NOTICE OF SPECIAL MEETING
Pursuant to Section 54956 of the Government Code of the State of California, a Special meeting of the Tracy City Council is hereby called for:
Date/Time: Tuesday, May 2, 2023, 5:30 p.m.
(or as soon thereafter as possible)
Location: Tracy City Hall
333 Civic Center Plaza, Tracy, CA.
Government Code Section 54954.3 states that every public meeting shall provide an opportunity for the public to address the Tracy City Council on any item, before or during consideration of the item, however no action shall be taken on any item not on the agenda.
This meeting will be open to the public for in-person and remote participation pursuant to Government Code Section 54953(e)
For Remote Public Comment:
During the Items from the Audience, public comment will be accepted via the options listed below. If you would like to comment remotely, please follow the protocols below:
• Comments via:
o Online by visiting https://cityoftracyevents.webex.com and using the following Event Number: 2557 749 7261 and Event Password: TracyCC o If you would like to participate in the public comment anonymously, you may submit your comment via phone or in WebEx by typing “Anonymous” when prompted to provide a First and Last Name and inserting [email protected] when prompted to provide an email address. o Join by phone by dialing +1-408-418-9388, enter 25577497261 #8722922# Press *3 to raise the hand icon to speak on an item.
• Protocols for commenting via WebEx:
o If you wish to comment under “Items from the Audience/Public Comment” portion of the agenda:
▪ Listen for the Mayor to open “Items from the Audience/Public Comment”, then raise your hand to speak by clicking on the Hand icon on the Participants panel to the right of your screen.
▪ If you no longer wish to comment, you may lower your hand by clicking on the Hand icon again.
o Comments for the “Items from the Audience/Public Comment” will be accepted until the public comment period is closed.
May 2, 2023 Special Meeting
1. Call to Order
2. Actions, by Motion, of City Council pursuant to AB 2449, if any
3. Roll Call
4. ITEMS FROM THE AUDIENCE - In accordance with Council Meeting Protocols and Rules of Procedure, adopted by Resolution No. 2019-240, and last amended by Resolution No. 2021-049, a five-minute maximum time limit per speaker will apply to all individuals speaking during “Items from the Audience/Public Comment”. For non- agendized items, Council Members may briefly respond to statements made or questions posed by individuals during public comment; ask questions for clarification; direct the individual to the appropriate staff member; or request that the matter be placed on a future agenda or that staff provide additional information to Council.
5. DISCUSSION ITEMS
5.A CITY COUNCIL CONDUCT A WORKSHOP TO REVIEW THE CITY’S
PROPOSED PAVEMENT REHABILITATION PROJECTS FOR THE NEXT
THREE FISCAL YEARS AND PROVIDE FEEDBACK.
6. Council Items and Comments
7. Adjournment
Mayor
Posting Date: April 27, 2023
The City of Tracy is in compliance with the Americans with Disabilities Act and will make all reasonable accommodations for the disabled to participate in employment, programs and facilities. Persons requiring assistance or auxiliary aids in order to participate, should contact the City Manager’s Office at (209) 831-6000 at least 24 hours prior to the meeting.
M ay 2, 2023
Agenda Item 5.A
RECO
MMENDATION
S
taff recommends that City Council conduct a workshop to review the City’s proposed pavement rehabilitation projects for the next three fiscal years and provide feedback.
EXEC
UTIVE SUMMARY
S
taff has created a plan, using the Pavement Condition Index (PCI), roadway classification and projected available funding, to identify proposed pavement rehabilitation projects for the next three fiscal years.
B
ACKGROUND AND LEGISLATIVE HISTORY
The C
ity’s Pavement Management Program (PMP) is a system that assists staff in managing the inventory and pavement condition of the streets in the City. The system also provides tools that assist staff in the decision-making process to make cost-effective decisions related to the street network and maximize the City’s return on investment from available maintenance and rehabilitation funds. The City uses StreetSaver Software, developed by the Metropolitan Transportation Commission (MTC) of the San Francisco Bay Area. The PMP Update and final report was adopted by City Council on November 1, 2022.
AN
ALYSIS
A
s part of the PMP update, the Consultant analyzed the City’s 258 centerline miles of streets.
The conditions of the pavement sections were then recorded in terms of a numerical value called the Pavement Condition Index (PCI), between 0 and 100, with 100 representing the best possible condition and 0 representing the worst possible condition. The PCIs are further categorized as Very Good/Excellent (PCI 70-100), At-Risk to Fair (PCI 50-69), Poor (PCI 25-49) and Failed to Poor (PCI 0-24).
S
taff has used the PCI Map and developed a list of streets that can be rehabilitated in the next three fiscal years based on available funding. Staff has given priority on improving the high traffic volume arterial and collector street segments and also identified the residential segments which have a very low PCI. Even though the available funding is not sufficient to bring all the City streets to a Very Good/Excellent (PCI 70-100), funding will be attributed to the segments which are mostly in the Poor (PCI 25-49) and Failed to Poor (PCI 0-24) category, with the intent to bring their PCIs to the Excellent rating.
F
ISCAL IMPACT
The dev
elopment of this three-year plan is in accordance with the projected funding availability as follows:
Agenda Item 5.A
May 2, 2023
Funding Source FY2023/24 FY2024/25* FY2025/26*
General Fund - Deferred
Maintenance (CC Fiscal
Sustainability Policy)
$ 4,000,000 $ 4,000,000 $ 4,000,000
Measure K $ 683,000 $ 683,000 $ 683,000
Gas Tax $ 936,808 $ 950,000 $ 950,000
SB1 RMRA $ 2,337,002 $ 2,400,000 $ 2,400,000
RSTP Grants $ 600,000 $ 600,000 $ 600,000
Total $ 8,556,810 $ 8,633,000 $ 8,633,000
*The California Department of Tax and Fee Administration (CDTFA) recently released data on a study conducted related to sales tax allocations related to e-commerce. Staff continues to monitor this situation and potential future impacts.
COORDINATION
City Engineering Division has been in coordination with the Operations Division of the Operations and Utilities Department in this effort for developing this three-year plan.
CEQA DETERMINATION
This action of providing feedback to the City’s proposed pavement projects for the next three fiscal years will not pose any environmental impact and is not subject to CEQA.
STRATEGIC PLAN
This agenda item supports the City of Tracy’s Quality of Life Strategic Priority, and specifically implements the following goal:
Goal 1. Advance green and roadway infrastructure projects that improve connectivity, including bike lanes.
ACTION REQUESTED OF THE CITY COUNCIL
Staff recommends that the City Council conduct a workshop to review the City’s proposed pavement projects for the next three fiscal years and provide feedback.
Prepared by: Anju P illai, PE, Senior Engineer
Reviewed by: Koosun Kim, P E, City Engineer / Assistant Director of Development Services Jaylen French, Development Services Director
Sara Cowell, Finance Director
Nancy Ashjian, Assistant City Attorney
Karin Schnaider, Assistant City Manager
Approved by: Midori Lichtwardt, Acting City Manager