10B
Date: October 7, 2025
To: Honorable Mayor and Members of the City Council
From: Aram Chaparyan, City Manager
By: Carlos Huizar, Management Associate | [email protected] Subject: City Manager – Discuss and Provide Direction on Request for Subsidy of Rental Fees for Use of the Toyota Meeting Hall and James Armstrong Theatre for World War II Camp Memorial Fundraising Event. Expenditure: $1,200 (General Fund).
RECOMMENDATION
Recommendation of the City Manager that City Council discuss and provide direction on a request for subsidy of rental fees for use of the Toyota Meeting Hall and James Armstrong Theatre for a World War II Camp Memorial Fundraising Event to be held on October 15, 2025.
FUNDING
Funding is available in City Council’s fiscal year 2025-26 operating budget.
DISCUSSION
On May 6, 2025, Councilmember Jon Kaji received concurrence from the City Council to direct staff to prepare an agenda item for consideration of a subsidy request to waive or significantly reduce rental fees for the upcoming World War II Camp Memorial Fundraising Event.
The event, scheduled for October 15, 2025, will be held at the James Armstrong Theatre (JAT) and the Toyota Meeting Hall, both part of the Torrance Cultural Arts Center. The fundraiser is being organized by a local non-profit organization dedicated to developing a World War II Camp Wall Memorial in Torrance.
The primary purpose of the event is to raise funds and community awareness for the upcoming memorial project, which will honor and preserve the history of World War II incarceration camps, where thousands of Japanese Americans and others were forcibly relocated and detained during the war. The memorial will serve as a place of reflection, education, and remembrance for future generations.
1 City Council
October 7, 2025
6 8
2 The total estimated costs to host the event are outlined below. These expenses include facility rental, staffing, insurance, and related operational needs.
Expense Category Amount
Facility Staffing (setup, teardown, cleanup,
event management, police coverage)
$1,710.00
Insurance $187.00
Alcohol Deposit $500.00
Ticketing Fees $40.00
James Armstrong Theatre Staffing $2,700.00
Total Estimated Cost $5,137.00
Payments Received to Date:
Payment Type
Facility/Labor Deposits Paid ($1,500.00)
Second Payment (received 9/2/25) ($2,437.00)
Total Paid ($3,937.00)
Outstanding Balance $1,200.00
The total cost of hosting the event is $5,137.00 , with $3,937.00 already paid by the organizers, leaving an outstanding balance of $1,200.00 .
Staff is seeking Council direction on whether to either waive or significantly subsidize the rental fees for this event.
ATTACHMENT
1. Torrance Cultural Arts Center – Event Confirmation
2 Torrance Cultural Arts Center
Event Confirmation
Event Name:
World War II Camp Wall
Booking #:
12640
Event Status:
CONFIRMED
Contact:
Hayata, Nancy
Client Name:
World War II Camp Wall
Phone #:
310-993-0894
Email Address:
[email protected]
Wednesday, October 15, 2025
Location: TOYOTA MEETING HALL
Starts - Ends
Description
Attendance
Status
Charge
3:00 PM-12:00 AM
World War II Camp Wall - Reception
250
CONFIRMED
$0.00
$1,071.00
subsidized
Operations
Description/Itinerary Item
Location
Hours
Quantity
Charge
Total
Event Manager - 2024/2025
TOYOTA MEETING HALL
9 1
$42.00
$378.00
538009
C0020/9hrs.
Setup, Teardown & Cleaning -
Standard - 2024/2025
TOYOTA MEETING HALL
1 1
$340.00
$340.00
Police
Description/Itinerary Item
Location
Hours
Quantity
Charge
Total
Security (Alcohol) 2024/2025
TOYOTA MEETING HALL
4 2
$124.00
$992.00
7PM
-
11PM
Service
in
the
Toyota
Meeting
Hall
Location: TOYOTA MEETING HALL KITCHEN
Starts - Ends
Description
Attendance
Status
Charge
3:00 PM-12:00 AM
World War II Camp Wall
10 CONFIRMED
$0.00
$84.00
subsidized
Location: JAMES ARMSTRONG THEATRE
Starts - Ends
Description
Attendance
Status
Charge
4:00 PM-9:00 PM
World War II Camp Wall
0 CONFIRMED
$0.00
SEATING: Theatre TABLE: None (502)
Time
Includes:
Tech
Rehearsal
and
Show
Time
-
If
additional
time
is
needed,
please
notify
staff.
Additional
subsidy
would
apply.
$485.00
subsidized
Alcohol Deposit
Description
Quantity
Charge
Total
Alcohol Deposit
1 $500.00
$500.00
FACILITY DEPOSIT
Description
Quantity
Charge
Total
Facility Deposit
2 $500.00
$1,000.00
JAT
&
TMH
INSURANCE
Description
Quantity
Charge
Total
Alcohol Beverage Insurance
1 $65.00
$65.00
General Liability Insurance Policy - $122.00
1 $122.00
$122.00
Thursday, September 11, 2025 8:14 AM
Event Confirmation
3 ATTACHMENT 1
Torrance Cultural Arts Center
Event Confirmation
INSURANCE
Description
Quantity
Charge
Total
Alliant
Insurance
Services,
Inc.
JAT
&
TMH
Labor Deposit
Description
Quantity
Charge
Total
Labor Deposit
1 $500.00
$500.00
Miscellaneous
Description
Quantity
Charge
Total
Miscellaneous - JAT
1 $0.00
$0.00
Labor
fees
are
approx.
$300.00
per
hour
and
include:
House
Manager,
Stage
Manager,
Sound
and
Lighting
Technician,
and
Box
Office
Staff.
Please
contact
the
Technical
Director,
Eric
Wood
at
310.781.7176
or
via
at
for
a
labor
estimate.
Theatre
labor
is
billed
after
the
event.
24/25
Ticket Printing
1 $40.00
$40.00
1 performance
Operations:
$718.00
Police:
$992.00
Staffing Total:
$1,710.00
Alcohol Deposit:
$500.00
FACILITY DEPOSIT:
$1,000.00
INSURANCE:
$187.00
Labor Deposit:
$500.00
Other Charges:
$40.00
Miscellaneous Total:
$2,227.00
Subtotal:
$3,937.00
Total:
$3,937.00
Payments/Credits:
($3,937.00)
Balance:
$0.00
Thursday, September 11, 2025 8:14 AM
Event Confirmation
4