Agenda packet — Trinidad City Council, July 12, 2022

City Council Meeting Agenda: 07-12-2022 Page 1
Posted: Friday, July 08, 2022

NOTICE AND CALL OF A REGULAR MEETING OF THE

TRINIDAD CITY COUNCIL
The Trinidad City Council will hold a regular meeting on TUESDAY, JULY 12, 2022, at 6:00 PM
at the Trinidad Town Hall, 409 Trinity Street, Trinidad, CA.

NO CLOSED SESSION
In accordance with Executive Order N-29-20 and for your convenience, this meeting will also be held via videoconference, hosted on the Zoom platform. Learn more about Zoom here: https://zoom.us PUBLIC COMMENT: Public comment may be submitted via email in advance of the meeting, or in an orderly process during the meeting. If you do not have access to email and you would like to provide a written statement, please deliver your comment to 409 Trinity Street, Trinidad CA, by 2:00pm on the meeting day. Email public comments to [email protected]
HOW TO PARTICIPATE: You are invited to participate in person at the Trinidad Town Hall, or by Zoom. The City will publish a direct link to the Zoom teleconference, along with the participant code, on the City Calendar page online at http://trinidad.ca.gov/calendar
To phone in, dial 1-888-278-0296, Conference Code: 685171 Meeting ID: 824 2009 1510 Passcode: 562137 PLEASE NOTE that live meeting logistics will be prioritized. The quality of the Zoom teleconference meeting cannot be guaranteed. Technical challenges experienced by either the participant or the City will not interrupt or halt progress of the meeting.

I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. CLOSED SESSION – No closed session scheduled.

IV. APPROVAL OF AGENDA
V. APPROVAL OF MINUTES – 05-10-2022 cc, 05-24-2022 cc2, 06-14-2022 cc, 06-28-2022 cc2 VI. COUNCIL REPORTS/COMMITTEE ASSIGNMENTS
VII. STAFF REPORTS – City Manager & Law Enforcement
VIII. ITEMS FROM THE FLOOR
At this time, members of the public may comment on items NOT appearing on the agenda. Individual comments will be limited to 3 minutes or less. Comments should be directed to the Council as a whole and not to individual Council Members or staff. Council and staff responses will be minimal for non-agenda items.

IX. CONSENT AGENDA All matters on the Consent Agenda are considered routine by the City Council and are enacted in one motion. There is no separate discussion of any of these items. If discussion is requested by any Council member, that item is removed from the Consent Calendar and considered separately. A single opportunity for public comment on the Consent Agenda is available to the public.

1. Staff Activity Report – June 2022

2. Financial Statements – May 2022

3. Law Enforcement Report – June 2022

4. Resolution 2022-12; Authorizing Application for Regional Early Action Planning (REAP) Grant Funds in the amount of $24,024.

City Council Meeting Agenda: 07-12-2022 Page 2

5. Authorize the City Manager to Sign Agreement for Services with SHN to Complete Remaining Grant Tasks Necessary for a Comprehensive Update of the Local Coastal Program LCP-21-01.

6. Designate Voting Delegates for League of California Cities Annual Conference in September.

7. City Manager Contract Renewal
XII. DISCUSSION/ACTION AGENDA ITEMS

1. Discussion/Decision regarding Drinking Water System Emergency Intertie Agreement MOA Between the City of Trinidad and Westhaven Community Services District.

2. Accept Letter of Resignation and Adopt Resolution 2022-13; Acknowledging the Public Service of David Grover.

3. 2022 General Election Calendar Update and Notice of Election.

XIII. FUTURE AGENDA ITEMS
XIV. ADJOURNMENT
APPROVAL OF MINUTES FOR:

MAY 10, 2022 CC
MAY 24, 2022 CC2
JUNE 14, 2022 CC
JUNE 28, 2022 CC2
Supporting Documentation follows with: 0 PAGES
Minutes will be added to the packet when completed. Any minutes not available by Tuesday at noon will be presented at the next meeting.

CONSENT AGENDA ITEM 1

SUPPORTING DOCUMENTATION ATTACHED

1. Staff Activity Report –June 2022
City Manager’s Report July 12, 2022 Meeting
Stormwater Project:

The Stormwater Project is progressing with construction slated to be completed by July 15th.

However, some additional change order work is possible and would not likely be completed for several weeks.

Verizon Cell Towers:

All of the cell towers on Trinidad Head belonging to Verizon, AT&T and the former Sprint carriers have been removed. The site is returning to its natural state with native vegetation to be added in the late summer/fall. This has been a multiple year process to arrange and coordinate with all of the providers involved. Verizon, the last carrier to leave the site, removed all of the remaining equipment and building.

Trinidad Chamber Events:

The Greater Trinidad Chamber of Commerce is planning a Mixer in August, possibly on the 10th.

A Fish Fest is being planned for October 8th in the afternoon. The Taste of Trinidad was a success with 140 guests in attendance, 10 vendors providing food and drink, and a live band.

Water System:

Water Customers are encouraged to conserve water due to California’s prolonged drought.

The City’s Water System has been able to have contractors fix two major water leaks during the last two weeks. This should drastically reduce the increased water loss experienced over the last two months. A Leak Detection Specialist from California Rural Water Association was able to locate one of the leaks saving the system countless dollars if random testing was utilized.

The California Department of Water Resources provided the Leak Detection Specialist at no charge for small water systems.

The Water Plant is starting a conversion from Coleman Engineering staff with additional training to City staff. Some new staff members are increasing their workload at the water plant. Since the plant is rated a T-3 by the State, the Chief Water Plant Officer needs to be a T-3 and will be assisted by two part-time T-2 operators.

Up to date data will be presented at the City Council meeting on Luffenholtz Creek water levels and water loss in the distribution system.

CONSENT AGENDA ITEM 2

NO SUPPORTING DOCUMENTATION ATTACHED

2. Financial Statements – May 2022
STATEMENTS WERE NOT AVAILABLE AT THE PACKET DEADLINE. WILL BE ADDED TO THE PACKET IF AVAILABLE PRIOR TO THE MEETING.

CONSENT AGENDA ITEM 3

SUPPORTING DOCUMENTATION ATTACHED

3. Law Enforcement Report – June 2022

CONSENT AGENDA ITEM 4

SUPPORTING DOCUMENTATION ATTACHED

4. Resolution 2022-12; Authorizing Application for Regional Early Action Planning (REAP) Grant Funds in the amount of $24,024.

AGENDA ITEM
Date: July 12, 2022 ________________________________________________________________________ Item: Resolution Authorizing Application for Regional Early Action Planning (REAP) Grant funds in the amount of $24,024
The State Department of Housing and Community Development (HCD) has declared that increasing the availability of affordable homes statewide is critical to bettering the quality of life of all Californians and to ending homelessness. In the 2019-20 Budget Act, Governor Gavin Newsom allocated $250 million for all regions, cities, and counties to do their part by prioritizing planning activities that accelerate housing production to meet identified needs of every community. With this allocation, HCD established the Regional Early Action Planning Grant Program (REAP) with $125 million to regions. REAP provides one-time grant funding to regional governments and regional entities for planning activities that will accelerate housing production and facilitate compliance in implementing the sixth cycle of the Regional Housing Needs Allocation.

The REAP grant is similar to the Local Early Action Planning (LEAP) grant funding that the City has already received ($65,000), but in the case of REAP, the money was granted to the Humboldt County Association of Governments. The bulk of that funding is going towards preparing the Environmental Impact Report for the Regional CAP. But other funds are being distributed to local jurisdictions for eligible activities, which include but are not limited to:
• Technical assistance in improving housing permitting processes, tracking systems, and planning tools
• Establishing regional or countywide housing trust funds for affordable housing (e.g. planning activities and processes, guidelines, charters)
• Performing infrastructure planning, including sewers, water systems, transit, roads, or other public facilities necessary to support new housing and new residents • Performing feasibility studies to determine the most efficient locations to site housing consistent with Government Code sections 65040.1 (State Planning Priorities) and 65080 (regional transportation plans)
• Covering the costs of temporary staffing or consultant needs associated with eligible activities.

Trinidad staff have been working with HCOAG and the member jurisdictions on how to divvy up the funding and an agreement has been reached as to a fair distribution. Therefore, it will in essence be a non-competitive, over-the-counter grant. From the primary pot of funds, Trinidad will receive $15,000. There was also and additional set-aside for small jurisdictions that do not employ a full-time planner, and Trinidad will receive $9,024 from those funds for a total of $24,024. Staff have proposed to use most of the funds for revamping the development permit application(s), including revising the application form(s), creating an FAQ, updating the website, and providing staff training. Ideas for the remaining funding include implementing policies in the City’s Housing Element and preparing a preliminary annexation feasibility study. Funds must be spent by August 2023 and are expected to be available as soon as an application is submitted.

Staff Recommendation:

Approve the attached Resolution No. 2022-12 authorizing City staff to submit an application for REAP funds and authorizing the City Manager to sign the grant agreement(s).

Attachments:
• Resolution 2022-12
City of Trinidad Resolution 2022-12 Page 1 of 2
TRINIDAD CITY HALL Steve Ladwig, Mayor
P.O. Box 390 Gabriel Adams, City Clerk
409 Trinity Street
Trinidad, CA 95570
(707) 677-0223
RESOLUTION 2022-12

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TRINIDAD AUTHORIZING

APPLICATION FOR THE REGIONAL EARLY ACTION PLANNING GRANT PROGRAM WHEREAS, the Humboldt County Association of Governments (HCAOG) is administering the Regional Early Action Planning (REAP) Grant Program; and
WHEREAS, the City may apply for grant funds and technical assistance to support planning efforts that will stimulate housing production; and
WHEREAS, the City’s efforts shall meet the objectives of the REAP Program; and WHEREAS, improving the City’s development application forms, instructions, and procedures would streamline review of housing development permits; and
WHEREAS, the City’s actions will meet grant requirements and all applicable local, state and federal laws;
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Trinidad hereby:

1. Directs staff to submit an application for a REAP Grant in the amount of up to $24,024 to improve the City’s development application forms, instructions, and procedures and other tasks to implement housing element policies or that are otherwise eligible activities under the REAP grant.

2. Authorizes the City Manager, of the City of Trinidad, to accept the award of grant funding and to execute and submit all documents including, but not limited to, applications, agreements, payment requests, and so on, which may be necessary.

PASSED AND ADOPTED BY THE TRINIDAD CITY COUNCIL of Humboldt County of the State of California this 12th day of July, 2022.

I, the undersigned, hereby certify that the foregoing Resolution was duly adopted by the Trinidad City Council by the following vote:

Ayes:

Noes:

Absent:

Abstain:

Attest:
________________________ _________________________
Gabriel Adams Steve Ladwig
Trinidad City Clerk Mayor
CONSENT AGENDA ITEM 5

SUPPORTING DOCUMENTATION ATTACHED

5. Authorize the City Manager to Sign Agreement for Services with SHN to Complete Remaining Grant Tasks Necessary for a Comprehensive Update of the Local Coastal Program LCP-21-01

CONSENT AGENDA ITEM
July 12, 2022
---------------------------------------------------------------------------------------------------------------- Item: LCP Planning Grant
The City was awarded $200,000 in funding through the latest round (Round 7) of the Local Coastal Program (LCP) Planning Grant program from the CA Coastal Commission. The City has previously received funding through Rounds 2 and 4 of this grant program. The intent is to use this funding to tie up all the loose ends of the LCP update and come away with a complete LUP and IP ready to be submitted to the Coastal Commission for certification. The tasks will include coordination with Coastal Commission staff as well as public outreach and public hearings. Grant funds must be spent by December 31, 2025.

The purpose of this grant will be to continue work started under previous and existing grants, including the previous LCP Planning Grants, as well as the upcoming OPC Coastal Resilience Planning Grant and the currently ongoing SB2 and LEAP housing grants. City staff will use this LCP grant money to complete two outstanding coastal land use plan (LUP)/general plan elements – the Cultural and Historic Resources Element and the Public Safety Element. The City is also proposing to use the funding to complete two studies that Coastal Commission staff have identified as being important for the LCP update (a visitor serving facilities study and a build-out analysis) and to update some previously completed studies that have become outdated. Finally, the City will use the funding to finish updating the implementation plan (IP) portion of the LCP, which includes the zoning, grading, building, and subdivision ordinances.

Attachments
SHN Agreement for Services
Recommended Action:

Authorize the City Manager to approve the attached Agreement for services with SHN.

SHN Agreement for LCP Grant Page 1 of 3
Agreement for Services between City of Trinidad and SHN For the
Trinidad Comprehensive LCP Update
CCC Grant Agreement LCP-21-01
Introduction
This agreement for services (Agreement), dated June 20, 2022, is between the City of Trinidad (City) and SHN to provide assistance with the LCP Update grant project. The goal of this project complete remaining tasks necessary for a comprehensive update of the City’s Local Coastal Program (LCP), including remaining LUP elements, background studies and updating the implementation plan. This agreement is based on a prime agreement between the City of Trinidad and SHN/Streamline Planning Consultants dated April 13, 2022 (or any more current agreement that replaces that one). All provisions of the prime agreement apply to this agreement unless noted otherwise in this agreement.

TERMS AND CONDITIONS
In addition to the terms and conditions outlined herein, the terms and conditions of this agreement shall be in accord with and encompass those terms and conditions set forth in the CCC Grant Agreement LCP21-01, attached hereto as Exhibit A.

SCOPE OF WORK, SCHEDULE AND DELIVERABLES
SHN will complete tasks in accordance with the Grant Agreement work plan as described herein, as may be amended by the granting agency and/or City of Trinidad.

Grant Project Tasks are as follows:

Task 1: Complete the Cultural and Historic Resources Element Begin 6/30/2022; End 10/31/2023
Task 1 Actions

1.1 Informal consultation

1.2 Planning Commission hearings

1.3 Consultation with Coastal Commission staff

1.4 Formal Tribal Consultation and City Council hearings Task 1 Deliverables
a. Draft Cultural and Historic Resources Element
b. Final Cultural and Historic Resources Element
Task 2: Complete Safety Element
Begin 4/1/23; End 5/31/24
Task 2 Actions

2.1 Update Public Safety Element

2.2 Consultation with Coastal Commission staff

2.3 Public hearings
SHN Agreement for LCP Grant Page 2 of 3
Task 2 Deliverables
a. Draft Safety Element
b. Final Safety Element
Task 3: Complete VDF Study and Build-Out Analysis
Begin 1/1/23; End 2/28/24
Task 3 Actions

3.1 VSF Study

3.2 Build-out analysis

3.3 Incorporate into LUP
Task 3 Deliverables
a. VSF Study
b. Build-Out Analysis
Task 4: Update Previous Studies and Finalize LUP
Begin 7/1/23; End 6/30/24
Task 3 Actions

4.1 Identify and update outdated studies

4.2 Update LUP

4.3 Consultation with Coastal Commission staff

4.4 Public Hearings and finalize LUP
Task 4 Deliverables
a. Updated studies and reports (TBD)
b. Revised LUP draft(s)/policy language as needed
c. Final LUP for submittal to CCC
Task 5: Complete VDF Study and Build-Out Analysis
Begin 1/1/24; End 12/31/25
Task 5 Actions

5.1 Update existing IP

5.2 Consultation with Coastal Commission staff

5.3 Public hearings
Task 5 Deliverables
a. Draft IP (and additional revised drafts as needed)
b. Final IP for submittal to CCC
Task 6: Project Management and Administration
Begin 6/30/22; End 12/31/25
Task 6 Actions

6.1 Project management and administration
SHN Agreement for LCP Grant Page 3 of 3
Task 6 Deliverables
a. Quarterly progress reports and RFFs
Compensation
SHN will complete this scope of services on a time and materials basis. SHN will work with the City to provide the above defined tasks within the budget available to the extent possible; the City will supplement the budget as needed to meet grant and other legal requirements. SHN invoices will be submitted upon subtask completion and are due and payable by the City within 21 days after the City is reimbursed by the State. Total compensation to SHN for this contract is not to exceed $145,000. The final invoice must be received on or before January 30, 2026. Actual costs for each task estimated below may vary as allowed within the terms of the grant. The SHN budget is broken down as follows:

Task Description Completion
Date
Fee
Task 1 Cultural and Historic Resources Element 10/31/2023 $20,000 Task 2 Safety Element 05/31/2024 $25,000
Task 3 VDF Study and Build-Out Analysis 02/28/2024 $30,000 Task 4 Update Previous Reports 06/30/2024 $15,000
Task 5 Update IP 12/31/2025 $51,000
Task 6 Project Administration 12/31/2025 $4,000
Total: $145,000

SCHEDULE
Agreement date: 6/20/2022 Work Completion Date: 12/31/25 Agreed
____________________________ ___________ _______________________________ _______ Eli Naffah Date Bob Brown Date
Trinidad City Manager SHN Engineering
City of Trinidad Account Tracking Number: 215 - 75300 LCP Grant CONSENT AGENDA ITEM 6

SUPPORTING DOCUMENTATION ATTACHED

6. Designate Voting Delegates for League of California Cities Annual Conference in September.

CONSENT AGENDA ITEM 7

SUPPORTING DOCUMENTATION ATTACHED

7. City Manager Contract Renewal
This EMPLOYMENT AGREEMENT ("Agreement") is made and entered into on July 12, 2022, by and between the CITY OF TRINIDAD, CALIFORNIA, (hereinafter "Employer"), and Eli Naffah (hereinafter "Employee").

RECITALS
WHEREAS, the Employer is represented in this Employment Agreement by its governing body, the City Council; and
WHEREAS, the Employee has significant applicable experience in local government and public sector management that qualifies him to perform the duties of City Manager; and NOW, THEREFORE, in consideration of the mutual covenants herein contained, the parties agree as follows:

AGREEMENT
Section 1. DUTIES OF THE EMPLOYER
It shall be the responsibility of the Employer to provide timely support and assistance to the Employee in his role as the City Manager.

The Employer shall provide policy guidance to the Employee by ongoing acts of the City Council.

Section 2. DUTIES OF THE EMPLOYEE
A. City Management: It shall be the responsibility of the Employee to manage the daily affairs of the City of Trinidad in a manner that is consistent with the generally accepted practices of city management in the State of California.

B. Law Enforcement: It shall be the duty of the Employee to see that all laws and ordinances of the Employer are duly enforced, and to see that all franchises, licenses, and permits granted by the Employer, and contracts entered into by the Employer are faithfully performed and observed.

C. Authority Over Other Employees: It shall be the duty and the authority of the Employee to control and give directions to all City Staff and contracted employees such as the City Planner, City Attorney, City Building Inspector.

D. Power of Appointment and Removal: It shall be the duty of the Employee to appoint, remove, promote, demote, suspend, or dismiss all officers and employees of the Employer, subject to all applicable personnel ordinances, rules and regulations. No department head shall be appointed or removed until the Employee has first reviewed such appointment or removal with the City Council and received approval of such appointment or removal from the City Council, in Executive Session.

E. Legislative Recommendations: It shall be the duty of the Employee to recommend to the City Council for adoption of measures, ordinances, and resolutions as he deems necessary or expedient.

F. Council Meetings and Records: It shall be the duty of the Employee to prepare agenda materials for City Council meetings, and to maintain a complete and up-to-date record of the City Council meetings.

G. Attendance at City Council Meetings: The Employee shall attend all meetings of the City Council except (1) when specifically excused from attending a particular meeting, or (2) when his removal is under consideration by the City Council.

H. Financial Reports: The Employee shall keep the City Council at all times fully advised as to the financial condition and needs of the Employer.

I. Budget Preparation: It shall be the duty of the Employee to prepare and submit the proposed Annual Budget to the City Council for its consideration and to be responsible for the efficient administration of the budget after its adoption by the City Council.

J. Fiscal Responsibility: It shall be the responsibility of the Employee to allocate funds and approve expenditures necessary for the ongoing operations of the City of Trinidad, in accordance with allocation made in the approved and/or amended Annual Budget.

K. Long Term Planninq: The Employee, with assistance from staff and consultants, shall develop long-range plans and capital improvement programs for maintaining and upgrading of City of Trinidad facilities, buildings, and infrastructure.

L. Tracking Laws: The Employee shall keep track of changes to State and Federal laws that are applicable to the Employer.

M. Grant Applications: It shall be the responsibility of the Employee, with assistance from staff and consultants, to apply for and administer Federal, State, and private foundation grant funding.

N. Employee Relations: It shall be the responsibility of the Employee to carry out the labor relations process on behalf of the City Council.

O. Additional Duties: The City Council may, from time to time by ordinance, resolution, or other action, fix any such other terms and conditions of employment as it may determine, provided such terms and conditions are not inconsistent with or in conflict with the provisions of this Agreement, the City of Trinidad's Municipal Code, or any other law. It shall be the duty of the Employee to perform such other duties and exercise such other powers as may be delegated to him by the City Council.

Section 3. SPECIFIC PROJECT DUTIES
The Employer may direct the Employee to undertake and manage specific projects leading to the betterment of the City of Trinidad and the established policy guidelines of the City Council.

Specific projects will vary and will be defined by the City Council. Examples of specific projects may include updating of the General Plan, pursuit of improvements to the Water System, preparing or managing the preparation of new or amended plans or studies, undertaking of negotiations for new or revised professional services, and solicitation of actions that would improve the revenue situation for the Employer.

Section 4. DIRECTION AND SUPERVISION OF THE EMPLOYEE
The Employee must be able to perform the duties of this position on an ongoing basis with minimal direction from the Employer.

The Employee shall take specific directions, orders, and instructions from the Employer through action of the majority of the City Council acting in a duly convened meeting, and no individual Council member shall give any orders or instructions to the Employee.

Section 5. WORK SCHEDULE OF THE EMPLOYEE
The Employer and the Employee agree that the Employee shall carry out the above responsibilities forty-seven weeks a year, at an average rate of 30 hours per week, for an annual total of no more than 1410 hours. Of the 47 weeks contracted for, it is anticipated and expected that the Employee shall work (a) at least one day each week, and (b) four days per week generally. The Employee shall receive advance approval from the Mayor for being absent any of the remaining five weeks of the year that the Employee is not contracted to work at all.

The Employee will report for work at a work location to be provided by the Employer during normal work hours, and at such other times (such as evening meetings) as to be determined and agreed upon by the Employer and the Employee.

Of the contracted 1410 hours annually, some flexibility in hours worked per day or per week is assumed, to allow for personal or family events, or for extraordinary council sessions, etc.

The Employee will be asked to attend annual meetings of the California League of Cities.

The Employer will cover expenses for attendance at said meetings, not to exceed 2 (two) meetings per year.

Section 6. COMPENSATION
The Employee shall receive an annual salary of $81,370 effective at the next full pay period after the date of this agreement.

The Employee shall be provided with a City cell phone for City business. This cell phone provision assumes reasonable access to the City Manager after hours by City Staff.

The Employee shall be included in the Life Insurance benefit provided to full time City Employees.

To the extent allowed by law, the Employee will be allowed to pay some of his hourly compensation, before taxes, into the Employer’s deferred compensation plan. The Employee shall receive the equivalent of 6% of the employee’s salary as a City contribution to Employer's deferred compensation plan and up to an additional amount of 6% of the employee’s salary paid by the City based on the level of contribution by the employee.

The Employee shall receive $400 per month as a Rent Stipend to offset the cost of renting housing in the Greater Trinidad area, in order to be readily accessible to the City.

The Employee shall receive $100 per month as a Gas Stipend to offset the cost of travel to the City, and in lieu of mileage reimbursement for travel in Humboldt County.

There are no other compensation or benefits provided to the Employee by the Employer.

Section 7. TERM
The term of this Agreement shall be from July 12, 2022 through July 11, 2023, if the sales tax initiative passes.

Employee agrees that, during the periods described in Section 5 herein, Employee remains in the exclusive employ of Employer during the employment term and will neither accept employment nor become employed by another employer which requires the performance of work duties during the periods described. Notwithstanding this, and at the sole discretion of Employer, Employee may accept compensation for outside consulting, writing, or speaking engagement; or while teaching or training; or while serving on the Board of Directors of one or more corporations; provided, however, that such outside activities or work are not inconsistent or incompatible with City of Trinidad employment. Remaining on the faculty with College of the Redwoods is permitted within this provision.

At the end of the term of this Agreement, the Agreement shall be reconsidered by both parties and, at such time, may be terminated of extended with any modifications that are agreed upon by both parties.

Section 8. INDEMNIFICATION
In addition to that required under state and local law, the Employer shall defend, save harmless, and indemnify Employee against any tort, professional liability claim or demand or other legal action, whether groundless or otherwise, arising out of a lawful alleged act or omission occurring in the performance of Employee's duties. Employer will compromise and settle such claims or disputes as appropriate and pay the amount of any settlement or judgment rendered thereon.

Section 9. PERFORMANCE EVALUATION
The City Council shall review and evaluate annually the performance of the Employee.

Said review and evaluation shall be in accordance with the POSITION RESPONSIBILITIES of the attached document: City Manager Job Description & Evaluation. Said POSITION RESPONSIBILITIES may be added to or deleted from as the Council may from time to time determine, in consultation with Employee. Further, the City Council shall provide the Employee with a summary written statement of the findings of the City Council and provide an adequate opportunity for the Employee to discuss his evaluation with the City Council.

Annually, the City Council and Employee shall define such goals and performance objectives that they determine necessary for the proper operation of the City of Trinidad and the attainment of the City Council's policy objectives and shall further establish a relative priority among those goals and objectives, said goals and objectives to be reduced to writing. They shall generally be attainable within the time limitations as specified and the annual operating and capital budgets and appropriations involved.

In effecting the provisions of this Section, the City Council and Employee mutually agree to abide by the provisions of applicable law.

Section 10. AT-WILL EMPLOYMENT
This is an at-will employment relationship, and either the Employer or the Employee may terminate the relationship for any reason, with or without cause, and without prior written notice, except as specified in Section 11 of this Agreement.

Pursuant to the Trinidad Municipal Code, the parties acknowledge and agree that the City Manager serves at the pleasure of the City Council; that there exists no contract for or right of employment, either express or implied, with the sole exception of the provisions contained herein; that the City Council may terminate the employment of the Employee with or without cause; and that upon such termination, with or without cause, Employee's sole remedy under the laws of the State of California, the laws of these United States, the Trinidad Municipal Code, and this Agreement consists of the provisions contained herein.

Section 11. TERMINATION OF THE AGREEMENT
The removal/dismissal of the Employee shall be affected only by a majority vote of the entire City Council. In the event of termination of this Agreement by the Employer for cause, the Employee shall be provided no severance payment, and will be paid for any work done to the time of termination.

In the event of termination of this Agreement by the Employer without cause, the Employee shall be provided a severance payment equivalent to one month’s pay at the Employee’s current compensation level.
‘Cause’ for the purposes of this paragraph, shall be defined as a documented failure of the Employee to effectively perform the duties of the position as defined in Section 2, or other specific action by the Employee which a majority of the City Council finds to warrant termination of the agreement.

In the event that the City Council elects to terminate the Agreement, the Employee will be provided the option to resign from the position.

In the event of termination of this Agreement by act of the Employee, the Employee will act in a professional manner by giving 60 days notification to the City Council and will assist in whatever transition is necessary upon his termination of employment, within reason.

Section 12. AMENDMENTS
Unless otherwise specified herein, this Agreement may be changed or modified only upon written consent of the parties hereto.

Section 13. GENERAL PROVISIONS
If any provisions, or any portion thereof, contained in this Agreement are held to be unconstitutional, invalid, or unenforceable, the remainder of this Agreement or portion thereof, shall be deemed severable, shall not be affected, and shall remain in full force and effect.

If any provisions of the City of Trinidad's Personnel Rules, Regulations, and Policies conflict with the at-will employment status described in this Agreement, such conflicts will be resolved in favor of the at-will status contained in this Agreement.

Employer and Employee agree that they will, at all times, assist each other in defending any litigation involving the City of Trinidad, or Employer's duties with Employer, and Employer agrees to defend Employee against any claim or action against him arising out of an act or omission occurring with the scope of Employee's employment. The parties shall each comply with the requirements of Section 825 of the Government Code or its successor implementing this paragraph.

Section 14. ENTIRE AGREEMENT
This Agreement is intended by the parties hereto as a final expression of their understanding with respect to the subject matter hereof and as a complete and exclusive statement of the provision thereof and supersedes any and all prior agreements and understanding, oral or written, in connection therewith.

Section 15. COUNTERPARTS
This Agreement may be executed in counterparts, each of which shall be deemed an original, but all of which together, shall constitute one and the same Agreement.

EXECUTION OF THE AGREEMENT
The Employer approved this agreement and authorized the Mayor to sign on the Employer’s behalf at their duly noticed Council meeting of July 12, 2022.

IN WITNESS THEREOF, the Employer and the Employee have executed this Agreement effective July 12, 2022

EMPLOYER EMPLOYEE
By: _____________________ By:_______________________
Mayor Steve Ladwig Eli Naffah
Date: ________________,2022 Date:_________________ ,2022 DISCUSSION AGENDA ITEM 1

NO SUPPORTING DOCUMENTATION ATTACHED

1. Discussion/Decision regarding Drinking Water System Emergency Intertie Agreement MOW Between the City of Trinidad and Westhaven Community Services District

DISCUSSION AGENDA ITEM
Date: July 12, 2022 ________________________________________________________________________ Item: Trinidad-Westhaven Emergency Interim Intertie Agreement As directed by Council on December 14, 2021, staff has negotiated an Emergency Intertie Agreement (Agreement) between the City and Westhaven Community Services District (WCSD) for Council and WCSD Board approval. This Interim Agreement includes provisions for constructing and operating the Emergency Intertie through the useful life of the intertie facilities.

Design, permitting, and construction of the Emergency Intertie is being funded by Multi-benefit Drought Relief Program (MBDRP) funding from the Department of Water Resources (DWR) Grant Agreement 4600014620, executed June 20, 2022.

The emergency intertie will consist of a water line connecting two water systems that allows one water system to provide water to another system during an emergency, provided water is available from the supplying agency. The Emergency Intertie facilities include pipes, valves, fire hydrants, a pump station and possibly a back-up generator. When the project agreements are in place, initial project tasks include design, environmental documentation and permitting, with construction of the emergency intertie scheduled for summer 2023. This project has been funded by DWR to address immediate and near-term impacts of the drought, and the grant has tight timelines so getting the project underway soon is important. For this reason, City staff is requesting authorization for the Mayor to sign this Interim Agreement with WCSD.

City and WCSD have been working together on the Emergency Intertie Agreement and project logistics. City and WCSD representatives have met several times and worked together to draft the Agreement. Participants were Mayor Ladwig and WCSD board chair Hankin, WCSD board member Antonio Llanos, City and WCSD staff, engineers, and the City Attorney. WCSD will be the implementing agency for the Emergency Intertie construction project. The City will be the Grant Administrator. City Staff, contract City Engineer GHD, and contract City Planner SHN will be responsible for review and concurrence during all phases of the project.

The Agreement is being presented as interim so the grant funded Emergency Intertie Construction Project can get started. The following agreement items have not been completed:
finalizing definition of emergency situation, Exhibit C Schedule & Responsibilities, and final review by both parties. It is anticipated that the final agreement will be available for Council review and approval in August.

Staff Recommendations:
• Authorize the Mayor to sign the Interim Emergency Intertie Agreement between City of Trinidad and WCSD to construct, operate and maintain an emergency intertie.

Alternatives to Staff Recommendation: Provide additional direction to staff regarding the final Emergency Intertie Agreement.

Attachments: Interim Emergency Intertie Agreement with WCSD 1 INTERIM MEMORANDUM OF AGREEMENT
Between City of Trinidad
and
Westhaven Community Services District
For the Design, California Environmental Quality Act Compliance, Permitting, Construction and Operation of the Trinidad – Westhaven Emergency Intertie Project
This Interim Memorandum of Understanding For the Design, California Environmental Quality Act Compliance, Permitting, Construction and Operation of the Trinidad-Westhaven Emergency Intertie Project (this “MOA” or “Agreement”), is made and entered on this ____ day of ______ , 2022, by and between the City of Trinidad (hereinafter “City”) and the Westhaven Community Services District (hereinafter “District”). Collectively, the City and District shall be referred to as ‘Parties’.

RECITALS
A. WHEREAS, situations may arise due to pipeline failures or other emergencies where one of the potable water systems for the District or City may require a short-term supply of water from the other system; and
B. WHEREAS, City and District wish to work cooperatively for the benefit of the citizens of the City and District in case of emergencies; and C. WHEREAS, when the City and District have excess water production capacity, City is willing to sell water to District and District is willing to sell water to City during emergency situations under the terms and conditions described herein; and D. WHEREAS, both the City and the District recognize the need to construct and maintain an interconnection pipeline to effectuate the mutual provision and acceptance of excess water production capacity when necessary for the protection of public health and safety and/or to respond to emergency events.

E. WHEREAS, the Department of Water Resources has awarded to the City funding to construct the emergency intertie through a Multi Benefit Drought Relief Program Grant (“MBDRP Grant”) funding in the amount of $1,856,600.00 to plan and 2 construct the Project 1 Trinidad-Westhaven Emergency Intertie under Grant Agreement No. 4600014620 (the “Emergency Intertie Project”), which is attached hereto as Exhibit A and incorporated herein by reference (the “Grant Agreement”).

NOW THEREFORE, based on the foregoing recitals of fact the City and District mutually agree as follows:

AGREEMENT

1. For the term stated in Section 18 of this MOA, below, City may accept potable water from District and District may accept potable water from City through a pipeline, more particularly described below, connecting the distribution systems of the parties which are located on/near Westhaven Drive, Trinidad, California.

2. The costs for the Emergency Intertie Project include two categories (a) costs to plan and construct the intertie facility; (b) ongoing operation and maintenance costs.

3. The financial responsibilities of each party to this MOA for the Emergency Intertie Project shall be as provided in Exhibit B to this MOA, attached hereto and incorporated by reference herein, which exhibit details the cost apportionment and respective payment obligations of the City and District, respectively. Planning and construction costs for the Emergency Intertie Project include, without limitation, costs for easement acquisition, preparation of engineering and design documents, environmental documents, permitting costs, and costs of construction and closeout, all of which are more particularly described in the estimate recited in Exhibit B1, entitled “Construction Budget”, attached hereto and incorporated herein by reference. In the event that costs exceed the budgeted funds provided through the MBDRP Grant, the parties will reduce scope of project while still accomplishing objectives and/or seek additional funding. If there is still a funding shortfall, the additional funds required to complete construction shall be apportioned between the City and District 50%-50%.

Each party agrees to split 50%-50% the operation and maintenance costs of the emergency intertie system. Operations and Maintenance (O & M) financial responsibilities will include all expenses for ongoing operation and maintenance of the Emergency Intertie Project following completion of the construction phase, which are more particularly described in the estimate recited in Exhibit B.2, entitled “Operations & Maintenance Budget and Apportionment”, which is attached hereto and incorporated by reference. Each party will maintain records of O & M activities and costs incurred and make payments as described in PAYMENTS 17 below.
3 4. City may accept potable water from District and District may accept potable water from City which is of sufficient quality to meet the standards for potable water for municipal water prescribed by the California Department of Health Services.

5. During an emergency situation (as defined below) and subject to the conditions described herein, City agrees to provide to District, and District agrees to provide to City available quantities of potable water as determined by the supplying water operator. The intertie system capacity is designed for one hundred (100) gallons per minute. Operators may increase the pumping rate in the short term if warranted.

6. The quantity of water delivered to either system shall be determined by the supplying operator and could include production and storage water but the supplier’s tanks shall always maintain at least half their storage capacity at all times.

7. The emergency intertie would be activated only under conditions of a water emergency: when a water system failure or an active fire emergency cause either the City or the District to have insufficient water available for human consumption, sanitation, or fire protection. At least the following events could trigger activation of the emergency intertie: (a) a large unanticipated system leak results in less than adequate volume to supply customer demand; (b) a short-term treatment plant or equipment failure disrupts ability to deliver potable water that meets drinking water standards; (c) a short-term failure or leakage of storage tanks reduces source capacity below system demand.

The emergency intertie is not intended to be used to routinely augment anticipated chronic late summer/early fall low flow production in either water system. Emergency conditions shall not include supplementing water volume during periods of high demand if the system is in a normal operational mode or during scheduled repairs or maintenance.

8. Emergency notification:
a. Each party will designate a Subcommittee with a minimum of three members with the power to authorize a declaration of emergency and to respond to operators in the event of activation of emergency intertie. b. The operators, or their designee, are empowered to activate the emergency intertie with coordination of both operators and will then notify their respective Subcommittee within 24 hours to inform them of the activation and nature of the emergency. Within 48 hours operators will update their respective Subcommittee and prepare for a longer-term emergency if warranted.
4 c. If the emergency lasts more than 72 hours the Subcommittees will meet and, if judged appropriate, declare a Water Emergency for ongoing use of the emergency intertie.
d. Once a water emergency is declared, the operators and their subcommittees shall meet every 48 hours to review the emergency status until the subcommittees declare the water emergency is over.
e. Declaration of a water emergency should cause each Party to implement customer notification of emergency and water conservation measures.

9. Neither City nor District shall be required to accept potable water made available by the other party to this MOA.

10. Both City and District shall jointly review, comment on and approve, in their respective discretion, the draft design of the pump station and interconnection pipeline to be constructed pursuant to this MOA, and in accordance with the Grant Agreement. The specific roles and responsibilities of the City and the District with respect to the grant project, pump station and interconnection pipeline/valve maintenance are described in Exhibit C, which is attached hereto and incorporated by reference.

11. Each party agrees to address known leaks in a timely fashion, and maintain their respective systems in good working order so that emergency conditions are not prolonged unnecessarily.

RESPONSIBILITIES OF CITY

12. The City shall be responsible for administering the MBDRP Grant as Grantee, responsible for grant administration, agreement management, invoicing and reporting. The City shall serve as a cooperating agency and with the City’s engineers and planner shall review and concur with District project work products and design specification as specified in the Exhibit C.2, City Project Responsibilities, which is attached hereto and incorporated by reference.

RESPONSIBILITIES OF DISTRICT

13. The District shall be the implementing agency (sub-grantee) for planning and construction of the pipeline, pump station, valves, and metering devices and be responsible for completion of the scope of work for construction of the pipeline and pump station project in accord with the terms and conditions of the Grant Agreement. As the Implementing Agency the District will be responsible for the delivery of the Project and the day-to-day activities of the Project. District responsibilities include project management, contract management, invoicing, reporting, design, engineering, environmental, permitting, construction administration and closeout. 5 14. The District shall work collaboratively with City and City’s consultants, DWR Grant Manager and Division of Drinking Water staff in decision-making and securing approvals; and shall provide work products to City for review and concurrence prior to finalizing design specifications as specified in Exhibit C.1, WCSD Project Responsibilities, which is attached hereto and incorporated by reference.

11. The District shall construct, test, and place the interconnection pipeline and pump station into operation and shall afford City an opportunity to witness and comment upon the testing.

PAYMENT

15. Cost of water delivered shall be the same for both Parties and shall be determined as the lower of either Party's current commodity rate for water at the time water is delivered.

16. If an emergency is fire related there would be no cost for the water supplied.

17. Payment for potable water purchase under this MOA shall be made within 30 days as billed by the providing party following an emergency water delivery. Each party shall bill the other only for the volume of water delivered. There will be no charge for water used by either party to periodically flush the line and hydrants and periodic operation of the pump for maintenance purposes. An accounting of water delivered, billings issued, and payments made shall be maintained by each party hereto and each party's accounting shall be subject to audit by the other party. Annually, the parties will review the O & M costs incurred to determine if payment is due by the party incurring lesser costs to the party incurring greater costs.

TERM

18. The term of this MOA shall be for a period of forty (40) years beginning on the date first written above, which is the expected functional life of the improvements.

This MOA may be extended upon the mutual written consent of the City and District.

LICENSE FOR ENTRY ON CITY PROPERTY BY DISTRICT

19. For the term of this MOA, and subject to all terms and conditions herein, CITY agrees to afford access and permit the District to enter the following portions of 6 City real property to the extent reasonably necessary for the purposes of the construction, maintenance, and operation of a pump station: City owned real property identified by Assessor's Parcel Number to be identified] and more particularly described in Exhibit D, attached hereto and incorporated herein by reference.

OWNERSHIP OF PUMP STATION AND INTERCONNECTION PIPELINE

20. The City and the District will mutually maintain ownership of the pump station and interconnection pipeline improvements through the term of this MOA. At the conclusion of the term of this MOA, the District shall have the option to remove the pump station from the property of City or offer to sell the pump station to the City at fair market value. In the event City terminates this Agreement at any time prior to expiration of the full term (i.e., prior to expiration of the 40 year term), the District shall have the right to determine whether to remove the pump station from the City’s real property recited in Section 16 (above), or allow it to remain. In the event District terminates this Agreement at any time prior to expiration of the full term (i.e., prior to expiration of the 40 year term), the City shall have the right to determine whether District is to remove the pump station from the City’s real property or whether the pump station shall remain in its location, in which case it shall thereafter constitute the City’s improvement and the City shall have no obligation to compensate the District for allowing the pump to remain.

INDEMNIFICATION

21. Each party shall indemnify, defend (with legal counsel acceptable to the indemnified party) and hold the other harmless against all actions, claims, demands, and liabilities and against all losses, damages, costs, expenses, and attorney's fees, arising directly or indirectly out of an actual or alleged injury to a person or property in the same proportion that its own acts and/or omissions are attributed to said claim, demand, liability, loss, damage, cost, expenses, and/or attorney's fees.

ASSIGNMENT

22. Except for an assignment to a successor operator or agency as stated in this Section 19, neither party shall assign any interest in this MOA and shall not transfer any interest in the same without the prior written consent of the other party hereto, except that claims for money due or to become due either party may be assigned to a bank, a trust company, or other financial institution without such approval. Written notice of any such transfer shall be furnished promptly to the other party. Any attempt at assignment of rights under this MOA except for those specifically consented to by both parties or as stated above shall be void. Notwithstanding the foregoing, in the event all of the assets constituting the water purveyance system of either the City or the District are transferred 7 to a successor agency or water supply operator, this MOA shall continue and transfer to the successor or assign.

MODIFICATION

23. This MOA may only be modified by a written amendment thereto, executed by both parties. Parties will meet periodically to review and revise the protocols developed in the agreement.

MEDIATION, ATTORNEY'S FEES AND COSTS

24. If any dispute develops between the City and the District related to this MOA, the parties agree to submit the dispute to mediation prior to proceeding with any litigation. If any action at law or in equity is necessary to enforce or interpret the terms of this MOA, the prevailing party shall be entitled to recover reasonable attorney's fees, costs, and necessary disbursements in addition to any other relief to which such party may be entitled. The parties acknowledge that this MOA was mutually drafted by the City and the District, and neither shall be deemed the drafter for purposes of contract interpretation in the event of a dispute.

JURISDICTION AND VENUE

25. This MOA shall be construed in accordance with the laws of the State of California and the parties hereto agree that venue of any action or proceeding regarding this MOA or performance thereof shall be in the Humboldt County Superior Court for the State of California.

NOTICES

26. All notices that are required to be given by one party to the other under this MOA shall be in writing and shall be deemed to have been given if delivered personally or enclosed in a properly addressed envelope and deposited with the United States Post Office for delivery by registered or certified mail addressed to the parties at the following addresses, unless such addresses are changed by notice, in writing, to the other party.

City of Trinidad
409 Trinity Street
P.O. Box 390
Trinidad, CA 95570
Westhaven Community Services District
446 6th Avenue
Trinidad, CA 95570
IN WITNESS HEREOF, this MOA is duly executed in Humboldt County, California on the day and year first written above.
8 City of Trinidad Westhaven Community Services District ________________________________ _________________________________ Mayor Board Chair
Exhibit B. Trinidad-Westhaven Emergency Intertie Memorandum of Agreement Exhibit B.1
Project 1 - Emergency Intertie Construction Project (Grant Budget) BUDGET CATEGORY Grant Agmt Budget WCSD City
(a) Project Administration 65,000
WCSD Project Admin - invoices, reports, agency coordination, contract management, project completion report (and accountability report if advance payment is requested) 25,000 25,000
City Project Administration - agency coordination, contract management, submittals 40,000
40,000
(c) Planning / Design / Engineering / Environmental Documentation 215,000 WCSD Consultant - Planning, Encroachment Permit, California Coastal Commission & CEQA 80,000 80,000
WCSD Engineer- Project Design 95,000 95,000
WCSD Project Monitoring Plan 10,000 10,000
City Engineer Consult, Review & Concurrence 25,000 25,000 City Planner Consult, Review & Concurrence 5,000 5,000
(d) Construction / Implementation 1,576,600
WCSD - Construction 1,189,600 1,189,600
WCSD - Construction Administration & Closeout 357,000 357,000 City Engineer Consult, Review & Concurrence 30,000 30,000 TOTAL GRANT BUDGET 1,856,600 100,000 1,756,600
Exhibit B.2
Intertie Facility Operations & Maintenance Cost Apportionment BUDGET CATEGORY Frequency WCSD City
Flush Hydrants yearly 50% 50%
Exercise valves yearly 50% 50%
Test & calibrate meters yearly 50% 50%
Repairs as needed 50% 50%
Pipeline Replacement - depreciation Schedule end of useful life 50% 50% Pump Operation - power & diesel costs yearly 50% 50%
Pump Maintenance contract yearly 50% 50%
Pump Repairs as needed 50% 50%
Pump Replacement end of useful life 50% 50%
Distribution
Distribution
DISCUSSION AGENDA ITEM 2

NO SUPPORTING DOCUMENTATION ATTACHED

2. Accept Letter of Resignation and Adopt Resolution 2022-13; Acknowledging the Public Service of David Grover.

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Subject: Trinidad City Council Resignation
From: [email protected]
Date: Thu, Jul 07, 2022 9:40 am
To: "Trinidad Clerk" <[email protected]>
Cc: "[email protected]" <[email protected]> I, David W. Grover do hereby resign from my position on the city council as of June 15, 2022. I have thoroughly enjoyed serving & sincerely wish the best for Trinidad's future.

City of Trinidad Resolution 2022-13 Page 1 of 1
TRINIDAD CITY HALL Steve Ladwig, Mayor
P.O. Box 390 Gabriel Adams, City Clerk
409 Trinity Street
Trinidad, CA 95570
(707) 677-0223
RESOLUTION 2022-13

ACKNOWLEDGING THE PUBLIC SERVICE OF DAVID GROVER
WHEREAS, David (Dave) Grover served as a Trinidad City Council member from May 22, 2019 through June 14, 2022. He embraced his role as a public official, encouraged the community to engage respectfully with one another, promoted accountability and fact-based decision-making processes, and recognized City Staff for their work and dedication.

WHEREAS, Grover kept the environment his top priority. He served as the City’s representative to the Redwood Coast Energy Authority and kept the City informed of regional efforts to green the environment.

He supported the offshore wind energy and solar installation programs and was an active member of the Green Party.

WHEREAS, Grover championed initiatives that protected the natural and scenic resources of Trinidad. He voted, without hesitation, to support programs that kept the General Plan update process moving forward and implemented thoughtful planning concepts. He was not afraid to speak his mind on controversial issues that would have an impact on Trinidad for decades to come, and supported water conservation measures to protect the City’s water supply during the drought.

WHEREAS, Grover participated thoughtfully in the appointment of Council and Planning Commissioners, and made pedestrian safety and one of his highest priorities.

WHEREAS, Grover was committed to bringing Tribal Governments together and protecting cultural resources. He recognized the significance of the Tsurai Village Site, was committed to working hand-inhand with Tribal Governments, and honored the heritage of all Native Americans.

WHEREAS, Grover was committed to the well-being of the community. He provided strong leadership and guidance during discussions related to the City’s drinking water system, recognized all voices and opinions, and helped the community find balance on many complicated issues.

WHEREAS, Grover honored the past, embraced the future, and inspired his friends and colleagues to keep thinking outside the box.

NOW, THEREFORE IT BE RESOLVED, THAT the City Council of Trinidad congratulates and thanks David Grover for his whole-hearted and dedicated service to the citizens of Trinidad, and to the future well-being of the community.

PASSED UNANIMOUSLY AND ADOPTED BY THE TRINIDAD CITY COUNCIL of Humboldt County of the State of California this 12th Day of July, 2022.

Attest:
____________________ ____________________
Gabriel Adams Steve Ladwig
Trinidad City Clerk Mayor
DISCUSSION AGENDA ITEM 3

NO SUPPORTING DOCUMENTATION ATTACHED

3. 2022 General Election Calendar Update and Notice of Election.

DISCUSSION AGENDA ITEM
Date: Tuesday, July 12, 2022
Item: November Election Schedule and Upcoming Deadlines Background Info: The City’s November 08, 2022 Election ballot will include the Occupancy Tax Increase Measure, and Three (3) Councilmember seats.

The current Councilmember terms are:

Ladwig Term Expires December 2024
West Term Expires December 2024
Kelly Term Expires December 2022
Tuttle Term Expires December 2022
Grover Term Expires December 2022 Resigned July 06, 2022 The list of deadlines related to the Election is as follows:
• On or before July 19 - Election Notice: A notice will be published in the 3 locations throughout the City (City Hall, Murphy’s Market, and the Trinidad Post Office), and in the TimesStandard & Mad River Union announcing the November Election the Council positions available, and the Occupancy Tax Increase Measure.
• July 19 – Candidate Nomination Period Opens: Anyone who wants to file as candidate for one of the (3) open positions may pick up nomination packets from the Clerk’s office at the Town Hall. Fee for filing a candidate statement in the election ballot is $375. Payment must be made when the nomination packets are submitted. Deadline for incumbents to file nomination papers is 2:00pm, Friday, August 12.
• August 12 – Deadline for Incumbents to file Nomination Packet • August 12 – Deadline to file Arguments For/Against the Occupancy Tax Increase • August 18 – Extended Deadline for Candidate Nomination Packets IF NO INCUMBENTS file for the positions.
• August 22 – Deadline to file REBUTTALS to Arguments For/Occupancy Tax Increase. • August 22 – Deadline to file Impartial Analysis
• November 08 – Election Day
Staff Recommendation: Review and file. Clerk will notify the Council and public of each deadline as it approaches. Monthly election progress reports will be included in the packets each month.

Attachments: Notice of Election.

Notice of Election: 2022 Page 1 of 1
NOTICE AND CALL FOR THE 2022 CITY ELECTION

AND MEASURE TO BE VOTED ON
Notice is hereby given that a general municipal election will be held in the City of Trinidad on Tuesday, the 8th day of November, 2022, for the following officers:

POSITIONS AVAILABLE: CITY COUNCILMEMBERS (3)
SEAT 1: NOV. 2022 – NOV. 2026 (4-Years)
SEAT 2: NOV. 2022 – NOV. 2026 (4-Years)
SEAT 3: NOV. 2022 – NOV. 2026 (4-Years)
FILING DEADLINE: FRIDAY, AUGUST 12, 2022, 5:00pm
MEASURE TO BE VOTED ON:

Notice is hereby given that the following measure is to be voted on at the general municipal election to be held in the City of Trinidad, on Tuesday, the 8th day of November, 2022:

For candidate documents, rules, and nomination requirements, contact:

Gabriel Adams
Trinidad City Clerk
707.677.0223
www.trinidad.ca.gov
[email protected] Posted: FRIDAY, JULY 08, 2022 TRINIDAD CITY HALL Steve Ladwig, Mayor
P.O. Box 390 Gabriel Adams, City Clerk
409 Trinity Street
Trinidad, CA 95570
(707) 677-0223

NOTICE OF DATE FIXED FOR SUBMISSION OF ARGUMENTS FOR

OR AGAINST A CITY MEASURE MAY BE SUBMITTED TO THE CITY CLERK NOTICE IS HEREBY GIVEN that a General Municipal election shall be held on November 8, 2022, at which there will be submitted to the voters of the City the following measure:

To maintain and improve essential public safety services, including law enforcement, roads, and essential services, shall the City of Trinidad measure to increase the existing tourist occupancy tax rate from 8% to 12%, raising an approximate additional amount of $45,000 annually, with all funds remaining in Trinidad, be adopted? Yes
No
NOTICE IS FURTHER GIVEN that pursuant to Article 4, Chapter 3, Division 9 of the Elections Code of the State of California, the legislative body of the City, or any member or members thereof authorized by the body, or any individual voter who is eligible to vote on the measure, or bona fide association of citizens, or any combination of voters and associations, may file a written argument, not to exceed 300 words in length, accompanied by the printed name(s) and signature(s) of the author(s) submitting it, or if submitted on behalf of an organization, the name of the organization, and the printed name and signature of at least one of its principal officers who is the author of the argument, for or against the City measure.

NOTICE IS FURTHER GIVEN that, based upon the time reasonably necessary to prepare and print the arguments and sample ballots for the election, the City Clerk has fixed Friday, August 12, 2022 at 5:00 p.m. as the date after which no arguments for or against the City measure may be submitted to the clerk for printing and distribution to the voters as provided in Article 4. Arguments shall be submitted to the City Clerk, accompanied by the printed name(s) and signature(s) of the author(s) submitting it, or if submitted on behalf of an organization, the name of the organization, and the printed name and signature of at least one of its principal officers who is the author of the argument, in the City Clerk’s Office, located at 409 Trinity Street, Trinidad, CA 95570.

NOTICE IS FURTHER GIVEN that rebuttal arguments, not to exceed 250 words in length, may be filed in the City Clerk’s Office, accompanied by the printed name(s) and signature(s) of the author(s) submitting it, or if submitted on behalf of an organization, the name of the organization, and the printed name and signature of at least one of its principal officers who is the author of the argument, no later than Monday, August 22, 2022 at 5:00 p.m. The signers may be different persons than the persons who signed the primary arguments.

Primary arguments and rebuttal arguments shall be signed by not more than five persons.

NOTICE IS FURTHER GIVEN that the measure, arguments, and impartial analysis will be available for public examination in the Trinidad City Clerk’s office for not less than 10-calendar days from the deadline for the filing of the arguments and analysis.

Dated: July 12, 2022
____________________
Gabriel Adams
Trinidad City Clerk
Elections Officer

FORM OF STATEMENT TO BE FILED BY AUTHOR(S) OF ARGUMENT
All arguments concerning measures filed pursuant to Division 9, Chapter 3 (beginning with Section 9200) of the Elections Code shall be accompanied by the following form statement, to be signed by each proponent and by each author, if different, of the argument:

The undersigned proponent(s) or author(s) of the ____________(primary/rebuttal) argument ____________ (in favor/against) ballot measure __________ at the General Municipal election for the City of Trinidad to be held on November 8, 2022, hereby state that this argument is true and correct to the best of ____________ (his/her/their) knowledge and belief.

Print Name _____________________________________ Title _________________________________ (If applicable): Submitted on behalf of:
______________________________________________
Name of Organization
Signature ______________________________________ Date _______________________________ Print Name _____________________________________ Title _________________________________ (If applicable): Submitted on behalf of:
______________________________________________
Name of Organization
Signature _______________________________________ Date ________________________________ Print Name _____________________________________ Title ________________________________ (If applicable): Submitted on behalf of:
______________________________________________
Name of Organization
Signature ______________________________________ Date _________________________________ Print Name _____________________________________ Title _________________________________ (If applicable): Submitted on behalf of:
______________________________________________
Name of Organization
Signature ______________________________________ Date ________________________________ Print Name _____________________________________. Title ________________________________ (If applicable): Submitted on behalf of:
______________________________________________
Name of Organization
Signature ______________________________________ Date _________________________________

Trinidad City CouncilJuly 12, 2022

Trinidad City Council
July 12, 2022