TRACY CITY COUNCIL REGULAR MEETING MINUTES
December 6, 2022, 7:00 p.m.
City Hall, 333 Civic Center Plaza, Tracy Web Site: www.cityoftracy.org
Mayor Young called the meeting to order at 7:12 p.m.
Mayor Young led the Pledge of Allegiance.
Priest Atul Batra, Sant Nirankari Mission provided the invocation.
Roll call found Council Members Arriola, Bedolla, Davis, Mayor Pro Tem Vargas and Mayor Young present.
Michael Rogers, City Manager presented the December Employee of the Month Award to Corporal Erik Speaks, Police Department.
1. CONSENT CALENDAR – Following the removal of Consent Item 1.O by Karen Moore motion was made by Mayor Pro Tem Vargas and seconded by Council Member Bedolla to adopt the Consent Calendar. Roll call found all in favor; passed and so ordered.
1.A Adopt the November 15, 2022, Closed Session and Regular Meeting Minutes.– Minutes were adopted.
1.B Adopt a Resolution making findings and re-authorizing remote teleconference meetings of the City Council and all legislative bodies of the City of Tracy for the period from December 7, 2022 through January 5, 2023 pursuant to the Brown Act. – Resolution 2022-181 adopted the findings and re-authorized remote teleconference meetings.
1.C Adopt a resolution authorizing the appointment of five youth Commissioners to the Youth Advisory Commission based upon the interview and selection panel recommendations – Resolution 2022-182 authorized the appointment of five youth commissioners to the Youth Advisory Commission.
1.D Adopt a resolution approving an amendment to a Professional Services Agreement with Harris & Associates, Inc. to extend the term for an additional one year with a not to exceed amount of $100,000 for administrative, engineering, and financial services for the Tracy Consolidated Landscape Maintenance District. - Resolution 2022-183 approved the amendment to the Professional Services Agreement with Harris & Associates, Inc.
1.E Adopt a Resolution Adopting the Regular Meeting Calendar of the Tracy City Council for Calendar Year 2023.– Resolution 2022-184 adopted the Regular Meeting Calendar of the City Council for Calendar Year 2023.
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1.F City Council 1) adopt a resolution approving a Quitclaim Deed for the conveyance of a three (3) foot wide temporary construction easement back to Tracy Alliance Group, LLC, and 2) authorize the City Clerk to sign the Quitclaim Deed and file the Deed with the Office of the San Joaquin County Recorder – Resolution 2022-185 adopted a Quitclaim Deed for the conveyance of three-foot temporary construction easement back to Tracy Alliance Group.
1.G Adopt a resolution declaring certain vehicles and equipment as surplus and approving their sale at public auction. – Resolution 2022-186 declared certain vehicles and equipment as surplus and approved their sale at public auction.
1.H Adopt a Resolution authorizing 1) amendments to the City’s Classification and Compensation Plans and Master Salary Schedule to increase the salary of the Economic Development Manager position, enable the internal alignment of various classifications, and comply with mandatory State minimum wage increases effective January 1, 2023, and 2) the adoption of a Compensation Philosophy as a guiding document for compensation. – Resolution 2022-187 amended the City’s Classification and Compensation Plans and Master Salary Schedule for various positions and classifications and adopted a Compensation Philosophy.
1.I Approve the Inspection Improvement Agreement for Tract 4135, Tracy Hills Village 7, in Tracy Hills Phase 2 between City and Lennar Homes of California, LLC to proceed with the construction of street and utility improvements. – Resolution 2022-188 approved the Inspection Improvement Agreement for Tract 4135, Tracy Hills Village 7 in Tracy Hills Phase 2.
1.J Approve the Inspection Improvement Agreement for Tract 4136, Tracy Hills Village 8, in Tracy Hills Phase 2 between City and Lennar Homes of California, LLC, to proceed with the construction of street and utility improvements. – Resolution 2022-189 approved the Inspection Improvement Agreement for Tracy 4136, Tracy Hills Village 8 in Tracy Hills Phase 2.
1.K Approve the Inspection Improvement Agreement for Tract 4137, Tracy Hills Village 9, in Tracy Hills Phase 2 between City and Lennar Homes of California, LLC to proceed with the construction of street and utility improvements. – Resolution 2022-190 approved the Inspection Improvement Agreement for Tract 4137, Tracy Hills Village 9 in Tracy Hills Phase 2.
1.L Approve the Inspection Improvement Agreement for Tract 4138, Tracy Hills Village 10, in Tracy Hills Phase 2 between City and Lennar Homes of California, LLC, to proceed with the construction of street and utility improvements. – Resolution 2022-191 approved the Improvement Agreement for Tracy 4138, Tracy Hills Village 10 in Tracy Hills Phase 2.
1.M Adopt a Resolution (1) the City Council reject all bids for the El Pescadero Park Sound Wall Extension Project, CIP 71116, (2) that CIP 71116 be closed, and (3) that the remaining project funds be returned to the General Projects Fund (F301) fund balance. – Resolution 2022-192 rejected all bids for the El Pescadero Park Sound Wall Project, CIP 7116, closed CIP 7116 and returned remaining project funds to the General Projects Fund (F301) fund balance.
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1.N Approve the Offsite Improvement Agreement for the MacArthur Retail Center between City and Winters Gateway, Inc., for the roadway improvements, utility connections, and overhead utility undergrounding improvements in connection with applications D19-0012, and G21-0008. – Resolution 2022-193 approved the Offsite Improvement Agreement with Winters Gateway, Inc. for the MacArthur Retail Center.
1.P Approve the Offsite Improvement Agreement between City, Woodside 05N, LP, and Surland Communities, LLC for the construction of Detention Basin 3A. – Resolution 2022-194 approved the Offsite Improvement Agreement with Woodside 05N, LP, and Surland Communities, LLC.
1.O City Council, for the Valpico Glenbriar Apartment Project located at Valpico Road and MacArthur Drive (Apartments Project): (1) Waive the second reading and adopt an Ordinance: (A) Adopting a Negative Declaration for the expansion of the Apartments Project parking lot to include a portion of the rear yard of the property located at 2625 S. Macarthur Drive (Parking Site) in accordance with the California Environmental Quality Act (CEQA); (B) Approving a General Plan Amendment redesignating the Parking Site from Commercial to Residential High (GPA22-0003); (C) Amending the Zone District of the Parking Site from Community Shopping Center to High Density Residential (R22-0002); (D) Approving a Development Review Permit expanding the Valpico Glenbriar Apartment Parking Lot to include a portion of the rear yard at 2625 S. MacArthur Drive (D22-0013); and (2) Adopt a Resolution (A) Determining the addition of a perimeter fence/gate to the Valpico Glenbriar Apartments Project located at 351 E. Valpico Road (Application Number D22-0005) is exempt from CEQA pursuant to CEQA Guidelines Section 15303(e), and (B) Approving a Development Review Permit for the addition of a perimeter fence and gates to the Apartments Project site.
Karen Moore pulled the item to request Council not waive the second reading of the ordinance text and review the presentation previously sent which explains the General Plan and how it came down through SB 375 and Environmental Action Plan and talks about not being gated because of connectivity and explain why the City is discouraging doing gated communities.
Bill Dean, Assistant Development Services Director provided the staff report and answered questions.
Council questions followed.
Dotty Nygard spoke about the General Plan stating the City is refraining from gated communities to have a flow within our community to try connecting neighborhoods and shared concerns regarding the case-by-case basis because it does not follow the General Plan guidelines. Ms. Nygard stated it is an issue we have had in the past through the General Plan, and she hoped we would be consistent and allow conversation to be more in depth.
Cyril Carag asked when the building on Valpico is slated to be completed.
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A project representative responded the project will be finished in March.
ACTION: Motion was made by Mayor Pro Tem Vargas and seconded by Council Member Bedolla to adopt Consent Item 1.O adopting Ordinance 1334, and Resolution 2022-195 determining the addition of a perimeter fence/gate to the Valpico Glenbriar Apartments Project. Roll call found all in favor; passed and so ordered.
2. ITEMS FROM THE AUDIENCE – Dan Grant stated there is a problem on Windler Ave between 9th and 10th Streets. There is a loss of communication between the Fire Department and risk team for getting curbs painted red. A lot of no parking signs have been ripped down, have spent four months trying to get them replaced, had six accidents within four months. Mr. Grant asked the City to reach out to the Fire Department.
Mayor Young asked staff to follow up to understand the delineation of responsibility for what the issues are.
Robert Tanner shared his concerns regarding candidates receiving out of state and out of county campaign funds, and he hoped the next race will have local money.
Pete Moyer stated the Board of Supervisors has voted twice to close Hansen Road.
Prologis is designing gates for both ends to satisfy the Fire Marshall and the County and asked for Council support. Mr. Moyer added on Sunday night at 6:30 p.m. there were cars doing a sideshow and when Police showed up they came down his road two or three abreast with Police in pursuit but they cannot match the cars.
John Tocchini thanked the City for working with the County to close Hansen Road which can stop the dangerous driving and accidents, the item should be on the agenda soon.
Wendy Tocchini shared a proposed scenario of an accident on Hansen Road and stated San Joaquin County is ready to complete closure but is waiting for the City to do the south side and asked Council to approve the closure of Hansen at their earliest convenience.
A member of the public spoke about the overpass with cement barriers and shared an experience with a truck speeding over the overpass. Sunday night there was a sideshow of cars speeding down Hansen Road and going over the lanes with CHP in pursuit.
Pat and Dale Brandes stated due to the Prologis warehouse development on Hansen Road south of Highway I-205, the community of Lammersville has been experiencing dangerous illegal truck and car traffic on Hansen Road north of Highway I-205. San Joaquin County is addressing these issues by closing Hansen Road at the I-205 overpass with automated gates that allow for emergency vehicle access and requested that the City of Tracy support and approve this action in coordination with the County, Prologis and Emergency Responders.
3. REGULAR AGENDA
3.A City Council receive the annual report by the Measure V Residents' Oversight Committee presenting their findings regarding the use of Measure V funds.
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Jayden Sangha, Measure V Residents’ Oversight Committee Member provided the presentation and responded to questions.
Council comments and questions followed.
Sara Cowell, Finance Director responded to questions.
Karen Moore stated she was very involved with Measure V funding and voted in support of Measure V. Citizens input on the survey indicated the top amenity was a new full-fledged library that functions for a city. Ms. Moore shared concerns regarding interest going into the General Fund and not Measure V, should be going to amenities citizens voted for and supported the report.
Dan Evans stated he had the pleasure of serving on the Measure V Residents’ Oversight Committee, an important committee and will be stepping away from commission as will be on Council.
ACTION: Motion was made by Council Member Arriola and seconded by Council Member Davis to accept the annual report as presented by the Measure V Residents’ Oversight Committee. Roll call found all in favor; passed and so ordered.
Mary Mitracos asked if Council is accepting the recommendations or do they have to be voted on separately adding it would be more efficient to accept the recommendations.
Mayor Young responded the item is to receive the report and not take any action.
Bijal Patel, City Attorney confirmed this is not a public hearing, it is an informational item where Council is receiving the report. Any other actions Council needs to take is a separate item.
3.B Adopt an Ordinance: 1) repealing the 2019 edition of the California Building Code, Fire Code, Mechanical Code, Plumbing Code, Energy Code, Residential Code, Existing Building Code, Green Standards Building Code, and the Historic Building Code, all codified under Tracy Municipal Code Title 9; 2) making findings to substantiate modifications to the 2022 California Building Codes and Standards, due to local climatic, geological or topographical conditions; 3) adopting, with local amendments, the 2022 California Building Codes and Standards, and codifying the same as Tracy Municipal Code Title 9; 4) adopting Appendices C, F, H, I, K, P under the California Building Code, Appendices D and G under the Mechanical Code, Appendices A, B, C, D, E, G, H, I, J and K under the Plumbing Code, Appendices H, I, O, R, S, W, Y, Z under the Residential Code, Appendix A under the Historical Building Code, and Appendices B, BB, C, CC, D, F, H, L, N, and O under the Fire Code, and codifying the same as Tracy Municipal Code Title 9; and 5) adopting California Environmental Quality Act Exemption Findings.
Mayor Young opened the public hearing.
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Christopher Morgan, Building Official provided the staff report and responded to questions.
Karen Moore shared she has attended meetings with the California Energy Commission and California Air, San Joaquin Valley Air Board and stated there are studies proving that natural gas that we run create health issues for greenhouse gases and for health issues for asthmatics and will be moving away from natural gas. Ms. Moore supported the item as it is better for people and environment.
Council questions and comments followed.
Mayor Young closed the public hearing.
Adrianne Richardson, City Clerk read the title of the proposed ordinance.
ACTION: Motion was made by Mayor Pro Tem Vargas and seconded by Council Member Davis to waive the reading of the full text and introduce an ordinance 1) Repealing the 2019 Edition of the California Building Code, Fire Code, Mechanical Code, Plumbing Code, Energy Code, Residential Code, existing Building Code, Green Standards Building Code, and the Historic Building Code, all codified under the Tracy Municipal Code Title 9; 2) Making findings to substantiate modifications to the 2022 California Building Codes and Standards, due to local standards, due to local climatic, geological, or topographical conditions; 3) Adopting with local amendments, the 2022 California Building Codes and Standards, and codifying the same as Tracy Municipal Code Title 9; 4) Adopting Appendices C, F, H, I, K, P under the California Building Code, Appendices D and G under the Mechanical Code, Appendices A, B, C, D, E, G, H, I, J and K under the Plumbing Code, Appendices H, I, O, R, S, W, Y, Z under the Residential Code, Appendix A under the Historical Building Code, and Appendices B, BB, C, CC, D, F, H, L, N, and O under the Fire Code, and codifying the same as Tracy Municipal Code Title 9; and 5) Adopting California Environmental Quality Act exemption findings. Roll call found all in favor; passed and so ordered.
ACTION: Motion was made by Mayor Pro Tem Vargas and seconded by Council Member Arriola to adopt a Resolution setting forth findings to support local amendments to the 2022 California Code of Regulations, Title 24 Parts 1-12, by the Building Safety Division of the Development Services Department and the Community Risk Reduction Division of the South San Joaquin County Fire Authority. The adoption of this Ordinance is exempt from CEQA pursuant to Section 15061 (B)(3), the “Common Sense” exemption because adding and clarifying language related to the applicability of building codes affects the processing and issuance of ministerial permits. Ministerial permits are also exempt from CEQA under CEQA Guidelines Section 15268. Roll call found all in favor; passed and so ordered.
Following regular item 3.D, as advised by the City Attorney, City Council rescinded the resolution under item 3.B due to a technical error.
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3.C Adopt a resolution: (1) dispensing, retroactively and prospectively, the bidding requirements under the California Public Contract Code (PCC) and Tracy Municipal Code (TMC) Section 2.20.260 for construction of interim housing solutions to address the City of Tracy’s shelter emergency (previously declared under Resolution No. 2022-121 and California Government Code Section 8698.4); (2) authorizing the City Manager to take any directly related and immediate actions required by the shelter emergency, without giving notice for bids to let contracts, pursuant to PCC Section 22050 and TMC section
2.20.270(a); and (3) adopting requisite findings under the California Environmental Quality Act.
Karin Schnaider, Assistant City Manager provided the staff report.
Cyril Carag asked how many people are homeless in Tracy.
Council questions and comments followed.
ACTION: Motion was made by Council Member Arriola and seconded by Mayor Pro Tem Vargas to adopt Resolution 2022-196 (1) Dispensing, retroactively and prospectively, the bidding requirements under the California Public Contract Code (PCC) and Tracy Municipal Code Section (TMC) 2.20.260 for construction of interim housing solutions to address the City of Tracy’s shelter emergency (previously declared under Resolution No. 2022-121 and California Government Code Section 8698.4); (2) Authorizing the City Manager to take any directly related and immediate actions required by the shelter emergency, without giving notice for bids to let contracts, pursuant to PCC Section 22050 and TMC
2.20.270(A); and (3) Adopting requisite findings under the California Environmental Quality Act. Roll call found all in favor; passed and so ordered.
3.D Staff recommends that the City Council adopt a resolution (1) ratifying, retroactively and prospectively, the following two construction contracts: (a) Tennyson Electric, Inc. (Tennyson) in the amount of $125,000 for work performed and $125,000 in anticipated work; (b) Tracy Grading & Paving (Tracy Grading) in the amount of $220,000 for work performed; (2) (a) Authorizing an appropriation of $470,000 from the City of Tracy’s General Fund to fund the Tennyson and Tracy Grading contracts; and (b) amending the FY 2022-23 operating and capital budget to reflect such appropriation; (3) granting, retroactively and prospectively, to the City Manager additional authority to execute change orders to the contract awarded to GradeTech, Inc. for Capital Improvement Project (CIP) 71112 Arbor Temporary Emergency Housing Project in the original amount of $1,978,480 as follows: (a) $790,000 for work performed; and (b) $300,000 in anticipated work; and (4) adopting requisite findings under the California Environmental Quality Act.
Karin Schnaider, Assistant City Manager provided the staff report.
Council questions and comments followed.
Kris Bajali, Development Services Director responded to questions.
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Cyril Carag asked when various vendors were bidding on job were they not bidding to do x,y and z for a certain price and why is there such a huge difference from the original amount.
ACTION: Motion was made by Council Member Arriola and seconded by Mayor Pro Tem Vargas to adopt Resolution 2022-197 (1) ratifying, retroactively and prospectively, the following two construction contracts: (A) Tennyson Electric, Inc.(Tennyson) in the amount of $125,000 for work performed and 125,000 in anticipated work; (B) Tracy Grading & Paving (Tracy Grading) in the amount of $220,000 for work performed; (2) (A) authorizing an appropriation of $470,000 from the City of Tracy’s General Fund to fund the Tennyson and Tracy Grading Contracts; and (B) amending the FY 2022-23 Operating and Capital Budget to reflect such appropriation; (3) granting, retroactively and prospectively, to the City Manager additional authority to execute change orders to the contract awarded to Gradetech, Inc. for Capital Improvement Project (CIP) 71112 Arbor Temporary Emergency Housing Project in the original amount of $1,978,480 as follows: (A) $790,000 for work performed; and (B) $300,000 in anticipated work; and (4) adopting requisite findings under the California Environmental Quality Act. Roll call found all in favor; passed and so ordered.
Bijal Patel, City Attorney announced there was a technical error under Agenda Item 3.B. There was an administrative oversight and the Resolution Council adopted should not have been included in the vote as it was not on the agenda. It was an older attachment that made it into the packet and requested Council to rescind that resolution.
ACTION: Motion was made by Mayor Pro Tem Vargas and seconded by Council Member Arriola to rescind the previous motion on item 3.B to adopt a resolution setting forth findings to support local amendments to the 2022 California Code of Regulations, Title 24 Parts 1-12, by the Building Safety Division of the Development Services Department and the Community Risk Reduction Division of the South San Joaquin County Fire Authority. The adoption of this Ordinance is exempt from CEQA pursuant to Section 15061 (B)(3), the “Common Sense” exemption because adding and clarifying language related to the applicability of building codes affects the processing and issuance of ministerial permits.
Ministerial permits are also exempt from CEQA under CEQA Guidelines Section 15268. Roll call found all in favor; passed and so ordered.
3.E Adopt a Resolution authorizing 1) amendments to the Employment Agreement dated December 13, 2021, between Michael Rogers and the City of Tracy, to reflect a merit increase of 6% for an annual base salary of $286,536 and other increases to total compensation and benefits, and 2) amending the Master Salary Schedule relating to the City Manager, effective December 11, 2022, to reflect such amendments.
Mayor Young provided the staff report.
Kimberly Murdaugh, Human Resources Director responded to questions.
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ACTION:
3.F
ACTION:
Cyril Carag asked about the City Manager salary increase and when was the last salary increase approved for this position.
A caller asked if Michael Rogers can ask for a raise with salary he has already agreed to. Does that mean the salary does not cover his costs or does that go for all City Managers that have served for more than one year. Regarding the housing project, asked if the change orders for housing will continue, and guarantee parks will be free of less fortunate homeless people or a temporary solution.
Council questions and comments followed.
Motion was made by Mayor Pro Tem Vargas and seconded by Council Member Arriola to adopt Resolution 2022-198 authorizing 1) amendments to the Employment Agreement dated December 13, 2021, between Michael Rogers and the City of Tracy to reflect a merit increase of 6% for an annual base salary of $286,536 and other increases to total compensation and benefits, and 2) amending the Master Salary Schedule relating to the City Manager, effective December 11, 2022, to reflect such amendments. Roll call found Council Members Arriola, Davis, Mayor Pro Tem Vargas and Mayor Young in favor; passed and so ordered. Council Member Bedolla opposed.
City Council 1) adopt a resolution approving the City’s response to the 2021/2022 San Joaquin County Grand Jury Report on Cybersecurity, Case No. 0321 (2021/2022), and 2) authorize the Mayor to sign the Response Letter.
Karin Schnaider, Assistant City Manager provided the staff report.
There were no Council comments.
There was no public comment.
Motion was made by Council Member Davis and seconded by Mayor Pro Tem Vargas to adopt Resolution 2022-199 1) adopting the City’s response to the 2021/2022 San Joaquin County Grand Jury Report on Cybersecurity, Case No. 0321 (2021/2022), and (2) authorizing the Mayor to sign the response letter.
Roll call found all in favor; passed and so ordered.
4. ITEMS FROM THE AUDIENCE – Adrianne Richardson, City Clerk announced two comments were received regarding the closure of Hansen Road from Jake Ivester and Dale and Patricia Brandes.
5. STAFF ITEMS – Michael Rogers, City Manager thanked Council for the previous action that took place, the city for welcoming him and his family, and the opportunity he has been given in the City of Tracy. Mr. Rogers provided an update on the following:
• Hospice of San Joaquin Tree Lighting Ceremony happening at City Hall tomorrow at 5:30 p.m.
• Regular meeting of the Planning Commission at 7:00 p.m. tomorrow. • Lawrence Livermore Lab is holding a public hearing in Council Chambers on Thursday about their Draft Site-Wide Environmental Impact Statement for continued operation of the national laboratory. They will have a poster session from 6:00 - 6:30 Regular Meeting Minutes 10 December 6, 2022
p.m., with the formal program and public comment from 6:30-8:30 p.m. They will also be having a virtual meeting via Zoom on December 13th. Visit llnl.gov for more information.
• Our Transportation Advisory Commission meeting scheduled for Thursday at 7:00 p.m. has been moved upstairs to room 203, where they will receive an update on the temporary traffic signal operation and status of a permanent signal at the intersection of Valpico and Corral Hollow Road. That meeting will be open to the public for both in- person and remote participation - visit CHcorridor.com for details. • Staff looks forward to hosting our third multi-generational recreation center community workshop on Monday, December 12th at 6:00 p.m. at North School. More information can be found on the City calendar at CityOfTracy.org.
• Between December 26th through January 13th, residents can place their holiday tree curbside on your weekly collection day for recycling pick-up – please ensure it is free of tinsel, ornaments, nails, or stands and cut it in half if larger than 6 feet tall. • Homeless Advisory Committee will not be meeting in December and will meet in January at the regular scheduled meeting.
6. COUNCIL ITEMS – Council Member Davis requested support for a memo outlining how the Police Department responded to the huge sideshow on Grant Line Road, what steps the Police Department is taking to discourage future sideshows in our community, how many vehicles were impounded, how many spectators were cited or arrested and how many officers were on duty that night. Mayor Pro Tem Vargas seconded the request for a memo.
Council Member Davis requested support for re-evaluating what the City of Tracy considers fully staffed sworn-in Police Officers. There has been a lot of crimes and we need to re-evaluate if we have enough officers on the streets. Council Member Davis stated she was told there are only six Police Officers at night and need more. Council Member Arriola supported the request. Council Member Davis clarified she would like the re-evaluation to come before Council.
Michael Rogers, City Manager responded that during the budget process this will be discussed and it would be a great opportunity for the Chief to provide an update or a foreshadowing of some of the items that will be coming before the budget process.
Council Member Davis stated Mr. Moyer and Mr. and Mrs. Tocchini brought up what Council has talked about before regarding improvements on Hansen Road and remembers asking when the City was going to be making movement on some of the improvements Prologis is expected to do. Also, how the City can support that community and accelerate any improvements that would better their quality of life which sounds increasingly dangerous.
Mayor Pro Tem Vargas asked if the neighborhood is in the city or county and how that neighborhood came to be without thinking forward the roadways related to the City.
Mr. Rogers responded the neighborhood is not in the City of Tracy but down the road there is a commercial development south that is in the City and has been planned for quite a few years. Environmental Impact Statements and other things have been a part of that whole process for numerous years.
Mayor Pro Tem Vargas asked if the road is a city or county road.
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Mr. Rogers responded there are portions of the road that are in the City, it adjoins the City of Tracy and the Lammersville Community which is County.
Mayor Pro Tem Vargas stated the closure of the road seems dangerous and how that affects our Roadway Master Plan. Seems like a more in-depth conversation and asked if the request is to bring back a conversation or to just go ahead and sign off on this.
Council Member Davis responded it is a previous request she made asking when Prologis is expected to complete their commitments to roadway improvements which is within the City limits and also the City has already determined in the past that we are in support of the residents of Hansen Road and the closure.
Mayor Pro Tem Vargas stated she did not remember that.
Mr. Rogers responded staff will send a memo out this week.
Mayor Pro Tem Vargas asked if this body has moved forward with a support of the road.
Mr. Rogers responded this item has not come before this body and this is why we are going to be providing a memo to the Council.
Mayor Pro Tem Vargas stated she wanted to make sure clear expectations and factual information is given; this body has not supported the closure of the road and that conversation has not come forward in front of Council for discussion.
Council Member Davis stated she knows that Council has not voted on anything but have heard Mr. Balaji express support for that closure on the dais.
Mr. Rogers responded staff does support the item and are working with Prologis and the County in a way that can be a win win situation for everyone that promotes safety in the entire area. Also looking at those items that are a part of the whole General Plan trying to ensure other roadways, other relief valves are worked on and improved as quickly as possible. Will make sure it is documented in the memo and once we have the memo to Council, we are open for further discussion with all of Council.
Mayor Pro Tem Vargas responded she wants to make sure that the public in our community and the neighboring community are safe. The pros and cons in the memo will be very helpful.
Council Member Davis stated a caller mentioned the community prioritized a Library in the past and asked where we are with the Library and an update from the County on what is being done on the existing library. Council Member Arriola seconded the memo.
Council Member Davis asked where we are with a future hospital, is interested in what that looks like, if we are still doing that, who are we talking to about it and if not can we start the conversation about bringing a trauma ready hospital to the City of Tracy. Mayor Pro Tem Vargas supported the request.
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Council Member Davis asked if Council could have a conversation about signage or notices to residents to notify when the street sweepers are out. Signage sounds like a good idea.
Mr. Rogers responded staff just had a meeting on this and are looking at all of those types of things and improving the street sweeping operations. That is in the works, as soon as we finalize that staff will brief Council on the potential recommendations.
Midori Lichtwardt, Assistant City Manager provided an update on the location of the street sweeping schedule on the City’s website.
Mayor Young stated she has asked about it before and it was very convoluted, education is important and shared that signage in L.A. is very clear. May need to consider something on a bigger level. Council Member Davis concurred.
Council Member Arriola provided an update on East Bay Community Energy regarding approval of 24/7 public EV fast charging stations which means territory of Alameda County and Tracy and Stockton will be having between 40 or 50 EV fast charges set up by 2030. Council Member Arriola announced he is proud he has been selected as the next Chair for EBCE. Council Member Arriola spoke about the Emergency Shelter visit and gave kudos to staff for the progress made. There are 46 people who are indoors, accessing services and within the first two weeks, four individuals entered and exited the shelter to transitional housing. That is transformative for individual lives, and we should recognize and celebrate those wins.
Council Member Arriola stated as the City of Tracy grows by the next election, we will be over 100,000 people, and requested support to bring back an item to assess the viability of the restructuring of Council and essentially looking at Council districts and the viability of a two versus four-year Mayoral term and viability of a full time Mayor. Mayor Pro Tem Vargas supported the request.
Karin Schnaider, Assistant City Manager stated on December 1, 2022 a Request for Qualifications (RFQ) was issued for a demographics mapping and outreach services to begin the districting process and the RFQ will close on December 15 and a contract will be before Council in January 2023. The Mayoral two-year term was a referendum and would require a vote to change.
Mayor Pro Tem Vargas stated we understand the vote and still think it is worth going to the vote.
Council Member Arriola wished everyone to be safe out there during holiday celebrations.
Mayor Pro Tem Vargas asked for support for a memo updating Council on where we are with the specific plan for downtown and TOD and what efforts have been done in the last two years and when the specific plan will be coming back before Council for adoption.
Mayor Young supported the request.
Mayor Pro Tem Vargas asked for clarification from staff that the Environmental Sustainability Plan and the Environmental Sustainability Commission discussion is coming up.
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Ms. Schnaider responded it is going to be a combination of that topic as well as other commissions and committees and yes, it is planned.
Mayor Pro Tem Vargas stated as we prepare for the Environmental Sustainability Plan, can we make sure the Urban Forest and Irrigation Plan and maintenance for irrigation is part of sustainability plan.
Ms. Schnaider responded the first action is to form the committee which will come to Council in January 2023 and then it can be part of the scope after it is formed.
Mayor Pro Tem Vargas provided an update on the LOCC leadership conference she attended last week where the Cal Cities adopted the 2023 priorities. Mayor Pro Tem Vargas also provided an update on Valley Link meetings.
Council Member Bedolla requested a memo informing Council of the impacts to the City should Valley Link decide to start implementing the results from the supplemental EIR.
The understanding is a stop at Mountain House and Tracy would solely get an operation facility. Council Member Davis supported.
Council Member Bedolla stated some cities have a dedicated Community Development Director and a Youth Coordinator or a youth-oriented position. There is nothing for youth to do in Tracy and requested a memo on the benefit of having a dedicated Community Development Director and youth orientated or director level position that is focused on developing more youth opportunities.
Ms. Schnaider responded that is currently in our recreation. In the last two weeks we brought on our first teen and youth recreation coordinator. It is the first in over a decade that has been part of the City team and part of budget augmentation the Council adopted.
Will have Parks Director send a memo introducing that staff member to Council.
Council Member Bedolla requested information on the benefit of having a dedicated Community Development Director. We have planning, engineering but have seen some cities that have that position staffed and takes a more holistic approach.
Ms. Schnaider stated our titles here are different. The function of Development Services and Parks and Community Services would partner together, it is a combination of more of any kind of functionality of titles.
Council Member Bedolla stated he gets how different positions can connect but have seen other success stories where this is something they believed in.
Ms. Lichtwardt asked how Council Member Bedolla envisioned that role and provided a history of the City’s past Community Development Department and the creation of the Development and Engineering Services and putting engineering and planning together for efficiency. Community Development may be a function but could be planning and building which is part of Development Services.
Council Member Bedolla retracted the Community Development Council item and stated he will do more homework on that and regroup and come back. He is looking for more employees in the City that are focused on opportunities for young people.
Regular Meeting Minutes 14 December 6, 2022
Mayor Young stated Consent Item 1.C appointed five people to serve Youth Advisory Commission, and there may be an opportunity to utilize that vehicle to highlight and bring back other opportunities.
Mayor Young reported on the recent Cal Cities Leadership conference and board meeting in Monterey and setting priorities for 2023 which have been published. Mayor Young stated Consent Item 1.E was not pulled but there are a number of meetings that will not take place in 2023: July 4 is a holiday but established a meeting on July 5 to replace it. July 18 there will not be a meeting and August 1 is National Night Out. We will also not be having a meeting on December 20, 2022, but there will be a special meeting on December 13, 2022 at 6:00 p.m. The Flaming Ukes will be in the lobby at 5:00 p.m. and there will also be a reception in lobby for outgoing and incoming Council Members. Mayor Young thanked TCCA for the lights parade.
7. ADJOURNMENT – Time: 10:06 p.m.
ACTION: Motion was made by Council Member Davis and seconded by Mayor Pro Tem Vargas to adjourn. Roll call found all in favor; passed and so ordered.
The above agenda was posted at the Tracy City Hall on December 1, 2022. The above are action minutes. A recording is available at the office of the City Clerk.
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Mayor
ATTEST:
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City Clerk