10G
Date: July 8, 2025
To: Honorable Mayor and Members of the City Council
From: Aram Chaparyan, City Manager
By: Gabriella Imai, Staff Assistant | [email protected] Subject: City Manager – Discuss and Provide Direction on Financial Offsets for South Bay Beer & Wine Festival Event for Southern California Historical Aviation Foundation at the Western Museum of Flight. Expenditure: Not-to-Exceed $15,838 (General Fund).
RECOMMENDATION
Recommendation of the City Manager that City Council discuss and provide direction on potential financial offsets of any event fees for the South Bay Beer & Wine Festival Event on September 27, 2025, for the Southern California Historical Aviation Foundation at the Western Museum of Flight.
FUNDING
Funding is available in the fiscal year 2025-26 City Manager’s Office operating budget.
DISCUSSION
The Western Museum of Flight (WMOF) is a non -profit educational institution dedicated to preserving and displaying aircraft history and artifacts of Southern California's aviation heritage.
The museum offers an inside look at completed and in-progress aircraft restoration projects, and includes unique and prototype aircraft, target drones, piston and jet aircraft engines, aircraft components, aircraft ejection seats, World War II instruments, airc rew accessories, and an extensive model aircraft collection. Additionally, the museum provides educational progr ams to give children an opportunity to see and touch the airplanes that made aviation history.
On June 12, 202 5, the Western Museum of Flight submitted a special event request to the Torrance Municipal Airport, requesting to host a South Bay Beer & Wine Festival at the Western Museum of Flight on September 27 th, 2025. The festival is a community -focused event that intends to provide expanded exposure to the museum, Torrance Airport and cross-promote with local businesses. The festival will provide opportunities to partner with and highlight the local brewing industry, attracting a diverse, multigenerational audience while contributing to the craft beer culture that defines Torrance as a hub of Southern California’s brewing scene. The museum will be open during the event to patrons that purchase entry tickets to the festival, welcoming both 1 City Council
July 8, 2025
returning guests and newcomers, introducing the historical significance of aviation and aerospace that continues to be an important pillar of the South Bay. In addition, museum supporters including local aerospace leaders MOOG and Robinson Helicopter, will provide attendees with insight into the ongoing significance of their industry in the 21st-century. Lastly, as a family-friendly event, the program will include museum activities designed to invite children to discover the excitement of aviation and aerospace. The westernmost Robinson Helicopter parking lot will provide overflow parking for festival attendees.
The WMOF has provided an all-inclusive estimate of event expenses, with a tentative listing of city permits, facility rental, and public safety fees to seek concurrence on potential offsets for the South Bay Beer & Wine Festival Event . Estimated fees associated with the event are provided below by the respective departments and include permit fees, licenses, equipment deployment, and staff involvement.
Permits and Legal Requirements
ABC 1-Day Alcohol Permit $ 50.00
Event Insurance $ 5,000.00
Legal Consultation $ 1,000.00
Building and Safety Permit(s) $ 78.00
Subtotal: $6,128.00
Security and Safety
Torrance Police Officers $1,416.00
Torrance Fire Safety Officers $ 644.00
First Aide Station $ 200.00
Safety Signage $1,000.00
Barriers/Fencing $1,000.00
Subtotal: $4,260.00
Venue Logistics
Waste Management $1,500.00
Tables and Chairs $2,500.00
Supplies (Cups, Napkins, Tablecloths, Wristbands, etc.) $3,000.00 Portable Restrooms $3,000.00
Hand Washing Stations
10-foot Easy-Up Tents
$ 500.00
$4,000.00
Astroturf $5,000.00
Subtotal: $19,500.00
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July 8, 2025
Vendor Coordination
Water for Vendors and Staff $ 300.00
Ice $ 1,500.00
Vendor Support (basic power access) $ 200.00
Miscellaneous Supplies $ 300.00
Subtotal: $2,300.00
Event Features, Marketing and Promotion
Graphic Design $3,000.00
Social Media Advertising $4,000.00
Local Newspaper/Online Ads $4,000.00
Printing (flyers, posters, tickets) $4,000.00
Entertainment (Musicians/Bands, DJ) $ 750.00
Sound System/PA Rental $ 500.00
Activities and Games $ 300.00
Event Photography and Videography $ 800.00
Subtotal: $17,350.00
Staffing, Volunteer and Support
Volunteer Appreciation (lunch and non-alcoholic beverages) $1,000.00 Subtotal: $1,000.00
The total estimated expense for the event is $50,538.00 not including a $7,580.70 contingency (15%) for unforeseen expenses. In consideration of the all-inclusive estimate for The South Bay Beer & Wine Festival, the WMOF is requesting a financial offset from the City of Torrance for the following expenses for the event.
Financial Offset Request to City of Torrance
City Fees
Torrance Police Officers
$1,416.00
Torrance Fire Safety Officers $ 644.00
Building and Safety Permit(s) $ 78.00
City Fees subtotal
WMOF Reimbursement Costs
$2,138.00
Safety Signage (directional/ informational) Materials $1,000.00 Barriers/Fencing $1,000.00
Portable Restrooms $3,000.00
Hand Washing Stations $ 500.00
10-foot Easy-Up Tent Rentals $4,000.00
Waste Management $1,500.00
Tables and Chairs $2,500.00
First Aid Station
WMOF Reimbursement subtotal
$ 200.00
$13,700.00
Total Requested Financial Support: $15,838.00
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July 8, 2025
Final fees of Building and Safety permits, Police and Fire Safety Officer fees may be subject to change should the event elements be revised and presently non-city licensed breweries, food trucks and other vendors are used . A transient business license would be required for such non-Torrance licensed businesses and is not included in the subsidy request above.
The City Manager is requesting that City Council discuss and provide direction for the potential financial offsets of event fees for the South Bay Beer & Wine Festival Event on September 27, 2025, for the Southern California Historical Aviation Foundation at the Western Museum of Flight.
ATTACHMENTS
1. Special Events Application
2. South Bay Beer & Wine Festival at the Western Museum of Flight Subsidy Request
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City of Torrance
Torrance Municipal Airport – Zamperini Field
Special Event Request
Event Request Instructions
STEP 1: Complete pages one through three of this request form. The form is available on the City of Torrance WEB page at www.TorranceCA.Gov/Airport
STEP 2: Submit the application with appropriate supporting documents to the Airport Administration by fax, email or in person. Fax to (310) 784-7930 Attn: Business Manager. If the event has complicated elements (i.e. special effects, the use of public streets or facilities, etc.) the request must be submitted four to six weeks prior to the requested date. All other permits require at least a two week notice.
STEP 3: The Airport Business Manager will review the application and route to applicable City Departments for approval.
STEP 4: Depending on the nature of the event, processing could include special requirements for City departments or a meeting of the Special Events Committee. The Special Events Manager will explain what will be required of you when the Committee meets on your behalf. Please come prepared to answer any questions the Committee might have. This will assist in facilitating the approval of your event. At that time, the applicant will be informed of all the requirements and fees for their event.
STEP 5: Pay fees at Airport Administration, Business License, or any other applicable area. Please visit the website or contact the Airport Administration for more information.
Event and Insurance Requirements
Event Requirements
A. Special Event approval is only applicable to Airport Businesses with direct external Airport access.
B. All ramp areas to be closed by Airport Operations and a Notice to Airmen (NOTAM) be issued if necessary for each event.
C. Provide physical boundaries around the event so that the public cannot access active aircraft movement areas.
D. Provide a parking plan that is equal to the attendance, which may require valet parking.
Insurance Requirements
A. The applicant must provide, at its sole expense, the following insurance:
1. Automobile Liability, including owned, non-owned and hired vehicles, with at least the following limits of liability:
a) Primary Bodily Injury with limits of at least $500,000 per person, $500,000 per occurrence; and b) Property Damage of at least $250,000 per occurrence; or c) Combined single limits of at least $1,000,000 per occurrence
2. General Liability including coverage for premises, products and completed operations, independent contractors and vendors, personal injury and contractual obligations with combined single limits of at least $1,000,000 per occurrence.
3. Workers' Compensation with limits as required by the State of California and Employers liability with limits of at least $1,000,000.
4. Liquor Liability Insurance – See Alcoholic Beverage Requirements.
B. The contractors insurance must be primary and non-contributory.
The City of Torrance, City Council, members of boards and commissions, every officer, agent, official, employee and volunteer must be named an additional insured under the automobile and general liability policies.
Each insurance policy must contain a provision that no termination, cancellation or change of coverage can be made without 30 days prior notice to the City.
The insurers must be admitted to do business in California and rated B+ or better in the most recent addition of the Best's Key Rating Guide and only if they are a financial class of VII or better.
5 ATTACHMENT 1
City of Torrance
Torrance Municipal Airport – Zamperini Field
Special Event Request
Applicant Information
Name of Event: Date:
Requesting Organization:
Private Non-Profit Non-Profit ID
Address City State Zip
Phone FAX
Contact Person Cell
Event Information
Type of Event:
Airport Hangar Aircraft Display Charity Event Private Party Outdoor Exhibit Lecture Fundraiser Car Show
Other
Date: Time:
Location:
Anticipated Attendance: Anticipated Participants:
Describe All Details of the Event’s Activities:
Additional Elements (Check all that apply):
Amplified Sound Serving of Alcohol Fencing Restrooms Airport Parking Ingress/Egress Food Sales
Tent Vendors Temporary Structures
Other
3315 Airport Drive, Red Baron 3, Torrance, CA 90505 Briana Krank/Cindy Macha 310-922-3750 (Bri)
South Bay Beer & Wine Fest September 27, 2025
Western Museum of Flight -So Cal Historical Aviation Foundation 95-3863617x
310-326-9544
x
x
x x
x
Saturday, Sept 27, 2025
Torrance Airport (non-movement area) & the Western Museum of Flight 1,000-2,000 1,000-2,000
Stage, dance Area, outdoor tables & chairs
12pm - 4pm
The South Bay Beer & Wine Festival at the Western Museum of Flight is designed to showcase local craft beer alongside exhibits in aviation and aeronautics. The event will include a range of breweries, multiple food trucks, and a variety of retail and craft vendors, all while fostering community involvement and serving as a local gathering point. 6
City of Torrance
Torrance Municipal Airport – Zamperini Field
Special Event Request
Event Information Continued
Private Security:
Name of Firm Contact Person
Address City State Zip
Phone License Number
Yes No
Number of Guards Armed
Please provide event information which must include the following:
Site Map
Security Plan
Event Ingress and Egress
Parking Plan
Fencing/Barricades
Trash/ Clean Up Plan
Restrooms
Tents or Other Temporary Structures
Master Lease Holder Approval
Airport
CONDITIONS:
Department Signature Date
See page 5 for additional details
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City of Torrance
Torrance Municipal Airport – Zamperini Field
Special Event Request
Torrance Municipal Airport – Zamperini Field
Alcoholic Beverage Requirements
A) Alcoholic beverages permitted on the Airport premises include beer and wine only.
B) The User must apply for permission in the Special Event Request for the serving, consumption and/or sale of alcoholic beverages for events at the Airport. Alcoholic beverages may be consumed only within the approved event facility designated by the User and approved by the City of Torrance.
C) Alcoholic beverages must be served by an employee of a licensed business, such as a caterer or bar service company, with a Type 58 Caterers Authorization License from the State of California Department of Alcohol Beverage Control. In addition, the licensed business must obtain a liquor license permit required by the State of California Department of Alcohol Beverage Control for each specific event. Alcoholic beverages may not be served by the User under any circumstances.
D) All caterers or bar service companies must name Torrance Municipal Airport as additional insured and carry a minimum of $1,000,000 Liquor Liability Insurance.
E) Photocopies of the alcohol licenses must be given to Airport Administration no less than 10 working days prior to the User’s event. A second copy of the licenses must be displayed in a visible location at the User’s event. It is the responsibility of the User to supply the required copies.
F) A minimum of one Torrance police officer, scheduled by User, must be present during the hours of alcohol service and consumption at the User’s event, with the User paying the current Torrance Police Officer rate per hour. Two police staff are required for all events where alcohol is served past 6 p.m., and may also be required based on the total number of attendees.
G) The User must purchase alcohol insurance for their event.
H) Alcoholic beverages may be served for a maximum of five hours, which may not extend past 9 p.m.
I) Alcoholic beverages may not be served to any individuals less than 21 years of age, nor at any event where 50% or more of the guests are under the age of
21. 8
City of Torrance
Torrance Municipal Airport – Zamperini Field
Special Event Request
Torrance Municipal Airport – Zamperini Field
Supplementary Information on Alcohol Requirements
A) ABC Liquor License Type 47 (restaurant) or 48 (bar only) – Allows a company to serve liquor on their premises. These licenses are given only to establishments that are open for business to the public and provide seating within their premises.
B) ABC Caterers License Type 58 – Allows a company to serve alcohol off-site anywhere in the state of California. This license cannot be obtained unless the company has a type 47 or 48 License.
C) ABC Caterers Authorization Permit – Businesses with a Type 58 Catering License must also obtain a date specific permit for each off-site event where they serve alcohol. This permit must be obtained from the ABC directly by completing application form 218, and must be posted on the premises while alcohol is being served.
D) Non-Profit Organizations – NPO’s need a special one-day Beer and Wine License from the ABC which they must request directly.
*Users are not allowed to supply or serve their own alcohol under any circumstances. ____________________________________________________________________________ Security Plan:TwoTorrancePoliceOfficersand15dedicatedvolunteerswillprovidesecurityandcrowdcontrol throughouttheevent.Theywillbestrategicallystationedtoensureattendeesafety,preventaccesstounauthorized areas,andsafeguardtheaircraftondisplay.
Parking Plan:Attendee parking will utilize the General Aviation Center and Robinson Helicopter parking lots. The museum'simmediateparkinglotwillbedesignatedforhandicapparkingonly,ensuringoursharedparkinglotremains accessible to other Flite Park tenants. A designated Uber/Lyft ride-sharing drop-off area will be established at the entrance to the General Aviation Center for convenient attendee arrival and departure. Four volunteers will direct trafficandhandlecrowdcontrol.
Event Infrastructure:Toensureasafeandcomfortableenvironment,fencingandbarricadeswillberentedor borrowedandstrategicallyplacedaroundtheperimeteroftheeventtokeepattendeessafeandmaintainclear separationfromaircraft.Forattendeeconvenience,atotalof10PortaPottiesandtwohandwashingstationswillbe rented(2ADA).Easy-uptentswillbeprovidedforshadeandvendorspace,andthesewillbeweighteddownfor stability.Atemporarystagewillbebuiltforentertainment.
Cleanup Plan:Fivevolunteerswillactivelypickuptrashduringtheeventhours.Followingtheevent,aprofessional cleaningservicewillbehiredforthoroughpost-eventcleanup.Anadditionaldumpsterwillbebroughtintomanage wasteeffectively.
9
City of Torrance
Torrance Municipal Airport – Zamperini Field
Special Event Request
Department Conditions (For City Use Only)
Police Department
CONDITIONS:
1. There is a minimum 72 hour notice required for any changes in permit conditions
2. Minimum staffing is 5 hours per officer shift
3. There will be a non-refundable minimum charge of 6 hours per officer shift for cancellations within 48 hours of permit start time
4. Officer staffing may be required at all times while production equipment or personnel are on location and only within the times approved on the permit
5. The police department has the right to deny a permit request or cancel a permit within 48 hours of the permit start time in cases of unexpected staffing shortages or city emergencies
I have read and understand these conditions
Applicant Signature Date
Department Signature Date
Fire Department
CONDITIONS:
Department Signature Date
Community Development
CONDITIONS:
Department Signature Date
External Affairs Coordinator
10
City of Torrance
Torrance Municipal Airport – Zamperini Field
Special Event Request
Agreement
I hereby certify that (1) the information in this application is true to the best of my knowledge; (2) I will ensure compliance with the conditions of the permit, including any attachments, and obtain approval for changes in the original permit; and (3) Failure to comply with these requirements may result in the immediate cancellation of this agreement.
Name (Print) Title
Signature Date
Contact Information
Torrance Airport Administration
3301 Airport Drive
Torrance, CA 90505
310.784.7900
310.784.7930 FAX
City of Torrance Business License
Finance Department
3031 Torrance Blvd.
Torrance, CA 90503
310.618.5923
Additional Conditions
DEPARTMENT:
Department Signature Date
Additional Conditions
DEPARTMENT:
Department Signature Date
Additional Conditions
DEPARTMENT:
Department Signature Date
Briana Krank
Signature:
Email:
Briana Krank (Jun 25, 2025 14:38 PDT)
Briana Krank Jun 25, 2025
Briana Krank
[email protected]
11
City of Torrance
Torrance Municipal Airport – Zamperini Field
Special Event Request
Additional Information
Action Check List
Event Element Action Required
Sound Permit
Parking
Restrooms
Barricades
Tent
Vendors
Food Preparation
Food Sales
Notifications
Insurance Certificate
Generator
Games/Rides
Repeating Event
Other
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15 16
17 18
ATTACHMENT 2
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