07-12-2022 City Council Meeting Minutes Page 1
MINUTES OF THE REGULAR MEETING OF THE TRINIDAD CITY COUNCIL TUESDAY, JULY 12, 2022 (LIVE/HYBRID)
I. CALL TO ORDER
Mayor Ladwig called the live-hybrid meeting to order at 6:00pm. Council members in attendance: Ladwig, West, Tuttle in-person. Kelly by videoconference. City Staff in attendance: City Manager Eli Naffah, City Clerk Gabriel Adams, Grant Administrator Becky Price-Hall. Approximately (8) participants were present online at the beginning of the meeting.
II. PLEDGE OF ALLEGIANCE
III. CLOSED SESSION – No closed session scheduled.
IV. RECONVENE TO OPEN SESSION
V. APPROVAL OF THE AGENDA
Motion (West/Tuttle) to approve the agenda as submitted. Passed unanimously.
VI. APPROVAL OF MINUTES – 05/10/2022 cc, 05/24/2022 cc2, 06/14/2022 cc, 06/28/2022 cc2 will be approved at a future meeting.
VII. COUNCIL REPORTS/COMMITTEE ASSIGNMENTS
West: HCAOG discussed railroad, rails to trails, and funding for cities to work on mandatory housing projects.
Tesla battery mini-grid being discussed for the Arcata-Eureka airport.
Kelly: Nothing to report.
Tuttle: Attended the RCEA meeting.
Ladwig: Attended HTA meeting. Discussed grant to convert all vehicles to clean-energy, and improve new fueling stations to meet zero emissions goals. Invited Council to discuss Tsurai Management Team meeting Friday.
VIII.STAFF REPORTS – City Manager & Law Enforcement
City Manager Naffah highlighted accomplishments summarized in the staff report included in the meeting packet. Stormwater project concluding, Cell towers are off Trinidad Head, and major water leak on Berry Road has been repaired.
The City will be transitioning from Coleman Engineering as Plant Operator to City Staff, between July and August.
Introduced Lt. Miller who summarized June reports/statistics for the Trinidad Area, and introduced Josh McCall who will be taking over Commander duties for the north county area.
Resident Anita Thompson asked about response time for infractions, if the reports be written with meaningful words instead of codes.
IX. ITEMS FROM THE FLOOR - NONE
(Three (3) minute limit per Speaker unless Council approves request for extended time.) X. CONSENT AGENDA
1. Staff Activity Report – June 2022
2. Financial Statements – May 2022
3. Law Enforcement Report – June 2022
4. Resolution 2022-12; Authorizing Application for Regional Early Action Planning (REAP) Grant Funds in the amount of $24,024.
5. Authorize the City Manager to Sign Agreement for Services with SHN to Complete Remaining Grant Tasks Necessary for a Comprehensive Update of the Local Coastal Program LCP-21-01.
6. Designate Voting Delegates for League of California Cities Annual Conference in September.
7. City Manager Contract Renewal
Motion (West/Tuttle) to approve consent agenda item 6 as submitted. Passed unanimously. 07-12-2022 City Council Meeting Minutes Page 2
XI. DISCUSSION/ACTION AGENDA ITEMS
1. Discussion/Decision regarding Drinking Water System Emergency Intertie Agreement MOA Between the City of Trinidad and Westhaven Community Services District.
Grant Administrator Becky Price-Hall explained that as directed by Council on December 14, 2021, staff has negotiated an Emergency Intertie Agreement (Agreement) between the City and Westhaven Community Services District (WCSD) for Council and WCSD Board approval. This Interim Agreement includes provisions for constructing and operating the Emergency Intertie through the useful life of the intertie facilities. Design, permitting, and construction of the Emergency Intertie is being funded by Multi-benefit Drought Relief Program (MBDRP) funding from the Department of Water Resources (DWR) Grant Agreement 4600014620, executed June 20, 2022.
The emergency intertie will consist of a water line connecting two water systems that allows one water system to provide water to another system during an emergency, provided water is available from the supplying agency. The Emergency Intertie facilities include pipes, valves, fire hydrants, a pump station and possibly a back-up generator. When the project agreements are in place, initial project tasks include design, environmental documentation and permitting, with construction of the emergency intertie scheduled for summer 2023. This project has been funded by DWR to address immediate and near-term impacts of the drought, and the grant has tight timelines so getting the project underway soon is important. For this reason, City staff is requesting authorization for the Mayor to sign this Interim Agreement with WCSD.
City and WCSD have been working together on the Emergency Intertie Agreement and project logistics. City and WCSD representatives have met several times and worked together to draft the Agreement. Participants were Mayor Ladwig and WCSD board chair David Hankin, WCSD board member Antonio Llanos, City and WCSD staff, engineers, and the City Attorney. WCSD will be the implementing agency for the Emergency Intertie construction project. The City will be the Grant Administrator. City Staff, contract City Engineer GHD, and contract City Planner SHN will be responsible for review and concurrence during all phases of the project.
The Agreement is being presented as interim so the grant funded Emergency Intertie Construction Project can get started. The following agreement items have not been completed: finalizing definition of emergency situation, Exhibit C Schedule & Responsibilities, and final review by both parties. It is anticipated that the final agreement will be available for Council review and approval in August.
Price-Hall explained the logistics for operating the intertie, and under what types of circumstances it would (or would not) occur. It is only for emergency use which will be defined, not for ongoing use or to add new service connections outside City limits.
There were no Council or public comments.
Motion (West/Tuttle) to authorize the Mayor to sign the Interim Emergency Intertie Agreement between City of Trinidad and WCSD to construct, operate and maintain an emergency intertie. Passed unanimously.
2. Accept Letter of Resignation and Adopt Resolution 2022-13; Acknowledging the Public Service of David Grover.
Mayor Ladwig read the Resolution aloud. Councilmembers thanked Grover for his service. Resident Anita Thompson also shared her gratitude for Grover’s service on the Council and Advisory Committees.
Motion West/Tuttle to Accept Letter of Resignation and Adopt Resolution 2022-13; Acknowledging the Public Service of David Grover. Passed unanimously.
3. 2022 General Election Calendar Update and Notice of Election.
City Clerk Adams highlighted the following benchmarks with the upcoming election:
July
• Second Reading of Amended Occupancy Tax Ordinance
• Adopt Resolution Directing Staff to Prepare Occupancy Tax Increase Ballot Measure • Publish Election Notice for (3) Upcoming November Council Seats & Sales Tax Election • Candidate Nomination Period opens.
07-12-2022 City Council Meeting Minutes Page 3
August
• Filing period for City Council Candidate nominees closes in early August (date to be specified at the regular meeting in June).
• Prepare Impartial Analysis, and Arguments For/Against the Occupancy Tax Increase Measure.
September
• Coordinate and prepare ballot details (candidate statements, ballot proofs, etc.) with County Elections office.
October
• Publish notification of (3) upcoming Planning Commission vacancies November
• General Election, Tuesday, November 08, 2022.
December
• When County Elections results are certified, swear in new Council members, appoint Mayor, and redistribute or confirm Committee/Commissionership assignments.
No Council or Public comments. Information item only.
FUTURE AGENDA ITEMS
- Tsurai Management Team Appointment.
- Final Intertie Agreement
- Circulation Element
- Sign Ordinance.
- Underground Utility Feasibility
ADJOURNMENT: 7:15pm.
Submitted by: Approved by:
_____________________________ _____________________________ Gabriel Adams Steve Ladwig
Trinidad City Clerk Mayor