Pursuant to Section 54956 of the Government Code of the State of California, a Special meeting of the Tracy City Council is hereby called for:
Date/Time: Tuesday, June 18, 2024, 6:30 p.m.
(or as soon thereafter as possible)
Location: Tracy City Hall
333 Civic Center Plaza, Tracy, CA.
Government Code Section 54954.3 states that every public meeting shall provide an opportunity for the public to address the Tracy City Council on any item, before or during consideration of the item, however no action shall be taken on any item not on the agenda.
This meeting will be open to the public for in-person and remote participation pursuant to Government Code Section 54953(e)
For Remote Public Comment:
During the upcoming City Council meeting public comment will be accepted via the options listed below. If you would like to comment remotely, please follow the protocols below:
• Comments via:
o Online by visiting https://cityoftracyevents.webex.com and using the following Event Number: 2551 675 0362 and Event Password: TracyCC o If you would like to participate in the public comment anonymously, you may submit your comment in WebEx by typing “Anonymous” when prompted to provide a First and Last Name and inserting [email protected] when prompted to provide an email address. o Join by phone by dialing +1-408-418-9388, enter 25516750362 #8722922# Press *3 to raise the hand icon to speak on an item.
• Protocols for commenting via WebEx:
o If you wish to comment under “Items from the Audience/Public Comment” portion of the agenda:
▪ Listen for the Mayor to open “Items from the Audience/Public Comment”, then raise your hand to speak by clicking on the Hand icon on the Participants panel to the right of your screen.
▪ If you no longer wish to comment, you may lower your hand by clicking on the Hand icon again.
o Comments for the “Items from the Audience/Public Comment” will be accepted until the public comment period is closed.
NOTICE OF SPECIAL MEETING
June 18, 2024 Special Meeting
1. Call to Order
2. Actions, by Motion, of City Council pursuant to AB 2449, if any
3. Roll Call and Declaration of Conflicts
4. Items from the audience - In accordance with Council Meeting Protocols and Rules of Procedure, adopted by Resolution No. 2019-240, and last amended by Resolution No. 2021-049, a five-minute maximum time limit per speaker will apply to all individuals speaking during “Items from the Audience/Public Comment”. For non-agendized items, Council Members may briefly respond to statements made or questions posed by individuals during public comment; ask questions for clarification; direct the individual to the appropriate staff member; or request that the matter be placed on a future agenda or that staff provide additional information to Council.
5. DISCUSSION ITEMS
5.A. By motion, (1) Establish interview protocols to fill one vacancy for the City of Tracy Representative on the San Joaquin County Mosquito Abatement District; (2) Conduct interview of one applicant for one vacancy; and (3) Upon conclusion of the interviews, appoint an applicant to fill one vacancy and establish an eligibility list, if appropriate.
6. Council Items and Comments
7. Adjournment
Posting Date: June 13, 2024
The City of Tracy is in compliance with the Americans with Disabilities Act and will make all reasonable accommodations for the disabled to participate in employment, programs and facilities. Persons requiring assistance or auxiliary aids in order to participate, should contact the City Manager’s Office at (209) 831-6000 at least 24 hours prior to the meeting.
APPROVED AS TO FORM AND LEGALITY
TRACY CITY COUNCIL
RESOLUTION 2024-042
C
AMENDING THE COUNCIL POLICY ESTABLISHING A SELECTION PROCESS FOR
APPOINTMENTS TO CITY ADVISORY BODIES TO ALLOW THE FULL CITY COUNCIL TO
INTERVIEW CANDIDATES AND MAKE INFORMAL RECOMMENDATIONS OF SPECIFIC
CANDIDATES FOR THE MAYOR TO CONSIDER AS PROPOSED APPOINTEES, SUBJECT
TO FINAL APPROVAL OF THE CITY COUNCIL
WHEREAS, the Council Policy Establishing a Selection Process for Appointments to City Advisory Bodies (Appointment Policy) sets forth the process by which vacancies on City committees, subcommittees, and commissions are filled; and WHEREAS, the most recent version of the Appointment Policy was adopted on December 21, 2021, by the City Council through Resolution 2021-200; and WHEREAS, under Government Code Section 40605, the elected mayor of a general law city solely has the authority to appoint, subject to council approval, to council committees, sub committees. and commissions, as well as any regional bodies to which the council sends a delegate; and
WHEREAS, the selection process contained in the Council's Appointment Policy does not fully comply with Government Code Section 40605 as it states that the City Council appoints to a sub-committee to interview candidates and appoints, based on the recommendations of the sub-committee, and no explicit authority of the Mayor to propose appointments is noted; and WHEREAS, on March 5, 2024, the City Council discussed options to align the Appointment Policy with Government Code Section 40605; and WHEREAS, after discussion, the City Council directed staff to return with a proposed amendment to the Appointment Policy that would allow the full City Council to interview candidates, in open session at a regular or special meeting; and WHEREAS, the City Council had not reached consensus on what the next steps would be after the Council interviews had been completed and asked staff to return with two options for the City Council's further deliberation and final selection; and WHEREAS, the City Council deliberated further at its meeting on March 19, 2024 and finalized the option set forth herein; now, therefore, be it RESOLVED: That the City Council of the City of Tracy hereby amends the Appointment Policy as set forth in Exhibit A, as amended, such that the full City Council shall interview candidates, in open session at a regular or special meeting, and upon completing the interviews, Attachment A
Resolution 2024- 042
shall make & aa -informal recommendations of specific candidates for the Mayor to consider as proposed appointees; and be it
FURTHER RESOLVED: That the amended Appointment Policy shall become effective immediately upon adoption of this Resolution; and be it FURTHER RESOLVED: That the City Council authorizes the City Clerk to proceed with the process to fill vacancies as set forth in the newly amended Appointment Policy.
The foregoing Resolution 2024-042 was adopted by the Tracy City Council on the 19th day of March 2024 by the following vote:
AYES: COUNCIL MEMBERS: ARRIOLA, BEDOLLA, EVANS, DAVIS
NOES: COUNCIL MEMBERS: YOUNG
ABSENT: COUNCIL MEMBERS: NONE
ABSTENTION: COUNCIL MEMBERS: NONE
itANCY D. YOUNG
Mayor of the/City of Tracy, California
ATTEST:
ADRIANNE RICHARDSON
City Clerk and Clerk of the Council of the
City of Tracy, California
COUNCIL POLICY ESTABLISHING A SELECTION PROCESS FOR APPOINTMENTS
TO CITY ADVISORY BODIES
Exhibit " A" to Resolution No. 2024- 042)
SECTION 1: PURPOSE
To establish a selection process for appointments to City advisory bodies including defining residency requirements, in accordance with Government Code sections 54970 et seq. This process acknowledges and is consistent with Government Code Section 40605, which requires that the elected mayor of a general law city solely has the authority to appoint, subject to council approval, to council committees, sub - committees. and commissions, as well as any regional bodies to which the council sends a delegate.
SECTION 2: SELECTION PROCESS FOR APPOINTEE BODIES
A. On or before December 31st of each year, the City Clerk shall prepare an appointment list of all regular and ongoing boards, commissions and committees that are appointed by the City Council of the City of Tracy. The list shall contain the following information:
1. A list of all appointee terms which will expire during the next calendar year, with the name of the incumbent appointee, the date of the appointment, the date the term expires and the necessary qualifications for the position.
2. A list of all boards, commissions and committees whose members serve at the pleasure of the Council and the necessary qualifications of each position.
3. The list of appointments shall be made available to the public for a reasonable fee that shall not exceed actual cost of production. The Tracy Public Library shall receive a copy of the list.
B. Whenever a vacancy occurs in any board, commission or committee, whether due to expiration of an appointee' s term, resignation, death, termination or other causes, a special notice shall be posted in the office of the City Clerk, The Tracy Public Library, the City website, and in other places as directed within twenty (20) days after the vacancy occurs. Final appointment to the board, commission or committee shall not be made by the City Council for at least ten (10) working days after the posting of the notice in the Clerk' s office. If Council finds an emergency exists, the Council may fill the unscheduled vacancy immediately.
C. Appointments shall be made for the remainder of the term created by the vacancy except as follows:
If appointee will fill an un -expired term with six months or less remaining, the appointment shall be deemed to be for the new term.
2. If the vacancyisfilledby an emergencyappointmentthe appointeeshallserveonly on an acting basis until the final appointment is made pursuant to section 2.
D. The Council and Mayor shall use the following selection process to provide an equal opportunity for appointment to a board, commission or committee:
The full Councilshall, in open sessionat a regularor special meeting, review applications, interview applicants and make figinformal recommendations of specific candidates for the Mayor to consider as proposed appointees for appointment to the board, commission or committee.
2. Upon receiving the recommendations of the Council, the Mayor will propose an appointee to the board, commission or committee, which proposed appointee shall be approved or disapproved, by majority vote, of the Council. The Mayor shall may endeavorto proposeappointeesthat are recommendedby the Council, butthe Mayor may propose alternate appointees pursuant to mayoral authority under Government Code 40605. The altemates shall
be
nhns n from
the eligibility list, '
f ' F
h
L
3. If the Councildisapprovesan appointeeproposedby the Mayor, the Mayorshall proposean alternateappointee, which shall be either approvedor disapprovedby the Council, by majority vote. This process shall continue until all vacancies on the board, commission or committee are filled; the Mayor may elect to reopen the application process-.
4. If there are more qualified candidates than the number of current vacancies, the Council may establish an eligibility list that will be used to fill future vacancies that occur in the following twelve ( 12) months.
E. Anindividualalreadyservingona CityofTracyboard, committeeor commissionmaynotbe appointed to serve on an additional City of Tracy board, committee, or commission concurrently.
SECTION 3: DEFINITION OF RESIDENCY REQUIREMENTS
A. The following definitionsshall be usedto determinewhether residencyrequirementsare met for boards and commissionsto which the Tracy City Councilappoints members:
1. TracyPlanningAreameansthegeographicalareadefinedintheCityofTracyGeneral Plan and any amendments thereto.
2. City of Tracy meanswithin the city limits of the City of Tracy.
3. Citizen meansa residentof the City of Tracy.
2 4. Tracy School Districtmeansthe geographicalarea served by the Tracy UnifiedSchool District.
5. Sphere of Influence shall be the geographical area approved by the Local Agency Formation Commission ( LAFCo) of San Joaquin County and any amendments thereto.
B. Residency, as defined above and as setforth inthe applicablebylawsfor each board or commission, shall beverified annuallyby the CityClerk. The residencymust be verifiable by any of the following means:
Voter registration,
2. Current California Driver' s License or Identification,
3. Utility bill information ( phone, water, cable, etc.),
4. Federal or State tax returns.
C. Members of boards or commissions shall notify the City Clerk in writing within thirty ( 30) days of any change in residency. If the change in residency results in the board member or commissioner no longer meeting the residency requirements, the member shall tender their resignation to the City Clerk who shall forward it to the City Council. 3 SAN JOAQUIN COUNTY MOSQUITO ABATEMENT DISTRICT
Questions
1. Please share your interest in serving on the San Joaquin County Mosquito Abatement District. Include any involvement you have had in serving local community groups such as task forces, service clubs, fraternal groups, or boards and commissions.
2. If you are selected for the San Joaquin County Mosquito Abatement District, explain your understanding of the role and responsibilities you would have as a Commissioner.
3. What is your knowledge of issues dealing with Mosquito Abatement?
4. The Commission meets near the Stockton Airport, would you have any transportation issues?
5. Do you have any further qualifications or information which would assist us in evaluating your qualifications for serving on the Commission?
ATTACHMENT B
SAN JOAQUIN COUNTY
MOSQUITO
& VECTOR
CONTROL DISTRICT
..,
�
OMAR KH WE IS S
MA NAG ER
BOARD OF TR USTEE S
MARC WARMERDAM
PRESIDENT
SAN JOAQUIN COUNTY
RICHARD SILVERMAN
VICE PRESIDENT
CITY OF MANTECA
CRAIG WATANABE
SECRETARY
SAN JOAQUIN COUNTY
JOHN STROH
CITY OF LODI
PETER BUL THUIS
CITY OF RIPON
JAY COLOMBINI
SAN JOAQUIN COUNTY
GARY LAMBDIN
CITY OF STOCKTON
MIKE MANNA
SAN JOAQUIN COUNTY
GARY HASKIN
CITY OF ESCALON
HOPE DATOC
CITY OF LATHROP
RENU MILES
CITY OF TRACY
LEGAL ADVISOR
CHRISTOPHER K, ELEY
May 2, 2024
Honorable Dr. Nancy Young, Mayor
City of Tracy
333 Civic Center Plaza
Tracy, CA 95376
Re: Appointment to the Board of Trustees of the San Joaquin County Mosquito and Vector Control District
We wish to inform you that Mrs. Renu Miles of Tracy,
CA 95376, will complete her current term as a member of the Board of Trustees of the San Joaquin County Mosquito and Vector Control District on June 30, 2024.
As you are aware, San Joaquin County is authorized to appoint at least one (1) member to the Board of Trustees per California Health and Safety Code, Sections 2022 and 2024. Such member[s] appointed by the county serves an initial term of two or four years, and each subsequent reappointment may be for a term of two or four years.
When this matter was discussed with Mrs. Miles, she stated she would be honored to continue to serve San Joaquin County, if reappointed. Mrs. Miles currently serves as chairperson on the Board's Policy Committee and as an alternate for the Budget Committee. She has an excellent attendance record and is active in all District affairs, including this year's comprehensive response plan to conduct surveillance of invasive Aedes and control West Nile virus in and around the county. Additionally, Mrs. Miles is an active member of the Mosquito Vector Control Association of California and the American Mosquito Control Association.
Please do not hesitate to contact me if you have any questions or require any additional information pertaining to this matter.
Respectfully submitted,
a�11��
Omar H. Khweiss
District Manager
Cc: Adrianne Richardson, City Clerk
Renu Miles, Trustee
Christopher Eley, District Legal Counsel
7759 S. AIRPORT WAY, STOCKTON, CALIFORNIA 95206-3918
(209) 982-4675 • FAX (209) 982-0120 • www.sjmosquito.org
ATTACHMENT C
City of Tracy
Board Application
Please answer all questions and place N/A in those areas that do not apply. Please return your signed application to the City Clerk's office by 6:00 p.m. on Tuesday May 28, 2024. Should you have any questions please feel free to contact the City Clerk's Office at 831-6101.
Commission Applying for: San Joaquin County Mosquito Abatement District Board Name: MILES RENU P.
Last First
Telephone: __ __ ___ ---:----:-------------------
Daytime Evening
Street
Email Address (Optional)
Do you reside within the Tracy City Limits?
Are you registered to vote at the above address?
l9 Yes
� Yes
95376
Zip
□ No
□ No
If NO, explain why _ ___ ____ __ _____ ____ _____ _ _
Please provide proof of residency at the above address (copy of utility bill (phone, water, cable, etc.), voter registration card, CA Driver's License or Identification, Federal or State Tax Return)
Are you a current City of Tracy employee, official, contractor or vendor? __ N_O ___ . If so, please explain. ---------------------------
Do you have relatives or members of ij8 household who are current City of Tracy employees, officials, contractors or vendors? _ _____ . If so, please explain. _ ____ __ _ How many meetings have you attended of the San Joaquin County Mosquito Abatement District Board? Why did you attend the meeting(s) (i.e. personal interest, specific issue being addressed, etc.) As a current Board member, I have only missed one meeting since being sworn in at the Tracy City Council meeting, Sept 20, 2022. 1 of 3
Attachment D