Pursuant to Section 54956 of the Government Code of the State of California, a Special meeting of the Tracy City Council is hereby called for:
Date/Time: Tuesday, April 2, 2024, 5:00 p.m.
(or as soon thereafter as possible)
Location: Tracy City Hall
333 Civic Center Plaza, Tracy, CA.
Government Code Section 54954.3 states that every public meeting shall provide an opportunity for the public to address the Tracy City Council on any item, before or during consideration of the item, however no action shall be taken on any item not on the agenda.
This meeting will be open to the public for in-person and remote participation pursuant to Government Code Section 54953(e)
For Remote Public Comment:
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• Comments via:
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NOTICE OF SPECIAL MEETING
April 2, 2024 Special Meeting
1. Call to Order
2. Actions, by Motion, of City Council pursuant to AB 2449, if any
3. Roll Call and Declaration of Conflicts
4. Items from the audience - In accordance with Council Meeting Protocols and Rules of Procedure, adopted by Resolution No. 2019-240, and last amended by Resolution No. 2021-049, a five-minute maximum time limit per speaker will apply to all individuals speaking during “Items from the Audience/Public Comment”. For non-agendized items, Council Members may briefly respond to statements made or questions posed by individuals during public comment; ask questions for clarification; direct the individual to the appropriate staff member; or request that the matter be placed on a future agenda or that staff provide additional information to Council.
5. DISCUSSION ITEMS
5.A The Tracy Finance Committee recommends that the City Council, as a part of the Fiscal Year (FY) 2024-25 budget development process: (A) receive a report on FY 2023-24 departmental and capital project accomplishments, and (B) provide direction regarding anticipated departmental and capital project augmentation requests and funding objectives for the FY 2024-25 Operating and Capital Budget.
6. Council Items and Comments
7. Adjournment
Posting Date: March 28, 2024
The City of Tracy is in compliance with the Americans with Disabilities Act and will make all reasonable accommodations for the disabled to participate in employment, programs and facilities. Persons requiring assistance or auxiliary aids in order to participate, should contact the City Manager’s Office at (209) 831-6000 at least 24 hours prior to the meeting.
Apri l 2, 2024
Agenda Item 5.A
RECOMMENDATION
The Tracy Finance Committee recommends that the City Council, as a part of the Fiscal Year (FY) 2024-25 budget development process: (A) receive a report on FY 2023-24 departmental and capital project accomplishments, and (B) provide direction regarding anticipated departmental and capital project augmentation requests and funding objectives for the FY 2024-25 Operating and Capital Budget.
EXECUTIVE SUMMARY
As part of the Fiscal Year (FY) 2024-25 budget development process, staff is facilitating this discussion by p
resenting an introduction to the City’s budget process. In addition, this item will provide a status report from all of the operational departments of the City of Tracy. That report will
include each department’s accomplishments from prior fiscal year’s budget augmentations and their
goals for increases being requested for this next budget year. Additionally, the report includes
updates on existing and proposed new capital projects for FY2024-25. Staff will be coming back in the fall with a complete 5 Year Capital Improvement Plan update.
In addition to providing the report, staff seeks direction on the anticipated departmental and capital project augmentation requests and funding objectives for the FY 2024-25 Operating and Capital B
udget.
BACKGROUND
Annually, staff prepares a presentation on the Capital Improvement Plan, which includes all existing and new capital improvement projects (CIPs). This is presented to review the proposed projects requesting funding for the next fiscal year. This provides an opportunity to receive feedback f
rom the City Council that will be incorporated into the FY 2024-25 Capital Budget. This year the operational funding requests will be included as part of the discussion.
Since the Finance C
ommittee has become a standing committee of the City Council, the report and discussion are
first occurring at the Finance Committee. The feedback received at the Finance Committee will be incorporated into the materials that will be presented to the City Council at
a budget workshop that is anticipated to occur on April 2, 2024.
ANALYSIS
Budget P
rocess
Base Budget and Augmentations
A bas
e budget is developed for all operating programs and includes staff, contracted services, and commodities ac
counts. The base is determined by utilizing the historical spending but adjusted f
or an inflation factor plus the current budget amounts. The budget may also be adjusted for specific one-time items t hat are not considered to be ongoing.
For purposes of budget preparation and formulation, departmental budget submittals for a program consist of two parts: a base request and augmentation requests to enhance the budget.
Agenda Item 5.A
April 2, 2024
All augmentation requests shall be accompanied by a narrative explanation of the sources and uses of funds. All requests for additional personnel shall include a narrative explaining the need for an increase in potential staff and duties for the new employee. Management reviews all augmentation requests to determine priority.
Budget Timeline
The Tracy Municipal Code requires that the City Council adopt a budget by no later than the close of the Fiscal Year (June 30). This annual budget serves as the foundation for the City’s financial planning and control. The budget is prepared by fund, by department, and by program. The Finance Department maintains budgetary controls to ensure compliance with legal provisions embodied in the appropriated budget approved by the City Council. The level of budgetary control (the level at which expenditures cannot legally exceed the appropriated amount) is the department level and within a single fund. The City Manager may authorize transfers between administrative control accounts within a department or within a capital project. Supplemental appropriations during the year must be approved by the City Council. Any transfer of appropriations between departments in the operating budget or between capital projects in the capital budget also requires City Council approval.
January - Annually the budget process is kicked off at the beginning of the calendar year, this starts with meeting with each department to go over the process, expectations, and timelines.
Once staff has received all requests these are compiled by funding source and department.
February – Department Head discussions occur to present their requests and prioritize Citywide what will be recommended to the City Manager for funding in next year’s budget.
March/April – Finance Committee & City Council Budget Workshop to present the proposed augmentations along with updates and requests for Capital Improvement Projects.
May – The proposed FY2024-25 Operating and Capital Budget will be presented to the Finance Committee for recommendation to City Council to adopt.
June – The Proposed FY2024-25 Operating and Capital Budget presented to City Council for adoption.
Operational Departments
This report provides an opportunity for each Department to highlight the accomplishments/results from prior funding received from FY2022 to current fiscal year along with their goals for FY2025 requests. During these past three fiscal years, the City has funded 60 new positions from general and enterprise funds City wide.
For this next budget cycle there will be a realignment of resources to enhance efficiencies, resulting in the dissolution of the Mobility and Housing Department, transitioning the Development Services Department to Community and Economic Development, renaming Parks & Recreation to Parks, Recreation, and Community Services Department and Operations & Utilities back to Public Works.
Agenda Item 5.A
April 2, 2024
Wi
th these realignments, divisions will be reassigned to these updated departments as follows:
Division Previous Department New Department
Homeless Services Mobility and Housing
Parks, Recreation,
and Community
Services
Economic
Development Mobility and Housing
Community and
Economic
Development
Transit Mobility and Housing Public Works
Airport Mobility and Housing Public Works
Engineering Community and Economic
Development Public Works
Cultural Arts City Manager's Office
Parks, Recreation,
and Community
Services
FY2024-25 Budget Augmentation Requests
The table below summarizes the FY2024-25 budget augmentation requests. A detailed listing of prior year budget augmentations and accomplishments is included in Attachment A.
Department
Total
Request
Amount
Other Fund
On-Going
Other Fund
One-Time
General
Fund
Ongoing
General
Fund One-
Time
City Manager's Office $ 15,000 $ 7,500 $ 7,500 Human Resources $ 346,526 $ 118,263 $ 55,000 $ 118,263 $ 55,000 Innovation & Technology $ 206,000 $ 42,120 $ 13,500 $ 113,880 $ 36,500 Parks, Rec & Comm
Services $ 2,477,588 $ 696,988 $ 180,600 $ 1,600,000 $ - Police Department $ 995,843 $ 638,843 $ 357,000 Public Works $ 3,926,865 $ 2,568,173 $ 454,155 $ 677,689 $ 226,848 $ 7,967,822 $ 3,425,544 $ 710,755 $ 3,148,675 $ 682,848 *The detailed listing of FY 2024-25 requests is included in Attachment C.
The following requests are included in the summary table but provides more detail as it relates to the justifications and goals for these funding requests.
Human Resources
HR Analyst
Funding Source: General Fund (50%) and Other Funds (50%) Agenda Item 5.A
April 2, 2024
Justification: This request is for an additional position in the Risk Management Division which currently has one dedicated analyst and part of a HR Technician. The Human Resources Department’s Risk Management Division workload has increased significantly in the areas of liability claims and litigation, property claims and contract and insurance review over the last few years. In order to maintain a high level of service related to these critical functions in addition to the other risk related assignments including workers’ compensation, reasonable accommodations, subrogation’s and ensuring risk management compliance with evolving regulations.
P
arks, Recreation & Community Services
Senior Maintenance Worker
Funding Source: CFD
Justification: This position is needed to meet the service level standards as outlined in the specific plan for these developments. The Senior Maintenance Worker position is the advanced journey level maintenance worker needed to perform the most technical and complex maintenance tasks, while exercising technical and functional direction over and providing training to lower-level staff.
The numbe
r of parks in the Ellis and Tracy Hills communities is currently 5, growing to 7 at the end of fiscal year 2024. The City is expected to accept 2 additional parks at the on-set of fiscal year 2025, resulting in 9 parks with unique and highly sought after amenities. For example, one of the new parks is a one-of-a-kind dog park with exorbitant amenities. This specialized park will be a first for the City and surrounding neighborhood communities, with use expected to be high and demanding, just as all the other parks are in these developments
Police
Deputy Chief
Funding Source: General Fund
Justification: To reinstatement the Deputy Chief position, it was established in the FY2006/07. The Deputy Chief of Police position is responsible for assisting the Police Chief in the operational planning and management of departmental programs, policies, and actions. The 2005 Productivity and Staffing Analysis performed by Kirchhoff & Associates detailed several recommendations to assist in dealing with the increased need for police services and the increased complexity of managing the Police Department, which are still true today. Assists in providing a high level of leadership over police activities and assists the Police Chief in implementing the recommendations set forth.
Advises the Police Chief on all relevant matters and assists in the development and interpretation of policies, rules, and regulations governing police activities. Reporting directly to the Police Chief, the incumbent represents the City and the Police Department in its work with citizen groups and commands the Police Department in the absence of the Police Chief. In addition, the position acts as the Department's management representative in labor negotiations and related activities, as well as manages the development of an effective employer-employee relations strategy. The reinstatement of this position enhances accountability and increases the Department's outreach and service to City residents.
Agenda Item 5.A
April 2, 2024
P
olice Officer – School Resource
Funding Source: General Fund
Justification: The additional police officer to be assigned as a School Resource Officer for Jefferson High School. The additional officer request supports Council Strategic Priority for Public Safety and strengthening community safety through crime prevention, intervention, and enforcement activities. The Jefferson School District has requested to partner with the Tracy Police Department to fund one School Resource Officer position. Most of the Jefferson School District Schools are located within the City of Tracy city limits and have historically been serviced by Tracy PD. Per MOU, Jefferson School District will reimburse the City for 50% cost of the position.
H
omeless Outreach Coordinator
Funding Source: Grant (FY2026 General Fund)
Justification: Currently, each case manager holds a caseload of about 50-60 people, about twice the number recommended according to best practices. Between 50-60 new clients are identified each quarter due to the transient nature of the population. The more recently formed MET team is also growing its caseload. In October the team worked intensively with nine clients, including four new referrals. Five of the nine required transport and coordination with crisis services during the month, the remaining four were kept stabilized in the community through regular wellness checks. Already the team is seeing increases in the month of November and anticipates a growth in services as word is spreading among officers and partner programs on the work of the team. Familiar Faces case managers are City of Tracy employees and are required to wear standard attire (khaki pants and t- shirts), identification, and are responsible for developing a client case plan, assisting clients in meeting goals, recording service and case management activities, and conducting coordinated activities with service partners and health professionals to meet client needs. These duties may also involve transporting clients to behavioral health care appointments or other meetings necessary to obtain identification, public benefits, or procure shelter or housing.
A
dministrative Assistant
Funding Source: Grant (FY2026 General Fund)
Justification: To support the growth of the Familiar Faces Program and provide administrative support including coordinating activities between partners and patrol unites, uploading and validating incident responses into multiple data systems, and tracking and reporting program impact. When the department implemented the Familiar Faces Program, administrative support was provided through a consultant and through grant funding. The request for this position, will be funded for 12 months through grant funding, but would need to be supported after year 1 through the department’s operational budget.
Administrative assistance will deepen operational capacity and further support the integration of the co-responder units within the Department.
Agenda Item 5.A
April 2, 2024
Public Works
Building Maintenance Workers (2)
Funding Sources: General Fund (74%) and Other Funds (26%) Justification: On average 1029 service requests are submitted by City employees & residents with an additional 521 preventative maintenance (PM) requests for 280k square feet. Staff anticipate an additional 78k square feet to be added between FY2024 through FY2026. APWA stated that 50k square feet per one position. The addition of these two positions will ensure that we are meeting APWA standard for current and additional square footage. Staff will monitor the amount of service requests and PM's that are closed annually after positions are filled and trained.
Mai
ntenance Worker
Funding Source: Transit Fund
Justification: Transit Division currently has position allocated for maintenance work over 4 hours each day, which only allows for reactive maintenance tasks and service requests rather than preventative maintenance tasks. By adding this additional position, essential preventative maintenance can be completed at transit locations throughout the City as well as at the Transit Station. Citizens will see a reduction in wait time on request and overall visual improvement in the City with repairs.
Utilit
y Operator
Funding Sources: Wastewater
Justification: Currently the Wastewater Plant operations has one employee working a solo graveyard shift. An additional employee is needed for safety purposes and to be an additional relief person during overtime related work.
Utilit
y Operator
Funding Sources: Water Fund
Justification: Currently the Water Plant operations has one employee working a solo graveyard shift. An additional employee is needed for safety purposes and to be an additional relief person during overtime related work.
Dr
ainage Maintenance (on-going) $150,000
Funding Source: General Fund
Justification: To clear channel way debris that is not serviceable by the vegetation portion of the landscaping contract. This will also be used to replace worn and damaged parts in various pump stations and drain inlets to prevent system or localized flooding. Staff will report at end of year miles of channel way cleared, pump stations repaired and drain inlets replaced.
CAPITAL IMPROVEMENT PROGRAM
Depar
tments are continuously evaluating capital improvement needs and are incorporated into the FY 2024/25 budget planning. At this time, staff will be solely updating projects and funding for Agenda Item 5.A
April 2, 2024
the next
fiscal year, FY2024-25. A detailed listing of existing projects and a status update is included as attachment B to this report. Staff will be returning in the fall for a more comprehensive update of the 5-year plan once all the master plans have been updated so they can be incorporated into the program.
Below
is a list of projects proposed for funding from the general fund:
Project Amount
City of Tracy Apparatus Replacement (SSJCFA) 500,000
Council Dais Extension 350,000
Incentive pilot program - Economic Development 250,000
Security cameras for City Hall and a PA system for
the Support Services Building 250,000
Cyber Security Firewalls 460,000
Tracy Sports Complex Maintenance Yard Site
Improvements 360,000
Parks (Deferred Maintenance) 5,500,000
Arterial Landscaping, Tree Maintenance &
Removal (LMD) 721,500
Pavement Maintenance Management Plan
(PMMP) 140,000
Road Improvements (Transfer Existing Operating
Budget into Project) 650,000
Trash Capture Devices for Stormwater
Conveyance 5,000,000
Road Improvements (Deferred Maintenance) 4,000,000
Total 18,181,500
City of Tracy Apparatus Replacement (SSJCFA) - The City, as a member agency under the SSJCFA joint powers agreement, owns and maintains the fire engines at each of its respective fire stations. On December 21, 2021, the SSJCFA board adopted a resolution (2021-034) approving the apparatus replacement plan. This project is to accumulate funding for future replacements.
Council Dais Extension - Extension of current dais to provide a permanent placement for the City Clerk and IT Support personnel at the dais. Remove the two stations positioned below the dais, replace the carpet impacted by the removal of the two stations, replace the facade of the dais, add electronic name plates and electronic voting buttons.
Incentive pilot program - Economic Development - This request is to fund various economic development incentive pilot programs encouraging private investment throughout the City.
Agenda Item 5.A
April 2, 2024
Security cameras for City Hall and a PA system for the Support Services Building- The implementation of security cameras at City Hall and a PA system at the Support Services Building is a strategic investment in the safety, security, and operational efficiency of the facility. These technologies collectively contribute to creating a secure environment for employees, visitors, and public officials, reinforcing City Hall's role as a reliable and well-protected civic institution.
Cyber Security Firewalls- The purchase includes hardware & software. Firewalls are deployed at City Hall, PD, Water/Utility, and Fire Service. Firewalls are deployed in pairs for redundancy.
Firewalls are the gateway that allows internet traffic in and out of the organization and have become increasingly important with the deployment of Software as a Service applications and an increase in cyber security threats.
Legacy Fields Office Building & Site Improvements- Purchase and install a new prefabricated office building for Parks Maintenance staff. Building to include private office, workstations, restroom, and conference room. Project will also include demolition, grading, utility connections, asphalt paving, fencing, lighting, and other improvements.
Tracy Sports Complex Maintenance Yard Site Improvements- Expand and enclose an existing maintenance area at the Tracy Sports Complex (TSC). Project includes demolition, grading, installation of 456 linear feet of 10-foot-high slatted fencing, addition of approx. 4,650 square feet of asphalt, installation of two (2) 30x30 enclosed storage sheds, installation of three (3) CMU material bins, walkway extension, electrical work for sheds and lighting & security.
Parks (Deferred Maintenance)- Funding Allocated towards deferred parks maintenance (FY25 & FY26) through the fiscal sustainability policy and will be used for the Multi Gen Rec Center Project.
Arterial Landscaping, Tree Maintenance & Removal (LMD)- Annual Maintenance Project Pursuant to Prop 218, revenue generated from the assessed zones in the LMD should not be utilized to support efforts which are considered a general benefit to the public. Per the Engineer's LMD report, arterial roadways are considered a general benefit to the community as individuals, businesses, and non-profits utilize them for ease of transportation and connectivity throughout the community. This project will be able to address areas of concern with funding one-time, while staff is evaluating the gaps in current funding levels and will return to Council later for discussion.
Pavement Maintenance Management Plan (PMMP)- The project will provide the necessary information to evaluate the condition of the existing airport pavement and create the timeline needed for maintenance of pavement to extend the life of the pavement. The funding for the project will be broken down as follows: FAA grant $126,000, State Matching grant $6,300, and $7,700 general fund. The FAA grant will not be provided to the City until August 2024, and the State Matching grant will not be awarded until after the FAA grant is received.
Road Improvements (Public Works Maintenance)- With the purchase of the new asphalt grinder, new projects are anticipated to generate an increase in overall supplies used. New asphalt and concrete will be installed more frequently as the year progresses. In the last twelve months, 3,493 service requests have been created, with 2,762 closed, leaving the remaining 731 requests compounding the already extensive backlog of deferred maintenance requests. With new equipment, staffing, and materials recently approved the Division will be able to perform approximately 2.5-3.5 miles annually with an anticipated size of .35 miles per project. These roadway repairs are to include minor grinding, <1.5" overlays, seal coating, striping, and signage during the individual projects. The existing operating budget will be transferred into this project.
Agenda Item 5.A
April 2, 2024
Trash Capture Devices for Stormwater Conveyance- The State Regional Water Quality Control Board implemented regulations in 2019 that require NPEDS MS4 storm water permit agencies to begin the implementation of trash capture systems in all storm water conveyance systems. The period to complete the construction of these systems is 10 years, so they must be in place in 2029. The requirement is intended to prevent the flow of any trash particles larger than 5mm into waters of the US. Preliminary Studies are in progress. Funding for construction needs to be accumulated by FY2025/26 for design and construction to meet the regulation deadline.
Road Improvements (Deferred Maintenance)- Funding Allocated towards deferred streets maintenance through the fiscal sustainability policy.
STRATEGIC PLAN
Thi
s agenda item supports Governance Strategic Goal 3: Ensure Short and Long-term Financial Sustainability.
ACTION REQUESTED OF THE CITY COUNCIL
The Tr
acy Finance Committee recommends that the City Council, as a part of the Fiscal Year (FY) 2024-25 budget development process: (A) receive a report on FY 2023-24 departmental and capital project accomplishments, and (B) provide direction regarding anticipated departmental and capital project augmentation requests and funding objectives for the FY 2024-25 Operating and Capital Budget.
P
repared by: Felicia Galindo, Budget Officer
R
eviewed by: Sara Cowell, Director of Finance
Bijal Patel, City Attorney
Approved by: Karin Schnaider, Assistant City Manager
ATTACHMENTS
A
ttachment A – Department Budget Accomplishments
Attachment B – CIP Updates
Attachment C – FY2024-25 Budget Augmentations
Attachment D – FY2024-25 Presentation
Attachment A
Funding received FY2022 thru FY2024
City Attorney
Fiscal
Year Budget Augmentation Funding Source Accomplishments 2024 Legal Services (On-
Going) - $280,000
General Fund
(50%), Other funds
(50%)
This increase allowed for the handling and overseeing of outside legal services related to ongoing litigation and coverage needed due staffing vacancies in the City
Attorney's office.
2024 Paralegal
General Fund
(50%), Other funds
(50%)
The funding for this position was recently added with the Q2 Budget Update and the recruitment is currently in
process.
City Manager
Fiscal
Year Budget Augmentation Funding Source Accomplishments 2023
Multimedia
Communication
Assistant
General Fund
(50%), Other funds
(50%)
The Multimedia Communications Assistant will provide
technical and administrative support to advance the
City's comprehensive communication, marketing, and
engagement efforts.
2023 Executive Assistant
General Fund
(50%), Other funds
(50%)
An additional Executive Assistant was hired to support
the second Assistant City Manager.
Attachment A
Community and Economic Development
Fiscal
Year Budget Augmentation Funding Source Accomplishments 2022 Administrative
Technician
ARPA, CDBG &
General Fund
This full-time position was filled in 2022. There is now dedicated staff to focus on the administrative roles and responsibilities required of the Community Development
Block Grant and HOME Investment Partnership
Program.
2022
Economic Development
Strategic Plan Update
(One-Time)
General Fund
In September of 2023, the City Council adopted the
City’s Ten-Year Economic Development Strategic Plan
(EDSP) to help guide the Division’s efforts. Adoption of this plan involved concerted efforts and feedback from
the City Council, City staff, community partners, business community, and community members. Further, extensive
assessment of the current City landscape, research, and data was compiled to develop the final EDSP.
2023 Real Property Agent General Fund This position is currently in the recruitment process. 2023 Associate Planner
(Planning Fees)
Planning Fees This position was requested to assist with the high workload in the Planning Division.
2023 Planning Technician Planning Fees
The position was requested to assist with Planning
review of building permits. The Planning Division is
responsible for reviewing approximately 1,000 building
permits per year to ensure compliance with the City's
Zoning Ordinance and other applicable planning and
zoning related regulations.
2024 Assistant Planner Planning Fees
This position was needed to assist with the high
workload in the Planning Division. The addition of this Assistant Planner enables the City to increase our
responsiveness on customer service and enable
Associate Planners to timely process submitted
applications.
2024 Economic Development
Analyst General Fund
The funding for this position was recently added with the Q2 Budget Update and the recruitment process is
expected to begin in the next few months.
Finance
Fiscal
Year Budget Augmentation Funding Source Accomplishments 2023 Subscription Software
(On-Going) $150,000
General Fund
(50%), Other funds
(50%)
In FY2024 the Digital Book was launched which
increased transparency and accessibility of the City’s
Operating and Capital Budget. Recently the department
has implemented contract management module and
continues to on-board these new systems to further
streamline financial processes and increase internal
controls.
Attachment A
Human Resources
Fiscal
Year Budget Augmentation Funding Source Accomplishments 2023 HR Analyst
General Fund
(50%), Other funds
(50%)
This position was recently filled and there has been an increase in programs and trainings being offered to
employees.
Innovation and Technology
Fiscal
Year Budget Augmentation Funding Source Accomplishments 2023
IT Equipment
Replacement (On-going)
$150,000
General Fund
(73%), other funds
(27%)
Replaced outdated equipment to ensure maximum
productivity of the end users and replace end of life
equipment to ensure safe and reliable network
operations to support critical City services such as Public Safety and Utilities.
2023 GIS Consulting Services
(On-going) $135,000
General Fund
(73%), other funds
(27%)
Hired a GIS Technician to support ongoing GIS
operations upgrading our GIS platform and accelerating
other GIS projects that support Public Safety and
homeless services.
2023 IT Security Consulting
(On-going) $187,500
General Fund
(73%), other funds
(27%)
Utilized the funds by creating a Cybersecurity Officer
Position to have an ongoing expertise in Cybersecurity to ensure the safety of the internet.
2023 Chief Innovation Officer
General Fund
(73%), other funds
(27%)
The addition of IT as a standalone department required
the addition of a Department Head. The Chief Innovation Officer was hired in FY2023 and has began to implement
augmented IT services and trainings.
2024 Senior Information
Systems Technician
General Fund
(73%), other funds
(27%)
Provided additional support for the Public Safety
technology and technology specific cross training.
2024 GIS Technician
General Fund
(73%), other funds
(27%)
Supports ongoing GIS operations and expanding GIS
services in the future as well as provide resources for upgrading our GIS platform and accelerating other GIS
projects that support Public Safety, Community
Development and Homeless Services.
2024 Cyber Security Officer
General Fund
(73%), other funds
(27%)
The position was recently filled and has completed
Comprehensive Cyber Security Training for all staff along with deploying a new hire cybersecurity training program.
Attachment A
Parks, Recreation and Community Services
Fiscal
Year Budget Augmentation Funding Source Accomplishments 2022
Homeless Services
Manager &
Administrative
Technician (Funded
through ARPA 2022-
2024, General Fund
2025)
ARPA & General
Fund
Working with the County Neighborhood Preservation Unit
(CoC Collaborative Applicant) and the City of Stockton to solidify round 5 of HHAP through the regional plan
process, and County Medi-Cal Managed Care plans to
implement the Cal-Aim State initiative to bring in
additional funds and supports to the shelter site. This has led to the pilot with SJ County for an In-Home Supportive Services program at the shelter site to support
individuals with higher care needs.
2022 Recreation Program
Coordinator General Fund
Enhanced and increased youth & teen offerings to the
community. Staff have expanded programs to include
extended care and year-round Mobile Rec. In addition,
excursions are now being offered.
2023 Parks Planning
Coordinator Measure V
Coordinates plan review process for land development
to increase project output and assist with Capital
Improvement Projects.
2023 Maintenance Workers (2) General Fund
One position was allocated to the Tracy Sports Complex
which improved the overall service level at the highly
utilized sports complex. Staff have been addressing
deferred maintenance concerns which will prolong the
assets useful life. The other position was allocated to support General Fund Parks. With an additional staff
person, weekend staffing has been provided to support a high service level standard.
2023
Grand Theatre
Presenting and
Advertising (on-going)
$300,000
General Fund
Additional budget was used to keep up with increased
marketing costs and to expand programming to include
national touring acts regularly to bring attention to,
audiences. The use of additional marketing/advertising
funds resulted in increased community outreach,
audience numbers, and ticket revenue to contribute to
offsetting this added expense.
2024 Maintenance Worker CFD
An additional maintenance worker was provided to
support the Ellis and Citywide CFDs. Additional parks
were brought on requiring more staff support.
Preventative maintenance is performed in adherence to
the respective maintenance manuals.
2024
Senior Maintenance
Worker & Maintenance
Workers (4)
Measure V
The Senior Maintenance Worker and Maintenance
Workers were provided at Legacy Fields to provide
maintenance to 72 acres of active recreation. This
includes daily field prep of 10 baseball fields, 8 soccer fields, restroom cleanliness, and shrub care throughout the facility, in plazas and parking lots.
Attachment A
Police
Fiscal
Year Budget Augmentation Funding Source Accomplishments 2022 Police Officers (3) Grants and
General Fund
These positions were partially funded for 36 months
through the US Department of Justice COPS Hiring
Grant. Through this grant, specific performance
objectives were implemented to include providing a
reliable police presence to deter violent crimes and
homicide, restructuring beat alignments, and providing
police presence and expanded police services in the
neighborhoods where the city has experienced growth in
residenti
al and business development. These goals have
been accomplished.
2023 Police Officers (2) General Fund
These positions have also been hired and supported the
department’s continued progress toward providing a
more visible police presences, expanding police
services, reducing response times, and increasing
staffing.
2023 Homeless Outreach
Coordinators (2) General Fund
These positions have been filled and are being utilized as expected. The department has seen many successes
with its Familiar Faces Program. In a one-year period the two existing case managers engaged over 175
individuals. An estimated 100+ homeless people
currently live in the City of Tracy, a drop of nearly 50% over the past two years - primarily due to better
connections and engagements to services. During
October there were 134 law enforcement related calls
involving the target population. 81% of incidents were
resolved without an arrest or citation.
2023 Animal Services Aide General Fund
The position was filled and has achieved its purpose.
With 3 Full Time Shelter Aides, there is ample coverage 7 days a week, and increased proactivity in community
education and animal behavior assessments.
2023 Public Safety Dispatcher
Supervisor General Fund
The additional supervisor was hired in November 2022
and has fulfilled the purpose of our request. There is
better span of control, more supervisory oversight for
24/7 operation, and the 2nd Supervisor enabled the
Communications Center to transition to the 4/11 work
schedule to work in cooperation with the department’s
patrol team.
2024 Police Officers (2) –
Traffic Safety General Fund
The two positions have been added to the department’s
allocations and have been hired. The department is in
progress for its stated goals related to the Traffic Safety Unit and traffic safety.
Attachment A
Public Works
Fiscal
Year Budget Augmentation Funding Source Accomplishments 2022 Administrative
Technician Solid Waste
The additional position was able to assist the
Management Analyst who oversee Solid Waste and
Recycling contracts with outreach for various recycling programs, including the production of the 2024 Solid
Waste & Recycling Magazine; increased posts on the
City's social media sites; establishes, updates, and
maintains a new compliance tracker for businesses with
recycling and food waste disposal programs; following up on customer complaints with regards to waste disposal
and placement of containers, and performing the
accounts payable functions for the Division.
2022 Transit Coordinator Transit Fund
With the additional position, more focus has been
directed to public outreach, marketing, and contractor
oversight. Additionally, the new position was instrumental in developing an updated bikeways map for residents
and with designing and installing new bike racks for the downtown area.
2022 Construction Inspector -
(2) Engineering Fees
Increasing the construction inspector staff from 4 to 6 inspectors has increased the overall capacity to
accommodate the $680M in city infrastructure projects
through land development and capital improvement
projects. This increased staffing has allowed staff to
focus on compliance with the City Standards and
Specifications as well as reduce or eliminate Change
Orders for projects completed since the staff addition. 2022
Truck & Thermoplastic
Machine (One-Time)
$212,000 and Supplies
(On-going) $230,000
General fund
City staff was contracting out street striping prior to the purchase of this new equipment and materials. On
average the City was only completing striping and other painting for approximate 23,000 liner feet. Since the
purchase of the equipment and additional material
supplies staff is averaging 39,000 linear feet per year with additional repairs including raised pavement
markings.
2023 Maintenance Workers (2) Solid Waste
These positions have been filled for a year; however,
CPU services remained the same. Prior coverage was
being utilized by the concrete crew.
2023
Asphalt Grinder (One-
time) and Supplies (on-
going) $100,000
General fund
Due to supply chain issues, the grinder was not received until June 2023. Staff has only used the machine for
approximately four months due to the temperature range
required to apply asphalt. They have been able to repair about 300 tons of asphalt.
2023 GIS Mapping (one-time)
$138,000 General fund
Due to limited staff availability no GIS work has been
completed. Staff is working on finalization of testing for interference with other communications before
installation of antenna.
Attachment A
2023
Storm Drain Pump
Repairs and Channel
Way Clean Up (one-
time) $180,000
General fund
Staff was able to complete 9-10 major projects
compared to 2-3 annually, increase service response
time by 50% with both staff and access to material; and reduce outside contractor reliance by approximately
65%.
2023 Maintenance Workers (3) General fund
Maintenance Workers have been recently hired and
assigned to Forestry (1) and Streets (1), and Traffic
Signs and Markings (1). The three positions will help
clear backlog of requests in each area.
2023 Maintenance Workers (5) Gas Tax
The City Forestry Crew was a two-person crew that was
responsible for service requests while the City contracted out scheduled tree trimming and emergency work. The
addition of two the positions were not filled until recently, this has increased the response time of service request.
Position was allocated to the Streets crew. With the new seal coat machine and asphalt grinder, more personnel
were needed to operate efficiently. Two of the positions were allocated to the newly formed Concrete crew. To
allow for a more specialized approach, a concrete crew
was necessary to tackle the large work.
2023 Equipment Mechanic General fund
The was not filled until end of FY2023. However, the
position was vacated shortly after this position was filled.
The addition of this position helps achieve APWA
recommendation of 75:1 piece to mechanics depending
on the type of Fleet. Staff is now achieving a 117:1 ratio.
Since this position was hired late in FY23 and a new
vacancy is still in place, staff is still collecting data on the impacts of a fourth mechanic.
2023 Associate Engineer Engineering Fees
The addition of an Associate Engineer has allowed the
Traffic Engineering Division to adapt to the increased
workload and make significant progress on Capital
Improvement projects. The division has successfully
brought several key projects through critical stages,
including advertising the 2nd Diverging Diamond
Interchange at I-580/Patterson Pass Road (CIP 73147)
for construction, implementation of the Pavement
Management Plan to improve citywide infrastructure, and moving forward the Corral Hollow Corridor projects. This increased capacity has allowed the Traffic Engineering
team to accommodate the City Council priorities and has reduced timelines for the implementation of projects vital to the community.
2024
Maintenance Worker and
Supplies (on-going)
$100,000
General fund
Maintenance Worker helps Electricians with projects that can be done at that level and assists with emergency
responses.
Attachment A
2024
Pump Repair, Chanel
way Maintenance (one-
time) $300,000
General fund
Staff cleared 7,552 linear feet sedimented build up on
the bottom of the channel way. Additional funding was
used to clear both encampment debris and overgrowth
trees in drainage basin 4 that has deferred maintenance due to encampments. Staff anticipates completing
another 10 drain inlets to be replaced and additional.
2024
Senior Maintenance
Worker and Maintenance
Worker
General fund
Positions were allocated to the newly formed Concrete
crew. To allow for a more specialized approach, a
concrete crew was necessary to tackle the large
workload and liabilities.
2024 Asphalt Supplies (on-
going) $550,000 General fund
The additional funding received this fiscal year has
produced and additional 443 tons of emergency asphalt
repair, 9 lane miles of crack sealing and 11 lane miles of seal coating. Much of the street repair work is dependent on ambient air temperature. Staff will be able to provide additional statistics after a year’s worth of data collected. 2024 Sidewalk Cutting (on-
going) $150,000
General fund Increase covers the cost of increased materials. 2024 Construction Inspector Engineering Fees This position was recently added and in process for recruitment.
2024 Environmental
Compliance Technician
Wastewater Fund This position was recently added and in process for recruitment.
GENERAL GOVERNMENT PUBLIC SAFETY PROJECT BUDGET UPDATE
CIP Budget LTD
Expenses
%
Budget
Expensed
Planning
Design
Construction
In Progress
Close out
Status Update and Timeline Est.
Competion
71078-Radio Tower @ Fs #96/#92 118,080 116,300 98% On Hold 71107-Public Facilitiles Master Plan 500,000 424,563 85% Pending City Council approval 4/16/24 FY2024 71108-Public Safety Master Plan Update 250,000 212,168 85% Pending City Council approval 4/16/24 FY2024 71109-Fire Training Tower Site 928,311 261,582 28% FY2025 71110-Police Department Gun Range 3,715,164 830,687 22% X FY2025 71111-Grand Theater Repair 2,991,000 435,830 15% X FY2024 71112-Temporary Emergency Housing 20,947,654 4,594,817 22%
X
December 2023 – Completion of Interim Housing Phase
IV – opened for 38 occupants. Phase IV accepted with
Resolution 2023-249.
TBD
71113-Station 91 Renovations 365,000 97,042 27% On Hold 71117-Police Headquarters Cooling System Study 80,000 65,480 82% X FY2024 71118-Central Garage Carport Enclosure 100,000 807 1% FY2026 71119-Grand Theater Audio Visual Upgrades 800,000 3,864 0% X FY2025 71120-General Plan Update 3,500,000 - 0%
71121-HVAC Replacement (s) - Citywide Facilities 500,000 654 0% X FY2025 71122-Joe Wilson Pool 200,000 - 0% FY2025
71123-Arterial Landscaping, Tree Maintenance &
Removal (LMD) 730,000 212,117 29% X
All designated arterials have been maintained to Service Level A, which includes: Weekly mowing, Fertilization,
Rodent control, Weed abatement, Topdress planting
areas. In addition to a higher frequency of service, areas formerly at Service Levels B and C require renovation to the turf and planting areas. This work is being performed as time permits.
FY2024
Attachment B
TRAFFIC SAFETY PROJECT BUDGET UPDATE
CIP Budget LTD
Expenses
%
Budget
Expensed
Planning
Design
Construction
In Progress
Close out
Status Update and Timeline Est.
Competion
72095-Traffic Signal - Corral Hollow & Valpico 847,608 222,668 26% X FY2024 72098-Adaptive Traffic System 801,413 94,480 12% FY2025 72104-Intersection Improvements - Corral Hollow & Linne 925,000 579,509 63% FY2026 72113-Adaptive Traffic System - CHR 977,250 148,103 15% FY2025 72116-Crosswalk Safety Enhancement on 11th St at F St 360,581 40,094 11% On Hold 72118-Upgrade & Main of Traffic Management Center
Software 140,000 723 1% X FY2025
72121-Intersection Improvements Grant Line &
MacArthur - - 0% X Resolution 2023-151 Completed
72122-Holly Drive Pedestrian & Bikeway Improvements 1,965,000 15,465 1% FY2025 72123- Adaptive Traffic Signal System - Grant Line Road 1,015,000 - 0% On Hold 72124-Temporary TS at CH & Valpico - - 0% X Resolution 2024-012 Completed 72125-Street Light Installation Project 499,482 572 0% X 72126-Annual Traffic Calming Program - - 0% On Hold
STREETS AND HIGHWAYS PROJECT BUDGET UPDATE
CIP Budget LTD
Expenses
%
Budget
Expensed
Planning
Design
Construction
In Progress
Close out
Status Update and Timeline Est.
Competion
73084-IC Impvts:I205 & Lammers 943,404 1,148,613 122% On Hold 73103-AWid: CHR, 11th to Schulte 740,829 191,438 26% Widening not triggered by any traffic studies On Hold 73109-IC: I205 & Paradise 1,696,290 410,555 24% FY2025 73144-AW: Cor Hol Rd, Linne to Old Schult 6,111,938 2,022,978 33% At Risk - Budget constraints for Construction FY2026 73146-I-205/Mtn House Overcrossing 5,611,631 3,067,252 55% Requires input from Management On Hold 73147-I-580/Mtn House Overcrossing 49,377,000 3,761,254 8% X FY2026 73148-BW: DMC & Mt House Pkwy 101,205 39,819 39% X
73149-BW: DMC & Old Schulte Rd 101,716 10,858 11% On Hold 73150-BW-DM Canal & Old Schulte 121,547 25,786 21% On Hold 73161-Widening - Corral Hollow I580/Linne 2,400,000 1,048,507 44% Construction by Tracy Hills Developer FY2027 73173-Transportation Master Plan 800,000 685,270 86% Revisions required FY2024 73175-Tracy Boulevard Sidewalk 924,581 102,075 11% FY2024 73178-Street Patch & Overlay Program FY21 4,427,699 300,964 7% X FY2024 73184-Slurry Seal FY21-22 600,000 39,355 7% X Completed FY2024 73185-ADA Space Downtown 55,000 16,585 30% On Hold - Can't be built compliant On Hold 73186-Annual Pavement Rehabilitation Project 1,959,163 1,615 0% FY2025 73187-Annual Slurry Seal Project 600,000 - 0% Priority given to pavement rehabilitation On Hold 73188-Sidewalk, Curb, and Gutter Repair FY 22-26 100,000 34,614 35% FY2025 73190-Valpico Road Widening - Tracy Blvd to MacArthur
Drive 6,053,140 - 0% Project hasn't started FY2025
73191-Grant Line Road Widening Project - - 0%
73192-Reconstruction Bessie Avenue Between Lowell
Avenue and Grant Line Road 3,500,000 797,429 23% X FY2025 73193-Annual Pavement Rehabilitation Project 1,894,500 74,472 4% FY2024 73194-Annual Slurry Seal Project 600,000 - 0% Priority given to pavement rehabilitation On Hold 73195-Sidewalk, Curb, and Gutter Repair 250,000 - 0% 73196-Pavement Management Plan (FY2024) 3,700,000 881 0% Have to decide on the next cycle of pavement projects FY2025 73197-Design Standards and Specification Updates 50,000 - 0% TBD
WASTEWATER IMPROVEMENTS PROJECT BUDGET UPDATE
CIP Budget LTD
Expenses
%
Budget
Expensed
Planning
Design
Construction
In Progress
Close out
Status Update and Timeline Est.
Competion
74084-WW Lines Upgrade, East Side 756,000 34,987
5%
Development driven project. Upgrades needed to
improve capacity and expand for new development in
southeast Tracy.
74107-WWTP Expan Phase II 31,000,000 25,577,859 83% 99% complete Phase II B FY2024 74159-Wastewater Master Plan 781,200 569,891 73% FY2025 74162-Lincoln Avenue Sewer Connection 225,300 5,735 3% X Contract Awarded, Construction will be complete by end
of FY23/24 FY2024
74164-Primary Clarifier Effluent Pumping System 450,000 284,970 63% 95% complete - end of FY23/24 final programming and installation FY2024
74165-Sewer Capacity Upgrade 3,000,000 156,914 5% FY2025 74166-Reconstruction Bessie Avenue Between Lowell
Avenue and Grant Line Road 1,900,000 448,822 24% X FY2025 74167-HACH WIMS eSMT Report Auto Generator 120,000 5,540 5% 50% complete - ongoing upgrades to system with limited staff FY2026
74168-Recycled Water System Expansion 22,000,000 1,061,148 5% Construction after Impact Fee allocation upon approve of WMP. FY2026
WATER IMPROVEMENTS PROJECT BUDGET UPDATE
CIP Budget LTD
Expenses
%
Budget
Expensed
Planning
Design
Construction
In Progress
Close out
Status Update and Timeline Est.
Competion
75130-Replace SCADA System - Water Treatment Plant 735,000 551,748 75% 90% complete Complete by end of 23/24 FY2024 75155-Up Flow Clarifier Rehab 500,000 295,101 59% 60% design plans almost complete. Unfunded. Design to be completed FY24/25 FY2025
75156-WTP UV Upgrade 400,000 298,410 75% 90% complete - preparing report for DDW - this was a software upgrade - SYSTEM not construction. FY2024
75159-Water Master Plan 659,797 487,401 74%
75160-Water Lines Lammers Rd 6,000,000 289,234 5% Design complete. Bidding & Construction after Impact Fee allocation upon approve of WMP. FY2025
75162-Well Improvements 1,604,800 1,530,319 95% 95% complete - end of FY23/24 installed new mixer and ammonia tanks and pumps - functional testing complete. FY2024 75163-Tracy Hills Zone 5 Water Booster Station 3,800,000 3,411,370 90%
Final punch list and project closeout to be complete by end of FY23/24. Booster station complete but cannot be put into service due to issues with FAA
FY2024
75164-Reconstruction Bessie Avenue Between Lowell
Avenue and Grant Line Road 1,750,000 420,880 24% X FY2025 75166-Larch Rd 12" Water Line Replacement 250,000 100,823 40% Design complete FY24, Construction unfunded 75169-Security System Implementation for City's Water
Facilities 100,000 36,667 37% Design complete FY24, Construction unfunded 75170-Asset Management - CMMS Program Expansion 200,000 - 0% To be used for other priority water CIP projects as CMMS is now Citywide project.
75171-Water Plant HVAC Repair 615,500 226,758
37%
X
Completed HVAC system to electrical blower building.
Remaining funding to move to other priority water fund
projects.
FY2024
75174-Los Vaqueros Reservoir 300,000 247,800
83%
Agreements for JPA participation. These fees are
ongoing and dependent on continued participation in the project. This is only for planning and includes no costs for construction of actual project. Unknown cash call for
FY24/25 at this time.
TBD
75175-BF Sisk Dam 300,000 133,751
45%
Agreements for JPA participation. These fees are
ongoing and dependent on continued participation in the project. This is only for planning and includes no costs for construction of actual project.
TBD
75176-Filter Valves Replacement at JJWTP 100,000 53,133 53%
Ongoing $100k per year for valve replacement. No roll
over. Five actuators were able to be purchased and four were installed to date.
FY2024
DRAINAGE IMPROVEMENTS PROJECT BUDGET UPDATE
CIP Budget LTD
Expenses
%
Budget
Expensed
Planning
Design
Construction
In Progress
Close out
Status Update and Timeline Est.
Competion
76059-Dng Imp: SoMacAr, Ph 2 554,007 53,427 10% On Hold - Pending Developer to finish upstream improvements On Hold
76086-Storm Drain Master Plan 903,070 840,266 93%
76087-Eastside Channel Lining from Grant Line Road to
MacArthur 2,500,000 29,689 1% X FY2026
76088-Trash Capture devices for storm water
conveyance system 500,000 7,259
1%
Technical Memo in progress, complete by the end of
FY23/24. Trash Capture must be fully implemented by
2029. Requested augmentation for design and
construction of $5M FY24/25 and $5M FY25/26
FY2029
AIRPORT TRANSIT PROJECT BUDGET UPDATE
CIP Budget LTD
Expenses
%
Budget
Expensed
Planning
Design
Construction
In Progress
Close out
Status Update and Timeline Est.
Competion
77564-Transit Station Security Cameras 140,000 1,754
1%
RFP to be released summer 2024. Working in
conjunction with IT and PD to develop scope of work to
be used Citywide.
FY2025
77583-Update Airport Master Plan Study 227,937 44,805
20%
In process. Public comment has been conducted. Draft
has been submitted to the FAA for review. Waiting for
FAA comments.
FY2025
77585-Tracer Bus Stop Improvements 500,000 368,621 74% Most shelter repairs are complete. Solar lighting upgrades on shelters is currently in process. FY2025
77586-Transit Maintenance & Storage Yard (Land
Acquisition) 1,500,000 176,668
12%
Ongoing process. Working with property owner to re-
zone property. Consultant working on CEQA analysis in
preparation for public comment period required for re-
zoning. Anticipate re-zoning to be complete summer
2024, at which time the NEPA process can be completed
and submitted to FTA for reveiw and approval to
purchase the property.
FY2025
77587-ITS infrastructure Planning & Construction 1,400,000 - 0%
RFP released and contractor selected. Planning on
contract award at City Council in May 2024. Anticpated
completion by Dec 2024.
FY2025
77588-Master Plan Update for New Jerusalem Airport 250,000 - 0% Not yet started. FY2026 77589-Airport Slurry Seal & Pavement Patching Entrance
Road and Parking Lot 183,306 - 0% X FY2024
77590-Transit Buses 2,250,000 - 0% Buses ordered. Anticipated delivery of August 2024. FY2025 77591-Short Range Transit Plan 150,000 - 0% Contract awarded. Project started. Anticipated completion of December 2024. FY2025
77592-Transit Station Generator 1,000,000 48,971
5% X
Project study report complete. Bid documents being
prepared. Anticipated out to bid May 2024. Estimated
completion by December 2024.
FY2025
77593-Slurry Seal of the Tee Hangar Taxi Lanes 176,418 - 0% X Waiting for contract to be signed by City FY2025
PARKS RECREATION IMPROVEMENTS PROJECT BUDGET UPDATE
CIP Budget LTD
Expenses
%
Budget
Expensed
Planning
Design
Construction
In Progress
Close out
Status Update and Timeline Est.
Competion
78054-Aquatics Center 4,992,146 1,522,384
30% X
Currently in Planning phase. A project management
consultant was hired to manage the project. City Council feedback is necessary to confirm scope and budget of
project (Targeting April 2024 discussion). No estimated completion date until more direction is given.
TBD
78170-Gretchen Tally Park Phase III 5,591,952 931,065 17% X documents complete. Project completion targeted is Summer 2025. FY2026
78178-Multi-Generational Rec Center 15,500,000 4,891,250 32% Design Complete. Project completion targeted is Summer
2026. FY2027
78184-Hoyt Park - Per Capita Improvements 363,956 15,192 4%
Project delayed due to staffing challenges. Reassigning project and scope of work needs to be reevaluated. No
target completion date at this time.
TBD
78185-Legacy Field Site Phase 1E 20,000,000 16,782,722 84%
X
being proposed to transfer to new project for new staff office at Legacy Fields as a part of the FY24/25 CIP
process.
FY2024
78186-Nature Park Phase 1 1,371,000 - 0% TBD
78187-Ritter Family Ball Park Renovation 3,000,000 - 0% No work has been completed on the project due to staffing challenges. TBD
78188-Florence Stevens Park & Greenway Improvement 550,000 505 0% No work has been completed on the project due to staffing challenges. TBD
78189-A.R. Glover Park Improvement 725,000 - 0% No work has been completed on the project due to staffing challenges. TBD
78190-BMX Pump Track 1,000,000 17,684
2% X
Currently in Planning phase. Staff is coordinating with on- call consultants on project delivery method and next
steps. No estimated completion date at this time.
TBD
78191-Edgar Thoming Park Improvement 600,000 - 0% No work has been completed on the project due to staffing challenges. TBD
78192-Flag Poles City Hall Memorial 150,000 1,251
1% X
Currently in Design phase nearing completion of 100%
construction documents. Project completion targeted is
Fall 2024.
FY2025
FY2024-25 Budget Augmentations
Department Augmentation Title TYPE Total Request
Amount
Other Fund
On-Going
Other Fund
One-Time
General Fund
Ongoing
General Fund
One-Time
City Manager's Office New Copy Machine Supplies 15,000$ 7,500$ 7,500$ Human Resources (1) HR/Risk Analyst Personnel 123,526$ 56,763$ 5,000$ 56,763$ 5,000$ Human Resources Labor Negotiations Support Services 100,000$ 50,000$ 50,000$ Human Resources Investigations Support Services 50,000$ 25,000$ 25,000$ Human Resources Professional Development Services 15,000$ 7,500$ 7,500$ Human Resources Mayor's Summer Internship Program Personnel 53,000$ 26,500$ 26,500$ Human Resources Mayor's Summer Internship Program Services 5,000$ 2,500$ 2,500$ Innovation & Technology Additional Software Licensing Services 206,000$ 42,120$ 13,500$ 113,880$ 36,500$ Parks, Rec & Comm Services
(Homeless Services) Shelter Provider Contract Services 1,600,000$ 1,600,000$ Parks, Rec & Comm Services
(Maintenance) Storm Drain LMD Supplies 20,000$ 20,000$ Parks, Rec & Comm Services
(Maintenance) Landscaping New Parks Ellis Supplies 137,000$ 137,000$ Parks, Rec & Comm Services
(Maintenance) Landscaping New Parks Tracy Hills Supplies 369,000 $ 369,000$ 45,150$ 45,150$
45,150$ 45,150$
85,494$ 85,494$
85,494$ 85,494$
45,150$ 45,150$
45,150$ 45,150$
Police Department Flock Maintenance Services 118,000$ 118,000$ Police Department Cellebrite Maintenance Services 75,000$ 75,000$ Police Department Tuition for Academy Recruit Services 75,000$ 75,000$ Police Department Organizational Development Services 25,000$ 25,000$ Police Department Ballistic Vest Replacement Supplies 22,225$ 22,225$ Police Department WebChameleon Services 13,841$ 3,841$ 10,000$ Parks, Rec & Comm Services
(Maintenance) Parks Maintenance Truck Capital
Parks, Rec & Comm Services
(Maintenance) Parks Maintenance Truck Capital
Parks, Rec & Comm Services
(Maintenance) (1) Senior Maintenance Worker Personnel
Attachment C
FY2024-25 Budget Augmentations
Department Augmentation Title TYPE Total Request
Amount
Other Fund
On-Going
Other Fund
One-Time
General Fund
Ongoing
General Fund
One-Time
Police Department (1) Deputy Chief Personnel 301,102$ 282,102$ 19,000$ Police Department Vehicle - for Deputy Chief Capital 101,500$ 6,500$ 95,000$ Police Department (1) Police Officer SRO for Jefferson SD Personnel 162,675$ 124,675$ 38,000$ Police Department Vehicle - SRO Capital 101,500$ 6,500$ 95,000$ Police Department (1) Police Homeless Outreach CoordinatorPersonnel 157,783$ 157,783$ Police Department (1) Adminstrative Assistant Personnel 152,268$ 152,268$ Public Works (Airport) Weed Abatement Services 20,000$ 20,000$ Public Works (Airport) Replacement/Retrofit of Airport Signage Supplies 47,000$ 47,000$ Public Works (Transit) Transit bus camera cloud storage Services 32,000$ 12,000$ 20,000$ Public Works (Transit) (1) Maintenance Worker II Personnel 145,469$ 143,969$ 1,500$ Public Works (Transit) (1) Vehicle - Maintenance Worker II Capital 68,500$ 5,500$ 63,000$ Public Works (Utility Line
Maintenance) Drainage Maintenance Services 150,000$ 150,000$ Public Works (Solid Waste
Management) Battery Box Program Supplies 72,000$ 72,000$ Public Works (Solid Waste
Management) Annual Booklet Increase Supplies 10,000$ 10,000$ Public Works (Building
Maintenance) (1) Building Maintenance Worker Personnel 175,834 $ 44,105$ 1,612$ 125,529$ 4,588$ Public Works (Building
Maintenance) (1) Building Maintenance Worker Personnel 175,834 $ 44,105$ 1,612$ 125,529$ 4,588$ Public Works (Building
Maintenance) Increased Supplies with Increased StaffingSupplies 91,479$ 23,785$ 67,694$ Public Works (Building
Maintenance) (1) F250 Trucks - Building Maintenance Capital 108,703$ 2,132$ 26,131$ 6,068$ 74,372$ Public Works (Building
Maintenance) (1) Econo Van - Building Maintenance Capital 83,200 $ 2,132$ 19,500$ 6,068$ 55,500$ FY2024-25 Budget Augmentations
Department Augmentation Title TYPE Total Request
Amount
Other Fund
On-Going
Other Fund
One-Time
General Fund
Ongoing
General Fund
One-Time
Public Works (Pool Maintenance) Pool Maintenance Increase Services Services 55,000 $ 40,000$ 15,000$ Public Works (Pool Maintenance) Pool Maintenance Increase Supplies Supplies 20,000 $ 20,000$ Public Works (Streets) Graffiti Removal Increase Supplies Supplies 15,000 $ 15,000$ Public Works (Central Garage) Increase in fuel costs Supplies 150,000$ 63,000$ 87,000$ Public Works (Central Garage) Replace Tools & Equipment Supplies 20,000$ 4,200$ 4,200$ 5,800$ 5,800$ Public Works (Central Garage) Repair Parts Supplies 50,000$ 21,000$ 29,000$ Public Works (Utility Line
Maintenance) Underground Water Distrisbution SuppliesSupplies 150,000$ 150,000$ Public Works (Utility Line
Maintenance) Underground Collection Supplies Supplies 150,000 $ 150,000$ 64,100$ 4,100$ 60,000$
64,100$ 4,100$ 60,000$
Public Works (Lab) Increased Testing/Consulant Services 20,000$ 10,000$ 10,000$ Public Works (Lab) Increased Testing/Consulant Services 20,000$ 10,000$ 10,000$ Public Works (Water Plant) Increased Water Purchases Services 515,314$ 515,314$ Public Works (Water Plant) Increased costs to Chemicals Supplies 50,000$ 50,000$ Public Works (Water Plant) Professional Services - EPA Risk Assessment, reporting, updated manual Services 250,000$ 250,000$ Public Works (Wastewater Plant) Increase to Chemical Purchases Supplies 200,000 $ 200,000$ Public Works (Wastewater Plant) Dried Sludge Removal Services 350,000$ 350,000$ Public Works (Utility Line
Maintenance) (1) Cat Mini Excavator Capital
FY2024-25 Budget Augmentations
Department Augmentation Title TYPE Total Request
Amount
Other Fund
On-Going
Other Fund
One-Time
General Fund
Ongoing
General Fund
One-Time
Public Works (Wastewater Plant) (1) John Deere Front/Loader Backhoe Capital 177,500 $ 6,500$ 171,000$ Public Works (Wastewater Plant) (1) Utility Operator Personnel 234,766$ 231,966$ 2,800$ Public Works (Water Plant) (1) Utility Operator Personnel 234,766$ 231,966$ 2,800$ (11,142)$ (11,142)$
(11,142)$ (11,142)$
(10,708)$ (10,708)$
(10,708)$ (10,708)$
7,967,822$ 3,425,544$ 710,755$ 3,148,675$ 682,848$ Public Works (Lab) Re-Allocation of Lab Superintendent to Lab Supervisor Personnel
Public Works (Wastewater Plant) Re-Allocation of UT Superintendent to UT Supervisor Personnel
FY2025 Dept Augments & CIP
Workshop
April 2, 2024
Attachment D
2 Presentation Outline
March 27, 2024
Annual Budget Process Overview
Updates
FY 2024/25 Operational Funding requests
FY 2024/25 Project Requests from General
Fund
3 Budget Process Overview
March 27, 2024
4 Division Previous Department New Department
Homeless Services Mobility and Housing
Parks, Recreation,
and Community
Services
Economic
Development Mobility and Housing
Community and
Economic
Development
Transit Mobility and Housing Public Works
Airport Mobility and Housing Public Works
Engineering Community and Economic
Development Public Works
Cultural Arts City Manager's Office
Parks, Recreation,
and Community
Services
Organizational Update
5 Staffing Levels
Approved Approved Approved Approved Proposed
FY2020/21 FY2021/22 FY2022/23 FY2023/24 FY2024/25
City Attorney's Office 4 4 4 5 5
City Manager's Office 11 10 13 12 12
Community & Economic
Development 32 33 36 37 37
Finance 25 25 25 25 25
Human Resources 10 10 11 11 12
Innovation & Technology 8 9 10 14 14
Police 155 162 169 171 175
Parks & Recreation 47 51 60 62 63
Public Works 152 156 169 173 177
Grand Total 444 460 497 510 520
Department
6 Operational Funding Updates FY2022
Department Approved Budget Augmentation
Community & Economic Development Administrative Technician Innovation & Technology System Administrator
Homeless Services Manager
Administrative Technician
Recreation Program Coordinator
Police Police Officer (3)
Administrative Technician
Transit Coordinator
Construction Inspector (2)
Thermoplastic Machine - Capital Purchase
Public Works
Parks, Recreation & Community Services
7 Operational Funding Updates FY2022
Department Approved Budget Augmentation
Community & Economic Development Administrative Technician Innovation & Technology System Administrator
Homeless Services Manager
Administrative Technician
Recreation Program Coordinator
Police Police Officer (3)
Administrative Technician
Transit Coordinator
Construction Inspector (2)
Thermoplastic Machine - Capital Purchase
Public Works
Parks, Recreation & Community Services
8 Operational Funding Updates FY2023
Department Approved Budget Augmentation
Multimedia Communication Assistant
Executive Assistant
Real Property Agent
Associate Planner
Planning Technician
Human Resources Human Resources Analyst I/II
Innovation & Technology Chief Innovation Officer
Mobility & Housing Director of Mobility and Housing*
Maintenance Worker I/II (6)
Senior Maintenance Worker
Parks Planning Coordinator
Animal Services Aide
Police Officer (2)
Homeless Outreach Coordinator (2)
Public Safety Dispatch I/II
Public Safety Dispatch Supervisor
Associate Engineer
Director of Operations and Utilities**
Electrician
Equipment Mechanic I/II
Maintenance Worker I/II (10)
Aplhalt Grinder - Capital Purchase
Parks, Recreation & Community Services
Police
Public Works
City Manager’s Office
Community & Economic Development
9 Operational Funding Updates FY2024
Department Approved Budget Augmentation
City Attorney Paralegal
Assistant Planner
Economic Development Analyst I/II
Senior Information Systems Technician
GIS Technician
Cybersecurity Officer
Parks, Recreation & Community Services Maintenance Worker I/II Police Police Officer (2)
Senior Maintenance Worker
Maintenance Worker I/II (2)
Construction Inspector I/II
Environmental Compliance Tech
Public Works
Innovation & Technology
Community & Economic Development
10 FY2024-25 Budget Augmentation Requests
Department Total Request
Amount
Other Fund
On-Going
Other Fund
One-Time
General Fund
Ongoing
General Fund
One-Time
City Manager's Office 15,000$ 7,500$ 7,500$ Human Resources 346,526$ 118,263$ 55,000$ 118,263$ 55,000$ Innovation & Technology 206,000$ 42,120$ 13,500$ 113,880$ 36,500$ Parks, Rec & Comm Services 2,477,588$ 696,988$ 180,600$ 1,600,000$ -$ Police Department 995,843$ 638,843$ 357,000$ Public Works 3,926,865$ 2,568,173$ 454,155$ 677,689$ 226,848$ 7,967,822$ 3,425,544$ 710,755$ 3,148,675$ 682,848$ 11 FY2024-25 Budget Augmentation Requests
Department Division Augmentation Title
Human Resources Human Resources (1) H R/Risk Analyst
Parks Maintenance (1) S enior Maintenance Worker
Homeless Services Shelter Operator Contract ($1.6m)
ARPA previously used
(1) Deputy Chief
(1) Police Officer SRO for Jefferson SD
(1) Police Homeless Outreach
C
oordinator
(1) Adminstrative Assistant
Transit Operations (1) Maintenance Worker II
Internal Maintenance (2) Building Maintenance Worker I/II Wastewater Treatment Plant
Operations (1) Utility Operator
Water Treatment Plant Operations (1) Utility Operator
Police Department
Public Works
Police Department
Parks, Recreation & Community
Services
12 General Fund Requests - CIP
Department Amount
SSJCFA 500,000
City Manager's Office 350,000
Community & Economic
Development 250,000
Innovation & Technology 710,000
Parks, Recreation & Community
Services 6,581,500
Public Works 9,790,000
18,181,500
13 FY2025 General Fund CIP
14 FY2025 General Fund CIP
Department Project Amount
City Manager's
Office Council Dais Extension 350,000
15 FY2025 General Fund CIP
Department Project Amount
Community &
Economic
Development
Incentive pilot program - Increase 250,000
16 FY2025 General Fund CIP
Department Project Amount
Innovation &
Technology
Security cameras for City Hall and a PA
system for the Support Services Building. 250,000
Innovation &
Technology Cyber Security Firewalls 460,000
17 FY2025 General Fund CIP
March 27, 2024
Department Project Amount
Parks, Recreation
& Community
Services
Tracy Sports Complex Maintenance Yard
Site Improvements 360,000
Parks, Recreation
& Community
Services
Parks (Deferred Maintenance) 5,500,000
Parks, Recreation
& Community
Services
Arterial Landscaping, Tree Maintenance &
Removal (LMD) 721,500
18 FY2025 General Fund CIP
Department Project Amount
Public Works Pavement Maintenance Management Plan
(PMMP) 140,000
Public Works Road Improvements (Transfer Existing
Operating Budget into Project) 650,000
Public Works Trash Capture Devices for Stormwater
Conveyance 5,000,000
Public Works Road Improvements (Deferred Maintenance) 4,000,000 19 Discussion