Tracy City Council
April 5, 2022

Date Posted: April 1, 2022

THIS MEETING WILL BE OPEN TO THE PUBLIC FOR IN-PERSON AND REMOTE PARTICIPATION PURSUANT TO GOVERNMENT CODE SECTION 54953(e).

THIS MEETING WILL BE OPEN TO THE PUBLIC FOR IN-PERSON AND REMOTE PARTICIPATION. IN ACCORDANCE WITH THE CALIFORNIA DEPARTMENT OF

PUBLIC HEALTH GUIDELINES, UNIVERSAL MASKING IS RECOMMENDED FOR ALL PERSONS REGARDLESS OF VACCINATION STATUS.

MEMBERS OF THE PUBLIC MAY PARTICIPATE REMOTELY IN THE MEETING VIA THE FOLLOWING METHOD:

As always, the public may view the City Council meetings live on the City of Tracy’s website at CityofTracy.org or on Comcast Channel 26/AT&T U-verse Channel 99. To view from the City’s website, open the “Government” menu at the top of the City’s homepage and select “City Council Meeting Videos” under the “City Council” section.

If you only wish to watch the meeting and do not wish to address the Council, the City requests that you stream the meeting through the City’s website or watch on Channel 26.

Remote Public Comment:

During the upcoming City Council meeting public comment will be accepted via the options listed below. If you would like to comment remotely, please follow the protocols below:
• Comments via:
o Online by visiting https://cityoftracyevents.webex.com and using the following Event Number: 2554 947 6596 and Event Password: TracyCC o If you would like to participate in the public comment anonymously, you may submit your comment in WebEx by typing “Anonymous” when prompted to provide a First and Last Name and inserting [email protected] when prompted to provide an email address.
o Join by phone by dialing +1-408-418-9388, enter 25549476596#8722922# Press *3 to raise the hand icon to speak on an item.
• Protocols for commenting via WebEx:
o If you wish to comment on the “Consent Calendar”, “Items from the Audience/Public Comment” or “Regular Agenda” portions of the agenda:
▪ Listen for the Mayor to open that portion of the agenda for discussion, then raise your hand to speak by clicking on the Hand icon on the Participants panel to the right of your screen.
▪ If you no longer wish to comment, you may lower your hand by clicking on the Hand icon again.

TRACY CITY COUNCIL REGULAR MEETING AGENDA
Tuesday, April 5, 2022, 7:00 P.M.

Tracy City Hall Chambers, 333 Civic Center Plaza, Tracy Web Site: www.cityoftracy.org

AMENDED AGENDA
(Agenda Item 3.E Amended)
TRACY CITY COUNCIL AGENDA 2 April 5, 2022
o Comments for the “Consent Calendar” “Items from the Agenda/Public Comment” or “Regular Agenda” portions of the agenda will be accepted until the public comment for that item is closed.

Comments received on Webex outside of the comment periods outlined above will not be included in the record.

Americans With Disabilities Act - The City of Tracy complies with the Americans with Disabilities Act and makes all reasonable accommodations for the disabled to participate in Council meetings. Persons requiring assistance or auxiliary aids should call City Hall (209/831-6105) 24 hours prior to the meeting.

Addressing the Council on Items on the Agenda - The Brown Act provides that every regular Council meeting shall provide an opportunity for the public to address the Council on any item within its jurisdiction before or during the Council's consideration of the item, provided no action shall be taken on any item not on the agenda. To facilitate the orderly process of public comment and to assist the Council to conduct its business as efficiently as possible, members of the public wishing to address the Council are requested to, but not required to, ha nd a speaker card, which includes the speaker’s name or other identifying designation and address to the City Clerk prior to the agenda item being called. Generally, once the City Council begins its consideration of an item, no more speaker cards will be accepted. An individual’s failure to present a speaker card or state their name shall not preclude the individual from addressing the Council. Each citizen will be allowed a maximum of five minutes for input or testimony. In the event there are 15 or more individuals wishing to speak regarding any agenda item including the “Items from the Audience/Public Comment” portion of the agenda and regular items, the maximum amount of time allowed per speaker will be three minutes. When speaking under a specific agenda item, each speaker should avoid repetition of the remarks of the prior speakers. To promote time efficiency and an orderly meeting, the Presiding Officer may request that a spokesperson be designated to represent similar views. A designated spokesperson shall have 10 minutes to speak. At the Presiding Officer’s discretion, additional time may be granted. The City Clerk shall be the timekeeper.

Consent Calendar - All items listed on the Consent Calendar are considered routine and/or consistent wit h previous City Council direction. One motion, a second, and a roll call vote may enact the items listed on the Consent Calendar. No separate discussion of Consent Calendar items shall take place unless a member of the City Council, City staff or the public request discussion on a specific item.

Addressing the Council on Items not on the Agenda – The Brown Act prohibits discussion or action on items not on the posted agenda. The City Council’s Meeting Protocols and Rules of Procedure provide that in the interest of allowing Council to have adequate time to address the agendized items of business, “Items from the Audience/Public Comment” following the Consent Calendar will be limited to 15 -minutes maximum period. “Items from the Audience/Public Comment” listed near the end of the agenda will not have a maximum time limit. A five - minute maximum time limit per speaker will apply to all individuals speaking during “Items from the Audience/Public Comment”. For non-agendized items, Council Members may briefly respond to statements made or questions posed by individuals during public comment; ask questions for clarification; direct the individual to the appropriate staff member; or request that the matter be placed on a future agenda or that staff provide additi onal information to Council. When members of the public address the Council, they should be as specific as possible about their concerns. If several members of the public comment on the same issue an effort should be made to avoid repetition of views already expressed.

Notice - A 90 day limit is set by law for filing challenges in the Superior Court to certain City administrative decisions and orders when those decisions or orders require: (1) a hearing by law, (2) the receipt of evidence, and (3) the exercise of discretion. The 90 day limit begins on the date the decision is final (Code of Civil Procedure Section 1094.6). Further, if you challenge a City Council action in court, you may be limited, by California law, including but not limited to Government Code Section 65009, to raising only those issues you or someone else raised during the public hearing, or raised in written correspondence delivered to the City Council prior to or at the public hearing.

Full copies of the agenda are available on the City’s website: www.cityoftracy.org TRACY CITY COUNCIL AGENDA 3 April 5, 2022

CALL TO ORDER

PLEDGE OF ALLEGIANCE

INVOCATION

ROLL CALL
PRESENTATIONS:

1. EMPLOYEE OF THE MONTH

2. PROCLAMATION – VOLUNTEER MONTH

3. PROCLAMATION – CALIFORNIA’S ARTS, CULTURE AND CREATIVITY MONTH

4. PROCLAMATION – HONORING FORMER MAYOR

5. CERTIFICATES OF APPOINTMENT – PLANNING COMMISSION

1. CONSENT CALENDAR

1.A. ADOPTION OF MARCH 29, 2022 CLOSED SESSION MINUTES

1.B. APPROVAL OF STEELCASE FURNITURE FOR THE TRACY TRANSIT STATION AND

AUTHORIZATION FOR THE PURCHASE OF FURNITURE FROM ONE WORKPLACE, OF SANTA CLARA, CALIFORNIA, IN AN AMOUNT NOT TO EXCEED $225,000 UNDER

THE CALIFORNIA MULTIPLE AWARD SCHEDULES PROGRAM

1.C. AWARD A CONSTRUCTION CONTRACT TO GRADE TECH, INC. OF SAN RAMON, CALIFORNIA, IN THE AMOUNT OF $1,978,480 FOR THE TEMPORARY EMERGENCY

HOUSING PROJECT ON ARBOR AVENUE, DEMOLITION, ROUGH GRADING AND UNDERGROUND UTILITIES CONSTRUCTION PHASE 1, CIP 71112, WITH A NOT-TO- EXCEED BUDGET OF $2,473,100, AND AUTHORIZE THE CITY MANAGER TO

APPROVE CHANGE ORDERS UP TO THE CONTINGENCY AMOUNT
OF $197,848, IF NEEDED

2. ITEMS FROM THE AUDIENCE

3. REGULAR AGENDA

3.A. APPROVE A COMMUNITY BENEFITS AGREEMENT TEMPLATE FOR COMMERCIAL

CANNABIS BUSINESSES

3.B. APPROVE AN EMPLOYMENT AGREEMENT BETWEEN BIJAL PATEL AND THE CITY

OF TRACY TO SERVE AS CITY ATTORNEY

3.C. CONTINUATION OF THE PUBLIC HEARING TO CONSIDER A PROPOSED INCREASE

TO SOLID WASTE RATES AND APPROVAL OF RATE STUDY, DISCUSS OTHER

FUNDING OPTIONS, AND ADOPT THE PROPOSED RESOLUTION INCREASING

SOLID WASTE RATES AT THE CONCLUSION OF THE PUBLIC HEARING TRACY CITY COUNCIL AGENDA 4 April 5, 2022

3.D. PUBLIC HEARING TO CONSIDER A TIME EXTENSION OF THE DEVELOPMENT

REVIEW PERMIT FOR THE TRACY ASSISTED LIVING AND MEMORY CARE FACILITY (D19-0019) LOCATED ON APPROXIMATELY 2.73 ACRES AT THE NORTHWEST CORNER OF CORRAL HOLLOW ROAD AND ALEGRE DRIVE (2050 W.

GRANT LINE ROAD) – THE APPLICANT IS RACHEL MARQUIZ, MEDCORE, LLC, FOR TRACY ASSISTED LIVING, LLC; APPLICATION NUMBER EXT21-0003

3.E. WITH RESPECT TO THE PROPOSED FINANCING OF LEGACY FIELDS SPORTS COMPLEX, PHASE 1E:

1. CITY COUNCIL HOLD A PUBLIC HEARING RELATING TO THE ISSUANCE OF

LEASE REVENUE BONDS BY THE TRACY PUBLIC FINANCING AUTHORITY

2. CITY COUNCIL ADOPT A RESOLUTION APPROVING THE ISSUANCE OF

LEASE REVENUE BONDS BY THE TRACY PUBLIC FINANCING AUTHORITY

AND RELATED DOCUMENTS AND ACTIONS

3. TRACY PUBLIC FINANCING AUTHORITY BOARD OF DIRECTORS ADOPT A

RESOLUTION AUTHORIZING THE ISSUANCE AND SALE OF LEASE

REVENUE BONDS, AND APPROVING RELATED DOCUMENTS AND ACTION

3.F. ADOPT RESOLUTION AUTHORIZING THE ISSUANCE AND SALE OF SPECIAL TAX

BONDS FOR THE PURPOSE OF FINANCING AUTHORIZED FACILITIES, AND

APPROVING AND AUTHORIZING RELATED DOCUMENTS AND ACTIONS

3.G. INTRODUCE AN ORDINANCE OF THE CITY OF TRACY ADOPTING A MILITARY EQUIPMENT USE POLICY PURSUANT TO CALIFORNIA ASSEMBLY BILL 481

4. ITEMS FROM THE AUDIENCE

5. STAFF ITEMS

6. COUNCIL ITEMS

7. ADJOURNMENT

TRACY CITY COUNCIL - SPECIAL MEETING MINUTES
March 29, 2022, 6:00 p.m.

Tracy City Hall, 333 Civic Center Plaza, Tracy

1. Mayor Young called the meeting to order at 6:00 p.m.

2. Roll call found Council Members Arriola, Davis and Mayor Young present. Council Member Bedolla and Mayor Pro Tem Vargas absent from roll call.

3. ITEMS FROM THE AUDIENCE – None

4. Request to Conduct Closed Session
A. Conference with Legal Counsel – Existing Litigation (Gov. Code Section 54956.9(d)(1))
i. Case Title: CITY OF TRACY v. BBS ADVENTURES, LLC (San Joaquin County Superior Court Case No. STK-CV-URP-2018-0009827) There was no public comment.

ACTION: Motion was made by Council Member Davis and seconded by Council Member Arriola to recess to closed session. Roll call found Council Members Arriola, Davis and Mayor Young in favor; passed and so ordered. Mayor Pro Tem Vargas and Council Member Bedolla absent. Time: 6:02 p.m.

Mayor Pro Tem Vargas arrived at 6:04 p.m.

Council Member Bedolla arrived at 6:07 p.m.

5. Reconvene to Open Session – Time: 6:29 p.m.

6. Report of Final Action – There was no reportable new action. Council is continuing to stay on course already in place to enforce the judgement.

7. Council Items and Comments – None

8. Adjournment – Time: 6:30 p.m.

ACTION: Motion was made by Mayor Pro Tem Vargas and seconded by Council Member Arriola to adjourn. Roll call found all in favor; passed and so ordered.

Special Meeting Minutes 2 March 29, 2022

The agenda was posted at City Hall on March 24, 2022. The above are action minutes.

____________________________
Mayor
ATTEST:

___________________________
City Clerk
April 5, 2022
AGENDA ITEM 1.B

REQUEST
APPRO

VAL OF STEELCASE FURNITURE FOR THE TRACY TRANSIT STATION

AND AUTHORIZATION FOR THE PURCHASE OF FURNITURE FROM ONE

WORKPLACE, OF SANTA CLARA, CALIFORNIA, IN AN AMOUNT NOT TO EXCEED $225,000 UNDER THE CALIFORNIA MULTIPLE AWARD SCHEDULES PROGRAM

EXECUTIVE SUMMARY
The Tracy
Transit Station is currently under construction to increase office space and refresh the existing conference rooms and is scheduled to be completed by the end of the fiscal year. This building houses City employees from the Parks & Recreation Department working in the Transit Division, as well as contractor staff who operate the TRACER bus system.

The new offi
ce layout will require new furniture to accommodate the revised workspaces and provide better functionality and storage for the offices. New tables and chairs will also be purchased for the conference rooms. The City is able to make this purchase through the California Multiple Award Schedules (CMAS) program, which is available for state and local agencies to use without having to go out to bid.

DISCUSSION
The Tracy Transit Station was completed in February 2010 and has been in operation for over 12 years. The current operation has outgrown the existing o ffice space and the facility is currently under construction reconfigure the office layout and create additional office space. It is scheduled to be com pleted by the end of the fiscal year. This building houses three City employees from the Parks & Recreation Department’s Transit Division as well as the contractor staff who operates the TRACER bus system.

After completion of construction, the workspaces will need to be furnished. Staff developed the furniture layout with One Workplace of Santa Clara, California, using Steelcase Furniture, which is consistent in quality and appearance with other city facilities, including City Hall, Support Services, Fire Administration, and Grand Theatre buildings. In addition, Steelcase Furniture can be purchased at a competitive bid price thr
ough the California Multiple Award Schedules (CMAS) program, which is available for state and local agencies to use without having to go out to bid.

Tracy Municipal Code section 2.20.220 allows for voluntary participation in a cooperative purchasing agreement with other governmental agencies provided that the “contract and biddi
ng procedures to be followed in such cases shall be those specifically enumerated in the voluntary cooperative purchasing agreement program.” The CMAS is only ava
ilable to state and local governmental agencies and no bidding is required as all products and/or services offered must have been previously bid and awarded on a Federal General Services Administration (GSA) multiple award schedule.

Staff from One Workplace assisted in the development of design and selection for the proposed furniture. The proposed purchase includes furniture fo r offices, conference Agenda Item 1.B
April 5, 2022

rooms,
and lobby areas to fully furnish the Tracy Transit Station. Furniture will include items such as desks, conference room tables, conference room chairs, and seating for the lobby. The estimated cost to provide this furniture including design services, delivery, installation, and project management by One Workplace is $205,000. It is recommended to also authorize a contingency in the amount of $20,000, which is approximately 10% of the estimated cost. This contingency will provide flexibility to accommodate field changes to furniture needs during installation or delivery of the furniture.

STRATEGIC PLAN
This agenda it
em is a routine operational item and does not relate to the Council’s Strategic Plans.

FISCAL IMPACT
There are
available funds in the approved Capital Improvement Project (CIP #77584) and there will be no impact to General Fund.

RECOMMENDATION
That Cit
y Council, by resolution, approve Steelcase as the manufacturer of furniture for the Tracy Transit Station and authorize the purchase of furniture from One Workplace of Santa Clara, CA, for the Tracy Transit Station in an amount not to exceed $225,000 under the California Multiple Award Schedules program.

Prepared
by: Ed Lovell, Transit Manager
Reviewed by: Brian MacDonald, Parks & Recreation Director Karin Schnaider, Finance Director
Midori Lichtwardt, Assistant City Manager
Approved by: Michael Rogers, City Manager
RESOLUTION 2022-_____

APPROVING STEELCASE FURNITURE FOR THE TRACY TRANSIT STATION AND

AUTHORIZATION FOR THE PURCHASE OF FURNITURE FROM ONE WORKPLACE, OF SANTA CLARA, CALIFORNIA, IN AN AMOUNT NOT TO EXCEED $225,000 UNDER THE

CALIFORNIA MULTIPLE AWARD SCHEDULES PROGRAM
WHEREAS, The Tracy Transit Station is currently under construction to increase the available office space due to increased operations, and WHEREAS, Furniture is needed for the revised office space layout and to replace old existing furniture, and
WHEREAS, The estimated cost to provide this furniture including design services, delivery, installation and project management by One Workplace is $205,000, and WHEREAS, It is recommended to include a contingency in the amount of $20,000, which is approximately 10% of the estimated cost, and
WHEREAS, There are available funds in the approved Capital Improvement Project (CIP #77584) for the purchase of the furniture, and
WHEREAS, The City of Tracy is eligible to purchase furniture through the State of California’s Calif
ornia Multiple Award Schedule program;
NOW, THEREFORE, BE IT RESOLVED, That City Council approve Steelcase as the manufacturer of furniture for the Tracy Transit Station and authorize the purchase of furniture from One Workplace of Santa Clara, CA, for the Tracy Transit Station in an amount not to exceed $225,000 under the California Multiple Award Schedules program. * * * * *
* * * * * * * *
The foregoi
ng Resolution 2022-_____ was adopted by the Tracy City Council on the 5th day of April 2022, by the following vote:

AYES: COUNCIL
MEMBERS:

NOES: CO
UNCIL MEMBERS:

ABSENT: COUNCI
L MEMBERS:

ABSTAIN: CO
UNCIL MEMBERS:
_______________________________
MAYO
R
ATTEST:
____________________________
CITY
CLERK
April 5, 2022
AGENDA ITEM 1.C

REQUEST
AWARD A CONSTRUCTION CONTRACT TO GRADE TECH, INC. OF SAN RAMON, CALIFORNIA, IN THE AMOUNT OF $1,978,480 FOR THE TEMPORARY

EMERGENCY HOUSING PROJECT ON ARBOR AVENUE, DEMOLITION, ROUGH GRADING AND UNDERGROUND UTILITIES CONSTRUCTION PHASE 1, CIP 71112, WITH A NOT-TO-EXCEED BUDGET OF $2,473,100, AND AUTHORIZE THE CITY

MANAGER TO APPROVE CHANGE ORDERS UP TO THE CONTINGENCY AMOUNT OF $197,848, IF NEEDED

EXECUTIVE SUMMARY
City staff requests that City C ouncil awar d a construction contract for the Temporary Emergency Housing Project on Arbor Avenue, Demolition, Rough Grading and Underground Utilities Construction Phase 1 (“Project”) in the amount of $1,978,480 to Grade Tech, Inc. with a not-to-exceed budget of $2,473,100 and authorize the City Manager
to approve change orders up to the Contingency Amount of $197,848, if needed.

DISCUSSION
On Septembe
r 1, 2020, Council authorized the creation of a Capital Improvement Project (CIP) for the Temporary Emergency Housing Project on Arbor Avenue, CIP 71112 (Project), to create a safe and dignified facility for residents experiencing homelessness.

In order to
expedite the beginning of work, the project construction work was divided into a preliminary phase (Phase 1) of demolition, rough grading and installation of underground utilities, design work that City staff could prepare in house, and a secondary phase (Phase 2) of full site construction and development that required the work of the design consultant, The KPA Group, LLC (Consultant).

Phase 1 of the Pr
oject was advertised for competitive bids on December 17, 2021 and December 24, 2021. Bids were received and publicly opened via online video conference call at 2:00 p.m. on Wednesday, January 19, 2022, with the following results:

Bid analysis indicates that the lowest monetary bid is responsive and the bidder, Grade Tech, Inc. of San Ramon, California, is responsible. The bidder has the appropriate contractor’s license in active standing with the State of California and has completed similar projects.

Although only
a single bid was received, rebidding the project would not guarantee a reduction in the overall project cost due to the current demand for construction services and it is not anticipated that the demand for construction work will decrease in the near future.

Contractor Base Bid
Grade Tech, Inc. 1,978,480
Agenda Item 1.C
April 5, 2022

The total
estimated cost of this Project, if awarded to the lowest bidder, is as follows:

Construction Bid $1,978,480
Construction Management (10%) $197,848
Design Support During Construction (5%) $98,924
Contingency (10%) $197,848
Total Project Construction Cost $2,473,100
Tracy Muni
cipal Code Section 2.20.090(b) authorizes the City Manager to approve change orders up to the contingency amount approved by Council. City staff recommends the contingency amount for this project to be $197,848, which is 10% of the construction contract cost.

STRATEGIC PLAN
This agenda item
supports the City of Tracy’s Quality of Life Strategic Priority.

FISCAL IMPACT
The estimated project cost is $2,473,100 and will be funded by CIP 71112 Temporary Emergency Housing Project on Arbor Avenue. CIP 71112 has a current available budget of $3,390,316 as follows:

Fund Budget Expense Balance
252 - ARPA $ 3,109,000 $ 42,748 $ 3,066,252
261 - Grant $ 329,400 $ 50,999 $ 278,402
268 - CDBG $ 100,000 $ 54,338 $ 45,662
282 - Housing Successor $ 690,000 $ 690,000 $ - Total Balance $ 3,390,316

RECOMMENDATION
That City Council, by resolution, award a construction contract to Grade Tech, Inc. of San Ramon, California, in the amount of $1,978,480 for the Temporary Emergency Housing Project on Arbor Avenue, Phase 1 Demolition, Rough Grading and Underground Utilities, CIP 71112, with a not-to-exceed budget of $2,473,100 for design support, award of contract, construction management, and contingency, and authorize the City Manager
to approve change orders up to the specified project
contingency amount of $197,848, if needed.

Prepared by:

Ilene Macintire, PE, Senior Civil Engineer
Reviewed by:

Robert Armijo, PE, City Engineer/Assistant Development Services Director Karin Schnaider, Finance Director
William Dean, Interim Development Services Director
Midori Lichtwardt, Assistant City Manager
Approved by: Mi
chael Rogers, City Manager

ATTACHMENTS
Attachm
ent A – Location Map
I - 205
AVE.

DR.

PESCADERO
RD.

ST.

DR.

Mac ARTHUR
EAST
HOLLY
LARCH

A GHAV A N
BLVD.

K
I - 205
LOWELL
GRANT
CLOVER RD.

BYRON RD.

PARKER AVE.

LINCOLN
LINE
AVE.

RD.

STREET
AVE.

RD.

CHRISMAN RD.

SCHULTE
DR.Mac ARTHUR
VALPICO RD.

BLVD.

E

PARKWAY
TRACY
CORRAL HOLLOW RD.

YCAMO
S
LINNE RD.

R
SCHULTE RD.

LAMMERS RD.

NAGLEE RD.

ARBOR AVE.

CORRAL HOLLOW RD.
11TH STREET 11TH
MIDDLE RD.

BLVD.TRACY
MT. DIABLO AVE.
6TH ST.

TOSTE RD.

HOLLYWOOD AVE.

AVE.

BEVERLY PL.

BESSIE AVE.

ORCHARD PKWY.
7TH ST.

CENTRAL
WEST

TEMPORARY EMERGENCY HOUSING PROJECT

ON ARBOR AVENUE
CIP #71112

LOCATION MAP

CITY OF TRACY
Attachment A
RESOLUTION 2022-_____
AWARDING A CONSTRUCTION CONTRACT TO GRADE TECH, INC. OF SAN RAMON, CALIFORNIA, IN THE AMOUNT OF $1,978,480 FOR THE TEMPORARY EMERGENCY

HOUSING PROJECT ON ARBOR AVENUE, DEMOLITION, ROUGH GRADING AND UNDERGROUND UTILITIES CONSTRUCTION PHASE 1, CIP 71112, WITH A NOT-TO- EXCEED BUDGET OF $2,473,100, AND AUTHORIZING THE CITY MANAGER TO APPROVE CHANGE ORDERS UP TO THE CONTINGENCY AMOUNT OF $197,848, IF NEEDED WHEREAS, The Temporary Emergency Housing Project on Arbor Avenue, CIP 71112, i
s an approved project, and
WHEREAS, The first phase of the project was advertised for competitive bids on December 17, 2021, and December 24, 2021. One (1) bid was received and publicly opened via Tele-Conference at 2:00 p.m., on January 19, 2022 with the following results:

WHEREAS,
Grade Tech, Inc. of San Ramon, California was the apparent low bidder, and
WHEREAS, The bid analysis indicates t heir bi d is “ responsive” and the bidder is “responsible,” and
WHEREAS, Tracy Municipal Code Section 2.20.090(b) authorizes the City Manager to approve change orders up to the contingency amount approved by City Council, and WHEREAS, The recommended
contingency amount for this project is $197,848, or
10%
of the contract, and
WHEREAS, The City Council has authorized a not to exceed budget for CIP of $1,144,522; including design, award of contract, construction management, and contingency; Construction Bid $1,978,480
Construction Management (10%) $197,848
Design Support During Construction (5%) $98,924
Contingency @ 10% $197,848
Total Project Cost $2,473,100
NOW, THEREFORE BE IT RESOLVED, That the City Council of the City of Tracy hereby awards a construction contract to Grade Tech, Inc, of San Ramon, California in the amount of $1,978,480 for the Temporary Emergency Housing Project on Arbor Avenue, Demolition, Rough Grading and Underground Utilities Construction Phase 1, CIP 71112, with a not-to-exceed
budget of $2,473,100 and authorizes the City Manager to approve change orders up to the contingency amount of $197,848, if needed.

Contractor Base Bid
Grade Tech, Inc. of San Ramon, CA $1,978,480
Resolution 2022-_____

* * * * * * * * * * * *
The foregoing Resolution 2022-_____ was adopted by the Tracy City Council on the 5th day of April 2022, by the following vote:

AYES: COUNCIL
MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:
___________________________
MAYOR
AT
TEST:
_______________________
CITY
CLERK
April 5, 2022
AGENDA ITEM 3.A

REQUEST

APPROVE A COMMUNITY BENEFITS AGREEMENT TEMPLATE FOR

COMMERCIAL CANNABIS BUSINESSES

EXECUTIVE SUMMARY
This agenda ite
m, with City Council approval would create a template Community Benefit Agreement for commercial cannabis businesses, and authorize the City Manager to execute said agreements.

DISCUSSION
Council adopt
ed regulations for the establishment of cannabis businesses in 2020, including ordinances as well as application guidelines. The regulations established by Council require that community benefits be a part of a qualifying application, with various options provided for applicants for providing said benefits. These guidelines state that prior to commencing any cannabis operation, a Community Benefit Agreement or a Development Agreement must be executed between the permit holder and the City to ensure the completion of the community benefit.

A templ
ate Community Benefit Agreement has been drafted (Exhibit 1 to Attachment A) for Council approval. Approval of such a template, with the authority for the City Manager to execute the agreements will allow for the processing of these agreements to occur quickly so as not to delay any potential cannabis applicants from commencing business in a timely manner once all their other permits are in place.

STRATEGIC PLAN
This agenda ite
m is a routine operational item and is not related to the City Council’s Strategic Plans.

FISCAL IMPACT
The approval
of the template agreement itself will have no fiscal impact on the City. The cannabis businesses themselves are expected to produce revenue for the City as previously discussed during the establishment of cannabis regulations.

RECOMMENDATION
Staff rec
ommends that the City Council approve the template Community Benefit Agreement, and authorize the City Manager to execute the agreements.

Agenda Item 3.A
March 29, 2022

Prepared by: Victoria Lombardo, Senior Planner
Reviewed by: Bill Dean, Interim Development Services Director Karin Sc
hnaider, Finance Director
Midori Lichtwardt, Assistant City Manager
Approved by: M
ichael Rogers, City Manager

ATTACHMENTS
Attachment
A - Template for Community Benefits Agreement for commercial cannabis businesses
Attachment A / Exhibit 1

CITY OF TRACY COMMERCIAL CANNABIS

COMMUNITY BENEFITS AGREEMENT
This Community Benefits Agreement (“Agreement”) is made and entered into as of __________(the “Effective Date”) between the CITY OF TRACY, a California municipal corporation (“City”), and [Applicant], a California [Insert business type] (“Permittee”). City and Permittee are hereinafter collectively referred to as the “Parties,” and singularly as “Party.”

RECITAL
S
WHEREAS, Tracy Municipal Code (“TMC”) Chapter 6.36, Commercial Cannabis Activity, establishes regulations for commercial cannabis activity in the City of Tracy; and WHEREAS, the City Council has previously adopted Cannabis Business Permit Application Procedures and Guidelines (the “Regulations”), which were most recently amended by Resolution ______; and
WHEREAS, pursuant to the Regulations, the City accepted applications from entities interested in obtaining a cannabis businesses permits; and
WHEREAS, as part of the application process, Permittee submitted a community benefits proposal that described and quantified the community benefits that would be offered by the Permittee and how such benefits facilitated or better furthered one or more of the City Council’s adopted strategic priorities (the “Community Benefits Proposal”); and WHEREAS, the Permittee had the sole authority and discretion to determine what to include in its Community Benefits Proposal, and the City made no changes or adjustments to the Permittee’s submitted Community Benefits Proposal; and
WHEREAS, pursuant to TMC Section 6.36.060, on [Insert date], the City’s Chief of Police awarded a Commercial Cannabis Permit (“Permit”) to Permittee, to operate a [Insert cannabis business type/description] (“Business”) which will be located at [Insert business address]; and WHEREAS, prior to commencing operations of the Business, the Regulations require the Permittee to enter into a community benefits agreement ensuring completion of the Business’ community benefits; and
WHEREAS, at Permittee’s sole election, the Permittee is required to provide either: 1) the community benefits originally identified in the Community Benefits Proposal, 2) the community benefits contained in a new community benefit proposal prepared by the Permittee, or 3) a financial contribution based on an established formula in the Regulations (the “Alternative Financial Contribution”); and
WHEREAS, Permittee is not required to provide the Alternative Financial Contribution, and Permittee has the absolute right to instead provide the community benefits voluntarily identified in its original Community Benefits Proposal; and
2 WHEREAS, Permittee has elected to provide the [the Alternative Financial Contribution/the community benefits identified in its Community Benefits Proposal]; and WHEREAS, the Permittee and City desire to enter into this Agreement in order to memorialize the terms of the Permittee’s community benefit obligations; and WHEREAS, the Parties acknowledge that this Agreement is not a statutory development agreement authorized by Government Code section 65864 and that this Agreement confers no entitlement or vested rights of any kind to Permittee to operate a cannabis business.

AGREEMENT
NOW,
THEREFORE, in consideration of the covenants and obligations set forth herein, the receipt and adequacy of which is hereby acknowledged, the parties agree as follows:

1. Inc
orporation of Recitals.

The r
ecitals and defined terms set forth above are hereby incorporated into this Agreement.

2. Descri
ption of Business.

Permittee has been awarded a Commercial Cannabis Permit dated _________to operate the Business at [Insert business address]. The Business consists of a [insert a description of the Business].

3. Eff
ective Date and Term.

Thi
s Agreement shall commence on the Effective Date and remain in effect until the expiration, termination, or revocation of Permittee’s Commercial Cannabis Permit, unless sooner terminated as provided for herein.

4. Fee
s and Community Benefit.
[choose the appropriate Section 4.1]

4.1 Community Benefits. Permittee agrees to provide all of the community benefits contained in its Community Benefits Proposal, a copy of which is attached hereto as Exhibit A and incorporated herein by reference. Permittee shall not change any term or proposal contained in the Community Benefits Proposal without the prior written consent of the City, which the City may withhold or grant at its sole discretion.

4.1 Co
mmunity Benefits. Permittee agrees to provide a financial contribution to the City equal to one and one-half percent (1.5% ) of the gross receipts of the Business to be used to further the Council’s strategic priorities (the “Alternative Financial Contribution”). The amount of the Alternative Financial Contribution shall be decreased by one-quarter of one percent (0.25%) for every additional cannabis business of similar type over four (4) that commences regular legal operations in the City of Tracy. However, in no case shall the Alternative Financial Contribution be less than three-quarters of one percent (0.75%) of the Permittee’s gross receipts. 3 For the purposes of this Section, the number of permits shall be established on the first day of every fiscal quarter. Permittee shall submit this Alternative Financial Contribution to the City’s Finance Director by the last business day of each subsequent quarter during the Term of this Agreement.

4.2 Reporting of Gross Receipts. No later than the last business day of each subsequent quarter during the Term of this Agreement, Permittee shall deliver to City a report showing the Business’s gross receipts from operations for the immediate prior quarter, and a cumulative total of all amounts of gross receipts received by the Business for the calendar year (“Quarterly Report”). [The Quarterly Report shall include any other information necessary for the City to confirm Permittee’s compliance with its Community Benefits Proposal. For example, if the Community Benefits Proposal states the Business will provide a minimum number of annual volunteer hours, each Quarterly Report should contain a description of the number of volunteer hours provided and location of volunteer activities.]

4.3 Sta
tements of Receipts. Permittee shall keep complete, accurate, and appropriate books and records of all receipts from the Business’s operations in accordance with generally accepted accounting principles (“Books and Records”). Books and Records shall include any other documents, records, or reports necessary to establish the Permittee’s compliance with Section 4.1. Books and Records, as well as all other relevant documents as City reasonably requires, shall, upon reasonable written notice, be open for inspection by City, its auditors, or other authorized representatives. If at any time during the Agreement, such Books and Records are deemed inadequate in the reasonable judgment of City, Permittee shall, upon the written notice of City, be given a one quarter period (three months) to cure such inadequacies.

If, in the reasonable judgment of the City, Permittee has not cured the Books and Records inadequacies, City shall consider Permittee to be in default of this Agreement, and may choose to terminate this Agreement.

4.4 Au
dit of Receipts. City shall have the right to audit and examine Permittee’s Books and Records, and other relevant documents and items in Permittee’s possession, but only to the extent necessary for a proper determination of gross receipts from operations. Upon written request by City, Permittee shall make all such records available to the City within thirty (30) days of City’s request.

4.5 Ret
ention of Receipts. Permittee shall preserve Audit Items in the City for a period of at least five (5) years.

4.6 Addi
tional Payments Revenue Mechanisms. The Parties agree and acknowledge that the provision of community benefits by Permittee pursuant to Section 4.1 of this Agreement shall be in addition to any payments, taxes, charges, or fees the Permittee is legally required to make as a resulting of operating the Business, whether imposed by the City or other governmental agency.
4 5. No Vested Rights.

The P
arties acknowledge and agree that this Agreement is not a statutory development agreement authorized by Government Code section 65864. This this Agreement confers no entitlement or vested rights of any kind to Permittee to operate the Business, or engage in any commercial cannabis activity.

6. Vol
untary Agreement.
[Chose applicable section]
The
Permittee acknowledges and agrees that it freely and voluntarily elected to provide the Alternative Financial Contribution rather than provide the community benefits contained in its Community Benefit Proposal. Each of the Parties has had an equal opportunity to participate in the negotiating and drafting of this Agreement, and to review the Agreement with legal counsel; therefore, any construction as against the drafting party shall not apply to this Agreement. or
The
Permittee acknowledges and agrees that it has the sole authority and discretion to determine what to include in its Community Benefits Proposal, and the City made no changes or adjustments to the Permittee’s submitted Community Benefits Proposal. Each of the Parties has had an equal opportunity to participate in the negotiating and drafting of this Agreement, and to review the Agreement with legal counsel; therefore, any construction as against the drafting party shall not apply to this Agreement.

7. Defa
ults.

Notw
ithstanding other provisions of this Agreement, any failure by either Party to perform any term or provision of this Agreement, which failure continues uncured for a period of thirty (30) days following written notice of such failure from the other Party (“the Complaining Party”) (unless such period is extended by mutual written consent), shall constitute a default under this Agreement. The Complaining Party’s notice (“Default Notice”) shall specify the nature of the alleged failure, and may specify the manner in which the failure satisfactorily may be cured by the other Party (“the Defaulting Party”). If the nature of the alleged failure is such, that it cannot reasonably be cured within such thirty (30) day period, then no default shall be deemed to have occurred if: (a) the cure shall be commenced at the earliest practicable date following receipt of the Default Notice; (b) the cure is diligently prosecuted to completion at all times thereafter; (c) at the earliest practicable date (if no event later than thirty (30) days after the Defaulting Party’s receipt of the Default Notice), the Defaulting Party provides written notice to the Complaining Party that the cure cannot practicably be completed within such thirty (30) day period; and (d) the cure is completed at the earliest practicable date.

Upon the
occurrence of a default under this Agreement, the Complaining Party may, in addition to any and all other rights or remedies of the Complaining Party hereunder and/or provided by law, shall have the right to: i) terminate this Agreement, or ii) commence an action against the Defaulting Party for damages, injunction and/or specific performance. 5 No re
medy specified in this Section shall be considered exclusive of any other remedy, but the same shall be cumulative and shall be in addition to every other remedy provided hereunder or now or hereafter existing at law or in equity or by statute, and every power and remedy provided by this Agreement may be exercised from time to time and as often as occasion may arise or as may be deemed expedient, subject to any limitations set forth herein.

8. Indem
nity.

Per
mittee shall indemnify, defend, and hold harmless to the fullest extent permitted by law, City and its officers, officials, employees, consultants, attorneys, and volunteers (“Indemnitees”) from and against any and all claims, liability, loss, damage, expense, costs (including without limitation costs and fees of litigation) of every nature arising out of or in connection with the Business, this Agreement, or the Business’s property (including any challenge to the validity of any provision of this Agreement or the Permit approvals, or Permittee’s failure to comply with any of its obligations under this Agreement, or Permittee’s failure to comply with any current or prospective law); provided; however, that Permittee shall have no obligations under this Section for such loss or damage which was caused by the sole negligence or willful misconduct of the Indemnitees. This indemnification obligation shall survive this Agreement and shall not be limited by any insurance policy, whether required by this Agreement or otherwise.

9. Waiver
& Hold Harmless
Per
mittee waives, releases, and holds harmless the City and its officers, officials , employees, and agents from any and all actual and alleged claims, losses, damages, injuries, liabilities, costs (including attorneys’ fees), suits, or other expenses which arise out of, or which are in any way relate to this Agreement, including the enforcement of any term or condition stated herein, the issuance of the Permit, or the operation of the Business. Permittee hereby voluntarily and unconditionally waives any rights it may have to challenge this Agreement or any term contained herein.

10. Termi
nation.

10.1 By
Mutual Consent. This Agreement may be terminated in whole or in part by the mutual written consent of all the Parties.

10.2 Fa
ilure to Obtain or Maintain Required State or Local Licenses. If Permittee fails to obtain or maintain in effect all State and City licenses required for the Business, City may immediately terminate this Agreement.

10.3 St
ate or Federal Action. In the event that State law permitting the use for which the Commercial Cannabis Permit was issued is amended or repealed resulting in the prohibition of such use, either Party may terminate this Agreement.

10.4 Su
rrender or Revocation of Commercial Cannabis Permit. If Permittee voluntarily surrenders their Permit, or if Permittee’s Permit is revoked by City, Permittee shall 6 immediately cease all operations at the Business, and this Agreement shall terminate automatically, without further action required by either Party.

10.5 Ef
fect of Termination of Agreement on Commercial Cannabis Permit.

Permittee agrees that termination of this Agreement in accordance with this Section, shall also result in the automatic termination of the Permittee’s Commercial Cannabis Permit. Upon termination of this Agreement, Permittee shall remit all payments or community benefits due as of the effective date of the termination.

11. Miscel
laneous

11.1 Ap
plicable Laws. Permittee shall at all times comply fully with all current and future laws applicable to the operation of the Business, including but not limited to the Regulations and TMC Chapter 6.36, as well as all State and City licenses and permits required for the Business’s operations.

11.2 Assi
gnment. Permittee may not transfer or assign its interests under this Agreement, in whole or in part, without the prior written consent of the City, which may be withheld for any reason.

11.3 No
tices. All notices required by this Agreement shall be in writing and personally delivered or sent by certified mail, postage prepaid, return receipt requested to the following addresses:

Notice to City shall be addressed as follows:

Cit y of Tracy
Attn: [Address]
333 Civi c Center Drive
Tracy , CA 95376
Notice to Permittee shall be addressed as follows:
[Insert Permittee’s address]

11.4 Sev
erability. If any term, condition, or covenant of this Agreement is declared or determined by any court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions of this Agreement shall not be affected, and the remaining provisions of the Agreement shall be read and construed without the invalid, void, or unenforceable provision(s).

11.5 No
Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement.
7 11.6 No Third Party Beneficiaries. The Parties do not intend to create, and nothing in this Agreement shall be construed to create any benefit or right in any third party.

11.7 Gove
rning Law and Forum. This Agreement shall be construed in accordance with the laws and judicial decisions of the State of California, and venue or any legal or equitable action shall be in the state or federal courts of County of San Joaquin.

11.8 No
Agency, Joint Venture, or Partnership. City and Permittee hereby renounce the existence of any form of agency relationship, joint venture, or partnership between City and Permittee, and agree that nothing contained herein or in any document executed in connection herewith shall be construed as creating any such relationship between City and Permittee.

11.9 Enti
re Agreement. The provisions of this Agreement comprise all of the terms, conditions, agreements and representations of the Parties. This Agreement may not be altered or amended, and no provision hereof may be waived, except by written agreement executed by the authorized representatives of the Parties. The Parties hereby agree that terms of this Agreement have not been changed, modified, or expanded by any oral agreements or representations entered into or made prior to or at the execution of this Agreement. [SI
GNATURES ON FOLLOWING PAGE]
8 IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the dates set forth below.

CITY OF TRACY,
a municipal corporation
By:_________________________________
Dat
ed: ______________________________
[Insert Business Name], a [Insert business
type (LLC, Corp. etc.)]
By:_________________________________
Nam
e: ______________________________
Its
:_________________________________
Dated: ______________________________
Attest:
_________________________________
City Clerk
Approved as to form:
_________________________________
City Attorney
9 EXHIBIT A

COMMUNITY BENEFITS PROPOSAL
[If Applicable]
5052221.2
RESOLUTION 2022-_____

APPROVING TEMPLATE FOR COMMUNITY BENEFITS AGREEMENT FOR

CANNABIS BUSINESSES
WHEREAS, In 2019, Council adopted Tracy Municipal Code regulations and appli
cation guidelines, since amended in 2020 and 2021, for the establishment of commercial cannabis businesses, and
WHEREAS, For all cannabis businesses, options were established for the required provision of community benefits, with the applicants to decide how to provide their community benefits, and
WHEREAS, A requirement of all Cannabis Business Permits is that cannabis business owners enter into either a Development Agreement or Community Benefits Agreement to establish the requisite community benefits prior to commencing their cannabis business operations, and
WHEREAS, On April
5, 2022, City Council reviewed a template agreement
(Exhibit 1) for the provision of community benef its related to Cannabis Business Permits; NOW, THEREFORE, BE IT RESOLVED, That the City Council of t he City o f Tracy hereby approves the template for Community Benefits Agreements for C annabis Businesses, as indicated in Exhibit 1 to this Resolution, and autho rizes the City Manager to execute the agreements.
* * * * *
* * * * * * * * * * * *
The foregoing Resolution 2022-_____ was adopted by the Tracy City Council on
the 5th day of April 2022, by the following vote:

AYES: COUNCIL ME
MBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:
________________________

MAYOR
ATTEST:
__________________________
CITY
CLERK
April 5, 2022
AGENDA ITEM 3.B

REQUEST

APPROVE AN

EMPLOYMENT AGREEMENT BETWEEN BIJAL PATEL AND THE

CITY OF TRACY TO SERVE AS CITY ATTORNEY

EXECUTIVE SUMMARY
This item
is on the agenda to allow the City Council to consider the approval of an at-will Employment Agreement between Bijal Patel and the City of Tracy to serve as the City Attorney.

DISCUSSION
The recruiting firm of Koff & Associates was retained to conduct a recruitment and selection process for the City Attorney position. After an extensive search and recruitment effort, Bijal Patel was selected as the preferred candidate from a pool of candidates to be Tracy’s new City Attorney.

Currently Ms. Patel is serving as Special Counsel for the City of Oakland’s Howard Terminal Project at the Port of Oakland. She has previously served as the Deputy Director of Property Development and Management for the Santa Clara Valley Transportation Authority (VTA) and Deputy C ity Attorney of the Port of San Francisco Team for the City of San Francisco City Attorney’s Office. Ms. Patel has nearly twenty years of experience providing legal counsel to government agencies in addition to experi
ence in the private sector. She holds a master’s degree in City Plann ing from University of California, Berkley and a bachelor’s degree in Accounting and Speech from Houston Baptist University in Houston.

Under the proposed at-will employment agreement, Ms. Patel will:
• Begin employm
ent as City Attorney effective April 25, 2022;
• Receive an init
ial base annual salary of $241,000; and five (5%) of base salary paid into a deferred compensation account;
• Receive ret
irement benefits provided through California Public Employees’ Retirement System (“CalPERS”). The benefit formula will be dependent on hire date and member status in CalPERS;
• Receive the
same health, dental, vision, disability and life insurance benefits provided to Department Heads;
• Accrue 96
hours of sick leave per year, prorated per pay period.

Agenda Item 3.B
April 5, 2022

• Accrue Management Leave in accordance with the Department Head Compensation and Benefit Plan;
• Accrue all leave,
without limit, and compensated for unused accrued vacation at the base rate of pay on the date of separation. Entitled to “buy back” vacation and Management Leave
as permitted under the Department Heads
Compensation and Benefits Plan;
• Receive the same monthly car allowance as provided in the Department Head Compensation and Benefit
Plan; and
• Receive nine (9) month severance unless she voluntarily resigns or retires.

STRATEGIC PLAN
This agenda item
is a routine operational item and is not related to the City Council’s Strategic Plans.

FISCAL IMPACT
There are suf
ficient budgeted funds to pay the salary and benefits for the City Attorney position.

RECOMMENDATION
That the Cit
y Council, by resolution, approve an Employment Agreement between Bijal Patel and the City of Tracy to serve as City Attorney.

Attachments:

A - Proposed Employment Agreement – Bijal Patel
Prepared by: Kimberly Murdaugh, Director of Human Resources Reviewed by: Karin Schnaider, Finance Director
Midori Lichtwardt, Assistant City Manager
Approved by:

Michael Rogers, City Manager

EMPLOYMENT AGREEMENT

BETWEEN

BIJAL PATEL AND THE CITY OF TRACY
This A
greement (hereinafter "Agreement") is made and entered into between the City of Tracy, a municipal corporation ("CITY"}, and BIJAL PATEL, an individual ("EMPLOYEE"), both of whom agree as follows:

RECITALS:

A. The City Council has conducted an extensive recruitment process for the City Attorney position and has carefully evaluated EMPLOYEE’s knowledge, experience, administrative skills and abilities and has decided to appoint EMPLOYEE to the position of City Attorney.

B. The
City desires to secure and retain the services of EMPLOYEE and to provide inducement for EMPLOYEE to remain in employment, make possible full productivity by assuring EMPLOYEE's morale and peace of mind with respect to future security, and act as a deterrent against malfeasance or dishonesty for personal gain on the part of EMPLOYEE while also providing a just means for terminating EMPLOYEE's services at such time as EMPLOYEE may be unable to fully discharge his duties due to age or disability; or when EMPLOYER may otherwise desire to terminate the EMPLOYEE.

C. The
parties have entered into this Agreement in recognition of the benefits accruing to each party. This Agreement will insure the retention of EMPLOYEE's services as City Attorney and the performance of those duties in a manner which serves the best interests of the CITY, subject to the direction of the City Council.

D. EMPL
OYEE desires employment as the City Attorney of the City of Tracy.

NOW, THEREFORE, in consideration of the faithful performance of the terms and conditions set forth below, the parties agree as follows:

Section 1: Duties.

CITY agrees to employ Bijal Patel as City Attorney of CITY as of April 25, 2022 as set forth in this Agreement, to perform the functions and duties of City Attorney.

Section 2: Term.

Except as otherwise expressly stated in this Agreement, the term of this Agreement shall be for an indefinite period of time. However, the EMPLOYEE serves at the will of City council subject to the terms of Section 6 and 8 of this agreement. EMPLOYEE may resign at any time from the EMPLOYEE’s position with the CITY provided EMPLOYEE gives the CITY 30 days written notice in advance and, in which event, EMPLOYEE forgoes any right to severance pay.

ATTACHMENT A

EMPLOYMENT AGREEMENT

CITY OF TRACY AND BIJAL PATEL

Section 3: Compensation and Benefits.

A. Base Salary. The CITY agrees to pay EMPLOYEE an annual base salary of $241,000, payable in accordance with a pre-determined schedule applicable to all CITY employees.

B. Cost of Living Adjustments. CITY agrees to increase the base salary automatically with any Cost of Living Adjustments provided to other employees covered by the most currently adopted Department Head Compensation and Benefit Plan.

C. Merjt Increases in Compensation. CITY may increase the base salary and/or other benefits of EMPLOYEE in the amount and to the extent as the CITY may determine that it is desirable to do so on the basis of an annual performance evaluation and salary review.

D. Health, Disabilit y and Life Insurance Benefits. Upon commencement of employment, EMPLOYEE is entitled to receive the same health, dental, vision, disability and life insurance benefits provided to other employees covered by the most currently adopted Department Heads Compensation and Benefits Plan.

E. Car Allowance. EMPLOYEE is entitled to receive a car allowance of $500 per month, prorated per pay period.

F. Cell Phone Allowance. During the duration of EMPLOYEE's employment with CITY, EMPLOYEE shall be entitled, at EMPLOYEE's option, to either a Cellular Phone allowance of $660 per year, prorated and allocated per pay period, or use, for City business, of a City-owned and paid for Cellular Phone.

G. Management Benefit Plan. EMPLOYEE is entitled to receive an annual Management Benefit allowance in the amount of $2,960 per calendar year to be used at EMPLOYEE's discretion for job related expenses or for professional development. The monies will be prorated and allocated per pay period and may be used for a wide variety of job related expenses, training, association memberships, computer hardware and software, conference registration and attendance, and other miscellaneous job expenses or professional development opportunities.

H. Accrual and Use of Leave.

1. Vacation Credit and Accrual. During the duration of employment with CITY, EMPLOYEE shall accrue vacation leave in the same amount as provided to other employees covered by the most currently adopted Department Heads Compensation and Benefits Plan.

ATTACHMENT A

EMPLOYMENT AGREEMENT

CITY OF TRACY AND BIJAL PATEL

2. Sick Leave Credit and Accrual. EMPLOYEE shall accrue sick leave at the rate of 96 hours per year, prorated per pay period.

3. Management Leave. It is recognized that EMPLOYEE must devote a great deal of time outside the normal office hours to business of the CITY, and to that end, EMPLOYEE will be allowed to accrue and use Management Leave as contained in the most currently adopted Department Heads Compensation and Benefits Plan.

Upo
n commencing employment, EMPLOYEE shall be credited with a prorated amount of 120 hours of management leave for the remainder of the 2022 calendar year.

4. Use of Leave. EMPLOYEE is entitled to accrue all leave, without limit, and if EMPLOYEE's employment is terminated, either voluntarily or involuntarily, she shall be compensated for all unused accrued vacation leave at the rate of pay on the date of separation.

EMPLOYEE shall be entitled to "buy back" vacation and Management Leave in the same manner as permitted for other employees covered by the most currently adopted Department Heads Compensation and Benefits Plan.

I. Deferred Compensation. CITY shall contribute 5% of EMPLOYEE's base salary to EMPLOYEE's 401 Plan deferred compensation.

J. CalPERS {California Public Employees' Retirement System) . EMPLOYEE shall pay the full employee contribution share under the applicable CalPERS formula.

Section 4: Performance Evaluation.

It is mutually agreed that the adopted operating budget for each fiscal year generally contains the goals and objectives developed by the CITY. Within 90 days of the date of this Agreement, or at some other mutually agreeable time, EMPLOYEE and the City Council will meet to discuss and establish performance goals for EMPLOYEE. A facilitator selected by EMPLOYEE and agreeable to the City Council may facilitate the discussion. The fees for the facilitator shall be paid by the CITY. Thereafter, the City Council and EMPLOYEE shall meet on an annual basis to evaluate EMPLOYEE's performance. The City Council shall provide EMPLOYEE with a written performance evaluation in such format as the City Council may determine. If the City Council concludes EMPLOYEE'S job performance warrants a salary increase for merit, the Council may grant a merit adjustment in an amount determined by the Council, to be

ATTACHMENT A

EMPLOYMENT AGREEMENT

CITY OF TRACY AND BIJAL PATEL

effective on a date determined by the Council. Such merit adjustments may be granted on one or more occasions during the term of this Agreement.

Section 5: General Business Expenses. CITY agrees to budget for and to pay for professional dues and subscriptions of EMPLOYEE for continuing and full participation in national, regional, state and local associations, and organizations necessary and desirable for EMPLOYEE's continued professional participation, growth, and advancement, and for the good of the CITY. CITY shall review EMPLOYEE's requests for membership, professional development, and attendant travel thereto during the normal budget review process. CITY agrees to pay all bar fees, continuing legal education fees and costs associated with maintaining the California law licenses of EMPLOYEE in good standing.

Section 6: Separation of Employment.

A. EMPLOYEE may voluntarily separate from CITY service by delivering a letter of resignation to the City Council not less than 30 days prior to the effective date of the resignation. This Agreement to provide a 30 day notice of resignation is an additional consideration for various benefits provided herein to EMPLOYEE.

B. Th
is Agreement shall terminate immediately upon the occurrence of any of the following events:
(i) the death of EMPLOYEE;
(ii) the loss by EMPLOYEE of legal capacity;
(iii) conviction of a felony;
(iv) the willful breach of material duty by the EMPLOYEE in the course of EMPLOYEE’s employment;
(v) repeated and protracted unexcused absences from the City Attorney's office and duties; or
(vi) conviction of an illegal act involving personal gain to EMPLOYEE; or (vii) is found to have committed an act resulting in disbarment or suspension from the California State Bar Association.

C. In the event of the termination of this Agreement for one of the causes enumerated in Paragraph B of this Section 6, EMPLOYEE is entitled to the compensation earned by EMPLOYEE before the date of termination as provided for in this Agreement computed pro rata up to and including that date; EMPLOYEE shall be entitled to no further compensation after the date of termination.

Section 7: Reimbursement to CITY.

In accordance with Government Code sections 53243, 53243.1 and 53243.2:

ATTACHMENT A

EMPLOYMENT AGREEMENT

CITY OF TRACY AND BIJAL PATEL

A. If EMPLOYEE is placed on paid administrative leave pending an investigation, EMPLOYEE shall reimburse the pay to CITY if EMPLOYEE is subsequently convicted of a crime involving the abuse of his office or position; B. If CITY pays for EMPLOYEE's legal criminal defense, EMPLOYEE shall fully reimburse the funds to the CITY if EMPLOYEE is subsequently convicted of a crime involving an abuse of EMPLOYEE’S office or position; and C. If this Agreement is terminated, any cash settlement related to the termination that EMPLOYEE may receive from CITY must be fully reimbursed to CITY if EMPLOYEE is subsequently convicted of a crime involving an abuse of EMPLOYEE’S office or position.

Section 8: Severance.

If EMPLOYEE involuntarily resigns or is terminated by the City Council for reasons other than those enumerated in Sections 6(A) or (B) above, EMPLOYEE is entitled to nine (9) months of severance pay.

For the purpose of this Agreement, “severance” shall include base salary, CITY’S contribution toward health benefit premiums, city paid life insurance premium and employers CALPERS retirement contributions subject to the limitations in Government code Sections 53260 and 53261. The severance pay shall be paid in a lump sum payment to EMPLOYEE by the CITY within fifteen working days after the effective date of EMPLOYEE's involuntary resignation or termination or as agreed to by CITY and EMPLOYEE. As a prerequisite for CITY paying severance pay, EMPLOYEE shall sign and deliver to CITY a separation agreement approved by CITY.

Section 9: General Provisions.

A. Indemnification. CITY shall defend, save harmless, and indemnify EMPLOYEE against any tort, professional liability claim, or demand or other legal action, whether groundless or otherwise, arising out of an alleged act or omission occurring in the performance of EMPLOYEE'S duties as City Attorney. CITY will compromise and settle any such claim or suit and pay the amount of any settlement or judgment rendered. It is expressly understood that the CITY is not responsible for any awards involving punitive damages.

B. Bonding . CITY shall bear the full cost of any fidelity or other bonds required of the EMPLOYEE under Title 2 of the Tracy Municipal Code.

C. Notices. Notices under this Agreement shall be given by deposit in the custody of the United States Postal Service, postage prepaid, addressed as follows:

ATTACHMENT A

EMPLOYMENT AGREEMENT

CITY OF TRACY AND BIJAL PATEL

CITY OF TRACY - EMPLOYER: BIJAL PATEL - EMPLOYEE:

Cit
y Council of the City of Tracy Bijal Patel
Attention: Mayor P.O. Box 2695
333 Civic Center Plaza Dublin, CA 94568
Tracy, CA 95376
Wit
h a copy to: City Manager
333 Civic Center Plaza
Tracy, CA 95376
Alt
ernatively, notices required under this Agreement, may be personally served in the same manner as is applicable to civil judicial practice.

D. Entire Agreement. This Agreement sets forth and establishes the entire understanding between the CITY and EMPLOYEE relating to the employment of EMPLOYEE by the CITY. Any prior discussions or representations by or between the parties are merged into this Agreement. Each party to this Agreement acknowledges that no representations, inducements, promises, or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein, and that no other agreement, statement, or promise not contained in this Agreement shall be valid and binding.

E. Amendments . The parties by mutual written agreement may amend any provision of this Agreement during the life of the Agreement. The amendments shall be incorporated and made a part of this Agreement.

F. Heirs. This Agreement is binding upon and inures to the benefit of the heirs at law and executors of EMPLOYEE. If the EMPLOYEE dies prior to the expiration of the term of employment, any monies that may be due EMPLOYEE from CITY under this Agreement as of the date of EMPLOYEE’S death shall be paid to his executors, administrators, heirs, personal representatives, successors, and assigns.

G. Severability. If any provision or portion of this Agreement is held unconstitutional, invalid or unenforceable, the remainder of this Agreement shall be deemed severable and shall not be affected, but shall remain in effect.

H. Written Materials. All written, printed, and electronic materials used by EMPLOYEE in performing duties for CITY are and shall remain the property of CITY.

Upon termination of employment, EMPLOYEE shall return such material to CITY.

I. Waiver. The parties shall not be deemed to have waived any of their respective rights under this Agreement unless the waiver is in writing and signed by such waiving party.

ATTACHMENT A

EMPLOYMENT AGREEMENT

CITY OF TRACY AND BIJAL PATEL

J. Effective Date. This Agreement shall become effective upon execution by both parties, provided however, that EMPLOYEE's first day of employment shall be April 25, 2022.

CITY

OF TRACY (EMPLOYER) BIJAL PATEL (EMPLOYEE)
_______________
_____________ _____________________________
Nancy Young, Mayor Bijal Patel
Dated: ______________________ Dated: _______________________ ATTE
ST:
_______________
_____________
Adrianne Richardson, City Clerk
Date
d: ______________________

APPROVE
D AS TO FORM:
_______________
___________
Gregory Rubens, Interim City Attorney
Dated: ______________________
March 24, 2022

ATTACHMENT A
RESOLUTION 2022 - _____

APPROVING AN EMPLOYMENT AGREEMENT BETWEEN BIJAL PATEL AND THE

CITY OF TRACY TO SERVE AS CITY ATTORNEY
WHER
EAS, An extensive recruitment and selection process for the City Attorney position has taken place; and
WHER
EAS, The City Council has carefully evaluated Bijal Patel’s knowledge, experience, administrative skills and abilities and has decided to appointment her to the position of City Attorney, and
WHER
EAS, Bijal Patel and the City of Tracy desire to enter into an employment agreement to specify the duties, responsibilities, salary and benefits related to the City Attorney position.

NOW
, THEREFORE, BE IT RESOLVED, That the City Council approves an Employment Agreement between Bijal Patel and the City of Tracy attached to this agenda item and authorizes the Mayor to execute the Agreement.
* * * *
* * * * * * * * * * * * * * * * * * * * * * *
The for
egoing Resolution 2022 - _____ was adopted by the Tracy City Council on the 5th day of April 2022 by the following vote:

AYES: COUNCIL

MEMBERS
NOES:

COUNCIL MEMBERS
ABSENT: CO

UNCIL MEMBERS

ABSTAIN
: COUNCIL MEMBERS
___________________________________
MAYO
R
ATTEST:
_____________________________
CIT

Y CLERK
April 5, 2022
AGENDA ITEM 3.C

REQUEST

CONTINUATION OF THE PUBLIC HEARING TO CONSIDER A PROPOSED

INCREASE TO SOLID WASTE RATES AND APPROVAL OF RATE STUDY,

DISCUSS OTHER FUNDING OPTIONS, AND ADOPT THE PROPOSED

RESOLUTION INCREASING SOLID WASTE RATES AT THE CONCLUSION OF THE

PUBLIC HEARING

EXECUTIVE SUMMARY
In 2019, the City obtained the services of HF&H Consultants, LLC to perform a solid waste rate study to analyze the service costs for the collection and processing of refuse, recycling, and organics within the City and make recommendations for any necessary changes. In comparing the revenue required to cover the cost of providing service to the revenue from current rates, the need for rate increases was identified.

City staff conducted a workshop on November 2, 2021 for Council to consider a proposed solid waste rate increase. During this meeting Council directed staff to distribute a notification to property owners of the proposed increase in accordance with Proposition 218. A Public Hearing regarding the proposed solid waste fee increases was then held on December 21, 2021. Council decided to continue the discussion to another date and directed staff to return with options for Council to consider that might reduce the impact of the increases to customers.

DISCUSSION
The City of Tracy currently has a Franchise Agreement with Tracy Delta Disposal Service Inc. (Tracy Disposal) for the collection, transportation, and disposal of solid waste within the City. The Franchise expires in March 2028. The City also maintains a Service Agreement with Tracy Material Recovery and Solid Waste Transfer, Inc. (Tracy MRF) for material acceptance, processing, and transfer services. The Service Agreement expires in December 2037 with the option to extend the Agreement an additional five years. The City provides customer service and billing services to the City’s solid waste customers and contracts with Tracy Disposal to provide all residential and commercial solid waste, recycling, and organics collection and related transportation, material processing, and disposal services.

California Senate Bill (SB) 1383, passed in 2016 with final regulations adopted in 2020, focuses on the reduction of methane emitted into the atmosphere. In order to comply with the requirements of SB 1383, additional State mandates, and the increase in cost of service, the City is requesting a rate increase to cover these and other program needs.

As a result of the multiple changes needed to implement SB 1383, cities all over the State are expected to increase their solid waste rates.

One of the most significant changes within the Solid Waste and Recycling program is the disposal of food waste. State mandate requires that residential food waste will have to Agenda Item 3.C
April 5, 2022

be placed in the same container as yard waste. Due to the nature of food waste, new non-vented containers are required to provide sanitary disposal of organic materials.

This change also requires weekly collection of organics resulting in increased collection and processing costs. The additional costs will include the cost of added labor, maintenance, and vehicle purchases for Tracy Disposal to switch from every other week, to every week organics collection. The more frequent collection is required due to the rotting of the food waste and potential odors generated by that process.

Additionally, the new rate structure provides a closure in the funding gap between revenues and basic costs of operations. Comparing the revenue required to cover the cost of providing service with the revenue from current rates indicates the need for rate increases. Customers have been paying the same solid waste rates since January 2012. Since that time, the cost of service has increased substantially. The proposed increases are projected to close this expanding gap.

The fiscal impact from unfunded State mandates, including SB 1383 and the California Air Resources Board’s regulations which requires the reduction of diesel particulate matter emissions (necessitating the previously unanticipated purchase of new garbage trucks within the period of the study) make up a majority of the rate increase in the first two years. The updated service costs also include increases in labor costs and the impacts of expanding service areas due to growth which consequently requires additional equipment and personnel. To lessen the impacts the rate increases will have on customers, the Solid Waste and Recycling program’s reserve fund will be utilized for the first two years of the proposed rate increase to smooth the implementation process and lighten the initial burden on rate payers.

When residents sign up for garbage service, they have the option of receiving a 60- gallon or a 90-gallon container for refuse. Each resident also receives a 90-gallon container for recycled materials and a 90-gallon container for yard waste, regardless of the container size they have for refuse. Residents also have the option to add additional containers for their use. Currently, residents are not charged for having an additional recycling container but there is a charge for having an additional yard waste container.

As part of the proposed rates, the cost of servicing the additional containers will now be charged to the customer (Attachment A).

Of the 25,106 properties that the solid waste rate increase would affect, 915 protests were received by the deadline of the Public Hearing on December 21, 2021. Per direction by the City Council at the Public Hearing, staff has worked with HF&H Consultants, and personnel from Tracy Disposal and Tracy MRF to discuss options to reduce the impact to customers. The proposed solid waste rates presented at the Public Hearing included several benefits to residents and increases to services provided.

These included all waste containers being collected weekly, a road impact charge associated with the refuse vehicle traffic, increasing the number of current recycling programs such as increasing the free bulky items pickup from one annually per residence to two annually, and expanding other programs. The following options for Council consideration allow minimal changes to current and proposed added services while allowing the City to meet the compliance obligations of State mandates.

Agenda Item 3.C
April 5, 2022

Option 1: Remove Weekly Recycling Pickup
The suggestion to collect all waste containers on a weekly basis would eliminate residents tracking which container would need to be placed out in the street but would also encourage extra recycling. However, this is not a requirement and collection can remain on a bi-weekly basis if desired.

Option 2: Remove Second Bulky Items Pickup
The City currently offers one free bulky items pickup to residential customers that currently have the three-container program for waste collection. The initial proposed rates included increasing this program to two annually. This option will continue with the program as it is currently offered as only once annually.

Option 3: Remove Leaf Pickup Program
With the change in weather patterns, the City has experienced an extended timeframe for leaves to fall. By eliminating this program, leaf piles will not stay in the streets and lessen the potential for blocking the flow of rainwater into the storm drainage system.

Customers will be responsible for disposing of the leaves in their organics container which will now be picked up on a weekly basis.

Select Rates Existing Rates Year 1 Year 2 Year 3 Year 4 Year 5 Initial Proposed 60 Gal Rate 36.50$ 44.38 $ 52.35 $ 61.18 $ 65.75 $ 70.40 $ 60 Gal with Option 1 Only 42.90 $ 49.36 $ 57.87 $ 62.36 $ 65.52 $ Initial Proposed 90 Gal Rate 43.20$ 52.57 $ 60.87 $ 70.21 $ 75.50 $ 80.89 $ 90 Gal with Option 1 Only 51.08 $ 57.88 $ 66.90 $ 72.12 $ 76.01 $ Incremental Reduction (1.49) $ (2.99) $ (3.31) $ (3.39) $ (4.88) $ Option 1: Remove Weekly Recycling Pickup
Select Rates Existing Rates Year 1 Year 2 Year 3 Year 4 Year 5 Initial Proposed 60 Gal Rate 36.50$ 44.38 $ 52.35 $ 61.18 $ 65.75 $ 70.40 $ 60 Gal with Option 2 Only 43.19 $ 51.14 $ 59.96 $ 64.51 $ 68.58 $ Initial Proposed 90 Gal Rate 43.20$ 52.57 $ 60.87 $ 70.21 $ 75.50 $ 80.89 $ 90 Gal with Option 2 Only 51.37 $ 59.65 $ 68.99 $ 74.26 $ 79.07 $ Incremental Reduction (1.20) $ (1.21) $ (1.23) $ (1.24) $ (1.82) $ Option 2: Remove Second Bulky Items Pickup
Select Rates Existing Rates Year 1 Year 2 Year 3 Year 4 Year 5 Initial Proposed 60 Gal Rate 36.50$ 44.38 $ 52.35 $ 61.18 $ 65.75 $ 70.40 $ 60 Gal with Option 3 Only 43.42 $ 51.38 $ 60.20 $ 64.75 $ 68.94 $ Initial Proposed 90 Gal Rate 43.20$ 52.57 $ 60.87 $ 70.21 $ 75.50 $ 80.89 $ 90 Gal with Option 3 Only 51.61 $ 59.89 $ 69.23 $ 74.51 $ 79.43 $ Incremental Reduction (0.96) $ (0.97) $ (0.98) $ (0.99) $ (1.46) $ Option 3: Remove Leaf Pickup Program
Agenda Item 3.C
April 5, 2022

Option 4: Replace Only One Container
One aspect of SB 1383 is for all waste containers throughout the state to be consistent in colors: organics is green, recycle is blue, and refuse is either black or grey. The initial proposed rate included changing our yard waste cart, currently brown and vented, to an organics cart, green and non-vented. It also included switching out our refuse carts to comply with the state mandate color of either black or grey. This option will have us only changing out the organics container.

Option 5: Delay Road Impact Charge by Two Years
The impact of the large refuse vehicle traffic on City streets is significant and the cost related to the impacts has been included in the study. Due to the financial burden being the highest in the first two years to comply with State mandates, there is the option to delay the road impact charge by two years and thus further smooth implementation of the fee increases.

Option 6: Include 35-Gallon Refuse Container
The request to research the option to include a 35-gallon container as an option for residents was explored. While the cost would be slightly reduced for customers who select this option, it will increase the cost for the customers that keep the 60- or 90- gallon containers. This option also increases the potential contamination to the contents of the recycling and organics containers. NOTE: This option would require that a new Prop 218 process be initiated.

Select Rates Existing Rates Year 1 Year 2 Year 3 Year 4 Year 5 Initial Proposed 60 Gal Rate 36.50$ 44.38 $ 52.35 $ 61.18 $ 65.75 $ 70.40 $ 60 Gal with Option 4 Only 43.91 $ 51.42 $ 60.25 $ 64.81 $ 69.07 $ Initial Proposed 90 Gal Rate 43.20$ 52.57 $ 60.87 $ 70.21 $ 75.50 $ 80.89 $ 90 Gal with Option 4 Only 52.09 $ 59.94 $ 69.28 $ 74.57 $ 79.56 $ Incremental Reduction (0.47) $ (0.93) $ (0.93) $ (0.93) $ (1.33) $ Option 4: Replace Only One Container
Select Rates Existing Rates Year 1 Year 2 Year 3 Year 4 Year 5 Initial Proposed 60 Gal Rate 36.50$ 44.38 $ 52.35 $ 61.18 $ 65.75 $ 70.40 $ 60 Gal with Option 5 Only 42.92 $ 49.38 $ 58.18 $ 62.72 $ 67.33 $ Initial Proposed 90 Gal Rate 43.20$ 52.57 $ 60.87 $ 70.21 $ 75.50 $ 80.89 $ 90 Gal with Option 5 Only 51.11 $ 57.90 $ 67.21 $ 72.47 $ 77.82 $ Incremental Reduction (1.46) $ (2.97) $ (3.00) $ (3.03) $ (3.07) $ Option 5: Delay Road Impact Charge by Two Years
Agenda Item 3.C
April 5, 2022

In addition, Council inquired at the Public Hearing about subsidizing any shortfall by using the General Fund. Council has the discretion to determine how any shortfalls should be made whole. However, all Utility Funds should have the ability to sustain themselves through rates established for the cost of services provided. By not maintaining Utility Funds in a fiscally healthy and self-sustaining manner, the City’s bonding capacity would likely be downgraded.

Of the options being presented, staff recommends Council select Option 1: Remove Weekly Recycling Pickup, Option 2: Remove Second Bulky Items Pickup, and Option 3:

Remove Leaf Pickup Program. The selection of these options will continue essential services provided to customers, reduce the impact of the rate increase, and allow the City to comply with current State mandates.

FISCAL IMPACT
The Solid Waste and Recycling program’s reserves will be used for the first two fiscal years to decrease the impact to the City’s rate payers. In doing so, the reserves will decrease by $2,500,000 in FY 22/23 and FY 23/24. Following the use of the current reserves for the first two years, the remaining reserves are estimated to be $3,700,000 - approximately one and a half months of operating expenditures.

With the new rate increases, the City will receive approximately $600,000 annually to fund new solid waste-related programs and enhancements to the Community Preservation programs. Additionally, Franchise fees are expected to increase by approximately $230,000 in FY 22/23. The City will also have the ability to recover costs related to the wear and tear on City streets from solid waste and recycling collection vehicles.

Select Rates Existing Rates Year 1 Year 2 Year 3 Year 4 Year 5 35 Gal with Option 6 Only - $ 39.24 $ 47.91 $ 56.48 $ 60.69 $ 65.05 $ Incremental Reduction - 8.67 $ 8.57 $ 4.21 $ 4.36 $ Initial Proposed 60 Gal Rate 36.50$ 44.38 $ 52.35 $ 61.18 $ 65.75 $ 70.40 $ 60 Gal with Option 6 Only 47.18 $ 56.34 $ 65.43 $ 70.35 $ 75.45 $ Incremental Reduction 10.68 $ 9.16 $ 9.09 $ 4.92 $ 5.10 $ Initial Proposed 90 Gal Rate 43.20$ 52.57 $ 60.87 $ 70.21 $ 75.50 $ 80.89 $ 90 Gal with Option 6 Only 57.19 $ 65.55 $ 75.11 $ 80.68 $ 86.44 $ Incremental Reduction 13.99 $ 8.36 $ 9.56 $ 5.57 $ 5.76 $ Option 6: Include 35-Gallon Refuse Container
Select Rates Existing Rates Year 1 Year 2 Year 3 Year 4 Year 5 Initial Proposed 60 Gal Rate 36.50$ 44.38 $ 52.35 $ 61.18 $ 65.75 $ 70.40 $ 60 Gal with Option 1, 2, & 3 40.74 $ 47.17 $ 55.66 $ 60.13 $ 62.24 $ Initial Proposed 90 Gal Rate 43.20$ 52.57 $ 60.87 $ 70.21 $ 75.50 $ 80.89 $ 90 Gal with Option 1, 2, & 3 48.92 $ 55.69 $ 64.69 $ 69.88 $ 72.73 $ Incremental Reduction (3.65) $ (5.18) $ (5.52) $ (5.62) $ (8.16) $ Recommended Rates: Removal Of Options 1, 2, and 3
Agenda Item 3.C
April 5, 2022

STRATEGIC PLAN
This agenda item supports the City’s Governance Strategic Priority:

Governance Strategy
Goal 2: Ensure short and long-term fiscal health
Objective 6: Complete rate and fee studies: Solid Waste, Wastewater, Citywide, Core Fees, Master Impact Fees

RECOMMENDATION
It is recommended that City Council continue the public hearing discussion to consider a proposed increase to the solid waste rates, approve the rate study, and adopt the resolution increasing solid waste rates at the conclusion of the public hearing.

Prepared by: Connie Vieira, Management Analyst II
Reviewed by: Don Scholl, Director of Public Works
Karin Schnaider, Director of Finance
Midori Lichtwardt, Assistant City Manager
Approved by: Michael Rogers, City Manager

ATTACHMENTS
Attachment A – Rates for Additional Containers
Attachment B – HF&H Consultants, LLC Solid Waste Cost of Service and Rate Study Attachment C – Solid Waste Rate Study PowerPoint Presentation Attachment A
Rates for Additional Carts
Residential Increase Current Rate FY 21/22 FY 22/23 FY 23/24 FY 24/25 FY 25/26 Recycle Container* -- $4.27 $5.64 $6.05 $6.66 $7.29
Organics Container* $8.70 $7.77 $9.94 $10.54 $11.35 $12.18 *The same rate applies to both 60-gallon and 90-gallon customers.

October 26, 2021

ATTACHMENT 'B'

CITY OF TRACY
520 TRACY BLVD
TRACY, CA 95376

SOLID WASTE RATE STUDY
October 26, 2021

HF&H CONSULTANTS, LLC
201 North Civic Drive, Suite 230
Walnut Creek, CA 94596
This document is printed on 100% recycled, post-consumer content paper

Managing Tomorrow’s Resources Today

201 N. Civic Drive, Suite 230 Robert D. Hilton, Emeritus Walnut Creek, California 94596 John W. Farnkopf, PE
Telephone: 925/977-6950 Laith B. Ezzet, CMC
www.hfh-consultants.com Richard J. Simonson, CMC
Marva M. Sheehan, CPA
Robert C. Hilton, CMC

October 26, 2021
Ms. Connie Vieira
Management Analyst
Public Works Department
City of Tracy
520 Tracy Boulevard
Tracy, CA 95376

Subject: Solid Waste Rate Study

Dear Ms. Vieira,

HF&H Consultants, LLC (HF&H) is pleased to submit this Solid Waste Rate Study report to the City of Tracy (City). The report begins with determining how much projected revenue is needed from solid waste, recycling and Organic rates during the next five years, Fiscal Year 20 21-2022 through Fiscal Year 20 25- 2026. The report then describes how the revenue is apportioned between customers receiving bin, cart, and roll off service. The report concludes with a discussion of the rate design that is appropriate for each class to ensure that customers are paying their proportionate share.

The report reflects input from the City and Tracy Delta Solid Waste Management, Inc. (Tracy Disposal) staff in refining the rates. The resulting rate increases are necessary for several reasons: (1) the City’s rates have not been adjusted in over nine years (2) the cost of collection of solid waste has increased; and (3) new State-mandated diversion programs require additional funding. * * * *
We are pleased to have had the opportunity to assist the City with this study and would like to thank you for your support during the project.

If you have any questions, please call Marva at (925) 977-6961 or Scott at (925) 977-6967.

Very truly yours,

HF&H CONSULTANTS, LLC

Marva M. Sheehan, CPA Scott Holt
Vice President Project Manger

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City of Tracy Table of Contents, Definitions, and Limitations Solid Waste Rate Study and Report

HF&H Consultants, LLC i October 26, 2021

TABLE OF CONTENTS
EXECUTIVE SUMMARY ................................................................................................ 1 Study Purpose and Objectives ................................................................................... 1 Findings and Recommendations ............................................................................... 1 SECTION 1. INTRODUCTION ........................................................................................ 5 Study Purpose ........................................................................................................... 5 Current Rates ............................................................................................................ 5 Legal Requirements ................................................................................................... 7 SECTION 2. REVENUE REQUIREMENT PROJECTIONS ............................................ 9 Expense Projections .................................................................................................. 9 Reserve Funds......................................................................................................... 10 Revenue Increases .................................................................................................. 10 SECTION 3. COST OF SERVICE STUDY .................................................................... 12 Methodology ............................................................................................................ 12 SECTION 4. RATE DESIGN – COST OF SERVICE .................................................... 15 SECTION 5. CUSTOMER BILL IMPACTS ................................................................... 22

APPENDICES
A-1 Rate Model Summary
A-2 Cart Cost of Service Calculations
A-3 Monthly Cart Rates – Cost of Service
A-4 Solid Waste Bin Cost of Service Calculations
A-5 Recycling Bin Cost of Service Calculations
A-6 Organics Bin Cost of Service Calculations
A-7 Monthly Bin Rates – Cost of Service
A-8 Roll Off Cost of Service Calculations
A-9 Roll Off Per Pull Rates – Cost of Service – Loose Material A-10 Roll Off Per Pull Rates – Cost of Service – Compact Material A-11 Current Rate Schedule

City of Tracy Table of Contents, Definitions, and Limitations Solid Waste Rate Study and Report

HF&H Consultants, LLC ii October 26, 2021

ACRONYMS/DEFINITIONS
Bin (Hoppers) Container provided by the City through partnership with Tracy Disposal and are usually made from metal . Tracy Disposal provides its bin customers with solid waste collection service at varying frequencies in a range of container sizes to meet each customer’s needs. These customers are charged a monthly rate based on their subscription level (e.g., one cubic yard bin, serviced one time per week; three cubic yard bin, serviced three times per week) or a per-pickup rate for on- call services.

Cart (Toters) Container provided by the City through partnership with Tracy Disposal and are usually made from plastic with wheels for portability. Tracy Disposal provides its cart customers with solid waste collection in either 60-, or 90-gallon carts. As part of its contract with the City, Tracy Delta Solid Waste Management Inc. provides collection in 96-gallon recycling carts and 96-gallon yard waste carts to residential and commercial customers.

City City of Tracy
COS Cost- of-service
ECU E quivalent container unit
ECF E quivalent container factor
Fixed Collection Costs Costs not dependent on the subscribed volume of service.

Food Waste Residential and commercial putrescible food waste materials Frequency Surcharge Additional cost for recei ving service multiple times per week. Routing is negatively impacted when trucks must return to areas previously serviced.

FTE F ull time equivalent
FY Fiscal year
MSW Municipal solid waste
Organics Material includes yard waste and food scraps.

Rate The rate charged to each customer based on size of container and frequency of service.

Rate Model The part of the Solid Waste Rate Study where the rates are developed and modeled to meet the City’s desired results.

Roll-Off Container provided by the City through partnership with Tracy Disposal or self- owned by the commercial customer made from metal. Tracy Disposal provides its roll-off customers with solid waste, recycling, construction and demolition, or City of Tracy Table of Contents, Definitions, and Limitations Solid Waste Rate Study and Report

HF&H Consultants, LLC iii October 26, 2021
yard waste collection service in a range of container sizes to meet each customer’s needs. These customers are charged a per -pickup rate for on -call services based on their debris box size (e.g., 10 cubic yard bin, 20 cubic yard compactor bin, and 40 cubic yard self-contained compactor bin).

Rate Study Solid Waste Rate Study performed to develop the appropriate rates for the collection, processing and disposal of solid waste, recyclables and organic materials to meet the City’s revenue requirements.

SFR S ingle-family residential
Tracy Disposal Tracy Delta Solid Waste Management Inc., the City’s franchisee for the collection, transportation, and disposal of refuse and garbage, including the collection of recyclable material, in the City.

Volumetric charge T he variable costs associated with the size of the container subscribed to by residential, multi-family or commercial customers.

Yard Waste Biodegradable materials such as leaves, grass, weeds, and wood materials from trees and shrubs.

City of Tracy Table of Contents, Definitions, and Limitations Solid Waste Rate Study and Report

HF&H Consultants, LLC iv October 26, 2021

LIMITATIONS
This Solid Waste Rate Study (Rate Study) was prepared solely for the City in accordance with the contract between the City and HF&H and is not in intended for use by any other party for any other purpose.

In preparing the Rate Study, HF&H relied on information and instructions from the City and Tracy Disposal and Tracy Material Recovery & Solid Waste Transfer, Inc., which we consider to be accurate and reliable and did not independently verify.

For purposes of the Rate Study , and clarity of this report, a 3% annual inflation factor was applied to operating and overhead costs. Annual growth factors were applied to residential, commercial, and roll- off, per direction of the City.

The Rate Study with its accompanying analyses contain projections of revenues and expenditures based on various assumptions and estimates provided by the City, Tracy Disposal and Tracy Material Recovery & Solid Waste Transfer, Inc. While we reviewed those projections for reasonableness, actual results of operations will usually differ from projections because events and circumstances do not always occur as expected. Those differences may be significant and materially affect the analyses and findings presented in this report.

Rounding differences caused by stored values in electronic models may exist.

The Rate Study addresses relevant laws, regulations, and court decisions but should not be relied upon as legal advice. Questions concerning the interpretation of legal authorities referenced in this study should be referred to a qualified attorney.

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City of Tracy Executive Summary
Solid Waste Rate Study and Report

HF&H Consultants, LLC 1 October 26, 2021

EXECUTIVE SUMMARY
The City of Tracy’s (City) Public Works Department oversees solid waste services to the City’s residents and businesses in partnership with Tracy Delta Solid Waste Management, Inc. (Tracy Disposal) and Tracy Material Recovery Facility and Solid Waste Transfer, Inc.

The City provides customer service and billing services to the City’s solid waste customers and contracts with Tracy Disposal to provide all residential and commercial solid waste , recycling, and Organics collection and related transportation, material processing, and disposal services.

In order to increase rates for these services, the City intends to comply with Article XIIID, Section 6 of the California Constitution, which was enacted by Proposition 218 in 1996. This Section requires that (1) revenues derived from fees or charges for property-related service not exceed the cost to provide service; (2) revenues derived from fees or charges not be used for any purpose other than that for which it was imposed; (3) the amount of a fee or charge upon an account not exceed the proportional cost of the service attributable to the parcel; (4) no fee or charge may be imposed for a service unless that service is actually used by, or immediately available to, the owner of the property; and, (5) no fee or charge may be imposed for general governmental services. The analysis conducted in support of this study was founded on legal direction related to Proposition 218, which was provided by City’s legal counsel.

Study Purpose and Objectives
The purpose of this S olid Waste Rate Study (Rate Study) is to conduct a comprehensive analysis of the City’s solid waste, recyclables and O rganics collection rates, including documentation of the analysis, underlying assumptions, and the rationale for the recommended rates.

This Rate Study has several key objectives:
• Determine revenue that is necessary to meet the City’s requirements, including operations and maintenance, capital improvement, and maintaining an adequate reserve fund; • Determine the cost of service attributable to each parcel based upon the subs cribed service level; and,
• Ensure that the proposed rate structure is compatible with Proposition 218 mandates.

These objectives are met by applying industry best practices and by complying with all applicable laws.

Findings and Recommendations
In preparing the Rate Study, the following findings were made.

1. Operating cost increases / decreases.
a. SB 1383 requires the City to remove organic materials from its disposed refuse effective January 1, 2022. To comply with the legal requirements, the City will have to require customers to combine Food Waste and Yard Waste in Organics carts and collect the Organics carts every week , rather than the current practice of every other week , beginning on January 1, 2022. The additional costs to provide weekly organics collection have been included in the Rate Study.

City of Tracy Executive Summary
Solid Waste Rate Study and Report

HF&H Consultants, LLC 2 October 26, 2021
b. A Refuse Vehicle Road Impact Study was performed in early 2020 to determine the cost impact of the solid waste , recyclables and O rganics collection vehicles operating on the City’s streets. The financial impact attributable to the solid waste, recyclables , and Organics collection trucks is $2,057,000, annually. City staff has elected to phase the costs into the rates over the 5-year rate setting period ($411,540 each year). c. The Rate Study includes additional costs as recommended by the City for code enforcement, community preservation, illegal dumping, and homeless encampment cleanup.
d. The Rate Study includes the additional costs to provide weekly collection of residential curbside recycling.
e. City staff has elected to use $2,500,000 of fund balance reserves in FY 21/22 and FY 22/23 ($5,000,000 total) to mitigate the rate increases necessary in those years.

2. Projected revenue increases.

The Rate Study projected increasing r ates to generate additional overall revenue to cover the recent cost increases and revenue shortfall. Comparing the revenue required to cover the cost of providing service with the revenue from current rates indicates the need fo r rate increases sufficient to generate additional revenue as follows:

January 2021 – 23.7% (with use of fund balance reserves) January 2022 – 12.9% (with use of fund balance reserves) January 2023 – 16.9%
January 2024 – 8.5%
January 2025 – 8.2%
The percentage increases reflect system-wide increases rather than increases for each material type collected, subscription level, or customer class. It should be noted the projected revenue increase for 2023 includes the annual cost inflators as well as absorbing the costs that were offset with fund balance reserves in the prior two years.

The rate adjustment period for the Rate Study has been changed from fiscal year (July – June) to calendar year (January – December). For reporting purposes, we are using fiscal year (FY XX/XX) to reflect the years with the understanding the adjustments will take place January 1 each year.

3. Revenue increases by customer class and by material type.

Customer classes for the purpose of th e Rate Study are “cart” customers comprised of both residential and commercial customers , “bin” customers, and “roll-off” customers based on the type of container used. Figure ES-1 compares the revenue from current rates and the cost to provide service, by customer class, material type, and container type. The COS includes projected growth and inflation as noted in the limitations. This figure indicates how much revenue is needed from service charges, from each customer class, to generate the 23.7% additional overall revenue needed in FY 21/22. As shown, the revenue increase varies by customer class, a 19.4% increase needed in cart rate revenue, a 5.4% increase in bin rates with the largest increase to roll- off customers at 52.8%. An intrinsic part of the Rate Study was to reallocate costs based on material type collected and size of container resulting in different increases by customer class.

City of Tracy Executive Summary
Solid Waste Rate Study and Report

HF&H Consultants, LLC 3 October 26, 2021
Figure ES 1
Current Rate Revenue Compared with the Cost of Service
(FY 21/22)

Revenue at
Current Rates
Cost of Service*
Difference COS
less Current
Revenue
Carts
Solid Waste 11,058,260$ 53.6% 8,158,232$ 32.0% (2,900,028)$ Recycling 42,118 0.2% 1,904,580 7.5% 1,862,462$ Organics 34,007 0.2% 3,227,154 12.6% 3,193,147 11,134,384$ 53.9% 13,289,966$ 52.0% 2,155,582$ 19.4% Bins
Solid Waste 4,671,098$ 22.6% 4,985,945$ 19.5% 314,848$ 6.7% Recycling 145,222 0.7% 66,724 0.3% (78,498)$ -54.1% Organics 23,962 0.1% 48,041 0.2% 24,079 100.5% 4,840,281$ 23.4% 5,100,710$ 20.0% 260,429$ 5.4% Roll-Off
Solid Waste 4,262,229$ 20.6% 6,622,102$ 25.9% 2,359,873$ 55.4% C&D 401,373 1.9% 505,524$ 2.0% 104,151$ 25.9% Organics 3,364 0.0% 4,937$ 0.0% 1,572 46.7% Wood 6,646 0.0% 10,445$ 0.0% 3,800 57.2% 4,673,612$ 22.6% 7,143,008$ 28.0% 2,469,396$ 52.8% Total 20,648,277$ 100.0% 25,533,684$ 100.0% 4,885,407$ 23.7% Service Class
Components
*Includes 2% projected subscription growth for residential accounts, a 4.5% increase for commercial accounts, and 3% annual inflation
City of Tracy Executive Summary
Solid Waste Rate Study and Report

HF&H Consultants, LLC 4 October 26, 2021

4. Monthly rate increases. To generate the necessary annual percentage increases in revenue summarized in Item #2 above, monthly rates for both cart and bin service require changes over the next five years. The current and COS-based rates for the most commonly subscribed services are sum marized in Figure ES -2. Note that t he COS rate years include growth and inflation adjustments as noted in the limitations. The City currently offers a monthly rate for bundled solid waste, recycling, and Organics cart collection service for residential customers. The City also offers monthly and per pick-up rates for commercial solid waste, recycling, and Organic bin service, and a bundled recycling and Y ard Waste cart collection service for commercial carts. The full rate schedules are included in the Appendices (A-3, A-7, A-9, and A-10).

Figure ES-2
Current and Cost of Service Based Monthly Rates
(Serviced 1 Time per Week)

5. Reserve Fund Balance. The City’s projected reserve fund balance as of June 30, 2021, is $10,247,000. The reserve fund balance may be used to assist in implementation of new programs such as those required by SB 1383, help offset future rate increases, or used in an emergency for unforeseen events. Currently the fund balance is sufficient to provide funding for approximately 4-5 months of operations. After using $5,000,000 of reserves in FY 21/22 and FY 22/23, the reserve fund balance , to phase -in the rate impact of increased costs and revenue shortfall, the City’s fund balance is projected to be approximately $5,000,000, roughly two (2) months of operations.

Solid Waste,
Recycling, and
Organics
Current
Rates FY 21/22 $
Change FY 22/23 $
Change FY 23/24 $
Change FY 24/25 $ Change FY 25/26 $
Change
60 Gallon Cart* 36.50$ 44.38$ 7.88$ 52.35$ 7.96$ 61.18$ 8.83$ 65.75$ 4.56$ 70.40$ 4.66$ 90 Gallon Cart* 43.20$ 52.57$ 9.37$ 60.87$ 8.30$ 70.21$ 9.35$ 75.50$ 5.29$ 80.89$ 5.39$ Solid Waste Current
Rates FY 21/22 $
Change FY 22/23 $
Change FY 23/24 $
Change FY 24/25 $ Change FY 25/26 $
Change
60 Gallon Cart* 39.70$ 23.05$ (16.65)$ 24.73$ 1.69$ 29.03$ 4.29$ 31.23$ 2.20$ 33.48$ 2.25$ 90 Gallon Cart* 51.85$ 31.23$ (20.62)$ 33.25$ 2.02$ 38.06$ 4.81$ 40.99$ 2.93$ 43.97$ 2.98$

1.5 Yard Bin 148.20 $ 205.94 $ 57.74$ 215.20 $ 9.26$ 264.40 $ 49.19 $ 271.00 $ 6.60$ 277.86 $ 6.87$ 2 Yard Bin 191.85 $ 235.71 $ 43.86$ 246.35 $ 10.64$ 297.03 $ 50.68 $ 305.69 $ 8.65$ 314.62 $ 8.93$ 3 Yard Bin 257.55 $ 297.16 $ 39.61$ 310.74 $ 13.58$ 364.61 $ 53.87 $ 377.72 $ 13.11$ 391.13 $ 13.41 $ 4 Yard Bin 322.65 $ 358.61 $ 35.96$ 375.12 $ 16.52$ 432.18 $ 57.05 $ 449.75 $ 17.57$ 467.64 $ 17.89 $ 6 Yard Bin 440.55 $ 492.97 $ 52.42$ 516.45 $ 23.49$ 581.12 $ 64.66 $ 609.68 $ 28.56$ 638.60 $ 28.92 $ *Only applicable for Residential Customers. Includes a 96 Gallon Recycling and 96 Gallon Organics carts.
* Only applicable for Commercial Customers. Does not include recycling or Organics.

City of Tracy Section 1. Introduction
Solid Waste Rate Study and Report

HF&H Consultants, LLC 5 October 26, 2021
SECTION 1. INTRODUCTION
The City’s Public Works Department oversees solid waste services to the City’s residents and businesses in partnership with Tracy Disposal. The City provides customer service and billing services to the City’s solid waste customers and contracts with Tracy Disposal to provide all residential and commercial solid waste, recycling, and yard waste collection and related transportation, material processing, and disposal services.

In 2019, the City requested HF&H to assist with developing a COS model and rate structure based on the level of service received by each customer class. Since that time, HF&H, City staff and Tracy Disposal have worked together in developing the Rate Study. The purpose of this report is to document the analysis and summarize our assumptions, findings, and recommendations.

The report is organized to explain how the revenue requirements are determined over the next five years.

As part of the documentation, this report includes a copy of the spreadsheet model that was used to derive rates (See Attachments).

Study Purpose
The main purpose of this Rate Study is to document that the City’s rates comply with the relevant laws in California for setting solid waste , recyclables and O rganics collection rates. Another key purpose is to ensure that the rates generate sufficient revenue to fund the City’s operating and capital costs as well as to maintain adequate reserves.

Current Rates
The City’s solid waste accounts are billed through the City’s Utility Billing System.

The City’s single-family rate payers pay one monthly charge for collection and disposal/processing service of solid waste, recycling, and yard waste. Extra recycling carts are available at no charge. Extra yard waste carts are available for an additional charge.

The City’s commercial and multi-family rate payers pay one monthly charge for collection and disposal service of solid waste but pay separately for recycling and organics bins . The only bundled rate for commercial and multi-family customers is for a recycling and yard waste cart combination.

The City’s Low Income Assistance program currently provides rate relief for low -income senior and low- income disabled customers. Approximately 7% of the 60 gallon residential customers and 3.5% of the 90 gallon residential customers participate in the program. The program is paid through the use of non-rate revenues.

According to the City’s franchise agreement with Tracy Disposal, the rates shall be periodically adjusted by the City as needed to ensure sufficient funding for the City to meet all its financial and other obligations under the franchise agreement. The last rate increase was on January 1, 2012. Significant time has passed since the last rate increase that the cost of providing service to the City’s customers has increased significantly, both in total and between customer classes, and the current rates no longer reflect the current cost to provide collection, processing, and disposal service.

The current rates for one time per week service are summarized in Figures 1-1, 1-2, and 1-3.

City of Tracy Section 1. Introduction
Solid Waste Rate Study and Report

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Figure 1-1 – Residential Cart Rates

Figure 1-2 – Commercial Cart Rates

Subscription Levels Current Monthly
Rate
Extra
Recycling
Extra
Organics
60 Gallon Refuse
96 Gallon Recycling
96 Gallon Organics

36.50$ -$ 8. 70$
90 Gallon Refuse
96 Gallon Recycling
96 Gallon Organics

43.20$ -$ 8. 70$
RESIDENTIAL REFUSE, RECYCLING, AND Organics RATES
Subscription
Levels
Current
Monthly
Rate
Combination
Recycling &
Organics
Extra
Recycling
Extra
Organics
60 Gallon
Refuse 39.70$ 43.60$ - $ $ 8.70 90 Gallon
Refuse 51.58$ 43.60$ - $ $ 8.70 COMMERCIAL REFUSE, RECYCLING, AND Organics RATES
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Figure 1-2 Bin and Roll-Off Rates **

Legal Requirements
The City is responsible for setting rates in compliance with California law. Voters passed Proposition 218 in November 1996, which enacted Article XIIID o f the California Constitution. Article XIIID 1 has five substantive provisions that must be met:

1. Revenue from rates must not exceed the cost of providing service;

2. Revenue from rates must be used for providing service;

3. Fees and charges must be proportional to the cost of providing the service attributable to the parcel;

1 Sections 6(b) 1 - 5.

Subscription
Levels
Current Monthly
Rate
Temporary Per
Load Rate
REFUSE

1.5 Yards 148.20$ 40. 65$
2 Yards 191.58$ 55. 10$
3 Yards 257.55$ 77. 70$
4 Yards 322.65$ 99. 80$
6 Yards 440.55$ 140. 05$

RECYCLING

1.5 Yards 130.90$ 35. 55$
2 Yards 169.70$ 48. 50$
3 Yards 226.00$ 68. 70$
4 Yards 280.40$ 88. 45$
6 Yards 377.15$ 124. 55$
Subscription
Levels
Current Monthly
Rate Per Load Rate
10 Yards N/A 276.90$
20 Yards N/A 395.95$
30 Yards N/A 518.05$
40 Yards N/A 637.10$
* Additional fees based on weight may apply
* * Partial list of rate s. The full rate she e t is include d in Appendix A-11.

REFUSE AND RECYCLING BIN RATES
ROLL-OFF RATES*
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4. Fee or charge may not be imposed for a service unless that service is actually used by, or immediately available to, the owner of the property; and,

5. No fee or charge may be imposed for general governmental services.

The basis for setting rates that are proportional to the cost of providing service was not prescribed in Article XIIID; therefore, the analyst was responsible for meeting the requirements of Sections 6(b) 1-5, as reasonably as possible. “Reasonable” rates are not capricious (there is a documented source for all data), not arbitrary (decisions required to make assumptions and analyze data have a sound reason), and not discriminatory (the results do not unduly favor one customer at the expense of another).

We interpret this concept to mean that rates must be proport ionate to the COS across the range of subscribed service. We further interpret it to mean that the rates for each level of service must correlate with the actual demand that customers place on the vehicles and for which the system must be designed to provide the level of service customers require.

City of Tracy Section 2. Revenue Requirement Projections Solid Waste Rate Study and Report

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SECTION 2. REVENUE REQUIREMENT PROJECTIONS
To determine whether additional rate revenue is required, projected operating expenses are compared with projected revenue from current rates. Annual surpluses and deficits are then applied to the reserve funds. Rates are then increased so that the expenses are covered and operating and capital reserves are maintained at or close to target levels.

Expense Projections
The City’s FY 18/19 actual expenditures and Tracy Disposal’s FY 20/21 projected income statement served as the basis for determining the revenue requirement. The City’s historical costs were inflated to FY 21/22 values by the factors show in in Figure 2-1. The City budget is developed annually by the Department of Financial Management (Financial Management) and approved by the City Council. The City’s overhead costs for solid waste oversight are included in Public Works Admin, Contracted Services, Commodities, and ISC Charges. Expenditures paid to Tracy Disposal for collection, transportation, and disposal of material are included in Contracted Services. The model currently allows inflation to be applied individually to subcategories within the four main categories below, and further by year to accurately reflect anticipated or known increases in personnel, benefits, capital expenses, capital improvements, and new programs. The Rate Model currently accounts for a 3% CPI across all line items for each year, as noted in our limitations.

Figure 2-1. Inflators used in Cost of Service Study

SB 1383 – Short-lived Climate Pollutants: Methane Emissions: Dairy & Livestock; Landfills: Organics SB 1383, passed in 2016 and final regulations adopted in 2020 , focuses on the reduction of methane emitted into the atmosphere. The regulations require organics (as defined in the regulations) to be diverted from the landfill. Therefore, all organic material will need to be separately collected from the City’s generators. For the City, this represents a change to current collection practices.

The City’s residents currently include food scraps in the solid waste container. Effective January 1, 2022, the food scraps will not be permitted in the solid waste container. Most agencies throughout the state are including the food scraps with the yard waste currently being collected. The City’s residential customers will be required to combine food scraps and yard waste in the new Organics container. This will requ ire weekly collection of O rganics resulting in increased collection and processing costs. The additional costs will include the cost of added labor, maintenance, and vehicle purchases for Tracy Disposal to switch from every other week to every week organics collection. The timing of converting to weekly collection is expected to commence effective January 1, 2022 , so the increase in collection and processing costs will be phased in with one half absorbed in FY 21/22 and one half absorbed in FY 22/23 rate setting.

Sub-Object Title
%
Inflation
FY 19/20
%
Inflation
FY 20/21
%
Inflation
FY 21/22
%
Inflation
FY 22/23
%
Inflation
FY 23/24
% Inflation
FY 24/25
%
Inflation
FY 25/26
5100-5199 Public Works Admin 3% 3% 3% 3% 3% 3% 3%
5200-5299 Contracted Services* 3% 3% 3% 3% 3% 3% 3%
5300-5399 Commodities 3% 3% 3% 3% 3% 3% 3%
5400-5499 ISC Charges 3% 3% 3% 3% 3% 3% 3%
* Contracted Services includes the amount paid to Tracy Disposal, City related overhead, and additional known costs. Tracy Disposal projected FY20/21 based on actual costs and known changes. Tracy Disposal costs were adjusted by inflation beginning in FY21/22.

City of Tracy Section 2. Revenue Requirement Projections Solid Waste Rate Study and Report

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Migration
When there are significant rate increases, customers may downsize their subscription levels to a lower cost service. Due to the limited options for downsizing carts , minimal increase in solid waste bins, and decrease in recycling bin costs , a major migration is not expected between service levels. Therefore, service migration has been limited to 2% in FY 22/23, the first year after the COS Study rate implementation.

Customers with more than one recycling container will be billed for each additional container beginning FY 21/22. It is not anticipated that customers will reduce recycling services.

Reserve Fund Balance
A Reserve Fund Balance is necessary to help stabilize customers’ rates and provide for unexpected contingencies. The Reserve Fund Balance can be drawn on in years when the City experiences above average costs and augmented during years when costs are below average. The City has elected to use $2.5 million of its Reserve Fund Balance to help mitigate the rate increases for FY21/22 and FY22/23 for a total of $5.0 million reduction to the reserve balance. The reserve balance is estimated to be approximately $5.0 million at the end of FY 22/23, roughly two (2) months of expenditures.

Revenue Increases
Revenue increases, along with the use of Reserve Fund Balance , were derived to cover the City’s costs.

Figure 2-2 summarizes the projected revenue from current rates, annual revenue requirements, annual variances, and the rate increases necessary to cover the City’s costs. It is assumed the full rate increase required to meet the current year revenue requirement is implemented.

When the revenue from current rates is compared with the net revenue requirements (i.e., revenue requirement less non-operating revenue), there is a deficit variance that requires a large revenue increase in FY 21/22 to reach cost of service, and smaller annual increases to match inflationary and growth projections.

Figure 2-2. Rate Increase Calculations

Revenue increases are achieved by increasing rates. In years when rates are not being restructured to align with the cost of service, rates would be increased by the same percentage to generate the required FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26
Revenue from Current Rates A 20,648,277$ 25,533,684$ 28,819,008$ 33,699,872$ 36,565,382$ Revenue Requirement* 28,782,768$ 32,090,564$ 34,494,575$ 37,383,925$ 40,411,868$ Less: Non-operating Revenue (749,083)$ (771,556)$ (794,703)$ (818,544)$ (843,100)$ Less: Use of Fund Balance Reserves (2,500,000)$ (2,500,000)$ -$ -$ -$ Net Revenue Requirement B 25,533,684$ 28,819,008$ 33,699,872$ 36,565,382$ 39,568,768$ Revenue Shortfall C = A-B (4,885,407)$ (3,285,323)$ (4,880,865)$ (2,865,509)$ (3,003,386)$ Rate Increase Necessary C / A 23.7% 12.9% 16.9% 8.5% 8.2% * Projected Budget Expenditures
City of Tracy Section 2. Revenue Requirement Projections Solid Waste Rate Study and Report
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revenue increase. For example, a 5% revenue increase would be achieved with a 5% across -the-board increase in the current rates at the various subscription levels .2 In th is Rate Study, however, rates are being restructured to align with the cost to provide service. As a result, different percentage increases in the service and volume charges will occur. The derivation of these rate increases is explained in the next section of this report.
2 The rate increase is the same as the revenue increase when the rate increase is effective for the whole 12 months. If the rate increase is in effect for less than a whole year, the percentage rate increase needs to be higher than the percentage revenue increase to generate the required revenue in a shorter period of time.

City of Tracy Section 3. Cost of Service Study
Solid Waste Rate Study and Report
HF&H Consultants, LLC 12 October 26, 2021
SECTION 3. COST OF SERVICE STUDY
Methodology
A Rate Study determines the unit cost of the services provided to the City’s solid waste customers. Each customer class is charged the same unit cost for its share of the services that it requires. In this way, the total revenue requirement is split between the fixed service charges and the volumetric charges; with the volumetric charges further proportioned among the customer classes. Because the service is provided based on the type of truck and container, we have determined customer classes for this rate study to be classified as “cart”, “bin”, and “roll-off” customers.

Most t
he City ’s solid w aste services are related to meeting customer demands for the solid waste , recycling and Organics collection services. The collection services vary based on the customer’s subscribed size and type of container (bin vs cart vs roll- off) used for the collection of solid waste materials.

The so
lid waste collection service levels are defined as follows:

1. Bin Customers – Bin customers receive service in a bin that has 1.5 - to 6- cubic yards of volume. The bins are collected by a front -loader truck.

Typically, these containers are used at multi- family complexes or commercial businesses.

2. Cart Customers – Cart customers receive service in a 60- or 90-gallon cart for solid waste, and a 96-gallon cart for recycling and Organics service. The carts are typically collected by a rear- loader or automated truck and are
used by residential, multi-family, and commercial
customers depending on the amount of capacity
required.

3. Roll-Off Customer – Roll-Off customers receive on -call service for debris box containers that ha ve 8- to 40 - cubic yards of volume.

The complete costs of the collection , transportation, and disposal system includes two main categories: City overhead expenses and Tracy Disposal expenses. City overhead costs include city staff and administrative expenses to bill and oversee solid waste services, including new programs.

Tracy Disposal expenses include the direct costs of c ollection, transportation, overhead, depreciation of fixed assets, and processing and disposal of solid waste, recycling, and organic material.

The direct costs to collect and dispose materials were based on actual expenses. All overhead costs from the City and Tracy Disposal were allocated based on the number of residential vs commercial accounts between carts, bins, and roll-off containers, and further subdivided by the total number of lifts. Leaf pick- up and annual clean -up costs provided by Tracy Disposal were allocated to residential customers. New programs were allocated between residential and commercial accounts, but further allocated by material type impacted by the program. Refer to Figure 3-1 for the four allocation factors.

Solid Waste Bin
Solid Waste
Cart
Yard Waste
Cart
Recycling
Cart
Roll-Off Debris Box
City of Tracy Section 3. Cost of Service Study
Solid Waste Rate Study and Report
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Figure 3-1. Allocation Factors
Roll-Off
Solid Waste -
Residential
Solid Waste -
Commercial
Recycling -
Residential
Recycling-
Commercial
Organics -
Residential
Organics-
Commercial
Solid
Waste Recycling Orga nics Customers
Weekly Subscribed Volume 25.91% 2.30% 13.29% 0. 47% 13.11% 0.21% 16.45% 0.57% 0.09% 27.62% Residential vs. Commercial
Residential Only, by Solid Waste Accounts 100% - - - - - - - - - Direct Line of Business Expenditure
Allocation Factor BinsCarts
Varies by Program
Directly Charged to Line of Business
Figure
3-2 provides a detailed breakdown of the expenses and COS allocations for FY 21/22.

Figure 3-2. Cost of Service Allocations
The customer class allocations and the expense attributable to customer accounts are compared with the estimated revenue from current rates in Figure 3-3. The allocation of costs between volumetric and fixed costs is not available for the current rate year.

Roll-Off
Solid Waste Recycling Yard Waste Solid Waste Recycling Yard Waste Customers Residential
City Overhead - Public Works Admin 566,494$ 280,598$ 143,929$ 141,966$ - - - - City Overhead - Contracted Services (Excl. Contractor Payment) 272,822 135,135 69,316 68,371 - - - - City Overhead - Commodities & ISC Charges (Excl. Franchise Fees) 551,526 273,184 140,127 138,215 - - - - City Overhead - New Programs 2,089,048 408,542 626,443 1,054,063 - - - - Tracy Delta Overhead - General Admin 1,049,455 519,820 266,636 262,999 - - - - Tracy Delta Overhead - Depreciation 667,517 349,805 161,671 156,041 - - - - Tracy Delta - Direct Costs 2,604,310 1,232,803 699,305 672,202 - - - - Tracy Delta - Leaf Pickup & On-Call Cleanup 895,350 895,350 - - - - - - Tracy Delta - Franchise Fee 1,244,671 767,822 172,092 304,757 - - - - Tracy MRF - Processing and Disposal 4,672,025 3,856,441 - 815,584 - - - - Operating Reserve (1,307,549) (647,661) (332,210) (327,678) Commercial
City Overhead - Public Works Admin 516,628$ 24,860$ 5,077$ 2,302$ 179,164$ 6,142$ 926$ 298,156$ City Overhead - Contracted Services (Excl. Contractor Payment) 248,807 11,973 2,445 1,109 86,285 2,958 446 143,591 City Overhead - Commodities & ISC Charges (Excl. Franchise Fees) 502,978 24,204 4,943 2,241 174,430 5,980 902 290,278 City Overhead - New Programs 75,109 5,912 18,209 15,721 25,947 1,013 136 8,170 Tracy Delta Overhead - General Admin 1,097,807 46,055 9,406 4,264 374,676 12,845 1,937 648,624 Tracy Delta Overhead - Depreciation 690,748 28, 130 5,674 2,530 298,914 9,585 1,445 344,470 Tracy Delta - Direct Costs 3,234,726 118,271 24,517 10,899 1,176,649 39,719 5,988 1,858,682 Tracy Delta - Franchise Fee 1,259,736 8,99 2 1,771 1,749 505,756 6,906 4,841 729,720 Tracy MRF - Processing and Disposal 6,463,012 6,6 31 - 4,908 2,701,570 - 34,198 3,715,706 Operating Reserve (1,192,451) (57,381) (11,720) (5,313) (413,536) (14,177) (2,138) (688,187) Subtotal 26,202,768$ 8,289,486$ 2,007,633$ 3,326,929$ 5,109,854$ 70,972$ 48,681$ 7,349,212$ Non-Rate Revenue (669,083) (131,254) (103,053) (99,775) (123,909) (4,248) (640) (206,204) Total Revenue Requirement $25,533,684
Carts BinsFY 21-22
Expenses
City of Tracy Section 3. Cost of Service Study
Solid Waste Rate Study and Report
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Figure 3-3. Current Rate Revenue Compared to Cost of Service The co
mparison of revenue from current rates with the revenue requirement indicates a 23.7% ($4,885,407) increase in revenue is needed overall.

A key component of the Rate Study was to determine the volumetric and fixed compo nents of the rates by customer class (carts, bins, and roll-off) for proper rate design.

Rates need to be designed to generate each class’s share of the revenue requirement. Section 4 provides a recommended rate structure to meet the COS.

Components of Rate Structu
Carts -
Residential &
Commercial Bins Roll-Off Total
Carts -
Residential
Carts -
Commercial Bins Roll-Off** Total
Carts -
Residential &
Commercial Bins Roll-Off Total
Cost of Service
Volumetric*
Solid Waste Collection N/A N/A N/A 5,923,601$ 123,913$ 3,878,218$ 5,849,769$ 15,651,588$ Recycling Collection N/A N/A N/A 1,011,736 35,539 39,719 450,406 1,501,861 Yard Waste Collection N/A N/A N/A 1,995,294 24,035 40,186 3,934 2,039,414 Fixed Costs
Solid Waste Collection N/A N/A N/A 2,034,179 76,539 1,107,727 772,333 3,914,239 Recycling Collection N/A N/A N/A 836,031 21,273 27,005 65,564 928,600 Yard Waste Collection N/A N/A N/A 1,193,043 14,783 7,855 1,003 1,201,900 11,134,384$ 4,840,281$ 4,673,612 $ 20,648,277$ 12,993,884$ 296,083$ 5,100,710$ 7,143,008$ 25,533,684$ 2,155,582$ 260,429$ 2,469,396$ 4,885,407$ % Shortfall 19.4% 5.4% 52.8% 23.7%
* Based on size of container N/A - Not Available ** Recycling represents C&D & Wood for Roll-Off Current Revenue (No Rate Increase) Cost of Serivce (COS) Difference (COS Minus Current) City of Tracy Section 4. Rate Design – Cost of Service
Solid Waste Rate Study and Report
HF&H Consultants, LLC 15 October 26, 2021
SECTION 4. RATE DESIGN – COST OF SERVICE
This section discusses the design of volumetric charges for the various sizes of carts, bins , and roll-off customers, and the fixed service charges for each customer class. All cost categories were evaluated to determine if the cost would fluctuate (variable) or remain constant (fixed) if there were variances in the subscribed service and type of container. The following methodology was used on solid waste, recycling, and Organics. Only the solid w aste carts , bins, and roll -off containers, combined residential and commercial, are shown below for purposes of this report.

Volumetric (Variable) Collection Costs
Volumetric (variable) collection costs are proportional costs base d on the subscri bed size and type of container for carts and bins. In order to properly allocate the variable costs, the various factors identified below were calculated based on existing subscription levels. Compacted bin service receives a variable increase of 25% for additional labor time to service compactor containers. The variable collection costs exclude transfer, disposal and fixed costs which are calculated separately.

Roll-off containers do not use a volumetric approach when determining variable costs, and instead create a per trip fee separate from the type of material disposed or processed , and fixed costs . Compacted materials receive a variable increase of 25% due to the additional labor time to service compactor roll-off containers. Roll-off’s methodology is shown in Figure 4-6 below.

Full Time Equivalent Route Factor – Carts and Bins
The subscribed level of service, in essence, reserves that equivalent volume of space in the collection vehicle. Tracy Disposal must route its drivers and vehicles in order to ensure the routes have capacity to meet the customers’ demand. Therefore, a “Full Time Equivalent Route Factor” (FTE Rou te Factor) was calculated for each size of container based on collection truck capacity, average route hours and disposal trip time. Figure 4-1 lists the FTE Route Factors for Carts and Bins:

Figure 4-1. Full Time Equivalent Route Factor
Customer Class
FTE Route
Factor
Carts
60 Gallon 0.94
90 Gallon 1.00
Bins 1.5 Yard 0.89
2 Yard 0.94
3 Yard 1.03
4 Yard 1.07
6 Yard 1.26
2 Yard COMP 1.07
3 Yard COMP 1.26
4 Yard COMP 1.40
6 Yard COMP 1.72
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Equivalent Container Factor – Carts and Bins
An Equivalent Container Factor (ECF) was calculated to determine the variable component of the monthly rates as follows:

1. An adjusted number of loads for each size of container were calculated assuming 100% of customers subscribed to one size.

2. An Adjusted Loads Cost was determined based on the actual collection costs divided by actual loads multiplied by the Adjusted Loads.

The
ECF was calculated by dividing the Adjusted Loads Costs (step 2) by the minimum cost per load.

Figure 4-2 lists the ECF for each customer class:

Figure 4-2. Equivalent Container Factor
Equivalent Container Units – Carts and Bins
Equivalent Container Units (ECU) were calculated in order to properly allocate the variable collection costs, excluding the solid waste transfer and disposal and processing costs. ECUs were calculated by multiplying the number of containers by size by the applicable ECF. Figure 4-3 shows the calculation of the ECUs for each customer class.

Customer Class
Equivalent
Container
Facto
r (ECF)
Carts
60 Gallon 1.00
9 0 Gallon 1.60
Bins 1.5 Yard 1.00
2 Yard 1.40
3 Yard 2.31
4 Yard 3.22
6 Yard 5.67
2 Yard COMP 3.22
3 Yard COMP 5.67
4 Yard COMP 8.39
6 Yard COMP 15.50
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Figure 4-3. Equivalent Container Units
Variable Route Collection Costs Calculation
Annual variable costs were determined based on the review of Tracy Disposal’s projected and inflated collection costs for FY 21/22 and contain costs that would fluctuate based on the size of container and frequency of service. Costs include such items as costs for labor, equipment operation, and maintenance.

Cart Customers
Figure 4-4 shows the calculation of the monthly variable route collection costs per month for cart customers.

Figure 4-4. Variable Route Collection Costs per Month - Carts Customer Class
Equivalent
Container
Factor
(ECF
)
Current
Containers
in Service
Equivalent
Container
Units (ECU)
A B A X B = C
Carts
60 Gallon 1.00 19,153 19,153
90 Gallon 1.60 5,526 8,842
Total Carts ECUs 27,995
Bins 1.5 Yard 1.00 194 194
2 Yard 1.40 156 219
3 Yard 2.31 268 620
4 Yard 3.22 388 1,250
6 Yard 5.67 304 1,723
2 Yard COMP 3.22 4 13
3 Yard COMP 5.67 - -
4 Yard COMP 8.39 2 17
6 Yard COMP 15.50 11 171
Total Bins ECUs 4,206
60 90
Annual Variable Costs 1,351,074$ A
Equivalent Container Units (ECU) 27,995 B
Annual Variable Costs per ECU 48.26$ A / B = C Monthly Variable Cost per ECU 4.02$ C / 12 = D Equivalent Container Factor E 1.00 1.60
Variable Route Collection Costs per Month D x E 4.02$ 6.43$ Cart Size (Gallons)
City of Tracy Section 4. Rate Design – Cost of Service
Solid Waste Rate Study and Report
HF&H Consultants, LLC 18 October 26, 2021
Bin Customers
Figure 4-5 shows the calculation of the monthly variable route collection costs per month for bin customers.

Figure 4-5. Variable Route Collection Costs – Bins
Roll O
ff Customers
Figure 4-6 shows the calculation of the per pull variable collection costs for roll-off customers.

Figure 4-6. Variable Route Collection Costs – Roll Off
Fix
ed Collection Costs
Fixed collection costs are based on FY 2 1/22 projected budget costs that are not dependent on the subscribed service volume. Costs inc lude such items as City and Tracy Disposal administration and city- wide programs. Costs are allocated between carts, bins , and roll-offs based on the percentage of each class’s total subscribed gallons. Once the annual fixed costs are allocated between carts, bins and roll- offs, each cost category is divided by the number of customer accounts in each category. Fixed costs for carts are lower than the fixed costs for bins or roll-offs due to a larger con tainer base to allocate costs.

Figure 4-7 shows the calculation of Fixed Costs for solid waste carts, solid waste bins, and roll -off containers.

1.5 2 3 4 6 2 COM P 3 COMP 4 COMP 6 COMP
Annual Variable Costs 925,465$ A
Equivalent Container Units (ECU) 4,206 B
Annual Variable Costs per ECU 220.05$ A / B = C Monthly Variable Cost per ECU 18.34$ C / 12 = D Equivalent Container Factor E 1.00 1.40 2.31 3.22 5.67 3.22 5.67 8.39 15.50 Variable Route Collection Costs per Month D x E 18.34$ 25.72$ 42.41 $ 59.09$ 103.91 $ 59.09 $ 103.91 $ 153.83 $ 284.24 $ Bin Size (Yards)
Loose Compacted
Annual Variable Costs 2,588,403$ A
Annual Pulls 9,096 B
Variable Cost per Pull 284.58$ A / B = C
Compaction Factor D 1.00 1.25
Variable Route Collection Cost per Pull C x D = E 284.58$ 355.73$ Roll Off
City of Tracy Section 4. Rate Design – Cost of Service
Solid Waste Rate Study and Report

HF&H Consultants, LLC 19 October 26, 2021
Figure 4-7. Fixed Collection Costs

Transfer, Disposal and Processing Costs
Transfer, disposal, and processing costs represent the Tracy Disposal FY 21/22 projected and inflated budget costs to dispose/process the collected materials. The cost per gallon or yard is calculated by dividing the actual disposal costs by the number of subscribed gallons or yards. Figure 4-8 lists the monthly transfer, disposal, and processing costs for carts and bins, and the per-yard per-pull transfer, disposal, and processing cost for roll-offs.

Figure 4-8. Transfer and Disposal Costs

Residential Leaf and Cleanup Programs
The City offers residential customers a Fall leaf pick-up for excess yard waste beyond what can fit in the Organics cart. Additionally, the City offers an annual cleanup program which allows each residential property to have one scheduled pickup per calendar year. Beginning in 2022, each residential property will be allowed two scheduled pickups per calendar year. The costs for these two programs all allocated to each customer independent of the level of subscribed service.

Bins Roll Off
Solid Waste Solid Waste All Materials
Total Annual Fixed Costs A 2,102,999$ 1,098,527$ 838,899$ Nu
mber of Accounts/ Annual Pulls B 23,426 760 8,368 Fixed Cost per Year / Pull A / B = C 89.77$ 1,445.43$ 100.25$ Fixed Cost per Month C / 12 = D 7.48$ 120.45$ Residential Leaf & Cleanup* E 895,350$
Number of Residential Accounts F 23,222$
Cost per Account per Month E / F / 12 = G 3.21$
* Residential Cost only. Commercial rates exclude this cost.

Carts
Total Disposal Costs A $3,801,089 $2,701,570 $3,450,328 Total Subscribed Gallon / Yard B 1,646,520 5,029 417,125 Disposal Cost per Gallon / Yard A / B = C $2.31 $537.20 $8.27 60 Gal Cart 90 Gal Cart 1.5 YD Bin 2 YD Bin 3 YD Bin 4 YD Bin 6 YD Bin 10 YD 20YD 30YD 40YD Disposal Cost per Month/Pull C/12 * Size $11.54 $17.31 $67.15 $89.53 $134.30 $179.07 $268.60 $82.72 $165.43 $248.15 $330.87 * Calculation is for uncompacted material costs only, on a per yard per pull basis. Compacted material is 3x the cost per yard for disposal.

Solid Waste Bins*Solid Waste Carts Solid Waste Roll Off* City of Tracy Section 4. Rate Design – Cost of Service
Solid Waste Rate Study and Report

HF&H Consultants, LLC 20 October 26, 2021
Figure 4-9a. Base Collection Rates Cart Service (Service 1X per Week, First Container)

Figure 4.9b: Base Collection Rate Bin Service (Service 1X per Week, First Container)

Figure 4.9c: Base Collection Rate Roll-Off Service (Per Pull)

Multiple Service per Week
A rate for service that is provided to the same customer multiple times per week has the following components:
• First Service Day - Base rate
• Next Service Day – Base rate less fixed portion plus a frequency surcharge. Frequency surcharge is the additional cost for the truck to service a customer in an area outside of the normal route.

The frequency surcharge is cal culated as the additional labor costs per minute to service the container, multiplied by an average of 10 minutes to service a container outside the normal route.

The frequency surcharge increases annually by a 3% inflation factor. 60 Gallon 90 Gallon 60 Gallon 90 Gallon
Solid Waste Collection - 1st Container
Variable 4.02$ 6.43$ 4.02$ 6.43$ Fixed 7.48$ 7.48$ 7.48$ 7.48$ Transfer/Disposal 11.54$ 17.31$ 11.54$ 17.31$ Residential Leaf & Cleanup* 3.21$ 3.21$ N/A N/A

26.26$ 34.44$ 23.05$ 31.23$
*Residential Cost only. Commercial rates exclude this cost.

Carts - Residential Carts - Commercial

1.5 Yard 2 Yard 3 yard 4 Yard 6 Yard 2 Yard 3 yard 4 Yard 6 Yard

COMPACT COMPACT COMPACT COMPACT
Solid Waste Collection - 1st Container (before Frequency or Self-Contained Surcharges) Variable 18.34$ 25.72$ 42.41$ 59.09$ 103.91 $ 59.09$ 103.91 $ 153.83 $ 284.24$ Fixed 120.45 $ 120.45 $ 120.45 $ 120.45 $ 120.45 $ 120.45 $ 120.45 $ 120.45 $ 120.45$ Transfer/Disposal 67.15$ 89.53$ 134.30 $ 179.07 $ 268.60 $ 268.60 $ 402.90 $ 537.20 $ 805.80$ 205.94 $ 235.71 $ 297.16 $ 358.61 $ 492.97 $ 448.14 $ 627.27 $ 811.48 $ 1,210.49 $ Bins
10 YD 20 YD 30 YD 40 YD
Solid Waste Collection - Per Pull
Variable 284.58$ 284.58$ 284.58$ 284.58$ Fixed 100.25$ 100.25$ 100.25$ 100.25$ Transfer/Disposal 82.72$ 165.43$ 248.15$ 330.87$ 467.55$ 550.27$ 632.98$ 715.70$
Roll Off - Per Pull
City of Tracy Section 4. Rate Design – Cost of Service
Solid Waste Rate Study and Report

HF&H Consultants, LLC 21 October 26, 2021
Figure 4-10. Example of Monthly Rate Calculation for 2 Yard Bin Serviced 3 Times per Week

Second Container
There are occasions, due to service demands, a customer may have more than one solid waste, recycling, or yard waste container. A rate for the second container includes the disposal component , the variable component, and a portion o f the fixed container component. The fixed container component only contains the depreciation cost of the additional container. Figure 4-11 shows a calculation for two 90 - gallon residential solid waste carts serviced one time per week.

Figure 4-11. Calculation of Monthly Rate for Two 90 Gallon Carts Service

Base Rate - 2 Yard Bin 3x per week A 235.71 $
Fixed Portion B 120.45 $
Frequency Surcharge (per trip beyond the first trip) C 22.97$ Rate Calculation
1st Day of Service
Base Rate A 235.71 $
2nd Day of Service
Base Rate A 235.71
Fixed Portion B (120.45)
Frequency Surcharge C 22.97
3rd Day of Service
Base Rate A 235.71
Fixed Portion B (120.45)
Frequency Surcharge C 22.97
Total Rate - 2 Yard Bin Serviced 3 Times per Week 512.16 $ Base Rate - 90 Gallon Residential Solid Waste Cart A 34.44$ D
isposal B 17.31$
Additional Fixed (Container) C 0.63$
Additional Operating Costs D 6.43$
Rate Calculation
1st Day of Service
Base Rate A 34.44$
2nd Container
Disposal B 17.31
Fixed Portion C 0.63
Variable Portion D 6.43

24.37 Total Monthly Rate - Two 90 Gallon Carts Serviced 1 time Per Week 58.82$ City of Tracy Section 5. Customer Bill Impacts
Solid Waste Rate Study and Report

HF&H Consultants, LLC 22 October 26, 2021
SECTION 5. CUSTOMER BILL IMPACTS
The current collection service rates alone will not provide the revenue needed to fund existing and projected operating and capital expenses and maintain the required Fund Balance Reserves Therefore, the service rates must be adjusted.

The future revenue requirements were developed using the following assumptions:
 The City’s FY 18/19 actual expenditures and Tracy Disposal’s FY 20/21 projected income statement served as the basis for determining the revenue requirement by inflating historical costs to FY 21/22 by 3% each year. The model currently allows inflation to be applied individually to subcategories within the four main categories shown in Figure 1 below, and further by year to accurately reflect anticipated or known increases in personnel, benefits, capital expenses, capital improvements, and new programs.

Figure 5-1. Inflators used in Cost of Service Study

 Additional expenditures such as costs to comply with SB 1383, weekly recycling, road impact charges, code enforcement, community preservation, illegal dumping and homeless encampment cleanup were included at the City’s direction in addition to the 3% annual inflation.  Rates should be sufficient to fund operating and capital expenses and maintain the required Fund Balance Reserve.
 In order to avoid potential Proposition 218 issues in using reserve funds, Fund Balance Reserve monies can only be used to support solid waste related programs.

Figures 5-2, 5-3, 5-4 and 5-5 show the rates necessary to meet the COS revenue requirement.

Figure 5-2. Projected Rates – Residential Cost of Service

Sub-Object Title
% Inflation
FY 19/20
% Inflation
FY 20/21
% Inflation
FY 21/22
% Inflation
FY 22/23
% Inflation
FY 23/24
% Inflation
FY 24/25
% Inflation
FY 25/26
5100-5199 Public Works Admin 3% 3% 3% 3% 3% 3% 3%
5200-5299 Contracted Services* 3% 3% 3% 3% 3% 3% 3%
5300-5399 Commodities 3% 3% 3% 3% 3% 3% 3%
5400-5499 ISC Charges 3% 3% 3% 3% 3% 3% 3%
* Contracted Services includes the amount paid to Tracy Disposal and City related overhead.

Solid Waste,
Recycling, and
Organics (Residential)
Current
Rates FY 21/22 $
Change FY 22/23 $
Change FY 23/24 $
Change FY 24/25 $ Change FY 25/26 $
Change
60 Gallon Cart* 36.50$ 44.38$ 7.88$ 52.35$ 7.96$ 61.18$ 8.83$ 65.75$ 4.56$ 70.40$ 4.66$ 90 Gallon Cart* 43.20$ 52.57$ 9.37$ 60.87$ 8.30$ 70.21$ 9.35$ 75.50$ 5.29$ 80.89$ 5.39$ Projected Cost of Service and Monthly Rate Increase
*Only applicable for Residential Customers. Includes a 96 Gallon Recycling and 96 Gallon Organics carts.

City of Tracy Section 5. Customer Bill Impacts
Solid Waste Rate Study and Report
HF&H Consultants, LLC 23 October 26, 2021
Figure 5-3 Projected Rates – Commercial Cost of Service Figure
5-4 Projected Rates – Commercial Recycling Cost of Service Figure
5-5 Projected Rates – Commercial Organics Cost of Service Solid Waste
(Commercial)
Current
Rates FY 21/22 $
Change FY 22/23 $
Change FY 23/24 $
Change FY 24/25 $ Change FY 25/26 $
Change
60 Gallon Cart* 39.70$ 23.05$ (16.65)$ 24.73$ 1.69$ 29.03$ 4.29$ 31.23$ 2.20$ 33.48$ 2.25$ 90 Gallon Cart* 51.85$ 31.23$ (20.62)$ 33.25$ 2.02$ 38.06$ 4.81$ 40.99$ 2.93$ 43.97$ 2.98$

1.5 Yard Bin 148.20 $ 205.94 $ 57.74$ 215.20 $ 9.26$ 264.40 $ 49.19 $ 271.00 $ 6. 60$ 277.86 $ 6.87$ 2 Yard Bin 191.85 $ 235.71 $ 43.86$ 246.35 $ 10.64$ 297.03 $ 50.68 $ 305.69 $ 8. 65$ 314.62 $ 8.93$ 3 Yard Bin 257.55 $ 297.16 $ 39.61$ 310.74 $ 13.58$ 364.61 $ 53.87 $ 377.72 $ 13.11$ 391.13 $ 13.41 $ 4 Yard Bin 322.65 $ 358.61 $ 35.96$ 375.12 $ 16.52$ 432.18 $ 57.05 $ 449.75 $ 17.57$ 467.64 $ 17.89 $ 6 Yard Bin 440.55 $ 492.97 $ 52.42$ 516.45 $ 23.49$ 581.12 $ 64.66 $ 609.68 $ 28.56$ 638.60 $ 28.92 $ * Only applicable for Commercial Customers. Does not include recycling or Organics.

Projected Cost of Service and Monthly Rate Increase
Recycling
(Commercial)
Current
Rates FY 21/22 $
Change FY 22/23 $
Change FY 23/24 $
Change FY 24/25 $
Change FY 25/26 $
Change
96 Gallon Cart* 43.60$ $6.68 (36.92)$ $8.91 2.23$ $11.20 2.29$ $12.26 1.06$ $13.34 1.08$

1.5 Yard Bin 130.90 $ 90.66$ (40.24)$ $96.97 6.31$ $137.07 40.09 $ $145.54 8.48$ $154.28 8.74$ 2 Yard Bin 169.70 $ 100.17 $ (69.53)$ $107.34 7.17$ $148.46 41.12 $ $158.64 10.18$ $169.14 10.50 $ 3 Yard Bin 226.00 $ 119.17 $ (106.83)$ $128.06 8.89$ $171.24 43.18 $ $184.83 13.59$ $198.84 14.01 $ 4 Yard Bin 280.40 $ 138.17 $ (142.23)$ $148.78 10.61$ $194.02 45.24 $ $211.03 17.01$ $228.55 17.53 $ 6 Yard Bin 377.15 $ 176.18 $ (200.97)$ $190.23 14.05$ $239.59 49.36 $ $263.42 23.83$ $287.97 24.56 $ *Current Rates represents a bundled rate of a 96 Gallon Recycling and 96 Gallon Organics carts.

Projected Cost of Service and Monthly Rate Increase
Organics/ Organics Current
Rates FY 21/22 %
Change FY 22/23 %
Change FY 23/24 %
Change FY 24/25 %
Change FY 25/26 %
Change
96 Gallon Cart* 43.60$ $11.45 -73.7% $15.46 35.1% $17.68 14.3% $18.94 7.2% $20.24 6.8%

1.5 Yard Bin 130.90 $ 293.10 $ 123.9% $305.15 4.1% $342.99 12.4% $357.73 4.3% $372.92 4.2% 2 Yard Bin 169.70 $ 360.04 $ 112.2% $374.67 4.1% $415.33 10.9% $433.62 4.4% $452.47 4.3% 3 Yard Bin 226.00 $ 493.91 $ 118.5% $513.73 4.0% $560.01 9.0% $585.40 4.5% $611.57 4.5% 4 Yard Bin 280.40 $ 658.55 $ 134.9% $684.97 4.0% $746.68 9.0% $780.54 4.5% $815.43 4.5% *Current Rates represents a bundled rate of a 96 Gallon Recycling and 96 Gallon Organics carts.

Projected Cost of Service and Monthly Rate Increase

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CITY OF TRACY
520 TRACY BLVD
TRACY, CA 95376

SOLID WASTE RATE STUDY

APPENDICES
A-1 Rate Model Summary
A-2 Cart Cost of Service Calculations
A-3 Monthly Cart Rates – Cost of Service
A-4 Solid Waste Bin Cost of Service Calculations
A-5 Recycling Bin Cost of Service Calculations
A-6 Organics Bin Cost of Service Calculations
A-7 Monthly Bin Rates – Cost of Service
A-8 Roll Off Cost of Service Calculations
A-9 Roll Off Per Pull Rates – Cost of Service – Loose Material A-10 Roll Off Per Pull Rates – Cost of Service – Compact Material A-11 Current Rate Schedule

HF&H CONSULTANTS, LLC

APPENDIX A-1:

RATE MODEL SUMMARY
HF&H Consultants, LLC Page A1-1 October 26, 2021
Rate Model Summary – FY 21/22 to FY 25/26

CITY OF TRACY

SOLID WASTE RATE MODEL
FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24 FY 24/25 FY 25/26 SUMMARY RESULTS Preliminary Actual (City
Data Projected)
Current Year
(City Data Projected) Projected Projected Projected Projected Projected State Grants $ 3,867 3,983$ 4,103$ 4,226$ 4,353$ 4,483$ 4,618$ Charges for Services 20,648,277 20,648,277 25,533,684 28,819,008 33,699,872 36,565,382 39,568,768 Fines and Forfeitures 454,000 467,620 401,649 413,698 426,109 438,893 452,059 Use of Money 248,216 255,662 263,332 271,232 279,369 287,750 296,382 Revenue Total 21,354,360$ 21,375,543$ 26,202,768$ 29,508,164$ 34,409,703$ 37,296,507$ 40,321,827$ City Overhead Costs
Personnel 1,020,946$ 1,051,575$ 1,083,122$ 1,115,615$ 1,149,084$ 1,183,556$ 1,219,063$ Contracted Services 491,685 506,435 521,628 537,277 553,396 569,997 587,097 Commodities 14,213 14,639 15,078 15,531 15,996 16,476 16,971 ISC Charges 979,759 1,009,152 1,039,426 1,070,609 1,102,727 1,135,809 1,169,883 New Programs - - 999,450 1,453,320 1,933,522 2,441,229 2,977,658 Operating Reserve - - (2,500,000) (2,500,000) - - - Franchise Fee 2,139,058 2,203,230 2,504,406 2,783,183 2,866,679 2,952,679 3,041,259 City of Tracy Total 4,645,660$ 4,785,030$ 3,663,111$ 4,475,535$ 7,621,404$ 8,299,747$ 9,011,931$ Tracy Disposal
Operating Expenses - Carts 20,579,410$ 4,940,312$ 5,466,379$ 5,906,963$ 6,526,139$ 7,413,858$ 8,346,956$ MRF / Disposal - Carts 4,459,967 4,683,564 4,908,991 5,174,330 5,454,362 5,749,631 Operating Expenses - Bins 1,750,173 1,921,758 2,088,414 2,304,874 2,613,578 2,938,590 MRF / Disposal - Bins 2,599,757 2,735,767 2,877,598 3,068,505 3,272,973 3,489,365 Operating Expenses - Rolloff 2,641,768 2,851,776 3,047,440 3,276,500 3,636,306 4,006,906 MRF / Disposal - Rolloff 3,607,482 3,715,706 3,827,177 3,941,993 4,060,253 4,182,060 New Program - SB1383 1,164,706 2,376,045 2,495,958 2,545,430 2,596,387 Tracy Disposal Total 20,579,410$ 19,999,459$ 22,539,657$ 25,032,628$ 26,788,299$ 28,996,760$ 31,309,895$ Expenditures Total 25,225,070$ 24,784,489$ 26,202,768$ 29,508,164$ 34,409,703$ 37,296,507$ 40,321,827$ Overall Surplus/(Shortfall) (3,870,710)$ (3,408,946)$ 0$ 0$ 0$ 0$ 0$ as % of Total Expenditures -15.3% -13.8% 0.0% 0.0% 0.0% 0.0% 0.0% Operating Reserve Preliminary Actual (City
Data)
Current Year
(Estimated) Projected Projected Projected Projected Projected Beginning of FY (July 1) 17,527,487$ 13,656,777$ 10,247,831$ 7,450,831$ 4,950,831$ 4,950,831$ 4,950,831$ Additions (2,500,000) (2,500,000) - - - Capital Purchases (297,000)
End of FY (June 30) 13,656,777$ 10,247,831$ 7,450,831$ 4,950,831$ 4,950,831$ 4,950,831$ 4,950,831$ % of Expenditures 28.4% 16.8% 14.4% 13.3% 12.3%
Months of Expenditures 3.4 2.0 1.7 1.6 1.5
APPENDIX A-2:

CARTS COST OF SERVICE CALCULATIONS
HF&H Consultants, LLC Page A2-1 October 26, 2021

Solid Waste Cart Cost of Service Calculations

FY2021/2022 Solid Waste Cost of Service Information
103% CPI INFLATION Container Size 32 60 90
Residential Commercial Total CITY OF TRACY Setouts
547,354$ 31,471$ 578,825$ City Personnel (Includes New Programs) 337,915$ 12,263$ 350,178$ City Contracted Services (Includes New Programs) 273,184$ 24,204$ 297,388$ City Commodities, ISC & other (Includes New Programs) 519,820$ 46,055$ 565,876$ Tracy Disposal General Admin 349,805$ 28,130$ 377,934$ Tracy Disposal Depreciation RESIDENTIAL (114,061)$ (17,193)$ (131,254)$ Non-Rate Revenue Annual Variable Route Costs 1,351,074$ (7,322)$ (397)$ (7,719)$ Double Counted Extra Cart Depreciation ECUs 27,995 (647,661)$ (57,381)$ (705,042)$ Operating Reserve Annual Variable/ECU 48.26$ -$ -$ -$ Monthly Variable/ECU 4.02$ -$ -$ -$ New Program Variable Costs Equivalent Container Factor 0.50 1.00 1.60 767,822$ 8,992$ 776,814$ Franchise Fee Variable Route Costs/Month 2.00$ 4.02$ 6.43$ 1,232,803$ 118,271$ 1,351,074$ Tracy Disposal Direct Costs Fixed Costs/Container/Month 7.48$ 7.48$ 7.48$ -$ MSW Txfr & Disp Cost/Month 6.16$ 11.54$ 17.31$ 241,055$ -$ 241,055$ Tracy Disposal Leaf Pickup Residential (Leaf Pickup and Cleanup) 3.21$ 3.21$ 3.21$ 654,295$ -$ 654,295$ Tracy Disposal On Call Cleanup -$ Frequency Surcharge TOTAL MONTHLY RATE @ 1x/wk Res 18.85$ 26.26$ 34.44$ -$ Migration TOTAL MONTHLY RATE @ 1x/wk Com 15.64$ 23.05$ 31.23$ -$
-$ Extra Container Residential 60 Residential 90 Commercial 60 Commercial 90 (60,994)$ (989)$ (61,983)$ New Program Disposal Costs Disposal 11.54$ 17.31$ 11.54$ 17.31$ 3,856,441$ 6,631$ 3,863,072$ MSW Transfer/Processing/Disposal Costs Addl Fixed (Depreciation) 0.51$ 0.63$ 0.51$ 0.63$ 3,795,447$ 5,642$ 3,801,089$ Total Disposal Costs Addl Operating Costs 4.02$ 6.43$ 4.02$ 6.43$ Total Monthly Rate Extra Container 16.07$ 24.37$ 16.07$ 24.37$ 7,950,458$ 200,055$ 8,150,513$ Total All Costs Estimated Cost of Container -$ 60.70$ 75.07$ 2,026,857$ 76,142$ 2,102,999$ Fixed Cost Depreciation (10year life) -$ 0.51$ 0.63$ -$
1,232,803$ 118,271$ 1,351,074$ MSW Collection Operations Costs PROOF of All Costs Included in the Rates: Residential Residential Commercial Co mmercial Total Carts 17,898 5,324 81 123

0.19$ MSW Transfer/Disposal per Gallon/Month Rates 26.26$ 34.44$ 23.05$ 31.23$ First Cart Revenue 5,639,725$ 2,200,503$ 22,400$ 46,096$

0.60 MSW Pounds per Gallon

19.25 32-Gal MSW Pounds per Setout Second Carts 1,158 39 16 40

36.10 60-Gal MSW Pounds per Setout Rates 16.07$ 24.37$ 16.07$ 24.37$

54.15 90-Gal MSW Pounds per Setout Second Cart Revenue 223,315$ 11,407$ 3,086$ 11,700$

0.16 32-Gal Yardage Conversion

0.30 60-Gal Yardage Conversion Total Revenue 8,158,232$

0.45 90-Gal Yardage Conversion Total Costs 8,158,232$ 7,063,095$ 201.00 MSW Gal per Yard -$
29 Collection Body MSW Yards

8.00 Collection Body MSW Tons Residential And Commercial 32.00 60.00 90.00 Total Check Variable - 77,030 35,559 1,351,074$ -$

2.23$ Cost/min for additional freq. of service Leaf/Cleanup 57,506 17,106 895,350$ -$

5.00$ Additional Service Frequency Time (Minutes) Fixed - 134,501 40,749.01 2,102,999$ -$

11.15$ Additional Service Frequency Cost Disposal (First and Second) - 221,079 95,678 3,801,089$ -$ Depreciation - 643 7,719$ MSW Cart Rates by Cost of Service
APPENDIX A-2:

CARTS COST OF SERVICE CALCULATIONS
HF&H Consultants, LLC Page A2-2 October 26, 2021

Recycling Cart Cost of Service Calculations

FY2021/2022 Recycling Cost of Service Information
103% CPI INFLATION Container Size 96 96 96
Residential Commercial Total CITY OF TRACY
280,759$ 9,263$ 290,022$ City Personnel (Includes New Programs) 172,516$ 2,922$ 175,438$ City Contracted Services (Includes New Programs) 142,527$ 4,943$ 147,470$ City Commodities, ISC & other (Includes New Programs) 266,636$ 9,406$ 276,042$ Tracy Disposal General Admin 161,671$ 5,674$ 167,345$ Tracy Disposal Depreciation (99,541)$ (3,512)$ (103,053)$ Non-Rate Revenue RESIDENTIAL (3,461)$ (901)$ (4,362)$ Double Counted Extra Cart Depreciation Annual Variable Route Costs 1,047,275$ (332,210)$ (11,720)$ (343,929)$ Operating Reserve ECUs 23,971 71,582$ 2,525$ 74,107$ New Program Depreciation Annual Variable/ECU 43.69$ 312,431$ 11,022$ 323,453$ New Program Direct Costs Monthly Variable/ECU 3.64$ 172,092$ 1,771$ 173,863$ Franchise Fee Equivalent Container Factor 1.00 1.00 1.00 -$ -$ -$ New Program Variable Costs Variable Route Costs/Month 3.64$ 3.64$ 3.64$ 699,305$ 24,517$ 723,822$ Tracy Disposal Direct Costs Fixed Costs/Container/Month 3.04$ 3.04$ 3.04$ -$ Recycling Processing Cost/Month -$ -$ -$ -$ Frequency Surcharge
-$ Migration TOTAL MONTHLY RATE @ 1x/wk Res 6.68$ 6.68$ 6.68$ -$ TOTAL MONTHLY RATE @ 1x/wk Com 6.68$ 6.68$ 6.68$ -$
-$ -$ -$ New Program Disposal Costs Extra Container RESIDENTIAL COMMERCIAL -$ -$ REC Transfer/Processing/Disposal Costs Recycling Processing Cost/Month -$ -$ -$ -$ -$ -$ Total Disposal Costs Addl Fixed (Depreciation) 0.63$ 0.63$ 0.63$ Addl Operating Costs 3.64$ 3.64$ 3.64$ 1,844,306$ 55,912$ 1,904,580$ Total All Costs Total Monthly Rate Extra Container 4.27$ 4.27$ 4.27$ -$ Estimated Cost of Container 75.07$ 75.07$ 75.07$ 832,570$ 20,373$ 852,943$ Fixed Cost Depreciation (10year life) 0.63$ 0.63$ 0.63$ -$
1,011,736$ 35,539$ 1,047,275$ Recycling Collection Operations Costs PROOF of All Costs Included in the Rates: RESIDENTIAL COMMERCIAL Total Carts 23,222 168 -$ Transfer/Processing per Gallon/Month Rates 6.68$ 6.68$ First Cart Revenue 1,861,369$ 13,466$

0.12 Recyclable Pounds per Gallon
23,390 Number of Accounts Second Carts 461 12 0 11 96 - Gal RECPounds per Setout Rates 4.27$ 4.27$ 29 Collection Body REC Yards Second Cart Revenue 23,601.47$ 6,143.55$

8.00 Collection Body REC Tons
Total Revenue 1,904,580$

2.23$ Cost/min for additional freq. of service Total Costs 1,904,580$

5.00$ Additional Service Frequency Time (Minutes) -$

11.15$ Additional Service Frequency Cost Recycling Cart Rates by Cost of Service
APPENDIX A-2:

CARTS COST OF SERVICE CALCULATIONS
HF&H Consultants, LLC Page A2-3 October 26, 2021

Yard Waste Cart Cost of Service Calculations

FY2021/2022 Organics Carts Cost of Service Information
103% CPI INFLATION Container Size 96 96 96
Residential Commercial Total CITY OF TRACY
276,929$ 4,415$ 281,344$ City Personnel (Includes New Programs) 171,571$ 1,488$ 173,058$ City Contracted Services (Includes New Programs) 138,215$ 2,241$ 140,456$ City Commodities, ISC & other (Includes New Programs) 262,999$ 4,264$ 267,263$ Tracy Disposal General Admin 156,041$ 2,530$ 158,571$ Tracy Disposal Depreciation (98,183)$ (1,592)$ (99,775)$ Non-Rate Revenue RESIDENTIAL (1,524)$ (38)$ (1,561)$ Double Counted Extra Cart Depreciation Annual Variable Route Costs 1,136,854$ (327,678.32)$ (5,313)$ (332,991)$ Operating Reserve ECUs 23,563 308,392.69$ 5,000$ 313,393$ New Program Depreciation Annual Variable/ECU 48.25$ 446,513.49$ 7,239.61$ 453,753$ New Program Direct Costs Monthly Variable/ECU 4.02$ 304,757$ 1,749$ 306,506$ Franchise Fee Equivalent Container Factor 1.00 1.00 1.00 -$ -$ -$ New Program Variable Costs Variable Route Costs/Month 4.02$ 4.02$ 4.02$ 672,202$ 10,899$ 683,101$ Tracy Disposal Direct Costs Fixed Costs/Container/Month 4.30$ 4.30$ 4.30$ -$ -$ -$ Frequency Surcharge Organic Processing Cost/Month 3.12$ 3.12$ 3.12$ -$ -$ -$ Migration -$ TOTAL MONTHLY RATE @ 1x/wk Res 11.45$ 11.45$ 11.45$ -$ -$ TOTAL MONTHLY RATE @ 1x/wk Com 11.45$ 11.45$ 11.45$ -$ -$
-$ -$ Extra Container Residential Commercial 60,994$ 989$ 61,983$ New Program Disposal Costs Organic Processing Cost/Month 3.12$ 3.12$ 3.12$ 815,584$ 4,908$ 820,491$ ORG Transfer/Processing/Disposal Costs Addl Fixed (Depreciation) 0.63$ 0.63$ 0.63$ 876,578$ 5,897$ 882,475$ Total Disposal Costs Addl Operating Costs 4.02$ 4.02$ 4.02$ Total Monthly Rate Extra Container 7.77$ 7.77$ 7.77$ 3,186,813$ 38,780$ 3,225,593$ Total All Costs Estimated Cost of Container 75.07$ 75.07$ 75.07$ -$ Depreciation (10year life) 0.63$ 0.63$ 0.63$ 1,191,519$ 14,745$ 1,206,264$ Fixed Cost -$ PROOF of All Costs Included in the Rates: Residential Commercial 1,118,716$ 18,138$ 1,136,854$ Organics Collection Operations Costs Total Carts 23,222 133 Rates 11.45$ 11.45$

0.03$ Organics Transfer/Disposal per Gallon/Month First Cart Revenue 3,189,500$ 18,267$

0.17 Organics Pounds per Gallon Second Carts 203 5

16.66 96-Gal Organics Pounds per Setout Rates 7.77$ 7.77$

0.48 96-Gal Yardage Conversion Second Cart Revenue 18,920.85$ 466.03$ 23,355 Number of Accounts 29 Collection Body Organics Yards Total Revenue 3,227,154$

8.00 Collection Body Organics Tons Total Costs 3,227,154$ -$

2.23$ Cost/min for additional freq. of service

5.0 Additional Service Frequency Time (Minutes)

11.15$ Additional Service Frequency Cost Organics Cart Rates by Cost of Service
APPENDIX A-3:

MONTHLY CART RATES

HF&H Consultants, LLC A3-1 October 26, 2021
Residential Monthly Cart Rates – Cost of Service

60 90 60 90 60 90
1 /week 36.50$ 43.20$ 1 /week 26.26$ 34.44$ 1 /week 27.98$ 36.50$

36.50$ 43.20$ 16.07$ 24.37$ 16.65$ 25.29$ 96 96 96 96 96 96
-$ -$ 6.68$ 6.68$ 8.91$ 8.91$ -$ -$ 4.27$ 4.27$ 5.64$ 5.64$ 96 96 96 96 96 96
-$ -$ 11.45$ 11.45$ 15.46$ 15.46$

8.70$ 8.70$ 7.77$ 7.77$ 9.94$ 9.94$ 60 90 60 90 60 90
1 /week 36.50$ 43.20$ 1 /week 44.38$ 52.57$ 1 /week 52.35$ 60.87$ 60 90 60 90
1 /week 7.88$ 9.37$ 1 /week 7.96$ 8.30$ 60 90 60 90
1 /week 22% 22% 1 /week 18% 16%
Every Other Week
Every Week
Every Week
Every Week
Every Week
Frequency Frequency
Organic Residential Rates - Full COS
Extra Container
Extra Container
MSW Residential Rates - 2021-2022 Full COSMSW Residential Rates - (19-20 Approved) REC Residential Rates - (19-20 Approved)
Frequency
MSW Residential Rates - 2022-2023 Full COS
Frequency
REC Residential Rates - Full COS
Extra Container
Frequency
Every Other Week
Total Residential Rates - (19-20 Approved)
Frequency
REC Residential Rates - Full COS
Extra Container Extra Container
Extra Container
Frequency
Frequency
Organic Residential Rates - Full COS
Frequency
Organic Residential Rates - (19-20 Approved)
Extra ContainerExtra Container
Extra Container
Total Residential Rates - 2020-2021 vs 2022-2023 $$ Change Total Residential Rates - 2019-2020 vs 2021-2022 % Change Total Residential Rates - 2020-2021 vs 2022-2023 % Change Total Residential Rates - 2019-2020 vs 2021-2022 $$ Change Frequency
Frequency Frequency
Total Residential Rates 2021-2022 - Full COS
Frequency
Total Residential Rates 2022-2023 - Full COS
Frequency
Frequency
Frequency
APPENDIX A-3:

MONTHLY CART RATES

HF&H Consultants, LLC A3-2 October 26, 2021
Residential Monthly Cart Rates – Cost of Service

60 90 60 90 60 90
1 /week 32.31$ 41.34$ 1 /week 34.55$ 44.30$ 1 /week 36.83$ 47.32$

17.57$ 26.72$ 18.83$ 28.71$ 20.12$ 30.73$ 96 96 96 96 96 96

11.20$ 11.20$ 12.26$ 12.26$ 13.34$ 13.34$

6.05$ 6.05$ 6.66$ 6.66$ 7.29$ 7.29$ 96 96 96 96 96 96

17.68$ 17.68$ 18.94$ 18.94$ 20.24$ 20.24$

10.54$ 10.54$ 11.35$ 11.35$ 12.18$ 12.18$ 60 90 60 90 60 90
1 /week 61.18$ 70.21$ 1 /week 65.75$ 75.50$ 1 /week 70.40$ 80.89$ 60 90 60 90 60 90
1 /week 8.83$ 9.35$ 1 /week 4.56$ 5.29$ 1 /week 4.66$ 5.39$ 60 90 60 90 60 90
1 /week 17% 15% 1 /week 7% 8% 1 /week 7% 7%
Every Week
Every Week
Frequency
Frequency
REC Residential Rates - Full COS
Frequency
Frequency
Extra Container Extra Container
Extra Container Extra Container
REC Residential Rates - Full COS
Extra Container
Every Week
Every Week
Frequency
Organic Residential Rates - Full COS
MSW Residential Rates - 2023-2024 Full COS
Frequency
Organic Residential Rates - Full COS
Extra Container
Total Residential Rates - 2023-2024 vs 2024-2025 $$ Change Total Residential Rates - 2023-2024 vs 2024-2025 % Change Frequency
Total Residential Rates - 2022-2023 vs 2023-2024 $$ Change Total Residential Rates - 2022-2023 vs 2023-2024 % Change Frequency
Frequency
Frequency
Frequency
Total Residential Rates 2023-2024 - Full COS Total Residential Rates 2024-2025 - Full COS Total Residential Rates 2025-2026 - Full COS Frequency
Total Residential Rates - 2024-2025 vs 2025-2026 $$ Change Frequency
Frequency
Total Residential Rates - 2024-2025 vs 2025-2026 %Change Frequency
MSW Residential Rates - 2025-2026 Full COS
Frequency
REC Residential Rates - Full COS
Frequency
Organic Residential Rates - Full COS
Frequency
Extra Container
Extra Container
Extra Container
Every Week
Every Week
MSW Residential Rates - 2024-2025 Full COS
APPENDIX A-4:

SOLID WASTE BIN COST OF SERVICE CALCULATIONS
HF&H Consultants, LLC A4-1 October 26, 2021
Solid Waste Bin Cost of Service Calculations
FY2021/22 Cost of Service Information Comp Comp Comp Comp 103% CPI INFLATION Container Size 1.5 2 3 4 6 2 3 4 6
CITY O

F TRACY
204,021$ City Personnel (Includes New Programs) 87,375$ City Contracted Services (Includes New Programs) 174,430$ City Commodities, ISC & other (Includes New Programs) 374,676$ Tracy Disposal General Admin
298,914$ Tracy Disposal Depreciation
(123,909)$ Non-Rate Revenue
(9,200)$ Double Counted Extra Cart Depreciation
(413,536)$ Operating Reserve
New Program Depreciation
-$ New Program Direct Costs
505,756$ Franchise Fee
1,176,649$ Tracy Disposal Direct Costs
(251,183)$ Frequency Surcharge
-$ Migration
Annual Variable Route Costs 925,465$
ECUs 4,205.64
-$ New Program Disposal Costs Annual Variable/ECU 220.05$ 2,701,570$ MSW Transfer/Processing/Disposal Costs Monthly Variable/ECU 18.34$ 2,701,570$ Total Disposal Costs ECFs 1.00 1.40 2.31 3.22 5.67 3.22 5.67 8.39 15.50 Variable Route Costs/Month 18.34$ 25.72$ 42.41$ 59.09$ 103.91$ 59.09$ 103.91$ 153.83$ 284.24$ 4,725,562$ Total All Costs Fixed Costs/Account/Month 120.45$ 120.45$ 120.45$ 120.45$ 120.45$ 120.45$ 120.45$ 120.45$ 120.45$ MSW Txfr & Disp Cost/Month 67.15$ 89.53$ 134.30$ 179.07$ 268.60$ 268.60$ 402.90$ 537.20$ 805.80$ 1,098,527$ Fixed Cost
925,465$ MSW Collection Operations Costs TOTAL MONTHLY RATE @ 1x/wk 205.94$ 235.71$ 297.16$ 358.61$ 492.97$ 448.14$ 627.27$ 811.48$ 1,210.49$

44.77$ MSW Transfer/Disposal per Yard/Month Extra Container 155.71 MSW Pounds per Yard Disposal 67.15$ 89.53$ 134.30$ 179.07$ 268.60$ 268.60$ 402.90$ 537.20$ 805.80$ 155.71 1 Yard MSW Pounds per Setout Addl Fixed (Depreciation) 5.50$ 6.79$ 7.94$ 7.02$ 10.37$ -$ -$ -$ -$ 233.56 1.5 Yard MSW Pounds per Setout Addl Operating Costs 18.34$ 25.72$ 42.41$ 59.09$ 103.91$ 59.09$ 103.91$ 153.83$ 284.24$ 311.42 2 Yard MSW Pounds per Setout
467.13 3 Yard MSW Pounds per Setout Total Monthly Rate Extra Container 90.99$ 122.04$ 184.65$ 245.18$ 382.88$ 327.69$ 506.81$ 691.03$ 1,090.03$ 622.84 4 Yard MSW Pounds per Setout Temporary Container 778.55 5 Yard MSW Pounds per Setout Monthly Rate/4.33 47.52$ 54.39$ 68.57$ 82.76$ 113.76$ 103.42$ 14 4.75$ 187.27$ 279.34$ 934.25 6 Yard MSW Pounds per Setout Frequency Surcharge X2 (Drop-off and Pick- 45.94$ 45.94$ 45.94$ 45.94$ 45.94$ 45.94$ 45 .94$ 45.94$ 45.94$ 311.42 1 Yard COMP MSW Pounds per Setout Temporary Container Rate 93.46$ 100.33$ 114.51$ 128.69$ 159.70$ 149.35$ 190.69$ 233.20$ 325.28$ 622.84 2 Yard COMP MSW Pounds per Setout
934.25 3 Yard COMP MSW Pounds per Setout Estimated Cost of Container 660.37$ 814.27$ 952.79$ 842.72$ 1,243.87$ -$ -$ -$ -$ 1245.67 4 Yard COMP MSW Pounds per Setout Bin Depreciation (10 year life) 5.50$ 6.79$ 7.94$ 7.02$ 10.37$ -$ -$ -$ -$ 1868.51 6 Yard COMP MSW Pounds per Setout
40 Collection Body MSW Yards PROOF of All Costs Included in the Rates:

12.00 Collection Body MSW Tons Total Carts 187 149 250 338 286 4 - 1 2 Rates 205.94$ 235.71$ 297.16$ 358.61$ 492.97$ 448.14$ 627.27$ 811.48$ 1,210.49$

2.30$ Cost/min for additional freq. of service First Cart Revenue 462,130$ 421,448$ 891,475$ 1,454,510$ 1,691,858$ 21,511$ -$ 9,738$ 29,052$

10.0 Additional Service Frequency Time (Minutes) - Bins

22.97$ Additional Service Frequency Cost - Bins Second Carts 7 7 18 50 18 - - 1 9 Rates 90.99$ 122.04$ 184.65$ 245.18$ 382.88$ 327.69$ 506.81$ 691.03$ 1,090.03$ Second Cart Revenue 7,643.22$ 10,251.56$ 39,883.44$ 147,106.30$ 82,701.82$ -$ -$ 8,292.38$ 117,723.56$ Total Revenue 5,395,324$
Total Costs 4,734,762$
660,562$
MSW Commercial Rates by Cost of Service
APPENDIX A-5:

RECYCLING BIN COST OF SERVICE CALCULATIONS

HF&H Consultants, LLC A5-1 October 26, 2021
Recycling Bin – Cost of Service

FY2021/22 Cost of Service Information Comp Comp Comp Comp 103% CPI INFLATION Container Size 1.5 2 3 4 6 2 3 4 6

CITY OF TRACY
7,052$ City Personnel (Includes New Programs) 3,062$ City Contracted Services (Includes New Programs) 5,980$ City Commodities, ISC & other (Includes New Programs) 12,845$ Tracy Disposal General Admin 9,585$ Tracy Disposal Depreciation (4,248)$ Non-Rate Revenue
(899)$ Double Counted Extra Cart Depreciation (14,177)$ Operating Reserve
New Program Depreciation
-$ New Program Direct Costs
6,906$ Franchise Fee
39,719$ Tracy Disposal Direct Costs
(2,205)$ Frequency Surcharge
-$ Migration
Annual Variable Route Costs 37,514$
ECUs 110
-$ New Program Disposal Costs Annual Variable/ECU 342.08 -$ Recycling Transfer/Processing/Disposal Costs Monthly Variable/ECU 28.51$ -$ Total Disposal Costs ECFs 1.00 1.33 2.00 2.67 4.00 2.67 4.00 5.33 8.00 Variable Route Costs/Month 28.51$ 38.01$ 57.01$ 76.02$ 114.03$ 76.02$ 114.03$ 152.03$ 228.05$ 63,620$ Total All Costs Fixed Costs/Account/Month 62.16$ 62.16$ 62.16$ 62.16$ 62.16$ 62.16$ 62.16$ 62.16$ 62.16$ REC Txfr & Disp Cost/Month -$ -$ -$ -$ -$ -$ -$ -$ -$ 26,106$ Fixed Cost
Inflation Factor
37,514$ REC Collection Operations Costs TOTAL MONTHLY RATE @ 1x/wk 90.66$ 100.17$ 119.17$ 138.17$ 176.18$ 138.17$ 176.18$ 214.19$ 290.21$ -$ Recycling Transfer/Disposal per Yard/Month Extra Container

23.91 Recycling Pounds per Yard Disposal -$ -$ -$ -$ -$ -$ -$ -$ -$

23.91 1 Yard Recycling Pounds per Setout Addl Fixed (Depreciation) 5.50$ 6.79$ 7.94$ 7.02$ 10.37$ -$ -$ -$ -$

35.86 1.5 Yard Recycling Pounds per Setout Addl Operating Costs 28.51$ 38.01$ 57.01$ 76.02$ 114.03$ 76.02$ 114.03$ 152.03$ 228.05$

47.82 2 Yard Recycling Pounds per Setout

71.73 3 Yard Recycling Pounds per Setout Total Monthly Rate Extra Container 34.01$ 44.79$ 64.95$ 83.04$ 124.39$ 76.02$ 114.03$ 152.03$ 228.05$

95.63 4 Yard Recycling Pounds per Setout Temporary Container 119.54 5 Yard Recycling Pounds per Setout Monthly Rate/4.33 20.92$ 23.12$ 27.50$ 31.89$ 40.66$ 31 .89$ 40.66$ 49.43$ 66.97$ 143.45 6 Yard Recycling Pounds per Setout Frequency Surcharge X2 (Drop-off and Pick 45.94$ 45.94$ 45.94$ 45.94$ 45.94$ 45.94$ 45.94$ 45.94$ 45.94$

47.82 1 Yard COMP Recycling Pounds per Setout Temporary Container Rate 66.86$ 69.05$ 73.44$ 77.82$ 86.59$ 77.82$ 86.59$ 95.37$ 112.91$

95.63 2 Yard COMP Recycling Pounds per Setout
143.45 3 Yard COMP Recycling Pounds per Setout Estimated Cost of Container 660.37$ 814.27$ 952.79$ 842.72$ 1,243.87$ -$ -$ -$ -$ 191.27 4 Yard COMP Recycling Pounds per Setout Bin Depreciation (10year life) 5.50$ 6.79$ 7.94$ 7.02$ 10.37$ -$ -$ -$ -$ 286.90 6 Yard COMP Recycling Pounds per Setout
35 Number of Accounts
40 Collection Body Recycling Yards PROOF of All Costs Included in the Rates:

12.00 Collection Body Recycling Tons Total Carts 9 7 9 11 7 - - - - Rates 90.66$ 100.17$ 119.17$ 138.17$ 176.18$ 138.17$ 176.18$ 214.19$ 290.21$

2.30$ Cost/min for additional freq. of service First Cart Revenue 9,792$ 8,414$ 12,870$ 18,239$ 14,799$ -$ -$ -$ -$

10.0 Additional Service Frequency Time (Minutes)

22.97$ Additional Service Frequency Cost Second Carts - 10 - 1 - - - - - Rates 34.01$ 44.79$ 64.95$ 83.04$ 124.39$ 76.02$ 114.03$ 152.03$ 228.05$ Second Cart Revenue -$ 5,375.28$ -$ 996.47$ -$ -$ -$ -$ -$ Total Revenue 70,486$
Total Costs 64,519$
5,967$
Recycling Commercial Rates by Cost of Service
APPENDIX A-6:

ORGANICS BIN COST OF SERVICE CALCULATIONS

HF&H Consultants, LLC A6-1 October 26, 2021

Organics Bin – Cost of Service

FY2021/22 Cost of Service Information
103% CPI INFLATION Container Size 1.5 2 3

CITY OF TRACY
1,042$ City Personnel (Includes New Programs) 467$ City Contracted Services (Includes New Programs) 902$ City Commodities, ISC & other (Includes New Programs) 1,937$ Tracy Disposal General Admin 1,445$ Tracy Disposal Depreciation (640)$ Non-Rate Revenue
(102)$ Double Counted Extra Cart Depreciation (2,138)$ Operating Reserve
`
New Program Depreciation
-$ New Program Direct Costs
4,841$ Franchise Fee
5,988$ Tracy Disposal Direct Costs (827)$ Frequency Surcharge 47,111$ -$ Migration Annual Variable Route Costs 5,162$ ECUs 16
-$ New Program Disposal Costs Annual Variable/ECU 316$ 34,198$ Organics Transfer/Processing/Disposal Costs Monthly Variable/ECU 26.33$ 34,198$ Total Disposal Costs ECF's 1.00 1.33 2.00 Variable Route Costs/Month 26.33 35.11 52.67 47,111$ Total All Costs Fixed Costs/Account/Month 92.29 92.29 92.29 ORG Txfr & Disp Cost/Month 174.48$ 232.64$ 348.95$ 7,752$ Fixed Cost
0% Inflation Factor
5,162$ Organics Collection Operations Costs TOTAL MONTHLY RATE @ 1x/wk 293.10$ 360.04$ 493.91$ 116.32$ Organics Transfer/Disposal per Yard/Month Extra Container

34.89 Organics Pounds per Yard Disposal 174.48$ 232.64$ 348.95$

34.89 1 Yard Organics Pounds per Setout Addl Fixed (Depreciation) 6.90$ 8.54$ 10.03$

52.33 1.5 Yard Organics Pounds per Setout Addl Operating Costs 26.33$ 35.11$ 52.67$

69.78 2 Yard Organics Pounds per Setout
104.67 3 Yard Organics Pounds per Setout Total Monthly Rate Extra Container 207.71$ 276.28$ 411.66$

69.78 1 Yard COMP Organics Pounds per Setout
139.55 2 Yard COMP Organics Pounds per Setout Estimated Cost of Container 828.37$ 1,024.27$ 1,203.79$ 209.33 3 Yard COMP Organics Pounds per Setout Bin Depreciation (10year life) 6.90$ 8.54$ 10.03$ 7 Number of Accounts
40 Collection Body ORG Yards PROOF of All Costs Included in the Rates:

12.00 Collection Body ORG Tons Total Carts 1 6 3 Rates 293.10$ 360.04$ 493.91$

2.30$ Cost/min for additional freq. of service First Cart Revenue 3,517$ 25,923$ 17,781$

10.00$ Additional Service Frequency Time (Minutes)

22.97$ Additional Service Frequency Cost Second Carts - 1 - Rates 207.71$ 276.28$ 411.66$ Second Cart Revenue -$ 3,315.42$ -$ Total Revenue 50,536$
Total Costs 47,214$
3,322$
Organics Commercial Rates by Cost of Service
APPENDIX A-7:

COMMERCIAL CART AND BIN RATES – COST OF SERVICE

HF&H Consultants, LLC A7-1 October 26, 2021
Commercial Cart and Bin Rates – Cost of Service – FY 2019-2020 and FY 2021-2022

*Combination Rate for a 96 Gallon Recycling and a 96 Gallon Yard Waste Container. *Combination Rate for a 96 Gallon Recycling and a 96 Gallon Yard Waste Container. 60 90 1.5 2 3 4 6 60 90 1.5 2 3 4 6
1 /week 39.70$ 51.85$ 148.20$ 191.85$ 257.55$ 322.65$ 440.55$ 1 /week 23.05$ 31.23$ 205.94$ 235.71$ 297.16$ 358.61$ 492.97$ 2 /week 79.40$ 103.70$ 296.40$ 383.70$ 515.10$ 645.30$ 881.10$ 2 /week 49.76$ 66.13$ 314.40$ 373.93$ 496.83$ 619.73$ 888.45$ 3 /week 119.10$ 155.55$ 444.60$ 575.55$ 772.65$ 967.95$ 1,321.65$ 3 /week 76.47$ 101.03$ 422.85$ 512.16$ 696.51$ 880.85$ 1,283.93$ 4 /week 158.80$ 207.40$ 592.80$ 767.40$ 1,030.20$ 1,290.60$ 1,762.20$ 4 /week 103.19$ 135.93$ 531.31$ 650.39$ 896.18$ 1,141.98$ 1,679.41$ 5 /week 198.50$ 259.25$ 741.00$ 959.25$ 1,287.75$ 1,613.25$ 2,202.75$ 5 /week 129.90$ 170.83$ 639.76$ 788.61$ 1,095.85$ 1,403.10$ 2,074.89$ 6 /week 238.20$ 311.10$ 889.20$ 1,151.10$ 1,545.30$ 1,935.90$ 2,643.30$ 6 /week 156.62$ 205.72$ 748.22$ 926.84$ 1,295.53$ 1,664.22$ 2,470.37$ Temporary N/A N/A 40.65$ 55.10$ 77.70$ 99.80$ 140.05$ Temporary Container N/A N/A 93.46$ 100.33$ 114.51$ 128.69$ 159.70$ Second Container 39.70$ 51.85$ 148.20$ 191.85$ 257.55$ 322.65$ 440.55$ Second Container 16.07$ 24.37$ 90.99$ 122.04$ 184.65$ 245.18$ 382.88$ Current Commercial MSW Rates - Approved 2021/2022 Commercial MSW Rates - Full COS Frequency Frequency
96* 1.5 2 3 4 6 96 1.5 2 3 4 6
1 /week 43.60$ 130.90$ 169.70$ 226.00$ 280.40$ 377.15$ 1 /week 6.68$ 90.66$ 100.17$ 119.17$ 138.17$ 176.18$ 2 /week N/A 261.80$ 339.40$ 452.00$ 560.80$ 754.30$ 2 /week 21.47$ 142.14$ 161.14$ 199.15$ 237.16$ 313.18$ 3 /week N/A 392.70$ 509.10$ 678.00$ 841.20$ 1,131.45$ 3 /week 36.26$ 193.61$ 222.12$ 279.13$ 336.15$ 450.17$ 4 /week N/A 523.60$ 678.80$ 904.00$ 1,121.60$ 1,508.60$ 4 /week 51.05$ 245.09$ 283.10$ 359.11$ 435.13$ 587.16$ 5 /week N/A 654.50$ 848.50$ 1,130.00$ 1,402.00$ 1,885.75$ 5 /week 65.84$ 296.56$ 344.07$ 439.09$ 534.12$ 724.16$ 6 /week N/A 785.40$ 1,018.20$ 1,356.00$ 1,682.40$ 2,262.90$ 6 /week 80.63$ 348.04$ 405.05$ 519.08$ 633.10$ 861.15$ Temporary N/A 35.55$ 48.50$ 68.70$ 88.45$ 124.55$ Temporary Container N/A 66.86$ 69.05$ 73.44$ 77.82$ 86.59$ Second Container -$ 130.90$ 169.70$ 226.00$ 280.40$ 377.15$ Second Container 4.27$ 34.01$ 44.79$ 64.95$ 83.04$ 124.39$ Frequency
Current Recycling Commercial Rates - Approved
Frequency
2021/2022 Recycling Commercial Rates - Full COS
96* 1.5 2 3 96 1.5 2 3 4
1 /week 43.60$ 130.90$ 169.70$ 226.00$ 1 /week 11.45$ 293.10$ 360.04$ 493.91$ 658.55$ 2 /week N/A 261.80$ 339.40$ 452.00$ 2 /week 29.74$ 516.88$ 650.76$ 918.50$ 1,224.67$ 3 /week N/A 392.70$ 509.10$ 678.00$ 3 /week 48.03$ 740.66$ 941.47$ 1,343.10$ 1,790.80$ 4 /week N/A 523.60$ 678.80$ 904.00$ 4 /week 66.32$ 964.44$ 1,232.19$ 1,767.69$ 2,356.92$ 5 /week N/A 654.50$ 848.50$ 1,130.00$ 5 /week 84.61$ 1,188.22$ 1,522.91$ 2,192.28$ 2,923.04$ 6 /week N/A 785.40$ 1,018.20$ 1,356.00$ 6 /week 102.90$ 1,412.00$ 1,813.63$ 2,616.87$ 3,489.16$ Second Container 8.70$ 130.90$ 169.70$ 226.00$ Second Container 7.77$ 207.71$ 276.28$ 411.66$ 548.87$ 2021/2022 Organic Commercial Rates - Full COS
Frequency
Current Organic Commercial Bin Rates - Approved
Frequency
2 3 4 6 2 3 4 6
1 /week 1 /week 517.05$ 696.17$ 880.39$ 1,279.39$ 2 /week 2 /week 936.61$ 1,294.86$ 1,663.30$ 2,461.30$ 3 /week 3 /week 1,356.17 $ 1,893.54$ 2,446.20$ 3,643.20$ 4 /week 4 /week 1,775.73 $ 2,492.23$ 3,229.11$ 4,825.11$ 5 /week 5 /week 2,195.29 $ 3,090.92$ 4,012.01$ 6,007.02$ 6 /week 6 /week 2,614.85 $ 3,689.60$ 4,794.92$ 7,188.93$ Per Pickup 222.45$ 236.10$ 249.75$ 284.50$ Per Pickup - Compactor 218.26$ 259.60$ 302.11$ 394.19$ Second Container Second Container 327.69$ 506.81$ 691.03$ 1,090.03$ Current MSW Commercial Rates - Approved - COMPACTOR
Frequency
2021/2022 MSW Commercial Rates - Full COS COMPACTOR
Frequency
2 3 4 6 2 3 4 6
1 /week 1 /week 207.08$ 245.09$ 283.10$ 359.11$ 2 /week 2 /week 374.97$ 450.99$ 527.00$ 679.04$ 3 /week 3 /week 542.86$ 656.89$ 770.91$ 998.96$ 4 /week 4 /week 710.75$ 862.79$ 1,014.82$ 1,318.89$ 5 /week 5 /week 878.64$ 1,068.68$ 1,258.73$ 1,638.81$ 6 /week 6 /week 1,046.53 $ 1,274.58$ 1,502.63$ 1,958.74$ Per Pickup 210.75$ 221.50$ 232.25$ 259.55$ Per Pickup 146.73$ 155.50$ 164.27$ 181.81$ Second Container Second Container 76.02$ 114.03$ 152.03$ 228.05$ Recycling Commercial Rates - (19-20 Approved) COMPACTOR Frequency
2021/2022 Recycling Commercial Rates - Full COS COMPACTOR Frequency
APPENDIX A-7:

COMMERCIAL CART AND BIN RATES – COST OF SERVICE

HF&H Consultants, LLC A7-2 October 26, 2021
Commercial Cart and Bin Rates – Cost of Service – FY 2022-2023 and FY 2023-2024 60 90 1.5 2 3 4 6 60 90 1.5 2 3 4 6
1 /week 24.73$ 33.25$ 215.20$ 246.35$ 310.74$ 375.12$ 516.45$ 1 /week 29.03$ 38.06$ 264.40$ 297.03$ 364.61$ 432.18$ 581.12$ 2 /week 52.37$ 69.40$ 328.12$ 390.41$ 519.18$ 647.96$ 930.62$ 2 /week 57.92$ 75.98$ 382.08$ 447.35$ 582.49$ 717.64$ 1,015.51$ 3 /week 80.00$ 105.55$ 441.03$ 534.47$ 727.63$ 920.79$ 1,344.78$ 3 /week 86.80$ 113.90$ 499.75$ 597.66$ 800.38$ 1,003.09$ 1,449.91$ 4 /week 107.63$ 141.70$ 553.94$ 678.53$ 936.08$ 1,193.62$ 1,758.95$ 4 /week 115.69$ 151.82$ 617.43$ 747.98$ 1,018.26$ 1,288.55$ 1,884.31$ 5 /week 135.26$ 177.86$ 666.85$ 822.59$ 1,144.52$ 1,466.46$ 2,173.11$ 5 /week 144.58$ 189.74$ 735.11$ 898.29$ 1,236.15$ 1,574.01$ 2,318.70$ 6 /week 162.89$ 214.01$ 779.77$ 966.65$ 1,352.97$ 1,739.29$ 2,587.27$ 6 /week 173.47$ 227.66$ 852.79$ 1,048.61$ 1,454.04$ 1,859.47$ 2,753.10$ Temporary Container N/A N/A 96.98$ 104.17$ 119.02$ 133.88$ 166.50$ Temporary Container N/A N/A 109.75$ 117.28$ 132.87$ 148.47$ 182.84$ Second Container 16.65$ 25.29$ 94.92$ 127.39$ 192.97$ 256.41$ 401.18$ Second Container 17.57$ 26.72$ 99.15$ 133.15$ 201.94$ 268.54$ 421.03$ 96 1.5 2 3 4 6 96 1.5 2 3 4 6
1 /week 8.91$ 96.97$ 107.34$ 128.06$ 148.78$ 190.23$ 1 /w eek 11.20$ 137.07$ 148.46$ 171.24$ 194.02$ 239.59$ 2 /week 25.39$ 151.72$ 172.44$ 213.89$ 255.33$ 338.23$ 2 /week 28.41$ 195.61$ 218.39$ 263.95$ 309.52$ 400.64$ 3 /week 41.87$ 206.46$ 237.54$ 299.72$ 361.89$ 486.23$ 3 /week 45.63$ 254.15$ 288.32$ 356.66$ 425.01$ 561.70$ 4 /week 58.35$ 261.20$ 302.65$ 385.54$ 468.44$ 634.22$ 4 /week 62.85$ 312.69$ 358.25$ 449.38$ 540.50$ 722.76$ 5 /week 74.83$ 315.95$ 367.75$ 471.37$ 574.99$ 782.22$ 5 /week 80.06$ 371.23$ 428.18$ 542.09$ 656.00$ 883.81$ 6 /week 91.31$ 370.69$ 432.86$ 557.20$ 681.54$ 930.22$ 6 /week 97.28$ 429.77$ 498.11$ 634.80$ 771.49$ 1,044.87$ Temporary Container N/A 69.69$ 72.09$ 76.87$ 81.65$ 91.21$ Temporary Container N/A 80.37$ 82.99$ 88.25$ 93.51$ 104.02$ Second Container 5.64$ 36.75$ 48.44$ 70.35$ 90.13$ 135.02$ Second Container 6.05$ 40.01$ 52.76$ 76.77$ 98.58$ 147.69$ 96 1.5 2 3 4 6 96 1.5 2 3
1 /week 15.46$ 305.15$ 374.67$ 513.73$ 1 /week 17.68$ 342.99$ 415.33$ 560.01$ 2 /week 36.24$ 537.38$ 676.44$ 954.55$ 2 /week 39.38$ 584.38$ 729.06$ 1,018.42$ 3 /week 57.02$ 769.62$ 978.20$ 1,395.37$ 3 /week 61.09$ 825.76$ 1,042.78$ 1,476.82$ 4 /week 77.79$ 1,001.86$ 1,279.97$ 1,836.19$ 4 /w eek 82.79$ 1,067.15$ 1,356.51$ 1,935.23$ 5 /week 98.57$ 1,234.10$ 1,581.74$ 2,277.01$ 5 /week 104.50$ 1,308.54$ 1,670.24$ 2,393.64$ 6 /week 119.34$ 1,466.34$ 1,883.50$ 2,717.83$ 6 /week 126.20$ 1,549.92$ 1,983.96$ 2,852.04$ Second Container 9.94$ 215.48$ 286.64$ 427.19$ Second Container 10.54$ 223.92$ 297.90$ 444.07$ 2 3 4 6 2 3 4 6
1 /week 538.32$ 725.76$ 918.78$ 1,338.30$ 1 /week 600.26$ 796.70$ 999.26$ 1,441.17$ 2 /week 974.34$ 1,349.22$ 1,735.26$ 2,574.32$ 2 /week 1,053.81$ 1,446.67$ 1,851.80$ 2,735.62$ 3 /week 1,410.37$ 1,972.69$ 2,551.75$ 3,810.33$ 3 /week 1,507.36$ 2,096.65$ 2,704.34$ 4,030.07$ 4 /week 1,846.39$ 2,596.15$ 3,368.23$ 5,046.34$ 4 /week 1,960.90$ 2,746.63$ 3,556.88$ 5,324.52$ 5 /week 2,282.42$ 3,219.62$ 4,184.72$ 6,282.35$ 5 /week 2,414.45$ 3,396.60$ 4,409.42$ 6,618.97$ 6 /week 2,718.44$ 3,843.08$ 5,001.21$ 7,518.37$ 6 /week 2,867.99$ 4,046.58$ 5,261.95$ 7,913.42$ Per Pickup - Compactor 226.14$ 269.39$ 313.93$ 410.75$ Per Pickup - Compactor 243.49$ 288.82$ 335.56$ 437.54$ Second Container 341.39$ 528.83$ 721.86$ 1,141.38$ Second Container 356.08$ 552.51$ 755.07$ 1,196.98$ 2 3 4 6 2 3 4 6
1 /week 219.76$ 261.20$ 302.65$ 385.54$ 1 /week 267.12$ 312.69$ 358.25$ 449.38$ 2 /week 396.59$ 479.48$ 562.38$ 728.17$ 2 /week 454.32$ 545.45$ 636.57$ 818.83$ 3 /week 573.43$ 697.77$ 822.11$ 1,070.79$ 3 /week 641.52$ 778.21$ 914.90$ 1,188.27$ 4 /week 750.26$ 916.05$ 1,081.84$ 1,413.41$ 4 /week 828.71$ 1,010.97$ 1,193.22$ 1,557.72$ 5 /week 927.10$ 1,134.33$ 1,341.56$ 1,756.03$ 5 /week 1,015.91$ 1,243.73$ 1,471.54$ 1,927.17$ 6 /week 1,103.93$ 1,352.61$ 1,601.29$ 2,098.66$ 6 /week 1,203.11$ 1,476.49$ 1,749.86$ 2,296.62$ Per Pickup 152.62$ 162.19$ 171.75$ 190.88$ Per Pickup 166.61$ 177.13$ 187.64$ 208.67$ Second Container 82.89$ 124.34$ 165.79$ 248.68$ Second Container 91.13$ 136.69$ 182.25$ 273.38$ 2022/2023 MSW Commercial Rates - Full COS COMPACTOR
Frequency
2022/2023 Recycling Commercial Rates - Full COS COMPACTOR Frequency
2023/2024 MSW Commercial Rates - Full COS COMPACTOR
Frequency
2023/2024 Recycling Commercial Rates - Full COS COMPACTOR Frequency
2023/2024 Recycling Commercial Rates - Full COS
2023/2024 Commercial MSW Rates - Full COS vs Current Rates Frequency
2022/2023 Commercial MSW Rates - Full COS
Frequency
2022/2023 Recycling Commercial Rates - Full COS
Frequency
2022/2023 Organic Commercial Rates - Full COS
Frequency
Frequency
2023/2024 Organic Commercial Rates - Full COS
Frequency
APPENDIX A-7:

COMMERCIAL CART AND BIN RATES – COST OF SERVICE
HF&H Consultants, LLC A7-3 October 26, 2021
Commercial Cart and Bin Rates – Cost of Service – FY 2024-2025 and FY 2025-2026 60 90 1.5 2 3 4 6 60 90 1.5 2 3 4 6
1 /week 31.23$ 40.99$ 271.00$ 305.69$ 377.72$ 449.75$ 609.68$ 1 /week 33.48$ 43.97$ 277.86$ 314.62$ 391.13$ 467.64$ 638.60$ 2 /week 61.74$ 81.25$ 394.88$ 464.26$ 608.32$ 752.37$ 1,072.24$ 2 /week 65.64$ 86.63$ 408.01$ 481.52$ 634.54$ 787.55$ 1,129.48$ 3 /week 92.25$ 121.51$ 518.76$ 622.83$ 838.91$ 1,055.00$ 1,534.81$ 3 /week 97.81$ 129.28$ 538.15$ 648.42$ 877.95$ 1,107.47$ 1,620.35$ 4 /week 122.76$ 161.78$ 642.63$ 781.40$ 1,069.51$ 1,357.63$ 1,997.37$ 4 /week 129.97$ 171.94$ 668.29$ 815.33$ 1,121.36$ 1,427.39$ 2,111.23$ 5 /week 153.27$ 202.04$ 766.51$ 939.97$ 1,300.11$ 1,660.26$ 2,459.93$ 5 /week 162.14$ 214.59$ 798.44$ 982.23$ 1,364.76$ 1,747.30$ 2,602.11$ 6 /week 183.78$ 242.31$ 890.39$ 1,098.54$ 1,530.71$ 1,962.88$ 2,922.49$ 6 /week 194.30$ 257.25$ 928.58$ 1,149.13$ 1,608.17$ 2,067.22$ 3,092.99$ Temporary Container N/A N/A 112.73$ 120.74$ 137.36$ 153.98$ 190.89$ Temporary Container N/A N/A 115.82$ 124.31$ 141.96$ 159.62$ 199.07$ Second Container 18.83$ 28.71$ 104.79$ 140.89$ 214.18$ 285.20$ 448.79$ Second Container 20.12$ 30.73$ 110.49$ 148.69$ 226.49$ 301.97$ 476.69$ 96 1.5 2 3 4 6 96 1.5 2 3 4 6
1 /week 12.26$ 145.54$ 158.64$ 184.83$ 211.03$ 263.42$ 1 /week 13. 34$ 154.28$ 169.14$ 198.84$ 228.55$ 287.97$ 2 /week 30.42$ 209.93$ 236.13$ 288.52$ 340.90$ 445.68$ 2 /week 32.47$ 224.70$ 254.41$ 313.82$ 373.24$ 492.08$ 3 /week 48.59$ 274.32$ 313.61$ 392.20$ 470.78$ 627.94$ 3 /week 51.60$ 295.11$ 339.67$ 428.80$ 517.93$ 696.19$ 4 /week 66.75$ 338.71$ 391.10$ 495.88$ 600.65$ 810.21$ 4 /week 70.74$ 365.53$ 424.94$ 543.78$ 662.62$ 900.29$ 5 /week 84.91$ 403.10$ 468.59$ 599.56$ 730.53$ 992.47$ 5 /week 89.87$ 435.94$ 510.21$ 658.76$ 807.31$ 1,104.40$ 6 /week 103.08$ 467.49$ 546.07$ 703.24$ 860.40$ 1,174.73$ 6 /week 109.00$ 506.36$ 595.48$ 773.74$ 951.99$ 1,308.51$ Temporary Container N/A N/A 83.78$ 86.81$ 92.85$ 98.90$ 110.99$ Temporary Container N/A N/A 87.31$ 90.73$ 97.59$ 104.45$ 118.16$ Second Container 6.66$ 45.30$ 59.80$ 87.26$ 112.45$ 168.49$ Second Container 7.29$ 50.76$ 67.06$ 98.06$ 126.74$ 189.92$ 96 1.5 2 3 96 1.5 2 3
1 /week 18.94$ 357.73$ 433.62$ 585.40$ 1 /week 20.24$ 372.92$ 452.47$ 611.57$ 2 /week 41.79$ 610.50$ 762.29$ 1,065.85$ 2 /week 44.27$ 637.42$ 796.52$ 1,114.72$ 3 /week 64.65$ 863.28$ 1,090.95$ 1,546.30$ 3 /week 68.29$ 901.92$ 1,140.57$ 1,617.87$ 4 /week 87.50$ 1,116.05$ 1,419.61$ 2,026.75$ 4 /week 92. 32$ 1,166.42$ 1,484.62$ 2,121.02$ 5 /week 110.35$ 1,368.82$ 1,748.28$ 2,507.19$ 5 /week 116.35$ 1,430.92$ 1,828.67$ 2,624.16$ 6 /week 133.20$ 1,621.59$ 2,076.94$ 2,987.64$ 6 /week 140.38$ 1,695.42$ 2,172.72$ 3,127.31$ Second Container 11.35$ 234.58$ 312.10$ 465.38$ Second Container 12.18$ 245.55$ 326.73$ 487.33$ 2 3 4 6 2 3 4 6
1 /week 622.88$ 831.73$ 1,047.64$ 1,521.80$ 1 /week 645.96$ 867.31$ 1,096.63$ 1,603.13$ 2 /week 1,098.63$ 1,516.34$ 1,948.16$ 2,896.48$ 2 /week 1,144.20$ 1,586.89$ 2,045.54$ 3,058.54$ 3 /week 1,574.39$ 2,200.95$ 2,848.68$ 4,271.16$ 3 /week 1,642.44$ 2,306.48$ 2,994.45$ 4,513.96$ 4 /week 2,050.15$ 2,885.56$ 3,749.20$ 5,645.84$ 4 /week 2,140.68$ 3,026.07$ 3,943.36$ 5,969.37$ 5 /week 2,525.91$ 3,570.17$ 4,649.72$ 7,020.52$ 5 /week 2,638.92$ 3,745.65$ 4,892.27$ 7,424.78$ 6 /week 3,001.66$ 4,254.78$ 5,550.24$ 8,395.20$ 6 /week 3,137.16$ 4,465.24$ 5,841.18$ 8,880.20$ Per Pickup - Compactor 251.86$ 300.05$ 349.88$ 459.30$ Per Pickup - Compactor 260.43$ 311.51$ 364.43$ 481.31$ Second Container 375.36$ 584.22$ 800.13$ 1,274.29$ Second Container 394.84$ 616.18$ 845.50$ 1,352.01$ 2 3 4 6 2 3 4 6
1 /week 286.32$ 338.71$ 391.10$ 495.88$ 1 /week 306.11$ 365.53$ 424.94$ 543.78$ 2 /week 489.36$ 594.14$ 698.92$ 908.47$ 2 /week 525.47$ 644.30$ 763.14$ 1,000.81$ 3 /week 692.40$ 849.57$ 692.40$ 849.57$ 3 / week 744.83$ 923.08$ 1,101.34$ 1,457.85$ 4 /week 895.44$ 1,105.00$ 1,314.55$ 1,733.66$ 4 /week 964.18$ 1,201.86$ 1,439.53$ 1,914.88$ 5 /week 1,098.48$ 1,360.43$ 1,622.37$ 2,146.25$ 5 /week 1,183.54$ 1,480.64$ 1,777.73$ 2,371.91$ 6 /week 1,301.52$ 1,615.86$ 1,930.19$ 2,558.85$ 6 /week 1,402.90$ 1,759.41$ 2,115.92$ 2,828.95$ Per Pickup 174.19$ 186.28$ 198.37$ 222.55$ Per Pickup 182.00$ 195.71$ 209.42$ 236.85$ Second Container 104.78$ 157.17$ 209.55$ 314.33$ Second Container 118.84$ 178.26$ 237.67$ 356.51$ 2024/2025 MSW Commercial Rates - Full COS COMPACTOR
Frequency
2024/2025 Recycling Commercial Rates - Full COS COMPACTOR Frequency
2024/2025 Commercial MSW Rates - Full COS
Frequency
Frequency
2024/2025 Organic Commercial Rates - Full COS
Frequency
2024/2025 Recycling Commercial Rates - Full COS
2025/2026 Commercial MSW Rates - Full COS
Frequency
2025/2026 Recycling Commercial Rates - Full COS
Frequency
2025/2026 Organic Commercial Rates - Full COS
Frequency
2025/2026 Recycling Commercial Rates - Full COS COMPACTOR Frequency
2025/2026 MSW Commercial Rates - Full COS COMPACTOR
Frequency
APPENDIX A-8:

ROLL OFF COST OF SERVICE CALCULATIONS
HF&H Consultants, LLC A8-1 October 26, 2021
Roll-Off All Materials – Cost of Service
FY2021/22 Cost of Service Information
103% CPI Adjustment Total MSW REC C&D Wood YW - Loose MSW - Comp Rec - Comp YW Comp CITY OF TRACY OVERHEAD Setouts/Max Load 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 740,195$ Total Containers 8,368 4,794 - 630 24 10 2,910 - - -$ "FTE Route Factor" 1.00 1.00 1.00 1.00 1.00 1.00 1.25 1.25 1.25 648,624$ Tracy Disposal General Admin Disposal Factor 4.00 344,470$ Tracy Disposal Depreciation
(206,204)$ Non-Rate Revenue
(688,187)$ Operating Reserve
Routes if All Subs 9,095.50 4,794.00 - 630.00 24.00 10.00 3,637.50 - - 729,720$ Franchise Fee Cost per Route 853.61$ 1,858,682$ Tracy Disposal Direct Costs Cost all Routes 853.61$ 853.61$ 853.61$ 853.61$ 853.61$ 853.61$ 1,067.01$ 1,067.01$ 1,067.01$ Equipment Replacement Minimum 853.61$
3,450,328$ MSW Transport/Processing/Disposal Costs Equivalent Cart Factor 1.00 1.00 1.00 1.00 1.00 1.00 1.25 1.25 1.25 1,209$ Wood Transport/Processing/Disposal Costs Accounts by Size 8,368 4,794 - 630 24 10 2,910 - - -$ REC Transport/Processing/Disposal Costs Equivalent Cart Units (ECU) 9,096 4,794 - 630 24 10 3,638 - - 1,088$ YW Transport/Processing/Disposal Costs
263,081$ C&D Transport/Processing/Disposal Costs Annual Variable Route Costs 2,588,403$ ECUs 9,096
7,143,008$ Total All Costs Annual Variable/ECU 284.58$ Variable/ECU 284.58$
838,899$ Fixed Cost Equivalent Cart Factor 1.00 1.00 1.00 1.00 1.00 1.00 1.25 1.25 1.25 Variable Route Costs/Pull 284.58$ 284.58$ 284.58$ 284.58$ 284.58$ 284.58$ 355.73$ 355.73$ 355.73$ 132.35$ MSW Per Ton Disposal Cost Fixed Costs/Container/Pull 100.25$ 100.25$ 100.25$ 100.25$ 100.25$ 100.25$ 100.25$ 100.25$ 100.25$ -$ REC Per Ton Disposal Cost MSW Txfr & Disp Cost/Pull 103.08$ DIRT Per Ton Disposal Cost REC Collection Cost/Pull 134.64$ C&D Per Ton Disposal Cost OCC Txfr & Proc Cost/Pull

83.71$ YW Per Ton Disposal Cost YW/CD Txfr & Proc Cost/Pull TOTAL RATE PER PULL BEFORE DISP/PRO 384.83$ 384.83$ 384.83$ 384.83$ 384.83$ 384.83$ 455.98$ 455.98$ 455.98$ Box Rates by Cost of Service
City Personnel, Contracted Service, Commodities & ISC Charges (Including New Programs)
Roll off TonsDisposal Costs Per Ton Convert Tons to Yards MSW 26,070 3,450,328$ 132.35$ Tons Total Yards Cost per Yard YW 13 1,088$ 83.71$ C&D 1,954 25,200 10.44$ RATE C&D 1,954 263,081$ 134.6$ # of Pulls Total Yards Total Cost Wood 16 1,209$ 75.6$ Yards 8 0 0 - $ 384.83$ 83.52$ 468.35$ 28,053 3,715,706$ 106.57$ Average Cost/ton Yards 10 0 0 - $ 384.83$ 104.40$ 489.23$ Yards 20 0 0 - $ 384.83$ 208.79$ 593.63$ Convert Tons to Yards Yards 30 0 0 - $ 384.83$ 313.19$ 698.02$ Tons Total Yards Ratio of Compacted to Non Yards 40 630 25200 263,081 $ 384.83$ 417.59$ 802.42$ MSW 26,070 215,115 38% Convert Tons to Yards
Non-compacted Yardage Disposal Tons Total Yards Cost per Yard 114,110 3,450,328$ YW 13 150 7.25 $ RATE Compacted Yardage 2,506,446$ Disposal Cost for Compacted # of Pulls Total Yards Total Cost This mean 3x as much 101,005 943,882$ Disposal Cost for Non-Compacted Yards 8 0 0 - $ 384.83$ 58$ 442.87$ Compactor = 3 - 1 303,015 Yards 10 5 50 362.74$ 384.83$ 73$ 457.38$

24.82$ Per Yard Costs Compacted Yards 20 5 100 725.47$ 384.83$ 145$ 529.93$

8.27$ Per Yard Costs Non-Compacted Yards 30 0 0 - $ 384.83$ 218$ 602.47$ # of Pulls Total Yards Total Cost RATE Yards 40 0 0 - $ 384.83$ 290$ 675.02$ 10 535 5,350 44,254$ 83$ 384.83$ 467.55$ COMPACT 10 0 0 - $ 455.98$ 218$ 673.62$ 20 2735 54,700 452,461$ 165$ 384.83$ 550.27$ COMPACT 20 0 0 - $ 455.98$ 435$ 891.26$ 30 690 20,700 171,224$ 248$ 384.83$ 632.98$ COMPACT 25 0 0 - $ 455.98$ 544$ 1,000.08 $ 40 834 33,360 275,944$ 331$ 384.83$ 715.70$ COMPACT 30 0 0 - $ 455.98$ 653$ 1,108.90 $ 10 0 - -$ 248$ 455.98$ 704.13$ COMPACT 35 0 0 - $ 455.98$ 762$ 1,217.72 $ 20 66 1,320 32,756$ 496$ 455.98$ 952.28$ COMPACT 40 0 0 - $ 455.98$ 871$ 1,326.54 $ 25 321 8,025 199,141$ 620$ 455.98$ 1,076.35$ 30 911 27,330 678,196$ 744$ 455.98$ 1,200.43$ Convert Tons to Yards 35 30 1,050 26,056$ 869$ 455.98$ 1,324.50$ Tons Yards Cost per yard 40 1582 63,280 1,570,297$ 993$ 455.98$ 1,448.58$ Wood 16 189.35 6.30$ RATE 3,450,328$ # of Pulls Total Yards Total Cost
Yards 8 24 189 1,209.43$ 384.83$ 50$ 435.22$ APPENDIX A-9:

ROLL OFF PER PULL RATES – COST OF SERVICE – LOOSE MATERIAL

HF&H Consultants, LLC A9-1 October 26, 2021
Roll Off Per Pull Rates – Cost of Service – Loose Material - FY 2019-2020 through FY 2025-2026

APPENDIX A-10:

ROLL OFF PER PULL RATES – COST OF SERVICE – COMPACT ED MATERIAL HF&H Consultants, LLC A10-1 October 26, 2021
Roll Off Per Pull Rates – Co st of Service – Compact Material - FY 2019-2020 through FY 2025-2026

APPENDIX A-11:

CURRENT RATE SCHEDULE
HF&H Consultants, LLC A11-1 October 12, 2021
Subscription Levels Current Monthly
Rate
Extra
Recycling
Extra
Yard Waste
60 Gallon Refuse
96 Gallon Recycling
96 Gallon Yard Waste

36.50$ -$ 8.70$
60 Gallon Refuse - LIRA
96 Gallon Recycling
96 Gallon Yard Waste

31.50$ -$ 8.70$
90 Gallon Refuse
96 Gallon Recycling
96 Gallon Yard Waste

43.20$ -$ 8.70$

RESIDENTIAL REFUSE, RECYCLING, AND YARD WASTE RATES
Subscription Levels Current
Monthly Rate
Combo
Recycling & Yard
Was
te
Extra
Recycling
Extra
Yard Waste
60 Gallon Refuse 39.70$ 43 .60$ -$ $ 8.70 90 Gallon Refuse 51.58$ 43 .60$ -$ $ 8.70

COMMERCIAL REFUSE, RECYCLING, AND YARD WASTE RATES
Subscription Levels Current
Monthly Rate Per Dump Rate
REFUSE

1.5 Yards 148.20$ 40.65$
2 Yards 191.58$ 55.10$
3 Yards 257.55$ 77.70$
4 Yards 322.65$ 99.80$
6 Yards 440.55$ 140.05$

RECYCLING

1.5 Yards 130.90$ 35.55$
2 Yards 169.70$ 48.50$
3 Yards 226.00$ 68.70$
4 Yards 280.40$ 88.45$
6 Yards 377.15$ 124.55$

REFUSE AND RECYCLING BIN RATES
APPENDIX A-11:

CURRENT RATE SCHEDULE
HF&H Consultants, LLC A11-2 September 24, 2021
Subscription Levels Current
Monthly Rate Per Dump Rate
10 Yards N/A 276.90$
20 Yards N/A 395.95$
30 Yards N/A 518.05$
40 Yards N/A 637.10$
* Additional fees based on weight may apply
ROLL-OFF RATES*
Subscription Levels Per Dump Rate -
Self Contained
Per Dump Rate -
Stationary
2 Yards 222.45$ N/A
3 Yards 236.10$ N/A
4 Yards 249.75$ N/A
6 Yards 284.50$ N/A
8 Yards 311.80$ N/A
10 Yards 338.95$ 320.35$
20 Yards 499.70$ 481.10$
25 Yards 580.15$ 561.55$
30 Yards 660.50$ 641.90$
35 Yards 740.90$ 722.30$
40 Yards 821.25$ 802.65$
* Additional fees based on weight may apply
COMPACTOR REFUSE RATES*
Subscription Levels Per Dump Rate -
Self Contained
Per Dump Rate -
Stationary
2 Yards 210.75$ N/A
3 Yards 221.50$ N/A
4 Yards 232.25$ N/A
6 Yards 259.55$ N/A
10 Yards 302.85$ 284.05$
20 Yards 430.60$ 412.20$
25 Yards 494.85$ 476.50$
30 Yards 558.90$ 540.65$
35 Yards 623.40$ 604.70$
40 Yards 687.60$ 668.85$
* Additional fees based on weight may apply
COMPACTOR RECYCLING RATES*
APRIL 5, 2022

CONTINUATION OF THE PUBLIC HEARING TO

CONSIDER A PROPOSED INCREASE TO SOLID WASTE

RATES AND APPROVAL OF RATE STUDY, DISCUSS

OTHER FUNDING OPTIONS, AND ADOPT THE

PROPOSED RESOLUTION INCREASING SOLID WASTE

RATES AT THE CONCULSION OF THE PUBLIC HEARING

ATTACHMENT C

COLLABORATORS
•HF&H Consultants, LLC
Marva Sheehan
Scott Holt
Rick Simonson
•Tracy Disposal/MRF
Mike Repetto
Scott Stortroen
Anna Lovecchio
2 SERVICES PROVIDED
3 City
• Oversees Agreements
• Coordinates Recycling and Other Events
• Provides Various Services
➢ Billing
➢ Compliance
Tracy Disposal
• Collection
• Transportation
• Disposal of Solid Waste Materials
Tracy MRF
• Material Acceptance
• Processing and Disposition of Recycled Materials
and Organics
• Transfer Services
4 BASIS FOR RATE INCREASE
• State Mandates
• Rates Last Changed in 2012
• Increased Service Area
• Cost Increases
• Drop in Recycling Market

INITIAL PROPOSED RATE CHANGES
• All Three Containers Collected Weekly
• Bulky Pick-Up Increased From One to Two Annually
• Continuation and Expansion of Recycling Events
• Container Changes
• Include Roadway Impact Charge for Roadway
Improvements and Maintenance
• Improve City’s Diversion Rate Resulting in
Positive Environmental Impact
5 6
PROPOSED OPTIONS 1-3
Select Rates Existing Rates Year 1 Year 2 Year 3 Year 4 Year 5 Initial Proposed 60 Gal Rate 36.50$ 44.38 $ 52.35 $ 61.18 $ 65.75 $ 70.40 $ 60 Gal with Option 1 Only 42.90 $ 49.36 $ 57.87 $ 62.36 $ 65.52 $ Initial Proposed 90 Gal Rate 43.20$ 52.57 $ 60.87 $ 70.21 $ 75.50 $ 80.89 $ 90 Gal with Option 1 Only 51.08 $ 57.88 $ 66.90 $ 72.12 $ 76.01 $ Incremental Change (1.49) $ (2.99) $ (3.31) $ (3.39) $ (4.88) $ Option 1: Remove Weekly Recycling Pickup
Select Rates Existing Rates Year 1 Year 2 Year 3 Year 4 Year 5 Initial Proposed 60 Gal Rate 36.50$ 44.38 $ 52.35 $ 61.18 $ 65.75 $ 70.40 $ 60 Gal with Option 2 Only 43.19 $ 51.14 $ 59.96 $ 64.51 $ 68.58 $ Initial Proposed 90 Gal Rate 43.20$ 52.57 $ 60.87 $ 70.21 $ 75.50 $ 80.89 $ 90 Gal with Option 2 Only 51.37 $ 59.65 $ 68.99 $ 74.26 $ 79.07 $ Incremental Change (1.20) $ (1.21) $ (1.23) $ (1.24) $ (1.82) $ Option 2: Remove Second Bulky Items Pickup
Select Rates Existing Rates Year 1 Year 2 Year 3 Year 4 Year 5 Initial Proposed 60 Gal Rate 36.50$ 44.38 $ 52.35 $ 61.18 $ 65.75 $ 70.40 $ 60 Gal with Option 3 Only 43.42 $ 51.38 $ 60.20 $ 64.75 $ 68.94 $ Initial Proposed 90 Gal Rate 43.20$ 52.57 $ 60.87 $ 70.21 $ 75.50 $ 80.89 $ 90 Gal with Option 3 Only 51.61 $ 59.89 $ 69.23 $ 74.51 $ 79.43 $ Incremental Change (0.96) $ (0.97) $ (0.98) $ (0.99) $ (1.46) $ Option 3: Remove Leaf Pickup Program
7 PROPOSED OPTIONS 4-5
Select Rates Existing Rates Year 1 Year 2 Year 3 Year 4 Year 5 Initial Proposed 60 Gal Rate 36.50$ 44.38 $ 52.35 $ 61.18 $ 65.75 $ 70.40 $ 60 Gal with Option 4 Only 43.91 $ 51.42 $ 60.25 $ 64.81 $ 69.07 $ Initial Proposed 90 Gal Rate 43.20$ 52.57 $ 60.87 $ 70.21 $ 75.50 $ 80.89 $ 90 Gal with Option 4 Only 52.09 $ 59.94 $ 69.28 $ 74.57 $ 79.56 $ Incremental Change (0.47) $ (0.93) $ (0.93) $ (0.93) $ (1.33) $ Option 4: Replace Only One Container
Select Rates Existing Rates Year 1 Year 2 Year 3 Year 4 Year 5 Initial Proposed 60 Gal Rate 36.50$ 44.38 $ 52.35 $ 61.18 $ 65.75 $ 70.40 $ 60 Gal with Option 5 Only 42.92 $ 49.38 $ 58.18 $ 62.72 $ 67.33 $ Initial Proposed 90 Gal Rate 43.20$ 52.57 $ 60.87 $ 70.21 $ 75.50 $ 80.89 $ 90 Gal with Option 5 Only 51.11 $ 57.90 $ 67.21 $ 72.47 $ 77.82 $ Incremental Change (1.46) $ (2.97) $ (3.00) $ (3.03) $ (3.07) $ Option 5: Delay Road Impact Charge by Two Years
PROPOSED OPTION 6
8 Select Rates Existing Rates Year 1 Year 2 Year 3 Year 4 Year 5 35 Gal with Option 6 Only - $ 39.24 $ 47.91 $ 56.48 $ 60.69 $ 65.05 $ Incremental Change - 8.67 $ 8.57 $ 4.21 $ 4.36 $ Initial Proposed 60 Gal Rate 36.50$ 44.38 $ 52.35 $ 61.18 $ 65.75 $ 70.40 $ 60 Gal with Option 6 Only 47.18 $ 56.34 $ 65.43 $ 70.35 $ 75.45 $ Incremental Change 10.68 $ 9.16 $ 9.09 $ 4.92 $ 5.10 $ Initial Proposed 90 Gal Rate 43.20$ 52.57 $ 60.87 $ 70.21 $ 75.50 $ 80.89 $ 90 Gal with Option 6 Only 57.19 $ 65.55 $ 75.11 $ 80.68 $ 86.44 $ Incremental Change 13.99 $ 8.36 $ 9.56 $ 5.57 $ 5.76 $ Option 6: Include 35-Gallon Refuse Container
Select Rates Existing Rates Year 1 $ Change Year 2 $ Change Year 3 $ Change Year 4 $ Change Year 5 $ Change Total Increase % Increase Residential 60 Gal 36.50$ 44.38 $ 7.88 $ 52.35 $ 7.96 $ 61.18 $ 8.83 $ 65.75 $ 4.56 $ 70.40 $ 4.66 $ 33.90$ 92.87% Residential 90 Gal 43.20$ 52.57 $ 9.37 $ 60.87 $ 8.30 $ 70.21 $ 9.35 $ 75.50 $ 5.29 $ 80.89 $ 5.39 $ 37.69$ 87.24% Proposed Rates from Rate Study in Prop 218 Notice
Select Rates Existing Rates Year 1 $ Change Year 2 $ Change Year 3 $ Change Year 4 $ Change Year 5 $ Change Total Increase % Increase Residential 35 Gal - $ 39.24 $ 39.24 $ 47.91 $ 8.67 $ 56.48 $ 8.57 $ 60.69 $ 4.21 $ 65.05 $ 4.36 $ 25.81$ 65.77% Residential 60 Gal 36.50$ 47.18 $ 10.68 $ 56.34 $ 9.16 $ 65.43 $ 9.09 $ 70.35 $ 4.92 $ 75.45 $ 5.10 $ 38.95$ 106.71% Residential 90 Gal 43.20$ 57.19 $ 13.99 $ 65.55 $ 8.36 $ 75.11 $ 9.56 $ 80.68 $ 5.57 $ 86.44 $ 5.76 $ 43.24$ 100.09% Inclusion of 35 Gallon Container

RECOMMENDED RATES
Select Rates Existing Rates Year 1 $ Change Year 2 $ Change Year 3 $ Change Year 4 $ Change Year 5 $ Change Total Increase % Increase Residential 60 Gal 36.50$ 44.38 $ 7.88 $ 52.35 $ 7.96 $ 61.18 $ 8.83 $ 65.75 $ 4.56 $ 70.40 $ 4.66 $ 33.90$ 92.87% Residential 90 Gal 43.20$ 52.57 $ 9.37 $ 60.87 $ 8.30 $ 70.21 $ 9.35 $ 75.50 $ 5.29 $ 80.89 $ 5.39 $ 37.69$ 87.24% Proposed Rates from Rate Study in Prop 218 Notice
9 Select Rates Existing Rates Year 1 $ Change Year 2 $ Change Year 3 $ Change Year 4 $ Change Year 5 $ Change Total Increase % Increase Residential 60 Gal 36.50$ 40.74 $ 4.24 $ 47.17 $ 6.43 $ 55.66 $ 8.49 $ 60.13 $ 4.47 $ 62.24 $ 2.11 $ 25.74$ 70.52% Residential 90 Gal 43.20$ 48.92 $ 5.72 $ 55.69 $ 6.77 $ 64.69 $ 9.01 $ 69.88 $ 5.19 $ 72.73 $ 2.84 $ 29.53$ 66.04% Recommended Rates: Removal of Weekly Recycling, 2nd Cleanup, and Leaf Pickup Select Rates Existing Rates Year 1 Year 2 Year 3 Year 4 Year 5 Initial Proposed 60 Gal Rate 36.50$ 44.38 $ 52.35 $ 61.18 $ 65.75 $ 70.40 $ 60 Gal with Option 1, 2, & 3 40.74 $ 47.17 $ 55.66 $ 60.13 $ 62.24 $ Initial Proposed 90 Gal Rate 43.20$ 52.57 $ 60.87 $ 70.21 $ 75.50 $ 80.89 $ 90 Gal with Option 1, 2, & 3 48.92 $ 55.69 $ 64.69 $ 69.88 $ 72.73 $ Incremental Change (3.65) $ (5.18) $ (5.52) $ (5.62) $ (8.16) $ Recommended Rates: Removal Of Options 1, 2, and 3
10 Questions?
RESOLUTION 2022-___

ADOPTION OF PROPOSED INCREASE TO SOLID WASTE RATES
WHEREAS, State mandates, especially
Senate Bill (SB) 1383, are impacting services
and costs for jurisdictions statewide to meet compliance, and WHEREAS, Solid waste rates were last increased in 2012 without factoring in the Consumer Price Index (CPI)
increases, and
WHEREAS, The current rates do not cover the cost of services provided for solid waste and recycling, and with the increase in the City’s service area creating a larger deficit, and WHEREAS, Significant drops in
the recyclable markets have drastically reduced
revenues, and
WHEREAS, HF&H Consultants, Inc.
completed a solid waste rate study by conducting
comprehensive analysis of the City’s residential, commercial, and industrial solid waste and recycling rates, along with associated fees for service impacts, recycling, and green waste and food waste (organics) diversion that would sustain the Solid Waste Enterprise Fund while protecti
ng the interest of the community, and
WHEREA
S, Changes are required to the garbage and yard waste (changing to organics) containe
rs and frequency of collection services, and
WHERE
AS, City Council directed staff at the special City Council meeting on November 2, 2021, to proceed with sending a notification of a Public Hearing for the proposed solid waste rate increases
in compliance with Proposition 218, and
WHEREAS, The City Council held a public hearing at a regul arly scheduled City Council meeti
ng on December 21, 2021 for the proposed increase to solid waste rates, and determined to conti
nue the discussion at a later date, and
WHEREA
S, City Council continued the discussion at the regularly scheduled City Council meeting on April 5, 2022 which staff presented options for t he Council to consider as possibilities to reduce the impact of the increase to customers;

NOW, TH
EREFORE, BE IT RESOLVED, The City Council hereby approves the solid waste rate st
udy and approves and adopts the increased solid waste rates as outlined in At
tachment A, effective July 1, 2022.
* * * * * * * * * * * * *
Resolution ________
April 5, 2022

ABSENT: COUNCIL MEMBERS
ABSTAIN: COUNCIL MEMBERS
________________________
MAYOR
ATTEST:
_______________________

CITY CLERK
The foregoing Resolution ________ was passed and adopted by the Tracy City Council on the 5th day of April 2022, by the following vote:

AYES:

NOES:

COUNCIL MEMBERS

COUNCIL MEMBERS
April 5, 2022
AGENDA ITEM 3.D

REQUEST

PUBLIC HEARING TO CONSIDER A TIME EXTENSION OF THE DEVELOPMENT

REVIEW PERMIT FOR THE TRACY ASSISTED LIVING AND MEMORY CARE FACILITY (D19-0019) LOCATED ON APPROXIMATELY 2.73 ACRES AT THE NORTHWEST CORNER OF CORRAL HOLLOW ROAD AND ALEGRE DRIVE (2050 W. GRANT LINE ROAD) – THE APPLICANT IS RACHEL MARQUIZ, MEDCORE, LLC, FOR TRACY ASSISTED LIVING, LLC; APPLICATION NUMBER EXT21-0003

EXECUTIVE SUMMARY
On Dece
mber 3, 2019, the City Council approved the Tracy Assisted Living and Memory Care Facility Development Review Permit. Prior to the two-year expiration of the permit, the applicant submitted a request to extend the life of the permit by an additional three years. City staff and the Planning Commission recommend that the City Council grant the three-year time extension request.

DISCUSSION
Background
The Tracy Assisted Living and Memory Care Facility Development Review Permit was approved by the City Council on December 3, 2019. In accordance with Tracy Municipal Code Section 10.08.3980, a Development Review Permit lapses after two years unless a building permit is issued or the property owner applies for an extension of the permit.

A building
permit has not yet been issued for the facility and prior to the permit’s expir
ation, the owner submitted a time extension request (Attachment A).

The 2019 project approval also included an amendment to the Residential Areas Specific Plan, to allow de pendent living facilities. That Plan Amendment is a permanent change, not subject to time expiration.

Status of the Project
Following the initial Development Review Permit approval, the project and property ownership changed in 2021. The new owner, Tracy Assisted Living, LLC, critically evaluated the approved project and proposed some changes to the building floor plans and minor revisions to the building exterior. These minor revisions are illu strated in Attachments C through F.

Designing these revisions, of course, took time and a building permit application for the project was submitted in December 2021. The construction documents are currently being reviewed by the City and the owner has initiated the process to obtain construction bids for the project.

Consequently, at this point, this sequence of events, combined with the City’s review time of the construction documents, will result in building permit issuance after the two- Agenda Item 3.D
April 5, 2022

year
life of the Development Review Permit. Therefore, the owner submitted the request for the time extension.

Although
the owner intends to begin construction within the next couple months, the request is for a three-year extension, just in case there are unforeseen circumstances that might affect construction timing.

Project Description
The project i
s to construct a 101-unit assisted living and memory care facility on the vacant, 2.73-acre site, at the northwest corner of Corral Hollow Road and Alegre Drive.

The original approval was for 100 units. Five of the units contain two bedrooms and the remaining 96 units are one-bedroom units. Attachment B identifies the location of the proposed project. The site is located on the rear (southern) parcel in the Grant Line Center (Chili’s/Western Dental Care) commercial center.

Attac
hments C through F include the project’s previously approved and proposed site plans, floor plans, exterior building elevations, and color board. Attachment G is a color rendering of the front (north side) of the building.

The proposed
building contains three floors, with a total of 91,997 square feet. The floor plans, Attachment D, show that the second floor contains less area than the first floor, and the third floor contains significantly less area than the second floor. Due to the second and third floor setback from the first floor, on the south side of the building, the result is a building that appears to be two and three stories from the north side and appears to be one and two stories from the south side. This creates a considerably less visual impact on the adjacent residential neighborhood to the south than a building that is two or three stories over its entire footprint.

Care fa
cilities, such as the one proposed, have limited parking demands, as most of the parking is used by employees or visitors. Accordingly, City standards require only one, off-street parking space per three beds. Based on this standard, the 106-bed facility would require 35 parking spaces. This project exceeds that standard by providing 59 spaces.

The exter
ior building elevations and color rendering are depicted in Attachments E and G, respectively. Together with the site plan (Attachment C) and the floor plans (Attachment D), they illustrate the building’s significant “movement” (horizontal relief) as one advances around the perimeter of the building.

The west
end of the building includes an open courtyard, bench seating, stone garden with pilasters and accent planter pots, a dining terrace, ornamental landscaping, and other amenities. The east half of the building is designed to surround an outdoor courtyard containing flowering accent trees, decorative pavers and artificial turf, a raised planter surrounding a large focal point tree, and bench and lounge seating. The south side of the building contains a dining room, seating, and landscaping.

The proposed
building is the same architectural character, scale, and general footprint of the building approved in 2019. The architecture includes significant interest and variety to create a positive addition to this site, and successful transition between the active Agenda Item 3.D
April 5, 2022

area o
f this commercial center (to the north) and the adjacent residential neighborhood (to the south).

All
of the recommended Conditions of Approval are the same as the project’s previous approval in 2019 except for Condition Numbers B.20 and B.21, which are proposed to be added. These new requirements are added to incorporate the City’s current policy to impose assessments (“special taxes” through a Community Facilities District) to finance maintenance costs for certain public improvements and services.

Land Use Compatibility
The projec
t site plan is well integrated with the circulation and parking plan of the existing commercial center. Furthermore, the one- and two-story portions of the building facing south toward Alegre Drive are respectful of the scale of the single-family homes on the south side of Alegre Drive.

Recomm
ended Condition of Approval B.16 (Exhibit 1 to the Resolution, Attachment H) requires the existing eight-foot-tall masonry wall adjacent to the project’s south boundary, along the north side of Alegre Drive, to be reduced in height to approximately four feet. The reason for this recommendation is related, primarily, to the appearance of Alegre Drive and the project site, and also of the view from the first floor windows of the new facility. The eight-foot-tall, flat, masonry wall offers limited opportunity for aesthetic appeal. The proposed building, by contrast, will contain windows, wood siding, stucco with accent score lines, and three colors. The building will be located approximately 25 to 35 feet north of the Alegre Drive curb. This space will be occupied by trees, shrubs, ground cover, and a portion will contain a new walkway. City staff recommends this condition because lowering the height of the wall will result in a more attractive view of the building and landscaping than the flat masonry wall.

The wall
was required in the early 1990s when the residential subdivision was approved because the expectation, at the time, was that a grocery store/drug store shopping center would be built on the commercial side of the wall, and the wall would help mitigate noise and other impacts associated with deliveries, roll-up doors, and trash compactors of the shopping center. With the proposed assisted living facility, a wall will not be necessary to mitigate noise, light, or glare.

Planning Commission Consideration
The Planning
Commission considered this proposal during their regular meeting on March 9, 2022. The applicant spoke in favor of the time extension request and was the only testimony submitted. Following the public hearing and discussion, by a vote of five to zero, the Planning Commission recommended approval of the three-year, time extension request.

CEQA Documentation
The projec
t is an infill development, consistent with the City’s General Plan and zoning, on a site of less than five acres, substantially surrounded by urban uses, has no value as habitat for threatened or endangered species, and will not result in significant effects on Agenda Item 3.D
April 5, 2022

Cit
y utilities or services. Therefore, the project is categorically exempt from CEQA review in accordance with Guidelines Section 15332.

STRATEGIC PLAN
This agenda ite
m is a routine operational matter that does not relate to the Council’s Strategic Plans.

FISCAL IMPACT
This is
a routine development application, requesting no direct expenditure of funds.

The applicant paid the normal, flat rate application processing fee of $545.00 when they submitted the request for a permit time extension. City staff time to process the application was paid through the normal, Development Services Department budget.

RECOMMENDATION
Staff and
the Planning Commission recommend that the City Council approve a three- year extension of the Tracy Assisted Living and Memory Care Facility Development Review Permit, Application Number EXT21-0003, to December 3, 2024.

Prepared
by: Alan Bell, Senior Planner
Reviewe
d by: Bill Dean, Interim Development Services Director
Karin Schnaider, Finance Director
Midori Lichtwardt, Assistant City Manager
Approved
by: Michael Rogers, City Manager

ATTACHMENTS
Attac
hment A – Property Owner Time Extension Request
Attachment B – Project Vicinity
Attachment C – Previously Approved and Proposed Site Plans (two pages) Attachment D – Previously Approved and Proposed Floor Plans (six pages) Attachment E – Previously Approved and Proposed Exterior Elevations (six pages) Attachment F – Previously Approved and Proposed Color Boards Attachment G – Color Rendering of Building Front (north side) EXT21-0003
Attachment A
Restaurant
Grant Line Road
Corral Hollow Road
Grant Line Road
Corral Hollow Road
Project Location
Attachment B
LOT'i5
(32 MAPS 52)
"'l
• .-IPA

IRWIN PARTNERS
;,- A R C H I T E C T S i
245 Fischer Avenuo, Suite B-2 Cosla Me:in CA 92626
(714)5572446 www.lpaoc.com

ARCHITECTURE PLANNING CONSUL TING
! ----------------
ALLEGE. DRIVE
Tracy Assisted Living and Memory Care
Summit Senior Living, LLC
Corral Hollow Rd & Alegre Dr Tracy CA 95376

PROPOSED

MEMORY CARE
BLDG

AERIAL MAP
Attachment C
I I .A. Enlarged Site Plan
<1Nl>
SCALE:1" •20'
v

ENLARGED SITE PLAN
A2
PROJECT NO: 19000
PLOT DATE: B/20/2019
19000 Tracy SD.pin
I'
I
Exp.6-30-2022
No. 33142

FARHAD IRANITALAB
LIVIC
IGNE

LANOISSEFORPDERE
NIA
FOR

F CALIO
STATE

TSIGER REEN
245 Fischer Avenue , Suite B -2 Costa Mesa CA 92626
(714) 557 2448 www. ipaoc.com

ARCHITECTURE PLANNING CONSULTING
Tracy Assisted Living and Memory Care
Tracy Assisted Living, LLC
2050 W. Corral Hollow Rd Tracy CA 95377

FIRST FLOOR PLAN - ORIGINAL APPROVAL
A1.1
PROJECT NO: 19000.00
PLOT DATE: 2/22/2022
19000 Tracy CD
245 Fischer Avenue , Suite B -2 Costa Mesa CA 92626
(714) 557 2448 www .ipaoc.com

ARCHITECTURE PLANNING CONSULTING
Tracy Assisted Living and Memory Care
Summit Senior Living, LLC
Corral Hollow Rd & Alegre Dr Tracy CA 95376

FIRST FLOOR PLAN
A3
PROJECT NO: 19000
PLOT DATE: 8/20/2019
19000 Tracy SD.pln
REF
REF
REF
REF
REF
REF
REF
REF
REF
REF
REF
REF
REF
REF
REF
REF
REF
REF
REF
REF
W/D
REF
REFREF
1 2
357911131517192123252729313335373941434547495152
468101214161820222426283032343638404244464850
53 54 55 56 57 58 59
01 A8
01 A9
01 A7
02 A9
01 A10
03 A10
05 A10 01
A11
04 A11
05 A12
02 A12
04 A12
01 A12
02 A11
03 A11
17'-11 1/2"
15'-8 1/2"
15'-5"
17'-5 1/2"
15'-6"
16'-6"
22'-4"
45'-8"
42'-5"
25'-5 1/2"
64'-9 1/2"
29'-4"
31'-9 1/2"
45'-2 1/2"
20'-4 1/2"
45'-8"
39'-4 1/2"
108'-7"
112'-1 1/2"
64'-2 1/2"
25'-4"
19'-10 1/2"
01 A13
01 A13
02 A13
02 A13
01 A15
01 A15
01 A14
01 A14
15' SETBACK
15' SETBACK
15' SETBACK 15' SETBACK

MONUMENT SIGN
Loggia
REF

FREEZER
DRY

STORAGECHEF

SCULLERY
Trash

CORRAL HOLLOW ROAD
(PUBLIC) (R/W VARIES)

ALLEGE DRIVE
LOT 15
(32 MAPS 52)
EXIST.

HOUSE
CONC. DWY

PARCEL ONE
AREA = 119,136 SQ.FT.

OR 2.73 ACRES±
N89°42'49"W 226.33'
N44°41'55"E

23.40'
N01
°18
'37
"W
161
.56
'
S89°43'39"E 294.94'
N89°43'38"W 61.05'
Dining +
Country
Kitchen
1,242 SF
Office
96 SF
Entry Lobby
332 SF
Quiet
288 SF
0 OCC
Elev Eq
67 SFElev 2
Dining
2,129 SF
Kitchen
1,186 SF
Stair 3
Corr
Corr
Staff
280 SF
O
98 SF Mktg
150 SF
Work
165 SF
Exc Dir
159 SF
Dsc
111 SF
RR
Bistro
894 SF
Lounge
372 SF
Meds
102 SF
Stair 1
Rec
99 SF
Library/Computer
953 SF Card
484 SF
Elev 1
RR
RR
AL-1a
562 SF
AL-1a
562 SF
AL-1a
562 SF
AL-1a
562 SF
AL-1a
562 SF
AL-1a
562 SF
AL-0a
392 SF
AL-0a
392 SF
AL-0a
392 SF AL-1a
562 SF
AL-1a
562 SF
AL-1a
562 SF
AL-1a
562 SF
AL-1a
562 SF
AL-1a
562 SF
AL-1a
562 SF
AL-1a
562 SF
AL-1a
562 SF
AL-1a
562 SF
AL-1a
562 SF
AL-2a
967 SF
MC-1a
384 SF
MC-1a
384 SF
MC-1a
384 SF
MC-1a
384 SF
MC-1a
384 SF MC-1a
384 SF
MC-1a
384 SF
MC-1a
384 SF
MC-1a
384 SF
MC-1a
384 SF
Chart
106 SF
AL-0b
414 SF
AL-0b
414 SF
Stair 4
Stair 2
Stair 5
0 OCC
Fire Riser
111 SF
MC-1b
409 SF
MC-1b
409 SF
MC-1b
409 SF
MC-1b
409 SF
MC-1b
409 SF
MC-1b
409 SF
MC-1b
409 SF
MC-1b
409 SF
MC-1b
409 SF
MC-1b
409 SF
Mech
169 SF
RR
RRRR
Electrical
200 SF Boiler
212 SF

SERVICE
MC-1a
384 SF
MC-1c
418 SF
MC-1a
384 SF
MC-1d
457 SF
RR
RR
Mail
36 SF
SCALE: 1/16" = 1'-0"
First Floor Plan
Attachment D
245 Fischer Avenue , Suite B -2 Costa Mesa CA 92626
(714) 557 2448 www.ipaoc.com

ARCHITECTURE PLANNING CONSULTING
Tracy Assisted Living and Memory Care
Tracy Assisted Living, LLC
2050 W. Corral Hollow Rd Tracy CA 95377

FIRST FLOOR PLAN - PROPOSED
A1.2
PROJECT NO: 19000.00
PLOT DATE: 2/22/2022
19000 Tracy CD
2468101214161820222426283032343638404244464850
53 54 55 56 57 58 59
CD
W W
CD
W
CD
REF
REFREF
REF
REF
REF
REF
REF
REF
REF
REF
REF
REF
REF
REF
REF
REF
REF
REF
REF
REF
REF
REF
254'-9" 154'-9"
140'-6" 34'-9" 79'-6" 61'-9" 47'-9" 45'-3"
11'-0" 45'-9" 15'-0" 23'-0" 23'-0" 22'-9" 7'-9" 27'-0" 22'-0" 10'-9" 46'-9" 27'-0" 7'-9"
27'-0"
124'-3" 45'-3"
27'-0" 7'-9" 54'-9" 7'-9" 27'-0" 2'-0"
254'-9" 154'-9"
6'-6" 134'-0" 34'-9" 79'-6" 61'-9" 47'-9" 45'-3"
42'-3" 23'-0" 23'-0" 23'-0" 22'-9" 7'-9" 27'-0" 19'-9" 40'-0" 19'-9" 27'-0" 7'-9" 27'-0" 7'-9"
169'-6"
63'-0" 43'-9" 62'-9"
1'-9"
27'-0"
7'-3"
27'-0"
1'-6" 1'-6"
27'-0"
7'-3"
27'-0"
1'-6"
11'-0"
7'-3"
27'-0"
7'-6" 25'-0" 7'-6"
11'-0" 7'-3" 27'-0"
3'-0"
5'-0"
15' SETBACK
15' SETBACK

MONUMENT SIGN
(MATCH EXIST ON
PARCEL 1)
1 20 27
2 9 11 23
4 6 7 8 10 12 17
1 20 27
5 6 7 8
9 11
10 15 21 22
23 25 26
T
A
G
M
S
C
D
N
Q
A
F
T
J
K
P
R
C
D
P
S
J
K
24 24
3 13
21 22 25 26
1614
D W
B B
H
L
E
1 A5.1
1 A5.3
2 A5.3
1 A5.2
C

EV EVEV

EV EVEV EV
Transformer
E.G.

Trash
MED
REF
DW
REF
REF
FEX
FEX
FEX
FER
FER
FER
FEX
FEX
FER
FEX
FEX
FEX
FEX
FEX
FEX
MC Foyer
Ctr'y Kitchen
AL-0A
AL-1A
AL-1A
AL-1A
MC-1A MC-1A
MC-1A
MC-1A
MC-1A MC-1A
MC-1AMC-1AMC-1AMC-1A MC-1A
MC-1A
MC-1A MC-1A1MC-1A1 MC-1A1MC-1A1
MC-1A1MC-1A1MC-1A1MC-1A1
MC-1A1
MC-1A1
AL-0A1
AL-0A1
AL-0A1
AL-0A1
MC-1A2
MC-1B
AL-2A
AL-1A1 AL-1A1
AL-1A1 AL-1A1AL-1A1
AL-1A1AL-1A1AL-1A1AL-1A1
AL-1A1AL-1A1AL-1A1AL-1A1
AL-1A2
MC Lobby
AL DiningStair 3
Office
Mktg
WorkDiscovery
Exec. dir.

Toilet
Bistro/Bar
Lobby (S)
Chart
Stair 1
Recp't
Nurse
Stair 4
Stair 2
Stair 5
Maint
Toilet
Electrical
Elect
R Lndry
Corridor
Staff Toilet
IDF 1.2
Corridor
Lobby (E)
Maintenance
Library/Activity
Corridor
Corr Corridor
Corridor
Corridor
Corridor
CorridorCorridor
Corridor
Staff
IDF 1.1
Hsp'k
Laundry
Lobby (N)
Entry
Corridor
Beauty
Office
Kitchen
Boiler
Hsp'k
Toilet
MC Foyer
Activity Dir
Storage
StorageMeds
Elect
Fire Riser
Bar
Corridor
Corridor
Mech
Mech
Mech
MechMech
Corridor
Storage
Corridor
Laundry
Toilet
Toilet
Elev 1
Mail
Elev 2

DELIVERY AREA
245 Fischer Avenue , Suite B -2 Costa Mesa CA 92626
(714) 557 2448 www.ipaoc.com

ARCHITECTURE PLANNING CONSULTING
Tracy Assisted Living and Memory Care
Tracy Assisted Living, LLC
2050 W. Corral Hollow Rd Tracy CA 95377

SECOND FLOOR PLANS - ORIGINAL APPROVAL
A2.1
PROJECT NO: 19000.00
PLOT DATE: 2/22/2022
19000 Tracy CD
245 Fischer Avenue , Suite B -2 Costa Mesa CA 92626
(714) 557 2448 www.ipaoc.com

ARCHITECTURE PLANNING CONSULTING
Tracy Assisted Living and Memory Care
Summit Senior Living, LLC
Corral Hollow Rd & Alegre Dr Tracy CA 95376

SECOND FLOOR PLAN
A4
PROJECT NO: 19000
PLOT DATE: 8/20/2019
19000 Tracy SD.pln
REFREF
REF
REF
REF
REF
REF
REF
REF
REF
REF
REF
REF
REF
REF
REF
REF
REF
REF
REF
REF
REF
W/D
REF
REF
REF
REF
REF
REF
REF
REF
REF
REF
REF
REF
REF
REF
REF
REF
REF
REF
01 A8
01 A9
01 A7
02 A9
01 A10
03 A10
05 A10 01
A11
04 A11
05 A12
02 A12
04 A12
01 A12
02 A11
03 A11
01 A13
01 A13
02 A13
02 A13
01 A15
01 A15
01 A14
01 A14
Skylight
Kitchen
Mechanical
Roof/Mechanical
Well
Fire
Riser
Elev 2Elev 1
Roof/Mechanical
Well
Stair 3
Arts & Crafts
458 SF
Stair 1
Corr
AL-0a
392 SF
AL-0a
392 SF
AL-1a
562 SF
AL-1a
562 SF
AL-1a
562 SF
AL-1a
562 SF
AL-1a
562 SF
AL-1a
562 SF
AL-0a
392 SF
AL-0a
392 SF
AL-1a
562 SF
AL-1a
562 SF
AL-1a
562 SF
AL-1a
562 SF
AL-1a
562 SF
AL-0a
392 SF AL-1a
562 SF
AL-1a
562 SF
AL-1a
562 SF
AL-1a
562 SF
AL-1a
562 SF
AL-1a
562 SF
AL-2a
967 SF
AL-1a
562 SF
AL-1a
562 SF
AL-1b
806 SF
Theater
512 SF
Day Spa
537 SF
Stair 2
Stair 4Exercise
520 SF AL-1c
529 SF
AL-1c
529 SF
AL-1c
529 SF
AL-1c
529 SF
AL-1c
529 SF
AL-1c
529 SF
AL-1c
529 SF
AL-1c
529 SF
AL-0c
438 SF
AL-0c
438 SF
Jan
67 SF
Stair 5
Storage
125 SF
Jan
206 SF
HK
187 SF
AL-1c
529 SF
AL-0c
438 SF
AL-1c
529 SF
AL-2b
1,025 SF
SCALE: 1/16" = 1'-0"01
Second Floor Plan
245 Fischer Avenue , Suite B -2 Costa Mesa CA 92626
(714) 557 2448 www. ipaoc.com

ARCHITECTURE PLANNING CONSULTING
Tracy Assisted Living and Memory Care
Tracy Assisted Living, LLC
2050 W. Corral Hollow Rd Tracy CA 95377

SECOND FLOOR PLAN - PROPOSED
A2.2
PROJECT NO: 19000.00
PLOT DATE: 2/22/2022
19000 Tracy CD
CDCDWW
REFREF
REF
REF
REF
REF
REF
REF
REF
REF
REF
REF
REF
REF
REF
REF
REF
REF
REF
REF
REF
REF
REF
REF
REF
REF
REF
REF
REF
REF
REF
REF
REF
REF
REF
REF
REF
REF
REF
REF
W/D
254'-9" 154'-9"
140'-6" 34'-9" 79'-6" 61'-9" 47'-9" 45'-3"
11'-0" 45'-9" 15'-0" 23'-0" 23'-0" 22'-9" 7'-9" 27'-0" 22'-0" 10'-9" 46'-9" 27'-0" 7'-9"
27'-0"
124'-3" 45'-3"
27'-0" 7'-9" 54'-9" 7'-9" 27'-0" 2'-0"
254'-9" 154'-9"
6'-6" 134'-0" 34'-9" 79'-6" 61'-9" 47'-9" 45'-3"
42'-3" 23'-0" 23'-0" 23'-0" 22'-9" 7'-9" 27'-0" 19'-9" 40'-0" 19'-9" 27'-0" 7'-9" 27'-0" 7'-9"
169'-6"
63'-0" 43'-9" 62'-9"
1'-9"
27'-0"
7'-3"
27'-0"
1'-6" 1'-6"
27'-0"
7'-3"
27'-0"
1'-6"
11'-0"
7'-3"
27'-0"
7'-6" 25'-0" 7'-6"
11'-0" 7'-3" 27'-0"
4' 9'
Roof
o/ Kitchen
(FLAT)
Open to Below
Roof
o/ MC Units
(FLAT)
Roof
o/ MC Units
(FLAT)
1 20 27
2 9 11 23
4 6 7 8 10 12 17
1 20 27
5 6 7 8
9 11
10 15 21 22
23 25 26
T
A
G
M
S
B
C
N
Q
A
F
T
J
K
P
R
B
C
P
S
J
K
24 24
3 13
21 22 25 26
1614
MED
REF
1 A5.1
1 A5.3
2 A5.3
1 A5.2
D D
H
L
E
W
W / D
FD
EF-2
(92 #)
12 x 12
EF-1
(92 #)
12 x 14
MAU
(911 #)
16 x 19
EF-3
(63 #)
10 x 10
HOOD # 1
(434 #)
HOOD # 2
(739 #)
HOOD # 3
(135 #)
RA-4
FER
FER
FEX
FER

FER FER FER
FER
FEX
AL-1C
AL-0A
AL-0A
AL-0A
AL-1A AL-1A AL-1A
AL-1A AL-1A AL-1A
AL-1A AL-1A AL-1A AL-1AAL-1A
AL-1A AL-1A AL-1A AL-1A
AL-1A
AL-1A
AL-1A
AL-1D
AL-0A2
AL-0A2
AL-0A2
AL-2B
AL-1B AL-1B AL-1B AL-1B
AL-1B
AL-1B
AL-1B
AL-1B
AL-2A AL-1C1
AL-1B1
AL-2C
AL-1B2
Stair 3
Stair 1
Media Beauty
Stair 2
Stair 4
Exercise
Stair 5
Hsp'k
R Lndry
Elect
Toilet
Linen
LinenActivity Dir
Corridor
Corridor
Corridor Corridor
Corridor
Corridor
Corridor
Meds
Storage / Mech Storage / Mech
Hsp'k
Linen
Arts & Crafts
Storage
Chart
IDF
Storage
Storage
Corridor
Corridor
Elev 1
Elev 2
245 Fischer Avenue , Suite B -2 Costa Mesa CA 92626
(714) 557 2448 www. ipaoc.com

ARCHITECTURE PLANNING CONSULTING
Tracy Assisted Living and Memory Care
Tracy Assisted Living, LLC
2050 W. Corral Hollow Rd Tracy CA 95377

THIRD FLOOR PLAN - ORIGINAL APPROVAL
A3.1
PROJECT NO: 19000.00
PLOT DATE: 2/22/2022
19000 Tracy CD
245 Fischer Avenue , Suite B -2 Costa Mesa CA 92626
(714) 557 2448 www .ipaoc.com

ARCHITECTURE PLANNING CONSULTING
Tracy Assisted Living and Memory Care
Summit Senior Living, LLC
Corral Hollow Rd & Alegre Dr Tracy CA 95376

THIRD FLOOR PLAN
A5
PROJECT NO: 19000
PLOT DATE: 8/20/2019
19000 Tracy SD.pln
REF
REF
REFREF
REF
REF
REF
REF
REF
REF
REF
REF
REF
01 A8
01 A9
01 A7
02 A9
01 A10
03 A10
05 A10 01
A11
04 A11
05 A12
02 A12
04 A12
01 A12
02 A11
03 A11
01 A13
01 A13
02 A13
02 A13
01 A15
01 A15
01 A14
01 A14
Fire
Riser
Elev 2Elev 1
Roof/Mechanical
Well
Roof/Mechanical
Well
Roof/Mechanical
Well
Roof/Mechanical
Well
Stair 2
Stair 1
Corr
AL-1a
562 SF
AL-1a
562 SF
AL-0a
392 SF
AL-0a
392 SF
AL-1a
562 SF
AL-1a
562 SF
AL-1a
562 SF
AL-1a
562 SF
AL-1a
562 SF
AL-1a
562 SF
AL-1a
562 SF
AL-1a
562 SF
AL-1b
806 SF
Jan
67 SF
Wine Lounge
586 SF
SCALE: 1/16" = 1'-0"01
Third Floor Plan
245 Fischer Avenue , Suite B -2 Costa Mesa CA 92626
(714) 557 2448 www. ipaoc.com

ARCHITECTURE PLANNING CONSULTING
Tracy Assisted Living and Memory Care
Tracy Assisted Living, LLC
2050 W. Corral Hollow Rd Tracy CA 95377

THIRD FLOOR PLAN - PROPOSED
A3.2
PROJECT NO: 19000.00
PLOT DATE: 2/22/2022
19000 Tracy CD

CDW CDW
REFREF
REF
REF
REF
REF
REF
REF
REF
REF
REF
REF
REF
169'-6"
63'-0" 43'-9" 62'-9"
1'-9"
27'-0"
7'-3"
27'-0"
1'-6" 1'-6"
27'-0"
7'-3"
27'-0"
1'-6"
254'-9" 154'-9"
140'-6" 34'-9" 79'-6" 61'-9" 47'-9" 45'-3"
11'-0" 45'-9" 15'-0" 23'-0" 23'-0" 22'-9" 7'-9" 27'-0" 22'-0" 10'-9" 46'-9" 27'-0" 7'-9"
27'-0"
124'-3" 45'-3"
27'-0" 7'-9" 54'-9" 7'-9" 27'-0" 2'-0"
254'-9" 154'-9"
6'-6" 134'-0" 34'-9" 79'-6" 61'-9" 47'-9" 45'-3"
42'-3" 23'-0" 23'-0" 23'-0" 22'-9" 7'-9" 27'-0" 19'-9" 40'-0" 19'-9" 27'-0" 7'-9" 27'-0" 7'-9"
11'-0"
7'-3"
27'-0"
7'-6" 25'-0" 7'-6"
11'-0" 7'-3" 27'-0"

MATCH LINE
Roof/Mechanical
Well
Roof/Mechanical
Well
Roof/Mechanical
Well
Roof/Mechanical
Well
1 20 27
2 9 11 23
4 6 7 8 10
1 20 27
5 6 7 8
9 11
10 15
23 T
A
G
M
S
B
D
N
Q
A
F
T
J
K
P
B
D
P
S
J
K
3 13 21 22 25 26
21 22 25 26
24 24
12 17
1614
ELEV
1 (2,500 #)
ELEV
2 (2,500 #)
SF3.1
1 A5.1
1 A5.3
2 A5.3
1 A5.2
C C
H
L
R
E
W
W / D
FD
W
W / D
FDW
W / D
FD
W
W / D
FD
W
W / D
FD
W
W / D
FDW
W / D
FD
W
W / D
FD
W
W / D
FD
W
W / D
FD
W
W / D
FD
DW
REF
underMICROWAVE
abv
RA-3
RA-2
FER
FER
FER
FER
AL-1C
AL-0A
AL-0A
AL-1A
AL-1A AL-1A AL-1A
AL-1A AL-1A AL-1A
AL-1D
AL-1B
AL-2C
Stair 2
Stair 1
Foyer (AL)
Elect
R Lndry
Elev Equip
Corridor
CorridorCorridor
Maintenance
Hsp'k
Linen
Exterior Deck
IDF 3.2
IDF 3.1
Toilet
F Radio
Corridor
Elev 1
Elev 2
245 Fischer Avenue , Suite B -2 Costa Mesa CA 92626
(714) 557 2448 www. ipaoc.com

ARCHITECTURE PLANNING CONSULTING
Tracy Assisted Living and Memory Care
Tracy Assisted Living, LLC
2050 W. Corral Hollow Rd Tracy CA 95377
Elevations - ORIGINAL APPROVAL
A5.1
PROJECT NO: 19000.00
PLOT DATE: 2/22/2022
19000 Tracy CD
245 Fischer Avenue , Suite B -2 Costa Mesa CA 92626
(714) 557 2448 www.ipaoc.com

ARCHITECTURE PLANNING CONSULTING
Tracy Assisted Living and Memory Care
Summit Senior Living, LLC
Corral Hollow Rd & Alegre Dr Tracy CA 95376

EXTERIOR ELEVATIONS
A7
PROJECT NO: 19000
PLOT DATE: 8/20/2019
19000 Tracy SD.pln
±0"
First Floor
+12'
Second Floor
+24'
Third Floor
+35'
Roof
42'-0"
12'-0" 12'-0" 11'-0" 7'-0"
21'-0"
38'-6"
26'-2"
DE6285 LINDEN SPEAR

WOOD SIDING
DEC760 DESERT GRAY
STUCCO
DE6285 LINDEN SPEAR

WOOD SIDING
MANTECA EXTERIOR LAMP DET423 RED CRAFT

WOOD SIDING
DEC760 DESERT GRAY
STUCCO
DEW380 WHITE
DET423 RED CRAFT
WOOD SIDING DE6077 DEEP BROWN
DE6077 DEEP BROWNMATCHLINE
±0"
First Floor
+12'
Second Floor
+24'
Third Floor
+35'
Roof
26'-6"
2'-6"
28'-0"
DEC760 DESERT GRAY
STUCCO
DE6285 LINDEN SPEAR

WOOD SIDING
DET423 RED CRAFT
WOOD SIDING DEW380 WHITE
DEC760 DESERT GRAY
STUCCO

MANTECA EXTERIOR LAMP
DEW380 WHITE DET423 RED CRAFT

WOOD SIDING
DE6077 DEEP BROWN

MATCHLINE
±0"
First Floor
±0"
First Floor
+12'
Second Floor
+12'
Second Floor
+24'
Third Floor
+24'
Third Floor
+35'
Roof
+35'
Roof
42'-0"
12'-0" 12'-0" 11'-0" 7'-0"
21'-0"
26'-6"
2'-6"
28'-0"
38'-6"
26'-2"
DEC760 DESERT GRAY
STUCCO
DE6285 LINDEN SPEAR

WOOD SIDING
DET423 RED CRAFT
WOOD SIDING DEW380 WHITE
DEC760 DESERT GRAY
STUCCO

MANTECA EXTERIOR LAMP
DEW380 WHITE
DE6285 LINDEN SPEAR

WOOD SIDING
DEC760 DESERT GRAY
STUCCO
DE6285 LINDEN SPEAR

WOOD SIDING
MANTECA EXTERIOR LAMP DET423 RED CRAFT

WOOD SIDING
DEC760 DESERT GRAY
STUCCO
DEW380 WHITE
DET423 RED CRAFT

WOOD SIDING
DET423 RED CRAFT

WOOD SIDING
DE6077 DEEP BROWN
DE6077 DEEP BROWN
DE6077 DEEP BROWNMATCHLINE
SCALE: 1/8" = 1'-0"01
North Elevation
SCALE: 1/8" = 1'-0"02
North Elevation
SCALE: 1/16" = 1'-0"02
North Elevation-Overall
Attachment E
245 Fischer Avenue , Suite B -2 Costa Mesa CA 92626
(714) 557 2448 www. ipaoc.com

ARCHITECTURE PLANNING CONSULTING
Tracy Assisted Living and Memory Care
Tracy Assisted Living, LLC
2050 W. Corral Hollow Rd Tracy CA 95377
Elevations - PROPOSED
A5.2
PROJECT NO: 19000.00
PLOT DATE: 2/22/2022
19000 Tracy CD
245 Fischer Avenue , Suite B -2 Costa Mesa CA 92626
(714) 557 2448 www.ipaoc.com

ARCHITECTURE PLANNING CONSULTING
Tracy Assisted Living and Memory Care
Summit Senior Living, LLC
Corral Hollow Rd & Alegre Dr Tracy CA 95376

EXTERIOR ELEVATIONS
A7
PROJECT NO: 19000
PLOT DATE: 8/20/2019
19000 Tracy SD.pln
±0"
First Floor
+12'
Second Floor
+24'
Third Floor
+35'
Roof
42'-0"
12'-0" 12'-0" 11'-0" 7'-0"
21'-0"
38'-6"
26'-2"
DE6285 LINDEN SPEAR

WOOD SIDING
DEC760 DESERT GRAY
STUCCO
DE6285 LINDEN SPEAR

WOOD SIDING
MANTECA EXTERIOR LAMP DET423 RED CRAFT

WOOD SIDING
DEC760 DESERT GRAY
STUCCO
DEW380 WHITE
DET423 RED CRAFT
WOOD SIDING DE6077 DEEP BROWN
DE6077 DEEP BROWNMATCHLINE
±0"
First Floor
+12'
Second Floor
+24'
Third Floor
+35'
Roof
26'-6"
2'-6"
28'-0"
DEC760 DESERT GRAY
STUCCO
DE6285 LINDEN SPEAR

WOOD SIDING
DET423 RED CRAFT
WOOD SIDING DEW380 WHITE
DEC760 DESERT GRAY
STUCCO

MANTECA EXTERIOR LAMP
DEW380 WHITE DET423 RED CRAFT

WOOD SIDING
DE6077 DEEP BROWN

MATCHLINE
±0"
First Floor
±0"
First Floor
+12'
Second Floor
+12'
Second Floor
+24'
Third Floor
+24'
Third Floor
+35'
Roof
+35'
Roof
42'-0"
12'-0" 12'-0" 11'-0" 7'-0"
21'-0"
26'-6"
2'-6"
28'-0"
38'-6"
26'-2"
DEC760 DESERT GRAY
STUCCO
DE6285 LINDEN SPEAR

WOOD SIDING
DET423 RED CRAFT
WOOD SIDING DEW380 WHITE
DEC760 DESERT GRAY
STUCCO

MANTECA EXTERIOR LAMP
DEW380 WHITE
DE6285 LINDEN SPEAR

WOOD SIDING
DEC760 DESERT GRAY
STUCCO
DE6285 LINDEN SPEAR

WOOD SIDING
MANTECA EXTERIOR LAMP DET423 RED CRAFT

WOOD SIDING
DEC760 DESERT GRAY
STUCCO
DEW380 WHITE
DET423 RED CRAFT

WOOD SIDING
DET423 RED CRAFT

WOOD SIDING
DE6077 DEEP BROWN
DE6077 DEEP BROWN
DE6077 DEEP BROWNMATCHLINE
SCALE: 1/8" = 1'-0"01
North Elevation
SCALE: 1/8" = 1'-0"02
North Elevation
SCALE: 1/16" = 1'-0"02
North Elevation-Overall
±0"
First Floor
+12'-6"
Second Floor
+23'-6"
Third Floor

MATCHLINE
±0"
First Floor
±0"
First Floor
+12'-6"
Second Floor
+12'-6"
Second Floor
+23'-6"
Third Floor
+23'-6"
Third Floor

MATCHLINE
±0"
First Floor
+12'-6"
Second Floor
+23'-6"
Third Floor

MATCHLINE
245 Fischer Avenue , Suite B -2 Costa Mesa CA 92626
(714) 557 2448 www. ipaoc.com

ARCHITECTURE PLANNING CONSULTING
Tracy Assisted Living and Memory Care
Tracy Assisted Living, LLC
2050 W. Corral Hollow Rd Tracy CA 95377
Elevations - ORIGINAL APPROVAL
A6.1
PROJECT NO: 19000.00
PLOT DATE: 2/22/2022
19000 Tracy CD
245 Fischer Avenue , Suite B -2 Costa Mesa CA 92626
(714) 557 2448 www.ipaoc.com

ARCHITECTURE PLANNING CONSULTING
Tracy Assisted Living and Memory Care
Summit Senior Living, LLC
Corral Hollow Rd & Alegre Dr Tracy CA 95376

EXTERIOR ELEVATIONS
A8
PROJECT NO: 19000
PLOT DATE: 8/20/2019
19000 Tracy SD.pln
±0"
First Floor
+12'
Second Floor
+24'
Third Floor
+35'
Roof
12'-0" 11'-0"
29'-0"
22'-6"
38'-6 1/2"
DEW380 WHITE DE5077 DEEP BROWN MANTECA EXTERIOR LAMP
DET423 RED CRAFT
WOOD SIDING DEW380 WHITE
DE6285 LINDEN SPEAR

WOOD SIDING
DEC760 DESERT GRAY
STUCCO
DET423 RED CRAFT

WOOD SIDING
DE6285 LINDEN SPEAR

WOOD SIDING

MATCHLINE
±0"
First Floor
+12'
Second Floor
+24'
Third Floor
+35'
Roof
22'-6"
31'-0"
18'-9 1/2" 12'-2 1/2"
38'-6 1/2"
DEC760 DESERT GRAY
STUCCOMANTECA EXTERIOR LAMP DET423 RED CRAFT

WOOD SIDING
DEW380 WHITE DE6285 LINDEN SPEAR

WOOD SIDING
DE6285 LINDEN SPEAR
WOOD SIDING DEW380 WHITE
DEC760 DESERT GRAY
STUCCO
DE5077 DEEP BROWNDE5077 DEEP BROWN

MATCHLINE
±0"
First Floor
±0"
First Floor
+12'
Second Floor
+12'
Second Floor
+24'
Third Floor
+24'
Third Floor
+35'
Roof
+35'
Roof
12'-0" 11'-0"
29'-0"
22'-6"
31'-0"
18'-9 1/2" 12'-2 1/2"
38'-6 1/2"
DEC760 DESERT GRAY
STUCCOMANTECA EXTERIOR LAMP DET423 RED CRAFT
WOOD
SIDING
DEW380 WHITE DE6285 LINDEN SPEAR

WOOD SIDING
DE6285 LINDEN SPEAR
WOOD SIDING DEW380 WHITE
DEC760 DESERT GRAY
STUCCO
DE5077 DEEP BROWN MANTECA EXTERIOR LAMP
DET423 RED CRAFT
WOOD
SIDING DEW380 WHITE
DE6285 LINDEN SPEAR

WOOD SIDING
DEC760 DESERT GRAY
STUCCO
DET423 RED CRAFT
WOOD
SIDING
DE6285 LINDEN SPEAR
WOOD SIDINGDE5077 DEEP BROWN

MATCHLINE
SCALE: 1/8" = 1'-0"01
South Elevation
SCALE: 1/8" = 1'-0"02
South Elevation
SCALE: 1/16" = 1'-0"03
South Elevation-Overall
245 Fischer Avenue , Suite B -2 Costa Mesa CA 92626
(714) 557 2448 www.ipaoc.com

ARCHITECTURE PLANNING CONSULTING
Tracy Assisted Living and Memory Care
Tracy Assisted Living, LLC
2050 W. Corral Hollow Rd Tracy CA 95377
Elevations - PROPOSED
A6.2
PROJECT NO: 19000.00
PLOT DATE: 2/22/2022
19000 Tracy CD
245 Fischer Avenue , Suite B -2 Costa Mesa CA 92626
(714) 557 2448 www.ipaoc.com

ARCHITECTURE PLANNING CONSULTING
Tracy Assisted Living and Memory Care
Summit Senior Living, LLC
Corral Hollow Rd & Alegre Dr Tracy CA 95376

EXTERIOR ELEVATIONS
A8
PROJECT NO: 19000
PLOT DATE: 8/20/2019
19000 Tracy SD.pln
±0"
First Floor
+12'
Second Floor
+24'
Third Floor
+35'
Roof
12'-0" 11'-0"
29'-0"
22'-6"
38'-6 1/2"
DEW380 WHITE DE5077 DEEP BROWN MANTECA EXTERIOR LAMP
DET423 RED CRAFT
WOOD SIDING DEW380 WHITE
DE6285 LINDEN SPEAR

WOOD SIDING
DEC760 DESERT GRAY
STUCCO
DET423 RED CRAFT

WOOD SIDING
DE6285 LINDEN SPEAR

WOOD SIDING

MATCHLINE
±0"
First Floor
+12'
Second Floor
+24'
Third Floor
+35'
Roof
22'-6"
31'-0"
18'-9 1/2" 12'-2 1/2"
38'-6 1/2"
DEC760 DESERT GRAY
STUCCOMANTECA EXTERIOR LAMP DET423 RED CRAFT

WOOD SIDING
DEW380 WHITE DE6285 LINDEN SPEAR

WOOD SIDING
DE6285 LINDEN SPEAR
WOOD SIDING DEW380 WHITE
DEC760 DESERT GRAY
STUCCO
DE5077 DEEP BROWNDE5077 DEEP BROWN

MATCHLINE
±0"
First Floor
±0"
First Floor
+12'
Second Floor
+12'
Second Floor
+24'
Third Floor
+24'
Third Floor
+35'
Roof
+35'
Roof
12'-0" 11'-0"
29'-0"
22'-6"
31'-0"
18'-9 1/2" 12'-2 1/2"
38'-6 1/2"
DEC760 DESERT GRAY
STUCCOMANTECA EXTERIOR LAMP DET423 RED CRAFT
WOOD
SIDING
DEW380 WHITE DE6285 LINDEN SPEAR

WOOD SIDING
DE6285 LINDEN SPEAR
WOOD SIDING DEW380 WHITE
DEC760 DESERT GRAY
STUCCO
DE5077 DEEP BROWN MANTECA EXTERIOR LAMP
DET423 RED CRAFT
WOOD
SIDING DEW380 WHITE
DE6285 LINDEN SPEAR

WOOD SIDING
DEC760 DESERT GRAY
STUCCO
DET423 RED CRAFT
WOOD
SIDING
DE6285 LINDEN SPEAR
WOOD SIDINGDE5077 DEEP BROWN

MATCHLINE
SCALE: 1/8" = 1'-0"01
South Elevation
SCALE: 1/8" = 1'-0"02
South Elevation
SCALE: 1/16" = 1'-0"03
South Elevation-Overall
±0"
First Floor
+12'-6"
Second Floor
+23'-6"
Third Floor

MATCHLINE
±0"
First Floor
+12'-6"
Second
Floor
+23'-6"
Third
Floor

MATCHLINE
±0"
First Floor
±0"
First Floor
+12'-6"
Second Floor
+12'-6"
Second Floor
+23'-6"
Third Floor
+23'-6"
Third Floor

MATCHLINE
245 Fischer Avenue , Suite B -2 Costa Mesa CA 92626
(714) 557 2448 www. ipaoc.com

ARCHITECTURE PLANNING CONSULTING
Tracy Assisted Living and Memory Care
Tracy Assisted Living, LLC
2050 W. Corral Hollow Rd Tracy CA 95377
Elevations - ORIGINAL APPROVAL
A7.1
PROJECT NO: 19000.00
PLOT DATE: 2/22/2022
19000 Tracy CD
245 Fischer Avenue , Suite B -2 Costa Mesa CA 92626
(714) 557 2448 www.ipaoc.com

ARCHITECTURE PLANNING CONSULTING
Tracy Assisted Living and Memory Care
Summit Senior Living, LLC
Corral Hollow Rd & Alegre Dr Tracy CA 95376

EXTERIOR ELEVATIONS
A9
PROJECT NO: 19000
PLOT DATE: 8/20/2019
19000 Tracy SD.pln
±0"
First Floor
±0"
First Floor
+12'
Second Floor
+12'
Second Floor
+24'
Third Floor
+24'
Third Floor
+35'
Roof
+35'
Roof
21'-0"
42'-0"
38'-6"
26'-2 1/2"
12'-1 1/2"
18'-9 1/2"
29'-0"
31'-0"
27'-6"
DET423 CRAFT RED

WOOD SIDING
DEW380 WHITEDEC760 DESERT GRAY
STUCCO
MANTECA EXTERIOR LAMP DE6077 DEEP BROWN DEC760 DESERT GRAY STUCCO
DE6285 LINDEN SPEAR

WOOD SIDING

MANTECA EXTERIOR LAMP
±0"
First Floor
±0"
First Floor
+12'
Second Floor
+12'
Second Floor
+24'
Third Floor
+24'
Third Floor
+35'
Roof
+35'
Roof
12'-0" 12'-0" 11'-0" 7'-0"
DEC760 DESERT GRAY
STUCCO
DE6285 LINDEN SPEAR
WOOD SIDING DEW380 WHITE DET423 CRAFT RED

WOOD SIDING MANTECA EXTERIOR LAMP
DEW380 WHITE
DEW380 WHITE
SCALE: 1/8" = 1'-0"02
West Elevation
SCALE: 1/8" = 1'-0"01
East Elevation
245 Fischer Avenue , Suite B -2 Costa Mesa CA 92626
(714) 557 2448 www. ipaoc.com

ARCHITECTURE PLANNING CONSULTING
Tracy Assisted Living and Memory Care
Tracy Assisted Living, LLC
2050 W. Corral Hollow Rd Tracy CA 95377
Elevations - PROPOSED
A7.2
PROJECT NO: 19000.00
PLOT DATE: 2/22/2022
19000 Tracy CD
245 Fischer Avenue , Suite B -2 Costa Mesa CA 92626
(714) 557 2448 www.ipaoc.com

ARCHITECTURE PLANNING CONSULTING
Tracy Assisted Living and Memory Care
Summit Senior Living, LLC
Corral Hollow Rd & Alegre Dr Tracy CA 95376

EXTERIOR ELEVATIONS
A9
PROJECT NO: 19000
PLOT DATE: 8/20/2019
19000 Tracy SD.pln
±0"
First Floor
±0"
First Floor
+12'
Second Floor
+12'
Second Floor
+24'
Third Floor
+24'
Third Floor
+35'
Roof
+35'
Roof
21'-0"
42'-0"
38'-6"
26'-2 1/2"
12'-1 1/2"
18'-9 1/2"
29'-0"
31'-0"
27'-6"
DET423 CRAFT RED

WOOD SIDING
DEW380 WHITEDEC760 DESERT GRAY
STUCCO
MANTECA EXTERIOR LAMP DE6077 DEEP BROWN DEC760 DESERT GRAY STUCCO
DE6285 LINDEN SPEAR

WOOD SIDING

MANTECA EXTERIOR LAMP
±0"
First Floor
±0"
First Floor
+12'
Second Floor
+12'
Second Floor
+24'
Third Floor
+24'
Third Floor
+35'
Roof
+35'
Roof
12'-0" 12'-0" 11'-0" 7'-0"
DEC760 DESERT GRAY
STUCCO
DE6285 LINDEN SPEAR
WOOD SIDING DEW380 WHITE DET423 CRAFT RED

WOOD SIDING MANTECA EXTERIOR LAMP
DEW380 WHITE
DEW380 WHITE
SCALE: 1/8" = 1'-0"02
West Elevation
SCALE: 1/8" = 1'-0"01
East Elevation
±0"
First Floor
±0"
First Floor
+12'-6"
Second Floor
+12'-6"
Second Floor
+23'-6"
Third Floor
+23'-6"
Third Floor
±0"
First Floor
±0"
First Floor
+12'-6"
Second Floor
+12'-6"
Second Floor
+23'-6"
Third Floor
+23'-6"
Third Floor
245 Fischer Avenue , Suite B -2 Costa Mesa CA 92626
(714) 557 2448 www.ipaoc.com

ARCHITECTURE PLANNING CONSULTING
Tracy Assisted Living and Memory Care
Tracy Assisted Living, LLC
2050 W. Corral Hollow Rd Tracy CA 95377

EXTERIOR COLORS
A4
PROJECT NO: 19000.00
PLOT DATE: 2/22/2022
19000 Tracy CD
Tracy Assisted Living & Memory Care
Color Board
PROJECT: 19000
DET 423
Red Craft
Horizontal Siding
DE 6285
Linden Spear
Horizontal Siding
DE 6077
Deep Brown
Wood Trim
DEC 760
Desert Gray
Base Stucco
DEW 380
White
Accent Trim &
Window Trim
The Garland Company
Standing Seam Roof
Manteca Lighting
Lighthouse Outdoor Light
SUMMIT

SENIOR LIVING LLC
245 Fischer Avenue , Suite B -2 Costa Mesa CA 92626
(714) 557 2448 www .ipaoc.com

ARCHITECTURE PLANNING CONSULTING
Tracy Assisted Living and Memory Care
Summit Senior Living, LLC
2050 W. Corral Hollow Rd Tracy CA 95377

EXTERIOR COLORS
A4
PROJECT NO: 19000.00
PLOT DATE: 2/22/2022
19000 Tracy CD
Tracy Assisted Living & Memory Care
Color Board
PROJECT: 19000
DET 423
Red Craft
Horizontal Siding
DE 6285
Linden Spear
Horizontal Siding
DE 6077
Deep Brown
Wood Trim
DEC 760
Desert Gray
Base Stucco
DEW 380
White
Accent Trim &
Window Trim
The Garland Company
Standing Seam Roof
Manteca Lighting
Lighthouse Outdoor Light
SUMMIT

SENIOR LIVING LLC
Tracy Assisted Living & Memory Care
Color Board
PROJECT: 19000
Horizontal Siding
Horizontal Siding
Wood Trim
Base Stucco
Accent Trim &
Window T
rim
SW 2839
Roycroft Copper Red
SW 9130
Evergreen Fog
SW 7660
Earl Grey
SW 7012
Creamy
SW 9110
Malabar

ENTITLEMENT COLORS PROPOSED COLORS
Luminis
Scirocco Wall Sconce
Kim Lighting
Gem Performance Bollards
El Dorado Hills Fire Station No. 84 | El Dorado Hills, CA Vertical Seam Roof Panels } Champagne Metallic
metalsales.us.com | 9
Metal Sales Manufacturing Corporation
Standing Seam Roof

ORIGINAL APPROVALCOLORS PROPOSED COLORS
Attachment F
Attachment G
RES
OLUTION 2022-_____
APPROV

ING A THREE-YEAR TIME EXTENSION OF THE DEVELOPMENT REVIEW PERMIT

FOR TRACY ASSISTED LIVING AND MEMORY CARE FACILITY LOCATED ON APPROXIMATELY 2.73 ACRES AT THE NORTHWEST CORNER OF CORRAL HOLLOW ROAD AND ALEGRE DRIVE, (2050 W. GRANT LINE ROAD, ASSESSOR’S PARCEL NUMBERS 238-190-25 AND -26) APPLICATION NUMBER EXT21-0003 WHER
EAS, On December 3, 2019, the Tracy City Council approved the Development Review Permit for the Tracy Assisted Living and Memory Care Facility, Application Number D19-0019, and
WHER
EAS, In accordance with Tracy Municipal Code Section 10.08.3980, a Development Review Permit lapses two years after it becomes effective unless a building permit is issued or the owner requests an extension, and
WHER
EAS, A building permit has not been issued, but the owner requested an extension of the Development Review Permit prior to its expiration, and WHER
EAS, Subsequent to Development Review Permit approval, ownership of the property and the project changed, the new owner undertook interior floor plan changes, made minor modifications to the building exterior, and submitted a building permit application, and WHER
EAS, A building permit could not be issued prior to expiration of the Development Review Permit, and
WHEREA
S, The owner submitted a request to extend the Development Review Permit for three years, and
WHE
REAS, On March 9, 2022, the Planning Commission conducted a public hearing and recommended the City Council approve a three-year extension of the Development Review Permit;
NOW,
THEREFORE BE IT RESOLVED, That the City Council of the City of Tracy hereby approves a time extension of three years, to December 3, 2024, for the Tracy Assisted Living and Memory Care facility (D19-0019) on approximately 2.73 acres at the northwest corner of Corral Hollow Road and Alegre Drive (2050 W. Grant Line Road, Assessor’s Parcel Numbers 238-190-25 and -26), Application Number EXT21-0003, subject to the conditions contained in Exhibit 1 and based on the following findings:

1. The proposal
increases the quality of the project site and enhances the property in a manner that therefore improves the property in rel ation to the surrounding area and the citizens of Tracy.

The project involves the construction of an approximately 99,997 square foot Assisted Living and Memory Care facility with 59 off-street parking spaces, associated landscaping, irrigation, utilities, and site work.

The facility and site design is compatible with the single-family home neighborhood to the south of the project site because the Assisted Living and Memory Care facility will have Resolution 2022-_____

less traffic than retail, restaurant, or consumer-service businesses of comparable size (also permitted at the site), and therefore, less traffic noise, light and glare that could affect the adjacent residential neighborhood; vehicle driveways, loading parking, and other circulation will occur on the north, east, and west sides of the building, directed away from the adjacent residential neighborhood, thus minimizing traffic noise and other effects of the project on adjacent residences. The proposed building, located within an existing commercial center, is at the rear of the site, has very limited visibility from Grant Line Road, and therefore, is well suited for this low-impact, destination land use that does not rely on pass-by traffic for marketing, as would a retail or consumer-oriented use. The building architecture is consistent with building materials and color themes of surrounding uses, and includes meaningful exterior glazing, trim, accent features, and vertical and horizontal relief to create an attractive building for this site.

2. The propos
al conforms to Tracy Municipal Code Chapter 10.08, the General Plan, the Design Goals and Standards, and the City’s Infrastructure Master Plans.

The subje
ct property is designated Office by the City’s General Plan and General Highway Commercial within the Residential Areas Specific Plan (RSP). The Assisted Living and Memory Care facility is a permitted use within the General Plan and zoning of the site.

The project documents compliance with the City’s landscaping, parking, requirements and architectural guidelines; and the storm drainage, water, wastewater, traffic and other improvements are consistent with the utility and requirements of the infrastructure master plans.
* * * *
* * * * * * * * *
The foregoing Resolution 2022-_____ was adopted by the Tracy City Council on the 5th day
of April, 2022, by the following vote:

AYES: C OUNCIL M
EMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: C OUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:
______________________
MAYO
R
ATTEST
:
_______________________
CIT

Y CLERK
Exh ibit 1
Tracy Assisted Living and Memory Care
Conditions of Approval
Application Number EXT21-0003
Time Extension for D19-0019
City Council
April 5, 2022
These Condit
ions of Approval shall apply to the real property described as Tracy Assisted Living and Memory Care, Development Review Application Number D19-0019 (Time Extension EXT21-0003). The approximately 2.73-acre subject property is located at the northwest corner of Corral Hollow Road and Alegre Drive, 2050 W. Grant Line Road (Assessor’s Parcel Numbers 238-190-25 and -26).

A. T he follow
ing definitions shall apply to these Conditions of Approval:

1. “Applica
nt” means any person, or other legal entity, defined as a “Developer”.

2. “City
Engineer” means the City Engineer of the City of Tracy, or any other duly licensed engineer designated by the City Manager, or the Development Services Director, or the City Engineer to perform the duties set forth herein.

3. “City Regulations”
means all written laws, rules and policies established by the City, includi ng t
hose set forth in the City of Tracy General Plan, the Tracy Municipal Code, ordinances, resolutions, policies, procedures, and the City’s Design documents (the Streets and Utilities Standard Plans, Design Standards, Parks and Streetscape Standard Pla ns, Standard Speci
fications, Multi-Agency Post-Construction Stormwater
Standards Manual, and Relevant Public Facilities Master Plans).

4. “Conditions of Appr
oval” shall mean the conditions of approval applicable to the Tracy Assisted Living and Memory Care facility, Development Review Application Number D19-0019 (Time Extension EXT21-0003).

5. “Development Services
Director” means the Development Services Director of the City of Tracy, or any other person designated by the City Manager or the Development Servic es
Director to perform the duties set forth herein.

6. “Devel
oper” means any person, or other legal entity, who applies to the City to divide or cause to be divided real property within the Project boundaries, or who applies to the City to deve
lop or improve any portion of the real property within the Project boundaries. The term “Developer” shall include all successors in interest.

B. Gener
al Conditions of Approval:

1. Unless spe
cifically modified by these Conditions of Approval, the Project shall comply with all City Regulations.

2. Unless
specifically mo dified by the se C onditions of Approval, t he Developer sh all comply with all mitigation measures identified in the General Plan Environmental Impact Report, dated February 1, 2011.

Conditions of Approval Exhibit 1
Tracy Assisted Living and Memory Care Facility

April 5, 2022

3. Pursuant to Government Code section 66020, including section 66020(d)(1), the City HEREBY NOTIFIES the Developer that the 90-day approval period (in which the Developer may pr otest
the imposition of any fees, dedications, reservations, or other exactions imposed on this Project by these Conditions of Approval) has begun on the date of the conditional approval of this Project. If the Developer fails to file a protest within this 90-day period, complying with all of the requirements of Government Code section 66020, the Developer will be legally barred from later challenging any such fees, dedications, reservations or other exactions.

4. Except as oth
erwise modified by these Conditions of Approval, all construction shall be consistent with the plans received by the Development Services Department on August 22, 2019 and as modified by plans submitted on February 25, 2022.

5. Prior to th e issu ance of a building permit, the applicant shall provide a detailed landscape and irrigation plan consistent with City landscape and irrigation standards, including, but not limited to Tracy Municipal Code Section 10.08.3560, and the City’s Design Goals and Standards, to the satisfaction of the Development Services Director, and consistent with the applicable Department of Water Resources 2015 Model Efficient Landscape Ordinance on private property and Tracy Municipal Code Chapter 11.28 to the satisfaction of the Utilities Director; and the applicant shall prepare and submit an electronic MWELO Project Information Sheet to the satisfaction of the Utilities Director. Said landscape plans shall include documentation which demonstrates there is no less than 20 percent of the new parking area in landscaping, and 40 percent canopy tree coverage at tree maturity in accordance with City Regulations. Newly planted, on-site trees shall be a minimum size of 24-inch box and shrubs shall be a minimum size of five gallons. Root barriers (two-feet deep by eight feet long) shall be installed along all buildings or edge of planter where a tree is within ten feet of building or edge of planter.

6. Prior to th e issu
ance of a building permit, an Agreement for Maintenance of Landscape and Irrigation Improvements shall be executed and financial security submitted to the Development Services Department. The Agreement shall ensure maintenance of the on-site landscape and irrigation improvements for a period of two years. Said security shall be equal to the actual material and labor costs for installation of the on-site landscape and irrigation improvements, or $2.50 per square foot of on-site landscape area.

7. Prior to final inspection
or certificate of occupancy, all exterior and parking area lighting shall be directed downward or shielded, to prevent glare or direct spray of light onto adjacent residential property, to the satisfaction of the Development Services Director.

8. Pri or to the issuance
of a building permit, the developer shall document compliance with Tracy Municipal Code Chapter 11.34 and the City of Tracy Multi-Agency Post- Construction Stormwater Standards Manual (Manual) to the satisfaction of the Utilities Director, which includes the requirement for Site Design Control Measures, Source Control Measures and Treatment Control Measures under the guidelines in a project Stormwater Quality Control Plan (SWQCP). Compliance with the Manual includes, Conditions of Approval Exhibit 1
Tracy Assisted Living and Memory Care Facility