10B
Date: October 7, 2025
To: Honorable Mayor and Members of the City Council
From: Aram Chaparyan, City Manager
By: Carlos Huizar, Management Associate | [email protected] Subject: Supplemental Material #1 for Agenda Item 10B
DISCUSSION
Subsequent to the preparation of the original staff report, staff learned that Mayor Chen had previously allocated $2,000 from his Fiscal Year 2024-25 Event Subsidy Budget in support of the World War II Camp Memorial Fundraising Event to be held on October 15, 2025, at the James Armstrong Theatre and Toyota Meeting Hall.
This allocation has been completed and processed, and may be applied toward the event’s total facility rental and staffing costs. As outlined in the original report, the total estimated cost to host the event is $5,137, of which $3,937 has already been pai d by the organizers, leaving an outstanding balance of $1,200. The Mayor’s $2,000 subsidy exceeds this remaining balance and therefore fully offsets all outstanding rental fees associated with the event.
Given this completed allocation, the City Council may consider whether to provide an additional reimbursement or fee waiver beyond the Mayor’s contribution, should the Council wish to offer further support for the event.
There is no additional impact to the General Fund, as the $2,000 allocation has already been disbursed from the Mayor’s existing Fiscal Year 2024-25 Event Subsidy Budget.
Expense Category Amount
Facility Staffing (setup, teardown, cleanup, event management, police coverage)
$1,710.00
Insurance $ 187.00
Alcohol Deposit $ 500.00
Ticketing Fees $ 40.00
James Armstrong Theatre Staffing $2,700.00
Total Estimated Cost $5,137.00
Payments Received to Date:
Payment Type Amount
Facility/Labor Deposits Paid ($1,500.00)
Second Payment (received 9/2/25) ($2,437.00)
Total Paid ($3,937.00)
Outstanding Balance $1,200.00
Mayor’s Facility Rental Subsidy Allocation ($2,000.00)
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