Agenda Item 8L — Torrance City Council, July 8, 2025

8L
Date: July 8, 2025
To: Honorable Mayor and Members of the City Council
From: Aram Chaparyan, City Manager
By: Carlos Huizar, Management Associate | [email protected] Subject: City Manager – Approve First Amendment to Consulting Services Agreement for Federal Government Consulting and Advocacy Services. Expenditure:

Not-to-Exceed $115,200 (General Fund: Approximately $57,600 Annually).

RECOMMENDATION

Recommendation of the City Manager that City Council approve a first amendment to the consulting services agreement with Van Scoyoc Associates (VSA) of Washington D.C. (C2022-093), for an additional amount not-to-exceed $115,200, for a new not-to-exceed amount of $277,200, to provide Federal Government Consulting and Advocacy Services and extend the agreement for a two-year period beginning July 1, 2025, and ending June 30, 2027.

FUNDING

Funding is available in the fiscal year 2025-26 City Manager’s Office operating budget and is anticipated to be available in subsequent fiscal years.

DISCUSSION

Since engagement, Van Scoyoc Associates (VSA) has played a key role in advancing the City’s federal advocacy efforts through the following:

• Strategic engagement with federal agencies and elected officials • Analysis of federal legislation and executive actions • Identification of grant and funding opportunities
• Support for annual Congressional appropriations requests

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July 8, 2025

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Appropriations & Earmark Support

VSA has provided annual technical guidance and advocacy to support the City’s federal appropriations strategy. Highlights include:

FY 2026 (Pending)
Project Status
Public Safety Digital Infrastructure Modernization Rep. Lieu endorsed; included in House CJS bill at $2M Civic Center Aquatic Center Submitted by Reps. Lieu, Waters for $3M Community Wellness Project Submitted by Reps. Lieu, Waters for $3M Columbia Park Water Resiliency (Phase 3) Submitted by Reps. Lieu, Waters for $2.25M

FY 2025 (Funding Cycle Cancelled)
Project Status
DOJ Collaborative Reform Training Included in House CJS bill at $1M (Rep. Lieu endorsed) Body-Worn Camera System Upgrade Included in House CJS bill at $1.184M (Rep. Lieu endorsed)
Affordable Housing & Parking Structure Included in THUD bill at $850K (Rep. Waters endorsed) Community Wellness Improvements Endorsed by Sen. Padilla; did not advance

FY 2024 - $850,000 Funded
Project Status
Columbia Park Water Conservation Included in final Omnibus bill at $850K (Rep. Lieu endorsed) Downtown Revitalization Plan Endorsed by Sen. Padilla; not included in final bill

FY 2023 - $2 Million Funded
Project Status
Temporary Housing Program Funded at $1M (Rep. Lieu, Sens. Padilla and Feinstein) Police Body-Worn/In-Car Cameras Funded at $1M (Sens. Padilla and Feinstein) Well & Well Housing Project Endorsed for $2M; not selected Van Ness Well Field Project Endorsed for $6M; not selected

FY 2022 - $1.9 Million Funded
Project Status
Airport Stormwater Basin Funded at $938K (Rep. Waters, Sen. Padilla) Homeless Response Project Funded at $1M (Rep. Lieu, Sen. Padilla)

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July 8, 2025

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Grant and Programmatic Funding
VSA continues to assist the City in securing competitive and discretionary grant funding. Notable achievements include:
• $6.28M from the FTA for zero-emission battery-electric buses (Torrance Transit) • $30,000+ in DOJ Byrne Memorial Justice Assistance Grants • $165,730 through USDA’s Farmers’ Market Promotion Program • Nearly $24M in direct funding through the American Rescue Plan Act (ARPA)

General Support Activities
VSA has provided the City with extensive legislative and strategic services, including:
• Weekly federal updates and grant forecast reports
• Development of the City’s legislative platform
• Advocacy on broadband, transportation, and housing policy • Preparation of letters and policy memos for federal initiatives • Organizing annual federal advocacy trips with meetings at key agencies and with Congressional offices
• Advising on major federal legislative developments including:
o Infrastructure Investment and Jobs Act (IIJA)
o Inflation Reduction Act
o COVID-19 Relief Legislation
o Chevron Deference Overturn (Loper Bright v. Raimondo)

VSA continues to provide expert-level analysis and advocacy to ensure that Torrance’s interests are represented in Washington, D.C., and that the City remains competitive for federal resources.

Conclusion
The City’s partnership with VSA has yielded significant returns, both financially and strategically.

Extending this agreement ensures continued support for the City’s priorities and positions Torrance to take advantage of future federal funding opportunities.

ATTACHMENTS

1. First Amendment to Consulting Services Agreement with Blais & Associates (C2022-177)

2. Consulting Services Agreement with Van Scoyoc Associates (C2022-177) 3 [00415734.docx] 1
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FIRST AMENDMENT TO AGREEMENT C2022-093
This First Amendment to Agreement (C2023-105) (the “First Amendment”) is made and entered into as of July 1, 2025 (the “Effective Date”), by and between the CITY OF TORRANCE (“CITY”), a municipal corporation, and Van Scoyoc Associates, a District of Columbia corporation (“CONSULTANT”).

RECITALS:

A. CITY and CONSULTANT entered into an Agreement as of July 1, 2022 whereby CONSULTANT agreed to provide Federal Government Consulting and Advocacy Services to pursue federal funding and other public sector sources for the development, enhancement, and/or expansion of projects and programs for the CITY.

B. The Agreement is in effect through June 30, 2025 with a Consultant Fee stipulated to be paid in accordance with the Compensation Schedule set forth in the CONSULTANT Proposal and not to exceed the sum of $162,000 (“Agreement Sum”).

C. CITY is satisfied with the level of service provided by CONSULTANT and would like to exercise the option period to extend term for two (2) years.

D. CITY and CONSULTANT now wish to amend the Agreement, to extend the term through June 30, 2027 and add $115,200 to cover the services to be provided under the extended term, resulting in a new not-to-exceed amount of $277,200.

AGREEMENT:

1. Paragraph 2, entitled “TERM”, is hereby amended to read in its entirety as follows:
“2. TERM
Unless earlier terminated in accordance with Paragraph 4 below, this Agreement will continue in full force and effect from the Effective Date through June 30, 2027.

2. Paragraph 3, entitled “COMPENSATION”, subsection A, entitled “CONSULTANT’s Fee”, is hereby amended to read in its entirety as follows:
“3. COMPENSATION
A. CONSULTANT’s Fee.
“For services rendered pursuant to this Agreement, CONSULTANT will be paid in accordance with the Compensation Schedule set forth in the Proposal, attached as Exhibit B; provided, however, that in no event will the total amount of money paid the CONSULTANT, for services initially contemplated by this Agreement, exceed the sum of $277,200 (“Agreement Sum”), unless otherwise first approved in writing by City.”

3. Except as expressly modified by this First Amendment, in all other respects, Consulting Services Agreement C2022-093 dated July 1, 2022, between CITY and CONSULTANT is ratified and reaffirmed and is in full force and effect. 4 ATTACHMENT 1

[00415734.docx] 2
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CITY OF TORRANCE, Van Scoyoc Associates, Inc.
a municipal corporation a District of Columbia corporation By:______________________________ By:_________________________ George K. Chen H. Stewart Van Scoyoc
Mayor President
ATTEST:
_________________________________
Rebecca Poirier, MMC
City Clerk
APPROVED AS TO FORM:

PATRICK Q. SULLIVAN
City Attorney
By:______________________________
Tatia Y. Strader
Deputy City Attorney
Attachments: Exhibit A – Agreement C2022-093
5 A,

CONSULTING SERVICES AGREEMENT
This CONSULTING SERVICES AGREEMENT ("Agreement") is made and entered into as of July 1 ,2022 (the "Effective Date"), by and between the CITY OF TORRANCE, a municipal corporation ("ClTY"), and Van Scoyoc Associates, lnc., a District of Columbia corporation ("CON SU LTANT")
RECITALS:

CITY wishes to retain the services of an experienced and qualified CONSULTANT to provide Federal Government Consulting and Advocacy Services to pursue federal funding and other public sector sources for the development, enhancement, and/or expansion of projects and programs for the City of Torrance.
ln order to obtain the desired services, CITY has circulated its Request for Proposal for Government and Advocacy Services, RFP No. 82022-15 (the "RFP"),
CONSULTANT has submitted a Proposal (the "Proposal") in response to the RFP. ln its Proposal CONSULTANT represents that it is qualified to perform those services requested in the RFP. Based upon its review of all proposals submitted in response to the RFP, CITY has decided to award this Agreement to CONSULTANT.

AGREEMENT

1. SERVICES TO BE PERFO RMED BY CONSULTANT
CONSULTANT will provide the services and install those materials listed in CONSULTANT's Proposal submitted in response to the RFP. A copy of the RFP is attached as Exhibit A. A copy of the Proposal is attached as Exhibit B.

CONSULTANT warrants that all work and services set forth in the Proposal will be performed in a competent, professional and satisfactory manner.

TERM
Unless earlier terminated in accordance with Paragraph 4 below, this Agreement will continue in full force and effect from the Effective Date through June 30, 2025, with the option of two (2) additional 1-year extensions with the same terms and conditions. The option to extend this Agreement belongs solely to CITY, to be exercised at CITY's sole discretion.

COMPENSATION
A. CONSULTANT's Fee
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For services rendered pursuant to this Agreement, CONSULTANT will be paid in accordance with the Compensation Schedule set forth in the Proposal; provided, however, that in no event will the total amount of money paid CONSULTANT, for services initially contemplated by this I0036661 9.docx
6 ATTACHMENT 2
Agreement, exceed the sum of $162,000 ("Agreement Sum"), unless otherwise first approved in writing by CITY.

B. Schedule of Payment
Provided that CONSULTANT is not in default under the terms of this Agreement, upon presentation of an invoice, CONSULTANT will be paid the fees described in Paragraph 3.4. above, according to the Compensation Schedule. Payment will be due within 30 days after the date of the invoice,

4. TERMINATION F AGREEMENT
A. Termination by CITY for Convenience
CITY may, at any time, terminate the Agreement for CITY's convenience and without cause.

Upon receipt of written notice from CITY of such termination for CITY's convenience, CONSULTANT will:
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cease operations as directed by CITY in the notice,
take actions necessary, or that CITY may direct, for the protection and preservation of the work; and
except for work directed to be performed prior to the
effective date of termination stated in the notice, terminate all existing subcontracts and purchase orders and enter into no further subcontracts and purchase orders.
ln case of termination for CITY's convenience, CONSULTANT will be entitled to receive payment for work executed, together with costs incurred by reason of the termination, along with reasonable overhead and profit on work not executed.

B. Termination for Cause
lf either party fails to perform any term, covenant or condition in this Agreement and that failure continues for 15 calendar days after the nondefaulting parly gives the defaulting party written notice of the failure to perform, this Agreement may be terminated for cause; provided, however, that if during the notice period the defaulting party has promptly commenced and continues diligent efforts to remedy the default, the defaulting party will have such additional time as is reasonably necessary to remedy the default,
ln the event this Agreement is terminated for cause by the default of CONSULTANT, CITY may, at the expense of CONSULTANT
and its surety, complete this Agreement or cause it to be completed. Any check or bond delivered to the CITY in connection with this Agreement, and the money payable thereon, will be 2 a
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7 forfeited to and remain the property of the CITY. All moneys due CONSULTANT under the terms of this Agreement will be retained by CITY, but the retention will not release CONSULTANT and its surety from liability for the default. Under these circumstances, however, CONSULTANT and its surety will be credited with the amount of money retained, toward any amount by which the cost of completion exceeds the Agreement Sum and any amount
authorized for extra services.

Termination for cause will not affect or terminate any of the rights of CITY as against CONSULTANT or its surety then existing, or that may thereafter accrue because of the default; this provision is in addition to all other rights and remedies available to the CITY under law.

C. Termination for Breach of Law
ln the event CONSULTANT or any of its officers, directors, shareholders, employees, agents, subsidiaries or affiliates is convicted (i) of a criminal offense as an incident to obtaining or attempting to obtain a public or private contract or subcontract, or in the performance of a contract or subcontract; (ii) under state or federal statutes of embezzlement, theft, forgery, bribery, falsification or destruction of records, receiving stolen property, or any other offense indicating a lack of business integrity or business honesty that currently, seriously, and directly affects responsibility as a public consultant or CONSULTANT; (iii) under state or federal antitrust statutes arising out of the submission of bids or proposals; or (iv) of violation of Paragraph 19 of this Agreement; or for any other cause Clry determines to be so serious and compelling as to affect CONSULTANT's responsibility as a public consultant or CONSULTANT including but not limited to, debarment by another governmental agency, then CITY reserves the unilateral right to terminate this Agreement or to impose such other sanctions (which may include financial sanctions, temporary suspensions or any other condition deemed appropriate short of termination) as it deems proper. CITY will not take action until CONSULTANT has been given notice and an opportunity to present evidence in mitigation.

FORCE MAJEURE
lf any party fails to perform its obligations because of strikes, lockouts, labor disputes, embargoes, acts of God, inability to obtain labor or materials or reasonable substitutes for labor or materials, governmental restrictions, governmental regulations, governmental control, judicial orders, enemy or hostile governmental action, civil commotion, fire or other casualty, or other causes beyond the reasonable control of the party obligated to perform, then that pafiy's performance will be excused for a period equal to the period of that cause for failure to perform.
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8 6 RETENTION OF FUNDS
CONSULTANT authorizes CITY to deduct from any amount payable to CONSULTANT (whether or not arising out of this Agreement) any amounts the payment of which may be in dispute or that are necessary to compensate CITY for any losses, costs, liabilities, or damages suffered by CITY, and all amounts for which CITY may be liable to third parties, by reason of CONSULTANT's acts or omissions in performing or failing to perform CONSULTANT's obligations under this Agreement. ln the event that any claim is made by a third party, the amount or validity of which is disputed by CONSULTANT, or any indebtedness exists that appears to be the basis for a claim of lien, CITY may withhold from any payment due, without liability for interest because of the withholding, an amount sufficient to cover the claim. The failure of CITY to exercise the right to deduct or to withhold will not, however, affect the obligations of CONSULTANT to insure, indemnify, and protect CITY as elsewhere provided in this Agreement. 7, CITY REPRESENTATIVE
Danny Santana is designated as the "City Representative," authorized to act in its behalf with respect to the work and services specified in this Agreement and to make all decisions in connection with this Agreement. Whenever approval, directions, or other actions are required by CITY under this Agreement, those actions will be taken by the City Representative, unless otherwise stated. The City Manager has the right to designate another City Representative at any time, by providing notice to CONSULTANT.

CONSULTANT REPRESENTATIVE(SI
The following principal(s) of CONSULTANT are designated as being the principal(s) and representative(s) of CONSULTANT authorized to act in its behalf with respect to the work specified in this Agreement and make all decisions in connection with this Agreement:

Steve Palmer, Vice President
David Haines, Associate Vice President

9. INDEPENDENT CONTRACTOR
CONSULTANT is, and at all times will remain as to CITY, a wholly independent contractor. Neither CITY nor any of its agents will have control over the conduct of CONSULTANT or any of CONSULTANT's employees, except as othenruise set forth in this Agreement. CONSULTANT's agents and employees are not and shall not be considered employees of CITY for any purpose. CONSULTANT may not, at any time or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of CITY. CITY has no duty, obligation, or responsibility to CONSULTANT's agents or employees under the Affordable Care Act. CONSULTANT is solely responsible for any tax penalties associated with the failure to offer affordable coverage to its agents and employees under the Affordable Care Act and any other liabilities, claims and obligations regarding compliance with the Affordable Care Act with respect to CONSULTANT's agents and employees. CITY is not responsible and shall not be held liable for CONSULTANT's failure to comply with CONSULTANT's duties, obligations, and responsibilities under the Affordable Care Act. CONSULTANT I
40036661 9.docx
9 agrees to defend, indemnify and hold CITY harmless for any and all taxes and penalties that may be assessed against CITY as a result of CONSULTANT's obligations under the Affordable Care Act relating to CONSULTANT's agents and employees,

10. BUSINESS LICENSE
CONSULTANT must obtain a City business license prior to the start of work under this Agreement, unless CONSULTANT is qualified for an exemption.

11. OTHER LICENSES AND PERMITS
CONSULTANT warrants that it has all professional, contracting and other permits and licenses required to undertake the work contemplated by this Agreement.

12. FAMILIARITY WITH WORK
By executing this Agreement, CONSULTANT warrants that CONSULTANT (a) has thoroughly investigated and considered the scope of services to be performed, (b) has carefully considered how the services should be performed, and (c) fully understands the facilities, difficulties and restrictions attending performance of the services required under this Agreement. lf the services involve work upon any site, CONSULTANT warrants that CONSULTANT has or will investigate the site and is or will be fully acquainted with the conditions there existing, prior to commencement of the services set forth in this Agreement.

Should CONSULTANT discover any latent or unknown conditions that will materially affect the performance of the services set forth in this Agreement, CONSULTANT must immediately inform CITY of that fact and may not proceed except at CONSULTANT's risk until written instructions are received from CITY.

13. CARE OF WORK
CONSULTANT must adopt reasonable methods during the term of the Agreement to furnish continuous protection to the work, and the equipment, materials, papers, documents, plans, studies and other components to prevent losses or damages, and will be responsible for all damages to persons or propeñy, until acceptance of the work by CITY, except those losses or damages as may be caused by CITY's own negligence.

14. CONSULTANT'S ACCOUNTING RECORDS; OTHER PROJECT RECORDS Records of CONSULTANT's time pertaining to the project, and records of accounts between CITY and CONSULTANT, will be kept on a generally recognized accounting basis. CONSULTANT will also maintain all other records, including without limitation, specifications, drawings, progress reports and the like, relating to the work and services identified in Exhibit A. All records will be available to CITY during normal working hours. CONSULTANT will maintain these records for three years after final payment.

15. ¡NDEMNIFICATION
CONSULTANT will indemnify, defend, and hold harmless CITY, the Successor Agency to the Former Redevelopment Agency of the City of Torrance, the City Council, each member thereof, present and future, members of boards and commissions, their officers, agents, employees and volunteers (collectively "City 0036661 9.docx
10 16.

17. Affiliates") from and against any and all liability, expenses, including defense costs and legal fees, and claims for damages whatsoever, including, but not limited to, those arising from breach of contract, bodily injury, death, personal injury, property damage, loss of use, or property loss however the same may be caused and regardless of the responsibility for negligence. The obligation to indemnify, defend and hold harmless includes, but is not limited to, any liability or expense, including defense costs and legal fees, arising from the negligent acts or omissions, or willful misconduct of CONSULTANT, its officers, employees, agents, sUbCONSULTANTs or vendors. CONSULTANT's obligations to indemnify, defend and hold harmless will apply even in the event of concurrent negligence on the part of City Affiliates, except for liability resulting solely from the negligence or willful misconduct of City Affiliates. Payment by CITY is not a condition precedent to enforcement of this indemnity. ln the event of any dispute between CONSULTANT and CITY, as to whether liability arises from the sole negligence of City Affiliates, CONSULTANT will be obligated to pay for the defense of City Affiliates until such time as a finaljudgment has been entered adjudicating City Affiliates as solely negligent. CONSULTANT will not be entitled in the event of such a determination to any reimbursement of defense costs including but not limited to attorney's fees, expert fees and costs of litigation,

NON-LIABILITY OF CITY OFFICERS AND EMPLOYEES
No officer or employee of CITY will be personally liable to CONSULTANT, in the event of any default or breach by the CITY or for any amount that may become due to CONSULTANT.

INSURANCE
A. CONSULTANT and its sUbCONSULTANTs must maintain for the duration of the Agreement at their sole expense the following insurance, which will be full coverage not subject to self-insurance provisions:

1. Automobile Liability, including owned, non-owned and hired vehicles, with at least the following limits of liability:

Primary Bodily lnjury with limits of at least $500,000 per person, $1,000,000 per occurrence; and
Primary Property Damage of at least $250,000 per
occurrence; or
c. Combined single limits of $1,000,000 per occurrence.

Commercial General Liability including coverage for premises, products and completed operations, independent
CONSULTANTs/vendors, personal injury and contractual
obligations with combined single limits of coverage of at least $2,000,000 per occurrence, $4,000,000 aggregate.

Workers'Compensation coverage as required by the Labor Code of the State of California and, if workers'compensation is required, o
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employer's liability insurance with minimum limits of ($t,000,000) per occurrence or occupational illness. The Workers' Compensation policy shall be endorsed with a waiver of subrogation in favor of the CITY for all work performed by the CONSULTANT, its employees, agents and subconsultants.

The insurance provided by CONSULTANT will be primary and non- contributory.

CITY, the Successor Agency to the Former Redevelopment Agency of the Council and each member thereof, members of
boards and commissions, every officer, agent, official, employee and volunteer must be named as additional insureds under the automobile and general liability policies.

CONSULTANT must provide certificates of insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) indicating appropriate coverage, to the City Clerk of the City of Torrance before the commencement of work.

Each insurance policy required by this Paragraph must contain a provision that no termination, cancellation or change of coverage can be made without notice to the CITY.
lf the CONSULTANT maintains broader coverage and/or higher limits than the minimums shown above, the CITY requires and shall be entitled to the broader coverage and/or the higher limits maintained by the CONSULTANT. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the CITY.

The procuring of insurance shall not be construed as a limitation on liability nor as full performance of the indemnification provisions of the CONSULTANT.

CONSULTANT hereby grants to CITY a waiver of any right to subrogation which any insurer of said CONSULTANT may acquire against the CITY by virtue of the payment of any loss under such insurance. CONSULTANT agrees to obtain any gndorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the CITY has received a waiver of subrogation endorsement from the insurer.

18. SUFFICIENCY o F INSURERS
lnsurance required by this Agreement will be satisfactory only if issued by companies admitted to do business in California, rated "A" or better in the most recent edition of Best's Key Rating Guide, and only if they are of a financial category Class Vll or better, unless these requirements are waived by the Risk B
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City of Torrance, the City
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70036661 9.docx
12 Manager of CITY ("Risk Manager") due to unique circumstances. ln the event the Risk Manager determines that the work or services to be performed under this Agreement creates an increased or decreased risk of loss to CITY, the CONSULTANT agrees that the minimum limits of any insurance policies or performance bonds required by this Agreement may be changed accordingly upon receipt of written notice from the Risk Manager; provided that CONSULTANT will have the right to appeal a determination of increased coverage by the Risk Manager to the City Council of CITY within 10 days of receipt of notice from the Risk Manager.

19. CONFLICT OF INTEREST
A No officer or employee of the CITY may have any financial interest, direct or indirect, in this Agreement, nor may any officer or employee participate in any decision relating to the Agreement that affects the officer or employee's financial interest or the financial interest of any corporation, partnership or association in which the officer or employee is, directly or indirectly interested, in violation of any law, rule or regulation.

No person may offer, give, or agree to give any officer or employee or former officer or employee, nor may any officer or employee solicit, demand, accept, or agree to accept from another person, a gratuity or an offer of employment in connection with any decision, approval, disapproval, recommendation, preparation or any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity in any way pertaining to any program requirement, contract or subcontract, or to any solicitation or proposal.

B
20 NOTICE
A. All notices, requests, demands, or other communications under this Agreement will be in writing. Notice will be sufficiently given for all purposes as follows:

Personal delivery. When personally delivered to the recipient, notice is effective on delivery.

First Class mail. When mailed first class to the last address of the recipient known to the party giving notice, notice is effective three mail delivery days after deposit in a United States Postal Service office or mailbox.

Certified mail. When mailed certified mail, return receipt requested, notice is effective on receipt, if delivery is confirmed by a return receipt.

Overnight delivery. When delivered by an overnight delivery service, charges prepaid or charged to the sender's account, notice 1 2
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is effective on delivery, if delivery is confirmed by the delivery servrce
Facsimile transmission. When sent by fax to the last fax number of the recipient known to the party giving notice, notice is effective on receipt. Any notice given by fax will be deemed received on the next business day if it is received after 5:00 p.m. (recipient's time) or on a non-business day.

6. Addresses for purpose of giving notice are as follows:

CONSULTANT Van Scoyoc Associates, lnc.
800 Maine Avenue, SW, Suite 800
Washingon, DC 20A24
Fax: (202) 638-7714
CITY City Clerk
City of Torrance
3031 Torrance Boulevard
Torrance, CA 90503
Fax: (310) 618-2931
Any correctly addressed notice that is refused, unclaimed, or undeliverable because of an act or omission of the party to be notified, will be deemed effective as of the first date the notice was refused, unclaimed or deemed undeliverable by the postal authorities, messenger or overnight delivery service.

C Either party may change its address or fax number by giving the other party notice of the change in any manner permitted by this Agreement.

21. PROHIBITION AGAINST ASSIGNMENT AND SUBCONTRACTING
This Agreement and all exhibits are binding on the heirs, successors, and assigns of the parties. The Agreement may not be assigned or subcontracted by either CITY or CONSULTANT without the prior written consent of the other.

INTEGRATION : AMENDMENT
This Agreement represents the entire understanding of CITY and CONSULTANT as to those matters contained in it. No prior oral or written understanding will be of any force or effect with respect to the terms of this Agreement. The Agreement may not be modified or altered except in writing signed by both parties.

INTERPRETATION
The terms of this Agreement should be construed in accordance with the meaning of the language used and should not be construed for or against either party by reason of the authorship of this Agreement or by any other rule of construction that might otherwise apply. To the extent that the terms of the RFP or Proposal are inconsistent with the terms of this Agreement, the terms of this Agreeme¡t shall control.
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22. 23.

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27 SEVERABILITY
lf any part of this Agreement is found to be in conflict with applicable laws, that part will be inoperative, null and void insofar as it is in conflict with any applicable laws, but the remainder of the Agreement will remain in full force and effect.

25. TIME OF ESSENCE
Time is of the essence in the performance of this Agreement.

GOVERNING LAW: JURISDICTION
This Agreement will be administered and interpreted under the laws of the State of California. Jurisdiction of any litigation arising from the Agreement will be in Los Angeles County, California.

COMPLIANCE WITH STATUTES AND REGULATIONS
CONSULTANT will be knowledgeable of and will comply with all applicable federal, state, county and city statutes, rules, regulations, ordinances and orders.

WAIVER OF BREACH
No delay or omission in the exercise of any right or remedy by a nondefaulting party on any default will impair the right or remedy or be construed as a waiver.

A party's consent or approval of any act by the other party requiring the first party's consent or approval will not be deemed to waive or render unnecessary the other party's consent to or approval of any subsequent act. Any waiver by either party of any default must be in writing and will not be a waiver of any other default concerning the same or any other provision of this Agreement.

24. 28.

29. ATTORNEY'S FEES
Except as provided for in Paragraph 15, in any dispute, litigation, arbitration, or other proceeding by which one party either seeks to enforce its rights under this Agreement (whether in contract, tort or both) or seeks a declaration of any rights or obligations under this Agreement, the prevailing party will be awarded reasonable attorney's fees, together with any costs and expenses, to resolve the dispute and to enforce any judgment.

30. EXHIBITS
All exhibits identified in this Agreement are incorporated into the Agreement by this reference.
3I. CONSULTANT'S AUTHORITY TO EXECUTE
The persons executing this Agreement on behalf of CONSULTANT warrant that (i) CONSULTANT is duly organized and existing; (¡i) they are duly authorized to execute this Agreement on behalf of CONSULTANT; (iii) by so executing this Agreement, CONSULTANT is formally bound to the provisions of this Agreement; and (iv) the entering into this Agreement does not violate any provision of any other Agreement to which CONSULTANT is bound. 0036661 9.docx '10
15 32. PUBLIC RECORDS ACT
Any documents submitted by the CONSULTANT; all information obtained in connection with the CITY's right to audit and inspect the CONSULTANT's documents, books, and accounting records pursuant to paragraph 14 CONSULTANT's Accounting Records; Other Project Records; as well as those documents which were required to be submitted in response to the Request for Proposals (RFP) used in the solicitation process for this Contract become the exclusive property of the City. All such documents become a matter of public record and shall be regarded as public records. Exceptions will be those elements in the California Government Code Section 6250 et seq. (Public Records Act) and which are marked "trade secret", "confidential", or "proprietary" The CITY shall not in any way be liable or responsible for the disclosure of any such records including, without limitation, those so marked, if disclosure is required by law, or by an order issued by a court of competent jurisdiction. ln the event the CITY is required to defend an action on a Public Records Act request for any of the aforementioned documents, information, books, records, and/or contents of a proposal marked "trade secret", "confidential", or "proprietary", the CONSULTANT agrees to defend and indemnify the CITY from all costs and expenses, including reasonable attorney's fees, in action or liability arising under the Public Records Act.

CITY OF TORRANCE,
a mun rporat
Patri J
ATTEST
Van Scoyoc Associates, lnc.
a District of Columbia corporation
H. Stewart Van Scoyoc
President
B
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--
otner, MMC
APPROVED AS TO FORM:

PATRICK Q. SULLIVAN
City Attorney
ay: /,â-t ¿0- e ,
Tatia Y. Strader
/4Ass¡stant City Attorney
City C rk
Attachments
Rev.0B19
Exhibit A
Exhibit B
Request for Proposals
Proposal
0036661 9.docx 11
16 EXHIBIT A

REQUEST FOR PROPOSALS
17 Request for Proposals (RFP) Addendum #1
City of Torrance | 3031 Torrance Blvd, Torrance CA 90503 | www.TorranceCA.Gov RFP 8,2022-15 RFP to Provide Government Advocacy Services On February 28,2022, firms were sent a copy of the RFP for Government Advocacy Services. Each firm was given the opportunity to submit questions in email to Eleanor B. Jones, Management Associate, at [email protected]. This addendum is addressing the questions received as of 0310412022. lf there are additional questions another addendum will be filed.

There are no changes to the RFP submittal Due Date, Time or Location RFP SUBM¡TTAL INFORMATION
Proposals may be mailed or hand delivered. No faxed Proposals will be accepted Late bids will not be accepted.

Location: Office of the City Clerk
3031 Torrance Blvd.

Torrance, CA 90503
Date: Monday, March 21,2022
Time Deadline: 3:00 P.M.

The following changes are hereby incorporated into the subiect bid; Oriqi nal Specification Changed Specification
On page 19, "Please provide specific information on the amount of funding secured for specific projects and/or
legislation activity participated in within a two year
timeframe, from January 1, 2017-present."
On page 19, "Please provide specific information on
the amount of funding secured for specific projects
and/or legislation activity participated in within a five year timeframe, from January 1, 2017-present."
On 23 This section is not applicable
Question Gity's Response
1) We work in DC and do not need CA workers
compensation insurance, wê have DC
insurance is that ok?
Yes, Washington D.C. insurance is acceptable
1 18
2\ Do all members of our firm need to fly out to
Torrance to be finger printed and have a
background check if they will do work on the
contract?
No, members do not need to travel to Torrance
for background checks or fingerprints.
3) On pages 16-19 must we use those forms
with the lines on the pages or can we provide
our own pages using your titles?
Yes, on pages 16-19 you may use your own
pages with titles.
4) Does the City of Torrance currently have an
advocate or firm representing the City?
Currently, the following firms represent the City
of Torrance:

State: Joe A. Gonsalves & Son
Federal: Van Scoyoc Associates
5) The Services Agreement Contract was not
attached
The Contract is attached in this email
Addendum lssued By Order Of,
Elcn'nortsffi^cl -JIAP.Y
Eleanor Barthe-Jones
Management Associate
03t04t2022 .
2 19
Request for Proposals (RFP)
City of Torrance | 3031 Torrance Blvd, Torrance CA 90503 | www.TorranceCA.Gov RFP B.2022-15 RFP for Government Gonsulting and Advocacy Services RFP Submittal lnformation
Proposals may be mailed or hand delivered. No faxed proposals will be accepted.

Late proposals will not be accepted. No Exceptions
Location Office of the City Clerk
3031 Torrance Blvd.

Torrance. CA 90503
Date: Mondav, March 21,2022
Time Deadline: 3:00 p.m. Local (Pacific) Time
Submittal Requirements
An original plus six (6) printed copies of your RFP submittal must be submitted in a sealed envelope and marked with the RFP number and title by the deadline time deadline listed above. Your submittal must include the following. Proposers that do not provide these items in their proposal will be disqualified and their proposalwill not be evaluated.
. Vendor's Response (Section lll of this document pages 13 throuqh 25 on the forms provided. lf additional space is required, please attach additional sheets/pages. o Proposer's Affidavit (Attachment 1)
o Additional pertinent documents regarding past legislative experience Prior to the award of a Contract
The successful vendor, must submit the following to the City of Torrance Proof of insurance and applicable bonds, as indicated in the terms and conditions of this RFP document.

Proof of a City of Torrance Business License, please contact the City of Torrance Business License Office at (310) 618-5923
a
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Questions this RFP Must be Submitted in the Form of an E-Mail 1 20
. Your E-mail must include the RFP number and RFP title in the subject heading. . The deadline to submit questions is 12:00 Noon Pacific ïime on Wednesday, March 9,2022. ¡ Your questions should be directed to:

Eleanor Barthe-Jones
Management Associate
EBJones@TorranceCA. gov
RFP B.2022-15 RFP for Government Gonsulting and Advocacy Seruices

SEGTION I RFP INSTRUCTIONS AND INFORMATION
Notice is hereby given that sealed proposals will be received in the office of the City Clerk, City Hall, 3031 Torrance Boulevard, Torrance, CA, until 3:00 p.m. on Monday, March 21,2022. An original and six (6) printed copies of each proposal must be submitted in a sealed envelope and clearly marked: "RFP for Government Consulting and Advocacy Services, RFP 8.2022-15.

The City of Torrance:

The City of Torrance is a charter city situated on the western side of Los Angeles County. lt is boarded by the Palos Verdes Peninsula on the south, the City of Gardena on the north, the City of Redondo Beach on the north and west boundaries, the City of Lomita on the east and the Pacific Ocean on the west. The City encompasses an area of approximately 21 square miles, 329 miles of Streets, 1870 intersections, 550 miles of sidewalks, 47,000 Street Trees, 6 Public Libraries, a Municipal Airport, Transit System, 46 Parks & Recreation Amenities, 6 Fire Stations, 1 Police Station and 1 Police Community Center, and has an estimated population of approxim ately 147 ,067 which makes Torrance one of the top 10 cities in Los Angeles County in regards to population.

Background:

The City of Torrance is seeking proposals for both as-needed se¡vices and for full services for State and/or Federal Government Consulting Services. The specifications for each service type is defined in the Scope of Work on pages 9-1 1 of this Request for Proposal. Please read all specifications carefully. The services are as follows:
1) Government consulting and advocacy services
2) Funding Acquisition - To pursue funding from the Federal Government and/or the State of California, and other public sector sources for the development, enhancement and/or expansion of projects and programs
2 I ì'l: 1 ) I )/ì i Ìt ìt:i¡tli I l, ;,,ri.:,.r1,i.rtt¡ ti:r', 2624.' l)':' 21 For advocacy services expertise is sought in sound knowledge of public policy, clear understanding of the legislative process, solid political networks, knowledge of key agency programs and staff, familiarity with current legislative issues and effective communication skills. There must be demonstrated experience in bipartisan relationships with a network of access to legislators, administrative and relevant agency staff and representatives at the state and/or federal level.

For funding acquisition, expertise and a solid track record is sought in the ability to successfully identify grant opportunities, and secure funding. Additionally, experience in bipartisan relationships with a network of access to legislators, administrative and relevant agency staff and representatives at the state and/or federal level should be demonstrated through references.

Definitions:

Word Definition as appl¡ed to this RFP
City The Citv of Torrance, California
Vendor, Contractor,
Proposer, Firm or
Consultant
The person, firm, company or corporation providing services to the City, or submitting a proposal in response to this RFP
Contract, Purchase Order,
Agreement, Purchasing
Agreement
The agreement between the awarded Vendor and the City as a result of this Request for Proposals
Proposal Submittal Form:

The proposal must be made on the form provided for that purpose, enclosed in a sealed envelope, and marked "RFP for Government Consulting and Advocacy Services, RFP 8,2022-15 and addressed to the City Clerk, City of Torrance, 3031 Torrance Blvd., Torrance, CA 90503. lf an individual makes the proposal, it must be signed by that individual, and an address, telephone (and fax number if available) must be given. lf made by a business entity, it must be signed by the person(s) authorized to execute agreements and bind the entity to contracts. A full business address, telephone (and fax number if available) must be given. No telegraphic, fax or telephonic proposal will be considered.

Blank spaces in the proposal form must be filled in; using ink, indelible pencil, or typewriter, and the text of the proposal form must not be changed. No additions to the form may be made. Any unauthorized conditions, limitations, or provisos attached to a proposal will render it informal and may cause its rejection. The proposer must disclose and itemize all applicable fees in this RFP, or provide all applicable fees in an attached Fee Schedule. Alterations by erasure or interlineations must be explained or noted in the proposal form over the signature of the Proposer.

Questions:

Quesfions must be submitted in writing via emailto Eleanor Barthe-Jones, Management Associate at.gov by [email protected] 12:00 P.M Noon, local Pacific time on Wednesday, March 9,2022. No questions will be answered by telephone. Questions submitted after this date will not be answered. Written answers and any other changes to the RFP will be sent (via email or the US Postal Service) to all known prospective proposers as an addendum to the RFP.

To ensure fairness and avoid misunderstandings, all communications must be in written format and submitted via e-mail by the due date to the individual address above and on page 1 of this Request for Proposal. Any verbal communications will not be considered as a submitted question. Any communications whether written or verbal to any person other than the designated individual listed on page 1, prior to award of a contraclpurchase order is strictly prohibited. Any proposer making such communications may be disqualified from consideration.
3 Errors and Omissions:
22 The proposer will not be allowed to take advantage of any errors and/or omissions in these specifications or in the proposer's specifications submitted with its proposal. Full instruction will always be given when errors or omissions are discovered.

Proposers Examination of Requirements:

The Proposer is required to examine carefully the site, the instructions, information and specifications of this document, investigate the conditions to be encountered, the character, quality and quantities of work to be performed as required by this document. Submission of a proposal will be considered prima facie evidence that the Proposer has made such examination.

Reseruation:

The City reserves the right to revise or amend these specifications prior to the date set for opening proposals.

Revisions and amendments, if any, will be announced by an addendum to this RFP. lf the revisions require additional time to enable vendors to respond, the City may postpone the opening date accordingly. ln such case, the addendum will include an announcement of the new proposal submittal due date.

All addenda must be attached to the proposal. Failure to attach any addendum may render the proposal non- responsive and cause it to be relected.

The City reserves the right to award a contract to a company solely on the basis of the initial proposal submitted. The City reserves the right to require more information and clarification on information submitted in the proposal to complete the evaluation.

The City Council reserves the right to reject any and all proposals received, to take all proposals under advisement for a period not to exceed ninety (90) days after the date of the opening, to waive any informality on any proposal, and to be the sole judge of the relative merits of the material and or service mentioned in the respective proposals received. The City reserves the right to reject any proposal not accompanied with all data or information required.

This Request for Proposals does not commit the City to award a contract or to pay any cost incurred in the preparation of a proposal. All responses to this RFP document become the property of the City of Torrance.

The City reserves the right to examine allfactors bearing on a Proposer's ability to perform the services under the contract. The City reserves the right to reject any proposal not accompanied with all data or information required. The City reserves the right to cancel this solicitation, without penalty, at its sole discretion.

Partial Proposal:

Proposers may submit a Partial Proposal. Proposers are not required to submit a proposalfor both State and FederalAdvocacy Services. Proposers may submit a proposal for one service or for both services. Proposers may submit a proposal for as-needed and/or full services. The specifications for each service type is defined in the Scope of Work on pages 9-1 1 of this Request for Proposal. Please read all specifications carefully.

Affidavit:

An affidavit form is enclosed. lt must be completed signifying that the proposal is genuine and not collusive or made in the interest or on behalf of any person not named in the proposal, that the proposer has not directly or indirectly induced or solicited any other proposer to put in a sham proposal or any other person, firm, or corporation to refrain from proposing, and that the proposer has not in any manner sought by collusion to secure for itself an advantage over any other proposer. Any proposal submitted without an affidavit or in violation of this requirement will be rejected. (Attachment 1) 4 23
Fingerprinting and Background Gheck:

The awarded vendor, along with any employees or agents that provide any services enumerated in this Request for Proposal, is required to be fingerprinted at the Torrance Police Department before commencing any service.

The awarded vendor will at the vendor's sole expense, pay the City's standard fee for fingerprinting and Department of Justice background check ("Check") for any of the vendor's employees, agents or contractors required by law to submit to such check.

Evaluation of Proposals:

The City will be the sole determiner of suitability to the City's needs. Proposals will be rated according to their completeness and understanding of the City's needs, conformance to the requirements of the technical specifications, compatibility with the City's current technology and operations, prior experience with similar scope of work, financial capabilities, delivery, and cost. Cost including any ongoing maintenance and support cost will be reviewed to determining which proposal best meets the needs of the City.

The City will take into consideration a local Torrance vendor sales tax rebate of 1o/o for proposals submitted by a Torrance vendor that include a material component,
The City's project evaluation team will evaluate proposals based on the evaluation criteria listed below. Points will be assigned to each criterion up to a maximum of 100 points. Proposals will be ranked and that ranking will be made public.

Subsequently, the City may interview a qualified Firm, prior to deciding whether or not to recommend the award of an Agreement.

Description of Evaluation Griteria Possible Points
Qualifications of the organization, overall experience, recent public sector experience conducting similar lobbying and/or funding efforts 30 Summary of Proposed Plan 40
Cost associated with Proposed Plan 20
Quality and clarity of proposal 10
Maximum Total Points = 100
PART I - EVALUATION OF PROPOSALS: After receipt of proposals for this project, the City's project evaluation committee will evaluate proposals based on the criteria listed below (with exception of cost), and develop a short list of qualified Firms. The Firms on this short list will then be invited to interview with the City.

PART ll - INTERVIEW: At the time of the interview, invited Firms must submit a detailed fee proposal that includes a cost for each task of the project using the tasks outlined in the Scope of Work section of the RFP. Firms may list any additional services and associated costs that are not covered in the City's scope of work. These items should be listed separately from those specifically requested so they may be considered.

PART lll - POST INTERVIEW EVALUATION: After the completion of the interviews and the scoring of the interview and cost components, the City's project evaluation committee will invite the highest ranking Firm to negotiate a final contract as a result of this RFP. lf negations fail, the next highest ranking firm will be invited to negotiate a final contract.
5 lìlrl ' I ;, r' ,rilì.rtri lli),,i:rí .l . jiìtì¡;ìi.,, 26U. .'\j.t:, 24 The Gontract:

The vendor to whom the award is made will be required to enter into a written contract with the City of Torrance. Attached is a copy of the City's standardized contract (Attachment A), which will be modified to reflect the awarded RFP. A copy of this RFP and the accepted proposal will be attached to and become a part of the contract.

Gontract Term:

The initial contract will be for a period of 3 years July 1 ,2022 to July 1,2025, with optional two (2) additional 1- year extensions. This will be determined based on the proposal amounts received as a result of this Request for Proposals. The City will evaluate the selected Vendor annually to assess performance and cost effectiveness to the City.

FiscalYear Funding:

Each payment obligation of the City is conditioned upon the availability of state or local government funds which are apportioned or allocated for the payment of such an obligation. lf the funds are not allocated and available for the continuance of the function performed by the Vendor, the product or service directly or indirectly involved in the performance of that function may be terminated by the City at the end of the period for which funds are available.

I ndependent Gontractor:

The successful proposer is, and will at alltimes remain as to the City, a wholly independent contractor. Neither the City nor any of its agents will have control over the conduct of the Contractor or any of the Contractor's employees, except as otherwise set forth in the awarded Agreement. The Contractor's agents and employees are not and will not be considered employees of the City for any purpose. The Contractor may not, at any time or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of the City. The City has no duty, obligation, or responsibility to the Contractor's agents or employees under the Affordable Care Act. The Contractor is solely responsible for any tax penalties associated with the failure to offer affordable coverage to its agents and employees under the Affordable Care Act and any other liabilities, claims and obligations regarding compliance with the Affordable Care Act with respect to the Contractor's agents and employees. The City is not responsible and will not be held liable for the Contractor's failure to comply with the Contractor's duties, obligations, and responsibilities under the Affordable Care Act. The Contractor agrees to defend, indemnify and hold the City harmless for any and all taxes and penalties that may be assessed against the City as a result of the Contractor's obligations under the Affordable Care Act relating to the Contractor's agents and employees.

Payments:

Complete payment on the contract price will be made in approximately thirty (30) days from date of delivery, or completion and acceptance, unless otherwise provided for in Proposer's proposal or in these specifications.

Payments will be made upon verification and acceptance by the City of contract services performed and upon the City's receipt of a correct invoice.

Suspension of Procurement:

The City may suspend, in writing all or a portion of the procurement of materials or services pursuant to this RFP and subsequent contract agreement, in the event unforeseen circumstances make such procurement impossible or infeasible, or in the event City should determine it to be in the best interest of City to cancel such procurement of services or materials.
6 25
ln the event of termination, selected Proposer will perform such additional work as is necessary for the orderly filing of documents, and closing of project.

The selected Proposer will be compensated for the terminated procurement on the basis of materials or services actually furnished or performed prior to the effective date of termination, plus the work reasonably required for filing and closing.

Notice:

Whenever it will be necessary for either party to serve notice on the other respecting the Agreement, such notice will be served by personal delivery or by certified mail to the following addresses, unless and until different addresses may be furnished in writing by either party or the other, and such notice will be deemed to have been served within seventy-two (72) hours after the same has been deposited in a United States Post Office by certified mail or has been delivered personally, and will be valid and sufficient service of notice for all purposes:

CITY City Clerk
City of Torrance
3031 Torrance Boulevard
Torrance, CA 90503
VENDOR: Will be determined upon award of contract.

Notice of lntent to Award:

Approximately two (2) weeks prior to the anticipated City Council meeting awarding a contract as a result of the RFP, the City will notify all proposer's of its intent to award. Results will be posted on the City of Torrance Web site http://www.torranceca. gov
Gity of Torrance B¡d/RFP Protest Procedures:

The City of Torrance Bid/RFP Protest Procedures may be found on the City of Torrance Web site http: //www. torranceca. gov
lnsurance (see attached contract):

The Vendor must maintain for the duration of the agreement at its sole expense the following insurance, which will be full coverage not subject to self-insurance provisions:
1) Automobile Liability, including owned, non-owned and hired vehicles, with at least the following limits of liability:
a. Primary Bodily lnjury with limits of at least $500,000 per person, $1,000,000 per occurrence; and
b. Primary Property Damage of at least $250,000 per occurrence; or c. Combined single limits of $1,000,000 per occurrence. 2) Commercial General Liability including coverage for premises, products, and completed operation independent consultants/vendors, personal injury and contractual obligations with combined single limits of coverage of at least $2,000,000 per occurrence, $4,000,000 aggregate. 3) Workers' Compensation coverage as required by the Labor Code of the State of California, and if Workers' Compensation is required, employer's liability insurance with minimum limits of ($t,000,000) per occurrence or occupational illness.
7 i ì1. i r I ), rr ;,.11¡ rl,t ii I ìl:'.,r ;,rr! .Ji¡tìlr:ìi',/ Æ24.',' i't^' 26 RFP B.2022-15 RFP for Government Gonsulting and Advocacy Services SECTION II TECHNICAL REQUIRE¡UIENTS
OvervieWl ntrod uction :

The City of Torrance is requesting proposals from qualified vendors for Federal and/or State Legislative Consultants to provide government consulting and advocacy services.

This RFP is intended to be as descriptive as possible. However, Proposers may not take advantage of omissions or oversights in this document. Proposers must supply products and services that meet or exceed the requirements of this RFP. ln the event of a dispute over installation or performance, the needs of the City of Torrance will govern.

The City's primary State legislative objectives are:

Þ Successful targeted grant applications and allocation The City's primary Federal legislative objectives are:

Þ Voice in Washington, D.C.

Þ Early intelligence on emerging legislation impacting the City of Torrance Þ Be on front side for funding during legislative framing Þ Successful targeted grant application and allocation
Desired expertise in legislative areas to include:

I
l,)i ri i | ):y tr i I r. i ti I i.)i,iriil'il, i,rtjr t,li,, 2624. .1 lj).',) 27 The ldeal Firm Will:
clients, particularly cities.
staff.
services and programs.
interest or impact to the City.
interest to the City.

Scope of Work:

Full services for qovernment consultinq for advocacv services for State and/or Federal Government mav include the followinq:

Work with the City Council, the City Manager, and key staff to discuss goals, objectives, opportunities and priorities
Support a positive relationship with the Governor's office, State Legislature, State Water Resources Control Board, the California Department of Parks and Recreation, the Resources Agency, the California Department of Transportation, and/or other agencies ldentify and monitor legislation and state regulatory processes, including pertinent administrative, legislative and regulatory matters that may impact the City Provide legislative and regulatory lobbying, as needed
Engage key officials (executive, legislative and local government) and stakeholders to support the City's objectives to secure permits, grants, incentives, and favorable laws and regulations Pursue legislative, regulatory and/or policy directives to help address issues with drug and alcohol rehabilitation and sober living group homes
Pursue greater public funding for the City
Coordinate meetings with State Legislators and agency department leaders to provide the City the opportunity to meet face-to-face with key decision-makers on pertinent City issues Assist with communications and messaging
Assist with California Coastal Commission, clean water and environmental matters a
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|ÌlrlI Ii,ri;Lrilt lli il.lrri,¡ 1i ,J:lìtr¡,rt','2621 ,')|i',' 28 a Provide regular updates on the political landscape in Sacramento to help provide context, and identify opportunities and potential issues
Draft legislation and amendments, as necessary
Provide weekly written briefing reports for the City Council and City Manager on key issues and legislative committee activity during the legislative session Lobby for the City's position on legislation and regulatory matters of interest Observe, review, and advise City of Federal and/or State legislation, Federal and/or State budget impacts, and issues which may affect the City through analysis via written or electronic notices, updates or reports while providing recommendations for advocacy.

Advice appropriate City staff on all funding activities and opportunities determined to be of significance to the City.

Analysis of proposed legislative and executive agency actions affecting the City.

Assist City in the development and execution of legislative programs, jointly or separately, for the City. ldentify legislation and legislative proposals that may impact the City.

Attend hearings and provide testimony on behalf of the City. Arrange opportunities for the City to participate in hearing testimonials or submission of comments.

Meet with legislative manager either in person or via conference call, as needed. Conduct an annual visit to City to meet with City Council members and City staff to provide legislative updates.

Develop, coordinate and implement a government relations strategy subject to approval by the City and assist with special projects as requested by the City.

Be proactive monitoring and identifying federalfunding opportunities such as legislation, federal appropriations process, federal law and grants to fund City's annual "Priority Projects" and "Projects for Federal Grants" as identified by City Departments
Pursue funding from the State, Federal and other public sector sources for the development, enhancement and/or expansion of projects and programs for the City.

Research and maintain an overview of legislative and executive agency activities that will assist in funding City projects.

Advise City on all funding activities and opportunities determined to be of significance to the City and assist in the preparation of application documents
Analysis of proposed legislation and actions affecting the City funding needs and opportunities.

Consult with City on potential implications of issues and alternative responses to State and Federal initiatives and participation in City meetings as scheduled; consult with City on any and all activities as requested by City or as deemed necessary by Consultant to achieve funding goals.

Monitor all introduced legislative bills for consultation with the City to determine those of interest to the City for funding of special projects and opportunities.

Assist City in the development and execution of appropriate documents, grants or other funding application requirements.
10 l1l Ì) Il(rlril¡1,'lìll li "lr;r.,'i l:rirr'r1'r 2624 'tlt'':
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29 . ldentify and monitor legislation and state regulatory processes, including pertinent administrative, legislative and regulatory matters that impact the City. . Ensure and advocate for legislation that maintains local control . Draft legislation and amendments, as necessary
. Advocate for the City's position on legislation and regulatory matters of interest . Prepare and submit monthly reports on key issues, legislative committee activity and regulatory matters of interest, and other services rendered
The as-needed services for the federal and state consultant would include:
o Coordin ate 2-day meetings with federal/state legislators and agency department leaders to provide the City the opportunity to meet face{o-face to discuss pertinent City issues and potential funding opportunities for priority projects.
. Assist in distribution of letters to legislators, committees and/or agencies . Represent the City's position on legislation and regulatory matters of interest o Prepare and submit quarterly reports on services rendered . Research legislation and provide analysis on the impact to the City upon request General Requirements:

Each proposal must contain the following: Proposers that do not provide these items in their proposal will be disqualified and their proposalwill not be evaluated.

1. Specify if Proposer is submitting proposal as a State, Federal, or both legislative consultants. Specify if Proposer is interested in full services and/or as-needed seryices as described above in Scope of Work.

2. Name, address, telephone number, email address, and website of the entity (lead) submitting the proposal

3. Names, contact information and qualifications of individuals employed by the entity who will participate in providing government consulting and advocacy services, as well as description on their individual responsibilities.

4. The name of one or more individuals authorized to represent the consultant in its dealings with City of Torrance

5. Overview of organization.

6. Description of experience with the Federal and/or State legislative process and/or Federal and/or State funding acquisition.

7. Examples of issues/programs and/or projects/funding awards worked through the legislature and relevant agencies.

8. Summary of proposed plan to meet City's objectives.
i ) | - I ) | la.r, r I rìiìt, ¡ I rr:¡i1';r1 I .il nLt rìry Æ24.','^\)'1:.',). 11 30

9. Costs associated with the summary of Proposed Plan

10. List of current clients and past clients of similar nature.

11. Three references with name, title, telephone number and email address Work Plan:

Prior to the beginning of the work, the successful proposer must provide the City a schedule and work plan for approval.

RFP Released.......

RFP Deadr¡ne ...........:::.. :::::::.. :

Consultant Interviews,
Selection of Consultant............

Notification to Consultant.........

Prepare Consu ltant Agreement
Council for approva|.................

Effective date of Agreement.....

February 28,2022
... March 21,2022
.......April 182022
...... April 22, 2022
......April 27,2022
May 2,2022
......May 10,2022
.........July 1,2022
12 l.ìIf ) I )r:r;Lrr¡:rni fi¡.¡r.,i¡¡¡¡¡j .lerLtai'y Æ24, ?l)?,'.) 31 RFP B.2022-15 RFP for Government Gonsulting and Advocacy Services SECTION III PROPOSAL SUBi'IITTAL
FAILURE TO COMPLETE ALL ITEMS IN TH¡S SECTION MAY INVALIDATE PROPOSAL ln accordance with your "Request for Proposals (RFP)", the following proposal is submitted to the City of Torrance.

RFP Submitted By:

Name of Company
Street Address City Zip Code
Telephone Number Fax Number
Printed Name/Title E-MailAddress
Signature Date
Form of Business Organization: Please indicate the following (check one); ! Corporation n Partnership n Sole Proprietorship E Other:

Do you have a Parent Company?: n No ! Yes,
(Name of Parent Company)
Do you have any Subsidiaries?: ! ltlo ! Yes,
(Name of Subsidiary Company)
Business History:

Yearsinbusinessunderyourcurrentnameandformofbusinessorganization?-Years lf less than three (3) years and your company was in business under a different name, what was that name? Gontact for Additional lnformation:

Please provide the name of the individual at your company to contact for any additional information Printed Name Title
E-MailAddress
| ìl 1' l).r iirr rií)l tf I rr',,ilii)({,l:11ìiliìr'! 2624.'/.1'i'.:'.

Telephone
13 32
Proposal Submittal (continued)
Vendor Name:

Addenda Received: Please indicate addenda information you have received regarding this RFP:

Addendum No. Date Received Addendum No. Date Received
n ¡lo Addenda received regarding this RFP
Payment Terms: The City of Torrance Payment terms are Net 30. The City does not make pre-payments, or pay upon receipt.

Do you offer any discounted invoice terms?
Project Start and Completion:

The City requires the project to start as soon as possible from the award of a contract and the project completed as soon as possible. Specific time frames that are mutually agreed upon will be established after award of a contract.

Renewal Option:

Please state. if requested bv the Gitv. if vour companv would aqree to a renewal of this contract with price. terms and conditions unchanged.

Yes _ we would agree to add one (1) additional year (after initial 3 year contract term) Yes _ we would agree to add two (2) additional years (after initial 3 year contract term) No _ we would not be interested in renewing this contract.

Project Manager:

Please provide the name of the individual at your company who will serve as Project Manager for this contract.

Name Title
Telephone Number Fax Number EmailAddress
14 33
Proposal Submittal (continued)
Vendor Name:

Gontract Representative:

Please provide the name of the individual at your company who will be responsible for administering this contract.

Name Title
Telephone Number Fax Number EmailAddress
Sub Contractors:
lf awarded, will you be using sub contractors to carry out the scope of work required in this RFP? I Yes, we will be using sub contractors and have listed their contact information below.

E No, we will not be using any sub contractors for this project.

Company Name Name of Contact Title
Telephone Number Fax Number EmailAddress
Please explain the working relationship between your company and the sub contractor. 15 l.ì l
::
[r l.rr: r c¡ r'¡:: l r l Í:] rt, ¡¡ r,;r-.d . J i¡ì ¡ t iì r"':/ &¿4 ? (')',).:'a 34 Proposal Submittal (continued)
Vendor Name:

Description of experience with Federal and/or State legislative project acquisition:

Describe your key strategic opportunities for local government in the next five years and how you would best maximize those opportunities. (Please attach additional sheets if more space is needed.) l:ìl:f i)rrr;iflrt:nl l-lr.vir¡,ri .lâtlr:tr'./ 26|!.. ?0?.' 16 35
Proposal Submittal (continued)
Vendor Name:

Summary of past projects/ funding awards:
ln the space below, please provide a summary of past projects and/or awarded funding through legislature and relevant agencies. (Please attach additional sheets if more space is needed.) Í'ì |
; Í I | )<r : ir ¡¡ ¡ l ¡il irlç;r,,isr'1¡l, ì :r 11 t ¡ ;'¡ ¡'r 26?l.',' 0i'.:'. 17 36
Proposal Submittal (continued)
Vendor Name:

Summary of proposed plan to meet Gity's objective:
ln the space below, please describe in detail the methodology you will be utilizing to conduct for each objective. (Please attach additional sheets if more space is needed.) 18 lì I :I:) I)rrr:r r n roni fì e:r¡iscd .I:l lr t.t:r r,¡ 26:24, ?.1)?."1 37 Proposal Submittal (continued)
Vendor Name:

List of specific amounts of proiect funding acquired:

Please provide specific information on the amount of funding secured for specific projects and/or legislation activity participated in within a two year timeframe, from January 1,2017-present. (Please attach additional sheets if more space is needed.)
l:{1. :i r I )i)ir I rl rlr'ìf lìer¡is;'d, l11¡'1 ¡r ;r t,,' 2624. .' Õ"1 :1 19 38
Proposal Submittal (continued)
Vendor Name:

References:

Please supply the names of companies/agencies for which you recently supplied comparable goods/services as requested in this RFP. A minimum of three (3) references is required; additional references are optional.

References from public agencies are preferred. Don't include the City of Torrance as a reference for this RFP.
1 2
3 Name of Company/Agency
Street Address:

City:

State. Zip Code:

What ProducUService did you provide
to this Company/Agency?
Name of Person to Contact:

Phone Number of Contact:

Email Address of Contact:

Name of Company/Agency:

Street Address:

City, State Zip Code
What ProducUService did you provide
to this Company/Agency?
Name of Person to Contact:

Phone Number of Contact:

Email Address of Contact:

Name of Company/Agency
Street Address:

City, State Zip Code
What ProducUService did you provide
to this Company/Agency?
Name of Person to Contact:

Phone Number of Contact:

Email Address of Contact:
20 FìFP [)oeument Revised January 2624 2022
39 Proposal Submittal (continued)
Vendor Name:

RFP Submittal Requirement and Acknowledgement
Vendors are required to answer each of the questions listed below. You must indicate below that you have provided this information in your proposal submittal. You must attach additional sheets to your RFP submittal describing in detailthe service you are proposing.

RFP Scope of Work Questions lndicate what page in your
proposal you have answered
this question.

Did you include original and 6 copies of your RFP Submittal? nYesnruo Did you include a signed Affidavit Form with your RFP Submittal? [] Yes n ruo Please identify the page number within this RFP for the following topics:
activities
pertinent to the City
Proposer
programs, grants, or other funding applications for the City City
assist in funding City projects.
leg islative initiatives
Page _ of our submittal.

Page _ of our submittal.

Page _ of our submittal
Did you attach additional sheets to answer the Background and Recent Experience with Similar Projects information on page
-
of this RFP? n ves n ¡lo
Page _ of our submittal
Did you complete a project proposal as described in the Technical Requirements?
nvesnruo
Did vou include all addenda if any issued by the City? nYes[]ruo 21 2624
40 Did you include resumes of no more than three (3) qualified candidates? nvesnruo Page _ of our submittal.

Did you include References? nYesnruo
Page _ of our submittal
Are your Wage Rates (Non-Prevailing) lncluded? lYesnruo Page _ of our submittal
Have you included Proposed Alternative Language to City's Pro Forma Consulting Services Agreement (if applicable)
n ves n ¡lo
Page _ of our submittal
I.ì|:l) I )ilfr(IItìlni lìl'.,,i:¡llj .l¡rìir 1t ,, 26?4.. .'l)','?. 22 41
Proposal Submittal (continued)
Vendor Name:

RFP Submittal Requirement and Acknowledgement Continued Vendors are required to answer each of the questions listed below. You must indicate below that you have provided this information in your proposal submittal. You must attach additional sheets to your RFP submittal describing in detailthe service you are proposing.

RFP Scope of Work Questions
Please indicate which of the following services you are submitting a Proposalfor.

FULL SERVIGES for State Legislation
AS-NEEDED SERVICES for State Legislation
FULL SERVICES for Federal Legislation
AS-NEEDED SERVICES for Federal Legislation
Yes
Yes
Yes
Yes
No
No
No
No
Please indicate if you are in compliance with the Federal Transit Administration (FTA) Requirements included in this RFP. n Yes, we are in compliance
and have filled at the forms
attached to this RFP
E No, we are not in
compliance
Price proposal submittal to complete the work described in this RFP, including all applicable fees. (ltemized Below in Pages 24 - 25) FULL SERVICES for State Legislation
AS-NEEDED SERVICES for State Legislation
FULL SERVICES for Federal Legislation
AS-NEEDED SERVICES for Federal Legislation
$
$
$
$
23 2624
42 Price Proposal- FULL SERVICES for State Legislation
ln accordance with your "Request for Proposal", the following price proposal is submitted to the City of Torrance. We understand that our price submittal is a not to exceed amount and that if we are selected to enter into negotiations with the City the pricing may be adjusted down unless additional services are requested and pricing will be negotiated and adiusted accordingly.

Category Description
(Vendor must attached a full description for each category explaining what they are proposing) All services must be itemized. Do not bundle.

Proposal Not to Exceed
Amount by Category Description
$
$
$
$
$
$
$
Total Amount for Project $
Price Proposal- AS-NEEDED SERVICES for State Legislation ln accordance with your "Request for Proposal", the following price proposal is submitted to the City of Torrance. We understand that our price submittal is a not to exceed amount and that if we are selected to enter into negotiations with the City the pricing may be adjusted down unless additional services are requested and pricinq will be neqotiated and adiusted accordingly.

Gategory Description
(Vendor must attached a full description for each category explaining what they are proposing) All services must be itemized. Do not bundle.

Proposal Not to Exceed
Amount by Category Description
$
$
$
$
$
$
$
Total Amount for Project $
24 2624
43 Price Proposal- FULL SERVICES for Federal Lesislation ln accordance with your "Request for Proposal", the following price proposal is submitted to the City of Torrance. We understand that our price submittal is a not to exceed amount and that if we are selected to enter into negotiations with the City the pricing may be adjusted down unless additional services are requested and pricins will be neqotiated and adiusted accordingly.

Gategory Description
(Vendor must attached a full description for each category explaining what they are proposing) All services must be itemized. Do not bundle.

Proposal Not to Exceed
Amount by Category Description
$
$
$
$
$
$
$
Total Amount for Project $
Price Proposal- AS-NEEDED SERVICES for Federal Legislation ln accordance with your "Request for Proposal", the following price proposal is submitted to the City of Torrance. We understand that our price submittal is a not to exceed amount and that if we are selected to enter into negotiations with the City the pricing may be adjusted down unless additional services are requested and pricinq will be neqotiated and adiusted accordingly.

Gategory Description
(Vendor must attached a full description for each category explaining what they are proposing) All services must be itemized. Do not bundle.

Proposal Not to Exceed
Amount by Category Description
$
$
$
$
$
$
$
Total Amount for Project $
25 2624
44 STATE OF CALIFORNIA

COUNTY OF LOS ANGELES

1. That he/she is the

ATTACHMENT I

PROPOSER'S AFFIDAVIT
being first duly sworn deposes and says
of
(Title of Office) (Name of Company)
Hereinafter called "proposer", who has submitted to the City of Torrance a proposal for (Title of RFP)

2. That the proposal is genuine; that all statements of fact in the proposal are true;

3. That the proposal was not made in the interest or behalf of any person, partnership, company, association, organization or corporation not named or disclosed;

4. That the Proposer did not, directly or indirectly, induce solicit or agree with anyone else to submit a false or sham proposal, to refrain from proposing, or to withdraw his proposal, to raise or fix the proposal price of the Proposer or of anyone else, or to raise or fix any overhead, profit or cost element of the Proposer's price or the price of anyone else; and did not attempt to induce action prejudicial to the interest of the City of Torrance, or of any other Proposer, or anyone else interested in the proposed contract;

5. That the Proposer has not in any other manner sought by collusion to secure for itself an advantage over the other Proposer or to induce action prejudicial to the interests of the City of Torrance, or of any other Proposer or of anyone else interested in the proposed contract;

6. That the Proposer has not accepted any proposal from any subcontractor or materialman through any proposal depository, the bylaws, rules or regulations of which prohibit or prevent the Proposer from considering any proposalfrom any subcontractor or material man, which is not processed through that proposal depository, or which prevent any subcontractor or materialman from proposing to any contractor who does not use the facilities of or accept proposals from or through such proposal depository;

7. That the Proposer did not, directly or indirectly, submit the Proposer's proposal price or any breakdown thereof, or the contents thereof, or divulge information or data relative thereto, to any corporation, partnership, company, association, organization, proposal depository, or to any member or agent thereof, or to any individual or group of individuals, except to the City of Torrance, or to any person or persons who have a partnership or other financial interest with said Proposer in its business.

8. That the Proposer has not been debarred from participation in any State or Federal works project.

Dated this _ day of ,20-.
(Proposer Signature)
I I j rÌ' i l¡,:i r r i . i ri | :'fr\/lr'{,,i i . J¡1¡1¡¡r¡¡'., 2624.,' 0'.i:l (Title)
26 45

EXHIBIT B

PROPOSAL
46 RFP FOR GOVøruNMENT COT,ISIITTING AIvD Anvocncv SøvvICES RFP 82022-15
Crcv or ToruRANCE, Ctuponru¡
Submitted by:

David Haines, Associate Vice President
Steve Palmer, Vice President
Jim Crum, Vice President
Van Scoyoc Associates, Inc.
800 Maine Avenue, SW
Suire 800
Washington, DC 20024
Tele: 202-638-1950
Fax: 202-638-7114
[email protected]

VAN SCOYOC

ASSOCIATES
ORI6INAL
47 RFP B,2022-15 RFP for Government Consulting and Advocacy Services

SECTION III PROPOSAL SUBMITTAL
FAILURE TO COMPLETE ALL ITEMS IN THIS SECTION MAY INVALIDATE PROPOSAL. ln accordance with your "Request for Proposals (RFP)", the following proposal is submitted to the City of Torrance.

RFP Submitted By:

Van Scovoc Associates. lnc.

Name of Company
800 Maine Avenue, SW, Suite 800, Washinqton, DC 20024
Street Address City
1202) 638-1950
Zip Code
1202\ 638-7714
Telephone Number
H. Stewart Van Scovoc
Fax Number
[email protected]
Printed Name/Title E-Mail Address
March 17.2022
/tu[;u
Signature Date
Form of Business Organization: Please indicate the following (check one); I Corporation f] Partnership n Sole Proprietorship n Other:

Do you have a Parent Company?: X No I Yes,
(Name of Parent Company)
Do you have any Subsidiaries?: E No I Yes, Capitol Decisions, lnc. and The lmplementation Group (Name of Subsidiary Company)
Business History:

Years in business under your current name and form of business organization? 31 Years lf less than three (3) years and your company was in business under a different name, what was that name? one
Contact for Additional Information:

Please provide the name of the individual at your company to contact for any additional information:

David Haines Associate Vice President
Printed Name
(202) 638-1950
Titte
[email protected]
1 Telephone E-Mail Address
48 Proposal Submittal (continued)
Vendor Name: Van Scovoc Associates- lnc-
Addenda Received: Please indicate addenda information you have received regarding this RFP:

Addendum No. Date Received
Addendum No. 1 March 4,2022
Addendum No. Date Received
n ruo Addenda received regarding this RFP.

Payment Terms: The City of Torrance Payment terms are Net 30. The City does not make pre-payments, or pay upon receipt.

Do you offer any discounted invoice terms? None offered Project Start and Completion:

Renewal Option:

The initial contract will be for a period of 3 years July 1 , 2022 to July 1 , 2025, with optional two (2) additional 1- year extensions. This will be determined based on the proposal amounts received as a result of this Request for Proposals. The City will evaluate the selected Vendor annually to assess performance and cost effectiveness to the City.

Please state. if reouested bv the Citv. if vour com would aoree to a renewal of this contract with price. terms and conditions unchanqed.

Yes _ we would agree to add one (1) additional year (after initial 3 year contract term) Yes X we would agree to add two (2) additional years (after initial 3 year contract term) No _ we would not be interested in renewing this contract.

Project Manager:

Please provide the name of the individual at your company who will serve as Project Manager for this contract.

David Haines Associate Vice President
Title
dhaines@vsadc.

EmailAddress
Name
(202) 638-1950 QO2\ 638-7714
Telephone Number Fax Number
2 49
Proposal Submittal (continued) :

Vendor Name: Van Sr:ovoc Assor:iates lnr:

Contract Representat¡ve:

Please provide the name of the individual at your company who will be responsible for administering this contract.

Brian K. Robinson General Counsel
Name Title
(202) 638-1950 Q02\ 638-7714 brobinson@vsadc m
Telephone Number Fax Number Email Address
Sub Contractors:
lf awarded, will you be using sub contractors to carry out the scope of work required in this RFP? ! Yes, we will be using sub contractors and have listed their contact information below.

X No, we will not be using any sub contractors for this project.

Company Name Name of Contact Title
Telephone Number Fax Number EmailAddress
Please explain the working relationship between your company and the sub contractor.

Not applicable, VSA will not be utilizinq anv subcontractors. 3 50
Proposal Submittal (continued):

Vendor Name: Van Scovoc Associates. lnc.

Description of experience with Federal and/or State legislative project acquisition:

Describe your key strategic opportunities for local government in the next five years and how you would best maximize those opportunities. (Please attach additional sheets if more space is needed.) Please see attached.
4 51
Attøchment : P r oj ect Ac quisition
r
Description of experience with Federal legislative project acquisition:

Describe your key strategic opportunities for local government in the next five years and how you would best maximize those opportunities.

Over the next five years, the City of Torrance will have several strategic opportunities in Washington. They will come both in the form of working with the Congress on legislation, earmarks, and program funding, and at the federal agencies with grant funding and administrative actions that can benefit Torrance. Van Scoyoc Associates has relationships with a wide range of key congressional leaders who fund programs critical to Torrance, in areas such as transportation and specifically transit, stormwater and water recycling infrastructure, public safety, and community services. Similarly, we work regularly with federal agencies that are important to Torrance, including the Bureau of Reclamation, Department of Justice, Department of Transportation, Department of Housing and Urban Development, and Department of Defense, among others.

Looking ahead, there are a number of opportunities for advocacy by the City of Torrance and its federal advocates.

Success will require a strong bipartisan team, capable of working with both parties in the Congress and the Biden Administration. Van Scoyoc Associates brings a proven record of success in working on a bipartisan basis. Outlined below are those legislative opportunities.

Infrastructure. VSA will pursue funding opportunities over the next five years for the City's infrastructure needs. For example, VSA will help the City pursue the funding provided through the Infrastructure Investment and Jobs Act (IIJA), also know as the Bipartisan Infrastructure Law. IIJA represents a once in a generation federal investment of more than $1 trillion that crosses virtually every sector of our economy. During the next five years, IIJA will make available unprecedented levels of competitively awarded funding from a myriad of agencies throughout the federal government.

VSA is closely tracking these opportunities and can provide a real-time competitive advantage to best position the City of Torrance - and time and resources - to successfully compete for these federal funds. Identifying new IIJA grant opportunities that range from street improvements to environmental programs will utilize the VSA team's breadth and depth of knowledge with respect to federal funding. IIJA will provide opportunities that should be considered by the City for funding for improvements to the Pacific Coast Highway/Crenshaw Boulevard intersection and the Beach Cities Green Streets project.

Transoortation VSA was actively engaged in the surface transportation bill that was reauthorized in November and advocated for Tonance Transit's priorities in the bill such as the solvency of the Highway Trust Fund, which helps fund Torrance Transit, and road and bridge improvements in the City. We will continue our dialogue with congressional leaders and the Department of Transportation to help ensure implementation of Torrance priorities as federal agencies work to implement the reauthorization bill. Congress will also hold hearings to provide oversight on the implementation of the transportation bill which will provide opportunities to highlight City priorities. Furthermore, VSA will help the City pursue funding from the IIJA bill that can address transportation needs and advance projects such as Torrance to Florence and bikeways/walkways through the City.

Water Infrastructure. A priority for the City has been the need to secure grant funds for the Torrance Airport Storm Water Infiltration project. Upon completion, this will be the first of its kind project that will demonstrate the feasibility of using deep dry wells to divert stormwater and create a sustainable water resource. While federal funding is coming for this project through the FY 2022 appropriations bill, the City's needs will continue for additional projects such as the On- Site Recycled Water Retrofits project, Van Ness Well Field Project and the South High Storm Drain Channel.

Additionally, the City and its advocates need to secure funds for a proposed water recycling facility. Toward that end, legislation has been introduced in this Congress that would establish a new grant program for water re-use and recycling projects. The Water Recycling Investment and Improvement Act would help communities to plan, design and build water recycling facilities. Finally, Congress is once again tackling the next Water Resources Development Act (WRDA), which 5 52
authorizes project funding by the Army Corps of Engineers. This may be an opportunity for the City to engage the Corps of Engineers on its extensive water infrastructure needs.

Aopropriøtions ønd Grants. The fiscal year 2023 appropriations process will quickly be underway and Congress will being the process of drafting, or "marking up" their respective funding bills. VSA works regularly with the House and Senate Appropriations Committees and we will continue to articulate the City's priorities, as the Committees develop their funding bills for the next fiscal year and in future years. Once the appropriations are completed and the City submits applications for competitive grant program funds, VSA will continue to work with Senators Feinstein and Padilla, as well as Representatives Waters and Lieu to secure letters of support. For the most important grant programs, VSA will seek telephone calls from the City's delegation to agency heads as another step to highlight the importance of that grant application.

Eørmarks. The opportunity to pursue earmarks in fiscal year 2023 is a tremendous opportunity for your federal lobbyists to use the appropriations process to secure funds for Torrance. VSA has been a leader in helping clients secure funding through the annual appropriations process and was successful again this past year as Congress returned to a limited process of Congressionally-directed spending projects. VSA's proposed team has had years of experience working with not only the Appropriations Committee, but several of the authorizing committees, and will use that advocacy experience to help the City. In the House and Senate, the City's delegation is in the majority and in a position to further secure federal funding and legislative priorities for the City on projects such as the Torrance Transit Park and Ride Regional Terminal Parking Structure, railroad walking paths, South High Storm Drain Channel, and other needs.

Non-Fundine Opportunities. The City's federal advocates must consider not only those opportunities that produce critically needed funding opportunities, but also those that help enhance the City's standing and reputation in Washington.

For example, VSA previously worked with the City to secure high-level representation by one of the armed services at the annual Armed Forces Day Parade. Similarly, VSA also worked to ensure the delegation was aware of the importance of the impact of the FCC's 2019 Franchise Fee Order that redefined the federal Cable Act's SVo franchise fee, as well as the need to restore net neutrality and local governmental rights as it relates to the deployment of 5G technologies and the installation of small cells.
6 53
Proposal Submittal (continued)
Vendor Name: Van Scovoc Associates, lnc.

Summary of past projects/ funding awards:
ln the space below, please provide a summary of past projects and/or awarded funding through legislature and relevant agencies. (Please attach additional sheets if more space is needed.) Please see attached.
7 54
Attøchment: Summøry of Pøst Projectsl Funding Arnards
Summary of past projects/ funding awards:
ln the space below, please provide a summary of past projects and/or awarded funding through legislature and relevant agencies.

Van Scoyoc Associates has served as the federal advocates for a significant number of municipal clients, helping them capture federal funds and addressing policy and regulatory initiatives. VSA will aggressively and creatively advocate for the City of Torrance to achieve its legislative and funding goals. While VSA is confident in our ability to represent Torrance on any issue that may arise, there are specific areas in which we have particularly strong expertise.

We meet regularly with senior officials at the Departments of Housing and Urban Development, Transportation, Justice, Commerce, and Agriculture, and other agencies including the Environmental Protection Agency, Corps of Engineers, and the Federal Emergency Management Agency, to ensure we understand their priorities and objectives with each grant program. We also closely monitor grant announcements from each federal agency, including funding opportunities coming from the Infrastructure Investment and Jobs Act, and will work with the City to help build support for grant applications.

These are examples of our work for counties and cities.

Public Søfetv. Public safety and criminal justice programs are critically important to Torrance and its citizens. Whether it is identifying federal sources of funding for violence prevention and reduction programs, taking advantage of Department of Justice grant opportunities, or enhancing emergency preparedness, we will help the City secure funds to maintain and improve public safety services.

VSA has helped its clients obtain public safety and disaster response funding through the Department of Justice and other federal safety agencies. We will use our expertise and relationships with agency officials to help secure public safety funds for Torrance and help ensure that the Attorney General does not withhold federal public safety funds over unrelated policy issues. Listed below are several successes that VSA has had with our client municipalities.

VSA works closely with the Department of Justice's Community Oriented Policing Services program, the Byrne Local Law Enforcement Assistance program, the Juvenile Justice grant program, and the Justice Assistance Grant program, all of which will help in securing competitive grant funds to reinforce safer neighborhoods. VSA has been successful in helping to secure these grant funds: $2 million for the City of Elk Grove, CA from the COPS Hiring program to hire eight police officers; $53,31 I for the City of East Point, Georgia for its body-worn camera program; and $1.25 million for El Paso County, in Texas to hire 10 additional police officers. a
a 'We have demonstrated creative ways to secure funding for municipalities with their crime prevention efforts by targeting education and recreation funding. These include $500,000 for the City of South Salt Lake in Utah to improve after-school programs targeted at youth susceptible to joining gangs. We also helped a California non- profit secure $476,000 to provide free afterschool tutoring and recreation programs for at-risk youth.

Transportøtion ønd Infrastructure. One of the VSA team's strengths is in helping secure funds for transportation projects. VSA's David Haines, Steve Palmer, and Jim Crum have advocated for municipalities, counties, and local transportation agencies for 45 cumulative years. Mr. Palmer also served as USDOT Assistant Secretary for Governmental Affairs for five years, giving our team, the experience needed to help the City of Torrance secure transportation and I
55 transportation alternatives funding. VSA will bring extensive experience to help secure funds for the City's trails, bike/pedestrian, and streetscaping projects, as well as other transportation needs. These are a few of VSA examples of successfully advocating for our clients on transportation issues.

VSA helped Washington County secure a TIGER VI grant award of $10.1 million to build an Active Traffic Management project. We helped the County secure Federal Highway Administration (FHWA) funding for Highway 217 corridor improvements.

VSA has helped secure a FHWA grant of $128 million to widen l-215 in the County of San Bernardino, in Southern California, as well as a $33.8 million DOT TIGER II grant for grade separation project. In addition, our research into the eligibility of federal grant programs helped the County transportation agency win an FHWA grant for an Interstate project that the local transportation agency did not know it was eligible.

VSA successfully advocated for $75 million for the City of Tempe's Streetcar project from the Department of Transportation and the appropriations by Congress.
a
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Housing qnd Economic Development VSA has the experience needed to help the City with housing and economic development programs, supporting the City's efforts to ensure the availability of low-income housing. On an annual basis, we actively advocate for increased funding in the Community Development Block Grants (CDBG) program, the HOME Partnership program, and the Promise Zone program. We will use our experience in economic development projects to find funding opportunities that will assist the City. VSA has been successful in securing housing and economic development grants for our clients, including:

Secured $2 million in a TIGER II HUD Planning grant funds for Washington County, which was used to help develop plans to connect housing, employment, and economic development with transportation improvements.

On behalf of San Diego County, VSA advocated for increased funding for HUD's Continuum of Care homeless funding, as well as an update to the formula to fairly represent California's homeless needs. VSA works regularly with HUD's Assistant Secretary for Community Development on housing and economic development issues.

Assisted in securing Economic Development Administration grants and Section 108 (HUD) loans for numerous projects in California and Utah, including downtown revitalization in Stockton, brownfields cleanup in Seattle, and establishment of an industrial park in West Valley City. This expertise with brownfields cleanup and development is important for the City and we will work proactively with the City to secure Federal funds to complete these projects.

VSA helped San Diego County secure over $3 million in Veterans Transportation and Community Living Initiative grants from the Federal Transit Administration. a
a
a
Water and Environment VSA has been active in helping communities with public utility issues, including water quality monitoring, flood control, storm water management, and improvement of wastewater treatment systems. VSA has extensive experience working closely with the Army Corps of Engineers, the Bureau of Reclamation, the U.S. Fish and Wildlife Service, and EPA.

Working with the County of Orange, VSA helped secure congressional authorization for the Westminster East Garden Grove flood control project. Similarly, we worked with Representative Ken Calvert to secure an agreement with Congress and Corps of Engineers that has provided hundreds of millions of dollars for the Santa Ana River Mainstem flood control project.

For the City of Palo Alto, VSA worked with the Army Corps of Engineers and we were able to secure $646,000 for the San Francisquito Creek project. This enabled moving towards completion of the feasibility study phase of the project.

VSA has represented Clean Water Services (CWS), located outside of Portland, Oregon for a decade, working primarily on the seismic improvements and additional water storage capacity of Scoggins Dam, which the Bureau I
56 of Reclamation has called one of the most at-risk facilities in their inventory. VSA helped CWS obtain joint project authority language in the FY 2016 Omnibus appropriations bill that enabled the Bureau to increase water capacity at Scoggins Dam. In FY 2017, Congress appropriated $2 million to continue the environmental review process.

Appropriations ønd Reauthorization For more than 30 years, VSA has been one of Washington D.C.'s premier appropriations firms. This has included helping municipalities to secure congressional earmarks and also helping to ensure funding for programmatic priorities for our municipal clients. With earmarks now back in FY 2022 and FY 2023, we will help maximize the opportunity for funding and garnering the strong support of the City's delegation.

Once Congress has completed its annual appropriations work, VSA will help the City compete for discretionary grants at each of the Executive Branch departments and agencies. We track grant opportunities and talk regularly with agency officials to understand their priorities in deciding which applicants should receive funding. We will help match the City's highest priority needs with funding opportunities, striving to ensure the greatest opportunities for success. We will also work with Representatives Lieu and Waters and Senators Padilla and Feinstein to build support for grant applications, in the form of letters and calls to senior Cabinet decision makers.

The VSA team proposed for the City has worked extensively to secure provisions in various infrastructure, transportation, and housing authorization bills and we will do so for the City VSA advised the City of Torrance, CA on FY 2022 appropriations and earmarks. The City was able to secure $938,000 through the Environmental Protection Agency's STAG program for the Torrance Airport Storm Water Basin project. The City was also able to secure $1,000,000 through the Department of Housing and Urban Development's Community Development Fund to help the Torrance Homelessness Response project. In addition to providing analysis and updates to the City on FY 2022 earmarks, VSA advocated for these projects to the Congressional delegation on behalf of the City.
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VSA has helped the City of Rancho Cucamonga pursue various opportunities through the Institute for Museum and Library Services and National Endowment for the Arts to grow the City's Second Story and Beyond project.

In FY 2022,VSA helped the City of Rancho Cucamonga, CA secure $1 million for STEM-related museum exhibits and educational programming for the Second Story and Beyond project.

As efforts continue around the country on police reform, the City of Palo Alto, CA has pursued federal funding to help create a Crisis Assistance Helping Out on the Streets (CAHOOTS) program to rely on public health professionals rather than police for certain emergency calls. VSA helped the City of Palo Alto secure $2 million to advance the program.

VSA helped the City of Modesto, CA secure $500,000 in the FY 2022 appropriations bill for their Camp2Home project. The project is a comprehensive pilot response to homelessness that includes moving homeless into employment and permanent housing.

VSA helped the County of Orange, CA secure $7,000,000 in the FY 2022 appropriations bills for the County's Be Well South project and a Coordinated Reentry Center. The Be Well project will establish a wellness campus to deliver coordinated behavioral health services to all Orange County residents, regardless of payor. The Coordinated Reentry Center will provide post-custody behavioral health services, residential treatment programs, public assistance support, job skills training/placement, basic needs classes, and linkages to additional community-based support programs to facilitate reintegration back into the local community. 10 57
Pr:oposal Submittal (continued):

Vendor Name: Van Scovoc Associates. lnc.

Summary of proposed plan to meet City's objective:
ln the space below, please describe in detail the methodology you will be utilizing to conduct for each objective. (Please attach additional sheets if more space is needed.) Please see attached.
11 58
Attøchment : Pr op o sed PIøn
I
Summary of proposed plan to meet City's objective:

In the space below, please describe in detail the methodology you will be utilizing to conduct for each objective.

VSA Team Oualifications
Given the constantly shifting legislative landscape, the City's advocacy cannot hinge on any one program or funding source or be limited to a handful of federal officials. VSA is committed to continuing to help the City engage with Executive Branch officials, Members of the Torrance and California congressional delegations, and key leadership and committee contacts to ensure that the City is pursuing every available option to advance its federal agenda in both the long and short term. VSA will continue to work closely with the Mayor, Council Members, and the City Manager's team to ensure that we understand your priorities, continue to track and monitor these issues in the Congress and the Administration, and help to develop a plan to address those priorities.

The VSA team who will work with the City of Torrance is outlined in detail below and will be led by Associate Vice President David Haines, who will lead all advocacy efforts and will report directly to City officials. Mr. Haines will be responsible for coordinating all lobbying and utilizing the relationships and knowledge of all 60 people at VSA, if needed to help in our advocacy for the City. You will know exactly who is in charge of your federal advocacy and will have direct accountability for the work being performed. A key part of the VSA team for Torrance will continue to be Steve Palmer, VSA Vice President, and we will also add to the team VSA Vice President Jim Crum. Mr. Palmer has worked on the City's federal priorities for more than six years and understands the City's needs. Jim Crum works extensively with local governments with a focus on water projects and emergency response.

All the work proposed by VSA will be performed by our principals and legislative staff. We do not intend to utilize subcontractors. Regardless of who is in control of the White House and Congress, VSA has the relationships to ensure that Torrance has access to leaders in both parties.

The following are biographical summaries of the team members of Van Scoyoc Associates David Haines, Associate Vice President, will serve as the team leader and a primary consultant for City of Torrance. Mr. Haines understands the needs of cities as he not only advocates for the City of Torrance, but also the California cities of lrvine, Rancho Cucamonga, Palo Alto, and Modesto on legislative initiatives, appropriations, competitive grants, and administrative actions.

Prior to joining VSA in2013, he spent almost five years working in the Senate and House of Representatives. After working almost two years with a Republican Congressman who was a senior Member of the House Ways and Means Committee, Mr. Haines served as Legislative Assistant to former Republican Senator, Kay Bailey Hutchison, a senior member of the Senate Appropriations Committee. He was the policy adviser on a variety of issues, including appropriations.

Mr. Haines works extensively with the municipal and county clients at VSA, including the City of Torance. During his nine years at VSA, he has worked with clients to successfully secure earmarks, carry their message to Capitol Hill, analyze legislation, draft letters of support for competitive grant applications, draft statements for hearings, and brief client board members.

Mr. Haines is a graduate of Texas A&M University with a B.A. in Communication and a certificate in Security Studies from the National Defense University.
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12 59
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Steve Pølmer, Vice President, works extensively with local governments and has worked with the City of Torrance for several years.

Mr. Palmer joined VSA in 1998 after having been confirmed by the Senate to be Assistant Secretary for Governmental Affairs at the Department of Transportation. Working with the Secretary and senior White House staff, he was called upon on to develop and implement wide-reaching legislative strategies for highway, rail, transit, aviation, and maritime legislation. During his five years as Assistant Secretary, he testified before the Congress and worked extensively with DOT operating agencies, as well as officials at the Office of Management and Budget and the White House. This broad range of experience has given Mr. Palmer a unique understanding of how the Executive Branch and Congress work and where decisions are made.

Mr. Palmer served ten years in senior staff positions on the Senate Committee on Commerce, Science, and Transportation, where he was staff director of two subcommittees, preceded by a year with the Senate Budget Committee. He came to Washington after being selected through a national competition to serve as a Presidential Management Fellow.

Mr. Palmer received his Bachelor of Arts in political science from Kalamazoo College in Michigan. He earned a Master of Public Affairs from the LBJ School of Public Affairs at the University of Texas at Austin.

Jim Crum, a Vice President at VSA, built his career around public infrastructure development related to federal programs and funding. He has experience working with the numerous federal agencies including the Corps of Engineers, Department of Homeland Security, FEMA, and the National Endowment of the Arts.

Mr. Crum worked for 23 years with the Army Corps of Engineers providing program infrastructure support for county and city project sponsors. In the South Pacific Division, he served as a Deputy Director of the Project Management Division, overseeing more than 75 federal projects from initial planning to project construction. During this career, he partnered with local cities and counties to identify and develop project funding opportunities. He has taken this foundation and now offers Congressional and agency strategies to align client needs with eligible programs, agency grants, and Congressional legislative strategies to support his clients' federal goals.

In 2001, he was assigned to the Senate Energy and Water Appropriations Subcommittee and helped develop the fiscal year 2002 Energy and Water Appropriations Bill identifying programs and projects that the federal government could support, and Congress could fund.

When President Bush created the Department of Homeland Security after the September 11,2001attacks, Mr. Crum was called on to work as Director of Infrastructure Recovery with Secretary Tom Ridge. He helped develop programs and federal policy to address issues involving federal infrastructure investment and protection of our nation's critical facilities.

Mr. Crum came to Van Scoyoc Associates in May 2007 to continue an expansion of the firm's public infrastructure practice and to contribute his experience with federal agencies and Congressional appropriations. He brings a specific experience in federal project development and has supported numerous government clients throughout the country.

Mr. Crum earned a bachelor's degree in Civil Engineering from Loyola Marymount University and his master's degree from Stanford University in Water Resources Planning. He is a registered civil engineer in Arizona.

VSA Proposed PIan for Torrance
Washington, D.C. has seen significant changes in advocacy in recent years. Securing federal funding or affecting legislation and regulations now requires an understanding of the environment and an ability to work with the Biden Administration, federal agency staff, and flexibility to work with the Congress no matter what party is in control. Your federal advocates need to understand every aspect of working with your congressional delegation, the leadership of congressional committees, and federal agency staff. They need to have the ability to access a Senator's office, understand program requirements, prepare detailed legislative submissions, and be aware of how policy proposals will affect the City, For these reasons, securing the federal resources needed to advance City of Torrance's priorities will require vigilance, expeftise, and a coordinated and sustained effort. During the next several years, there is an unprecedented amount of 13 60
federal funding that has been authorized through the Infrastructure Investment and Jobs Act. Securing these opportunities are based on both an agency program level of expertise but also a complementary legislative strategy that will support your eligibility and funding goals. VSA has the expertise needed to succeed in the current environment.

The City of Torance's proposed VSA team is very attuned to the City's priorities and well-positioned to continue to help define federal goals and objectives, develop strategies to achieve those objectives, and undertake the work necessary to be successful. Outlined below is the approach that VSA will take in assisting the City to secure federal project funding and policy initiatives.

Advocate
Through more than seven years of federal advocacy for the City, we understand many of the key issues facing Torrance and we hope to continue to work on the City's federal agenda. VSA will assist the City in developing and continuing the strong relations with the City's congressional delegation, congressional leaders, the Biden administration, and federal agencies.

Through our work with the City and other California clients, VSA has strong relationships with the offices of Senator Dianne Feinstein, Senator Alex Padilla, and Representatives Ted Lieu and Maxine Waters. We will provide liaison services as needed to the congressional committees to implement the City's legislative strategy. We will also reach out to other congressional offices in the broader California congressional delegation on issues of regional significance such as transportation, emergency response, veterans and the Armed Forces Day Parade, climate change, public safety, and housing.

VSA's principals also have extensive experience working with Executive Branch departments and agencies, having either worked at them in senior staff positions or with them to help clients resolve policy or regulatory issues. We know how to help the City navigate the policy, budgetary, and legislative processes to secure grants and address changes in regulations.

We have worked issues from the lowest levels of an agency through the Office of Management and Budget and the White House.

Deliverable: VSA will keep Representatives Waters and Lieu and the California Senators abreast of the City's funding and legislative priorities. In addition, VSA will help raise the City's profile among the congressional committees and federal agencies, making the City more competitive for grant funding and ensuring that legislation addresses the City's needs. We will work with the City leadership team to identify and aggressively pursue funding opportunities in the upcoming appropriations bills and the Infrastructure Investment and Jobs Act.

The proposed VSA team will advocate for a comprehensive set of issues on behalf of Torrance. Over the last seven years, VSA has advocated on behalf of the City of Torrance on issues such as transportation and infrastructure, stormwater and wastewater, COVID-19 response and recovery, public safety, Armed Forces Day, and community services.
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Transporta.tion ønd Infrastructør¿. VSA has actively sought funding for projects such as the Torrance Transit Park and Ride Regional Terminal, Torrance to Florence, and the funding for zero-emission battery-electric buses. We also strongly advocated for the City on the reauthorization of the FAST Act and continuation of the Highway Trust Fund.

Wqter. VSA has worked with the City and the Public Works Department to improve and create opportunities for the City regarding water projects. VSA has worked with the City's congressional delegation, Bureau of Reclamation, and the Environmental Protection Agency to try to identify funding opportunities for the City to address the Torrance Airport Storm Water Infiltration Project, the Anza Laferal On-Site Retrofit Project, the South High Storm Drain Channel, and Van Ness Well Field. After extensive work to address the stormwater basin at the Torrance Airport, City was able to secure almost $1 million for the project in fiscal year 2022 but there is still work to be done across the City.

COVID-I9 Response and Recovery. VSA will continue to advocate for funding to support the City's COVID-19 response and recovery. Recently, VSA's team blocked efforts to pull funding from the American Rescue Plan Act's State and Local Funding Coronavirus Fiscal Recovery Fund. The City of Torrance will receive over 524 million from the Fund and VSA will continue to protect any federal efforts to divert that funding. Furthermore, during the pandemic, VSA provided almost daily updates to the City on the constantly shifting federal landscape and response to COVID-19. 14 o
61 o Public Søfety. VSA will continue to advocate on various public safety issues for the City of Torrance.

VSA has worked with Torrance Police Department on issues ranging from Armed Forces Day to implementation of the City's Unmanned Aerial Vehicles (UAVs) program. As the City has continued to be a national leader on UAVs, the VSA team has worked with the Congress and the Department of Transportation to advance guidance for local governments and UAV usage. VSA has also advocated for issues such as improved training opportunities for fair and impartial training for Torrance PD. o Armed Forces Døy. As Torrance is one of the few cities nationwide sanctioned by the Department of Defense to honor our Armed Forces through an annual Armed Forces Day, VSA has had the privilege to support the City's efforts. VSA has advocated for military support, personnel, flyovers, and exhibits for the Armed Forces Day Parade and Celebration. Through our advocacy, we have worked with the United States Army, United States Marine Corps, and the United States Cost Guard to help facilitate communication and gamer congressional and Department of Defense support for Armed Forces Day.

While the Department of Defense has shifted effofts for Armed Forces Day to regional support, VSA's team is prepared to help with communication and other needs for the special event. o Community Services. As the City of Torrance continues to expand the City's farmers market, VSA worked with the City's Congressional delegation, the Senate Committee on Agriculture, and the Torrance Community Services Department to maintain and improve the Local Agriculture Market Program in the Farm Bill as House Republicans hoped to eliminate the language and program. VSA has also worked with the Appropriations Committees to help improve opportunities for the City to advance the Torrance Park Renovation and community walkways.

C ommunícatio n and Strate gic Intelligenc e
With the resources of 60 legislative experts who are working daily with the Congress and federal departments of agencies, VSA has the resources and commitment to provide up-to-the-minute information and analysis to City staff and elected officials. We will identify and define short and long-term funding trends well before they become apparent and identify the intersection of the City's priorities and federal opportunities. We will work with the City's congressional delegation and their staff, key authorizing committees, and officials at the federal departments and agencies to emphasize your budget and policy priorities, and in that context, help shape your legislative strategy.

Communication is critical to the success of any relationship. VSA prides itself on ensuring that the client has the most up- to-date information available and that opportunities and progress toward achieving them are well understood. VSA will continue communication with City staff, including regular emails and calls with the City Manager's Office. We are committed to visit the City of Torrance at least once each year to meet with the City Manager, Mayor, and Councilmembers to discuss the status of the City's federal goals and objectives, as well as what can be expected from the federal government during the next year. Additional visits are possible on a more targeted basis.

Deliverable: VSA will continue work with the City to draft and implement a federal advocacy and action plan VSA will prepare and submit regular reports on activities and meetings, as well as time-sensitive reports on federal activities that affect each part of this process. This will include summaries of congressional hearings, committee meetings, floor debates, regulatory and rulemaking actions, budgetary proposals, and third-party analysis of issues of concern. VSA will also draft legislation as needed, analyze relevant federal proposals, and prepare briefings and updates for dissemination to City elected officials and staff.

Strategíc Partnershíp s
VSA will work with the City to build and communicate local grassroots support for each project to demonstrate local needs and benefits. VSA will work with local partners to communicate their support of City of Torrance's priorities to the City's congressional delegation. VSA will also work to mobilize the support of regional and national coalitions. VSA currently coordinates with organizations such as the National League of Cities and U.S. Conference of Mayors.

Deliverable: VSA will advocate for City of Torrance's interests with relevant national organizations and other interested parties to ensure that the City's interests are reflected in the broader efforts of these associations.

VSA's activities with these partnerships will be reported as part of the regular updates to the City. a
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Coordínation of Washington, D.C. Lobby Trip
VSA will handle all aspects of the City's Washington, D.C. lobby trips, including possible organization of digital meetings as the COVID-19 pandemic continues to impact some in-person meetings. Prior to the City's arrival in Washington, D.C., VSA will prepare a list of potential meetings for City staff and elected officials to attend. Once the City has reviewed and approved the potential meeting list, VSA will schedule all meetings on Capitol Hill as well as with the federal agencies. Upon arrival in Washington, D.C., VSA will brief City officials prior to our meetings to ensure that the proper message and tone is conveyed in each meeting. We will attend all meetings and complete all follow-up items resulting from the meetings.

Deliverable: VSA will organize, schedule, and attend to all aspects of the City's federal advocacy trips, including potential digital advocacy meetings, and will accompany City officials to each meeting. While COVID- 19 has upended the traditional client visits over the last two years, VSA will also attend or digitally attend meetings with or on behalf of the City at federal offices or other locations, as appropriate. VSA will provide City elected officials and staff visiting Washington, D.C. with talking points, briefing materials, workspace, phone/fax, Internet/email, temporary storage, and access to ground transportation.

Grønt and Earmark Support
VSA is well-positioned to help the City navigate an environment in Washington, D.C. where federal agencies have discretion to award most of the available federal grant funds. We can help the City manage the policy, budgetary and legislative processes to secure grants. VSA is prepared to provide appropriate counsel about grant applications and to engage the support of congressional offices for the City's grant applications. We can also explore new initiatives with federal agencies, allowing the City to develop programs and projects consistent with federal objectives. Should the City submit a grant application and is unsuccessful, VSA can also ariange a debriefing with the respective federal agency to ascertain how the City can submit a more competitive application in the future. VSA is frequently in contact with grant- making agencies and we are often made aware of new funding opportunities before they are publicly released. VSA will share this information with the City.

An example of new funding that VSA will help the City pursue is the funding provided through the Infrastructure Investment and Jobs Act (IIJA), also know as the Bipartisan Infrastructure Law. IIJA represents a once in a generation federal investment of more than $1 trillion that crosses virtually every sector of our economy. During the next five years, IIJA will make available unprecedented levels of competitively awarded funding from a myriad of agencies throughout the federal government. VSA is closely tracking these opportunities. Coupled with analysis from the proposed team and firm-wide policy experts, VSA can provide a real-time competitive advantage to best position the City of Torrance - and its time and resources - to successfully compete for these federal funds. Identifying new IIJA grant opportunities that range from street improvements to environmental programs will utilize the VSA team's breadth and depth of knowledge with respect to federal funding. Our team will:
r Pulse our networks to ensure we are among the first to know about agency announcements; o Provide insight and analysis about overarching administration and agency objectives, the pace of funding opportunity announcements, eligibility, levels of funding, and match requirements; and o Monitor Congressional action and oversight for additional information about these opportunities.

Our knowledge of IIJA, network of contacts, federal experience, policy expertise, and analytical ability, will help the City identify opportunities and where the City is likely to be most competitive, Congressionally directed spending, or earmark spending, is another way to secure federal funding that Torrance and other municipalities utilized in fiscal year 2022 appropriations. We were proud to advise City officials on earmarks that will provide Torrance with almost $2 million to help address homelessness and stormwater needs. VSA is well-positioned to help the City pursue earmarks in fiscal year 2023 through Senators Feinstein and Padilla, as well as Representatives Waters and Lieu.

Deliverable: VSA will provide the City with a forecast of grant announcements allowing adequate time for consideration and developing grant capturing strategies. Additionally, VSA will provide support to the City on federal grant applications, including reviewing grant applications for appropriate references that will help increase their competitiveness and will work to secure congressional letters of support. VSA will also closely track new 16 a
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63 funding in the new Infrastructure Investment and Jobs Act to help the City pursue these new federal opportunities.

Furthermore, VSA will continue to work with the City to secure federal earmarks for City priorities such as the Van Ness Well Field Project or other funding needs.

Legislation and Reguløtíons Resedrch and Tracking
VSA will monitor all legislation and federal agency actions important to the City. Based on City priorities, VSA will track the progress of legislation and advocate the City's position on pending legislation, seeking to introduce, revise, or halt bills that adversely affect the City. Similar to the full engagement in the legislative process, VSA will monitor regulations and policies developed in the federal agencies. We will confer with agency officials to ensure that the City's concerns are addressed. We have drafted comments for our clients and otherwise influenced federal actions in such diverse matters as floodplain management, stormwater, law enforcement, emergency response and preparedness, transportation, airport noise, and the environment.

VSA will also provide research for City of Tonance on new or pending legislation, policies, and regulations that impact City of Torrance. Currently, VSA provides the City with regular research on federal bills, congressional hearings, regulations, and other research as requested by City officials.

Deliverable: VSA will research and monitor the status of all federal legislation and regulatory actions important to City of Torrance. VSA will send updates to the City when legislation or regulations that could impact the City is moving on Capitol Hill and report on meetings, we have had to influence these initiatives. We will draft and review letters, official comments, briefing papers, amendments, and legislative report language to address the City's concerns.
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Reports
VSA will prepare and submit regular reports on relevant activities, meetings, communications, and any other pertinent content pertaining to the City's legislative priorities, including services rendered. 17 64
Proposal Submittal (continued):

Vendor Name: Van Scovoc Associates- lnc-
List of specific amounts of project funding acquired:

Please provide specific information on the amount of funding secured for specific projects and/or legislation activity participated in within a two year timeframe, from January 1,2017-present. (Please attach additional sheets if more space is needed.)
Please see attachecJ-
18 65
Attøchment: F unding Acquisition
List of specific amounts of projects funding acquired:

Please provide specific information on the amount of funding secured for specific projects and/or legislation activity participated in within a two year timeframe, from January 1,2017- present.

The VSA team has extensive experience assisting cities, counties, and public agencies to secure federal funding, helping them think outside the box to address policy and regulatory issues before Congress and the Executive Branch. These are examples of federal competitive grants and earmarks that VSA helped to secure over the last five years.

City of Torrance. VSA helped the City secure almost $2,000,000 through two earmarks in FY 2022 appropriations for the Torrance Airport Storm Water Basin project and the Torrance Homelessness Response project. VSA has also advised the City and Torrance Transit on securing funding for new buses. Recently, the Federal Transit Administration announced that Torrance Transit would receive $6,280,000 through the Bus and Bus Facility program to purchase zero-emission battery-electric buses. Additionally, VSA successfully advocated for two grants from the Department of Justice under the Byrne Memorial Justice Assistance Grant program for over $30,000. VSA also helped the City secure $115,513 in funding through a grant for the Torrance Certified Farmers' Market through USDA's Farmers' Market Promotion Program. Furthermore, VSA advocated extensively for COVID relief funding for the City throughout the pandemic, including through the American Rescue Plan Act's State and Local Funding Coronavirus Fiscal Recovery Fund. The City of Torrance will receive over $24 million from the Fund.

City of East Point, Georgia. ln2017 , we were successful in securing more than $37,000 for the City to expand their body-worn cameras program. In addition, we helped the City receive an Edward Byrne Memorial Justice Assistance Grant which helped to support the City's criminal justice programs.

City of Tempe, Arizona. ln2017, VSA successfully advocated for $75 million for the City's Streetcar project from the Department of Transportation and the appropriations by Congress. VSA also helped the City secure $700,000 in 2017 for the City's smart policing initiative.

City of Palo Alto, California. VSA worked with the Army Corps of Engineers on the allocation of funds for the FY 2018 Workplan and we were able to secure $646,000 for the San Francisquito Creek project. This enabled the advancement of the feasibility study phase of the project.

City of Modesto, California. VSA helped the City of Modesto, CA secure $500,000 in the FY 2022 appropriations bill for their Camp2Home project. The project is a comprehensive pilot response to homelessness that includes moving homeless into employment and permanent housing.

Washington County, Oregon. In September 2018, VSA advocated on behalf Washington County and helped the County to secure three grants totaling more than $2.9 million from the Bureau of Justice Assistance at the Department of Justice.

These were for Drug Courts and the Sexual Assault Kit Initiative.

San Diego County, California. In2017, VSA helped San Diego County secure more than $484,000 from the Department of Justice for its Smart Prosecution Program, as well as $218,000 for County's Sheriff Department's Capacity Enhancement and Backlog Reduction Program.

Orange County, California. VSA helped the County of Orange, CA secure $7,000,000 in the FY 2022 appropriations bills for the County's Be Well South project and a Coordinated Reentry Center. The Be Well project will establish a wellness campus to deliver coordinated behavioral health services to all Orange County residents, regardless of payor.

The Coordinated Reentry Center will provide post-custody behavioral health services, residential treatment programs, public assistance support, job skills training/placement, basic needs classes, and linkages to additional community-based 19 66
support programs to facilitate reintegration back into the local community. We also helped the County to secure an agreement with Congress and Corps of Engineers that has provided hundreds of millions of dollars for the Santa Ana River Mainstem flood control project.

Sonoma-Marin Area Rail Transit. VSA worked with the Trump Administration, which awarded $20 million in 2018 for a two-mile extension of the SMART rail line. VSA also helped SMART secure a $5,000,000 grant from DOT for the installation of positive train control along its 43-mile operational segment.

Dallas Area Rapid Transit. VSA has advocated for DART for over 20 years. In 2018, we helped DART secure a $9.5 million grant from DOT for the installation of positive train control. Late in 2018, VSA successfully helped DART secure approval of a $908 million Railroad Rehabilitation and Improvement Financing loan for the Cotton Belt commuter rail line. In FY 2022 appropriations, VSA helped DART secure $833,000 for smart bus technologies. 20 67
Proposal Submittal (continued)
Vendor Name: Van Scovoe Assoeiales, lnr:

References:

References from public agencies are preferred. Don't include the City of Torrance as a reference for this RFP.
1 Name of Company/Agency City of Rancho Cucamonga, CA
Street Address: 10500 Civic Center Drive
City:

State, Zip Code
Rancho Cucamonga, CA 91730
What Product/Service did you provide
to this Company/Agency?
Full Service Federal Government
Relations
Name of Person to Contact Michael Parmer
Phone Number of Contact (eoe) 477-2700
Email Address of Contact: Michael. Parmer@ citvof rc. us 2 Name of Company/Agency: City of Palo Alto, CA
Street Address: 250 Hamilton Avenue
City, State Zip Code: Palo Alto, CA 94301
What Product/Service did you provide
to this Company/Agency?
Full Service Federal Government
Relations
Name of Person to Contact Chantal Gaines
Phone Number of Contact: (650) 32e-2572
Email .Address of Contact: ch antal. oa¡ nes @ citvof oaloalto. oro 3 Name of Company/Agency: County of Sonoma, CA
Street Address: 575 Administration Drive, Suite 104A
City, State Zip Code: Santa Rosa, CA 95403
What Product/Service did you provide
to this Company/Agency?
Federal Government Relations
Name of Person to Contact Marissa Montenegro
Phone Number of Contact (707\ 565-3771
Email Address of Contact: Marissa. Monteneqro @ sonoma- countv.oro
21 68
Proposal Submittal (continued) :

Vendor Name: Van Scovoc Associates. lnc.

RFP Scope of Work Questions lndicate what page in your
proposal you have answered
this question.

Did you include original and 6 copies of your RFP Submittal? X Yes n ¡¡o Did you include a signed Affidavit Form with your RFP Submittal? I Yes n ¡lo Please identify the page number within this RFP for the following topics:
activities
pertinent to the City
Proposer
programs, grants, or other funding applications for the City City
assist in funding City projects.
legislative initiatives

Page 17 ends

Page 5 ends

Page 15 ends

Page 17 ends

Page14-16 of our submittal.

Page 17 ends

Page 5 ends

Page 17 ends

Did you attach additional sheets to answer the Background and Recent Experience with Similar Projects information on page
-
of this RFP? I Yes n ¡lo
Page _ of our submittal
Did you complete a project proposal as described in the Technical Requirements?
X Yes n r,lo
22 69
Did you include all addenda if any issued by the City? [YesnNo Did you include resumes of no more than three (3) qualified candidates? Xlves n ¡lo Page _ of our submittal.

Did you include References? I Yes n ¡lo
Page _ of our submittal
Are your Wage Rates (Non-Prevailing) lncluded? n Yes E tlo Page _ of our submittal.

Have you included Proposed Alternative Language to City's Pro Forma Consulting Services Agreement (if applicable)
n Yes X l,lo
Page _ of our submittal
23 70
Proposal Submittal (continued) :

Vendor Name: Van Scovoc Associates. lnc.

RFP Scope of Work Questions
Please indicate which of the following services you are submitting a Proposalfor:

FULL SERVICES for State Legislation
AS-NEEDED SERVICES for State Legislation
FULL SERVICES for Federal Legislation
AS-NEEDED SERVICES for Federal Legislation
_ Yes _X_ No
_ Yes _X_ No
X Yes_No
Yes X No
Please indicate if you are in compliance with the Federal Transit Administration (FTA) Requirements included in this RFP. ! Yes, we are in compliance
and have filled at the forms
attached to this RFP
n No, we are not in
compliance
Not Applicable per
Addendum #1
Price proposal submittal to complete the work described in this RFP, including all applicable fees. (ltemized Below in Pages 24 - 25) FULL SERVICES for State Legislation
AS-NEEDED SERVICES for State Legislation
FULL SERVICES for Federal Legislation
AS-NEEDED SERVICES for Federal Legislation
$ Not Applicable
$ l,,lot Applicable
$54,000 annual
$ trlot Applicable
24 71
Price Proposal- FULL SERVICES for State Legislation
ln accordance with your "Request for Proposal", the following price proposal is submitted to the City of Torrance. We understand that our price submittal is a not to exceed amount and that if we are selected to enter into negotiations with the City the pricing may be adjusted down unless additional services are requested and pricinq will be negotiated and adiusted accordingly.

Category Description
(Vendor must attached a full description for each category explaining what they are proposing) All services must be itemized. Do not bundle.

Proposal Not to Exceed
Amount by Category Description
$
$
$
$
$
$
$
Total Amount for Project $o
Price Proposal- AS-NEEDED SERVICES for State Legislation ln accordance with your "Request for Proposal", the following price proposal is submitted to the City of Torrance. We understand that our price submittal is a not to exceed amount and that if we are selected to enter into negotiations with the City the pricing may be adjusted down unless additional services are requested and pricing will be negotiated and adjusted accordingly Category Description
(Vendor must attached a full description for each category explaining what they are proposing) All services must be itemized. Do not bundle.

Proposal Not to Exceed
Amount by Category Description
$
$
$
$
$
$
$
Total Amount for Project $o
25 72
Price Proposal- FULL SERVICES for Federal Leqislation
ln accordance with your "Request for Proposal", the following price proposal is submitted to the City of Torrance. We understand that our price submittal is a not to exceed amount and that if we are selected to enter into negotiations with the City the pricing may be adjusted down unless additional services are requested and pricinq will be neqotiated and adiusted accordinqlv.

Category Description
(Vendor must attached a full description for each category explaining what they are proposing) All services must be itemized. Do not bundle.

Proposal Not to Exceed
Amount by Category Description
Full Service for Federal Government Consulting Services $4,500/month $
$
$
$
$
$
Total Amount for Project $s4,ooo/year
Price Proposal- AS-NEEDED SERVICES for Federal Leqislation ln accordance with your "Request for Proposal", the following price proposal is submitted to the City of Torrance. We understand that our price submittal is a not to exceed amount and that if we are selected to enter into negotiations with the City the pricing may be adjusted down unless additional services are requested and pricinq will be neqotiated and adiusted accordinqlv.

Category Description
(Vendor must attached a full description for each category explaining what they are proposing) All services must be itemized. Do not bundle.

Proposal Not to Exceed
Amount by Category Description
$
$
$
$
$
$
$
Total Amount for Project $
26 73
STAÏE OF CALIFORNIA

COUNTY OF LOS ANGELES
H. Stewart Van Scovoc being first duly sworn deposes and says:

1. That he/she is the Chairman, Founder, and CEO of Van Scovoc Associa . lnc. (ïitle of Office) (Name of Company)
Hereinafter called "proposer", who has submitted to the City of Torrance a proposal for RFP to Provide Governmenf acv Services IRFP 82022-15\
(Title of RFP)
That the proposal is genuine; that all statements of fact in the proposal are true; ATTACHMENT 1

PROPOSER'S AFFIDAVIT
2 3. That the proposal was not made in the interest or behalf of any person, partnership, company, association, organization or corporation not named or disclosed;

6. That the Proposer has not accepted any proposal from any subcontractor or materialman through any proposal depository, the bylaws, rules or regulations of which prohibit or prevent the Proposer from considering any proposal from any subcontractor or material man, which is not processed through that proposal depository, or which prevent any subcontractor or materialman from proposing to any contractor who does not use the facilities of or accept proposals from or through such proposal depository;

8. That the Proposer has not been debarred from participation in any State or Federal works project.

Dated this 17th day of h 2022.

I/
(Proposer Signature)
Chairman. Founder. and CEO
(Title)
27 74

Torrance City CouncilJuly 8, 2025

Torrance City Council
July 8, 2025