City Council Meeting Agenda: 06-28-2022 cc2 budget Page 1 Posted: Friday, June 24, 2022
NOTICE AND CALL OF A SECOND REGULAR
MEETING OF THE TRINIDAD CITY COUNCIL
The Trinidad City Council will hold a regular meeting on TUESDAY, JUNE 28, 2022, at 6:00 PM
at the Trinidad Town Hall, 409 Trinity Street, Trinidad, CA.
NO CLOSED SESSION
In accordance with Executive Order N-29-20 and for your convenience, this meeting will also be held via videoconference, hosted on the Zoom platform. Learn more about Zoom here: https://zoom.us PUBLIC COMMENT: Public comment may be submitted via email in advance of the meeting, or in an orderly process during the meeting. If you do not have access to email and you would like to provide a written statement, please deliver your comment to 409 Trinity Street, Trinidad CA, by 2:00pm on the meeting day. Email public comments to [email protected]
HOW TO PARTICIPATE: You are invited to participate in person at the Trinidad Town Hall, or by Zoom. The City will publish a direct link to the Zoom teleconference, along with the participant code, on the City Calendar page online at http://trinidad.ca.gov/calendar
To phone in, dial 1-888-278-0296, Conference Code: 685171 Meeting ID: 881 7693 9156 Passcode: 336543 PLEASE NOTE that live meeting logistics will be prioritized. The quality of the Zoom teleconference meeting cannot be guaranteed. Technical challenges experienced by either the participant or the City will not interrupt or halt progress of the meeting.
I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. APPROVAL OF AGENDA
IV. ITEMS FROM THE FLOOR
At this time, members of the public may comment on items NOT appearing on the agenda. Individual comments will be limited to 3 minutes or less. Comments should be directed to the Council as a whole and not to individual Council Members or staff. Council and staff responses will be minimal for non-agenda items.
V. CONSENT AGENDA - None
XII. DISCUSSION/ACTION AGENDA ITEMS
1. Discussion/Decision regarding Resolution 2022-11; Adopting the FY 2022 City Budget XIII. FUTURE AGENDA ITEMS
XIV. ADJOURNMENT
DISCUSSION AGENDA ITEM
SUPPORTING DOCUMENTATION ATTACHED
1. Discussion/Decision regarding Resolution 2022-11; Adopting the FY2023 City Budget
DISCUSSION/ACTION AGENDA
Date: Monday, June 27, 2022
Item: Discussion/Decision regarding Resolution 2022-11; Adopting the FY2023 City Budget Background: Building up to the regular meeting on June 14, staff reviewed several factors that occurred during FY2022 that made anticipating the FY2023 budget process a challenge. Workforce dynamics, increasing costs, loss of water/public works staff continuity, and revenue fluctuations scrambled an organizational structure that Trinidad has been used to for several decades. Economic changes, environmental pressures, and a heightened awareness of how delicate the Luffenholtz Creek water supply is, force the City to recalibrate it’s approach to providing the core services this community is used to.
The current draft of the 2023 Budget aims to provide transitional stability for the turbulence experienced last year. Staff emphasizes that this is a “working draft” that will need adjustments as the year progresses. It accurately reflects the desires of the community based on priorities set by the Council. The draft includes revenue and expenditure budget worksheets for each of the fund categories; General Fund: Administrative, Public Works, Police, & Fire Restricted Funds: Water & Cemetery
Special Revenues: Gas Tax, Transportation (TDA), & COPS A recap of Fiscal Year ending June 30, 2021, along with projections for Fiscal Year ending June 30, 2022 were presented in summary formats for comparative purposes at prior meetings.
General Fund: It is still unclear how the rising inflation rate will affect Trinidad’s top two revenue sources, sales and occupancy taxes. The City’s conservative approach to spending, coupled with steady revenues from the baseline economy and significant contributions from visitors has helped build the City’s reserves over time. However, the loss of cell tower income beginning in July 2022 will have a notable impact on the City’s revenue profile.
Sales and Occupancy taxes are volatile revenue sources. They are strong when the economy is healthy, but easily disrupted by natural disasters such as wildfires, droughts, pandemics, or human-triggered disasters such as housing or market crashes. It is common for cities that are primarily funded by fragile revenue streams to maintain healthy reserves. Since 2005 Trinidad City leaders have prioritized fiscal stability and responsibility, and the reserves established exemplify that commitment.
The reserves provide short-term insurance to shield the City from sudden changes, to use as matching funds to leverage larger grant funding, and to stabilize the budget in an emergency. Several of the following situations are examples of changes that the City has been anticipating; • Verizon exit of the Cell Facility lease on Trinidad Head. • Reduction of occupancy taxes due to a reduction or pause in STR licenses issued. • Measure Z Funding is unavailable for additional law enforcement coverage • Harbor Area converts to Federal Trust status and loses sales and occupancy taxes it generates. • Cover increasing costs due to State of Federal mandates and regulations • Emergency repairs to fragile infrastructure (coastal bluffs, roads, etc.) • Staffing increases to improve the quality of services provided to the community and balance the impacts that visitors have on the City.
Balanced Budget: The budget presented conservatively projects that the transitional period ahead may require dipping into the reserves while costs to provide general and special revenues are evaluated during this pivotal year. Staff has maintained a budget strategy of keeping revenue expectations modest, and expenditures generous. This practice helps the City to course-correct ahead of changes rather than behind them. The budget summary predicts a slight deficit this year, but there are several revenue sources that have been under-anticipated. If revenue sources exceed expectations, the budget will balance by year-end 2023.
Water Fund: The cost to operate the water treatment plant has risen dramatically in the past 5 years. A simple way to understand why is to separate expenses in two categories, hard and soft costs, and evaluate the trends in each category. Hard costs have been consistent, but soft costs have increased significantly.
Hard costs include general operating expenses such as energy costs to run the plant, in-house licensed personnel, treatment technology, filters, hardware, vehicle and machinery, treatment processes, etc.
Soft costs include technical and engineering staff time required to evaluate demand from a growing community, future planning, drought consulting in response to the changing environment, resiliency effort, and loss of experienced operators.
At year-end June 30, 2021 the water system spent overspent approximately $25,000 more than it earned in water sales revenue. The deficit was anticipated and authorized by the Council due to the Van Wycke temporary water line repair project. Consultant expenses (soft costs) were budgeted that year for creek flow monitoring and drought planning, but overall the fund balance remained in-check due to the steady and reliable hand provided by the Chief Plant Operator, Ryan DeSmet.
At year-end June 30, 2022, the water system is expected to overspend approximately $200,000. Operating costs remained steady until DeSmet resigned in September 2021. Hard costs stayed on target, but soft costs increased significantly. Despite a robust recruitment effort to find DeSmet’s replacement, the City had to hire an outside firm to operate the Plant on an interim basis. It has taken several outside consulting firms (Coleman Engineering and Pacific Watershed Associates) and other resources collectively to replace one inhouse Chief Plant Operator. Additional demand has been placed on GHD, the City Manager, City Clerk, and several other technical consultants to assist in piecing together that position.
At year-end June 30, 2023, the water system is projected to overspend approximately $160,000 as the soft costs during this transition will spill over into the upcoming year. The water fund reserve is structured to withstand the impact – that’s what it’s designed to do. Although the hope is to reduce the need for an outside consultant to operate the Plant and stabilize expenses, the transition to a completely new water treatment staff will take time.
The cost of operating a small water system, maintaining its efficiency, in a very desirable area to live, functioning to provide a precious resource to a community that has emphasized a desire to live “within its means” (or local watershed), will prove to be a challenge for the rate payers. The water system will rely on reserve funds to operate until the rates are adjusted to reflect this new reality, and this budget will authorize staff to put the wheels in motion to begin evaluating a new rate structure. 2023 Budget Goals & Priorities Summary:
1. Utilize reserves established from prior fiscal years, if needed, to support staff transitions.
2. Evaluate and update charges for services to reflect the times (General & Special Funds).
3. Maintain current law enforcement coverage and improve vital government services.
4. Educate and enforce new laws passed to discourage overnight parking, camping, etc.
5. Reclaim Water Plant Operations from licensed, interim consultants.
6. Monitor, educate, and pivot with the challenges faced by the historic drought season ahead.
7. Provide support to the Water Advisory Committee overseeing new grant opportunities received from the Department of Water Resources to improve water system resiliency.
8. Update the Water Rate Structure to reflect the true costs of operating a small water system in high demand.
9. Maintain and invest in public buildings, parks, and property.
10. Support community groups that enrich the community for locals and visitors, as they emerge from pandemic hibernation.
11. Continue promoting an inclusive dialog with Tribal Governments, and finalize the Government to Government policy to facilitate consultation on important topics of mutual concern.
12. Continue grant programs that will help the City satisfy several elements of the General Plan update.
Proposed action:
Field questions from Council, revise budget line items as necessary, and approve Resolution 2022-11; Adopting the FY2023 Budget.
City of Trinidad Resolution 2022-11 Page 1 of 1
TRINIDAD CITY HALL Steve Ladwig, Mayor
P.O. Box 390 Gabriel Adams, City Clerk
409 Trinity Street
Trinidad, CA 95570
(707) 677-0223
RESOLUTION 2022-11
ADOPTING THE FY 2023 BUDGET FOR THE CITY OF TRINIDAD
WHEREAS, the City of Trinidad is required to prepare and adopt a balanced budget every year by July 1st for the following Fiscal Year; and
WHEREAS, the City Staff has prepared a Draft Budget for FY2023; and WHEREAS, a Proposed Budget, which takes into consideration public comments, has been completed and is ready for City Council for consideration and adoption.
NOW, THEREFORE LET IT BE RESOLVED that the Trinidad City Council does hereby adopt the proposed FY2022 Budget; and
NOW, THEREFORE BE IT FURTHER RESOLVED that the Trinidad City Council does hereby instruct its staff to return to the Council periodically during the year with proposed budget amendments which may become necessary to address changing financial conditions.
PASSED AND ADOPTED BY THE TRINIDAD CITY COUNCIL of Humboldt County of the State of California this 27th day of June, 2022.
I, the undersigned, hereby certify that the foregoing Resolution was duly adopted by the Trinidad City Council by the following vote:
Ayes:
Noes:
Absent:
Abstain:
Attest:
________________________ _________________________
Gabriel Adams Steve Ladwig
Trinidad City Clerk Mayor
FY 2022-2023
PROPOSED BUDGET
MONDAY, JUNE 27, 2022 DRAFT
I. BUDGET SUMMARY
II. GENERAL FUND REVENUE
III. GENERAL FUND EXPENSES
Administrative
Police
Fire
Public Works
IV. ENTERPRISE FUNDS
Water Fund
Cemetery Fund
V. SPECIAL REVENUES
COPS Grant
Integrated Waste Management
Gas Tax
Transportation Development Act (TDA)
FY 2022
Budget
Actual Thru
04/30/2022
FY 2023
Budget
201 REVENUES Notes
41010 Property Taxes - Secured $ 100,000 $ 100,000 $ 100,000 Assume 55% first installment 41020 Property Tax - Unsecured $ 3,800 $ 3,800 $ 3,800
41040 Property Tax - Prior Unsecured $ 25 $ 25 $ 25
41050 Proerty Tax - Current suppl $ 1,300 $ 1,300 $ 1,300 41060 Property Tax - prior Supplemental $ 200 $ 200 $ 200 41070 Property Tax - Fines $ 500 $ 500 $ 500
41071 Motor Vehicles Fines $ - $ - $ -
Interest Revenue $ 300 $ 300 $ 300
41110 Property Tax Exemption $ 1,300 $ 1,300 $ 1,300
41130 Public Safety 1/2% sales tax $ 1,900 $ 1,900 $ 1,900 41140 Documentary Real Property Tax $ 4,500 $ 4,500 $ 4,500 Recorder Fees 41190 Property Tax Administration $ - $ (1,474) $ -
41200 LAFCO $ - $ (703) $ -
41220 In Lieu VLF $ 28,500 $ 28,500 $ 28,500
42000 Sales Taxes $ 280,000 $ 334,824 $ 350,000 10% increase based on consumer demand 43000 Transient Occupancy Tax $ 140,000 $ 120,000 $ 125,000 Based on a 10% increase in taxable rents ... 46000 Grant Income $ 68,000 $ 9,904 $ 10,000 Covid Relief Funding from 2021-2022. 46100 Measure Z Grant Income $ - $ - $ - No projects submitted for 2023 funding 46700 Local Grants $ - $ 20,000 $ - No local grants expected in 2023 47310 Vehicle License Fee Collection $ 300 $ 424 $ 300
53010 Copy Machine Fees $ 50 $ 26 $ 50
53020 Interest Received $ 25,300 $ 4,688 $ 15,000 Interest allocated to funds based on balances 53090 Other Miscellaneous Income $ 9,000 $ 1,411 $ 9,000 $5k Misc, $4k Parsac Dividend Disbursement 54020 Planner Application Processing $ 15,000 $ 42,411 $ 20,000 8 projects (avg. $2,500 permit) and/or 2022 inv. 54050 Building Inspector App. Processing $ 10,000 $ 11,362 $ 12,000 Applicant generated building permits 54100 Animal License $ 300 $ 95 $ 300
54150 Business License $ 9,000 $ 7,851 $ 8,500
54170 STR Licenses $ 9,600 $ 7,500 $ 9,600 STR Licences (32 x $300) 54300 Encroachment Permits $ 400 $ 200 $ 400
56150 Franchise Fees $ - $ - $ - See IWM Fund for HumSan Franchise Fee 56400 Rental Income - Verizon $ 27,000 $ 31,500 $ - No cell site rent anticipated past June 30. 56500 Rental Income - Harbor $ 5,125 $ 5,125 $ 5,125 Assume $5,000 + 2.5% 56550 Rental Income - PG&E $ 9,500 $ 10,478 $ 11,500 Annual payment 56650 Rental Income - Suddenlink $ 6,500 $ 6,261 $ 6,500 Quarterly payments 56700 Rental Income - Town Hall $ 2,500 $ 3,885 $ 6,000 56800 Rental Income - Misc $ - $ - $ -
59999 Interdepartmental Transfer $ - $ - $ -
TOTAL REVENUES $ 759,900 $ 758,093 $ 731,600
Projected
Flagged
Current & Uncertain
CITY OF TRINIDAD
FY 2022-2023 BUDGET
General Fund Revenue
DRAFT - JUNE 27, 2022
FY 2022
Budget
Actual Thru
04/30/2022
FY 2023
Budget
201 EXPENDITURES
linked
60000 Interdepartmental Transfers $ - $ - $ -
60900 Honorariums $ 3,000.00 $ 2,100 $ 3,000 Councilmember Stipend; $50 x 5 x 12 61000 Employee Wages $ 142,112.00 $ 114,638 $ 141,179 see apportionment worksheet 61470 Fringe Benefits $ 3,120.00 $ 5,986 $ 2,160 CM housing allowance/Employee Medical in-lieu payment 65100 Deferred Retirement $ 15,406.00 $ 10,120 $ 16,942 City Contribution to Employee 457 Deferred Comp Plan 65200 Medical Insurance & Expense $ 23,607.00 $ 12,920 $ 28,956 see Payroll Apportionment worksheet 65250 Health Insurance Deductible Benefit $ 1,050.00 $ 520 $ 945 RHS Prepaid Card ($500 per employee/year + program admin fees) 65300 Worker's Compensation $ 4,724.00 $ 2,043 $ 4,693 Based on prior year wages, see payroll allocation, distributed by fund 65500 Employee Mileage Reimbursement $ 750.00 $ 592 $ 750 Use of personal vehicles for City related errands 65600 Payroll Tax $ 12,050.00 $ 9,921 $ 12,096
65800 Grant Payroll Allocation $ (8,000.00) $ (3,399) $ (23,500) As per Grant Director - See note… 68090 Crime Bond $ 550.00 $ 565 $ 600 65% 201, 35% 601
68200 General Liability Insurance $ 13,600.00 $ 14,576 $ 16,000 65% 201, 35% 601 68300 Property & Casualty Insurance $ 6,250.00 $ 5,087 $ 6,250 65% 201, 35% 601 71110 Attorney - Administrative Tasks $ 85,000.00 $ 60,424 $ 80,000 Mitchell Law Firm 71130 Attorney - Litigation $ - $ - $ - See 71110. Related expenses will be tracked here for reference. 71210 City Engineer - Administration $ - $ - $ - See Public Works 501 / Water 601 71310 City Planner - Administration $ 75,000.00 $ 99,138 $ 80,000 See Planning Expense Detail; GPU, City Generated, Applications City Planner - Enforcement $ - $ - $ - Related expenses will be tracked here for reference. 71410 Building Inspector -Admin Tasks $ 25,000.00 $ 18,249 $ 25,000 Building Permit Processing, majority offset by application fees 71430 Building Inspector - Enforcement $ - $ - $ - Related expenses will be tracked here for reference. 71510 Accountant - Admin Tasks $ 17,000.00 $ 13,974 $ 17,000 65% 201, 35% 601 71620 Auditor - Financial Reports $ 16,000.00 $ 16,399 $ 17,500 65% 201, 35% 601, + SCO Street Report 72000 TOT Allocation $ 15,000.00 $ 9,942 $ 12,500 Council discretion - as per Chamber, Museum, Library agreement 75110 Tech Support $ 5,000.00 $ 6,210 $ 6,000 Webmaster, Sound Guy, IT Support 75160 Library & Local Contributions $ 2,000.00 $ 2,000 $ 2,000 Land Trust Lease $500, Library Staffing Support $1500 75170 Rent $ 9,000.00 $ 7,500 $ 9,000 50% of lease on 463 Trinity, split with 301 Police, $1500/month. 75180 Utilities $ 12,000.00 $ 9,259 $ 12,000 Power, Water, Gas; Town Hall, Library, CM Office 75190 Dues & Memberships $ 1,000.00 $ 858 $ 1,500 League of CA, Conference fees as per CM agreement 75200 Municipal Expense $ 3,500.00 $ 3,607 $ 3,500 Muni Code Updates, Code Hosting, Legal Notices 75220 Office Supplies & Expense $ 7,500.00 $ 8,742 $ 5,000 % Shared with 601 75240 Bank Charges $ 100.00 $ 30 $ 100 NSF Checks - Recoverable fee 75280 Training/Education $ 200.00 $ 50 $ 200
75300 Contracted Services $ - $ 1,677 $ 500 Deckhard Technologies - STR Analysis Software 75990 Miscellaneous Expense $500 $ 398 $ 500
76110 Telephone & Communications $6,000 $ 3,632 $ 6,000 AT&T Land Lines Town Hall, Verizon Cell Bill 76130 Cable and Internet Services $3,000 $ 1,796 $ 3,000 Suddenlink ($200/mo.) 76150 Travel $1,500 $ 138 $ 2,000 CM Travel To League of CA conference & CM Conference per contract 78170 Security System $500 $ 614 $ 500 Advanced Security Monitoring - Town Hall, CM Office 78190 Materials, Supplies & Equipment $1,500 $ 14 $ 500 Town Hall supplies - Linens, Towels, Cleaning Supplies, TOTAL EXPENSES $ 504,519.00 $ 440,319 $ 494,371
CITY OF TRINIDAD
FY2023 BUDGET
General Fund 201- Adminstration
DRAFT - JUNE 27, 2022
FY 2022
Budget
Actual Thru
04/30/2022
FY 2023
Budget
301 EXPENDITURES
61000 Employee Wages $ 6,028 $ 5,570 $ 10,425 Per payroll apportionment 61470 Fringe Benefits $ 240 $ 180 $ 480 CM housing allowance 65100 Deferred Retirement $ 723 $ 430 $ 1,251
65200 Medical Insurance & Expense $ 604 $ (7) $ 319
65250 Health Insurance Deductible Benefit $ 35 $ - $ -
65300 Worker's Comp Insurance $ 200 $ 124 $ 347
65600 Payroll Tax $ 516 $ 485 $ 893
75170 Rent $ 9,000 $ 7,500 $ 9,000 50% of lease on 463 Trinity ($1,500/mo) 75180 Utilities $ 2,500 $ 2,037 $ 2,500 Water, Propane (heat) 75220 Office Supplies & Expense $ 500 $ - $ - See 201 75220 75300 Contracted Services $ 89,000 $ 8,208 $ 32,850 50% time private security minus surplus COPS 75350 Animal Control $ 1,600 $ 1,463 $ 1,600 Contract for Animal Shelter $124/mo + $60 Dog Tags 76110 Telephone & Communications $ 600 $ - $ - Communications covered by General Fund Admin 76130 Cable & Internet $ - $ 543 $ - Included in 201
78170 Security System $ 600 $ 230 $ 600 Advanced Security Quarterly Monitoring 85000 Capital Outlay $ - $ - $ -
TOTAL EXPENSES $ 112,146 $ 26,763 $ 60,265
Notes Budget based on COPS Fund covering entire HCSO contract. Any further expenses for alternative public safety methods (private security, for example) will be covered by GF revenue with discretionary approval by Council.
Discretionary expense determined by Council at a future date. No proposal = no expense.
DRAFT - JUNE 27, 2022
CITY OF TRINIDAD
PROPOSED FY2023 BUDGET
General Fund 301- Police
FY 2022
Budget
Actual Thru
04/30/2022
FY 2023
Budget Budget Assumptions
401 EXPENDITURES
60900 Honorariums $ 2,400 $ 1,500 $ 2,400 $150 per month for Chief, $50 Asst. Chief 75180 Utilities $ 1,150 $ 210 $ 1,150 PG&E ($650) and Sequoia Gas ($500) 75190 Dues & Membership $ 350 $ 134 $ 350 Fire Chief's Association, HMRA Dues 75280 Training/Education $ 500 $ - $ 500 First Responder Training 75300 Contracted Services $ - $ - $ -
76110 Telephone $ 1,300 $ 179 $ 1,300 Fire Cell Phones and Training Tablet - Verizon 76140 Dispatch $ 1,800 $ - $ 1,800 Billed Biannually - Includes 2019, 2020, 2021, 2022 78140 Vehicle Fuel and Oil $ 350 $ 361 $ 350
78150 Vehicle Repairs & Maintenance $ 2,500 $ 304 $ 2,500 78160 Building Repairs & Maintenance $ 3,000 $ 3,249 $ 3,000 Generator Maintenance ($500) + Gutters 78190 Materials, Supplies & Equipment $ 5,000 $ 145 $ 5,000 $5k Misc. 78200 Equipment Repairs & Maintenance $ 1,000 $ - $ 1,000 Air tank testing, Fire Extinguishers, misc. 90000 Capital Reserves $ - $ - $ - Transfer to reserve for future capital TOTAL EXPENSES $ 19,350 $ 6,082 $ 19,350
Notes: Prior Council action committed unspent funds to the Fire Department Reserve, an action that takes place each year during annual audit.
DRAFT - JUNE 27, 2022
PROPOSED FY2023 BUDGET
CITY OF TRINIDAD
General Fund 401 - Fire Department
FY 2022
Budget
Actual Thru
04/30/2022
FY 2023
Budget Budget Assumptions
501 EXPENDITURES
61000 Employee Gross Wages $ 103,521 $ 69,962 $ 139,554 see payroll apportionment worksheet 61250 Employee Overtime $ 500 $ - $ 500
61470 Fringe - Housing $ 720 $ 217 $ 240
65100 Deferred Retirement $ 9,053 $ 7,102 $ 11,755
65200 Medical Insurance & Benefits $ 21,171 $ 15,919 $ 22,746 65252 Health Insurance Deductible Benefit $ 882 $ 787 $ 1,267 65300 Worker's Comp Insurance $ 3,441 $ 2,142 $ 4,639
65000 Employee Mileage Reimbursement $ 100 $ - $ 100 In case of vehicle breakdown or repairs 65600 Payroll Tax $ 8,612 $ 5,812 $ 11,575
65800 Grant Payroll Allocation $ (65,000) $ (59,674) $ (77,000) As per Grant Director - 528 SW, 531 OPC Coastal, 532 HSIP projects 71210 City Engineer -Admin $ 13,000 $ 1,796 $ 13,000 TAC Meeting $400 x 12, and Non-Grant Project Consulting 71250 City Engineer - Project Fees $ - $ - $ -
71310 City Planner - Special Projects $ - $ - $ -
75180 Utilities $ - $ - $ -
75200 Municipal Expense $ 3,000 $ 3,826 $ 3,600 Stormwater Discharge Permit SWRCB ($3535) + Job Ads 75300 Contracted Services $ 10,000 $ 1,367 $ 5,000 $5k Swap or CCC's if necessary. 75370 Uniforms/personal equipment $ 1,000 $ 597 $ 1,000 Safety and Uniform Expenses, Reimbursements 78100 Street Maintenance & Repair $ 5,000 $ 1,389 $ 5,000 Tree Trimming, Signs, Paint 78120 Street Lighting - Operations $ 5,000 $ 3,702 $ 5,000 PG&E Streetlight Utility Bills 78130 Trail & Park Maintenance $ 10,000 $ - $ 10,000 Trail Committee Prioirites as per annual report 78140 Vehicle Fuel & Oil $ 4,000 $ 2,034 $ 4,000
78150 Vehicle Repair & Maintenance $ 2,500 $ 6,557 $ 2,500 78160 Building Repairs & maintenance $ 14,000 $ 4,373 $ 14,000 $10k Club Room, Town Hall Windows, $500 Gen Service 78190 Materials, Supplies & Equipment $ 5,000 $ 2,993 $ 5,000 Mop Service, Cleaning Supplies, Fire Exting., Tools, etc. 78200 Equipment Repairs & Maintenance $ 2,500 $ 1,046 $ 2,500 90000 Transfer to Reserve
TOTAL EXPENSES $ 158,000 $ 71,947 $ 185,976
CITY OF TRINIDAD
PROPOSED FY2023 BUDGET
General Fund 501 - Public Works
DRAFT - JUNE 27, 2022
FY 2022
Budget
Actual Thru
04/30/2022
FY 2023
Budget Budget Assumptions
303 REVENUES
46000 Grant Income $ 155,000 $ 138,000 $ 150,000
TOTAL REVENUES $ 155,000 $ 150,000
303 EXPENDITURES
75300 Contracted Services $ 244,000 $ 127,987 $ 146,450 Sheriff Contract TOTAL EXPENDITURES $ 244,000 $ 127,987 $ 146,450
$ 3,550 Anticipated surplus.
Note 1: The City began 2021-2022 with an expense budget of $244,000, expecting 1.5 full-time deputies. $155k COPS and the $89k emainder paid through GF Police, then backfilled with $75k Measure Z committed funds. HCSO could not provide staffing, so mid-year they amended the contract, lowered the price to $123k for FY2022, then increased it to $147k beginning July 01, 2022 to reflect inflation.
Note 2: No dedicated deputy included, but 24/7 coverage offered by HCSO in the current contract, paid in full through COPS funds.
Staff shortage expected through 2022. City researching interim private security options expected to cost approximately $35/hr.
Remaining excess COPS funds will be used first, then General Funds. Measure Z application period closed.
Special Revenue Fund 303 - COPS Grant
CITY OF TRINIDAD
PROPOSED FY2023 BUDGET
DRAFT - JUNE 27, 2022
FY 2022
Budget
Actual Thru
04/30/2022
FY 2023
Budget Budget Assumptions
204 REVENUES
46000 Grant Income $ -
56150 Franchise Fees $ 10,000 $ 10,217 $ 10,000 Humboldt Sanitation Franchise Fee TOTAL REVENUES $ 10,000
204 EXPENDITURES
61000 Employee Gross Wages and Overtime $ 4,545 $ 3,239 $ - 65100 Deferred Retirement $ 545 $ 373 $ -
65200 Medical Insurance $ 765 $ 488 $ -
65250 Health Insurance Deductible Benefit $ 84 $ 15 $ - 65300 Worker's Compensation $ 151 $ 326 $ -
65600 Payroll Tax $ 389 $ 274 $ -
75130 Garbage $ - $ - $ 500 If needed for illegally dumped items 78190 Materials, Supplies & Equipment $ 1,800 $ 861 $ 1,800 Pet Waste Bags 85000 Capital Outlay $ -
TOTAL EXPENSES $ 8,279 $ 5,577 $ 2,300
May merge this fund into the General Fund in 2023
CITY OF TRINIDAD
PROPOSED FY2023 BUDGET
Special Revenue Fund 204 - Integrated Waste Management
DRAFT - JUNE 27, 2022
FY 2022
Budget
Actual Thru
04/30/2022
FY 2023
Budget Budget Assumptions
601 REVENUES
53020 Interest Income $ 12,000 $ - $ 12,000 Conservative based on 2020-2021 int earnings 53090 Other Miscellaneous Income $ 1,000 $ - $ 1,000 Polymer sales; Blackflow prevention devices 57100 Water Sales $ 315,000 $ 264,286 $ 315,000 No rate increase July 01 without analysis 57200 Water Sales - Wholesale $ 8,000 $ - $ -
57300 New Water Hookups $ - $ 10,340 $ - If needed, will zero out with expense line 79130 below 57500 Penalties $ 6,000 $ 10,067 $ 10,000 penalties less adjustments (leaks, etc.) TOTAL REVENUES $ 342,000 $ 284,693 $ 338,000
601 EXPENSES
61000 Employee Wages $ 136,521 $ 111,354 $ 267,412 see apportionment worksheet for payroll details 61470 Fringe Benefits $ 720 $ 540 $ 1,920
65100 Deferred Retirement $ 13,537 $ 9,735 $ 26,005 Empower 457 Deferred Comp Plan 65200 Medical Insurance & Expense $ 37,094 $ 12,979 $ 45,858 Medical, Dental, Life 65252 Health Insurance Deductible Benefit $ 1,344 $ 1,035 $ 1,848 RHS Debit Card 65300 Worker's Compensation $ 4,538 $ 2,828 $ 8,889
65600 Payroll Tax $ 11,479 $ 9,340 $ 22,446
65800 Grant Payroll Allocation $ - $ (842) $ (69,000) DWR Water Storage & Leak Reduction Grant; DWR Emergency Intertie 68090 Crime Bond $ 300 $ 304 $ 300
68200 General Liability Insurance $ 7,325 $ 7,849 $ 8,000 65% GF; 35% Water 68300 Property & Casualty Inusrance $ 3,350 $ 2,739 $ 3,000 65% GF; 35% Water 71110 City Attorney - Administrative Tasks $ 500 $ - $ 500 Minimal 71210 City Engineer - Admin Tasks $ 2,500 $ 21,492 $ 2,500 General Water Consulting 71230 Engineer Special Projects $ 25,000 $ 31,539 $ 25,000 Rate Adjustment, Drought Consulting, Repair Support, etc. 71310 City Planner - Admin Tasks $ 10,000 $ 3,723 $ 7,500 Drought Consulting, Water Committee Support, etc. 71510 Accountant $ 9,000 $ 7,525 $ 9,000 65% GF; 35% Water 71620 Auditor $ 7,000 $ 7,516 $ 7,000 65% GF; 35% Water 72100 Bad Debts $ 100 $ - $ 100 NSF checks - (account balances recoverable) 75180 Utilities $ 14,000 $ 12,928 $ 15,000 PG&E, Sequoia Gas, B&B Servicing 75190 Dues & Memberships $ 700 $ 845 $ 950 CRWA $572, USA $350 (FY2022-2023) 75200 Municipal Expense $ 200 $ 3,730 $ 250 Property Tax $200 75220 Office Supplies & Expense $ 5,000 $ 3,058 $ 5,000 Billing Postage, Blank Bills 75240 Bank Charges $ 100 $ 40 $ 100 NSF Check Fees (Recovered by customer payment) 75280 Training/Education $ 750 $ - $ 500 $250/for each Grade II Certification 75300 Contracted Services $ 19,000 $ 151,739 $ 36,000 HACH, McNeil, PWA, Coleman 76110 Telephone $ 1,800 $ 785 $ 1,800 AT&T Landline, Verizon 76130 Cable & Internet Service $ 750 $ 618 $ 750 Suddenlink Internet 76160 Licenses & Fees $ 3,600 $ 3,639 $ 3,800 SWRCB Fee $1950, Water Rights $800, DEH $500 78140 Vehicle Fuel and Oil $ 1,500 $ 991 $ 5,800 (1.5) vehicles dedicated to Water Service 78150 Vehicle Repairs $ 2,500 $ 499 $ 2,000 estimated for 1.5 vehicles 78160 Building Repairs and Maintenance $ 4,250 $ - $ 4,250 Generator Service ($750 + $3.5k transfer switch repair) 78170 Security System $ 500 $ 352 $ 500 Advanced Security - Monitoring 78190 Materials, Supplies and Equipment $ 5,000 $ 11,906 $ 5,000 $2k Misc Plumbing & Repairs 78200 Equipment Repairs & Maintenance $ 7,500 $ 16,484 $ 7,500 Tech Support for SCADA system, Electrician, Whitson, etc. 79100 Water Lab Fees $ 6,000 $ 4,950 $ 6,000 North Coast Lab routine testing 79120 Water Plant Chemical $ 7,500 $ 8,700 $ 7,500 Chlorine/Polymer 79130 Water Line Hook-Ups $ - $ 5,840 $ - offset by revenue 79150 Water Line Repair $ 25,000 $ 1,156 $ 25,000 Valve Replacement (reserve spending) 79160 Water Plant Repair $ 3,000 $ - $ 3,000 Ralph recently started including this 90000 Capital Reserves $ - $ -
TOTAL EXPENSES $ 378,958 $ 457,916 $ 498,978
CITY OF TRINIDAD
PROPOSED FY2023 BUDGET
Enterprise Fund 601- Water
DRAFT - JUNE 27, 2022
FY 2022
Budget
Actual Thru
04/30/2022
FY 2023
Budget Budget Assumptions
701 REVENUES
53020 Interest Income $ 250 $ - $ 250
58100 Cemetery Plot Sales $ 12,000 $ 19,493 $ 15,000 Based conservatively on average sales 58150 Cemetery Plot Refunds $ - $ -
TOTAL REVENUES $ 12,250 $ 19,493 $ 15,250
701 EXPENDITURES
61000 Employee Gross Wages and Overtime $ 6,884 $ 5,007 $ 11,095 65100 Deferred Retirement $ 826 $ 601 $ 1,331
65200 Medical Insurance & Expense $ 1,598 $ 1,286 $ 3,780 65250 Health Insurance Deductible Benefit $ 105 $ 96 $ 140 65300 Worker's Comp Insurance $ 229 $ 141 $ 369
65600 Payroll Tax $ 590 $ 417 $ 951
75180 Utilities $ 493 $ 452 $ 493 Water
75300 Contracted Services $ 3,000 $ - $ 3,000 Tree Service - Damaged & Hazardous Limbs 78170 Security System $ 450 $ 457 $ 500 Advanced Security - Monitoring Service 78190 Materials, Supplies & Equipment $ 500 $ - $ 500
TOTAL EXPENSES $ 14,675 $ 8,457 $ 22,160
Net Income $ (2,425) $ 11,036 $ (6,910)
CITY OF TRINIDAD
PROPOSED FY2023 BUDGET
Enterprise Fund 701 - Cemetery
DRAFT - JUNE 27, 2022
FY 2022
Budget
Actual Thru
04/30/2022
FY 2021
Budget Budget Assumptions
503 REVENUES
2021 Audited Fund Balance $ 30,664 Fund balance as of 2021 Audit $19,455 46000 Grant Income $ 15,000 $ 11,209 $ 15,000
TOTAL REVENUES $ 15,000 $ - $ 15,000
303 EXPENDITURES
Transfer Out - SR Fund 530 $ - $ - $ - No Projects Planned for FY2023 yet TOTAL EXPENDITURES $ - $ - $ -
Notes: Fund balance includes Gas Tax, RMRA, & TCRF revenues.
Anticipated fund balance at the end of FY 2023 ; $34,000 + $15,000* = $49,000 *Unsure how high gas prices, less driving, or moratorium on federal gas tax will impact these funds.
Restricted Fund Summary:
6/30/22 Gas Tax, RMRA, TCRF: $34,000
TDA (minus HTA & TPW) $ 25,000
Total $ 59,000
Current Allocations:
2020 Slurry Seal Project $ 40,000
2020 Scenic Dr. Striping $ 8,500
2021 Downtown Ped Connect $ 30,000
$ 78,500
Remaining unallocated balance $ (19,500)
Special Revenue Fund 503 - Gas Tax
CITY OF TRINIDAD
PROPOSED FY2023 BUDGET
FINAL DRAFT - JUNE 27, 2022
FY 2022
Budget
Actual Thru
04/30/2022
FY 2023
Budget Budget Assumptions
504 REVENUES
2021 Audited Fund Balance $ 52,829 Fund balance as of 2021 Audit $52,829 46000 Grant Income $ 12,500 $ 12,000 $ 14,200 2022-2023 TDA Claim TOTAL REVENUES $ 12,500 $ - $ 14,200
503 EXPENDITURES
75250 HTA Annual Invoice $ 5,500 $ 5,029 $ 5,500
Transfer Out - GF/PW $ - $ - $ 8,700 Can be used Public Works Labor backfill TOTAL EXPENDITURES $ - $ - $ 8,700
Anticipated fund balance at the end of FY 2023; $52,829 + 8,700 = $61,529 Funds available to transfer General Fund for TPW Street Maintenance Labor.
Funds available for street-related expenses only.
Special Revenue Fund 504- Transportation Development Act TDA
CITY OF TRINIDAD
PROPOSED FY2023 BUDGET
FINAL DRAFT - JUNE 27, 2022
2022-2023 General Fund Summary - Operating Revenue vs. Expenses REVENUE 2023 Budget Actual
General Fund Revenue Projection: $ 731,600 $ - *CIRA grants available as needed Cemetery Plot Purchases $ 15,250 $ -
Humboldt Sanitation Franchise Fees $ 10,000 $ -
TDA Transfer-In for TPW Labor $ 8,700 $ - *Reserve funds available as needed Total Revenue $ 765,550 $ -
EXPENSES
General Fund Admin $ 494,371 $ -
Public Works $ 185,976 $ -
Fire $ 19,350 $ -
Police $ 60,265 $ - *Private security option included
Cemetery $ 22,160 $ -
Waste Management $ 10,000 $ -
Total Expenses $ 792,122 $ -
Balance $ (26,572) $ - *Reserve funds dedicated to cover this Highlights:
General Fund Funds a significant portion of the following positions:
City Manager, City Clerk, Project Manager, Asst. Clerk & Consultants.
Assistant Clerk position to full-time, supporting grant projects as needed.
Includes City Attorney as a fully involved staff member General service level increases with full-time staff.
Continued support of Library, Museum, Land Trust
Continued progress on the General Plan Update
Will require commitment to optimize fees for services to sustain.
Public Safety Contract renewal with HCSO for full-time 24/7 coverage Budget includes discretionary funds for private security Emphasis on enforcement of current laws, plus amended ordinances related to… …overnight parking, and related restrictions.
Public Works Includes several part-time employees.
Concluding Stormwater Phase II Construction - Grant Funded $10,000 set aside for Trail Maintenance projects per Trails Comm.
Funds remain reserved for Civic Club Room Update $10k
Priority to invest in maintenance projects for Town Hall.
Water Fund Anticipates transition from Water Plant operations from Contractor to City control Budget includes (1) Chief Operator, (3) Part-time T2 Operators.
Includes additional consulting costs to facilitate the transition Rate Analysis (Prop 218) & Continued Water System Consulting Drought Monitoring, Outreach, and Contingency Planning
Technical Support to the Water Advisory Committee
Luffenholtz Creek flow-monitoring.
$25,000 allocated for priority valve replacements
Significant rise in costs due to many factors.
Rate Analysis will be necessary to sustain costs and rebuild reserves.
Streets/Roads Special Revenue Funds (Gas Tax, TDA, RMRA) used as needed.
No special projects budgeted at this time, but funds are available.
TDA Funds in reserve can be transferred to General Fund to offset TPW labor.
Reserve Funding Town Hall Exterior Wash and Trim Paint, and deck repair.
Requiring council approval at a later date Town Hall Window Replacement Project - up to $57,000 paid with reserve funds Grant Projects
Fund Grant Award Grant
213 $ 160,000 SB2 Housing Element Planning Grant
214 $ 65,000 HCD Local Early Action Planning Grant (Promote Housing) 215 $ 200,000 LCP Update Grant 3 Coastal Commission
528 $ 4,833,000 Prop 84 ASBS Storm Water Project Phase 2 (ends 6/30/22) 531 $ 440,000 Prop 68 Trinidad Community Coastal Resilience Planning 532 $ 799,600 HSIP Street Improvements
606 $ 5,079,090 SCDRP Tank & Pipelines
607 $ 2,000,000 MBDRP Intertie
533 $17,7000 max Per Capita
Rate Adjustments/Optimization 2% Transient Occupancy Tax Increase (from 10% to 12%) Water Rates; (2.5% of $315k: $7,875, or 5% = $15,750)
Cemetery Plots; Rate Analysis/Adjustment (25% estimated increase)… ...to help fund and secure future northern expansion.
Issue unallocated STR Licenses.
OWTS Program Fee Implementation; Initial Fee Increase?
Planning Admin Fee; 10%+ for in-house Staff time cost recovery Building Permit Fee Schedule Update
Bench Policy Implementation; (30) benches at $1k each
Big Picture / Future Planning Cemetery expansion to adjacent lot - Real Estate Purchase