No person may offer, give, or agree to give any officer or employee or former officer or employee, nor may any officer or employee solicit, demand, accept, or agree to accept from another person, a gratuity or an offer of employment in connection with any decision, approval, disapproval, recommendation, preparation or any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity in any way pertaining to any program requirement, contract or subcontract, or to any solicitation or Quote.
157
00436774.dotx 9

20. NOTICE
A. All notices, requests, demands, or other communications under this Agreement will be in writing. Notice will be sufficiently given for all purposes as follows:

1. Personal delivery. When personally delivered to the recipient, notice is effective on delivery.

3. Certified mail. When mailed certified mail, return receipt requested, notice is effective on receipt, if delivery is confirmed by a return receipt.

6. Addresses for purpose of giving notice are as follows:

CONSULTANT: RMA Group, Inc.

Fax: 310.861.1117

CITY: City Clerk
City of Torrance
3031 Torrance Boulevard
Torrance, CA 90503
Fax: (310) 618-2931

C. Either party may change its address or fax number by giving the other party notice of the change in any manner permitted by this Agreement.

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23. INTERPRETATION
The terms of this Agreement should be construed in accordance with the meaning of the language used and should not be construed for or against either party by reason of the authorship of this Agreement or by any other rule of construction that might otherwise apply. To the extent that the terms of the RFQ or Quote are inconsistent with the terms of this Agreement, the terms of this Agreement shall control.

25. TIME OF ESSENCE
Time is of the essence in the performance of this Agreement.

28. WAIVER OF BREACH
No delay or omission in the exercise of any right or remedy by a nondefaulting party on any default will impair the right or remedy or be construed as a waiver.

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30. EXHIBITS
All exhibits identified in this Agreement are incorporated into the Agreement by this reference.

32. PUBLIC RECORDS ACT
Any documents submitted by the CONSULTANT; all information obtained in connection with the CITY’s right to audit and inspect the CONSULTANT’s documents, books, and accounting records pursuant to paragraph 14 CONSULTANT’s Accounting Records; Other Project Records; as well as those documents which were required to be submitted in response to the Request for Quotes (RFQ) used in the solicitation process for this Contract become the exclusive property of the City. All such documents become a matter of public record and shall be regarded as public records. Exceptions will be those elements in the California Government Code Section 7920.000 et seq. (Public Records Act) and which are marked “trade secret”, “confidential”, or “proprietary”.

///

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00436774.dotx 12
In the event the CITY is required to defend an action on a Public Records Act request for any of the aforementioned documents, information, books, records, and/or contents of a Quote marked “trade secret”, “confidential”, or “proprietary”, the CONSULTANT agrees to defend and indemnify the CITY from all costs and expenses, including reasonable attorney’s fees, in action or liability arising under the Public Records Act.

CITY OF TORRANCE,
a municipal corporation

_______________________________
Aram Chaparyan, City Manager

RMA GROUP, INC.
a California corporation

By:________________________________
Slawek Dymerski
President

APPROVED AS TO FORM:

PATRICK Q. SULLIVAN
City Attorney

By: ____________________________

Attachments: Exhibit A Request for Quotes
Exhibit B Quote

Rev. 0424
161

EXHIBIT A

REQUEST FOR QUOTES
162
1 City of Torrance, Public Works/Engineering Division
Request for Quotation (RFQ)
Return: Via Turquoise Benjamin e-mail to [email protected] Quotation Due By: 12:00 PM, March 4, 2025. Late quotations will not be allowed.

Ref.: Beach Cities Green Streets Project, S-194 Materials Testing Services

This RFQ is requesting quotes from qualified vendors for Beach Cities Green Streets Project, S-194 Materials Testing Services. This RFQ is intended to be as descriptive as possible. However, Proposers may not take advantage of omissions or oversights in this document. Proposers must supply products and services that meet or exceed the requirements of this RFQ. In the event of a dispute over installation or performance, the needs of the City of Torrance will govern. Quotations must be submitted on this form filled out completely.

Vendors that do not fill out the City RFQ form will not be considered.

The City of Torrance:

The successful Vendor will be issued a Purchase Order (PO) for the services required. The PO will include the terms and conditions attached to this RFQ.

• The State of California Senate Bill 7 (SB7) for prevailing wage applies to construction contracts over $25,000 and contracts for alteration, demolition, repair and maintenance over $15,000. There are no exemptions.

• L ist and describe all applicable fees. Fees not included in the proposal will not be authorized for payment on any invoices throughout the term of the PO. Fees listed shall be all-inclusive, and shall include costs for overhead, project management, contract administration, invoicing, equipment, tools, materials, mileage, reimbursable, travel time, etc.

• The vendor must provide certificates of insurance and/or endorsements indicating appropriate coverage to the City of Torrance Public Works/Engineering Division before a Purchase Order will be awarded, as per page 9 of this Request for Quotation. The CITY; the City Council and each member thereof; members of boards and commissions; and every officer, agent, official, employee and volunteer must be named as additional insureds under the automobile and general liability policies.

• Prior to the issuance of a PO, the vendor must submit to the City of Torrance Public Works/Engineering Division proof of a City of Torrance Business License if your company is located in the City of Torrance; will physically be working in the City of Torrance; or will be using your own vehicles to deliver to the City of Torrance. For additional information and licensing requirements, please contact the City of Torrance Business License Office at (310) 618-5923.

Background:

The Beach Cities Enhanced Watershed Management Plan identified green streets as an integral part of the strategy to eliminate dry weather surface discharges to the surf zone to reduce pollutant load. The Beach Cities Green Streets, S -194 project will capture, treat, and/or infiltrate runoff from approximately 167 acres, including tributary areas from all four Beach Cities (Torrance, Redondo Beach, Hermosa Beach, and Manhattan Beach).

163
2 This project will address well documented water quality issues in the Santa Monica Bay including TMDLs (Total Maximum Daily Loads) for dry and wet weather bacteria, nearshore and offshore debris (trash), and toxic chemicals (DDT & PCB) that often result in beach closures. The project will reduce the volume of runoff and prevent trash from entering the Herondo and 28th Street storm drains from the four Beach Cities. This project will construct Best Management Practices (BMPs) with the goal of obtaining compliance of acceptable bacteria levels, as well as other required TMDLs, within the Beach Cities’ Santa Monica Bay watershed. It will also include planting of 200 trees.

Construction of this project is anticipated to commence in June 2025 and will be ongoing for 180 working days.

Nighttime and weekend work may be required. Work locations in the Beach Cities and latest version of the plans and specifications are available on the City’s website at Beach Cities Green Streets Project S-194.

Questions:

Questions regarding this RFQ must be submitted on PlanetBids. The deadline to submit questions is 12:00P.M. Noon Pacific Time on Tuesday, February 18, 2025. No questions via telephone. No questions submitted after deadline.

Evaluation of Quotes:

The City will take into consideration a local Torrance vendor sales tax rebate of 1.5% for proposals submitted by a Torrance vendor that include a material component.

Subsequently, the City may interview a qualified Firm, prior to deciding whether to recommend the award of an Agreement.

Points will be assigned to each criterion up to a maximum of 100 points.

Description of Evaluation Criteria Possible Points
Firm’s understanding of scope and completeness of proposal 30 Firm’s experience with similar projects 25
Qualifications of personnel assigned to the project 25
Proposed fee 20
Maximum Total Points = 100

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3 Submittal Form:

Prospective bidders must submit bids in electronic only format at https://pbsystem.planetbids.com/portal/47426/portal-home; The quotes must be made on the form provided and uploaded on PlanetBids.

Scan and attach all required documents to your eBid. Failure to provide required documents with bid may cause the bid to be deemed non-responsive.)

If an individual makes the quote, it must be signed by that individual, with an address and telephone number.

If made by a business entity, it must be signed by an authorized person that executes binding agreements and contracts. A full business address and telephone are required.

Blank spaces on the quote form must be completed using ink, indelible pencil, typewriter or digitally. The text of the proposal form must not be changed and no additions. Any unauthorized conditions, limitations, or provisos attached to a proposal will render it informal and may cause its rejection. Alterations by erasure or interlineations must be explained or noted in the proposal form over the signature of the Proposer.

Payments:

By the 10th of each calendar month, the consultant shall submit an invoice for work completed in the prior month. Supporting documentation to the invoice shall include a breakdown of all charges with each invoice, including hours charged by each team member, and a written summary describing the work completed.

Payments will be made upon verification and acceptance by the City of contract services performed and upon the City’s receipt of a correct invoice.

Errors and Omissions:

Reservation:

The City reserves the right to revise or amend these specifications prior to the date set for opening proposals.

Revisions and amendments will be identified by an addendum to this RFQ. If the revisions require additional time to enable vendors to respond, the City may postpone the opening date accordingly. In such case, the addendum will include an announcement of the new proposal submittal due date.

The City reserves the right to award a contract to a company solely based on the initial proposal submitted.

The City reserves the right to require more information and clarification on information submitted in the proposal to complete the evaluation.

The City Council reserves the right to reject any and all proposals received, to take all proposals under advisement for a period not to exceed ninety (90) days after the date of the opening, to waive any informality on any proposal, and to be the sole judge of the relative merits of the material and or service mentioned in the respective proposals received. The City reserves the right to reject any proposal not accompanied with all data or information required.

This Request for Quote does not commit the City to award a contract or to pay any cost incurred in the preparation of a proposal. All responses to this RFQ document become the property of the City of Torrance.

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4 Suspension of Procurement:

The City may suspend, in writing all or a portion of the procurement of materials or services pursuant to this RFQ and subsequent contract agreement, in the event unforeseen circumstances make such procurement impossible or infeasible, or in the event, City should determine it to be in the best interest of City to cancel such procurement of services or materials.

In the event of termination, selected Proposer will perform such additional work as is necessary for the orderly filing of documents, and closing of project.

Notice of Intent to Award:

The City will notify all proposer’s of its intent to award. Results will be posted on Planetbids https://pbsystem.planetbids.com/portal/47426/portal-home

Scope of Work:

The City of Torrance is requesting proposals from qualified vendors for Material Testing Services for the construction of the Beach Cities Green Streets Project located in the cities of Torrance, Redondo Beach, Hermosa Beach, and Manhattan Beach.

Beach Cities Green Streets Project S -194. The following is a general description of the work in each city:

2. Redondo Beach: The locations will be in high density residential and commercial areas along Speyer, Belmont, and Pullman Lanes, Ford, Steinhart, and Goodman Avenues, and Anita Street.

4. Manhattan Beach: The locations will be along the northern side of Artesia Boulevard between S. Herrin Street and S. Redondo Avenue and along 19th Street at Elm Avenue and Oak Avenue.

Services shall include, but are not limited to, the following:

Task 1: Project Management and Administration

The selected firm’s designated Project Manager shall perform all necessary administration, oversight, coordination, and management of the work performed. The Project Manager shall:
• Review all project plans, specifications, and special provisions to understand the contract requirements. • Attend an in-person pre-construction meeting. Consultant shall assume two hours for a Project Manager to attend.
• P rovide all necessary internal coordination to schedule technicians for on-site testing and coordinate laboratory testing when material samples are obtained.
166
5 • Compile, review, and approve all field and laboratory testing reports. Submit completed reports to the City in a timely manner, and if necessary, respond to any follow-up questions. • Coordinate with the City to help resolve any failed inspections or laboratory testing. Aid the City in developing corrective measures for the contractor, as needed. • All other management duties required to complete the requested services.

Deliverables shall include, but may not be limited to, the following:
• Test results
• Responses to questions from the City

Task 2: Materials Testing Services

The proposing firm must include in its proposal the required services, list of needed tests, schedule of testing in relation to the overall construction schedule, hourly rates and/or testing fees, etc.

The consultant shall provide field and laboratory testing services upon request of the City in conformance with the table provided on page 5 of this document. Tests shall be conducted in accordance with ASTM Methods or other recognized standards (e.g., Caltrans).

The consultant shall be present at the site when testing is required and shall spend an amount of time in the field commensurate with the testing requirements. Field compaction procedures shall be observed and evaluated by the project inspector, and recommendations will be made where appropriate. The consultant shall prepare and submit daily reports to the Engineer at the end of each day and shall include site photos, descriptions of material tested, compaction results, descriptions of testing locations, documentation of samples taken for testing, and other pertinent project information. The consultant shall also be responsible for obtaining material samples from the field and delivering them to their laboratory for testing. Sampled material shall be tested the same day as samples are taken, and testing reports / results shall be submitted to the Engineer following QA/QC review by the Project Manager.

Deliverables shall include, but may not be limited to, the following:
• Daily reports
• Testing result reports

Task 3: Final Report

At the completion of Task 2, the Consultant shall prepare a final report to certify and summarize all testing services performed. At a minimum, the final report shall contain the following:

• Introduction, project description, summary of services performed, and reference to governing standards • Discussion of field testing procedures and program
• Discussion of laboratory testing procedures and program • Failed tests and corrective measures (if applicable)
• Conclusion and statement of material compliance
• Attachments (location map, summary table for all field testing results, all field daily reports with photographs, summary table of all laboratory testing results, and all laboratory reports).

The report shall be stamped and signed by a California registered Professional Engineer or Geotechnical Engineer. The Consultant should assume two rounds of comments on the final report.

Deliverables shall include, but may not be limited to, the following:
• Signed and sealed electronic copy of the final report

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6 Fee:

The Firm shall provide services per the rates provided in the Fee Proposal. List and describe all applicable fees. Fees to be included shall consider the following:

1. The Fees provided in the Vendor’s Price Submittal, and the individual rates proposed in the Material Testing Services Table shall be all-inclusive. No additional compensation will be provided for travel time, mileage, equipment, or tools (e.g. nuclear gauge rental), overhead and operating expenses, profit, office expenses and reimbursable costs, contract administration (contract execution, furnishing insurance, business license, etc.), monthly invoicing, and all other incidental costs required to perform the services.

2. Services or classifications governed by the prevailing wages must be proposed as such. Classifications not governed by prevailing wages must be proposed at a rate consistent with fair market value.

3. Technician hours shall begin upon arrival at job site and shall end upon departure of job site. No separate travel time will be paid. The minimum call out time for Technicians shall be 4 hours.

Turnaround time for canceled call out requests shall be charged as 2 hours.

4. The hours shown in the Material Testing Services Table is approximate only. Actual hours and testing will be on a time and materials basis as needed.

5. Hours billed to Tasks 1 and 3 shall be per the classifications and hourly rates provided in the company’s rate sheet.

6. All rates shall remain fixed for the entire duration of the Contract.

Fees not listed will not be authorized for payment on any invoices throughout the term of the contract. 168
7 PROPOSAL SUBMITTAL
FAILURE TO COMPLETE ALL ITEMS IN THIS SECTION MAY INVALIDATE QUOTE.

In accordance with your "Request for Quote (RFQ)", the following proposal is submitted to the City of Torrance.

RFQ Submitted By:

_______________________________________________________________________________________ Name of Company

_______________________________________________________________________________________ Street Address City Zip Code

________________________________________ _________________________________ Telephone Number Fax Number

________________________________________ __________________________________ Printed Name/Title E- Mail Address

________________________________________ _________________________________ Signature Date

Form of Business Organization: Please indicate the following (check one).

Corporation Partnership Sole Proprietorship Other: ___________________________

Do you have a Parent Company? No Yes, _______________________________________

(Name of Parent Company)
Do you have any Subsidiaries? No Yes, _______________________________________

(Name of Subsidiary Company)
Business History:

________________________________________________________________________________

Contact for Additional Information:

Please provide the name of the individual at your company to contact for any additional information:

Background and Recent Experience with Similar Projects:

In the space below, please provide a narrative explaining your background and recent experience with similar projects as the scope of work identified in this RFQ. (Please attach additional sheet if needed.)

170
9 Vendor Name: ____________________________________________________________

Work Plan for Each Required Task:

171
10 Vendor Name: ____________________________________________________________

References:

Please supply the names of companies/agencies for which you recently supplied comparable goods/services as requested in this RFQ. A minimum of three (3) references is required; additional references are optional.

References from public agencies are preferred. Do not include the City of Torrance as a reference for this RFQ.

1 Name of Company/Agency:

Street Address:

City, State, Zip Code:

What Product/Service did you provide to
this Company/Agency?

Name of Person to Contact:

Phone Number of Contact:

Email Address of Contact:

2 Name of Company/Agency:

Street Address:

City, State Zip Code:

What Product/Service did you provide to
this Company/Agency?

Name of Person to Contact:

Phone Number of Contact:

Email Address of Contact:

3 Name of Company/Agency:

Street Address:

City, State Zip Code:

What Product/Service did you provide to
this Company/Agency?

Name of Person to Contact:

Phone Number of Contact:

Email Address of Contact:

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11 FEE PROPOSAL

Total Vendor’s Price Submittal
Service Description Task Fee
Task 1 – Project Management and Administration $
Task 2 – Material Testing Services
(The task fee should match the Material Testing Services Table subtotal fee) $
Task 3 – Final Report $
Total Fee (sum of Tasks 1, 2, and 3) $

Materials Testing Services Table
Acceptance Testing Est.

Hours
No. of
Tests Sampling Description Rate Total
Amount
Backfill & Sand Bedding
On-site compaction testing (field
density and relative compaction) with
Nuclear Gauge
300
Compaction testing along
each open trench spaced no
more than 500-feet apart
and at least one test per
trench
$ $
On-site compaction testing, field
density and relative compaction, with
Nuclear Gauge (Saturday/OT)
40 Compaction testing along
each open trench spaced no
more than 500-feet apart
and at least one test per
trench
$ $
Maximum Density/Optimum Moisture
Test – ASTM D1557 or CT216 5
One 50 lb sample during
placement for every 1,000
tons of material, per location
$ $
Asphalt Concrete
Stability Test Hveem Maximum
Density ASTM D 1560 + lab runner time 5 Obtain one 10 lb sample during paving, per location $ $
On-site compaction testing (field
density and relative compaction) with
Nuclear Gauge
50 Compaction testing during
each day of paving. Obtain
sample during paving
$ $
On-site compaction testing, field
density and relative compaction, with
Nuclear Gauge (Saturday/OT)
20 Compaction testing during
each day of paving. Obtain
sample during paving
$ $
Subtotal Fee (Show subtotal on Task 2 above) $

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12 By signing the price quote below, the contractor
confirms that the price quoted includes all of the
requirements listed in this Request for Quotation

By
___________________________________________
(Signature)

Printed Name _______________________________

Company _________________________________

Street Address ______________________________

City, State, Zip______________________________

Telephone (_______) - _______________________

E-Mail: ____________________________________

Date: ___________________________________

The City standard terms are Net 30.

Do you offer discounted Invoice Terms? No, If Yes,
what are your Invoice Terms: ___________

City of Torrance Business License
#_________________

Prior to the award of a Purchase Order, you are
required to have a City of Torrance Business
License if your company is located in the City of
Torrance; will physically be working in the City of
Torrance; or will be using your own vehicles to
deliver to the City of Torrance. For additional
information and licensing requirements, please
contact the City of Torrance Business License
Office at (310) 618-5923.

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City of Torrance
Beach Cities Green Streets Project, S-194 Materials Testing Services (2025-0304), bidding on 03/04/2025 12:00 PM (PST)

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Torrance City CouncilMay 6, 2025

Torrance City Council
May 6, 2025