Agenda packet, regular meeting — Trinidad City Council, June 11, 2024

City Council Meeting Agenda: 06-11-2024 Page 1
Posted: Friday, June 07, 2024

NOTICE AND CALL OF A REGULAR MEETING OF THE

TRINIDAD CITY COUNCIL
The Trinidad City Council will hold a regular meeting on TUESDAY, JUNE 11, 2024, at 6:00 PM
at the Trinidad Town Hall, 409 Trinity Street, Trinidad, CA.

NO CLOSED SESSION SCHEDULED
For your convenience, this meeting will also be held via videoconference, hosted on the Zoom platform. Learn more about Zoom here: https://zoom.us
PUBLIC COMMENT: Public comment may be submitted via email in advance of the meeting, or in an orderly process during the meeting. If you do not have access to email and you would like to provide a written statement, please deliver your comments to 409 Trinity Street, Trinidad CA, by 2:00pm on the meeting day, or email to [email protected] HOW TO PARTICIPATE: You are invited to participate in person at the Trinidad Town Hall, or by Zoom. The City will publish a direct link to the Zoom teleconference, along with the participant code, on the City Calendar page online at http://trinidad.ca.gov/calendar
To phone in, dial 1-888-278-0296, Conference Code: 685171 Meeting ID: 847 5643 4937 Passcode: 279354 PLEASE NOTE that live meeting logistics will be prioritized. Connectivity issues on the part of the City may result in the meeting being delayed or rescheduled but technical challenges experienced by individuals will not interrupt or halt progress of the meeting.

I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. CLOSED SESSION – No Closed Session
IV. RECONVENE TO OPEN SESSION
V. APPROVAL OF AGENDA
VI. APPROVAL OF MINUTES – 05-14-2024 cc, 05-28-2024 cc2 (will be reviewed in July) VII. COUNCIL REPORTS/COMMITTEE ASSIGNMENTS
VIII. STAFF REPORTS – City Manager & Humboldt County Sheriff Dept.

IX. ITEMS FROM THE FLOOR
At this time, members of the public may comment on items NOT appearing on the agenda. Individual comments will be limited to 3 minutes or less. Please direct your comments to the Council as a whole, maintain decorum and avoid personal attacks on staff, members of the Council and/or other members of the public. Council and staff responses will be minimal for non-agenda items.

X. CONSENT AGENDA All matters on the Consent Agenda are considered routine by the City Council and are enacted in one motion. There is no separate discussion of any of these items. If discussion is requested by any Council member, that item is removed from the Consent Calendar and considered separately. A single opportunity for public comment on the Consent Agenda is available to the public.

1. Staff Activity Report – May 2024

2. Financial Statements – April 2024
City Council Meeting Agenda: 06-11-2024 Page 2

3. Law Enforcement Report – May 2024.

4. Distribution of Tourist Occupancy Tax Funds to Community Organizations

5. Letter of Support for USDOT ATIIP, Little River Trail Project Funding.

6. Resolution 2024-10; Adopting a List of Projects for Fiscal Year 2024/2025 Funded By SB-1, The Road Repair and Accountability Act of 2017.

7. Van Wycke Trail Update

8. Trinidad Community Coastal Resilience Planning Project Update

DISCUSSION/ACTION AGENDA ITEMS

1. County of Humboldt Presentation – Prioritizing Essential Services in an Era of Natural Disasters.

2. Continued Discussion/Decision on Proposed Water Rate Analysis

3. Discussion/Decision regarding Resolution 2024-11; Adopting the FY2025 Budget. a. Resolution 2024-12; Authorizing a One-Time General Fund Transfer of $300,000 to the Water Fund for Emergency Budget Stabilization.
b. Resolution 2024-13; Recognizing Water Fund Reserve Status and Updating 2017 & 2020 Fiscal Reserve Policies to Align with Water Rate Update Targets through 2029.

4. Discussion/Decision to Authorize Purchase of a 2016 Nissan Frontier through a Private Party Sale to Supplement the Public Works/Water Department Fleet.

5. Discussion/Decision to Approve Contracts with Humboldt County Sheriff to Provide Animal Control and Shelter Services to the City of Trinidad.

6. Discussion/Decision to Accept Retirement of City Manager Eli Naffah Effective at the end of the Contract period, September 12, 2024.

7. Discussion/Decision to Appoint a Two (2) Councilmember Task Force to Develop and Implement a City Manager Recruitment Process.

8. November 2024 City Election & Sales Tax Measure Calendar X. FUTURE AGENDA ITEMS
XI. ADJOURNMENT
APPROVAL OF MINUTES FOR:

MAY 14, 2024 CC
MAY 28, 2024 CC2
Supporting Documentation follows with: 0 PAGES
MINUTES WILL BE REVIEWED AT THE JULY 09, 2024 REGULAR MEETING.

CONSENT AGENDA ITEM 1

SUPPORTING DOCUMENTATION ATTACHED

1. Staff Activity Report – May 2024
City Manager’s Report June 11th, 2024 Meeting
Happy 4th of July:

Since the next regular Council meeting is not until the second week of July, hope everyone has a good Independence Day! Town Hall is closed for the 4th of July but will be open on July 5th.

Trinity Street Rehabilitation Project:

The Roadway Grinding and Paving project will run the week of June 17th-21st. The bulk of the work should take two business days. The time period was chosen since it is after the Trinidad School year ends, and before summer classes start. Drivers should expect one-lane traffic during construction. The intersection of Stagecoach Road and Trinity Street will be fully closed for a half day sometime during that period. Access via Anderson Road to Stagecoach Road is the suggested detour option. Striping on Trinity Street will be completed in July. The contractor for the project is GR Sundberg Inc.

Water Tank and Pipeline Project:

The bulk of the work is on Westhaven Drive where water pipelines are being replaced between the water plant and the water tank site. Expect delays in that area that could run between 5-15 minutes.

Trinidad Chamber of Commerce:

The Greater Trinidad Chamber of Commerce is planning their annual Taste of Trinidad to take place in Saunders Park on Summer Solstice Eve, June 20th from 5:30-7:30pm. A variety of local vendors will be present with food and drinks, and the band Ponies of Harmony will perform.

The next Chamber Mixer will take place at the Secret Beach Retreat STR at 840 Stagecoach Road on July 17th from 5:30-7:30pm. This year’s Fisherman’s Feast will take place on September 28th and will feature two local bands.

Axel Lindgren Memorial Trail (ALMT):

City Staff is working with the Tsurai Management Team (TMT), our City Engineering firm GHD, and the Redwood Coast Action Agency’s (RCAA) trails construction group to reroute a portion of the ALMT trail and make temporary repairs. At the onsite meeting in May and initial trail delineation, it was determined that a bridge to the boulder leading to Old Home Beach would be the safest path forward. GHD is designing a bridge to link the trail to the beach. This is the path of the historic trail before the 1990’s, however erosion has destroyed most of the land bridge to the boulder thus necessitating the manmade bridge.

Van Wycke Trail:

See Consent Agenda Item #7, Van Wycke Trail Update.

Trinidad Head Steps:

The City is replacing the Trinidad Head wooden trail steps this summer. The steps provide access to Trinidad Head from the beach parking lot. Redwood Community Action Agency’s Restoration Field Crew will be completing the project.

Water Plant:

At the end of May, Water Plant and Public Works staff added new media (garnet and sand) to the roughing and polishing filters. Luffenholtz Creek and the water plant experienced high turbidity from the recent rain. Use of water for the Water Tank and Pipeline Project along Westhaven Drive is impacting water production and storage.

The invoice for May from Coleman Engineering has not been received yet by the City.

STAFF REPORT SUPPLEMENTAL
Date: Tuesday, June 11, 2024
Background Info: The City of Trinidad is responding to the Governor’s Order calling on all Californians to do their part by reducing consumption.

Luffenholtz Creek flow readings are presented to the Council on an as-needed basis - during drought events or when requested. November, December, January, and once again February has delivered abundant amounts of rainfall, providing relief from stress-related drought on the watershed. With this in mind, the focus of these reports (during the wet season) will be to share and put into perspective how Trinidad’s water consumption metrics compare to those of recent years.

The amounts represent the total water sold, captured by 323 customer meters, measured in cubic feet (7.48 gallons = 1 cubic foot).

July 2019 282,552 cuft January 2020 199,348
July 2020 275,612 January 2021 161,379
July 2021 251,168 January 2022 189,201
July 2022 198,081 January 2023 154,543
July 2023 223,806 (16.37% Water Loss) January 2024 148,407 (23.67% Water Loss) August 2019 307,500 February 2020 155,015
August 2020 273,992 February 2021 178,545
August 2021 269,771 February 2022 154,634
August 2022 227,681 February 2023 136,626
August 2023 265,808 (17.03% Water Loss) February 2024 132,690 (11.33% Water Loss) September 2019 238,316 March 2020 164,854
September 2020 302,614 March 2021 187,607
September 2021 227,831 March 2022 184,103
September 2022 216,470 March 2023 152,813
September 2023 200,348 (15.99% Water Loss) March 2024 125,188 (19.75% Water Loss) October 2019 188,075 April 2020 199,450
October 2020 230,430 April 2021 192,287
October 2021 203,176 April 2022 173,115
October 2022 180,065 April 2023 145,504
October 2023 188,335 (22.08% Water Loss) April 2024 176,413 (40.81% Water Loss) November 2019 211,649 May 2020 183,368
November 2020 198,813 May 2021 242,529
November 2021 204,438 May 2022 154,634
November 2022 169,144 May 2023 211,380
November 2023 151,914 (22.06% Water Loss) May 2024 182,738 (14.68% Water Loss) December 2019 201,305 June 2019 219,764
December 2020 185,860 June 2020 240,055
December 2021 201,160 June 2021 269,087
December 2022 170,419 June 2022 233,692
December 2023 122,937 (27% Water Loss) June 2023 209,366 (13.63% Water Loss) Water sold in May was historically average in terms of use, but May use tends to vary depending on rainfall and occupancy rates. We will continue to monitor consumption each month and report this information (along with summary trends and analysis) to the Council for review, comparison, and questions at each meeting.

CONSENT AGENDA ITEM 2

SUPPORTING DOCUMENTATION ATTACHED

2. Financial Statements – April 2024
STATEMENTS ARE BEING PREPARED IN CONJUNCTION WITH THE FY2025 BUDGET

DEVELOPMENT AND WILL BE UPLOADED TO THE PACKET AS SOON AS POSSIBLE BEFORE THE MEETING.

CONSENT AGENDA ITEM 3

SUPPORTING DOCUMENTATION ATTACHED

3. Law Enforcement Report – May 2024.

CONSENT AGENDA ITEM 4

SUPPORTING DOCUMENTATION ATTACHED

4. Distribution of Tourist Occupancy Tax Funds to Community Organizations

CONSENT AGENDA ITEM
Tuesday, June 11, 2024
Item: Distribute allocation of TOT revenue to community organizations In 2013 the City Council agreed to allocate 10% of the total, annual audited Tourist Occupancy Tax revenue for community organizations. Each Council serving since then have confirmed their intent to continue this tradition.

The Chamber of Commerce, Museum, Library, and Trinidad Coastal Land Trust agreed among themselves to distribute that amount every year to each organization proportionately.

The total, audited Occupancy Tax revenue collected in FY 2022-2023 is $174,657. The City will be issuing 10% of the total revenue ($17,466) to each organization in the following payments:
30% $5,239.80 Greater Trinidad Chamber of Commerce
30% $5,239.80 Trinidad Museum
30% $5,239.80 Trinidad Coastal Land Trust
10% $1,746.60 Trinidad Library
Recommended Action: Consent approval is required to confirm budget expense for fiscal year 2023-2024.

Attachments: General Fund Revenue page from the June 30, 2023 Financial Statement.

CONSENT AGENDA ITEM 5

SUPPORTING DOCUMENTATION ATTACHED

5. Letter of Support for USDOT ATIIP, Little River Trail Project Funding. 5/29/24, 2:50 PM
https://outlook.office.com/mail/inbox/id/AAQkADkxOWYxMDM1LWYy…YtNDA4Zi05MTBhLTY4Y2I3NTgyYTFjMwAQAKOshd0re0M8tsEC924aPwk%3D Page 1 of 2 You don't often get email from [email protected]. Learn why this is important FW: Little River Trail- Caltrans ATIIP Application
Josh Wolf <[email protected]>
Wed 5/29/2024 1:52 PM
To:Citymanager Trinidad <[email protected]>;Cityclerk Trinidad <[email protected]> Cc:Acather Trinidad <[email protected]>
1 attachments (18 KB)
City of Trinidad-LOS-LRT ATIIP 2024-Draft.docx;
Eli/Gabe,
Caltrans is working on a grant application to fund the completion of the Little River Trail project. To support the application, they are asking key stakeholders (including the City of Trinidad) to provide letters of support (see attached template). Let me know if you have any questions or if this needs to go to Council for approval first. If it does, can we get it added to the next Council agenda? Thanks,
Josh
Josh Wolf, PE
GHD
D 707 267 2264 M 707 599 8078 E [email protected]
From: Ellsmore, Scott@DOT <[email protected]>
Sent: Thursday, May 16, 2024 10:27 AM
To: Josh Wolf <[email protected]>
Subject: Little River Trail- Caltrans ATIIP Application Hi Josh, hope things are well.

I wanted to provide a brief update on the status of the Little River Trail Project. We are currently pursuing funding for the PS&E phase of the project through the USDOT ATIIP program. I wanted to reach out and see if you had any thoughts on the project and also inquire if you would be willing to write a letter of support. The application is due at the end of the month so as I dig into it, I may have more questions for you. If interested, I can provide a template LOS.

Thanks
5/29/24, 2:50 PM
https://outlook.office.com/mail/inbox/id/AAQkADkxOWYxMDM1LWY…YtNDA4Zi05MTBhLTY4Y2I3NTgyYTFjMwAQAKOshd0re0M8tsEC924aPwk%3D Page 2 of 2 Scott Ellsmore
Investment Planning Manager
1656 Union St
Eureka, CA 95501
Cell: (707)499-6685
CONFIDENTIALITY NOTICE: This email, including any attachments, is confidential and may be privileged. If you are not the intended recipient please notify the sender immediately, and please delete it; you should not copy it or use it for any purpose or disclose its contents to any other person.

GHD and its affiliates reserve the right to monitor and modify all email communications through their networks.

Wednesday, June 12, 2024
The Honorable Pete Buttigieg
Secretary
United States Department of Transportation
1200 New Jersey Avenue, SE
Washington, DC 20590
Dear Secretary Buttigieg:

The City of Trinidad is writing this letter in support of the Caltrans District 1 application to the United States Department of Transportation (USDOT) Active Transportation Infrastructure and Investment Program (ATIIP) Discretionary Grant Opportunity for Fiscal Year 2023 for the Little River Trail (Project).

The City of Trinidad has been a partner in the Little River Trail Project since its inception in the 1980s. We strongly support this project along with community advocates and agencies including the County of Humboldt, Humboldt County Association of Governments, Trinidad Rancheria and outdoor recreation groups. We will work collaboratively with Caltrans, if successful in obtaining funding, to build off of and leverage existing planning efforts. The Little River Trail is an important piece of the trail network within and connecting the City of Trinidad. The Little River Trail will connect with the Hammond Trail and subsequently the greater Humboldt Bay Trail. The completion of the Little River Trail will allow the public the opportunity to traverse by nonmotorized means from Trinidad, in the North, to Eureka in the South, a distance of approximately 26 miles. With this connection being just a piece of the larger vision of connecting fully with the future Great Redwood Trail that would continue and additional 200 miles south to the San Francisco Bay Area. The Little River Trail is both innovative and transformative and will fill a void in the active transportation network, while additionally connecting a ‘missing link’ of the CA Coastal Trail. The project area is beautiful, popular for recreation and is important to our socio-economically diverse community including the Cher-Ae Heights Indian Community of the Trinidad Rancheria, a federally recognized tribe located just two miles away from the proposed trail head.

The City of Trinidad would like to thank USDOT for its consideration of this Project.

Sincerely,
Eli Naffah
City Manager
City of Trinidad, CA
CONSENT AGENDA ITEM 6

SUPPORTING DOCUMENTATION ATTACHED

6. Resolution 2024-10; Adopting a List of Projects for Fiscal Year 2024/2025 Funded By SB-1, The Road Repair and Accountability Act of 2017.

STAFF REPORT
Item: Adopt Resolution No. 2024-10, Adopting a List of Projects for Fiscal Year 2024/2025 Funded by SB 1: The Road Repair and Accountability Act of 2017.

Summary:

The City is required to adopt a resolution designating projects during fiscal year 2024/2025 which will be funded by SB 1: The Road Repair and Accountability Act.

Recommended Action:

Council adopt Resolution No. 2024-10, a resolution of the City Council of the City of Trinidad incorporating a list of projects for fiscal year 2024/2025 to be funded by SB 1: The Road Repair and Accountability Act.

Discussion:

The City of Trinidad will receive an estimated $7,951.00 in Road Maintenance and Rehabilitation Account (RMRA) funding in Fiscal Year 2024-25 from SB 1. City Public Works staff worked with the City Engineer to identify roadway rehabilitation projects to be completed, which can be funded in part by the City’s RMRA share. The fiscal year 2024/2025 list of projects planned to be funded with RMRA SB 1 revenues is as follows:

Name Locations Description Estimated
Useful Life
Anticipated
Project
Schedule
2023/2024 Trinidad
Pavement
Rehabilitation Project
Edwards Street from
Galindo Street to Bay
Street; Trinity Street,
Main Street, Scenic
Drive, Ocean Avenue,
View Avenue
Replace asphalt
concrete surfacing,
slurry seal, pavement
markings and striping
10 Years July 2023 –
Dec 2024
Fiscal Impact:

Adoption of the Resolution will allow for RMRA funding to be used for roadway rehabilitation within the City of Trinidad.

Proposed Action:

1. Council adopt Resolution No. 2024-10, a resolution of the City Council of the City of Trinidad incorporating a list of projects for fiscal year 2024/2025 to be funded by SB 1: The Road Repair and Accountability Act.

2. Authorize staff to proceed with implementation of the project.

Attachments:

1. FY 24.25 SB 1 Project List Resolution (DOCX)
Trinidad City Hall Steve Ladwig, Mayor
P.O. Box 390 Gabriel Adams, City Clerk
409 Trinity Street
Trinidad, CA 95570
707-677-0223
RESOLUTION 2024-10
RESOLUTION ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2024-25 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017 to address the significant multimodal transportation funding shortfalls statewide; and WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of our City are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and
WHEREAS, the City of Trinidad must adopt by resolution a list of projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and
WHEREAS, the City, will receive an estimated $7,951.00 in RMRA funding in Fiscal Year 2024-25 from SB 1; and
WHEREAS, this is the fifth year in which the City is receiving SB 1 funding and will enable the City to continue essential road maintenance and rehabilitation projects, safety improvements, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB 1; and WHEREAS, the City Public Works staff and the City Engineer have reviewed and concur with the proposed SB 1 project list; and
WHEREAS, the City used a Pavement Management System to develop the SB 1 project list to ensure revenues are being used on the most high-priority and cost-effective projects that also meet the communities priorities for transportation investment; and
WHEREAS, the funding from SB 1 will help the City maintain and rehabilitate four streets/roads throughout the City this year; and
WHEREAS, the 2020 California Statewide Local Streets and Roads Needs Assessment found that the City streets and roads are in an “at-risk” condition and this revenue will help us increase the overall quality of our road system and over the next decade will bring our streets and roads into a “good” condition; and WHEREAS, the SB 1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting-edge technology, materials and practices, will have significant positive co-benefits statewide.

NOW, THEREFORE IT IS HEREBY RESOLVED, ORDERED AND FOUND by the Trinidad City Council, State of California, as follows:

1. The foregoing recitals are true and correct.

2. The following list of proposed projects will be funded in-part or solely with fiscal year 2024-25 Road Maintenance and Rehabilitation Account revenues:

Name Locations Description Estimated Useful
Life
Anticipated Project
Schedule
2023/2024 Trinidad
Pavement Rehabilitation
Project
Edwards Street from Galindo
Street to Bay Street; Trinity
Street, Main Street, Scenic Drive,
Ocean Avenue, View Avenue
Replace asphalt concrete
surfacing, slurry seal,
pavement markings and
striping
10 Years July 2023 –
Dec 2024
PASSED AND ADOPTED by the Trinidad City Council, State of California this 11th day of June, 2024, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST:
___________________________ ________________________________________ Gabriel Adams Cheryl Kelly
Trinidad City Clerk Mayor
CONSENT AGENDA ITEM 7

SUPPORTING DOCUMENTATION ATTACHED

7. Van Wycke Trail Update
AGENDA ITEM: Van Wycke Trail Update
Date: June 11, 2024
________________________________________________________________________ ANALYSIS:

At the request of the Planning Commission, I will update the status of the Van Wycke Trail. The trail remains closed due to safety concerns in its current condition brought up by our insurance pool, CIRA.
• Mayor Cheryl Kelly contacted a Trails Expert who plans to visit the trail site over the weekend between June 7-9.
• Josh Wolf of GHD is preparing some suggested improvements to Edwards Street to make the path between Van Wycke and Galindo safer for pedestrians and bicyclists.

Options were discussed onsite last week, and Josh will submit conceptual plans and costs to the City this week.
• City Planner Trever Parker will update the local Coastal Commission staff at a meeting next week.

ACTION:

Receive and file
CONSENT AGENDA ITEM 8

SUPPORTING DOCUMENTATION ATTACHED

8. Trinidad Community Coastal Resilience Planning Project Update

CONSENT AGENDA ITEM
Date: June 11, 2024
________________________________________________________________________ SUBJECT: TRINIDAD COMMUNITY COASTAL RESILIENCE PLANNING

PROJECT UPDATE
The Trinidad Community Coastal Resilience Planning Project (Project) is in its final stages and will be completed at the end of June. The Project is funded by the Ocean Protection Council Prop 68 Coastal Resilience Grant Program to collaborate with planning partners, stakeholders and the public to engage in coastal hazards and coastal resilience planning.

Currently the Project Team is working on preparing the final draft of the Coastal Resilience Plan and associated Project Concept Designs, based on input from the Project Planning Partners and public input received. Some of the most vulnerable areas include Edwards Street, Scenic Drive and the Trinidad Head access road, due to persistent and episodic slope movement and erosion.

Additional vulnerabilities include providing consistent water supply and distribution. The Coastal Resilience Plan identifies adaptation strategies that provide a roadmap to improve resilience for vulnerable areas and resources. Project Concept Designs are focused on identifying opportunity areas that create space and stability, while maintaining the character of the area.

Additional recommendations for future studies and projects are identified.

The Final Draft Coastal Resilience Plan and Project Concept Designs will be posted to the City’s website for public review and comment before finalizing at the end of June. The Plan and Concept Designs will be presented at a future Council meeting.

Staff Recommendation:

No action needed.

Attachments: None
DISCUSSION AGENDA ITEM 1

SUPPORTING DOCUMENTATION ATTACHED

1. County of Humboldt Presentation – Prioritizing Essential Services in an Era of Natural Disasters.

Sean Quincey, Humboldt County Deputy Administrative Officer & Tom Mattson, Humboldt County Director of Public Works will attend and present the county budget roadshow to gather feedback from the Trinidad Community.
5/29/24, 2:36 PM
https://outlook.office.com/mail/id/AAQkADkxOWYxMDM1LWYyYjYtNDA4Zi05MTBhLTY4Y2I3NTgyYTFjMwAQALn1yD2T8U3GmTaAROIdNt0%3D Page 1 of 4 FW: County Request for Speaking Opportunity at Upcoming Trinidad City Council Meeting
Boers, Stephanie <[email protected]>
Wed 5/8/2024 11:37 AM
To:Cityclerk Trinidad <[email protected]>;Citymanager Trinidad <[email protected]> Hello Gabe,
Thanks for the conversation this morning regarding an opportunity for the County to speak at an upcoming Trinidad City Council meeting.

Per our conversation, we now have June 11th on the books and understand that this is based on everything going according to plan agenda-wise on your side.

The presentation is 15 minutes long and then we’d like to open it up to questions, feedback, and suggestions from the community. This would potentially mean about 30 minutes.

If based on this detail it would be better to plan now for a July presentation (July 9th?), kindly let me know and I’ll update on our side.

Title: Prioritizing Essential Services In an Era of Natural Disasters Overview: Over the past three decades Sacramento has taken over $500 million in revenue from Humboldt County’s budget. The combination of unfunded mandates and state take-aways is costing us more than $25 million each year, and, with the State’s current budget deficit, more takeaways are on the way. We need additional, guaranteed sources of local funding just for Humboldt County—that cannot be taken by Sacramento. We want to share the magnitude of the issues we see facing Humboldt County and hear your top priorities in advance of what is going to be a challenging budget cycle.

We look forward to meeting with all of you.

Stephanie.

Stephanie Boers
Executive Assistant
Humboldt County Administrative Office
Management & Budget Team
Office: 707-445-7266
From: Boers, Stephanie
Sent: Monday, May 6, 2024 2:03 PM
To: Cityclerk Trinidad <[email protected]>
Cc: Citymanager Trinidad <[email protected]>
Subject: RE: County Request for Speaking Opportunity at Upcoming Trinidad City Council Meeting Hello Gabriel,
Thank you for reaching out. We envision completing the majority of our speaking engagements by the end of June and would be interested in a June time slot with the Trinidad City Council if that is feasible.

Stephanie.

Stephanie Boers
Executive Assistant
Community Priorities
in an Era of Natural Disasters
Disaster Preparedness, 9-1-1 Response Times & Road Needs Spring 2024
What’s the Issue?
• Over the past three decades, Sacramento has taken over $500 million in revenue from Humboldt County’s budget.
• Each and every year, the combination of unfunded
mandates and state takeaways is costing us more than
$25 million.
• With the State’s current budget deficit, more takeaways are on the way.
• As we explore our budget, it becomes clear that we need additional, guaranteed sources of local funding just for Humboldt County, that cannot be taken by Sacramento.

Civil Grand Jury Report
The report notes that
communities in our region
are especially susceptible
to such catastrophes given
the extreme weather
fluctuations, wildfire risk,
tectonic activity and steep,
erosive topography.

Disaster Preparedness
Natural
disasters have
become a fact of
everyday life, and
Humboldt County
needs to be better
prepared.

Disaster Preparedness Needs
We need to harden, repair,
and upgrade our roads, and
public infrastructure, so that
we can ensure that in the
case of an earthquake, fire,
snow, or flooding, residents
can stay safe and evacuate
quickly.

Impact of road conditions on
9-1-1 response times
Late Federal and State Reimbursements
harm Normal Maintenance
Late,
unpredictable
and not
guaranteed
Average 3 years to get approvals
Typically 6-10 years to get
reimbursement
-$10 million - amount of road
maintenance funds waiting
on reimbursement by
Federal/State, going back 7+ years
7 At current levels of funding, most County roads will be rated as “failed” by 2033.

Humboldt County has some of the worst
pavement conditions in the state
PCI = 100 PCI = 100
PCI = 63 PCI = 62
PCI = 45 PCI = 42
Humboldt County Avg PCI = 49
$500 million in road pavement needs
• Humboldt County has $500
million in need for road
pavement over the next 10
years.
• Delaying maintenance will
only increase costs in the
long run
PCI = 10 PCI = 5
At current levels of funding, most County roads will be rated as “failed” by 2033.
6-10x more expensive to repair than a road graded 70+
Community Priorities
A recent independent community survey showed
top community priorities are:
 Preparing for natural disasters
 Maintaining 911 emergency response
times
 Providing communications services
for medical and first responders after
natural disasters such as earthquakes
or tsunamis
 Maintaining and expanding bus
services for seniors, low-income and
people with disabilities
 Becoming eligible for additional state
and federal matching funds for road
repair (Redwood Drive)
 Providing services to
address homelessness
 Climate action including transit
 Maintaining local streets and roads
Where Can I Get More Information?
• The County will continue to update the
community about Humboldt County’s essential
services needs and fiscal condition.
Get more information at:
humboldtgov.org/Roads911
Scan the QR code to take
a survey and provide your
feedback
What’s Next?
As we work towards our
next budget we want
to hear from you.

Please visit
humboldtgov.org/Roads911 add
YOUR perspective.

If you are a member of a
community organization, let us
know if you would like the County to
present at your next meeting
DISCUSSION AGENDA ITEM 2

SUPPORTING DOCUMENTATION ATTACHED

2. Continued Discussion/Decision on Proposed Water Rate Analysis June 6, 2024
Eli Naffah
City Manager
City of Trinidad
409 Trinity St
Trinidad, CA 95570
RE: Update after Initial Water Rate Study Presentation
Dear Mr. Naffah,
As you know RCAC presented the initial water rate study to the City Council (Council) on May 28, 2024. Three rate options were produced for feedback from the Council and the public.

Concerns brought up during and after the Council meeting included:
• The budget may need to be modified
o Contracted operator services may need to be continued for longer than previously discussed
o Employee wages may need to be adjusted to ensure a T3 operator can be secured o In-house contracted services may need to be adjusted to capture potential change in their demand over the next 5-years
o Grant payroll allocations may need to be reconsidered • Additional rate options may need to be explored
o Flat base rate option with a uniform usage charge
o A rate option that reanalyzed the inside vs. outside cost allocation and the meter size allocation
RCAC staff and City staff have been working on addressing these concerns over the past two weeks but need guidance from City Council prior to producing a final rate study report.

RCAC is requesting the following guidance from the City Council and City Staff:
• Finalized budget numbers that accurately reflect expected expenses in FYE 2025- FYE 2029 • Which rate options would Council like presented in the final rate study report o Initial rate options
o Flat rate options (attached)
o Do inside vs. outside cost allocations and meter size allocations need to be revisited to produce a rate option with a variable base rate based on meter size and location
Attached are:

1. The initial rate options presented on May 28, 2024

2. The budget used in the initial rate study. Budget line items that City staff have mentioned since 5/2/2024 as potentially needing updated are highlighted in yellow. For the line item for contracted services, the initial rate study budget amounts have been struck through and replaced with budget numbers suggested by City staff the week of 6/3/2024 for consideration.

3. Two two new two flat base rate options with a uniform usage charge. a. The first flat rate option uses the initial rate study budget b. The second flat rate option uses an updated budget that incorporates the Contracted Services changes recommended by City staff the week of 6/3/2024 Sincerely,
Samantha Ryan
RCAC | Community & Environmental Services
Assistant Field Manager
(707) 572-7465 | Eureka, CA
www.rcac.org
1) Initial Rate Options
Rate Option #1
Standard Rates
2025 2026 2027 2028 2029
Inside City Limits 75.47 81.51 88.03 95.07 102.68
Outside City Limits 94.34 101.88 110.04 118.84 128.35
Rate per 100 CF 7.75 8.37 9.04 9.76 10.64
RO1 Affordability FYE 2025 FYE 2026 FYE 2027 FYE 2028 FYE 2029 Inside City Limits 1.91% 2.06% 2.23% 2.40% 2.61%
Outside City Limits 2.20% 2.38% 2.57% 2.78% 3.01%
Rate Option #2
Standard Rates
2025 2026 2027 2028 2029
Inside City Limits 59.11 65.02 71.52 78.68 86.54
Outside City Limits 73.89 81.28 89.40 98.34 108.18
Rate per 100 CF 5.85 6.44 7.08 7.79 8.56
RO2 Affordability FYE 2025 FYE 2026 FYE 2027 FYE 2028 FYE 2029 Inside City Limits 1.47% 1.62% 1.78% 1.96% 2.16%
Outside City Limits 1.71% 1.88% 2.06% 2.27% 2.50%
Rate Option #3
Standard Rates
Meter Size 2025 2026 2027 2028 2029
3/4 63.44 69.72 76.72 84.46 93.02
1 85.03 92.26 101.00 110.91 122.04
1 ½ 120.33 131.73 144.71 159.16 175.21
4 602.40 667.14 735.45 809.73 891.01
Rate per 100 CF 5.54 5.93 6.35 6.99 7.71
RO3 Affordability FYE 2025 FYE 2026 FYE 2027 FYE 2028 FYE 2029 Inside City Limits 1.51% 1.65% 1.80% 1.98% 2.18%
Outside City Limits 1.51% 1.65% 1.80% 1.98% 2.18%
2) City of Trinidad Water Enterprise Budget
Budget Date: 6/6/24 Exhibit 2
City of Trinidad Inflation Factor (%): 4.00
Loan Interest Rate (%) 3.00
System Number: CA1210018
Expense
Type Account Name 2022 2023 2024 2025 2026 2027 2028 2029 Salaries &
Benefits Employee Wages $125,742 $227,210 $207,967 $216,286 $224,937 $233,935 $243,292 $253,024 Salaries &
Benefits Fringe Benefits $713 $4,954 $1,584 $1,647 $1,713 $1,782 $1,853 $1,927 Salaries &
Benefits
Deferred
Retirement $10,939 $13,195 $16,757 $17,427 $18,124 $18,849 $19,603 $20,387 Salaries &
Benefits
Medical Insurance
& Expense $14,010 $22,398 $31,005 $32,246 $33,535 $34,877 $36,272 $37,723 Salaries &
Benefits
Health Insurance
Deductible Benefit $1,045 $209 $1,356 $1,410 $1,467 $1,525 $1,586 $1,650 Salaries &
Benefits
Worker’s
Compensation $2,828 $9,925 $6,913 $7,189 $7,477 $7,776 $8,087 $8,411 Salaries &
Benefits
Employee Mileage
Reimbursement $193 $0 $0 $0 $0 $0 $0
Salaries &
Benefits Payroll Tax $10,610 $18,281 $17,191 $17,879 $18,594 $19,338 $20,111 $20,916 Salaries &
Benefits
Grant Payroll
Allocation -$8,417 -$33,286 -$38,000 -$39,520 -$41,101 -$42,745 -$44,455 -$46,233 Insurance Crime, Cyber, &
Pollution Insurance $304 $319 $600 $624 $649 $675 $702 $730 Expense
Type Account Name 2022 2023 2024 2025 2026 2027 2028 2029 Insurance General Liability
Insurance $7,849 $9,756 $10,632 $11,057 $11,500 $11,960 $12,438 $12,935 Insurance Property &
Casualty Insurance $2,739 $2,470 $3,000 $3,120 $3,245 $3,375 $3,510 $3,650 Other
Depts
City Attorney –
Admin Tasks $0 $140 $500 $520 $541 $562 $585 $608
Other
Depts
City Engineer –
Admin Tasks $24,556 $4,086 $3,500 $3,640 $3,786 $3,937 $4,095 $4,258 Special
Services
Engineer Special
Projects $39,796 $2,132 $5,000 $5,200 $5,408 $5,624 $5,849 $6,083 Other
Depts
City Planner –
Admin Tasks $4,506 $1,396 $5,000 $5,200 $5,408 $5,624 $5,849 $6,083 Special
Services Accountant $8,939 $10,006 $10,000 $10,400 $10,816 $11,249 $11,699 $12,167 Special
Services Auditor $7,516 $9,660 $10,000 $10,400 $10,816 $11,249 $11,699 $12,167 Misc Bad Debts $0 $0 $100 $104 $108 $112 $117 $122
Special
Services
Tech
Support/Financial
Advisor
$506 $1,755 $2,500 $2,600 $2,704 $2,812 $2,925 $3,042
O&M Utilities $16,704 $22,274 $23,000 $23,920 $24,877 $25,872 $26,907 $27,983 Misc Dues &
Memberships $845 $872 $950 $988 $1,028 $1,069 $1,111 $1,156 Misc Municipal Expense $3,429 $240 $250 $260 $270 $281 $292 $304 Misc Office Supplies &
Expense $3,208 $3,345 $5,000 $5,200 $5,408 $5,624 $5,849 $6,083 Misc Bank Charges $40 $212 $100 $104 $108 $112 $117 $122 Misc Training/Education $238 $1,083 $500 $520 $541 $562 $585 $608 Contracted
Services
Contracted
Services $302,088 $389,465 $60,000 $62,400$140,000
$64,896
$100,000
$67,492
$60,000
$70,192
$47,500
$72,999
$35,000
Misc Misc Expenses $643 $315 $0 $0 $0 $0 $0 $0
O&M Telephone $896 $7,886 $1,800 $1,872 $1,947 $2,025 $2,106 $2,190 Expense
Type Account Name 2022 2023 2024 2025 2026 2027 2028 2029 O&M Cable & Internet
Services $741 $743 $750 $780 $811 $844 $877 $912
O&M Licenses & Fees $3,639 $4,517 $5,000 $5,200 $5,408 $5,624 $5,849 $6,083 O&M Vehicle Fuel and
Oil $1,411 $2,671 $5,800 $6,032 $6,273 $6,524 $6,785 $7,057 O&M Vehicle Repairs $499 $2,007 $2,500 $2,600 $2,704 $2,812 $2,925 $3,042 O&M Building Repairs
and Maintenance $0 $65 $2,500 $2,600 $2,704 $2,812 $2,925 $3,042 O&M Security System $352 $351 $500 $520 $541 $562 $585 $608 O&M Materials, Supplies,
and Equipment $2,226 $3,159 $3,500 $3,640 $3,786 $3,937 $4,095 $4,258 O&M Equipment Repairs
& Maintenance $18,823 $15,553 $7,500 $7,800 $8,112 $8,436 $8,774 $9,125 O&M Water Lab Fees $5,300 $7,170 $7,500 $7,800 $8,112 $8,436 $8,774 $9,125 O&M Water Plant
Chemical $20,157 $8,975 $9,000 $9,360 $9,734 $10,124 $10,529 $10,950 O&M Water Line Hook
-
Ups $5,841 $0 $0 $0 $0 $0 $0 $0
O&M Water Line Repair $10,674 $15,256 $25,000 $26,000 $27,040 $28,122 $29,246 $30,416 O&M Water Plant Repair $0 $0 $3,000 $3,120 $3,245 $3,375 $3,510 $3,650 O&M
Reserve Capital Reserves $0 $0 $0 $0 $0 $0 $0 $0
Misc Street Light $24 $0 $0 $0 $0 $0 $0 $0
Misc Match Expense $13
Sub-Total Annual Expenses $651,973 $790,956 $459,756 $478,146 $555,746 $497,272 $532,376$517,162 $509,671$537,849 $515,157$559,363 $521,364 Operating
Reserve
Operating Reserve
Funding $0 $0 $0 $5,977 $5,977 $5,977 $5,977 $5,977
Debt
Reserve
Emergency
Reserve Funding $0 $0 $0 $1,000 $1,000 $1,000 $1,000 $1,000 Debt
Reserve
Debt Reserve
Funding $0 $0 $0 $0 $0 $0 $0 $0
Expense
Type Account Name 2022 2023 2024 2025 2026 2027 2028 2029 Capital
Reserves
Replacement of
Existing Capital
Assets
$0 $0 $0 $152,264 $137,185 $131,326 $128,420 $127,359
Capital
Reserves
Replacement of
Funded Project
Assets
$0 $0 $0 $0 $0 $0 $0 $0
Capital
Reserves
Reserves for
Additional Capital
Assets
$0 $0 $0 $0 $0 $0 $0 $0
Debt
Service
Charge
Debt Service $0 $0 $0 $0 $0 $0 $0 $0
Sub-Total Reserve Funding $0 $0 $0 $159,241 $144,162 $138,303 $135,397 $134,335 Total Expenses $651,973 $790,956 $459,756 $637,387 $714,987 $641,434 $676,538$655,465 $647,973$673,246 $650,554$693,698 $655,699 3a) Flat Base Rate with Uniform Usage Charge – Initial Rate Study Budget Rates
Standard Rates
2025 2026 2027 2028 2029
Inside City Limits 63.60 69.96 76.96 84.65 93.12
Outside City Limits 63.60 69.96 76.96 84.65 93.12
Rate per 100 CF 5.85 6.44 7.08 7.79 8.56
Affordability
FYE 2025 FYE 2026 FYE 2027 FYE 2028 FYE 2029
Inside City Limits 1.42% 1.56% 1.72% 1.90% 2.10%
Outside City Limits 1.42% 1.56% 1.72% 1.90% 2.10%
Results on Water Fund
2025 2026 2027 2028 2029 5 Years
TOTAL EXPENSES $643,363 $647,410 $661,442 $679,223 $699,675 $3,331,113 TOTAL REVENUE $670,439 $508,895 $526,338 $548,180 $574,878 $2,828,731 NET LOSS OR GAIN (Short/Over to Reserves) $27,076 -$138,515 -$135,104 -$131,042 -$124,797 -$502,383 NET CASH FLOW (Contribution to Reserves) $192,294 $11,624 $9,176 $10,331 $15,515 $238,939 3b) Flat Base Rate with Uniform Usage Charge – Revised Budget Suggested by Staff 6/3/2024 Rates
Standard Rates
2025 2026 2027 2028 2029
Inside City Limits 66.20 72.82 80.10 88.11 96.92
Outside City Limits 66.20 72.82 80.10 88.11 96.92
Rate per 100 CF 5.85 6.44 7.08 7.79 8.56
Affordability
FYE 2025 FYE 2026 FYE 2027 FYE 2028 FYE 2029
Inside City Limits 1.46% 1.61% 1.77% 1.96% 2.16%
Outside City Limits 1.46% 1.61% 1.77% 1.96% 2.16%
Results on Water Fund
2025 2026 2027 2028 2029 5 Years
TOTAL EXPENSES $722,903 $684,454 $655,890 $658,471 $663,616 $3,385,335 TOTAL REVENUE $680,590 $520,061 $538,621 $561,691 $589,740 $2,890,703 NET LOSS OR GAIN (Short/Over to Reserves) -$42,313 -$164,393 -$117,270 -$96,780 -$73,876 -$494,632 NET CASH FLOW (Contribution to Reserves) $124,845 -$12,314 $28,950 $46,534 $68,376 $256,390 DISCUSSION AGENDA ITEM 3

SUPPORTING DOCUMENTATION ATTACHED

The FY2025 Budget is in the final stages of preparation, and several documents will be added to the packet periodically prior to the meeting. Due to the nature and complexity of the Water Fund at this time, careful consideration is being given to ensure the Council has complete and accurate information on June 11 for adoption, as there will not be a second meeting held in June due to the City Manager’s schedule.

Council will be alerted as documents are uploaded to enrich public discussion and participation. 1 DISCUSSION/ACTION AGENDA
Date: Tuesday, June 11, 2025
Item: Discussion/Decision regarding Resolution 2024-11; Adopting the FY2025 City Budget Background: Two meetings were held in May to help carve a path to a final draft budget proposal on June

11. On May 14 staff built on the January mid-year review by first reviewing the tools used to develop the budget structure and monitor fund performance throughout the year. The second part of the discussion peeled back a layer and focused on the current year priorities, identified achievements, and graded the overall health of the General Fund and Special Revenue Funds. The takeaway from the May 14 meeting was how the Water Fund instability was rippling through the General Fund and making forecasting a challenge.

At the second meeting on May 28th staff presented detailed information on the General Fund reserves and how they are assigned, committed, or unrestricted. More importantly, staff emphasized how the General Fund reserve could play a critical role in stabilizing the Water Fund as the Capital Reserve fund was depleted over a two-and-a-half-year period to cover very high Operating & Maintenance costs incurred by hiring an outside engineering firm to run the Plant.

Also at that that meeting, staff shared the current staffing plan and the financial statements for FYE June 30, 2023, and through December 31, 2023. The statements were reconciled by past City Auditor Ralph Marcello in the absence of a contract with a new CPA to conduct Audits for the City. The City Council tasked the City Manager to prioritize this task. The Council also provided the following input to staff for inclusion in the final budget:
• Invest in maintenance and upkeep of Town Hall, and recreation assets such as trails and parks. • CERT Program funding for ongoing trainings and program support ($3,500). • Establishment of a reserve fund committed to utility undergrounding. • Prioritize a strategy to recruit an in-house T3 Chief Water Plant Operator. • Prioritize developing a staffing plan and salary schedule, in accordance with the Employee Policy and Procedure Manual, that aligns staff responsibilities and wages with the needs of the City, encourages retention, and rewards advancement.

Along with maintaining and enhancing current service levels provided to the City, the current draft of the 2025 Budget aims to provide a continued focus on transitional stability for the Water Department. Staff emphasizes that this is a “working draft” that will need adjustments as the year progresses. There are a number of challenges the City faces this year, starting with finding a water rate solution that protects and rebuilds the financial integrity of the Water System, and ending with the .75% Sales and Use Tax that will go before the voters in November.

The proposed budget includes an accurate assessment of what’s to come this year, projecting conservative deficit spending in a healthy manner. For perspective, it is important to understand that the General Fund has been building over the last 5-years due to a combination of robust economic activity affecting the 95570 area (through tourism, increasing property values, and a resilient tax base).

Staff feels the proposed budget accurately reflects the desires of the community, based on priorities set by the Council. The draft includes revenue and expenditure budget worksheets for each of the fund categories; General Fund: Administrative, Public Works, Police, & Fire Restricted Funds: Water & Cemetery
Special Revenues: Gas Tax, Transportation (TDA), & COPS A recap of Fiscal Year ending June 30, 2023, along with projections for Fiscal Year ending June 30, 2024 were presented in summary formats for comparative purposes at prior meetings. 2 FUND DESCRIPTION & FORECASTS
GENERAL FUND: The City’s conservative approach to spending, coupled with steady revenues from the baseline economy and significant contributions from visitors has helped build the City’s reserves over time. Four primary expense funds (Administration, Police, Fire, and Public Works) are supported by discretionary revenue received through taxes and fees for service.

Revenues: Sales and Occupancy taxes are volatile revenue sources. They are strong when the economy is healthy, but easily disrupted by natural disasters such as wildfires, droughts, pandemics, or human-triggered disasters such as housing or market crashes. It is common for cities that are primarily funded by fragile revenue streams to maintain healthy reserves. Since 2005 Trinidad City leaders have prioritized fiscal stability and responsibility, and the $2.4 million General Fund reserve fund balance exemplifies that commitment.

Revenue sources are proportioned as follows:

Revenue priorities for FY2025 include:
• Provide detailed support an analysis of Sales Tax revenue leading up to the November election. • Update Building Department Fee Schedule.
• Update Cemetery Plot rates.
• Monitor reserves and cash-flow needs in a manner that maximizes interest earning potential. • Analyze and recognize fiscal impacts of the Trinidad Harbor Properties Fee-To-Trust status.

Reserves: The reserves provide short-term insurance to shield the City from sudden changes, to use as matching funds to leverage larger grant funding, provide cash-flow support during large-scale grant construction phases, and to stabilize the budget in an emergency. Several of the following situations are examples of how the City will use the reserves this year;
• Emergency Water Fund Budget Stabilization – Immediate transfer of $300,000 on July 01 to provide short-term Operation & Maintenance stability while the new water rates are being developed. • Maintain public buildings and important city assets such as trails and recreation infrastructure. • Provide salary incentives to encourage employee retention with increased responsibility. • Cover increasing costs due to State of Federal mandates and regulations. • Utilize for cash-flow needs during peak grant project outflow demand periods. • Develop a program committed to save for future underground utility projects.

FY2025 Revenue Projection: $923,732.

Operating Expenses: $959,556
Difference: ($36,824) Covered by reserve funds if needed. 3 EXPENSES
Administration (201): The budget for this category includes a significant portion of in-house and consultant staff that help run the City, and their expenses are based on educated assumptions as to what issues the City may face in the upcoming year. The City will begin recruiting a new manager in July, which will likely have an impact overall on the amount of time billed to the City by contracted staff during the orientation phase.

Expenses and priorities for the Administration fund include:
• Staff wages & benefits for 2.80 FTE employees with a 4% COLA determined by the City Manager. • City Attorney, Planner, Building Inspector, Accountant, Auditor, and Tech Support. • Utility costs for public buildings; Town Hall, Annex, and Library. • Office Supplies, Equipment, and Technology improvements to enhance audio quality of meetings. • Website, Municipal Code, and Recordkeeping Expenses.
• Community Group support from T.O.T. Allocation.

Public Safety (301 & COPS): Due to an adjustment made by the Humboldt County Sheriff’s Office (HCSO), the contract cost for FY2024 & FY2025 has been reduced to $67,500, which is a significant decrease from the prior years. The City of Blue Lake was forced to inquire about the SO’s rate calculation method last year after discovering the projected contract cost was unaffordable. Their inquiry led to a wholesale recalculation for both cities. As a result, COPS grant funding will cover the majority of Police, Animal Control, and Private Security expenses for the City of Trinidad in FY2025.

Fire (401): The Trinidad Volunteer Fire Department remains in-tact after the well-deserved retirement of Tom Marquette. Thanks to the goodwill and dedication of life-long community resident Shawn Worth, the department remains staffed and committed to providing Trinidad with emergency volunteer fire and first responder coverage.

The CERT program will also get a boost this year with a $3,500 budget for program training and expenses, tracked through the Fire Department budget.

It is important to note that the City’s investments in public safety benefit the community as a whole. The CERT program, for example, has initiated enhancements to the HAM Radio system that is vital to emergency personnel communications during an emergency. The City Council is committed to doing everything it can to enrich emergency preparedness programs that benefit the entire community.

Public Works (501): The Public Works Fund has been the recipient of significant offsets in employee labor costs over the past two years. Otherwise known as “grant payroll allocations” these offsets are a result of grants that have eligible amounts programmed in to cover staff time involved in executing the projects. In FY2025 there is an estimated $28,000 to supplement Public Works staff time, down from an estimated $95,000 in 2024. With a growing list of non-grant funded Public Works projects slated for FY2025, the result is a higher wage burden on the General Fund.

Expenses and priorities for the Public Works fund include; • Staff wages & benefits for 2.35 FTE employees with a 4% COLA determined by the City Manager. • Annual Stormwater Discharge Permit to the State Water Resources Control Board. • City Engineer expertise on general public works projects, representation on technical advisory committees, regional transportation discussions, and assistance with funding allocations distributed by State and Local agencies.
• Right-of-Way and ongoing trail maintenance.
• Vehicle fuel and maintenance.
• Public building and facility maintenance.
• $50,000 in seed money from reserves to establish an underground utility fund. 4 SPECIAL REVENUE – WATER FUND
The cost to operate the Trinidad Water Treatment Plant continues to rise. A simple way to understand why is to separate expenses in two categories, hard and soft costs, and evaluate the trends in each category. Hard costs have risen predictably, but soft costs have increased significantly.

Hard costs include general operating expenses such as energy costs to run the plant, in-house licensed personnel, treatment technology, filters, hardware, vehicle and machinery, treatment processes, etc.

Soft costs include technical and engineering staff time required to evaluate demand from a growing community, future planning, drought and watershed resiliency consulting, and transition back to in-house staff Plant operation.

At year-end June 30, 2024 the water system will have depleted its reserve and will rely on an injection of capital from the General Fund to operate until new rates are established to stabilize it. Nearly $1.1 million in Capital Improvement reserves have been used to cover operating expenses over the last four years. According to past audits, the fund balance decreased by the following amounts each year since 2019:
• 2024: -$ 270,000 est.
• 2023: -$ 525,222
• 2022: -$ 346,427
• 2021: -$ 235,228
• 2020: -$ 36,598
• 2019: -$ 40,971
The cost of operating a small water system, maintaining its efficiency, in a very desirable area to live, functioning to provide a vital resource to a community that has emphasized a desire to live “within its means” (or local watershed), will prove to be a challenge for the rate payers. The water system will rely on reserve funds to operate until the rates are adjusted to reflect the current cost of running and maintaining it.

A rate study was initiated in September 2023 with Rural Community Assistance Corporation (RCAC), and is expected to conclude with new rates implemented by September 01, 2024. The budget reflects revenues based on the new rate structure, and can be amended if the proposed rates are modified or do not materialize by September 01.

Water Fund expenses and priorities for FY2025 include:
• Budget alignment and staffing plan developed in conjunction with the 5-year rate study. • Staff wages & benefits for 3.0 FTE total employees with a 4% COLA determined by the City Manager. • Restrict spending to only projects vital delivering quality drinking water to customers and current grant projects in-progress until the fund is stabilized. Projects outside that scope should be brought to the Council for review and authorization on a case-by-case basis. • Develop and implement a recruitment strategy to hire an in-house T3 Chief Water Plant Operator. • Upon adoption of the budget on June 11, authorize the immediate part-time hire of a known licensed T2 Water Shift Operator applicant in accordance with the Employee Policy hiring procedures. • Consider preparing for an additional $300,000 loan from the General Fund to the Water Fund if needed and as described in the rate study. Details will be finalized, drafted in a Resolution, and brought to the Council for review and consideration when appropriate. 5 STAFFING PLAN AND WAGES: The FY2025 identifies 11 employees in the following categories:

Contract City Manager: .75 FTE (Full-Time Equivalent)
Permanent Employees:

City Clerk: 1.0 FTE Admin
Grant Director: .33 FTE Admin
Grant Administrator: 1.0 FTE Admin
Assistant Clerk: 1.0 FTE Admin
Admin. Support/Project Manager 1.0 FTE Admin
Public Works Supervisor: 1.0 FTE Public Works/Water
Public Works Maintenance: .50 FTE Public Works/Water
PW/Water Operator-In-Training 1.0 FTE Public Works/Water PW/Water Utility Shift Operator .50 FTE Public Works/Water Water Utility Shift Operator .50 FTE Water Department
As per direction from the City Manager, a 4% COLA adjustment has been factored into the FY2025 budget for the following positions; City Clerk, Grant Director, Assistant Clerk, Project Manager, and Water Utility Shift Operator.

The following positions have received wage adjustments due to a shift in responsibilities and or a wage restructuring: Grant Administrator, Public Works Supervisor.

The following positions are at a wage issued upon hiring, based on a defined salary structure; Public Works Maintenance, Water Operator-In-Training, and Water Utility Shift Operator.

FY2025 Staffing priorities include:
• City Manager recruitment.
• Develop and implement a recruitment strategy to hire an in-house T3 Chief Water Plant Operator. • Conduct annual evaluations and maintain accurate personnel files and training requirements. • Develop a staffing plan and salary schedule, in accordance with the Employee Policy and Procedure Manual, that evaluates staff responsibilities and wages with the needs of the City, encourages retention, and rewards advancement.
• Freeze hiring on unclassified positions until authorized by the Council with an approved job description, justification of the position, and a funding plan. 6 FY2025 BUDGET GOALS & SUMMARY

1. Utilize reserves established from prior fiscal years, if needed, to support staff transitions.

2. Evaluate and update charges for services to reflect the times (General & Special Funds).

3. Maintain current law enforcement coverage and improve vital government services.

4. Reclaim Water Plant Operations from licensed, interim consultants.

5. Update the Water Rate Structure to reflect the true costs of operating a small water system.

6. Maintain and invest in public buildings, parks, and property.

7. Support community groups that enrich the community for locals and visitors, as they emerge from pandemic hibernation.

8. Continue promoting and participating in an inclusive dialog with Tribal Governments.

9. Continue grant programs that will help the City satisfy several elements of the General Plan update.

FY2025 Budget recognizes a slight operating deficit, but also identifies several revenue sources that can be tapped to offset costs from the General Fund if needed to balance the budget as presented. If revenue sources exceed expectations, the operating budget will balance by year-end 2025. $300,000 from reserves will used to help stabilize the Water Fund during this pivotal rate-restructuring year, with an additional loan to be determined if necessary and developed in conjunction with the rate study.

Proposed action:

Field questions from Council, revise budget line items as necessary, and consider approving the FY2025 Budget by adopting the following resolutions;
a. Resolution 2024-11; Adopting the FY2025 Budget.
b. Resolution 2024-12; Authorizing a One-Time General Fund Transfer of $300,000 to the Water Fund for Emergency Budget Stabilization.
c. Resolution 2024-13; Recognizing Water Fund Reserve Status and Updating 2017 & 2020 Fiscal Reserve Policies to Align with Water Rate Update Targets through 2029. 2024-2025 General Fund Summary - Operating Revenue vs. Expenses REVENUE Budget Actual
General Fund Revenue Projection: $ 866,700 $ - *CIRA grants available as needed Cemetery Plot Purchases $ 30,000 $ -
Humboldt Sanitation Franchise Fees $ 12,500 $ -
TDA Transfer-In for TPW Labor $ 14,532 $ - *Reserve funds available as needed Total Revenue $ 923,732 $ -

EXPENSES
General Fund Admin $ 577,843 $ -
Public Works $ 282,323 $ -
Fire $ 36,850 $ - *Transition fund place-holder included Police $ 27,291 $ - *Private security option included
Cemetery $ 22,748 $ -
Waste Management $ 12,500 $ -
Total Expenses $ 959,556 $ -
Balance $ (35,824) $ - *Reserve funds dedicated to cover this Highlights:

General Fund Funds a significant portion of the following positions:

City Manager, City Clerk, Project Manager, Asst. Clerk & Consultants.

Provides staffing to meet increased regulations and higher government mandates.

Legal support to address ongoing litigation and consulting challenges.

General service level increases with full-time staff.

Continued support of Library, Museum, Land Trust
Continued progress on the General Plan Update
Continued commitment to optimize fees for services to sustain.

Includes 4% pay increase determined by the City Manager.

Public Safety Contract renewal with HCSO for full-time 24/7 coverage Budget includes 1040 hours of funding for private security Emphasis on enforcement of current laws and increased public safety challenges.

Public Safety paid entirely with COPS Funding (HCSO Coverage/Animal Control/PCS) CERT $3,500 included for program expenses.

Public Works Includes (1) FT Public Works Supervisor, and (2) maintenance workers Provides support to HSIP and other grant funded construction projects underway Provides for City Engineer to oversee regional funding sources. $10,000 set aside for Trail Maintenance projects per Trails Comm.

Pays for ongoing, routine trail maintenance and supplies.

Pays for street lighting, routine building maintenance, and energy costs. $14,000 committed for Town Hall improvements
Reserve funds committed for larger-scale Town Hall improvements.

Includes reserve funding set-aside for future underground utility projects.

Water Fund Anticipates transition from Contractor to City control Revenue assumes new rate proposal accepted and implemented by Sept.

Includes (1) Chief Operator, (2) Part-time Shift Operators, and (1) OIT's Luffenholtz Creek Flow monitoring
Technical Support to the Water Advisory Committee
$25,000 allocated for priority valve replacements and/or distribution line breaks Freeze in spending for projects that are not vital, or grant funded projects in progress.

Streets/Roads Special Revenue Funds (Gas Tax, TDA, RMRA) used as needed.

No special projects budgeted at this time, but funds are available.

TDA Funds in reserve can be transferred to General Fund to offset TPW labor.

Reserve Funding Town Hall Exterior Wash and Trim Paint, and deck repair.

Requiring council approval at a later date Town Hall Window Replacement Project - up to $57,000 paid with reserve funds Grant Projects
Fund Grant Award Grant
215 $ 200,000 LCP Update Grant 3 Coastal Commission
216 $ 20,000 CalRecycle SB1383 Assistance Grant 1
218 $ 75,000 CalRecycle SB1383 Assistance Grant 2
532 $ 799,600 HSIP Street Improvements
533 $ 177,000 OGALS Per Capita
534 $ 272,000 STIP Trinity Road Rehab
535 $ 800,000 STIP Patricks Point & Scenic Drive
606 $ 5,079,090 SCDRP Tank & Pipeline
607 $ 2,000,000 MBDRP Intertie (with Westhaven CSD)
Rate Adjustments/Optimization 2% Transient Occupancy Tax Increase (from 10% to 12%) Water Rate Anaylsis
Building Permit Fee Schedule Update (in-progress, July 2025) Cemetery Plots; Rate Analysis/Adjustment (in-progress, July 2025) ...to help fund and secure future northern expansion.

Planning Admin Fee; 5-10% for in-house Staff time cost recovery Bench Policy Implementation; (30) benches at $1k each
Big Picture / Future Planning
Water Source Alternatives
Annexation Discussion
City of Trinidad Resolution 2024-11 Page 1 of 1
TRINIDAD CITY HALL Cheryl Kelly, Mayor
P.O. Box 390 Gabriel Adams, City Clerk
409 Trinity Street
Trinidad, CA 95570
(707) 677-0223
RESOLUTION 2024-11
ADOPTING THE FY 2025 BUDGET FOR THE CITY OF TRINIDAD
WHEREAS, the City of Trinidad is required to prepare and adopt a balanced budget every year by July 1st for the following Fiscal Year; and
WHEREAS, the City Staff has prepared a Draft Budget for FY2025; and WHEREAS, a Proposed Budget, which takes into consideration public comments, has been completed and is ready for City Council for consideration and adoption.

NOW, THEREFORE LET IT BE RESOLVED that the Trinidad City Council does hereby adopt the proposed FY2024 Budget; and
NOW, THEREFORE BE IT FURTHER RESOLVED that the Trinidad City Council does hereby instruct its staff to return to the Council periodically during the year with proposed budget amendments which may become necessary to address changing financial conditions.

PASSED AND ADOPTED BY THE TRINIDAD CITY COUNCIL of Humboldt County of the State of California this 11th day of June, 2024.

I, the undersigned, hereby certify that the foregoing Resolution was duly adopted by the Trinidad City Council by the following vote:

Ayes:

Noes:

Absent:

Abstain:

Attest:
________________________ _________________________
Gabriel Adams Cheryl Kelly
Trinidad City Clerk Mayor
City of Trinidad Resolution 2024-12 Page 1 of 2
TRINIDAD CITY HALL Cheryl Kelly, Mayor
P.O. Box 390 Gabriel Adams, City Clerk
409 Trinity Street
Trinidad, CA 95570
(707) 677-0223
RESOLUTION 2024-12
AUTHORIZING A ONE-TIME $300,000 TRANSFER FROM THE GENERAL FUND

UNRESTRICTED CAPITAL IMPROVEMENT & SPECIAL PROJECT RESERVE TO THE WATER

FUND FOR EMERGENCY BUDGET STABILIZATION
WHEREAS, the City’s General Fund reserve has been established by the Council to facilitate replacement of aging buildings and equipment, pay for services necessary to maintain a safe and accessible community, fund programs that reflect the citizens values, protect the property they invest in, and shield the City’s operations from the impacts of sudden misfortune; and
WHEREAS, the Trinidad Drinking Water System based on Luffenholtz Creek has been in operation since 1970 and has undergone many improvements to enhance the quality and reliability of water to 325 customer accounts, and has withstood droughts, storms, and periodic financial stresses; and WHEREAS, public drinking water systems are regulated by the State Water Resources Control Board, required to develop fees for service that ensure the long-term financial well-being of the system, and maintain certified operations staff that meet specific criteria based on the water source and treatment system components; and
WHEREAS, due to social and economic impacts of the COVID-19 era, the Trinidad Water Department suffered a loss of over 30-years of institutional knowledge with the resignation of its only T3 certified operator in October 2021, and after an unsuccessful recruitment process to find a replacement, the City was forced to hire an outside professional water engineering consultant to ensure safe and reliable water continued to serve the needs of all its customers; and
WHEREAS, the significant cost of hiring State licensed and certified outside consultants to operate the Water Plant for a prolonged period has depleted the nearly $1.04 million Capital Improvement Reserve fund to cover Operating and Maintenance expenses; and
WHEREAS, while the City is in the final stages of proposing and implementing new water rates that reflect the true current costs of operating a small water system, based on high wage and cost inflation in the post-COVID economic era, the system must receive emergency funding until such time the rates are able to stabilize the budget; and
WHEREAS, the City’s General Fund is a viable discretionary revenue resource that can be utilized for a wide variety of purposes by authority of the City Council, including emergency budget stabilization, and the Council finds it necessary to throw a financial lifeline to the Trinidad Water Fund to ensure continued quality and reliability of the drinking water system, and the health and well-being of all its customers; and NOW, THEREFORE LET IT BE RESOLVED that the Trinidad City Council authorizes a one-time transfer of $300,000 from the General Fund Reserve to the Water Fund for emergency Operation and Maintenance budget stabilization.

NOW, THEREFORE BE IT FURTHER RESOLVED that the Trinidad City Council does hereby instruct its staff to restrict Water Fund spending to expenses directly related to treating and distributing drinking water to its customers, and current grant projects underway. All other expenses shall be reviewed, prioritized, authorized by the Council until such time new rates are established and the Water Fund is considered stabilized.

PASSED AND ADOPTED BY THE TRINIDAD CITY COUNCIL of Humboldt County of the State of California this 11th day of June, 2024.

City of Trinidad Resolution 2024-12 Page 2 of 2
I, the undersigned, hereby certify that the foregoing Resolution was duly adopted by the Trinidad City Council by the following vote:

Ayes:

Noes:

Absent:

Abstain:

Attest:
________________________ _________________________
Gabriel Adams Cheryl Kelly
Trinidad City Clerk Mayor
City of Trinidad Resolution 2024-13 Page 1 of 1
TRINIDAD CITY HALL Cheryl Kelly, Mayor
P.O. Box 390 Gabriel Adams, City Clerk
409 Trinity Street
Trinidad, CA 95570
(707) 677-0223
RESOLUTION 2024-13
RECOGNIZING THE WATER FUND RESERVE STATUS AND UPDATING 2017 & 2020 FISCAL RESERVE POLICIES TO ALIGN WITH WATER RATE UPDATE TARGETS THROUGH 2029 WHEREAS, City Council Resolution 2017-10 Established a Fiscal Reserve Policy to direct the establishment, maintenance, and use of Reserve funds for the fiscal health of the City of Trinidad, setting targeted percentages of the General Fund current year operating expenditures for the following categories:

Emergency Reserve (75%), Budget Stabilization (75%), Capital and Special Project Reserves (50% minimum); and
WHEREAS, Resolution 2017-10 also set the Water Fund Reserve target at a minimum of 50% of the current year Water Fund operating expenditures, to be managed in coordination with the City’s current Capital Improvement Plan to provide for the long-term maintenance and replacement of the Water Plant and Water Distribution system; and
WHEREAS, the Fiscal Reserve Policy directs that the Council shall review and reset Reserve Fund balances periodically based on the current budget and available financial resources. Resolution 2020-15 represents the last time a target was set, surplus resources were identified, and at that time $1,044,367 was committed to Capital Improvement Reserve, and the minimum operating reserve target was set at $183,452, based on FY2019 Water Fund budgeted expenditures; and
WHEREAS, Resolution 2024-12 recognizes that the Water Fund reserve has been depleted and $300,000 in emergency resources from the General Fund will be authorized by the Council and transferred to the Water Fund to stabilize system operations until such time new rates are established that equalize outflows; and NOW, THEREFORE LET IT BE RESOLVED, the City Council recognizes that until such time the Water Operation & Maintenance budget is stabilized, meeting reserve targets set by the Fiscal Reserve Policy is not feasible; and
NOW, THEREFORE BE IT FURTHER RESOLVED that in the interim, the City Council will defer to the reserve targets set forth in the five (5) year water rate plan being developed, and instructs its staff to return periodically throughout the year with updates towards achieving said targets set by the new rates upon adoption.

PASSED AND ADOPTED BY THE TRINIDAD CITY COUNCIL of Humboldt County of the State of California this 11th day of June, 2024.

I, the undersigned, hereby certify that the foregoing Resolution was duly adopted by the Trinidad City Council by the following vote:

Ayes:

Noes:

Absent:

Abstain:

Attest:
________________________ _________________________
Gabriel Adams Cheryl Kelly
Trinidad City Clerk Mayor
FY 2024
Budget
Actual Thru
05/15/2024
FY 2025
Budget
201 REVENUES Notes
41010 Property Taxes - Secured $ 100,000 $ 61,544 $ 126,000 Assume 65% first installment 41020 Property Tax - Unsecured $ 3,800 $ 3,898 $ 5,375
41040 Property Tax - Prior Unsecured $ 25 $ - $ 50
41050 Proerty Tax - Current suppl $ 1,300 $ 279 $ 1,300 41060 Property Tax - prior Supplemental $ 200 $ - $ 350 41070 Property Tax - Fines $ 500 $ 40 $ 50
41071 Motor Vehicles Fines $ - $ - $ -
Interest Revenue $ 300 $ - $ 500
41110 Property Tax Exemption $ 1,300 $ 181 $ 1,000
41130 Public Safety 1/2% sales tax $ 1,900 $ - $ 1,200
41140 Documentary Real Property Tax $ 4,500 $ 1,961 $ 4,500 Recorder Fees 41190 Property Tax Administration $ - $ - $ (3,200)
41200 LAFCO $ - $ (689) $ (1,200)
41220 In Lieu VLF $ 28,500 $ 19,822 $ 21,500
42000 Sales Taxes $ 350,000 $ 228,437 $ 350,000 No increase forecasted. 43000 Transient Occupancy Tax $ 150,000 $ 216,597 $ 215,000 Based on 12% tax rate 46000 Grant Income $ 10,000 $ 7,467 $ 10,000 CIRA risk reduction funding available 46100 Measure Z Grant Income $ - $ - $ - No measure Z funding expected in 2025 47310 Vehicle License Fee Collection $ 300 $ 380 $ 300
53010 Copy Machine Fees $ 50 $ - $ 50
53020 Interest Received $ 15,000 $ 53,500 $ 35,000 Interest allocated to funds based on balances 53090 Other Miscellaneous Income $ 9,000 $ 3,340 $ 9,000 $5k Misc, $4k Parsac Dividend Disbursement 54020 Planner Application Processing $ 20,000 $ 23,862 $ 20,000 8 projects (avg. $2,500 permit) 54050 Building Inspector App. Processing $ 15,000 $ 11,372 $ 20,000 Applicant generated building permits 54100 Animal License $ 300 $ 190 $ 300
54150 Business License $ 8,000 $ 7,866 $ 8,000
54170 STR Licenses $ 9,600 $ 9,000 $ 9,600 STR Licences (32 x $300) 54300 Encroachment Permits $ 400 $ - $ 400
56150 Franchise Fees $ - $ - $ - See IWM Fund for HumSan Franchise Fee 56400 Rental Income - Verizon $ - $ 13,500 $ - Cell site decommissioned in 2022. 56500 Rental Income - Harbor $ 5,125 $ - $ 5,125 Assume $5,000 + 2.5% 56550 Rental Income - PG&E $ 13,500 $ 12,766 $ 13,500 Annual payment 56650 Rental Income - Optimum $ 7,000 $ 4,274 $ 7,000 Quarterly payments 56700 Rental Income - Town Hall $ 6,000 $ 7,000 $ 6,000 59999 Interdepartmental Transfer $ - $ - $ -
TOTAL REVENUES $ 761,600 $ 686,587 $ 866,700
Projected
Flagged
Current & Uncertain

CITY OF TRINIDAD
FY 2024-2025 BUDGET
General Fund Revenue
FINAL DRAFT - JUNE 11, 2024
FY 2024 Budget
Actual Thru
05/15/2024
FY 2025
Budget
201 EXPENDITURES
linked
60000 Interdepartmental Transfers $ - $ - $ -
60900 Honorariums $ 3,000.00 $ 2,550 $ 3,000 Councilmember Stipend; $50 x 5 x 12 61000 Employee Wages $ 148,820.00 $ 127,325 $ 194,317 see apportionment worksheet 61470 Fringe Benefits $ 2,160.00 $ 8,965 $ 3,120 CM housing allowance/Employee Medical in-lieu payment 65100 Deferred Retirement $ 17,858.00 $ 13,551 $ 21,416 City Contribution to Employee 457 Deferred Comp Plan 65200 Medical Insurance & Expense $ 24,504.00 $ 20,976 $ 27,942 see Payroll Apportionment worksheet 65250 Health Insurance Deductible Benefit $ 1,015.00 $ 524 $ 539 RHS Prepaid Card ($500 per employee/year + program admin fees) 65300 Worker's Compensation $ 4,947.00 $ 1,417 $ 5,830 Based on prior year wages, see payroll allocation, distributed by fund 65500 Employee Mileage Reimbursement $ 750.00 $ 1,254 $ 1,400 Use of personal vehicles for City related errands 65600 Payroll Tax $ 12,751.00 $ 12,125 $ 16,504
65800 Grant Payroll Allocation $ (26,000.00) $ (2,912) $ (38,000) As per Grant Director - See note 68090 Crime, Cyber, & Pollution Insurance $ 1,115.00 $ 1,121 $ 1,256 65% 201, 35% 601 68200 General Liability Insurance $ 20,800.00 $ 23,501 $ 29,650 65% 201, 35% 601 68300 Property & Casualty Insurance $ 6,000.00 $ 8,008 $ 9,570 65% 201, 35% 601 71110 Attorney - Administrative Tasks $ 40,000.00 $ 33,608 $ 40,000 Mitchell Law Firm 71130 Attorney - Litigation $ 10,000.00 $ 19,093 $ 20,000 Supplemental legal services for HR consulting or conflict-related recusals 71210 City Engineer - Administration $ - $ - $ - See Public Works 501 / Water 601 71310 City Planner - Administration $ 80,000.00 $ 105,833 $ 90,000 See Planning Expense Detail; GPU, City Generated, Applications City Planner - Enforcement $ - $ - $ - Related expenses will be tracked here for reference. 71410 Building Inspector -Admin Tasks $ 25,000.00 $ 20,198 $ 25,000 Building Permit Processing, majority offset by application fees 71430 Building Inspector - Enforcement $ - $ - $ - Related expenses will be tracked here for reference. 71510 Accountant - Admin Tasks $ 17,000.00 $ 17,736 $ 18,000 65% 201, 35% 601 71620 Auditor - Financial Reports $ 17,500.00 $ 12,450 $ 22,750 65% 201, 35% 601, + SCO Street Report 72000 TOT Allocation $ 15,000.00 $ 17,500 $ 21,600 Council discretion - as per Chamber, Museum, Library agreement 74110 Grant Expense $ 3,800.00 $ 5,300 $ 3,800 GrantVantage License Fee 75110 Tech Support $ 6,000.00 $ 12,293 $ 9,000 Webmaster (Civic Plus annual fee), Sound Guy, IT Support 75160 Library & Local Contributions $ 2,000.00 $ 500 $ 2,000 Land Trust Lease $500, Library Staffing Support $1500 75170 Rent $ 9,000.00 $ 9,000 $ 9,000 50% of lease on 463 Trinity, split with 301 Police, $1500/month. 75180 Utilities $ 15,000.00 $ 11,453 $ 15,000 Power, Water, Gas; Town Hall, Library, CM Office 75190 Dues & Memberships $ 1,500.00 $ 999 $ 1,500 League of CA, Conference fees as per CM agreement 75200 Municipal Expense $ 3,500.00 $ 1,099 $ 3,500 Muni Code Updates, Code Hosting, Legal Notices 75220 Office Supplies & Expense $ 5,000.00 $ 9,767 $ 5,000 % Shared with 601 75240 Bank Charges $ 100.00 $ 171 $ 100 NSF Checks - Recoverable fee 75280 Training/Education $ 200.00 $ 449 $ 200
75300 Contracted Services $ 500.00 $ 2,998 $ 500 Deckhard Technologies - STR Analysis Software 75990 Miscellaneous Expense $500 $ 1,142 $ 500 Mck Press Subscribe $70/2-yr 76110 Telephone & Communications $6,000 $ 6,498 $ 6,750 AT&T Land Lines Town Hall, Verizon Cell Bill 76130 Cable and Internet Services $3,000 $ 2,484 $ 3,000 Suddenlink ($200/mo.) 76150 Travel $3,000 $ 4,199 $ 3,000 CM Travel To League of CA conference & CM Conference per contract 78170 Security System $500 $ 597 $ 600 Advanced Security Monitoring - Town Hall, CM Office 78190 Materials, Supplies & Equipment $500 $ - $ 500 Town Hall supplies - Linens, Towels, Cleaning Supplies, TOTAL EXPENSES $ 482,320.00 $ 513,772 $ 577,843

CITY OF TRINIDAD
FY 2024-2025 BUDGET
General Fund 201- Adminstration
FINAL DRAFT - JUNE 11, 2024
FY 2024
Budget
Actual Thru
05/15/2024
FY 2025
Budget
301 EXPENDITURES
61000 Employee Wages $ 10,425 $ 8,882 $ 11,146 Per payroll apportionment 61470 Fringe Benefits $ 480 $ 727 $ 600 CM housing allowance 65100 Deferred Retirement $ 1,251 $ 1,141 $ 1,337
65200 Medical Insurance & Expense $ 319 $ - $ 319
65250 Health Insurance Deductible Benefit $ - $ - $ -
65300 Worker's Comp Insurance $ 347 $ 241 $ 334
65600 Payroll Tax $ 893 $ 815 $ 955
75170 Rent $ 9,000 $ 7,500 $ 9,000 50% of lease on 463 Trinity ($1,500/mo) 75180 Utilities $ 2,750 $ 2,949 $ 3,000 Water, Propane (heat) 75220 Office Supplies & Expense $ - $ - $ - See 201 75220 75300 Contracted Services $ 117,000 $ 46,800 $ - Half time private security plus cost over COPS. 75350 Animal Control $ 6,800 $ 1,661 $ - To be paid with COPS 76110 Telephone & Communications $ - $ - $ - Communications covered by General Fund Admin 76130 Cable & Internet $ - $ 1,063 $ - Included in 201
78170 Security System $ 600 $ 318 $ 600 Advanced Security Quarterly Monitoring 85000 Capital Outlay $ - $ - $ -
TOTAL EXPENSES $ 149,865 $ 72,097 $ 27,291
Notes COPS grant covering all public safety services in 2024-2025.

FINAL DRAFT - JUNE 11, 2024

CITY OF TRINIDAD
FY 2024-2025 BUDGET
General Fund 301- Police
FY 2024
Budget
Actual Thru
05/15/2024
FY 2025
Budget Budget Assumptions
401 EXPENDITURES
60900 Honorariums $ 2,400 $ 1,800 $ 6,600 $500 per month for Chief, $50 Asst. Chief 75180 Utilities $ 1,150 $ 155 $ 1,150 PG&E ($650) and Sequoia Gas ($500) 75190 Dues & Membership $ 350 $ 136 $ 350 Fire Chief's Association, HMRA Dues 75280 Training/Education $ 500 $ - $ 3,500 CERT $3k, and Fire First Responder $500 75300 Contracted Services $ 35,000 $ - $ 10,000 CSA 4 Contribution (if approved). 76110 Telephone $ 1,300 $ 1,529 $ 1,600 Fire Cell Phones and Training Tablet - Verizon 76140 Dispatch $ 1,800 $ - $ 1,800 Billed Biannually - Includes 2019-2023 78140 Vehicle Fuel and Oil $ 350 $ 364 $ 350
78150 Vehicle Repairs & Maintenance $ 2,500 $ - $ 2,500 78160 Building Repairs & Maintenance $ 3,000 $ 1,576 $ 3,000 Generator Maintenance ($500) + Gutters 78190 Materials, Supplies & Equipment $ 5,000 $ 2,747 $ 5,000 $5k Misc. 78200 Equipment Repairs & Maintenance $ 1,000 $ 561 $ 1,000 Air tank testing, Fire Extinguishers, misc. 90000 Capital Reserves $ - $ - $ - Transfer to reserve for future capital TOTAL EXPENSES $ 54,350 $ 8,868 $ 36,850
Notes: Prior Council action committed unspent funds to the Fire Department Reserve, an action that takes place each year during annual audit.

DRAFT - JUNE 11, 2024
FY 2024-2025 BUDGET

CITY OF TRINIDAD
General Fund 401 - Fire Department
FY 2024
Budget
Actual Thru
05/15/2024
FY 2025
Budget Budget Assumptions
501 EXPENDITURES
61000 Employee Gross Wages $ 134,860 $ 125,717 $ 134,706 see payroll apportionment worksheet 61250 Employee Overtime $ 500 $ - $ 500
61470 Fringe - Housing $ 240 $ 484 $ 300
65100 Deferred Retirement $ 12,289 $ 9,242 $ 12,149
65200 Medical Insurance & Benefits $ 26,866 $ 19,787 $ 23,025 65252 Health Insurance Deductible Benefit $ 1,330 $ 1,235 $ 1,169 65300 Worker's Comp Insurance $ 4,483 $ 3,969 $ 4,041
65500 Employee Mileage Reimbursement $ 100 $ - $ 100 In case of vehicle breakdown or repairs 65600 Payroll Tax $ 11,257 $ 9,878 $ 11,234
65800 Grant Payroll Allocation $ (95,000) $ (65,662) $ (28,000) As per Grant Director 71210 City Engineer -Admin $ 15,000 $ 27,627 $ 15,000 TAC Meeting $400 x 12, and Non-Grant Project Consulting 71250 City Engineer - Project Fees $ - $ - $ -
71310 City Planner - Special Projects $ - $ - $ -
75180 Utilities $ - $ - $ -
75200 Municipal Expense $ 3,600 $ 3,535 $ 3,600 Stormwater Discharge Permit SWRCB ($3535) + Job Ads 75300 Contracted Services $ 5,000 $ 26,706 $ 5,000 $5k Swap or CCC's if necessary. 75370 Uniforms/personal equipment $ 1,000 $ 2,017 $ 1,500 Safety and Uniform Expenses, Reimbursements 78100 Street Maintenance & Repair $ 5,000 $ 6,930 $ 5,000 Tree Trimming, Signs, Paint 78120 Street Lighting - Operations $ 5,000 $ 5,029 $ 5,000 PG&E Streetlight Utility Bills 78130 Trail & Park Maintenance $ 10,000 $ 7,573 $ 10,000 Trail Committee Prioirites as per annual report 78140 Vehicle Fuel & Oil $ 4,000 $ 5,924 $ 4,000
78150 Vehicle Repair & Maintenance $ 2,500 $ 3,379 $ 2,500 78160 Building Repairs & maintenance $ 14,000 $ 1,915 $ 14,000 Town Hall Windows, Painting, etc. + $500 Gen Service 78190 Materials, Supplies & Equipment $ 5,000 $ 10,260 $ 5,000 Mop Service, Cleaning Supplies, Fire Exting., Tools, etc. 78200 Equipment Repairs & Maintenance $ 2,500 $ 1,676 $ 2,500 90000 Transfer to Reserve $ - $ - $ 50,000 Reserve dedicated to seed Utility Underground Projects TOTAL EXPENSES $ 169,525 $ 207,221 $ 282,323

CITY OF TRINIDAD
FY 2024-2025 BUDGET
General Fund 501 - Public Works
FINAL DRAFT - JUNE 11, 2024
FY 2024
Budget
Actual Thru
05/15/2024
FY 2025
Budget Budget Assumptions
303 REVENUES
46000 Grant Income $ 150,000 $ 130,466 $ 150,000
TOTAL REVENUES $ 150,000 $ 150,000
303 EXPENDITURES
75300 Contracted Services (HCSO) $ 227,000 $ 67,500 $ 67,500 Sheriff Contract 75300 Contracted Services (HCSO) $ 6,000 $ 1,650 $ 6,266 Animal Control & Shelter Contracts 75300 Contracted Services (Pac Coast Sec) $ 40,000 $ 46,800 $ 56,160 Supplemental Law Enforcement TOTAL EXPENDITURES $ 273,000 $ 115,950 $ 129,926
$ 20,074 Amount transferred to COPS reerves
Note 1 (2022): The City began 2021-2022 with an expense budget of $244,000, expecting 1.5 full-time deputies. $155k COPS and the $89k emainder paid through GF Police, then backfilled with $75k Measure Z committed funds. HCSO could not provide staffing, so mid-year they amended the contract, lowered the price to $123k for FY2022, then increased it to $147k beginning July 01, 2022 to reflect inflation.

Note 2 (2023): No dedicated deputy included, but 24/7 coverage offered by HCSO in the current contract, paid in full through COPS funds, $146,450. Staff shortage expected through 2022. City researching interim private security options expected to cost approximately $35/hr.

Remaining excess COPS funds will be used first, then General Funds. Measure Z application period closed.

Note 3 (2024): No dedicated deputy included, but 24/7 coverage offered by HCSO in the current contract. City was notified of a substantial contract increase to $226,168 beginning July 01, 2023. Estimated $150k COPS Funds will be used first. $76k to be covered by GF.

Also including $40k as per Council decision to utilize Pacific Coast Security services to supplement law enforcement needs. ($40/hr x 1080), Special Revenue Fund 303 - COPS Grant

CITY OF TRINIDAD
FY2024-2025 BUDGET
FINAL DRAFT - JUNE 11, 2024
FY 2024
Budget
Actual Thru
05/15/2024
FY 2025
Budget Budget Assumptions
204 REVENUES
46000 Grant Income $ -
56150 Franchise Fees $ 11,000 $ 12,136 $ 12,500 Humboldt Sanitation Franchise Fee TOTAL REVENUES $ 12,500
204 EXPENDITURES
61000 Employee Gross Wages and Overtime $ - $ (89) $ -
65100 Deferred Retirement $ - $ (11) $ -
65200 Medical Insurance $ - $ - $ -
65250 Health Insurance Deductible Benefit $ - $ - $ -
65300 Worker's Compensation $ - $ 191 $ -
65600 Payroll Tax $ - $ (8) $ -
75130 Garbage $ - $ 46 $ - If needed for illegally dumped items 75220 Office Supplies & Expense $ - $ 326 $ - Print Advertisements 75300 Contracted Services $ - $ 1,510 $ - Used for SB1383 Share of HWMA 78190 Materials, Supplies & Equipment $ 1,800 $ 1,796 $ 1,800 Pet Waste Bags 85000 Capital Outlay $ -
TOTAL EXPENSES $ 1,800 $ 3,760 $ 1,800
Merged payroll expenses into the General Fund in 2023

CITY OF TRINIDAD
FY 2024-2025 BUDGET
Special Revenue Fund 204 - Integrated Waste Management
FINAL DRAFT - JUNE 11, 2024
FY 2024
Budget
Actual Thru
05/15/2024
FY 2025
Budget Budget Assumptions
701 REVENUES
53020 Interest Income $ 250 $ - $ -
58100 Cemetery Plot Sales $ 15,000 $ 33,175 $ 30,000 Based on 10 plot sales at proposed new rates. 58150 Cemetery Plot Refunds $ - $ -
TOTAL REVENUES $ 15,250 $ 33,175 $ 30,000
701 EXPENDITURES
61000 Employee Gross Wages and Overtime $ 11,627 $ 9,830 $ 12,092 65100 Deferred Retirement $ 1,395 $ 839 $ 1,451
65200 Medical Insurance & Expense $ 2,748 $ 2,083 $ 3,244 65250 Health Insurance Deductible Benefit $ 140 $ 65 $ 70 65300 Worker's Comp Insurance $ 386 $ 272 $ 363
65600 Payroll Tax $ 996 $ 850 $ 1,036
75180 Utilities $ 493 $ 452 $ 493 Water
75300 Contracted Services $ 3,000 $ 1,251 $ 3,000 Tree Service - Damaged & Hazardous Limbs 78170 Security System $ 500 $ 553 $ 500 Advanced Security - Monitoring Service 78190 Materials, Supplies & Equipment $ 500 $ 255 $ 500 TOTAL EXPENSES $ 21,785 $ 16,450 $ 22,748
Net Income $ (6,535) $ 16,725 $ 7,252

CITY OF TRINIDAD
FY 2024-2025 BUDGET
Enterprise Fund 701 - Cemetery
FINAL DRAFT - JUNE 11, 2024
FY 2024
Budget
Actual Thru
05/15/2024
FY 2025
Budget Budget Assumptions
601 REVENUES
53020 Interest Income $ 12,000 $ - $ 12,000 Conservative based on 2020-2021 int earnings 53090 Other Miscellaneous Income $ 1,000 $ 90 $ 1,000 Polymer sales; Blackflow prevention devices 57100 Water Sales $ 355,000 $ 250,860 $ 680,590 Based on a full year with new rates, but may only be Sept-June. 57200 Water Sales - Wholesale $ - $ - $ -
57300 New Water Hookups $ - $ - $ - If needed, will zero out with expense line 79130 below 57500 Penalties $ 10,000 $ 6,675 $ 10,000 penalties less adjustments (leaks, etc.) TOTAL REVENUES $ 378,000 $ 257,625 $ 703,590
601 EXPENSES
61000 Employee Wages $ 230,894 $ 173,766 $ 193,646 see apportionment worksheet for payroll details 61470 Fringe Benefits $ 1,920 $ 3,876 $ 1,980
65100 Deferred Retirement $ 14,915 $ 11,949 $ 15,150 Empower 457 Deferred Comp Plan 65200 Medical Insurance & Expense $ 24,507 $ 18,282 $ 28,502 Medical, Dental, Life 65252 Health Insurance Deductible Benefit $ 1,015 $ 785 $ 1,022 RHS Debit Card 65300 Worker's Compensation $ 7,675 $ 7,675 $ 5,809
65500 Employee Mileage Reimbursement $ - $ 193 $ -
65600 Payroll Tax $ 18,804 $ 14,644 $ 15,973
65800 Grant Payroll Allocation $ (38,000) $ (38,428) $ (50,000) DWR Water Storage & Pipeline Replacement Grant; DWR Emergency In 68090 Crime, Cyber, & Pollution Insurance $ 600 $ 603 $ 676 65% GF, 35% Water 68200 General Liability Insurance $ 10,632 $ 12,654 $ 15,966 65% GF; 35% Water 68300 Property & Casualty Inusrance $ 3,000 $ 4,312 $ 5,153 65% GF; 35% Water 71110 City Attorney - Administrative Tasks $ 500 $ 40 $ 500 Minimal 71210 City Engineer - Admin Tasks $ 3,500 $ 4,034 $ 3,500 General Water Consulting 71230 Engineer Special Projects $ 5,000 $ 7,190 $ 5,000 Rate Adjustment, Drought Consulting, Repair Support, etc. 71310 City Planner - Admin Tasks $ 5,000 $ 4,035 $ 5,000 Drought Consulting, Water Committee Support, etc. 71510 Accountant $ 9,000 $ 9,550 $ 10,000 65% GF; 35% Water 71620 Auditor $ 10,000 $ 5,250 $ 12,250 65% GF; 35% Water 72100 Bad Debts $ 100 $ - $ 100 NSF checks - (account balances recoverable) 75110 Tech Support $ - $ 780 $ 2,500 Cornerstone Computers - Kabe Miller, Website, Etc. 75180 Utilities $ 20,000 $ 20,561 $ 23,000 PG&E, Sequoia Gas, B&B Servicing 75190 Dues & Memberships $ 950 $ 901 $ 950 CRWA $572, USA $350 (FY2022-2023) 75200 Municipal Expense $ 250 $ 245 $ 250 Property Tax $200 75220 Office Supplies & Expense $ 5,000 $ 2,182 $ 3,500 Billing Postage, Blank Bills 75240 Bank Charges $ 100 $ 202 $ 100 NSF Check Fees (Recovered by customer payment) 75280 Training/Education $ 500 $ 1,368 $ 1,250 $250/for each Grade II Certification 75300 Contracted Services $ 261,000 $ 200,000 $ 140,000 HACH, McNeil, PWA, Coleman 76110 Telephone $ 1,800 $ 4,486 $ 1,872 AT&T Landline, Verizon 76130 Cable & Internet Service $ 750 $ 682 $ 780 Suddenlink Internet 76160 Licenses & Fees $ 5,000 $ 5,309 $ 5,200 SWRCB Fee $1950, Water Rights $800, DEH $500 (525.00) 78140 Vehicle Fuel and Oil $ 5,800 $ 4,880 $ 6,032 (1.5) vehicles dedicated to Water Service 78150 Vehicle Repairs $ 2,500 $ 2,366 $ 2,600 estimated for 1.5 vehicles 78160 Building Repairs and Maintenance $ 2,500 $ 1,441 $ 2,600 Generator Service ($750 + misc.) 78170 Security System $ 500 $ 418 $ 520 Advanced Security - Monitoring 78190 Materials, Supplies and Equipment $ 3,000 $ 15,123 $ 3,640 Misc Plumbing & Repairs 78200 Equipment Repairs & Maintenance $ 7,500 $ 14,156 $ 7,800 Tech Support for SCADA, Electrician, Whitson, etc. 79100 Water Lab Fees $ 6,500 $ 7,221 $ 7,800 North Coast Lab routine testing 79120 Water Plant Chemical $ 9,000 $ 9,290 $ 9,000 Chlorine/Polymer 79130 Water Line Hook-Ups $ - $ - $ - offset by revenue 79150 Water Line Repair $ 25,000 $ 27,305 $ 26,000 Valve Replacement 79160 Water Plant Repair $ 3,000 $ 9,334 $ 3,120
TOTAL OPERATING EXPENSES $ 669,712 $ 568,660 $ 518,740

CITY OF TRINIDAD
FY 2024-2025 BUDGET
Enterprise Fund 601- Water
DRAFT - JUNE 11, 2024
FY 2024
Budget
Actual Thru
05/15/2024
FY 2025
Budget Budget Assumptions
503 REVENUES
2023 UnAudited Fund Balance $ 36,819 Fund balance as of 2023 UnAudit $36,819 46000 Grant Income $ 15,000 $ 11,918 $ 15,000
46600 RSTP/SAFETY-LU $ 12,000 $ 12,000 $ 12,000 Allocation received 12/22/2023 TOTAL REVENUES $ 27,000 $ - $ 27,000
303 EXPENDITURES
Transfer Out - SR Fund 530 $ - $ - $ - Transfers will be done as needed.

TOTAL EXPENDITURES $ - $ - $ -
Notes: Anticipated fund balance at the end of FY 2024 ; $44,000 + $15,000* = $59,000 Restricted Fund Summary: As of June 30, 2023
6/30/24 Gas Tax, RMRA, RSTP TCRF: $56,147 RSTP $12,000
TDA $ 88,302 RMRA $7,147
Total $ 144,449 Gas Tax $37,000
TDA* $88,302
Possible Future Allocations: Total $144,449
2024 Scenic Patch Repair $ 25,000
2024 Regional Slurry $ 40,000 *TDA fund balance is high since transfers out in prior year 2024 Trinity Rehab/ Main St. $ 25,000 were not necessary to cover TPW labor since GF revenue $ 90,000 exceeded expenses.

Remaining unallocated balance $ 54,449
Special Revenue Fund 503 - Gas Tax

CITY OF TRINIDAD
FY 2024-2025 BUDGET
FINAL DRAFT - JUNE 11, 2024
FY 2024
Budget
Actual Thru
05/15/2024
FY 2025
Budget Budget Assumptions
504 REVENUES
2023 Audited Fund Balance $ 78,871 Fund balance as of 2023 Audit $78,871 46000 Grant Income $ 12,500 $ 17,323 $ 14,575 2024-2025 TDA Claim TOTAL REVENUES $ 12,500 $ - $ 14,575
503 EXPENDITURES
75250 HTA Annual Invoice $ 5,500 $ 5,529 $ 6,032
Transfer Out - GF/PW $ - $ - $ 8,500 Can be used Public Works Labor backfill TOTAL EXPENDITURES $ - $ - $ 14,532
Anticipated fund revenues at the end of FY 2024; $57,802 + 45,000 (prior year claims filed) = $102,802 Funds available to transfer General Fund for TPW Street Maintenance Labor.

Funds available for street-related expenses only.

Special Revenue Fund 504- Transportation Development Act TDA

CITY OF TRINIDAD
PROPOSED FY 2024-2025 BUDGET
FINAL DRAFT - JUNE 11, 2024
STAFF PAYROLL LIST - FY2025 61000
NAME FTE Hourly rate
Annual Gross
Salary
City Clerk 1.00 $ 35.42 $ 73,678.59
City Manager 0.75 $ 59.97 $ 84,552.00
Grant & Program Director 0.33 $ 62.40 $ 42,831.4
Program Manager 1.00 $ 25.87 $ 53,809.60
Assistant Clerk 1.00 $ 22.71 $ 47,236.80
Grant Admin Assistant 1.00 $ 29.98 $ 62,358.40
TPW Supervisor 1.00 $ 26.71 $ 55,556.80
TPW Maintenance (PT) 0.50 $ 19.00 $ 19,760.00
TPW Maintenance (PT) 0.00 $ - $ -
Water/TPW/Grants (TBD) 0.00 $ - $ -
TPW/Water Operator In Training 1.00 $ 25.00 $ 52,000.00 TPW/Water Utility SO (PT) 0.50 $ 25.00 $ 26,000.00
TPW/Water Utility SO 0.00 $ - $ -
Water Utility SO (PT) 0.50 $ 27.04 $ 28,121.60
TOTAL 8.58 $ 545,905.15
DISCUSSION AGENDA ITEM 4

SUPPORTING DOCUMENTATION ATTACHED

4. Discussion/Decision to Authorize Purchase of a 2016 Nissan Frontier through a Private Party Sale to Supplement the Public Works/Water Department Fleet.

AGENDA ITEM: Authorize Purchase of a 2016 Nissan
Frontier Truck through a Private Party Sale
Date: June 11, 2024
________________________________________________________________________ ANALYSIS:

The City’s Public Works Department needs another small truck. Staff has located a 2016 Nissan Frontier King Cab in very good condition with 104,493 vehicle miles. The Kelley Blue Book value for a private party sale ranges from$9,586 to $11,721. The private party is willing to sell the pickup truck to the City for $9,500.

In addition, after purchase the truck will likely need up to an estimated $1,000-1,500k for outfitting; box, emblems, tools, amber light, and 2-way radio system.

The cost for the truck and outfitting will be allocated to the General Fund.

ACTION:

Authorize the purchase of the 2016 Nissan Frontier Pickup Truck through a private party sale for the price of $9,500, and up to an additional $1,500 for outfitting the truck.

ATTACHMENT:

Summary of Kelley Blue Book Value for this vehicle, condition and mileage DISCUSSION AGENDA ITEM 5

SUPPORTING DOCUMENTATION ATTACHED

5. Discussion/Decision to Approve Contracts with Humboldt County Sheriff to Provide Animal Control and Shelter Services to the City of Trinidad.

AGENDA ITEM: Contracts with Humboldt County Sheriff to
Provide Animal Control and Shelter Services
Date: June 11, 2024
________________________________________________________________________ ANALYSIS:

The City of Trinidad negotiated with the Sheriff’s Office contracts for both Animal Control and Animal Shelter Services. Because of a new formula utilized by the Sheriff's Office, the cost of these services will be lower this coming fiscal year.
• Animal Control Services will be $2,492 for fiscal year 2024-25 • Animal Shelter Services will be $3,774 for fiscal year 2024-25 ACTION:

Approve contracts with the Humboldt County Sheriff’s Office to provide Animal Control and Shelter Services to the City of Trinidad.

Or, decline to contract with the Sheriff's Office for Animal Control and Shelter Services.

ATTACHMENTS:

Animal Control Agreement
Animal Shelter Agreement
5/27/24, 11:42 AM
https://outlook.office.com/mail/inbox/id/AAQkADkxOWYxMDM1LWY…OaQ7cVJUA8NiCIAAA%2F7gbzAAABEgAQADEnYZr%2Fb35Ojx0EHKUzHtI%3D Page 1 of 1 FW: Animal Shelter and Animal Control
Citymanager Trinidad <[email protected]>
Tue 5/21/2024 10:05 AM
To:Cityclerk Trinidad <[email protected]>
2 attachments (123 KB)
Animal Control - Trinidad.docx; Animal Shelter - Trinidad.docx; Gabe:

The charges for services of the Sheriff’s Office for the upcoming fiscal year are:

Animal Control Services $2,492
Animal Shelter Services $3,774
Thanks,
Eli
Eli Naffah
City Manager
City of Trinidad
707-677-3876
From: Fuller, Regina <[email protected]>
Date: Monday, May 20, 2024 at 12:38 PM
To: Citymanager Trinidad <[email protected]>
Cc: Quenell, Bryan <[email protected]>
Subject: Animal Shelter and Animal Control
Hi Eli –
Please see attached agreements and let us know if they are acceptable as-is or you have any suggested revisions.

Thank you!
Regina Fuller
Deputy Director
Financial & Support Services
Humboldt County Sheriff's Office
(707) 268-3605
1 City of Trinidad
Contract
Agreement to Provide Animal Control Services Within the City of Trinidad
THIS AGREEMENT is made and entered into this ___ day of __________ 2024 by and between the County of Humboldt, a political subdivision of the State of California (hereinafter called "COUNTY"), and the City of Trinidad, a municipal corporation in the County of Humboldt (hereinafter called "CITY").

WITNESSETH:

WHEREAS, pursuant to the authority provided in the Government Code, CITY and COUNTY desire to contract for COUNTY, through Sheriff, to perform animal control services within the CITY.

NOW, THEREFORE, THE PARTIES MUTUALLY AGREE AS FOLLOWS:

1. Basic Term. The term or this AGREEMENT shall commence July 1, 2024 and continue through June 30, 2029, a sixty (60) month term, unless sooner terminated pursuant to Section 20.

2. The basic level of services to be provided shall be at a level not less than that provided by the Sheriff Office Animal Control Division in adjacent areas of the COUNTY, including related back-up and auxiliary services.

Personnel shall be supported by an appropriate number of Sheriff's Office Animal Control Division supervisory and management personnel, as deemed necessary by the COUNTY. This service will include regular, random patrol, as available, of the City of Trinidad during normal hours of service for assigned animal control personnel.

3. The animal control services to be provided by the COUNTY to the CITY within the CITY 's incorporated area shall include:

A. Enforcement of State Statutes
B. Investigation of animal control related crimes
C. Seizure of animals pursuant to legal authority
D. Enforcement of city ordinances relating to animal control The Sheriff shall not be required to assume any enforcement duty or function 2 inconsistent with those performed by the Sheriff under the ordinances of the COUNTY and the statutes of the State of California.

4. The Sheriff shall give prompt consideration to all requests of the City Manager regarding the delivery of animal control services, including staffing assignments, and make every reasonable effort to comply with requests consistent with good animal control practices and other provisions of this AGREEMENT. To facilitate the timely exchange of such information between the CITY and the COUNTY, the Parties hereto shall meet from time to time to discuss performance issues under this AGREEMENT and the attendees shall include the City Manager, the Operations Division Commander, the McKinleyville Station Lieutenant, and a designated city council member.

5. For the purposes of performing services and functions pursuant to this AGREEMENT, and only to give official status to such performance, every COUNTY Deputy or employee shall be deemed to be an ex-officio officer of the CITY while engaged in performing any such service or function which is a municipal function falling within the scope of this AGREEMENT.

6. The CITY shall have the right to discuss with the COUNTY issues of concern related to matters covered under this AGREEMENT. However, the manner or rendition of services, the standard of performance, the discipline of employees and other matters incident to the performance of services, including control of personnel so employed, shall remain under the exclusive control of the Sheriff. The Sheriff shall, however, give consideration to requests of the City Manager, which may relate to the performance of services under this AGREEMENT. In the event of a dispute between the parties as to the duties and functions to be rendered or the manner of their performance, determinations by the Sheriff shall be final and conclusive as between the parties.

7. COUNTY shall provide the necessary supplies, equipment services and materials required for performing its duties under this AGREEMENT, including vehicle acquisition, maintenance, fuel and replacements.

8. At the time of execution of this AGREEMENT, the charge to the CITY for the services and functions to be performed by the COUNTY at the level of service agreed upon by the CITY is outlined in Exhibit A – Charges for Services. The total cost charged to the CITY does not include expenses attributable to services or facilities normally provided to all cities within the COUNTY as part of enforcement duties and functions performed by the Sheriff under the ordinances and regulations of the COUNTY and the statutes of the State of California.

9. The CITY shall render to COUNTY one-fourth of the annual charges on a quarterly basis payable on the following dates: first (1st) payment due October 1, second (2nd) payment due January 1, third (3rd) payment due April 1, and fourth (4th) payment due July 1. The COUNTY shall, 30 days prior to the 3 payment due date, provide to the CITY an invoice which will reflect the amount due by CITY for services rendered by COUNTY under this AGREEMENT during the previous quarter. If such payment is not received by COUNTY within thirty (30) days of the due date, COUNTY shall be entitled to recover interest at a rate of seven (7%) percent per annum and the COUNTY may terminate this AGREEMENT immediately, and without any further notice take such steps as may be necessary to enforce payment.

10. The CITY, its officers and employees, shall not assume by this AGREEMENT any liability for the direct payment of any salary, wages, or other compensation to any officer or employee of COUNTY that is performing services hereunder for the CITY , or for any other liability other than that provided for in this AGREEMENT.

11. Mutual Indemnity. County and City shall hold harmless, defend and indemnify the other and its agents, officers, officials, employees and volunteers from and against any and all claims, demands, losses, damages, liabilities, expenses and costs of any kind or nature, including, without limitation, attorney’s fees and other costs of litigation, arising out of, or in connection with, the negligent performance of, or failure to comply with, any of the duties and/or obligations contained herein, except such loss or damage which was caused by the sole negligence or willful misconduct of the other county.

12. Comparative Liability. Notwithstanding paragraph A above, in the event that both COUNTY and CITY are held to be negligently or willfully responsible, each county will bear their proportionate share of liability as determined in any such proceeding. In such cases, each county will bear their own costs and attorney’s fees.

13. Effect of Insurance. Acceptance of insurance, if required by this AGREEMENT, does not relieve either COUNTY or CITY from liability under this provision.

This provision shall apply to all claims for damages related to the services performed pursuant to the terms and conditions of this AGREEMENT regardless if any insurance is applicable or not. The insurance policy limits set forth herein shall not act as a limitation upon the amount of indemnification or defense to be provided by either county hereunder.

14. INSURANCE REQUIREMENTS: COUNTY and CITY will maintain in full force and effect, at its own expense, comprehensive general liability and property damage insurance, comprehensive automobile insurance, workers’ compensation and professional liability insurance.

15. RELATIONSHIP OF PARTIES: It is understood that this AGREEMENT is by and between two (2) government entities and is not intended to, and shall not be 4 construed to, create the relationship of agent, servant, employee, partnership, joint venture or any other similar association.

16. It is expressly understood between the parties to this AGREEMENT that no employer/employee relationship is intended; the relationship of COUNTY to CITY being that of an independent contractor and CITY and COUNTY retain sole and independent liability for the actions of the employees of each.

17. CITY, through its City Manager, shall have access to non-privileged and non-confidential reports and other documents pertaining to the services provided hereunder and within the scope of the Public Records Act (Government Code Section 6250 et seq.).

18. All work performed hereunder is subject to limitations of Section 23008 of the Government Code or the State of California, and in accordance therewith, before any work is performed or services rendered pursuant hereto, an amount equal to the cost to the CITY must be reserved by the CITY from its funds to ensure payment for work, service, or materials provided by COUNTY hereunder.

19. COMPLIANCE WITH NUCLEAR FREE ORDINANCE: In recognition of the Humboldt County Nuclear Free Ordinance, the CITY certifies by its signature below that it is not a nuclear weapons contractor, in that CITY is not knowingly or intentionally engaged in the research, development, production or testing of nuclear warheads, nuclear weapons systems or nuclear weapons components as defined by the Nuclear Free Ordinance in Humboldt County. CITY agrees to notify COUNTY via HCSO immediately if it becomes a nuclear weapons provider, as defined above. CITY acknowledges that, per the terms of the Humboldt County Nuclear Free Ordinance, COUNTY via HCSO may immediately terminate this AGREEMENT if it determines that the foregoing certification is false or if CITY becomes a nuclear weapons provider.

20. Either party may terminate this contract upon sixty (60) days written notice, which notice shall take effect at the end of the sixty (60) day notice period.

Compensation shall be prorated for the fiscal quarter in which the termination occurs.

21. Notices given to parties under this AGREEMENT shall be deemed given when personally delivered or sent and delivered by United States certified mail, postage prepaid, return receipt requested and addressed as follows:

TO THE COUNTY TO THE CITY
Office of the Sheriff Office of the City Manager
Humboldt County Sheriff City of Trinidad
5 826 4th Street PO Box 390
Eureka, CA 95501 Trinidad,CA95570

22. No waiver with respect to one covenant, term or condition shall be deemed to constitute a waiver of any other covenant, term, or condition herein, or a waiver of any prior or subsequent failure to perform such covenant, term, or condition.

23. The provisions of this AGREEMENT shall be binding upon and shall inure to the benefit of the parties hereto and their respective governing boards, successors, assigns, and legal representatives.

24. This AGREEMENT contains all agreements of the parties with respect to any matter mentioned herein. No prior agreement or understanding pertaining to any such matter shall be given effect, and this AGREEMENT may only be amended by a writing signed by the parties.

25. The invalidity of any provision of this AGREEMENT as determined by a court of competent jurisdiction shall in no way affect the validity of any other provision hereof.

26. Each person executing this AGREEMENT on behalf of the CITY represents and warrants that he or she is authorized by the CITY to execute and deliver this AGREEMENT on behalf of the CITY and that this AGREEMENT is binding on the CITY in accordance with its terms and provisions.

27. The parties hereto agree that the provisions of this AGREEMENT will be construed pursuant to the laws of the State of California. To the extent permitted by law, venue for any legal proceeding involving this AGREEMENT shall be in the courts of Humboldt County, California.

28. Time is hereby expressly declared to be of the essence or this AGREEMENT and each and every provision herein.

29. This AGREEMENT, and any amendments hereto, may be executed in one (1) or more counterparts, each of which shall be deemed to be an original and all of which, when taken together, shall be deemed to be one (1) and the same agreement. This AGREEMENT, and any amendments hereto, may be signed by manual or electronic signatures in accordance with any and all applicable local, state and federal laws, regulations and standards, and such signatures shall constitute original signatures for all purposes. A signed copy of this AGREEMENT, and any amendments hereto, transmitted by email or by other means of electronic transmission shall be deemed to have the same legal effect as delivery of an original executed copy of this AGREEMENT and any amendments hereto.

30. Each person executing this AGREEMENT represents and warrants that he or 6 she is duly authorized and has legal authority to execute and deliver this AGREEMENT. Each party represents and warrants to the other that the execution and delivery of this AGREEMENT and the performance of such party’s obligations hereunder have been duly authorized.

IN WITNESS THEREOF, CITY by resolution or other official action duly adopted by its council caused this AGREEMENT to be subscribed by its Mayor and attested by its Clerk, and the COUNTY, by order of its Board of Supervisors, has caused this contract to be subscribed by the Chairman and the seal of said Board to be affixed thereto and attested by the Clerk of said Board on the day and year first hereinabove written.

ATTEST: ATTEST:

City Clerk Clerk of the Board of Supervisors
By: By:

APPROVED AS TO CONTENT AND

RECOMMENDED
By: By: City Manager Willliam F. Honsal, Sheriff City of Trinidad County of Humboldt By: By: Mayor Steve Madrone, Chair City of Trinidad Board of Supervisors County of Humboldt

APPROVED AS TO FORM
By: By: City Attorney Office of County Counsel City of Trinidad County of Humboldt By:

Risk Manager
County of Humboldt
7 Exhibit A – Charges for Services
Annual Computation:

The Sheriff’s Office (“SO”) shall prepare an annual computation utilizing the prior fiscal year’s financial data and present the computation to the CITY Manager and designated CITY council member by email on or before February 15th of each year. In the event the SO is unable to provide the computation by February 15th due to delays in the annual financial data being completed, then the CITY Manager and designated council member will be notified by email of an updated timeline.

The CITY shall have fourteen (14) days from date of delivery of the computation email to notify the SO if a meeting is needed to discuss the updated charges for services or if the new computed amount is acceptable.

Provided a meeting is needed to review and discuss the charges, both the CITY and SO shall make every effort to meet and confer with the intent to finalize the new rate by March 30th, so that both parties can plan accordingly for their annual budget. The participants in the meeting to review the charges for services shall include the City Manager, a designated city council member, the SO Operations Division Commander, and the SO Finance Director.

For the period of July 1, 2024 through June 30, 2025, the CITY and SO have met and agreed that the charges for services rate will be $2,492.00 for fiscal year (FY) 2024-25.

For all subsequent fiscal years, the new rate shall be agreed to by both parties by an amendment to the agreement effective July 1st of each year.

Methodology for the Annual Computation:

The SO shall use the following methodology for assessing the charges for services for the CITY.

A) The SO will calculate its Total Net Expenses to provide Animal Control Services to the county. The methodology for calculating Total Net Expenses for Animal Control Services is as follows:
1) The below SO charges shall NOT be included in the Total Net Expenses:
• Internal Service Fund Information Technology Charges
• Internal Service Fund Purchasing & Disposition Charges • Internal Service Fund ADA Charges
• Internal Service Fund Communications/Radio Infrastructure Charges • COUNTY General Liability, Property, or Bond Insurance • COUNTY Cost Plan Charges (aka A87 Charges)
• Fixed Assets
• Grants
8 2) The below SO charges shall be included in the Total Net Expenses:
• The direct expenses for the Animal Control division.
• 20% of the salary and benefits of the Animal Shelter/Control Manager. • Interfund Expenditures. These are charges to the SO from other county departments (i.e. Public Works) for direct services and/or supplies for the Animal Control division.
• The SO Indirect Costs that are allocated to Animal Control will be included. As of FY2024-25 the SO indirect cost centers include the following:

Administration Operations Command Team
Backgrounds/Recruitment Training
Main Station (through its allocation to
Admin, Training, and Operations
Command Team)
3) Revenue for Animal Licenses, Dog Pound-Impound Fees will NOT be included in Total Net Expenses since this revenue is charged by each jurisdiction for their residents.

B) The CITY will pay its pro-rata share of the Total Net Expenses based on population. 1) Data from the US Census 2020 will be used for calculating population and is as follows:

2) The City of Trinidad has a US Census 2020 population of 307. Trinidad has a higher proportion of short term rentals compared to other incorporated cities in our area and therefore Trinidad has agreed to a population adjustment of an additional 120 to account for this. That brings the total remaining population covered by the SO to 73,921 resulting in the below pro-rata share for each contract city currently using Animal Control services.
9 1
City of Trinidad
Contract
Agreement to Provide Animal Shelter Services Within the City of Trinidad
THIS AGREEMENT is made and entered into this ___ day of __________ 2024 by and between the County of Humboldt, a political subdivision of the State of California (hereinafter called "COUNTY"), and the City of Trinidad, a municipal corporation in the County of Humboldt (hereinafter called "CITY").

WITNESSETH:

WHEREAS, pursuant to the authority provided in the Government Code, CITY and COUNTY desire to contract for COUNTY, through Sheriff, to perform animal shelter services within the CITY.

NOW, THEREFORE, THE PARTIES MUTUALLY AGREE AS FOLLOWS:

1. Basic Term. The term or this AGREEMENT shall commence July 1, 2024 and continue through June 30, 2029, a sixty (60) month term, unless sooner terminated pursuant to Section 17.

2. The COUNTY will maintain and operate an animal shelter in a secure and sanitary manner adequate for the confinement, treatment and disposal of all domestic animals which may be delivered to it from the CITY, as hereinafter provided, and will furnish all supervision, labor, animal food, tools, supplies, and other things necessary for the satisfactory performance of the services herein agreed to be provided.

For the purpose of this agreement, the definition of "domestic animals or animal" includes household pets such as any dog, cat, rabbit, guinea pig, hamster, pot-bellied pig, bird, lizard, snake, turtle or tortoise, and does not include livestock. COUNTY may use this animal shelter property for all other uses authorized to COUNTY including contracts with other agencies.

3. COUNTY will provide means to accept at all times all domestic animals delivered to the animal shelter by the City Animal Control Officers, CITY representatives, or sub-contractors of CITY for animal control services.

4. COUNTY will provide meansto and will accept, during its business hours, live domestic animals delivered to the animal shelter by residents of the CITY. 2 COUNTY shall require all such persons to give their names, present home or post office address, telephone number, and to identify the place where the animals involved were taken up. The COUNTY may limit acceptance of ownerrelinquished animals turned in by the general public to a space-available basis and shall require proof of ownership and a signed statement that he/she is the lawful owner of the animal(s) being relinquished. The COUNTY may charge the owner surrender fees in accordance with the COUNTY fee schedule.

5. Business hours shall consist of no less than six (6) hours on Monday through Friday, but need not otherwise include holidays observed by the COUNTY.

6. During the time that a domestic animal is impounded by the CITY and held at the COUNTY Animal Shelter, it is recognized that the domestic animal must be held by law for the period defined by the California Food and Agriculture Code, Sections 31108, 31752, and 31753. During the defined period, the animal is within the legal custody of the CITY and the applicable provisions of the City Code shall govern impoundment of such animal. After the defined hold period, the legal custody of the animal becomes the COUNTY 's. The CITY may, by written order, hold the animals in impound for a period greater than the defined period. During the time that an animal is held in impound, by written order of the CITY, the animal is within the legal custody of the CITY and the applicable provisions of the City Ordinance shall govern impoundment of such animal. The CITY will give a written release to the COUNTY for any animal ordered held for impound for a period of time exceeding the defined initial hold period. Upon written release from such a CITY-ordered hold, the animal becomes the legal custody of the COUNTY. It is recognized that the COUNTY may charge the public for impound and board accrued for an animal that is ordered by the CITY to be held at the COUNTY 's Animal Shelter for a period of time exceeding the initial defined period. Impound fees set by the COUNTY and charged to the public shall be collected by the COUNTY at the point the animal is redeemed by the owner.

7. It is understood and agreed that COUNTY will cooperate with CITY in the administrationoflicensing laws. TheCOUNTY will issue pending licenses and will provide copies of every adoption and redemption record (dogs only) to the CITY, on a weekly basis.

8. The Sheriff shall give prompt consideration to all requests of the City Manager regarding the delivery of animal shelter services, including staffing assignments, and make every reasonable effort to comply with requests consistent with good animal shelter practices and other provisions of this AGREEMENT.

9. For the purposes of performing services and functions pursuant to this AGREEMENT, and only to give official status to such performance, every COUNTY Deputy or employee shall be deemed to be an ex-officio officer of 3 the CITY while engaged in performing any such service or function which is a municipal function falling within the scope of this AGREEMENT.

10. The CITY shall have the right to discuss with the COUNTY issues of concern related to matters covered under this AGREEMENT. However, the manner or rendition of services, the standard of performance, the discipline of employees and other matters incident to the performance of services, including control of personnel so employed, shall remain under the exclusive control of the Sheriff. The Sheriff shall, however, give consideration to requests of the City Manager, which may relate to the performance of services under this AGREEMENT. In the event of a dispute between the parties as to the duties and functions to be rendered or the manner of their performance, determinations by the Sheriff shall be final and conclusive as between the parties.

11. At the time of execution of this AGREEMENT, the charge to the CITY for the services and functions to be performed by the COUNTY at the level of service agreed upon by the CITY is outlined in Exhibit A – Charges for Services. The total cost charged to the CITY does not include expenses attributable to services or facilities normally provided to all cities within the COUNTY as part of enforcement duties and functions performed by the Sheriff under the ordinances and regulations of the COUNTY and the statutes of the State of California.

12. The CITY shall render to COUNTY one-fourth of the annual charges on a quarterly basis payable on the following dates: first (1st) payment due October 1, second (2nd) payment due January 1, third (3rd) payment due April 1, and fourth (4th) payment due July 1. The COUNTY shall, 30 days prior to the payment due date, provide to the CITY an invoice which will reflect the amount due by CITY for services rendered by COUNTY under this AGREEMENT during the previous quarter. If such payment is not received by COUNTY within thirty (30) days of the due date, COUNTY shall be entitled to recover interest at a rate of seven (7%) percent per annum and the COUNTY may terminate this AGREEMENT immediately, and without any further notice take such steps as may be necessary to enforce payment.

13. The CITY, its officers and employees, shall not assume by this AGREEMENT any liability for the direct payment of any salary, wages, or other compensation to any officer or employee of COUNTY that is performing services hereunder for the CITY , or for any other liability other than that provided for in this AGREEMENT.

14. Mutual Indemnity. County and City shall hold harmless, defend and indemnify the other and its agents, officers, officials, employees and volunteers from and against any and all claims, demands, losses, damages, liabilities, expenses and costs of any kind or nature, including, without limitation, attorney’s fees and other costs of litigation, arising out of, or in connection with, the negligent 4 performance of, or failure to comply with, any of the duties and/or obligations contained herein, except such loss or damage which was caused by the sole negligence or willful misconduct of the other county.

15. Comparative Liability. Notwithstanding paragraph A above, in the event that both COUNTY and CITY are held to be negligently or willfully responsible, each county will bear their proportionate share of liability as determined in any such proceeding. In such cases, each county will bear their own costs and attorney’s fees.

16. Effect of Insurance. Acceptance of insurance, if required by this AGREEMENT, does not relieve either COUNTY or CITY from liability under this provision.

17. INSURANCE REQUIREMENTS: COUNTY and CITY will maintain in full force and effect, at its own expense, comprehensive general liability and property damage insurance, comprehensive automobile insurance, workers’ compensation and professional liability insurance.

18. RELATIONSHIP OF PARTIES: It is understood that this AGREEMENT is by and between two (2) government entities and is not intended to, and shall not be construed to, create the relationship of agent, servant, employee, partnership, joint venture or any other similar association.

19. It is expressly understood between the parties to this AGREEMENT that no employer/employee relationship is intended; the relationship of COUNTY to CITY being that of an independent contractor and CITY and COUNTY retain sole and independent liability for the actions of the employees of each.

20. CITY, through its City Manager, shall have access to non-privileged and non-confidential reports and other documents pertaining to the services provided hereunder and within the scope of the Public Records Act (Government Code Section 6250 et seq.).

21. All work performed hereunder is subject to limitations of Section 23008 of the Government Code or the State of California, and in accordance therewith, before any work is performed or services rendered pursuant hereto, an amount equal to the cost to the CITY must be reserved by the CITY from its funds to ensure payment for work, service, or materials provided by COUNTY hereunder.

22. COMPLIANCE WITH NUCLEAR FREE ORDINANCE: In recognition of the Humboldt County Nuclear Free Ordinance, the CITY certifies by its signature below that it is not a nuclear weapons contractor, in that CITY is not knowingly or intentionally engaged in the research, development, production or testing of 5 nuclear warheads, nuclear weapons systems or nuclear weapons components as defined by the Nuclear Free Ordinance in Humboldt County. CITY agrees to notify COUNTY via HCSO immediately if it becomes a nuclear weapons provider, as defined above. CITY acknowledges that, per the terms of the Humboldt County Nuclear Free Ordinance, COUNTY via HCSO may immediately terminate this AGREEMENT if it determines that the foregoing certification is false or if CITY becomes a nuclear weapons provider.

23. Either party may terminate this contract upon sixty (60) days written notice, which notice shall take effect at the end of the sixty (60) day notice period.

Compensation shall be prorated for the fiscal quarter in which the termination occurs.

24. Notices given to parties under this AGREEMENT shall be deemed given when personally delivered or sent and delivered by United States certified mail, postage prepaid, return receipt requested and addressed as follows:

TO THE COUNTY TO THE CITY
Office of the Sheriff Office of the City Manager
Humboldt County Sheriff City of Trinidad
826 4th Street PO Box 390
Eureka, CA 95501 Trinidad,CA95570

25. No waiver with respect to one covenant, term or condition shall be deemed to constitute a waiver of any other covenant, term, or condition herein, or a waiver of any prior or subsequent failure to perform such covenant, term, or condition.

26. The provisions of this AGREEMENT shall be binding upon and shall inure to the benefit of the parties hereto and their respective governing boards, successors, assigns, and legal representatives.

27. This AGREEMENT contains all agreements of the parties with respect to any matter mentioned herein. No prior agreement or understanding pertaining to any such matter shall be given effect, and this AGREEMENT may only be amended by a writing signed by the parties.

28. The invalidity of any provision of this AGREEMENT as determined by a court of competent jurisdiction shall in no way affect the validity of any other provision hereof.

29. Each person executing this AGREEMENT on behalf of the CITY represents and warrants that he or she is authorized by the CITY to execute and deliver this AGREEMENT on behalf of the CITY and that this AGREEMENT is binding on the CITY in accordance with its terms and provisions. 6 30. The parties hereto agree that the provisions of this AGREEMENT will be construed pursuant to the laws of the State of California. To the extent permitted by law, venue for any legal proceeding involving this AGREEMENT shall be in the courts of Humboldt County, California.

31. Time is hereby expressly declared to be of the essence or this AGREEMENT and each and every provision herein.

32. This AGREEMENT, and any amendments hereto, may be executed in one (1) or more counterparts, each of which shall be deemed to be an original and all of which, when taken together, shall be deemed to be one (1) and the same agreement. This AGREEMENT, and any amendments hereto, may be signed by manual or electronic signatures in accordance with any and all applicable local, state and federal laws, regulations and standards, and such signatures shall constitute original signatures for all purposes. A signed copy of this AGREEMENT, and any amendments hereto, transmitted by email or by other means of electronic transmission shall be deemed to have the same legal effect as delivery of an original executed copy of this AGREEMENT and any amendments hereto.

33. Each person executing this AGREEMENT represents and warrants that he or she is duly authorized and has legal authority to execute and deliver this AGREEMENT. Each party represents and warrants to the other that the execution and delivery of this AGREEMENT and the performance of such party’s obligations hereunder have been duly authorized. 7 IN WITNESS THEREOF, CITY by resolution or other official action duly adopted by its council caused this AGREEMENT to be subscribed by its Mayor and attested by its Clerk, and the COUNTY, by order of its Board of Supervisors, has caused this contract to be subscribed by the Chairman and the seal of said Board to be affixed thereto and attested by the Clerk of said Board on the day and year first hereinabove written.

ATTEST: ATTEST:

City Clerk Clerk of the Board of Supervisors
By: By:

APPROVED AS TO CONTENT AND

RECOMMENDED
By: By: City Manager William F. Honsal, Sheriff City of Trinidad County of Humboldt By: By: Mayor Steve Madrone, Chair City of Trinidad Board of Supervisors County of Humboldt

APPROVED AS TO FORM
By: By: City Attorney Office of County Counsel City of Trinidad County of Humboldt By:

Risk Manager
County of Humboldt
8 Exhibit A – Charges for Services
Annual Computation:

For the period of July 1, 2024 through June 30, 2025, the CITY and SO have met and agreed that the charges for services rate will be $3,774.00 for fiscal year (FY) 2024-25.

For all subsequent fiscal years, the new rate shall be agreed to by both parties by an amendment to the agreement effective July 1st of each year.

Methodology for the Annual Computation:

The SO shall use the following methodology for assessing the charges for services for the CITY.

A) The SO will calculate its Total Net Expenses to provide Animal Shelter Services to the county. The methodology for calculating Total Net Expenses for Animal Shelter Services is as follows:
1) The below SO charges shall NOT be included in the Total Net Expenses:
• Internal Service Fund Information Technology Charges
• Internal Service Fund Purchasing & Disposition Charges • Internal Service Fund ADA Charges
• Internal Service Fund Communications/Radio Infrastructure Charges • COUNTY General Liability, Property, or Bond Insurance • COUNTY Cost Plan Charges (aka A87 Charges)
• Fixed Assets
• Grants
9 2) The below SO charges shall be included in the Total Net Expenses:
• The direct expenses for the Animal Shelter division.
• 80% of the salary and benefits of the Animal Shelter/Control Manager. • Interfund Expenditures. These are charges to the SO from other county departments (ie. Public Works) for direct services and/or supplies for the Animal Shelter division.
• The SO Indirect Costs that are allocated to Animal Shelter will be included. As of FY2024-25 the SO indirect cost centers include the following:

Administration Operations Command Team
Backgrounds/Recruitment Training
Main Station (through its allocation to
Admin, Training, and Operations
Command Team)
3) Revenue for spay/neuter fees, adoption fees, donations, or other miscellaneous revenue that supports the operations of the Animal Shelter will be included in calculating the Total Net Expenses.

B) The CITY will pay its pro-rata share of the Total Net Expenses based on population. 1) Data from the US Census 2020 will be used for calculating population and is as follows:

SUPPORTING DOCUMENTATION ATTACHED

6. Discussion/Decision to Accept Retirement of City Manager Eli Naffah Effective at the end of the Contract period, September 12, 2024.

DISCUSSION AGENDA ITEM 7

SUPPORTING DOCUMENTATION ATTACHED

7. Discussion/Decision to Appoint a Two (2) Councilmember Task Force to Develop and Implement a City Manager Recruitment Process.

DISCUSSION AGENDA ITEM 8

SUPPORTING DOCUMENTATION ATTACHED

8. November 2024 City Election & Sales Tax Measure Calendar

DISCUSSION/ACTION AGENDA
Date: Tuesday, June 11, 2024
NOVEMBER 2024 CITY ELECTION CALENDAR (Updated June 11, 2024) February
• Acknowledgment that an Audit has not been conducted for FY2023. • Check-In on City Budget through December.

March
• Begin Fiscal Year Budget preparation.
• Discussion (Part I) regarding consideration of Sales Tax Extension, benefits/implications to the City in general, ballot measure language, termination date options, questions, staff homework, etc.

April
• Continue Fiscal Year Budget preparation.
• Discuss/Consider Sales Tax Extension (Part II), Implications on 2024-2025 Budget.

May
• Adopt Resolution calling for election on a proposal to extend the Sales Tax Increase. • Adopt Resolution requesting Election Consolidation with the County. • Continue FY 2024-2025 Budget preparations.

June
• Adopt FY 2024-2025 Budget
• Prepare/Present/Announce the upcoming election season calendar (see below July-August) • Send Resolution requesting Election Consolidation to County Elections and Clerk of the Board July
• July 01-15: Publish Election Notice for (2) Upcoming November Council Seats & Sales Tax Election in town, and in the July 10 edition of the Mad River Union. • July 15: Candidate Nomination Period opens.

August
• August 06 (or before): Publish Notice to Accept Arguments For/Against Sales Tax Extension. • August 09: Filing deadline closes for City Council incumbents and candidate nominees. Deadline extends to August 14 if no incumbents file.
• August 14: Arguments For/Against Sales Tax Extension due. Rebuttal period opens. • August 16: Rebuttals to Arguments For/Against Sales tax Extension due. • Adopt Ordinance that will authorize the California Department of Tax & Fee Administration to implement the Sales Tax Extension should it pass.
• Publish Sales Tax Legal Notice in the Mad River Union.

September
• No deadlines
October
• Publish notification of (2) upcoming Planning Commission vacancies November
• General Election, Tuesday, November 05, 2024.

December
• When County Elections results are certified, swear in new Council members, appoint Mayor, and redistribute or confirm Committee/Commissionership assignments.

Trinidad City CouncilJune 11, 2024

Trinidad City Council
June 11, 2024