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Date: June 23, 2026
To: Honorable Mayor and Members of the City Council
From: Robert Dunn, Chief of Police
By: John Newman, Police Services Supervisor | [email protected] Subject: Police – Approve Second Amendment to Contract Services Agreement for Crossing Guard Services. Expenditure: $410,112 (General Fund).
RECOMMENDATION
Recommendation of the Chief of Police that City Council approve a second amendment to the contract services agreement with All City Management Services, Inc. (ACMS) (C2023-134), in the amount of $410,112, for a new not-to-exceed amount of $1,504,167, for crossing guard services and to exercise an option to extend the term for a one-year (1) period through June 30, 2027.
FUNDING
Funding is anticipated to be available in the fiscal year 2026-27 General Fund Police Department operating budget.
DISCUSSION
The Torrance Police Department (TPD) oversee the City’s Crossing Guard Program, which ensures pedestrian safety at designated elementary school intersections within the Torrance Unified School District (TUSD). Currently, 32 intersections have been identified as requiring crossing guard coverage during morning arrival and afternoon dismissal periods to promote the safety of students walking to and from school.
Historically, these positions were staffed by part-time City employees. However, due to ongoing recruitment and retention challenges, the City entered into a service agreement with All City Management Services (ACMS) to supplement staffing. ACMS provides full-service management, including recruitment, background checks, training, scheduling, and supervision.
The current Agreement (C2023-134) became effective in 2023 and remains in force through June 30, 2026, with two optional one-year term extensions available at the City’s discretion.
Current Program Status
As of this reporting period, the Crossing Guard Program includes 16 regularly scheduled guards covering 32 posts. Of these, one guard is on extended medical leave with no anticipated return date. ACMS currently provides coverage for 17 posts per week, not including coverage for sick calls or approved leave.
1 City Council
June 23, 2026
During the first nine weeks of the 2025-2026 school year, a total of 2,500 shifts were covered as follows:
Coverage Source Number of Shifts
ACMS 1,352
City Crossing Guards 1,092
TPD Personnel 42
Uncovered 14
Recruitment Challenges
Recruiting and retaining qualified crossing guards continues to be a significant challenge. Data from June 2021 to present indicates that only 30% of applicants schedule an interview, and of those, 62% attend. Ultimately, the hiring rate is 1.45% of total applicants.
Recruitment Category Data
Application Filing Period 6/2021 - Present
Total Applications 274
Scheduled Interviews 84
Completed Interviews 52
No Shows 32
Not Passed 3
On Eligibility List 48
Number Hired 4
During the same timeframe, 11 guards have separated from the program, and two guards have transitioned from regular to substitute status.
Given the City’s ongoing recruitment difficulties and the continued need to ensure student safety at school crossings, staff recommends exercising a one-year contract extension with ACMS. The company has demonstrated reliability, flexibility, and the ability to fill coverage gaps as City staffing fluctuates.
This extension would allow uninterrupted service through the 2026-2027 school year, ensuring adequate coverage while the City continues to evaluate long-term staffing strategies.
Extending the agreement with ACMS will ensure continued operational stability and pedestrian safety at all designated school crossings. The partnership has proven essential in maintaining service levels despite local recruitment challenges.
ATTACHMENTS
1. Second Amendment to the Contract Services Agreement No. C2023-134
2. First Amendment to the Contract Services Agreement No. C2023-134 2 3
ATTACHMENT 1
4 Docusign Envelope ID: DE27FBC0-A7DE-856A-816B-41 F62E39C535
FIRST AMENDMENT TO CONTRACTOR SERVICES AGREEMENT
(C2023-134)
This First Amendment to Contractor Services Agreement C2023-134 ("First Amendment") is made effective as of May 5, 2026 (the "Effective Date"), by and between the CITY OF TORRANCE ("CITY"), a municipal corporation, and All City Management Services, Inc., a Corporation ("CONTRACTOR").
RECITALS:
A. The CITY previously circulated a Request for Proposal ("RFP") for Supplemental Crossing Guard Services, RFP No. B2023-30 (the "RFP").
B. CONTRACTOR submitted a Proposal in response to the RFP. In its Proposal, the CONTRACTOR represented that it was qualified to perform those services requested in the RFP. Based upon its review of all Proposals submitted in response to the RFP, the CITY awarded the Agreement to CONTRACTOR.
C. On September 18, 2023, CITY and CONTRACTOR entered into Contractor Services Agreement C2023-134 (the "Agreement"), to perform those services in an amount not to exceed $982,296, through June 30, 2026.
D. The CITY is satisfied with the level of service provided by CONTRACTOR and now wishes to enter into this First Amendment to increase the amount of the Agreement by $111,759 for a not to exceed sum of $1,094,055 through June 30, 2026.
AGREEMENT:
1. Paragraph 3 "COMPENSATION" is amended to read in its entirety as follows:
"3. COMPENSATION
A. CONTRACTOR's Fee.
For services rendered pursuant to this Agreement, CONTRACTOR will be paid in accordance with the Compensation Schedule set forth in the Proposal, provided, however, that in no event will the total amount of the money paid CONTRACTOR, for services initially contemplated by this Agreement, exceed the sum of $1,094,055 ("Agreement Sum"), unless otherwise first approved in writing by CITY."
3. In all other respects, the Agre-emen't between the CITY and CONTRACTOR is ratified and reaffirmed as amended and remains in full force and effect. c-,
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5 ATTACHMENT 2
Docusign Envelope ID: DE27FBC0-A7DE-856A-816B-41 F62E39C535
CITY OF TORRANCE,
a municipal corporation
Slgnod by:
By: --::-- ----"=J.1--tt,Ma~m!Ol:l'!El':::i,11,11-,:;,~.:--C'._.,\µA,--- George K. hen, Mayor
ATTEST:
IESlgned by:
By: _ _,L._R,.,,.0~ .... ~~-o:- ~ .... 2 ~-e~-1,.,,_P_o_ir_ie_r __ Rebecca Poirier, MMC
City Clerk
APPROVED AS TO FORM
PATRICK Q. SULLIVAN
City Attorney
By: (]s:~~ b~~
Jeanne~tilari~ 't(~ Litvin
Deputy City Attorney
ALL CITY MANAGEMENT
a Corporation
[!Signed by:
By: ~FM-Wd1
Deme~~~
1 "f?~f:Wi11
Corporate Secretary
6 Docusign Envelope ID: DE27FBC0-A7D E-856A-816B-41 F62E39C535 All City Management Services Inc.
Client Worksheet 2025-2026
Department: 1064056
BiJJing Rate for 2025-2026:
KEY:
Traditional Calendar:
$ 34.24
City of Torrance Police Department
3300 Civic Center Drive
Torrance, CA 90503
For sites with no regularly scheduled early release days, use 180 regular days SHes wilh traditional calendar:
68 48 $34.24 $) 11,759.36
I 7 Sites at 4.00 hrs per day Total Hrs/day X days/yr X Hour ly Billing Rate ApriJ 6, 2026 - June 11, 2026
TOT AL PROJECTED HOURS 3,264.00 TOTAL ANNUAL PROJECTED COST $111,759.36 7 Certjfl,cat& Of CoITIJ)letion
Envelope Id: DE27FBC0-A7DE-856A-816B-41 F62E39C535
Subject: Complete with Docusign: C2023-134 All City Management Services, Inc Amend #1.pdl Source Envelope:
Document Pages: 3
Certificate Pages: 6
AutoNav: Enabled
Envelopeld Stamping: Enabled
Signatures: 4
Initials: 0
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
. ecord Tracking
Status: Original
5/26/2026 3:22:05 PM
Signer Eve:nts
------------Demetra Farwell
[email protected]
Corporate Secretary
All City Management Services, Inc
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 5/26/2026 5:27:57 PM
ID: 92aa856f-02ed-4a42-851c-d420c19f0e22
Company Name: City of Torrance CA
J.K. Litvin
J [email protected]
Deputy City Altorney Ill
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 5/26/2026 5:36:43 PM
ID: 2396beae-4dcd-45a5-9182-9b8b5b92f792
Company Name: City of Torrance CA
George K. Chen
[email protected]
Mayor, City of Torrance
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 5/26/2026 6:20:59 PM
ID: 137f4afb-8d79-423f-b519-ffe14d2941 a6
Company Name: City of Torrance CA
Holder: Sonia Delgado
[email protected]
Signature Adoption: Pre-selected Style
Using IP Address:
2603:8000:1 c00:3fc0:8c65:1 c25:461 e:753e
Signed using mobile
Signature Adoption: Pre-selected Style
Using IP Address: 204.145.129.190
Signature Adoption: Pre-selected Style
Using IP Address: 204.145.129.190
Status: Completed
Envelope Originator:
Sonia Delgado
3031 Torrance Blvd
Torrance, CA 90503
[email protected]
IP Address: 204.145.129.190
Location: DocuSign
Odocusign
T mesfamp
-----·--------Sent: 5/26/2026 3:25:47 PM
Viewed: 5/26/2026 5:27:57 PM
Signed: 5/26/2026 5:28:29 PM
Sent: 5/26/2026 5:28:31 PM
Viewed: 5/26/2026 5:36:43 PM
Signed: 5/26/2026 5:37:00 PM
Sent: 5/26/2026 5:37:02 PM
Viewed: 5/26/2026 6:20:59 PM
Signed: 5/26/2026 6:21 :30 PM
8 igner Events
Rebecca Poirier
[email protected]
City Clerk
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 5/27/2026 6:47:19 AM
ID: b3 755144-31bf-4de8-8268-9a07 4e 171 b82
Company Name: City of Torrance CA
n Person Signer Eve.fits
ditor 0elivery Ev.ants
t9ent Delivery Events
ntermedlary Delivery Events
Certified Oeliver,y Events
Signature
~
SIQu,.b,c
Rebecca Poirier
or1w 56ern 1C42A .
Signature Adoption: Pre-selected Style
Using IP Address:
2603:8001 :8a00:2f54:8a4c:2196:68a1 :9871
Signed using mobile
Signature
SfahJs
Status
Status
Status
Timestamp
Sent: 5/26/2026 6:21 :31 PM
Viewed: 5/27/2026 6:47:19 AM
Signed : 5/27/2026 6:47:32 AM
Trmestamp
Tlmestamp
lilmestam
Timestamp
Tlmestam
Carbo__n Copy Events Status Ttmestamp
---~~----------:::::=======~-----Le a on n a DeWitt COPIED Sent: 5/27/2026 6:47:34 AM ldewitt@torranceca .gov
Sr. Business Manager
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Theresa Yniguez
[email protected]
Deputy City Clerk I
City of Torrance
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Sonia Delgado
[email protected]
Deputy City Clerk
City of Torranc e
Security Level: Email, Account Authentic ation
(None)
Electronic Record and Signature Disclosure:
Not Offered via Docusign
nvelape Summary Events
Envelope Sent
Certified Delivered
Signing Complete
COPIED
COPIED
Signature
Status
Hashed/Encrypted
Security Checked
Security Checked
Sent: 5/27/2026 6:47:34 AM
Sent: 5/27/2026 6:47:35 AM
Tlmestal]lp --------------
Timestamp
Timestamps
-------------5/26/2026 3:25:48 PM
5/27/2026 6:47:19 AM
5/27/2026 6:47:32 AM
9 Fnvelope $ummary Events
Completed
Rayment Events
Status
Security Checked
Status
-----~~-~ liimestarnps
5/2712026 6:47:35 AM
Tim.estamps
~le~tronic Record and SlfJJ1ature•Disclos_1.1_re_.~~--------.:-~------------------.__ ___ ____._. 10 Electroni c Record and Signatur e Disclosure created on: 5/2/2023 12:32:32 PM Parties agreed to: Demetra Farwell, J.K. Litvin, Georg e K. Chen, Rebecca Poirier
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