City Council Meeting Agenda: 11-08-2022 Page 1
Posted: Friday, November 04, 2022
NOTICE AND CALL OF A REGULAR MEETING OF THE
TRINIDAD CITY COUNCIL
The Trinidad City Council will hold a regular meeting on TUESDAY, NOVEMBER 08, 2022, at 6:00 PM
at the Trinidad Town Hall, 409 Trinity Street, Trinidad, CA.
CLOSED SESSION BEGINS AT 5:30PM
For your convenience, this meeting will also be held via videoconference, hosted on the Zoom platform. Learn more about Zoom here: https://zoom.us
PUBLIC COMMENT: Public comment may be submitted via email in advance of the meeting, or in an orderly process during the meeting. If you do not have access to email and you would like to provide a written statement, please deliver your comments to 409 Trinity Street, Trinidad CA, by 2:00pm on the meeting day, or email to [email protected] HOW TO PARTICIPATE: You are invited to participate in person at the Trinidad Town Hall, or by Zoom. The City will publish a direct link to the Zoom teleconference, along with the participant code, on the City Calendar page online at http://trinidad.ca.gov/calendar
To phone in, dial 1-888-278-0296, Conference Code: 685171 Meeting ID: 847 9435 8532 Passcode: 045762 PLEASE NOTE that live meeting logistics will be prioritized. The quality of the Zoom teleconference meeting cannot be guaranteed. Technical challenges experienced by either the participant or the City will not interrupt or halt progress of the meeting.
I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. CLOSED SESSION
1. Conference with Legal Counsel – Existing Litigation (Calif. Gov. Code Section 54956.9(d)(1)) (1 Case: City of Trinidad vs. Tsurai Ancestral Society, et. al, Humb. Co. Sup. Court Case No. 180684) IV. RECONVENE TO OPEN SESSION
V. APPROVAL OF AGENDA
VI. APPROVAL OF MINUTES – 08/23/2022 cc2, 10-11-2022 cc VII. COUNCIL REPORTS/COMMITTEE ASSIGNMENTS
VIII. STAFF REPORTS – City Manager & Law Enforcement
IX. ITEMS FROM THE FLOOR
At this time, members of the public may comment on items NOT appearing on the agenda. Individual comments will be limited to 3 minutes or less. Please direct your comments to the Council as a whole, maintain decorum and avoid personal attacks on staff, members of the Council and/or other members of the public. Council and staff responses will be minimal for non-agenda items.
X. CONSENT AGENDA All matters on the Consent Agenda are considered routine by the City Council and are enacted in one motion. There is no separate discussion of any of these items. If discussion is requested by any Council member, that item is removed from the Consent Calendar and considered separately. A single opportunity for public comment on the Consent Agenda is available to the public.
City Council Meeting Agenda: 11-08-2022 Page 2
1. Staff Activity Report – October 2022
2. Financial Statements – September 2022
3. Law Enforcement Report – October 2022
4. Project Update: Trinity Street Pavement Rehabilitation XII. DISCUSSION/ACTION AGENDA ITEMS
1. Project Update/Discussion: Trinidad Water System Drought Resiliency Project
2. Project Update/Discussion: Rainwater Catchment Demonstration
3. Discussion/Decision regarding Letter of Support for Humboldt Waste Management Authority’s Edible Food Recovery Program.
4. Discussion/Decision to Begin the Recruitment Process to Fill Expiring Planning Commissioner Terms.
XIII. FUTURE AGENDA ITEMS
XIV. ADJOURNMENT
APPROVAL OF MINUTES FOR:
AUGUST 23, 2022 CC2
OCTOBER 11, 2022 CC
Supporting Documentation follows with: 9 PAGES
August 23 minutes were considered at the October 11 meeting. Only 3 members were present at that meeting (Kelly, Tuttle, and West). Kelly did not attend the August 23 meeting and had to abstain. Approval of minutes requires at least 3 votes, so they’re back for consideration in November.
08-23-2022 City Council Meeting Minutes Page 1
MINUTES OF THE SECOND REGULAR MEETING OF THE TRINIDAD CITY COUNCIL TUESDAY, AUGUST 23, 2022 (LIVE/HYBRID)
I. CALL TO ORDER
Mayor Ladwig called the live-hybrid meeting to order at 6:00pm. Council members in attendance: Ladwig, West, Tuttle in-person. Kelly was absent. City Staff in attendance: City Manager Eli Naffah, City Clerk Gabriel Adams, Deputy Clerk Anton Souza, Project Manager Jennifer Hakenen, City Planner Trever Parker, .
Approximately (6) zoom participants were present online at the beginning of the meeting, and (6) present in the audience.
II. PLEDGE OF ALLEGIANCE
III. APPROVAL OF THE AGENDA
Motion (West/Tuttle) to approve the agenda as amended, moving Discussion 4 to first on the agenda. Passed unanimously.
IV. APPROVAL OF MINUTES
May 10, 2022 cc, May 24, 2022 cc2, June 14, 2022 cc, June 28, 2022 cc2, July 19, 2022 scc closed session.
Motion (West/Tuttle) to approve minutes as submitted. Passed 3-0.
V. COUNCIL REPORTS/COMMITTEE ASSIGNMENTS
West: HTA converting to hydrogen bus fleet, and beautification projects underway. Trails Advisory Committee met and discussed improving trail access and signage throughout the City, including up Trinidad Head.
VI. STAFF REPORTS - None
VII. ITEMS FROM THE FLOOR
(Three (3) minute limit per Speaker unless Council approves request for extended time.) Jim Belak – Trinidad
Galindo/Van Wycke Street resident concerned with paving today. Should get timely notices out to residents.
Mike Morgan – Trinidad
Submitted public comments in writing, included in the public record. Stop wasting tax dollars on the lawsuits.
Support businesses, not knocking them down.
VIII. CONSENT AGENDA
1. Financial Statements – June 2022
2. Law Enforcement Report – July 2022
3. Voting Delegate Bylaw Amendment Recommendations for the League of CA General Assembly Meeting.
4. Master Services Agreement Task Orders 3 & 4, Bypass Flow Telemeter Integration, and LSAA Compliance Reporting.
Motion (West/Tuttle) to approve the consent agenda as submitted. Passed unanimously.
VI. DISCUSSION/ACTION AGENDA ITEMS
1. Discussion/Decision regarding Terms of Drinking Water System Emergency Intertie Agreement MOA Between the City of Trinidad and Westhaven Community Services District.
City Manager Naffah explained that as directed by Council on December 14, 2021, staff has been working to develop an Emergency Intertie Agreement (Agreement) with Westhaven Community Services District (WCSD) for Council and WCSD Board approval. On July 14, Council authorized the Mayor to sign the Interim Agreement (July version). The WCSD Board did not approved this version in July. The City and WCSD met again on August 9 and discussed several additional items requested by WCSD. An amended Interim Agreement was drafted for review and approval by the WCSD Board and City Council. The WCSC Board unanimously approved this amended interim agreement on August 17. This amended Interim Agreement (August 12 version) is being presented to City Council for review and possible approval.
The Interim Intertie Agreement includes provisions for constructing and operating the Emergency Intertie through the useful life of the intertie facilities. Design, permitting, and construction of the Emergency Intertie is 08-23-2022 City Council Meeting Minutes Page 2
being funded by Multi-benefit Drought Relief Program (MBDRP) funding from the Department of Water Resources (DWR) Grant Agreement 4600014620, executed June 20, 2022.
The emergency intertie will consist of a water line connecting two water systems that allows one water system to provide water to another system during an emergency, provided water is available from the supplying agency. The Emergency Intertie facilities include pipes, valves, fire hydrants, a pump station and possibly a back-up generator. When the project agreements are in place, initial project tasks include design, environmental documentation and permitting, with construction of the emergency intertie scheduled for summer 2023. This project has been funded by DWR to address immediate and near-term impacts of the drought, and the grant has tight timelines so getting the project underway soon is important.
The amended agreement includes revisions regarding 1) inclusion of a clarification regarding conservation measures to be implemented during activation of the emergency Intertie and 2) construction cost sharing.
Conservation Measures: Intertie Agreement item 8.d describes emergency notifications during activation of the emergency intertie. The amendment provides the reference to the WCSD Ordinance Section 6 and City of Trinidad Water Shortage Contingency Plan stage 4 which would be implemented during activation of the emergency intertie.
Cost Sharing: The Intertie Agreement item 3 outlines what would happen if the cost of construction exceeded the grant budget. “In the event that costs exceed the budgeted funds for the construction contract provided through the MBDRP Grant, the parties will reduce scope of project while still accomplishing objectives and/or seek additional funding. If there is still a funding shortfall, the clause specifies how the additional costs” would be shared. The version approved by Council on July 12 specified a 50%-50% spilt of construction costs.
WCSD has proposed a cost sharing proportionally. The rational is because the Westhaven water system is smaller than the Trinidad water system, Westhaven proposed apportioning construction cost overruns based on respective annual water sales:
“…the additional funds required to complete construction (construction contract only) shall be apportioned between the City and District 50%-50% according to their respective most recent relative annual water sales.
Thus, for example, if City annual water sales revenue were twice that of District, then the sharing of cost overruns would be 66.66% City: 33.33% District.”
Using the proposed proportional cost sharing based on annual water sales, in a hypothetical situation sharing costs during the current year, last years’ annual water sales would be used to calculate the %: City of Trinidad would pay approximately 59%, and Westhaven would pay approximately 41%, based on last year’s annual water sales.
Hypothetical
situation for
cost sharing
this year.
FY 21-
22 Water
Sales
Total
water
sales
Proportional
share of
cost
overruns
during FY
22-23
City $318,925 / $537,384 = 59.35%
WCSD $218,459 / $537,384 = 40.65%
The amended Agreement is being presented as interim so the grant funded Emergency Intertie Construction Project can get started as soon as both WCSD and City have approved the interim agreement. This amended interim agreement is a first step, leading to the final version of the agreement. It is anticipated that the final agreement will be available for WCSD Board and Council review and approval in September or October.
08-23-2022 City Council Meeting Minutes Page 3
Public comment included:
Paula Levine – Trinidad Water Customer
40 years is way too long for this agreement. The City will tie into Humboldt Bay Water before then. “Emergency” should be carefully defined.
Mike Morgan – Trinidad
60/40 split sounds more reasonable. They have the most to gain here. Why are they trying to get the City to pay more now? How much is the difference? We should have that information before committing.
Council comment included:
Ladwig: This is not an agreement for regular use. It is for emergency situations only. It also will increase the fire protection in Westhaven.
West: When will we get more details? It would be helpful to know more before finalizing the details, but I’m ok with the agreement as proposed.
Motion (West/Ladwig) to authorize the Mayor to sign the amended Interim Emergency Intertie Agreement between City of Trinidad and WCSD to construct, operate and maintain an emergency intertie. Passed unanimously.
2. Discussion/Decision regarding Appointment of Councilmember to the Tsurai Management Team.
The Tsurai Management Team (TMT) has two representatives from the City Council. Jack West is one representative, but the other position has become vacant. Ideally the Council can appoint another representative since Jack is unavailable to attend the upcoming TMT meeting on August 26th from 10 am-12 pm.
There was no public comment.
Motion (Tuttle/West) to appoint Ladwig as the City’s representative to the Tsurai Management Team. Passed unanimously.
3. Discussion/Decision regarding Appointment of Two (2) Councilmembers to Mediation Between the City and Tsurai Ancestral Society.
Continued to the next meeting when the full Council is present.
4. Conduct Short-Term Rental License Lottery for Applicants on the Waitlist through October 2021.
Discussed first on the agenda, City Manager Naffah explained that the Short-Term Rental (STR) Ordinance calls for a wait list and lottery to fill vacancies. There are currently two vacancies in the Urban Residential (UR) zone.
The City will follow the procedure stated in the STR Ordinance:
The City will randomly draw a name from the waiting list for the appropriate type of license and zone. If the property meets the applicable location standards, that owner will have 45 days to submit a complete STR License application, along with any other associated license or permit applications (Use Permit, OWTS Operating Permit, etc.) that may be required. If the property owner does not obtain an STR License within 90 days, or if the property does not meet the applicable location standards, the City will draw another name from the waiting list for that zone and STR type.
Mayor Ladwig spun the wheel and drew the following numbers associated with the names on the wait list from a professional bingo wheel, in the following order:
1. Jason Gabriel
2. Sherry Provolt
3. Kim Elliott
4. Lisa Koerner
08-23-2022 City Council Meeting Minutes Page 4
5. Randy and Kathy Patterson
6. Alex and Rachel Thompson
Public comment included:
Sherry Provolt – Trinidad Property Owner
I do not approve of this process. I support families in the community. I have been on the STR waitlist for 5 years. First come, first serve is the most appropriate process.
City Manager Naffah explained that in the event the first 2 waitlist applicants do not secure a license within the time allowed, or meet the minimum requirements following receipt of the license (such as minimum nights rented in the application cycle), the next number in line will receive the opportunity to submit an application.
Should the first two applicants receive a license and meet the minimum requirements to keep their license, the remaining names will go back into the pool for the next lottery in the future.
5. 2022 General Election Calendar Update.
City Clerk Adams presented the current election calendar and provided the following update:
City Council Seat Election: As of August 23, all of the preparation deadlines have been met. Four (4) Candidates for Three (3), 4-Year Terms have met the eligibility requirements to have their names appear on the November 08 ballot. The list of candidates, along with their ballot designations is as follows:
- Jack Tuttle, Appointed Incumbent
- Cheryl Kelly, Appointed Incumbent
- Kati Breckenridge (undesignated)
- Michael J. Morgan, Business Owner
Because there are no wards or districts in Trinidad, the top 3 vote receivers win the seats.
Occupancy Tax Increase Ballot Measure P: The following documents have been received by their respective deadlines and preparations are underway in partnership with Humboldt County Elections to draft the Voter Information Pamphlet, and November 08 Ballot:
- Resolution 2022-10; Submission of the Occupancy Tax Increase Ballot Measure to the Electorate - Ordinance 2022-03; Redraft of Municipal Code Title 3, Chapter 3.20 regarding Tourist Occupancy Tax - City Attorney Impartial Analysis
- Argument For Measure P
- Argument Against Measure P
- Rebuttal to Argument For Measure P
- Rebuttal to Argument Against Measure P
All of the documents will be published in a quick link file on the home page of the City’s website as soon as it is completely up and running.
Information item only. No decision was made.
ADDITIONAL CLOSING PUBLIC COMMENTS RECEIVED
Jim Belak – Trinidad
Galindo Street traffic has been heavy over the past several weeks. Signage on Edwards Street is confusing.
There is a Harbor sign on Edwards that is hidden behind a tree. Please revisit signage so traffic isn’t diverted to Galindo.
Paula Levine – Trinidad Water Customer
Regarding PWA Task Order #3, see written comments submitted, included in the public comment packet. PWA states that the City has been out of compliance with LSAA since the Plant has been in operation. I’m not happy with PWA. It has been a one-way street. The Council doesn’t listen. Let someone other than PWA do the job.
08-23-2022 City Council Meeting Minutes Page 5
FUTURE AGENDA ITEMS
- Redraft the lottery process for STR Waitlist
- Underground Utility Feasibility.
- Election Documents Online
ADJOURNMENT: 7:01pm.
Submitted by: Approved by:
_____________________________ _____________________________ Gabriel Adams Steve Ladwig
Trinidad City Clerk Mayor
10-11-2022 City Council Meeting Minutes Page 1
MINUTES OF THE REGULAR MEETING OF THE TRINIDAD CITY COUNCIL TUESDAY, OCTOBER 11, 2022 (LIVE/HYBRID)
I. CALL TO ORDER
Mayor Pro-Tem West called the live-hybrid meeting to order at 6:00pm. Council members in attendance: Tuttle & Kelly. Ladwig was absent. City Staff in attendance: City Manager Eli Naffah, City Clerk Gabriel Adams, Deputy Clerk Anton Souza, Project Manager Jennifer Hakenen. Approximately (6) participants were present by video-conference at the beginning of the meeting.
II. PLEDGE OF ALLEGIANCE
III. CLOSED SESSION
1. Conference with Legal Counsel – Existing Litigation (Calif. Gov. Code Section 54956.9(d)(1)) (1 Case: City of Trinidad vs. Tsurai Ancestral Society, et. al, Humb. Co. Sup. Court Case No. 180684) IV. RECONVENE TO OPEN SESSION
No reportable action was taken in closed session.
V. APPROVAL OF THE AGENDA
Motion (Kelly/Tuttle) to approve the agenda as amended, pulling the Staff Activity report for discussion. Passed 3-0.
VI. APPROVAL OF MINUTES – 08/23/2022 cc2, 09/13/2022 cc.
Motion (West/Tuttle) to approve 09/13/2022 as submitted. Passed 3-0. 08/23/2022 cc2 will be reviewed again in November. Kelly did not attend that meeting and 3 votes are needed to approve.
VII. COUNCIL REPORTS/COMMITTEE ASSIGNMENTS
West: Brief HCAOG meeting update. Very little change to ongoing status of highway projects.
No reports from Kelly or Tuttle.
VIII.STAFF REPORTS – City Manager & Law Enforcement
City Manager Naffah highlighted accomplishments summarized in the staff report included in the meeting packet. Announced candiate forum hosted by the City on October 18, 2022 at 7:00pm. Naffah also provided the Luffenholtz Creek flow rate, and highlighted the grant report which as pulled for discussion.
HCSO Lieutenant McCall provided a brief summary of the stats included in Consent Item 3.
Councilmember Kelly noted that the Library/Museum has become a hot spot. Is the Sheriff Department seeing stats that support this? McCall noted that he will discuss this with staff and instruct his Deputies to focus attention on that area, specifically. Resident Patti Fleschner added details to support Kelly’s request for additional patrols.
IX. ITEMS FROM THE FLOOR
(Three (3) minute limit per Speaker unless Council approves request for extended time.) Paula Levine – Trinidad Area resident
How will housing be increased when drinking water is in short supply? Why is the City pursuing grants for housing, or affordable housing, when the City isn’t considering expanding its drinking water source to include a larger, more reliable source such as Humboldt Bay Municipal Water? The City chose not to pursue a larger water supply, so why are we accepting grants to increase housing? Council will discuss this further as Consent 1, Staff Activity Report, was pulled for discussion.
Michael Morgan – Trinidad
Distributed a public complaint (meme) to Council and staff, included in the public comment packet online.
Concerned with mischaracterization of his argument against Measure P, submitted in the rebuttal to his argument. Clarified the timeline of his complaint to the City, followed by action taken by the City, to propose the increase at an election as required by law.
10-11-2022 City Council Meeting Minutes Page 2
X. CONSENT AGENDA
1. Staff Activity Report – September 2022
City Manager Naffah explained that there is not a current moratorium on water connections. The City did, however, not support the water connection request for the Trinidad Rancheria hotel project. The grants proposed have been accepted to respond to State requirements to address housing, and meet mandated housing standards.
Councilmember Kelly explained that while on the Planning Commission, housing inventory and accessory dwelling assessments were performed and the grants pursued help offset the cost of performing the mandated assessments – whether it results in increased housing opportunities or not, based on the local restraints (septic, water, etc.).
Public comments included:
Paula Levine – Trinidad Area Resident
Seems like a lot of money for planning such a restricted housing sector. We are one of the smallest cities in the State. What are we getting for the State spending hundreds of thousands of dollars to tell us what we might already know? Who makes all this money?
Mike Morgan – Trinidad
ADU’s are a good way to provide affordable housing to long-term residents. If the State encourages this, we should do everything to make that happen.
Sherri Provolt – Trinidad Property Owner
I’m concerned with all the development constraints that exist from water to septic. Affordable housing is a good thing, but there are constraints.
City Manager Naffah reiterated that the grant proposed will help the City streamline affordable housing opportunities should they exist.
Motion (Tuttle/Kelly) to accept and approve the staff activity report. Passed 3-0.
2. Financial Statements – August 2022
3. Law Enforcement Report – September 2022
Motion (West/Tuttle) to approve consent agenda as amended, pulling Consent 1 for discussion. Passed 3-0.
XI. DISCUSSION/ACTION AGENDA ITEMS
1. Unmet Transit Needs Public Hearing.
HCAOG representative Stevie Luther explained that each year HCAOG conducts citizen participation process to assess unmet transit needs within Humboldt County as part of the Transportation Development Act. The public is invited during this hearing to express their opinion, solutions, complaints, or suggestions regarding Humboldt County’s public transportation systems and/or general unmet transit needs.
Council questions included:
Kelly: Does HCAOG do any surveys? Could the data be separated for Trinidad? Luther responded, yes, surveys are distributed on the busses and available online as part of the annual solicitation process. Survey results and all unmet needs are then analyzed as part of the Unmet Transit Needs process. We usually hear that more routes to Trinidad from Eureka are desired, but ridership and the cost of running the bus make it challenging to implement.
Tuttle: I took the bus for the first time 2 weeks ago, picking up brother from bus depot in Eureka. He’s disabled, and was heading to Patrick’s Point to camp. There was no way from him to get from Trinidad to Patrick’s Point, and back. It would be helpful to have this type of service if possible. I was the only one on the bus when it left Trinidad, but it was completely full when I reached Eureka. 10-11-2022 City Council Meeting Minutes Page 3
Richard Johnson – Trinidad Area Resident
Member of the Technical Advisory Committee overseeing the Unmet Transit Needs process. It is extremely important to convey input to HCAOG not only during this process, but all year round. Transportation system funding and priorities are shaped by this process.
Mike Morgan – Trinidad
People need the bus. Would love to see Orick included in the transportation system route, maybe only on the weekends if 7-day service is not feasible.
Paula Levine – Trinidad Area Resident
Would it be feasible to have a smaller electric vehicle service to transport people? Maybe that would encourage ridership?
Luther noted there was a study currently being conducted for an on-demand route from Trinidad to the Airport that he could present to the Council at a future meeting if desired.
No decisions were made. Public hearing item only. Comments will be forwarded to HCAOG as part of the Unmet Transit Needs hearing process.
2. Discussion/Decision regarding Councilmember Appointment to the Water Advisory Committee.
City Manager Naffah explained that the Water Advisory Committee was established by Resolution 2021-02.
Committee membership consists of (2) City Council members, (1) Planning Commissioner, (2) City of Trinidad water customers. Councilmember Cheryl Kelly took over the position left by former Councilmember Richard Clompus in January 2022.
The current vacancy occurred when former Councilmember David Grover resigned in July, and the Council must appoint someone to join Kelly as one of the 2 members on the committee.
Tuttle volunteered to fill the vacancy.
Public comment included:
Paula Levine – Trinidad Area Resident
Consider expanding membership to include 1 member from the sphere of influence.
City Manager Naffah explained that the (2) water customers on the committee can be from outside the city as long as they are water customers.
Motion (West/Kelly) to appoint Councilmember Tuttle as the second Council representative on the Water Advisory Committee. Passed 3-0.
3. 2022 General Election Update.
City Clerk Adams explained that there were 3 updates added to this months agenda:
1. Voter Guides were mailed to all registered voters
2. October 18 Candidate Forum hosted by the City, organized by the League of Women Voters.
3. Trinidad School is the Official Polling Place
Presentation item only. No decisions was made.
FUTURE AGENDA ITEMS
- Kelly: Water Plant Update. Contractor vs. In-house Staffing. - Kelly: Roles and Responsibilities of the City Manager and City Council. - Kelly: Website improvements, electronic communication tools. - Update from City Engineer regarding water storage tank grant. 10-11-2022 City Council Meeting Minutes Page 4
Public contributions included:
Aaron Hakenen – Trinidad
Future agenda items requested are:
1. Traffic calming measures on collector streets.
2. Increase in Law Enforcement
3. Mayor Appointment Ordinance
ADJOURNMENT: 7:11pm.
Submitted by: Approved by:
_____________________________ _____________________________ Gabriel Adams Steve Ladwig
Trinidad City Clerk Mayor
CONSENT AGENDA ITEM 1
SUPPORTING DOCUMENTATION ATTACHED
1. Staff Activity Report – October 2022
City Manager’s Report November 8, 2022 Meeting
Election Day/Vote:
Our Council meeting day is also Election Day, if you haven’t voted the polls are open until 8pm at Trinidad Elementary School. The League of Women Voters Candidates and Measure P Forum was well attended. The League did a terrific job in moderating. If you know anyone from the League, make sure to thank them.
Stormwater Project:
A Well Contractor will install a monitoring well in the parking lot which is the last part of the project and should be completed in the next few months.
Water:
On October 31st, the stream flow reading at Luffenholtz Creek was at 2.033 cfs before the rain.
On November 1st after the first rain, the creek peaked at 4.045 cfs, and subsequently leveled to
3.5 cfs. We are encouraged by the persistent rain so far in November.
On October 27th, GR Sundberg, Inc. fixed the last known water leak at Saunders Plaza. It was completed earlier in the morning in order to minimize the impact on four businesses in the shopping center. A water usage and loss report is attached.
Two water discussion items are included in the Council agenda to address the Water Tank and Waterline Replacement Project as well as Rainwater Catchment.
Stormwater Project:
Mike Starinsky of USDA which help fund the stormwater project visited on October 19th to discuss and tour the project area. He was very impressed with the improvements. He looked underground on Underwood Avenue at the infrastructure, and viewed the site of other improvements on Edwards and in the Harbor.
Cell Site Landscaping:
Although all of the cell towers and equipment were removed earlier in the year, the landscaping of the site was delayed in order to match up with the rainier/wet season. Native plants will be installed in the middle of November. A cultural monitor will be onsite.
STAFF REPORT SUPPLEMENTAL
Date: Tuesday, November 08, 2022
Background Info: In light of the drought affecting the State, there has been concern among residents regarding how the City of Trinidad is responding to the Governor’s Order calling on all Californians to do their part by reducing consumption.
The City Manager is updating the Council with regular Luffenholtz Creek flow readings, which seem to improve overall compared to this time last year thanks to much needed Fall rain events. To put into perspective how Trinidad’s water consumption is measuring up to the demand to reduce use, the following data is being shared.
The amounts represent the total water sold, captured by 324 customer meters, measured in cubic feet (7.48 gallons = 1 cubic foot).
July 2019 282,552 cubic feet
July 2020 275,612
July 2021 251,168
July 2022 198,081
August 2019 307,500
August 2020 273,992
August 2021 269,771
August 2022 227,681
September 2019 238,316
September 2020 302,614
September 2021 227,831
September 2022 216,470
October 2019 188,075
October 2020 230,430
October 2021 203,176
October 2022 180,065 (11.25% System Water Loss)
November 2019 211,649
November 2020 198,813
November 2021 204,438
November 2022 ?
There was a 17% reduction in water sold from September to October, reflecting a consistent trend in water use reduction as we progress deeper into the peak of dry season.
Water loss in the system was a remarkably low 11.25%. Comparing October individually on a year-byyear basis, total consumption (total water flowing through meters in cubic feet, or Water Sold) has decreased.
We will continue to monitor consumption each month and report this information (along with summary trends and analysis) to the Council for review, comparison, and questions at each meeting.
CONSENT AGENDA ITEM 2
SUPPORTING DOCUMENTATION ATTACHED
2. Financial Statements – September 2022
CONSENT AGENDA ITEM 3
SUPPORTING DOCUMENTATION ATTACHED
3. Law Enforcement Report – October 2022
CONSENT AGENDA ITEM 4
SUPPORTING DOCUMENTATION ATTACHED
4. Project Update: Trinity Street Pavement Rehabilitation
CONSENT AGENDA ITEM
Date: November 8, 2022
________________________________________________________________________ RTIP Funding for Trinity Street Pavement Rehabilitation Project Portions of Trinity Street are exhibiting signs of extreme pavement distress and failure. Trinity Street is a primary backbone of the City’s transportation network and pavement failure would result in significant social and economic impacts to the community. If the pavement is not rehabilitated soon, it will continue to deteriorate and ultimately require the entire roadway to be fully reconstructed.
The 2022 Regional Transportation Improvement Program (RTIP) has programmed $271,550 in funding to Trinidad for Pavement Rehabilitation on Trinity Street. Staff is providing this report to inform Council that the California Transportation Commission is scheduled to allocate funding for the Preliminary Engineering and Environmental Documentation (PA&ED) in January 2023.
The purpose of the project is to rehabilitate and extend the useful life of the roadway pavement on Trinity Street. Rehabilitation work will include digging out and replacing asphalt concrete surfacing, edge and confirm grinding, overlay and thermoplastic pavement striping and markings.
Staff Recommendation:
This report is informational only. No Council action needed.
DISCUSSION AGENDA ITEM 1
SUPPORTING DOCUMENTATION ATTACHED
1. Project Update/Discussion: Trinidad Water System Drought Resiliency Project The Trinidad Water System Drought Resiliency Project is underway. Field work has commenced and construction is scheduled for 2023. An update on the overall project, schedule, environmental review process and the design process will be presented at the Council Meeting by City Engineer from GHD.
City of Trinidad
Trinidad Water Tank and
Pipeline Replacement Project
November 7, 2022 Update
City Council Meeting
GHD
Presentation Overview
• Funding Grant Summary
• Water Tank Replacement
• Water Line Replacement
• Schedule
Existing Tank Site from Access Road
Funding Grant Summary
Funder: Department of Water Resources (# 4600014680)
The Project Includes Replacement of Approximately 7,500 ft of Leaky Water Mains and an Existing 150,000-Gallon Redwood Water Storage Tank with a New 300,000-Gallon Steel Water Storage Tank
Project Helps Reduce the Loss of Water and Increases Storage Grant Covers the Design, Environmental Compliance, and Construction of the Above Items
Construction Planned for 2023
GHD
Water Tank Replacement
• Replace One Redwood Tank with
300,000 Gallon Steel Tank
• Replace Tank In Greatest Need
• Plan for Eventual Replacement
of Second Tank with Larger Tank
• Consider Room for Additional
Tanks on Existing Site
• Improve Access Around Tanks
• Add Chlorine Booster Station
Two Existing 150,000 Gallon Redwood Tanks
GHD
Corroded Steel Bands Example of Corrosion Close-Up of Corrosion Water Tank To Be Replaced
Water Tank Site – Access Road
Existing Narrow Section Existing Dirt Road
Water Line Replacement
Project Includes Two Separate Areas of Water Line Replacement 1) Project Replaces Temporary Water Line on Van Wycke Trail with Permanent Water Line on Edwards (Galindo To Hector) and New Water Line on Van Wycke
2) Project Replaces Approximately 6,400 Feet of Old AC Pipe from Water Plant to Storage Tanks with New Dual Lines with a Dedicated Supply Line and a Second Distribution Line
Schedule
Field Investigations October - December 2022
CEQA October - December 2022
Permits November 2022 - April 2023
Design October 2022 - April 2023
Bidding April – May 2023
Construction June – December 2023
Thank You
DISCUSSION AGENDA ITEM 2
SUPPORTING DOCUMENTATION ATTACHED
2. Project Update/Discussion: Rainwater Catchment Demonstration
AGENDA ITEM
Date: November 8, 2022
________________________________________________________________________ Item: DEMONSTRATION RAINWATER CATCHMENT SYSTEM PROPOSED As drought conditions have become more frequent, there has been more discussion of installing rain barrels and rainwater collection systems to reduce potable water use for outdoor use.
Rainwater collection systems also help manage stormwater onsite and reduce the volume of stormwater flowing into the City’s stormwater system. For a number of years, residents throughout Humboldt County have been installing tanks for water supply and stormwater management.
To help promote rainwater catchment systems, City staff are developing a demonstration project.
The Trinidad School expressed interest in having the demonstration project at the school.
Several weeks ago City Engineer Steve Allen, City Manager Eli Naffah, and City Staff (Becky Price-Hall and Jennifer Hakenen) met with Principal/Superintendent of Trinidad Union School, Alyse Nichols to discuss using Trinidad School as the site for the Demonstration Rainwater Catchment System. The school is agreeable, very excited and grateful for the opportunity. The school currently has each class rotate time working and learning how to garden each week with retired teacher Mrs. Leuck. The harvest from the garden is incorporated into the school lunch program whenever possible.
The most feasible site identified will be the “bus barn building” adjacent to the school garden area. City Engineer Steve Allen identified the opportunity to place catchment tanks on both sides of the building to maximize efficiency and allow for expansion and growth for future school plans. The goal would be to begin construction during the summer of 2023 while school is not in session.
In addition, two possible sites were identified for a smaller Rain Barrel Catchment system along Trinity Street to give another example of different scale rainwater catchment system for the public: Two rain barrels could be installed front of City Hall to water the planters. One or two rain barrels could be installed in front of the City Manager’s office to water the planters and flower beds.
The proposed demonstration rainwater catchment system project would include one or more workshops for interested residents, a factsheet that provides guidelines for installing rain barrels and tanks, and possibly a rebate program. When additional technical details are available, staff will submit the proposal for the Demonstration Rainwater Catchment and Reuse Project for approval by Stormwater Project Grant Manager.
Recommendation
No Council action is needed. This report is informational only. Input is welcome.
Attachments: None
DISCUSSION AGENDA ITEM 3
SUPPORTING DOCUMENTATION ATTACHED
3. Discussion/Decision regarding Letter of Support for Humboldt Waste Management Authority’s Edible Food Recovery Program.
November 9, 2022
Ms. Leslie Castellano, Chair
Humboldt Waste Management Authority
1059 W. Hawthorne St.
Eureka, CA 95501
Dear Chair Castellano:
On behalf of the City Council of the City of Trinidad please accept this letter of interest and support for the Humboldt Waste Management Authority (HWMA) to act in a regional capacity for the purpose of organics processing. The City supports HWMA securing flow control of organic materials in order for the entire county to move forward with organics processing and recycling. This action is in line with the purpose and findings of Trinidad’s Ordinance 2022-02 on organics reduction and recycling. Humboldt cities and county working together will be the most cost-effective and streamlined approach for achieving SB 1383 compliance and avoiding fines.
Sincerely,
Steve Ladwig, Mayor
City of Trinidad
DISCUSSION AGENDA ITEM 4
SUPPORTING DOCUMENTATION ATTACHED
4. Discussion/Decision to Begin the Recruitment Process to Fill Expiring Planning Commissioner Terms.
DISCUSSION AGENDA ITEM
Tuesday, November 08, 2022
Item: Planning Commission Vacancies – Term Expiration
Background: Planning Commissioner terms last 4-years, and appointments are made by the City Council. The 4-year terms expire on a rotating basis in December during each General Election year (even numbered year).
New Councilmembers are seated in January at the conclusion of each general election. At that meeting the Council is asked to make appointments to the Planning Commission to fill the vacancies left by rotating term expirations.
The current commissioners are:
Tom Hopkins Trinidad area Resident Term expires December 2024 Diane Stockness City resident Term expires December 2024 Richard Johnson Trinidad area resident Term expires December 2022 Aaron Hakenen City Resident Term expires December 2022
Tristan Cole City Resident Term expires December 2022
Trinidad Municipal allows the Planning Commission to include up to (2) Commissioners that live outside the city limits if no qualified City residents apply. Commissioner Johnson is one of two serving that live outside the City limits. His term is expiring, along with residents Aaron Hakenen (View Street) and Tristan Cole (Berry Road).
With no term limits specified in the Trinidad Municipal Code for Planning Commissioners, current Commissioners are welcome to reapply.
Recommended Action: Authorize staff to begin the recruitment process to solicit public interest in serving on the Planning Commission and bring letters of interest back to the Council for appointment in January.
Attachments: Vacancy Notice (November 08, 2022)
CITY OF TRINIDAD Steve Ladwig, Mayor
P.O. Box 390 Gabriel Adams, City Clerk
409 Trinity Street
Trinidad, CA 95570
(707) 677-0223
Tuesday, November 08, 2022
PUBLIC ANNOUNCEMENT OF VACANCIES ON
THE TRINIDAD PLANNING COMMISSION
(3) SEATS, TERM: Through DECEMBER 2026
The City of Trinidad is currently seeking qualified individuals to serve as volunteers on the 5- member Planning Commission. There are (3) openings for 4-year terms serving through December 2026.
Of the (3) positions open, the Council may choose to select (1) applicant from the “Greater Trinidad Area”, but the other (2) selected must reside within the city limits.
Experience or an understanding of development or planning-related concepts relevant to the City of Trinidad is preferred - but not required. Commission applicants are appointed by the City Council during open session and attendance is requested for the selection meeting.
Please submit a letter of interest that includes your contact information, connection to the city or Greater Trinidad Area, reason for wanting to serve, and any relevant experience you may have in Planning related matters. The deadline for filing is December 09, 2022, and will remain open until filed.
Send letter of interest to the City Clerk’s Office:
CITY OF TRINIDAD, P.O. BOX 390, TRINIDAD, CA 95570
Deliver letter in person to:
TRINIDAD CITY HALL, 409 TRINITY STREET, TRINIDAD, CA
Or Email to: [email protected]
THE DEADLINE FOR FILING IS 2:00 PM, FRIDAY, DECEMBER 09, 2022, OR UNTIL POSITIONS ARE FILLED.
FOR ADDITIONAL INFORMATION OR QUESTIONS, PLEASE CALL 677-0223.
Gabriel Adams - Trinidad City Clerk