8C
Date: July 14, 2026
To: Honorable Mayor and Members of the City Council
From: Aram Chaparyan, City Manager
By: Jamie Le, Assistant to the City Manager | [email protected] Subject: City Manager – Approve Side Letter Agreements Between Management and Represented City of Torrance Employee Groups Regarding FIFA World Cup Overtime Assignments. Expenditure: Approximately $94,000. (General Fund)
RECOMMENDATION
Recommendation of the City Manager that City Council:
1. Approve Side Letter Agreement between Torrance City Employees Association (TCEA) and Management Regarding FIFA World Cup Overtime Assignments; and
2. Approve Side Letter Agreement between Torrance Municipal Employees AFSCME Local 1117 (TME -AFSCME) and Management Regarding FIFA World Cup Overtime Assignments; and
3. Approve Side Letter Agreement between Torrance Police Commanders Associations (TPCA) and Management Regarding FIFA World Cup Overtime Assignments; and
4. Approve Side Letter Agreement between Torrance Professional and Supervisory Association (TPSA) and Management Regarding FIFA World Cup Overtime Assignments.
FUNDING
Funding is available in the Fiscal Year 2025-26 and Fiscal Year 2026-27 General Fund Operating Fund Budget.
DISCUSSION
Management and the various employee groups have produced "side letter'' agreements to address issues that come up in between contract negotiations. A side letter is an agreement between an employer and union that typically: (1) modifies, clarifies, or inte rprets an existing provision in an MOU; or (2) addresses issues of interest to the parties that are not otherwise covered by the MOU. Such agreements need to be approved by City Council in open session.
This is particularly important if the side letter agr eement pertains to potential PERSable income (i.e. salary adjustment) and Premiums.
As such, Staff requests the formal approval by City Council of the following side letter agreements:
1. Side Letter Agreement between Torrance City Employees Association (TCEA) and Management Regarding FIFA World Cup Double-Time Assignments
1 City Council
July 14, 2026
2. Side Letter Agreement between Torrance Municipal Employees AFSCME Local 1117 (TME-AFSCME) and Management Regarding FIFA World Cup Double-Time Assignments
3. Side Letter Agreement between Torrance Police Commanders Associations (TPCA) and Management Regarding FIFA World Cup Voluntary Double-Time Assignments
4. Side Letter Agreement between Torrance Professional and Supervisory Association (TPSA) and Management Regarding FIFA World Cup Double-Time Assignments
ATTACHMENTS
1. Side Letter Agreement between Torrance City Employees Association (TCEA) and Management Regarding FIFA World Cup Double-Time Assignments
2. Side Letter Agreement between Torrance Municipal Employees AFSCME Local 1117 (TME-AFSCME) and Management Regarding FIFA World Cup Double-Time Assignments
3. Side Letter Agreement between Torrance Police Commanders Associations (TPCA) and Management Regarding FIFA World Cup Voluntary Double-Time Assignments
4. Side Letter Agreement between Torrance Professional and Supervisory Association (TPSA) and Management Regarding FIFA World Cup Double-Time Assignments 2 July 14, 2026
TO: Rebecca Poirier, City Clerk
FROM: Jamie Le, Assistant to the City Manager
RE: MANAGEMENT AND TORRANCE CITY EMPLOYEES ASSOCIATION (TCEA)
LETTER OF AGREEMENT FIFA WORLD CUP DOUBLE-TIME
Management and Torrance City Employees Association met and have reached agreement as noted on the attached document. Section 14.8.14 b if the Torrance Municipal Code reads:
“If agreement is reached by management and a recognized employee organization or recognized employee organizations, on matters subject to approval by the City Council, they shall jointly prepare written and signed memorandum of such understanding and present it to the City Council for determination. If agreement is reached on matters not subject to approval by the City Council, those conferring shall jointly prepare a written and signed memorandum of such agreement which shall be filed with the City Clerk."
Pursuant to the last sentence of the above paragraph, the City Manager's Office is filing the attached agreement with your office.
Management TCEA
/s/ Robert Dunn __/s/ Tracey Gowdy __________
_/s/ Jamie Le_________________
3 ATTACHMENT 1
Joint Agreement between the City of Torrance and Torrance City Employees Association (TCEA)
TCEA and representatives of Management (“City”) have met and conferred regarding the FIFA World Cup Overtime Double-time.
TCEA and City hereby agree to FIFA World Cup Voluntary Overtime Double-time as follows effective June 1, 2026:
FIFA World Cup Overtime Double-time
Employees in the classifications of Records Technicians assigned to the Police Department shall be compensated by pay at the rate of 2 times the employee's regular hourly rate, based on a 40-hour work week schedule, for overtime hours worked in support of the FIFA World Cup in excess of a regularly scheduled shift, or on a regularly scheduled day off.
1) Overtime shall be computed for actual time worked during scheduled overtime and hold over shifts.
2) Double overtime pay is for cash value only. Employees may elect to earn compensatory time but will forego the double time rate and time will be accrued at the rate of 1.5.
3) When an employee elects to use comp ensatory time but needs to find a replacement, the replacement staff will earn overtime at the standard 1.5 rate.
4) The Pilot Program will end on July 31, 2026.
Signed this 14th day of July 2026.
Management TCEA
___________________________ __________________________ Robert Dunn Tracey Gowdy
Police Chief President
_______________________
Jamie Le
Assistant to the City Manager
4 July 14, 2026
TO: Rebecca Poirier, City Clerk
FROM: Jamie Le, Assistant to the City Manager
RE: MANAGEMENT AND TORRANCE MUNICIPAL EMPLOYEES - AFSCME LOCAL 1117 (TME - AFSCME LOCAL 1117) JOINT LETTER OF AGREEMENT REGARDING FIFA
WORLD CUP DOUBLE-TIME ASSIGNMENTS
Management and Torrance Municipal Employees - AFSCME Local 1117 met and have reached an agreement as noted on the attached document. Section 14.8.14.b of the Torrance Municipal Code reads:
“If an agreement is reached by management and a recognized employee organization or recognized employee organization, on matters subject to approval by the City Council, they shall jointly prepare a written and signed memorandum of such understanding and present it to the City Council for determination. If an agreement is reached on matters not subject to approval by the City Council, those conferring shall jointly prepare a written and signed memorandum of such agreement which shall be filed with the City Clerk.”
Pursuant to the last sentence of the above paragraph, the City Manager’s Office is filling the attached agreement with your office.
Management Torrance Municipal Employees - AFSCME
Local 1117 (TME - AFSCME LOCAL 1117)
/s/ Robert Dunn
_____________________________________
/s/David Inez
_____________________________________
/s/ Jamie Le
_____________________________________
/s/Robert Castrellon
_____________________________________
5 ATTACHMENT 2
Joint Agreement between the City of Torrance and
Torrance Municipal Employees - AFSCME Local 1117 (TME - AFSCME)
TME - AFSCME and representatives of Management (“City”) have met and conferred regarding the FIFA World Cup Overtime Double-time.
TME - AFSCME and City hereby agree to FIFA World Cup Voluntary Overtime Double-time as follows effective June 1, 2026:
FIFA World Cup Overtime Double-time
Employees in the classifications of Public Safety Dispatcher and Police Services Officer shall be compensated by pay at the rate of 2 times the employee's regular hourly rate, based on a 40-hour work week schedule, for overtime hours worked in support of the FIFA World Cup in excess of a regularly scheduled shift, or on a regularly scheduled day off.
1) Overtime shall be computed for actual time worked during scheduled overtime and hold over shifts.
2) Double overtime pay is for cash value only. Employees may elect to earn compensatory time but will forego the double time rate and time will be accrued at the rate of 1.5.
3) When an employee elects to use comp ensatory time but needs to find a replacement, the replacement staff will earn overtime at the standard 1.5 rate.
4) The Pilot Program will end on July 31, 2026.
Signed this 14th day of July 2026.
Management Torrance Municipal Employees - AFSCME Local
1117 (TME - AFSCME)
Robert Dunn
Police Chief
David Inez
President
Jamie Le
Assistant to the City Manager
Robert Castrellon
Vice President
6 July 14, 2026
TO: Rebecca Poirier, City Clerk
FROM: Jamie Le, Assistant to the City Manager
RE: MANAGEMENT and TORRANCE POLICE COMMANDERS ASSOCIATION (TPCA)
JOINT LETTER OF AGREEMENT REGARDING FIFA WORLD CUP VOLUNTARY
OVERTIME DOUBLE-TIME
Management and Torrance Police Commanders Association met and have reached an agreement as noted on the attached document. Section 14.8.14.b of the Torrance Municipal Code reads:
“If an agreement is reached by management and a recognized employee organization or recognized employee organization, on matters subject to approval by the City Council, they shall jointly prepare a written and signed memorandum of such understanding and present it to the City Council for determination. If an agreement is reached on matters not subject to approval by the City Council, those conferring shall jointly prepare a written and signed memorandum of such agreement which shall be filed with the City Clerk.”
Pursuant to the last sentence of the above paragraph, the City Manager’s Office is filling the attached agreement with your office.
Management Torrance Police Commanders Association
(TPCA)
/s/ Robert Dunn
_____________________________________
/s/
_____________________________________
/s/ Jamie Le
_____________________________________
/s/
_____________________________________
7 ATTACHMENT 3
Joint Agreement between the City of Torrance and TPCA
TPCA and representatives of Management (“City”) have met and conferred regarding FIFA World Cup Voluntary Overtime Double-time
Effective June 1, 2026, TPCA and City mutually agree to implement double-time for voluntary overtime hours worked in support of the FIFA World Cup until July 31, 2026. Accordingly, Article 5 entitled “Overtime Provisions” is revised to include Section 5.2 entitled “FIFA World Cup Voluntary Overtime Double-time” in its entirety as follows:
“SECTION 5.2 FIFA WORLD CUP VOLUNTARY OVERTIME DOUBLE-TIME
FIFA World Cup Voluntary Overtime Double-time
Employees covered by this Agreement shall be compensated by pay at the rate of 2 times the employee's regular hourly rate, based on a 40-hour work week schedule, for overtime hours worked in support of the FIFA World Cup in excess of a regularly scheduled watch, or on a regularly scheduled day off.
A) Overtime shall be computed for actual time worked during scheduled overtime and hold over shifts.
B) Double overtime pay is for cash value only. Employees may elect to earn compensatory time (Comp and/or Vacation Comp) but will forego the double time rate and time will be accrued at the rate of
1.5. C) When an employee elects to use comp time but needs to find a replacement, the replacement officer will earn overtime at the standard 1.5 rate.
D) The Pilot Program will end on July 31, 2026.”
Signed this 14th day of July 2026
Management Torrance Police Commanders Association
(TPCA)
Robert Dunn
Police Chief
Daniel Moreno
President
Jamie Le
Assistant to the City Manager
8 July 14, 2026
TO: Rebecca Poirier, City Clerk
FROM: Ian Dailey, Deputy City Manager
RE: MANAGEMENT AND TORRANCE PROFESSIONAL AND SUPERVISORY
ASSOCIATION (TPSA) LETTER OF AGREEMENT FIFA WORLD CUP DOUBLE- TIME
Management and Torrance Professional and Supervisory Association met and have reached agreement as noted on the attached document. Section 14.8.14 b if the Torrance Municipal Code reads:
“If agreement is reached by management and a recognized employee organization or recognized employee organizations, on matters subject to approval by the City Council, they shall jointly prepare written and signed memorandum of such understanding and present it to the City Council for determination. If agreement is reached on matters not subject to approval by the City Council, those conferring shall jointly prepare a written and signed memorandum of such agreement which shall be filed with the City Clerk."
Pursuant to the last sentence of the above paragraph, the City Manager's Office is filing the attached agreement with your office.
Management TPSA
/s/ Robert Dunn __/s/ Leslie Cortez __________
_/s/ Jamie Le_________________
9 ATTACHMENT 4
Joint Agreement between the City of Torrance and Torrance Professional and Supervisory Association (TPSA)
TPSA and representatives of Management (“City”) have met and conferred regarding the FIFA World Cup Overtime Double-time.
TPSA and City hereby agree to FIFA World Cup Voluntary Overtime Double-time as follows effective June 1, 2026:
FIFA World Cup Overtime Double-time
Employees in the classifications of Police Services Supervisor, Public Safety Communications Supervisor, and Administrative Analyst assigned to the Police Department shall be compensated by pay at the rate of 2 times the employee's regular hourly rate, based on a 40-hour work week schedule, for overtime hours worked in support of the FIFA World Cup in excess of a regularly scheduled shift, or on a regularly scheduled day off.
1) Overtime shall be computed for actual time worked during scheduled overtime and hold over shifts.
2) Double overtime pay is for cash value only. Employees may elect to earn compensatory time but will forego the double time rate and time will be accrued at the rate of 1.5.
3) When an employee elects to use comp ensatory time but needs to find a replacement, the replacement staff will earn overtime at the standard 1.5 rate.
4) The Pilot Program will end on July 31, 2026.
Signed this 14th day of July 2026.
Management TPSA
___________________________ __________________________ Robert Dunn Leslie Cortez
Police Chief President
_______________________
Jamie Le
Assistant to the City Manager
10